No preview available
HomeMy WebLinkAbout83-03 RESOLUTIONRESOLUTION NO. 83-03 A RESOLUTION ACCEPTING A JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) TO FUND D.A.R.E AND D.A.R.E. PLUS PROGRAMMING, GANG RESISTANCE TRAINING, AND SOFTWARE AND TRAINING TO CONDUCT THREAT ASSESSMENTS FOR THE SCHOOL POPULATION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF THIRTY-THREE THOUSAND NINE HUNDRED FIFTY- EIGHT DOLLARS ($33,958.00) TO RECOGNIZE THE GRANT REVENUE AND APPROPRIATE THE MATCHING FUNDS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts a Juvenile Accountability Incentive Block Grant (JAIBG) to fund D.A.R.E and D.A.R.E. Plus programming, Gang Resistance Training, and software and training to conduct threat assessments for the school population. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of Thirty -Three Thousand Nine Hundred Fifty -Eight Dollars ($33,958.00) to recognize the grant revenue and appropriate the matching funds. PASSED and APPROVED this 3rd day of June, 2003. • 1 C ; v EST: By SONDRA SMITH, City Clerk APPROVED: By: DAN COODY, Ma Aransas Department of Human Services • Division of Youth Services STATEMENT OF SUBGRANT AWARD GRANTEE NAME & ADDRESS Arkansas Department of Human Services Division of Youth Services/JJDP Unit, Slot 503 P.O. Box 1437 Little Rock, AR 72203-1437 Original Supplemental Pursuant to eithoray of the Juvenile Justice and Deldtgeasw.y Prevention Ad of 1974, as amended. and In response to' your subgrant applicetbn. the Maness Juven kt Advisory Group, las approved the subgrant described below. 1. Subgrantee Name & Address (including Zip Code): City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 2. Subgrant Award NumberJF-2222 3. Fund Year2002 4. Subgrant Period:03-01-03 -08-30-04 5. State Program Designator. 8. Standard Program Area: 7. Date Approved:05.02-04 8. Project Director.Cpt. Frank Johnson 10.Project Authonzed Official:Dan Goody, Mayor 9. Project Title: City of Fayetteville PROJECT COST CATEGORY Total Project COMMENTS: 11. Personnel: Salary Fringe Travel (Staff) 12. Professional Services 13. Travel (Services) 14. Equipment $16,814.00 $5,400.00 15. Materials and Supplies 18. Other Operating Expenses 17. TOTAL APPROVED 58,548.00 530,582.00 18. This eubgrard Is subject to general and special subgrard conddiane and rules S the admhdatratbn of subgrmds. The above subgrant project is approved and sut ed to candlbora or Snitabons as set forth on the SUBGRANT AWARD CONTINUATION SHEET (DHS -1343) ENCLOSED. 19. STATEMENT OF THE DIVISION OF YOUTH SERVICES AWARD: Federal funds as hereby obligated for the program descnbed by the subgrantee in the attachments of tbgra t award. AWARDED BY: K/627 ��tac�� Signature of Division Director Date Doyle Herndon Typed Name T 7—v3 20. SUBGRANTEE ACCEPTANCE OF SUBGRANT: I accept the subgrerd and eh modifications. general and special conditions, and the requirements contained In the or • 'Ogren! award. ACCEPTED BY Signature of Authoriz tial Dan Coady. Manor Typed Name and The d Authorized OBidd Date DHS -1343 (R. 1/99) • City of Fayetteville Police Department Maintenance and General Operation: GREAT workbooks 0.95 600 Awards for students 3.88 600 Gang Violence Videos DARE PLUS hand-out information 200 2 Student Awards 400 5 Refreshments Mosaic Threat Assessment System Software 1 3500 Sub -total Maintenance and General Operation: • $570.00 $2,328.00 $500.00 $400.00 $2,000.00 $200.00 $3,500.00 $9,498.00 Conference Fees and Travel: Train 5 officers to instruct Gang Resistance Education and Training (GREAT) Airfare 5 500 $2,500.00 Per Diem per person 5 254 $1,270.00 Ground transportation 5 50 $250.00 Train 2 officers as Certified DARE Officers to instruct Parent Program 2 500 2 250 2 50 2 , 400 Airfare Per Diem Ground Transportation Lodging Train 2 officers to implement DARE P.L.U.S. Airfare Per Diem Lodging DARE officer/SRO certification Tuition Fees Per Diem Mosaic Threat Assessment System Training Airfare Per Diem Lodging Tuituion Sub total Conference Fees and Travel Equipment Dell Laptop Computer, docking station & printer Laptop Computer Sub -total equipment Total Budget $1,000.00 $500.00 $100.00 $800.00 2 500 $1,000.00 2 250 $500.00 2 250 $500.00 3 300 $900.00 3 380 $1,140.00 2 750 $1,500.00 2 250 $500.00 2 500 $1,000.00 2 2000 $5,000.00 $18,460.00 $4,000.00 $2,000.00 $6,000.00 $33,958.00 Arkar as Department of Hanan Services Division of Youth Services Donaghey Plaza South, 5m Floor P.O. Box 1437, Slot S-501 Little Rock, Arkansas 72203-1437 Telephone (501) 682-8654 Fax (501) 682-1351 TDD (501) 682-1344 Describe efforts taken to implement this project and how youth receiving services through