HomeMy WebLinkAbout91-03 RESOLUTION• •
RESOLUTION NO.91-03
A RESOLUTION AUTHORIZING CITY STAFF TO ISSUE A
REQUEST FOR PROPOSALS TO SEEK A CONSULTANT GROUP
TO DEVELOP A DOWNTOWN MASTER PLAN; AND
APPROVING A BUDGET ADJUSTMENT IN AN AMOUNT NOT
EXCEED TWO HUNDRED THOUSAND DOLLARS ($200,000.00)
FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:.
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes City Staff to issue a Request For Proposals to seek a consultant
group to develop a Downtown Master Plan.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in an amount not exceed Two Hundred
Thousand Dollars ($200,000.00) for same.
PASSED and APPROVED this 17th day of June, 2003.
APPROVE
By:
ATTEST.
By: AtA2t_.✓
SONDRA SMITH, City Clerk
DAN COODY, Mayor
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Downtown Master Plan
Boundaries
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City of Fayetteville, Arkansas
• Budget Adjustment Form d,
Budget Year
2003
Department: Community Planning & Eng. Serv.
Division: Planning
Program: Planning
Date Requested
6/3/2003
Adjustment Number
Project or Item Requested:
$200,000 is requested for a Downtown Master Plan study.
Project or Item Deleted:
None. Use of fund balance is proposed.
Justification of this Increase:
This study will continue and enhance our efforts to improve
Fayetteville's downtown effort.
Justification of this Decrease:
The funding proposed for this adjustment is from
unexpended 2002 General Fund appropriations. At the end
of 2002 approximately $500,650 was retumed to General
Fund reserves after the 2002 to 2003 re -budget was
approved. Funding this request will leave an approximate
$300,650 increase in predicted General Fund reserves at
the end of 2003.
Sufficient funding remains to comply with City Policies.
Increase Expense (Decrease Revenue)
Account Name Account Number Amount Project Number
Professional services 1010 6300 5314 00 200,000 030,4 '
Decrease Expense (Increase Revenue)
Account Name Account Number Amount Project Number
Use of fund balance
1010 0001 4999 99 200,000
Approval Signatures
Requested By , Date
Budget Manager ' Date
Dep. nt Director
Finance : Inte j.ervices Di :tor
Mayor
H:\B UDGET\B ARBARA\B U
sedge. _Walk?
Date Date Initial
114.1\2003\Downtown Mater Plan 5/20/2003 / 5:30 PM
Date
S_2.a 423
Date
Budget & Research Use Only
Type: A B C D E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Date Initial
Date Initial
Date Initial
•
NAME OF FILE:
CROSS REFERENCE:
Resolution No. 91-03
ment
1161.1 R vows.
1
06/17/03
Res. 91-03 w/copy of map & budget adjustment
2
05/21/03
staff review farm
draft resolution
memo to mayor/city council
copy of
general
fund budget resources
copy of Downtown
Master Plan RFP
3
06/20/03
memo to Jim Beavers
NOTES:
•
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Jim Beavers
Engineering
From: Clarice Buffalohead-Pearman eis
City Clerk's Division
Date: June 20, 2003
Re: Resolution 91-03
Attached is an executed copy of the above resolution passed by the City Council, June 17, 2003,
to develop a Downtown Master Plan and budget adjustment These items will be microfilmed and
recorded with the city clerk's office.
If anything else is needed please let the clerk's office know.
/cbp
Attachment(s)
Nancy Smith, Internal Auditor
Kevin Springer, Budget & Research
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
III
STAFF REVIEW FORM - FINANCIAL OBLIGA ON
For the Fayetteville City Council Meeting of:
/265
//7 (wQ3
(it -03
vw�E /2, ao03—
FROM:
Julie Bland Planning CPE Services
Name
Division Department
ACTION REQUIRED: Approval of a resolution authorizing staff to proceed with a Downtown Master Plan for the
City of Fayetteville and a budget adjustment not to exceed $200,000.
COST TO CITY:
$200, 000.00$ - ,�][1or(.1i73wn 1\ tr YaR1Clh i..&ct, 3,
Cost of this request Category/Project Budget Program Category / Project Name
\01okao-5t1/41.60
Account Number
oInALA
Project Number
$ r nAldttl' rai rciP'nom I S
Funds Used to Date Program / Project Category Name
&QNora l C.tnnl
Remaining Balance Fund Name
BUDGET REVIEW: _ Budgeted Item
Budget Manager
Date
Budget Adjustment Attached
CONTTRACT"//GRADTI/LLE,�ASEEREVIEW:
��`R'E^V
Accounting Manager . f
sial /o3
Date
City Atto/ney / Ddte
7744 a1
Internal Auditor
52 8/03
Date
6 ion) 03
Date
1 ion fetilad
4D03 Received in Mayor's Office
Date
Department Director Date
Finance 6 Internal Services Dir.
