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HomeMy WebLinkAbout83-03 RESOLUTIONRESOLUTION NO. 83-03
A RESOLUTION ACCEPTING A JUVENILE ACCOUNTABILITY
INCENTIVE BLOCK GRANT (JAIBG) TO FUND D.A.R.E AND
D.A.R.E. PLUS PROGRAMMING, GANG RESISTANCE
TRAINING, AND SOFTWARE AND TRAINING TO CONDUCT
THREAT ASSESSMENTS FOR THE SCHOOL POPULATION;
AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT
OF THIRTY-THREE THOUSAND NINE HUNDRED FIFTY-
EIGHT DOLLARS ($33,958.00) TO RECOGNIZE THE GRANT
REVENUE AND APPROPRIATE THE MATCHING FUNDS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby accepts a Juvenile Accountability Incentive Block Grant (JAIBG) to fund
D.A.R.E and D.A.R.E. Plus programming, Gang Resistance Training, and
software and training to conduct threat assessments for the school population.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of Thirty -Three Thousand
Nine Hundred Fifty -Eight Dollars ($33,958.00) to recognize the grant revenue
and appropriate the matching funds.
PASSED and APPROVED this 3rd day of June, 2003.
•
1 C ;
v
EST:
By
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Ma
Aransas Department of Human Services •
Division of Youth Services
STATEMENT OF SUBGRANT AWARD
GRANTEE NAME & ADDRESS
Arkansas Department of Human Services
Division of Youth Services/JJDP Unit, Slot 503
P.O. Box 1437
Little Rock, AR 72203-1437
Original
Supplemental
Pursuant to eithoray of the Juvenile Justice and Deldtgeasw.y Prevention Ad of 1974, as amended. and In response
to' your subgrant applicetbn. the Maness Juven kt Advisory Group, las approved the subgrant described below.
1. Subgrantee Name & Address (including Zip Code):
City of Fayetteville
113 W. Mountain St.
Fayetteville, AR 72701
2. Subgrant Award NumberJF-2222
3. Fund Year2002
4. Subgrant Period:03-01-03 -08-30-04
5. State Program Designator.
8. Standard Program Area:
7. Date Approved:05.02-04
8. Project Director.Cpt. Frank Johnson
10.Project Authonzed Official:Dan Goody, Mayor
9. Project Title:
City of Fayetteville
PROJECT COST CATEGORY
Total Project
COMMENTS:
11. Personnel: Salary
Fringe
Travel (Staff)
12. Professional Services
13. Travel (Services)
14. Equipment
$16,814.00
$5,400.00
15. Materials and Supplies
18. Other Operating Expenses
17. TOTAL APPROVED
58,548.00
530,582.00
18. This eubgrard Is subject to general and special subgrard conddiane and rules S the admhdatratbn
of subgrmds. The above subgrant project is approved and sut ed to candlbora or Snitabons as
set forth on the SUBGRANT AWARD CONTINUATION SHEET (DHS -1343) ENCLOSED.
19. STATEMENT OF THE DIVISION OF YOUTH
SERVICES AWARD: Federal funds as hereby
obligated for the program descnbed by the subgrantee
in the attachments of tbgra t award.
AWARDED BY: K/627
��tac��
Signature of Division Director
Date
Doyle Herndon
Typed Name
T 7—v3
20. SUBGRANTEE ACCEPTANCE OF SUBGRANT:
I accept the subgrerd and eh modifications. general
and special conditions, and the requirements
contained In the or • 'Ogren! award.
ACCEPTED BY
Signature of Authoriz tial
Dan Coady. Manor
Typed Name and The d Authorized OBidd
Date
DHS -1343 (R. 1/99)
•
City of Fayetteville Police Department
Maintenance and General Operation:
GREAT workbooks 0.95 600
Awards for students 3.88 600
Gang Violence Videos
DARE PLUS hand-out information 200 2
Student Awards 400 5
Refreshments
Mosaic Threat Assessment System Software 1 3500
Sub -total Maintenance and General Operation:
•
$570.00
$2,328.00
$500.00
$400.00
$2,000.00
$200.00
$3,500.00
$9,498.00
Conference Fees and Travel:
Train 5 officers to instruct Gang Resistance Education and Training (GREAT)
Airfare 5 500 $2,500.00
Per Diem per person 5 254 $1,270.00
Ground transportation 5 50 $250.00
Train 2 officers as Certified DARE Officers to instruct Parent Program
2 500
2 250
2 50
2 , 400
Airfare
Per Diem
Ground Transportation
Lodging
Train 2 officers to implement DARE P.L.U.S.