this subgrant will be tracked and/or identified. (this report must be returned within ninety days after the acceptance of the subgrant award with grant number and mailing address listed above) Signature of Project Director DHS -1350 (3/98) 'The Department of Human Services is in compliance with Titles VI and VII of the Civil Rights Act Arkansas Department of Human Service Division of Youth Services P.O. Box 1437 JJDP Unit Slot 503 Little Rock, Alt 72203-1437 Implementation Report (Revised 2/03) From ( name and address of subgrantee) Subgrant Number Date of Report Date of Subgrant Acceptance: 03-01-03 Date of Actual Implementation: Describe efforts taken to implement this project and how youth receiving services through this subgrant will be tracked and/or identified. (this report must be returned within ninety days after the acceptance of the subgrant award with grant number and mailing address listed above) Signature of Project Director DHS -1350 (3/98) 'The Department of Human Services is in compliance with Titles VI and VII of the Civil Rights Act Arkansas Department of Human Services Division of Youth Services/JJDP Unit, Slot 503 P.O. Box 1437 Little Rock, AR 72203-1437 SUBGRANTEE REQUEST FOR FUNDS 1. Subgrart Period 03-01-03 - 08-3004 2. From (rine, address ) 3. SuSqard Numbed 4. Date of Request 5. Reprsst No. 8. Type of Request MONTHLY TOTAL AWARD OTHER (Specify) To: Arkansas Deperbnerd of Human Services DIWbn of Youth Senicr /JJDP UM. Slot 503 P.O. Box 1437 Utter Rode, AR 727031437 Telephone: (501) 882-0885 7. A reimbursement al funds as Indicated babe S hereby requested to corer expenditures for the perked through calculated es fottows: 7a. Reimbursement of funds la be6q requested for the teeming mperdl wits Salary Fringe Travel (Staff) Professional Serv. Travel (Services) Materials 8 Supplies Other Operating Expense 8. Cash rdmbussnwd: 9. Total reirribursernerds received from start of aubgrant to date: (Line 2 on Sparta report) 10. Tale cash expenditures Man start of subgrard b dab: (U e 5 on Spens Report) 11. Tata cash on hand at present (9 minus 10): (Une 8 on Sparks Report) 12. Cash requiter (8 minus 11): 13. Submitted by 14. 15. Authormed OrtkWs Signature PLEASE USE BLUE INK' DYS USE ONLY T. Daae FOR DYS ONLY A reimbursement of fads In the amount of $ S approved. The request for funds S denied fa the reasons ehowm on the attached latter. 18. Revlewed by Date Cit Carder: Appnop Char Fund AIIoc Ad Sec UM Bern Prg. Code Subgrant Award Number. Subgrantee: State Program Designator. Category • • Arkansas Department of Human Services Division of Youth Services SPARKS REPORT - Part 1 Report of Expenditures Subgrant Start:03-01-03 Subgrant End: 06-30-04 Month Ending: Report Type: Monthly X Final I. EXPENDITURES BY BUDGET CATEGORY Personnel Salary Fringe Travel Professional Service Travel (Services) Equipment Materials & Supplies Other Operating Exp. Totals Budgeted Total Expended Previously SI= WO II. STATUS OF SUBGRANT 1. Total SubgraM Award 2. Total Disbursements (Line 9 an Fund Request) 3. Balance Available Total Total Cash Expended Expended Match This Month To Date Monthly Cash Match YTD m10 1=111= 4. Total Expended This Month 5. Total Expended To Date (line 10 on Fund Request) 8. Unexpended Federal Funds (2 mews s) CERTIFICATION: I certify that this report presents actual receipts and actual expenditures of funds for the month covered. Authorized Official Date • • Arkansas Department of Human Services Division of Youth Services SPARKS REPORT - Part 11 Expenditure Description Report Signature of Authorized official DHS -1344 (R. 2/00) Date Name and address of subgrantee Subgrerd Number Sul:prmd 03-01-03 - Period: 06-30-04 Mandl l covered: Discription of Expenditures Amount(s) A. personnel (name, title gross salary, benefits, staff travel -it miles x rate 6. Professional services (firm, services provided, cost) C. Travel D. Equipment (item description, cost serial it, date of purchase E. Materials and Supplies (office supplies, etc.) F. Other operating Expenses (telephone, postage, etc.) Total Expenditures Signature of Authorized official DHS -1344 (R. 2/00) Date • Name of Subgrantee Division of Youth Services SUBORANT ACTIVITY REPORT PART III Subgrant No: Month Covered From to • Subgrant Period 03-01-03 -06-30-04 1. List any task completed this month to meet the projects measurable objectives. ( If additional space is needed, add additional pages.) 2. If the objectives are not being progressively met, please provide an explanation. 