I
I/ ..
Ch -f A•,•."nistrative Officer
411,
Mayor
S -111 -
Date
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
1 -9 -to -0 Orig. Contract Number:
Date
1
Date
New Item:
Date
Yes
No
Description
Staff Review Form - Page 2
Comments:
Budget Manager
J
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Meeting Date June 3, 2003
Reference Comments:
•
RESOLUTION NO.
•
A RESOLUTION AUTHORIZING CITY STAFF TO ISSUE A
REQUEST FOR PROPOSALS TO SEEK A CONSULTANT GROUP
TO DEVELOP A DOWNTOWN MASTER PLAN; AND
APPROVING A BUDGET ADJUSTMENT IN AN AMOUNT NOT
EXCEED TWO HUNDRED THOUSAND DOLLARS ($200,000.00)
FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes City Staff to issue a Request For Proposals to seek a consultant
group to develop a Downtown Master Plan.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in an amount not exceed Two Hundred
Thousand Dollars ($200,000.00) for same.
PASSED and APPROVED this 3rd day of June, 2003.
ATTEST-
FAYETTEVtLLE •
THE CITY OF FAYETTEVILLE. ARKANSAS
Date:
From:
Subject:
May 16, 2003
The Mayor and Council
Hugh Earnest, Chief Administrative Officer
Tim Conklin, Director, Community Planning an Engineering42
Downtown Master Plan
Background
The City of Fayetteville has been involved in improving its downtown area since the
1970's. A series of projects from the public and private sectors has seen the center core
revitalized through investments by banks, the University, the City, various hotel interests
and a number of private investors. In additition, the Dickson Street condor has witnessed
the construction of the Walton Arts Center and the ongoing improvements to the street
itself along with numerous investments by private interests up and down the corridor.
Current Situation
There is a growing consensus among all parties that a comprehensive look at the next
steps to take in improving this crucial part of this City's culture and ambience is
necessary. One of the guiding principles that came out of the recent City Council retreat
.was clear and concise on this point. Dickson -Downtown Developed as a "Cultural and
`Entertainment District" is a clear indication that the policy makers believe that we must
maintain a focus on this important asset. The Northwest Business Council has been
working to secure the funds necessary to study how best to integrate the Walton Arts
Center into a Cultural District. The Downtown Dickson Enhancement Program (DDEP)
has worked tirelessly with the merchant base to improve the arca. The City Council has
certainly assisted in this important effort by its large investment in the improvements to
the street itself. The recently completed Streetscape and Sidewalk plan from DDEP is
another clear indication of the continued focus on this area.
Over the past several months, city staff has been putting together a draft request for
proposal (RFP) for a downtown master plan. The effort has involved representatives
from DDEP, the Walton Arts Center, the U of A Community Design Center and city
staff' A copy of their work is attached.
113 WEST MOUNTAIN 72701 479-521-7700
FAX 479-5754257
Recommendation
It is our recommendation that the City Council appropriate an amount not to exceed
$200,000 for this purpose. The rationale for this effort is best summarized by the
opening statement on page one of the RFP.
The plan develops a long-range vision for the future of Downtown
Fayetteville as the heart of a fun city to live. Downtown remains
home to many of the major civic functions of the community, and
possesses many components of a vibrant Cultural and
Entertainment District. Downtown is also the place where the
interface of the University of Arkansas and the Community is
most visible. This presents a unique opportunity to capitalize on
the assets of being a university city while providing enhanced
facilities for all of the citizens of the community and the region.
The money for this important planning effort can be appropriated from the $500,650
added back to General Fund from unexpended budgets during 2002.
We also believe that the use of a consultant group with experience in design, planning
and building a consensus among many disparate groups is absolutely essential if we wish
to be successful in this important effort.