Airfare
Per Diem
Lodging
DARE officer/SRO certification
Tuition Fees
Per Diem
Mosaic Threat Assessment System Training
Airfare
Per Diem
Lodging
Tuituion
Sub total Conference Fees and Travel
Equipment
Dell Laptop Computer, docking station & printer
Laptop Computer
Sub -total equipment
Total Budget
$1,000.00
$500.00
$100.00
$800.00
2 500 $1,000.00
2 250 $500.00
2 250 $500.00
3 300 $900.00
3 380 $1,140.00
2 750 $1,500.00
2 250 $500.00
2 500 $1,000.00
2 2000 $5,000.00
$18,460.00
$4,000.00
$2,000.00
$6,000.00
$33,958.00
Arkar as Department of Hanan Services
Division of Youth Services
Donaghey Plaza South, 5m Floor
P.O. Box 1437, Slot S-501
Little Rock, Arkansas 72203-1437
Telephone (501) 682-8654 Fax (501) 682-1351 TDD (501) 682-1344
Describe efforts taken to implement this project and how youth receiving services through this
subgrant will be tracked and/or identified. (this report must be returned within ninety days
after the acceptance of the subgrant award with grant number and mailing address listed
above)
Signature of Project Director
DHS -1350 (3/98)
'The Department of Human Services is in compliance with Titles VI and VII of the Civil Rights Act
Arkansas Department of Human Service
Division of Youth Services
P.O. Box 1437 JJDP Unit Slot 503
Little Rock, Alt 72203-1437
Implementation Report
(Revised 2/03)
From ( name and address of subgrantee)
Subgrant Number Date of Report
Date of Subgrant Acceptance:
03-01-03
Date of Actual Implementation:
Describe efforts taken to implement this project and how youth receiving services through this
subgrant will be tracked and/or identified. (this report must be returned within ninety days
after the acceptance of the subgrant award with grant number and mailing address listed
above)
Signature of Project Director
DHS -1350 (3/98)
'The Department of Human Services is in compliance with Titles VI and VII of the Civil Rights Act
Arkansas Department of Human Services
Division of Youth Services/JJDP Unit, Slot 503
P.O. Box 1437
Little Rock, AR 72203-1437
SUBGRANTEE REQUEST FOR FUNDS
1. Subgrart Period 03-01-03 - 08-3004
2. From (rine, address )
3. SuSqard Numbed
4. Date of Request
5. Reprsst No.
8. Type of Request
MONTHLY
TOTAL AWARD
OTHER (Specify)
To: Arkansas Deperbnerd of Human Services
DIWbn of Youth Senicr /JJDP UM. Slot 503
P.O. Box 1437
Utter Rode, AR 727031437 Telephone: (501) 882-0885
7. A reimbursement al funds as Indicated babe S hereby requested to corer expenditures for the
perked through calculated es fottows:
7a. Reimbursement of funds la be6q requested for the teeming mperdl wits
Salary
Fringe
Travel (Staff)
Professional Serv.
Travel (Services)
Materials 8 Supplies
Other Operating Expense
8. Cash rdmbussnwd:
9. Total reirribursernerds received from start of aubgrant to date:
(Line 2 on Sparta report)
10. Tale cash expenditures Man start of subgrard b dab:
(U e 5 on Spens Report)
11. Tata cash on hand at present (9 minus 10):
(Une 8 on Sparks Report)
12. Cash requiter (8 minus 11):
13. Submitted by
14.
15.