3. List any new or revised tasks which need to be accomplished to meet the subgrant objectives. • 4. Describe any other activity which may cause a problem in accomplishing the tasks by the end of the subgrant period. Signature of Project Director Date Signed NAME OF FILE: CROSS REFERENCE: Item # Date Resolution No. 83-03 Document 1 06/03/03 Res. 83-03 w/copy of grant 2 05/19/03 staff review form draft resolution memo to mayor/city council letter to mayor copy of budget adjustment 3 06/11/03 memo to Rick Hoyt NOTES: X X For the AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW Fayetteville City ST110A REVIEW FORM FINANCIAL OBLIGAN Council Meeting of: June 3, 2003 FROM: Rick Hoyt Name Police Division Police Department ACTION REQUIRED: City Council accept 2003 Juvenile Accountability Incentive Block Grant in the amount of $30,562.00 and adopt a budget adjustment recognizing the grant and matching funds. COST TO CITY: $33,958.00 Cost of this request 1010-2940-5201.00 Account Number Project Number 81,312.00 Category/Project Budget 53,899.00 Funds Used to Date 27,413.00 Remaining Balance Patrol and Warrant Program Category / Project Name Patrol materials and supplies Program / Project Category Name General Fund Name BUDGET REVIEW: Budget Manager Budgeted Item Date X Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: Actin Mang AJELL.J 9 9 City A orney ( S'IS/C2.1 Date Date On. f 4/ al -0 Internal A,jt for Purchasing Manager 5115/03 Date Date STAFF RECOMMENDATION: Council adopt budget adjustment and accept the 2003 JAIBG. Received in Mayor's Office Divi ead Date 45103 Department Director Date Finalice & Internal Services Dir. Chief inistrative Officer 1/4t - Date 141)4.5 Date Mayor Date Cross Reference - Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: -`59/S/103 Date Yes No 6' Description • Staff Review Form - Page 2 • Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator Meeting Date June 3, 2003 Reference Comments: • • RESOLUTION NO. A RESOLUTION ACCEPTING A JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) TO FUND D.A.R.E AND D.A.R.E. PLUS PROGRAMMING, GANG RESISTANCE TRAINING, AND SOFTWARE AND TRAINING TO CONDUCT THREAT ASSESSMENTS FOR THE SCHOOL POPULATION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF THIRTY-THREE THOUSAND NINE HUNDRED FIFTY- EIGHT DOLLARS ($33,958.00) TO RECOGNIZE THE GRANT REVENUE AND APPROPRIATE THE MATCHING FUNDS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts a Juvenile Accountability Incentive Block Grant (JAIBG) to fund DARE and D.A.R.E. Plus programming, Gang Resistance Training, and software and training to conduct threat assessments for the school population. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of Thirty -Three Thousand Nine Hundred Fifty -Eight Dollars ($33,958.00) to recognize the grant-rrer�up; and appropriate the matching funds. PASSED and APPROVED this 3rd day of June, 2003. FAYETTEVILLE THE CITY OF FAYETTEVIllE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Mayor Da Cood and Members of the City Council FROM: Rick H t, Chi of Police DATE: May 13, 2003 SUBJECT: Acceptance of the Juvenile Accountability Incentive Block Grant Background The City of Fayetteville has participated in the Juvenile Accountability Block Grant Program for the past three years. These grants have provided 90% of the funding for the following Juvenile crime prevention programs; one School Resource Officer in 2000; enhancement of the Drug Abuse Resistance Education (D.A.R.E.) program by providing training and supplies; purchase equipment to help prevent underage drinking in 2001 and child identification equipment and supplies in 2002. This grant allows us to train and equip officers with items that tend to get cut from budgets when our tax base will only support the essentials. Current Status The Fayetteville Police Department provides D.A.R.E. to both 5th and 7th Grade students. The current grant application will continue to enhance our D.A.R.E. program by providing supplies and training for additional officers and enhance our community policing efforts in preventing underage drinking and drug use. Also, this grant will allow two additional officers to receive the Gang Resistance Education and Training Instructor Certification Program to train other members of the Police Department. This grant will provide supplies to begin an after school program using the D.A.R.E. Plus program for 5th and 6th grade students. Finally, the grant will provide funds to purchase software and training to enhance our skills in conducting threat assessments for the school population. The acceptance of this grant relates to several of the Fayetteville Vision 2020 Guiding Principals. Financially Sustainable City Government (#4) as this is the fourth year the grant has funded up to ninety