•
Budget
A. 2. Page 12
City of Fayetteville, Arkansas
General Fund
Actual
2001
Budgeted
2002
Actual 2002
Subixt to Audit
Beginning Fund Balance $ 10,274,934 $ 9,697,723 $ 9,697,723 $
Resources
Revenues:
Sales Tax - County
Alcoholic Beverage Taxes
Franchise Fees
Licenses & Penults
Intergovemrantal
Charges for Services
Flues & Forfeitures
Investment Earnings
Other
Total Revenue
Operating Transfers In:
Off Street Parking
Community Development Block Grant
Sala Tax - City
Total Transfers In
Total Resources
Uses
Expenditures:
General Government
Cost Reimbursements
Community Planning & Engineering Services
Operations
Finance & Internal Services
Police
Fire
Water & wastewater
Total Expenditures
Operating Transfers Out
Arts Center Bond Fund
Drug Law Enforcement Fund
Replacement Fund
Total Operating Transfers Out
Total Uses
Net Resources (Uses)
Ending Fund Balance
2003 Approved Ending Fund Balance
Funds Available for Rollforwards
2002 Amount of Rollforwards
8,353,312
289.521
3,335,148
755,604
1,558,970
1,080,418
1,247,063
504,808
141,265
17,266,109
39,105
28,194
2,983,968
3,051,267
20,317,376
3,637,055
(2,420,448)
2,156,131
2,311,013
2,840,195
7,395,163
4,480,675
140,800
20,540,584
319,200
34,803
0
354,003
20,894,587
(577,211)
$ 9 697,723 $
8,325,000
290,000
3,228,500
821,000
1,713,217
1,197,500
1,171,000
422,000
787,693
17,955,910
34,000
23,540
2,841,000
2,898,540
20,854,450
4,481,591
(2,541,468)
2,452,980
2,467,965
3,382,193
8,224,854
4,936,349
146,030
23,550,494
282,640
53,000
16,800
352,440
23,902,934
(3,048,484)
6,649,239 S
Surplus Funds Added to Fund Balance
8,617,527
316,162
3,031,433
842,666
1,715,692
1,185,073
1,253,452
316,342
914,247
'.8,192,594
48,404
23,540
2,841,004
2,912,948
21,105,542
3,759,439
1 2,541,468)
2,207,887
2,236,822
3,157,557
7,902,043
4,918,911
132,493
::1,773,684
403,228
47,428
0
450,656
::2,224,340
(1,118,798)
8,578,925 $
Budgeted
2003
8,578,925
8,857,000
290,000
3,619,900
969,000
1,386,000
1,095,700
1,405,000
214,000
118,000
17,954,600
43,000
0
4,557,000
4,600,000
22,554,600
5,117,914
(2,235,786)
2,263,615
2,512,300
2,904,717
8.244 551
4,977,285
150,632
23,935,228
407,115
69,886
0
477,001
24,412,229
(1,857,629)
6,721,296
5,489,674
1,231,622
730,972
S 500,650
•
City of Fayetteville,
Arkansas
Request for Proposals
Downtown Master Plan
•
Fayetteville
Downtown Master Plan
The City of Fayetteville's Department of Community Planning and Engineering Services,
The University of Arkansas Community Design Center (UACDC), the Downtown
Dickson Street Enhancement Project (DDEP) and the Downtown Cultural Arts District
Task Force have the goal of completing a Master Plan for Downtown Fayetteville. The
plan will be completed through input from the Fayetteville community and with the
assistance of a team of consultants experienced in Downtown design, planning and
creating a diverse, growing local economy.
The plan develops a long-range vision for the future of Downtown Fayetteville as the
heart of a fun city in which to live. Downtown remains home to many of the major civic
functions of the community, and possesses many components of a vibrant Cultural and
Entertainment District. Downtown is also the place where the interface of the University
of Arkansas and the Community is most visible. This presents a unique opportunity to
capitalize on the assets of being a university city while providing enhanced facilities for
all of the citizens of the community and the region.
The Master Plan recommendations will relate to the following seven major strategies for
the future, each of which contains important steps in implementing the Master Plan.
City of Fayetteville • Request for Proposals • May 2003
Page 1
•
7 Major Strategies
O An Authentic City Center
Downtowns historically serve as the center of activity for residents and visitors.
Fayetteville residents will enjoy Downtown and take pride and identify it as their
place to gather. The plan will make recommendations to create places and activities
for citizens to participate in and create civic symbols to identify with including the
Walton Arts Center, Dickson Street, Farmer's Market and Fayetteville Town Center.
O A Specialty Shopping Destination
Downtown Fayetteville currently has a collection of specialty shops and restaurants.
The plan will recommend fully developing these markets to make Fayetteville the
most distinctive and vibrant Downtown in the Northwest Arkansas region.