Authormed OrtkWs Signature
PLEASE USE BLUE INK'
DYS USE ONLY
T. Daae
FOR DYS ONLY
A reimbursement of fads In the amount of $ S approved.
The request for funds S denied fa the reasons ehowm on the attached latter.
18. Revlewed by
Date
Cit Carder:
Appnop Char Fund AIIoc Ad Sec UM Bern Prg. Code
Subgrant Award Number.
Subgrantee:
State Program Designator.
Category
•
•
Arkansas Department of Human Services
Division of Youth Services
SPARKS REPORT - Part 1
Report of Expenditures
Subgrant Start:03-01-03
Subgrant End: 06-30-04
Month Ending:
Report Type: Monthly X Final
I. EXPENDITURES BY BUDGET CATEGORY
Personnel
Salary
Fringe
Travel
Professional Service
Travel (Services)
Equipment
Materials & Supplies
Other Operating Exp.
Totals
Budgeted Total
Expended
Previously
SI= WO
II. STATUS OF SUBGRANT
1. Total SubgraM Award
2. Total Disbursements
(Line 9 an Fund Request)
3. Balance Available
Total Total Cash
Expended Expended Match
This Month To Date Monthly
Cash
Match
YTD
m10 1=111=
4. Total Expended This Month
5. Total Expended To Date
(line 10 on Fund Request)
8. Unexpended Federal Funds
(2 mews s)
CERTIFICATION: I certify that this report presents actual receipts and actual expenditures of
funds for the month covered.
Authorized Official
Date
•
•
Arkansas Department of Human Services
Division of Youth Services
SPARKS REPORT - Part 11
Expenditure Description Report
Signature of Authorized official
DHS -1344 (R. 2/00)
Date
Name and address of subgrantee
Subgrerd Number
Sul:prmd
03-01-03 -
Period:
06-30-04
Mandl l covered:
Discription of Expenditures
Amount(s)
A. personnel
(name,
title
gross salary,
benefits, staff travel
-it miles
x rate
6.
Professional
services (firm, services provided,
cost)
C. Travel
D. Equipment
(item description,
cost serial
it, date of
purchase
E. Materials and
Supplies
(office
supplies,
etc.)
F. Other operating
Expenses (telephone, postage, etc.)
Total Expenditures
Signature of Authorized official
DHS -1344 (R. 2/00)
Date
•
Name of Subgrantee
Division of Youth Services
SUBORANT ACTIVITY REPORT
PART III
Subgrant No:
Month Covered
From
to
•
Subgrant Period
03-01-03 -06-30-04
1. List any task completed this month to meet the projects measurable objectives.
( If additional space is needed, add additional pages.)
2. If the objectives are not being progressively met, please provide an explanation.
3. List any new or revised tasks which need to be accomplished to meet the subgrant objectives. •
4. Describe any other activity which may cause a problem in accomplishing the tasks by the
end of the subgrant period.
Signature of Project Director
Date Signed
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 83-03
Document
1
06/03/03
Res. 83-03 w/copy of grant
2
05/19/03
staff review
form
draft resolution
memo to mayor/city council
letter to mayor
copy of budget adjustment
3
06/11/03
memo to Rick Hoyt
NOTES:
X
X
For the
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
Fayetteville City
ST110A REVIEW FORM FINANCIAL OBLIGAN
Council Meeting of:
June 3, 2003
FROM:
Rick Hoyt
Name
Police
Division
Police
Department
ACTION REQUIRED: City Council accept 2003 Juvenile Accountability Incentive Block Grant in the amount of
$30,562.00 and adopt a budget adjustment recognizing the grant and matching funds.
COST TO CITY:
$33,958.00
Cost of this request
1010-2940-5201.00
Account Number
Project Number
81,312.00
Category/Project Budget
53,899.00
Funds Used to Date
27,413.00
Remaining Balance
Patrol and Warrant
Program Category / Project Name
Patrol materials and supplies
Program / Project Category Name
General
Fund Name
BUDGET REVIEW:
Budget Manager
Budgeted Item
Date
X Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Actin Mang AJELL.J
9 9
City A orney
( S'IS/C2.1
Date
Date
On. f 4/ al -0
Internal A,jt for
Purchasing Manager
5115/03
Date
Date
STAFF RECOMMENDATION:
Council adopt budget adjustment and accept the 2003 JAIBG.