percent of the cost of the programs offered by the police department to the Fayetteville Schools. Due to the benefits the students gain from the programs teaching resistance to drug, alcohol and gang related activities, Fayetteville is a safer community (#10) and more specifically this grant provides a safer environment for our students and teachers at elementary and middle school locations (#1 1). Recommendation It is recommended City Council approve a budget adjustment accepting the JAIBG in the amount of $30,562 and appropriate the matching funds of $3,396. May 12, 2003 Arkansas Department of Nman Services Division of Youth Services Donaghey Plaza South, 5" Floor P.O. Box 1437. Slot S-501 Little Rock, Arkansas 72203-1437 Telephone (501) 682-8654 Fax (501) 682-1351 TDD (501) 682-1344 Mayor Dan Coody City of Fayetteville 113 W. Mountain St. Fayetteville AR 72701 RECEIVED MAY 12 2003 CITY OF FAYETTEVILLE MAYOR'S OFFICE Dear Mayor Coody: The enclosed Statement of Subgrant Award packet is the official notification that the City of Fayetteville has bccn approved for the Juvenile Accountability Block Grant. The subgrant award is 530,562.00 and covers the period beginning 03-01-03 through 06-30-04. The award packet includes (1) Statement of Subgrant Award; (2) Request for Funds Form, (3) Audit Requirements; (4) Monthly Report Forms for the Subgrant Period; and (5) Implementation Report. Because the.subgrant file must contain a copy of each of these items, please notify this office immediately if any of these items have been omitted. Retum the signed original Statement of Subgrant Award -form to the JJDP office within 10 days from the date of this letter and retain :a copy for your file. Please 'be advised -ill original documents must be signed in blue ink. Your subgrant has been assigned the number JF -2222. Please refer to this number on all correspondence and documents related to the Subgrant. If you have any questions about your subgrant and the conditions of the subgrant, please contact Cheryl Motcn, Juvenile Justice Specialist, at (501) 682-1708. Sincerely, 1cu0. MC Barbara Marsac Assistant Director Programs and Compliance cc. Doyle Herndon, Director Elbert Grimes, Administrator for Program Development Enclosures BM:cm 'The Department of Human Services is in compliance with Titles VI and VII of the Civil Rights Act - City of Fayetteville, Arkansas Budget Adjustment Form • Budget Year 2003 Department: Police Division: Police Program: Patrol Date Requested 5/14/2003 Adjustment Number Project or Item Requested: Recognize the Juvenile Accountability Incentive Block Grant in the amount of $30,562.00 and appropriate the matching funds of $3,396.00. These funds will be used to purchase supplies for D.A.R.E. and D.A.R.E. Plus, as well as two officers receiving instructor certification in Gang Resistance Education. Project or Item Deleted: None. Justification of this Increase: This grant will allow the Department to enhance the D.A.R.E. programs for the 4th, 5th and 7th grade students; provide D.A.R.E. Plus which is an after school or summer program for 5th & 6th grade students; train the trainer in the course Gang Resistance Education and purchase software and training to conduct threat assessments as needed. Justification of this Decrease: Account Name Minor equipment Crime Prevention Supplies Software Travel & Training Account Name Crime prevent/invest supp Federal grants Increase 1010 1010 1010 1010 Expense (Decrease Revenue) Account Number 2940 5210 00 2940 5201 00 2940 5209 00 2940 5304 00 Decrease Expense (increase Revenue) Account Number 1010 2940 5201 00 1010 0001 4309 00 Amount 6,000 5,998 3,500 18,460 Amount 3,396 30,562 Project Number Project Number Approval Signatures Requested By Date Department Director e Ssa?'ces Direc or -.r•o.rc:&'+-S.tx4e Date 6/40 Date Mayor Date Date Type: A Budget Office Use Only B C D E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Date Date Date Initial Initial Initial Date Initial FAYETTEVLE THE CITY OF FAYETTEVIUS, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Rick Hoyt Police Department From: Clarice Buffalohead-Pearman City Clerk's Division Date: 6/11/2003 Re: Resolution No. 83-03 Attached hereto is an executed copy of the above resolution passed by the City Council June 3, 2003, accepting the Juvenile Accountability Incentive Block Grant, in the amount of $33,958.00; and approving a budget adjustment. This resolution will be microfilmed and filed with the city clerk's office. If anything else is needed please let the city clerk's office know. /cbp Attachment(s) cc: Nancy Smith, Internal Auditor Kevin Springer, Budget & Research