O A Regional Cultural and Entertainment District
The plan recognizes the potential for a performing arts district in Downtown. Many
components are already in place. Downtown Fayetteville can become Northwest
Arkansas' premier center for the performing arts. The combination of existing
resources such as University of Arkansas Fine Arts Theatre, Walton Arts Center, The
Center for Continuing Education, many art venues, the Dickson Street entertainment
district, the many varied garden areas such as the Square Gardens and Town Center
Plaza gardens, and with planned enhancements will help to establish Downtown
Fayetteville as a regional Cultural And Entertainment District.
O A Welcoming Place for Visitors
Fayetteville attracts visitors on many weekends associated with university special and
athletic events. Downtown Fayetteville is an authentic university city, a place for
nostalgia for thousands of alumni and has the potential to become the primary
destination for visitors to the great natural resources of the region. Downtown
Fayetteville can be the hub of this visitor experience.
O A Mixed -Use Neighborhood
The plan will recommend a residential development strategy in and around
Downtown, both in upper floors above retail and in urban- style apartments and
townhouses. Downtown Fayetteville will become a new residential option offering a
pedestrian- oriented urban lifestyle for those seeking a lively alternative to traditional
neighborhoods. For this to become possible, the plan will make recommendations to
unify Downtown zoning through creating design standards and guidelines, and
making zoning map and text amendments.
O A Parking Management Strategy — Supply and Demand Analysis
Downtown Fayetteville currently accommodates off-street parking in 16 surface
parking lots, one future and 2 existing parking decks. This master plan will address
future off-street parking needs based on ultimate build -out and land use within the
district, planning for future pedestrian connections through a master sidewalk plan.
• A Partnership for the Future
A task force will be created to lead Fayetteville's Downtown Master Plan. The task
force will be a partnership between the City of Fayetteville, DDEP, UACDC, the
Cultural Arts District Task Force and other groups already in existence within the
study area who are concerned with the growth and success of Downtown Fayetteville.
These groups will advise and make recommendations on specific projects to spur
economic growth and investment in Fayetteville.
City of Fayetteville • Request for Proposals • May 2003 Page 2
•
I. Downtown Master Plan
Fayetteville, Arkansas
A. Purpose
The City of Fayetteville, Arkansas is seeking consultants or consultant teams to develop a
comprehensive master plan for Downtown Fayetteville. The plan will help determine the
Downtown market niche, recommend physical improvements, and provide a marketing
plan to attract new investment and consumers to Downtown Fayetteville.
B. Project Description
Fayetteville is a dynamic community of 58,047 residents and home to The University of
Arkansas with 16,035 students. Fayetteville's Downtown is centrally located within the
Downtown/Dickson Street area and adjacent to the University of Arkansas Campus
Most properties in Downtown are occupied with good commercial diversity. The
physical condition of buildings ranges from good to poor, but with top quality renovation
of some area buildings in the last few years. Some Downtown anchors have been a
presence for decades. There is a degree of turnover in smaller shops and restaurants.
Fayetteville completed a Downtown/Dickson Street Study with physical streetscape
improvements such as brick pavers crosswalks, benches, lamp posts, street trees,
pedestrian improvements, landscaping, and parking improvements. These improvements
are being made at the current time.
While most properties in the Downtown are occupied, the community as a whole would
like to sec greater mixed use development, pedestrian connectivity. and a plan for future
off-street parking needs. Many in the Fayetteville community perceive that Downtown
could be a teaming, diversified Cultural And Entertainment District. The selected
consultants will coordinate the development of the Downtown Master Plan.
C. Scope of Work
The consultants will provide the following services to the City of Fayetteville:
•:• The consultants will conduct a physical master plan for Downtown Fayetteville
that will include the following:
• Conceptual urban design plan for the Downtown area that will identify
new development and redevelopment opportunities, public spaces,
vehicular and pedestrian traffic enhancements, links to surrounding
neighborhoods and the University of Arkansas, and other items as needed.
• Identification of a parking management strategy including a supply and
demand analysis of existing and future parking needs based on
development activity in the community.
• Identification of a streetscape improvement palette for street furniture,
signage, pavement materials, trash collection sites, landscape materials
and other similar features.
City of Fayetteville • Request for Proposals • May 2003 Page 3
• Identification of priorities and recommendations for phasing of improvements.