Received in Mayor's Office
Divi ead Date
45103
Department Director Date
Finalice & Internal Services Dir.
Chief
inistrative Officer
1/4t -
Date
141)4.5
Date
Mayor
Date
Cross Reference -
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
-`59/S/103
Date
Yes
No
6'
Description
• Staff Review Form - Page 2 •
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Meeting Date June 3, 2003
Reference Comments:
• •
RESOLUTION NO.
A RESOLUTION ACCEPTING A JUVENILE ACCOUNTABILITY
INCENTIVE BLOCK GRANT (JAIBG) TO FUND D.A.R.E AND
D.A.R.E. PLUS PROGRAMMING, GANG RESISTANCE
TRAINING, AND SOFTWARE AND TRAINING TO CONDUCT
THREAT ASSESSMENTS FOR THE SCHOOL POPULATION;
AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT
OF THIRTY-THREE THOUSAND NINE HUNDRED FIFTY-
EIGHT DOLLARS ($33,958.00) TO RECOGNIZE THE GRANT
REVENUE AND APPROPRIATE THE MATCHING FUNDS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby accepts a Juvenile Accountability Incentive Block Grant (JAIBG) to fund
DARE and D.A.R.E. Plus programming, Gang Resistance Training, and
software and training to conduct threat assessments for the school population.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of Thirty -Three Thousand
Nine Hundred Fifty -Eight Dollars ($33,958.00) to recognize the grant-rrer�up;
and appropriate the matching funds.
PASSED and APPROVED this 3rd day of June, 2003.
FAYETTEVILLE
THE CITY OF FAYETTEVIllE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO: Mayor Da Cood
and Members of the City Council
FROM: Rick H t, Chi of Police
DATE: May 13, 2003
SUBJECT: Acceptance of the Juvenile Accountability Incentive Block Grant
Background
The City of Fayetteville has participated in the Juvenile Accountability Block Grant Program
for the past three years. These grants have provided 90% of the funding for the following
Juvenile crime prevention programs; one School Resource Officer in 2000; enhancement of
the Drug Abuse Resistance Education (D.A.R.E.) program by providing training and
supplies; purchase equipment to help prevent underage drinking in 2001 and child
identification equipment and supplies in 2002. This grant allows us to train and equip
officers with items that tend to get cut from budgets when our tax base will only support the
essentials.
Current Status
The Fayetteville Police Department provides D.A.R.E. to both 5th and 7th Grade students.
The current grant application will continue to enhance our D.A.R.E. program by providing
supplies and training for additional officers and enhance our community policing efforts in
preventing underage drinking and drug use. Also, this grant will allow two additional
officers to receive the Gang Resistance Education and Training Instructor Certification
Program to train other members of the Police Department. This grant will provide supplies
to begin an after school program using the D.A.R.E. Plus program for 5th and 6th grade
students. Finally, the grant will provide funds to purchase software and training to enhance
our skills in conducting threat assessments for the school population.
The acceptance of this grant relates to several of the Fayetteville Vision 2020 Guiding
Principals. Financially Sustainable City Government (#4) as this is the fourth year the grant
has funded up to ninety percent of the cost of the programs offered by the police department
to the Fayetteville Schools. Due to the benefits the students gain from the programs
teaching resistance to drug, alcohol and gang related activities, Fayetteville is a safer
community (#10) and more specifically this grant provides a safer environment for our
students and teachers at elementary and middle school locations (#1 1).
Recommendation
It is recommended City Council approve a budget adjustment accepting the JAIBG in the
amount of $30,562 and appropriate the matching funds of $3,396.