The Consultants will identify sites within the Downtown that have development
or re -development potential. The consultants will document these sites and with
the assistance of city staff, compile information regarding property ownership,
parcel size, building square footage, assessed value, and other pertinent
information. The consultants will assess the market orientation, reuse potential,
and site design elements of these sites and identify potential future uses based on
the market and development trend information.
• The consultant will assist the City in identifying the Downtown's market niche
and develop an advertising and marketing theme and strategy that addresses
Downtown Fayetteville's current needs and desired target markets. This
advertising and marketing strategy must be able to be feasibly implemented
within the budgetary and staffing constraints of the City of Fayetteville and its
Downtown business partners.
•:• The consultant will also develop a Downtown business recruitment strategy that
will allow the city to approach and recruit targeted businesses that support and
compliment the Downtown's desired market niche. The business recruitment
strategy must be designed in a way that can be implemented within the City's
current organization and must be sensitive to the City's budgetary and staffing
limitations.
• The consultant will examine the operational, organizational, and management
capacity of the Downtown and its current organizations. The consultant will
suggest approaches for improving current Downtown operations through
consolidation or expansion of existing organizations. Such issues as hours of
operation, activities/events planning and promotions, merchant/Downtown
relations, advertising/window displays, public relations and promotional events,
and similar issues will be examined.
• The consultant will interview key players located in, or associated with, the
Downtown in order to understand the physical, market and organizational forces
that are shaping the Downtown. Public officials, Downtown merchants, key
property owners, real estate brokers, staff representatives from DDEP
membership and the Fayetteville Chamber of Commerce, U of A officials,
neighborhood associations, local arts groups and other key Downtown
stakeholders will be interviewed. Local Downtown area groups to be contacted
will also include:
• The Cultural Arts District Task Force, the NWA Council, Off Street
Parking Districtk 1, Dickson Street Improvement District, DDEP,
. UACDC, Dickson Street Neighborhood Association, Town Mountain
South Neighborhood Association, Washington Willow Neighborhood
Association, West Lafayette Street I listoric Neighborhood Association,
local churches, and the Advertising & Promotion Commission.
City of Fayetteville • Request for Proposals • May 2003 Page 4
•
•> Che consultant will develop an implementation strategy that identifies
organizational strategies, funding mechanisms, and time frames for physical
improvements and marketing programs.
❖ The consultant will prepare zoning text amendments, zoning map
amendments, and design standards and guidelines. The consultant will prepare
and make recommendations on developing a design review process as part of the
implementation of design standards and guidelines. These amendments and
guidelines will be based on principals of traditional urban design appropriate to
Fayetteville. The amended code will include a visual component and design
transect based on current and future function and land use specific to identified
corridors and neighborhoods. This can be prepared either by a graphic designer on
staff with the consultant or by a graphic design firm on the consultant's team.
•:• The consultant will produce at a minimum 25 bound copies, 1 camera-ready copy
and an electronic version (MS XP and/or Adobe Acrobat Portable Document
Format) of the final report. The consultant will also provide hard copy and
electronic copies of any databases, spreadsheets, maps or graphics. A final
presentation and an executive summary brochure will be completed for
distribution/presentation to the community, potential developers, and others.
D. Community Involvement
Community involvement is key to a successful plan. Submitting firms should provide a
methodology for community participation that allows for the active involvement of City
Council, the local business community, and the citizens of Fayetteville. The consultant
should plan to utilize the City's public access television station and World Wide Web site
to disseminate information to the public. The City of Fayetteville will provide
coordination of meetings and a staff contact for the duration of the project.
E. Schedule
Submittals should include a proposed schedule fig the project. The City would prefer
that the project be completed within 6-8 months of the approval of the contract for the
project.
F. Bidding Instructions
I. Sealed proposals must be received no later than 5:00 p.m. on July 31,
2003.
2. Sealed proposals must be submitted or mailed to: Peggy Vice, Purchasing
Manager, room 306, 113 West Mountain, Fayetteville, Arkansas 72701.
3. Eight (8) copies of the proposal must be provided in the submission.
4. The sealed proposals should be clearly labeled RFP Downtown Master
Plan on the outside of the envelope.
5. All proposals submitted shall be binding for ninety (90) calendar days
following the above due date for receipt of proposals.
City of Fayetteville • Request for Proposals • May 2003 Page 5
To facilitate the clarification of requirements, proposers are requested, if possible, to
submit questions in writing by July 24, 2003. Please submit your questions to:
Tim Conklin. Director
Dept. of Community Planning & Engineering Services
City of Fayetteville
113 West Mountain
Fayetteville, Arkansas 72701
Telephone (501) 575-8265.
Preliminary Schedule
Kickoff meeting with City Staff and groups in the study area.
Information gathering meeting with City of Fayetteville Citizens and City Council.
Periodic progress reports to the all entities involved.
Presentation of final product to the City Council, and the general public.
Selection Criteria
rhe selection of a consultant will be based on qualifications submitted in written form as
well as personal interviews. Criteria for selection will include, but not necessarily be
limited to, the following:
• Overall written proposal and interview.
• Technical expertise of project team members who are actively involved
throughout the project.
• Overall project approach.
• Ability, capacity and skill of the offeror to perform the work (including financial
stability).
• Timeliness.
• Experience in local government economic development planning.
• References from other similar projects.
• Location of company as it pertains to responsiveness and ease of operation.
•
Submittal Requirements
Prospective consultants will submit (8) eight copies of their proposal which address the
following:
• The name, address, phone, fax, and email address of a contact person from the
submitting firm.
• A proposed scope of services for the Downtown Master Plan.
• A community involvement methodology.
• A staffing plan that identifies the individuals involved in the effort along with
their experience and resumes. The staffing plan should identify who the project
manager will he along with any team structure for multiple firms submitting.
• Proposed project schedule.
• Similar project experience and results related to the (1) urban design, (2)
economic and market, and (3) advertising and marketing elements of this project.
• Qualifications of team members.
• A minimum of five references from clients with completed similar projects.
• Any other supporting documentation.
City of Fayetteville • Request for Proposals • May 2003
Page 6
Standard terms and conditions relating to the CITY's RFP process:
1 The CITY reserves the right to reject any or all proposals, the right in its
sole discretion to accept the proposal which it considers most favorable to
the CITY's interest, and the right to waive any minor irregularity or
technicality in proposals received.
2. Failure to observe any of the instructions or conditions in this request for
proposal may constitute grounds for rejection.
3. The CITY will not be liable for any costs incurred in the preparation of
proposals.
4. The CITY reserves the right to request an interview with any proposer to
determine service capabilities in greater detail and to clarify any unclear
areas in the proposal. This may include a site visit to the proposer's
facilities.
5. In the event the proposer to whom the contract is awarded does not
execute a contract within 45 days of such award, the CITY may give
notice to such proposer of intent to award the contract to the next ranked
proposer, or to call for new proposals.
6. By submitting a proposal, the proposer certifies that the appropriate officer
has read and fully understands this RFP and has full knowledge of the
scope, nature, quantity, and quality of work to be performed, the detailed
requirements of the services to he provided; and the conditions under
which the services are to be performed.
7. The CITY reserves the right to accept or reject any item or combination of
items within a proposal.
8. The CITY reserves the right to conduct pre -contract negotiations with any
or all proposers.
9. The proposer shall furnish such additional information as the CITY may
reasonably require. The CITY reserves the right to make investigations of
the qualifications of the proposer, as it deems appropriate.
10. The CITY reserves the right to invest any or all funds in accordance with
applicable statutes, CITY ordinances, and bond covenants.
I I . This RFP contains an anticipated number of transactions. Although this is
the CITY's best estimate of expected volumes, the CITY cannot guarantee
that such will be the actual transaction volumes.
12. All proposals will become the property of the City of Fayetteville when
received and, as such, will be subject to Arkansas' Freedom Of
Information Act.
Contract terms
1. Cancellation of contract - the CITY reserves the right to cancel any
agreement at any time upon 90 days prior written notice of its intent to
terminate any agreement. The contracted firm shall provide the CITY at
least 90 days prior written notice of its intent to terminate any agreement.
City of Fayetteville • Request for Proposals • May 2003 Page 7
•
Tim Conklin
Community Planning and Engineering Services Director
City Of Fayetteville
113 West Mountain Street
Fayetteville, Arkansas 72701
Dear Mr. Conklin:
We have read the Downtown Master Plan RFP and fully understand its intent.
We certify that we have adequate personnel, equipment, and facilities to fulfill the
requirements thereto. We understand that our ability to meet the criteria and provide the
required services shall be judged solely by the selection committee.
It is understood the attached information will be used as evidence of our ability to
satisfy the requirements necessary to provide the services requested.
It is further understood that all information included in, attached to, or required by
this request for proposal shall become public record upon their opening by the purchasing
manager.
Submitted 13y:
(Telephone):
(Date):
(Authorized Signature) (Title)
•
City of Fayetteville • Request for Proposals • May 2003 Page 8