May 12, 2003
Arkansas Department of Nman Services
Division of Youth Services
Donaghey Plaza South, 5" Floor
P.O. Box 1437. Slot S-501
Little Rock, Arkansas 72203-1437
Telephone (501) 682-8654 Fax (501) 682-1351 TDD (501) 682-1344
Mayor Dan Coody
City of Fayetteville
113 W. Mountain St.
Fayetteville AR 72701
RECEIVED
MAY 12 2003
CITY OF FAYETTEVILLE
MAYOR'S OFFICE
Dear Mayor Coody:
The enclosed Statement of Subgrant Award packet is the official notification that the City of
Fayetteville has bccn approved for the Juvenile Accountability Block Grant. The subgrant award
is 530,562.00 and covers the period beginning 03-01-03 through 06-30-04.
The award packet includes (1) Statement of Subgrant Award; (2) Request for Funds Form, (3)
Audit Requirements; (4) Monthly Report Forms for the Subgrant Period; and (5) Implementation
Report. Because the.subgrant file must contain a copy of each of these items, please notify this
office immediately if any of these items have been omitted.
Retum the signed original Statement of Subgrant Award -form to the JJDP office within 10 days
from the date of this letter and retain :a copy for your file. Please 'be advised -ill original
documents must be signed in blue ink.
Your subgrant has been assigned the number JF -2222. Please refer to this number on all
correspondence and documents related to the Subgrant.
If you have any questions about your subgrant and the conditions of the subgrant, please contact
Cheryl Motcn, Juvenile Justice Specialist, at (501) 682-1708.
Sincerely,
1cu0. MC
Barbara Marsac
Assistant Director Programs and Compliance
cc. Doyle Herndon, Director
Elbert Grimes, Administrator for Program Development
Enclosures
BM:cm
'The Department of Human Services is in compliance with Titles VI and VII of the Civil Rights Act -
City of Fayetteville, Arkansas
Budget Adjustment Form
•
Budget Year
2003
Department: Police
Division: Police
Program: Patrol
Date Requested
5/14/2003
Adjustment Number
Project or Item Requested:
Recognize the Juvenile Accountability Incentive Block
Grant in the amount of $30,562.00 and appropriate the
matching funds of $3,396.00. These funds will be used
to purchase supplies for D.A.R.E. and D.A.R.E. Plus, as
well as two officers receiving instructor certification in
Gang Resistance Education.
Project or Item Deleted:
None.
Justification of this Increase:
This grant will allow the Department to enhance the
D.A.R.E. programs for the 4th, 5th and 7th grade
students; provide D.A.R.E. Plus which is an after school
or summer program for 5th & 6th grade students; train
the trainer in the course Gang Resistance Education and
purchase software and training to conduct threat
assessments as needed.
Justification of this Decrease:
Account Name
Minor equipment
Crime Prevention Supplies
Software
Travel & Training
Account Name
Crime prevent/invest supp
Federal grants
Increase
1010
1010
1010
1010
Expense (Decrease Revenue)
Account Number
2940 5210 00
2940 5201 00
2940 5209 00
2940 5304 00
Decrease Expense (increase Revenue)
Account Number
1010
2940 5201 00
1010 0001 4309 00
Amount
6,000
5,998
3,500
18,460
Amount
3,396
30,562
Project Number
Project Number
Approval Signatures
Requested By
Date
Department Director
e Ssa?'ces Direc or
-.r•o.rc:&'+-S.tx4e
Date
6/40
Date
Mayor
Date
Date
Type: A
Budget Office Use Only
B C D E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Date
Date
Date
Initial
Initial
Initial
Date Initial
FAYETTEVLE
THE CITY OF FAYETTEVIUS, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Rick Hoyt
Police Department
From: Clarice Buffalohead-Pearman
City Clerk's Division
Date: 6/11/2003
Re: Resolution No. 83-03
Attached hereto is an executed copy of the above resolution passed by the City Council June 3,
2003, accepting the Juvenile Accountability Incentive Block Grant, in the amount of $33,958.00;
and approving a budget adjustment. This resolution will be microfilmed and filed with the city
clerk's office.
If anything else is needed please let the city clerk's office know.
/cbp
Attachment(s)
cc: Nancy Smith, Internal Auditor
Kevin Springer, Budget & Research