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Home My WebLink About79-03 RESOLUTIONRESOLUTION NO. 79-03 A RESOLUTION APPROVING THE TRANSFER OF FORTY-FOUR THOUSAND THREE HUNDRED SIXTY-SIX DOLLARS ($44,366.00) FROM THE SENIOR CENTER PROJECT CONTINGENCY FUND TO THE COUNCIL ON AGING (COA) TO FUND CAPITAL PURCHASES FOR THE NEW FACILITY; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF THIRTY-SEVEN THOUSAND TWO HUNDRED EIGHTEEN DOLLARS ($37,218.00) TO RECOGNIZE REVENUE WHICH HAS ACCRUED SINCE THE LAST BUDGET ADJUSTMENT, ADDING IT TO THE SENIOR CENTER PROJECT CONTINGENCY FUND. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the transfer of Forty -Four Thousand Three Hundred Sixty -Six Dollars ($44,366.00) from the Senior Center Project Contingency Fund to the Council On Aging (COA) to fund capital purchases for the new facility. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of Thirty -Seven Thousand Two Hundred Eighteen Dollars ($37,218.00) to recognize revenue which has accrued since the last budget adjustment, adding it to the Senior Center Project Contingency Fund. PASSED and APPROVED this 3rd day of June, 2003. em. .w.. By: SONDRA SMITH, City Clerk APPROVED: By 'It./ DAN COODY, Mayo, City of Fayetteville, Arkansas Budget Adjustment Form • Budget Year 2003 Department: Sales Tax Capital Improvement Fund Division: Program: Date Requested 6/3/2003 Adjustment Number Project or Item Requested: Additional funding is requested for the Walker Senior Center Complex. Project or Item Deleted: None. Additional delinquent property tax revenue received is proposed for this adjustment. Justification of this Increase: Additional millwork and building improvements have been identified by the Council on Aging. Justification of this Decrease: The additional revenue is from a dedicated tax for the purpose of construction the Walker Park Senior Center. Increase Expense (Decrease Revenue) Account Name Account Number Amount Project Number Building costs 4470 9470 5804 00 37,218 96092 1 Decrease Expense (Increase Revenue) Account Name Account Number Amount Project Number Delinquent property taxes 4470 0947 4100 01 37,218 Approval Signatures Requested By nn Budget Manager I �pa�nt ?irector Fi nc4 d & Inte Date s'1,�a Date Date S -/6-Q3 ces vector Date (r -/ lrijo) Mayor Date H:\BUDGET\BARBARAWUD 003\Senior Center 1 v Budget & Research Use Only Type: A B C D E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Date Initial Date Initial Date Initial Date Initial 5/16/2003 / 11:52 AM NAME OF FILE: CROSS REFERENCE: Item # Date Resolution No. 79-03 Document 1 06/03/03 Res. 79-03 w/budget adjustment 2 05/20/03 staff review form draft resolution memo to mayor/city council 3 06/11/03 memo to Coy Hurd NOTES: ;FAYETTEY&LE THE CITY OF EAYETTEVIELE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Coy Hurd Building Services From: Clarice Buffalohead-Pearman City Clerk's Division Date: 6/11/2003 Re: Resolution 79-03 Attached is an executed copy of the above resolution passed by the City Council, June 3, 2003, approving a transfer from the Senior Center Project contingent fund to the Council on Aging in the amount of $44,366.00, and approving a budget adjustment in the amount of $37,218.00. This resolution will be microfilmed and filed with the city clerk's office. If anything else is needed please let the clerk's office know. /cbp Attachment(s) cc Nancy Smith, Internal Auditor Kevin Springer, Budget 8 Research XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW • STAFF REVIEW FORM For the Fayetteville City Council Meeting of: • June 3, 2003 /e45. 79-03 6/3/Zoo- j FROM: Coy Hurd Name Building Services Division Finance & Internal Services Department ACTION REQUIRED: Approval to transfer funds in the amount of $44,366 to the Council on Aging for capital purchases (i.e. millwork, cabnetry) for the new facility. In addition, approval of a budget adjustment in the amount of $37,218 to recognize the property tax millage collections and increase the project budget. COST TO CITY: $44,366.00 Cost of this request 4470.9470.5804.00 Account Number 96092 Project Number 425,651.00 Category/Project Budget . 381,285.00 Funds Used to Date 44,366.00 Remaining Balance BUDGET REVIEW: X Budgeted Item Budget Manager Date Walker Park Senior Center Program Category / Project Name Other Capital Improvements Program / Project Category Name Sales Tax Capital Fund Name X Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: cc��ngManager 9 City Att ney 07iW6? Date Date 3 rut Ince' lX —aal A,udf�or Date AP Q(/ 511910a Purchasing Manager Date .5 In, toa STAFF RECOMMENDATION: (t xJ /Icb 1.., �K Division Heady Department Director 14ance Fi 6 Internal Services Dir. Chief;•dministrative Officer 4.4111 / ,r Mayor Date LY:/c‘ -(L3 Date 544.-03 Date y 2a 63 Date 4I?t)/03 Date Cross Reference New Item: Yee Previous Ord/Res#: Orig. Contract Date Off c 1.7_751 Office No Orig. Contract Number Description • Staff Review Form - Page 2 Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator • Meeting Date June 3, 2003 Reference Comments: RESOLUTION NO. • A RESOLUTION APPROVING THE TRANSFER OF FORTY-FOUR THOUSAND THREE HUNDRED SIXTY-SIX DOLLARS ($44,366.00) FROM THE SENIOR CENTER PROJECT CONTINGENCY FUND TO THE COUNCIL ON AGING (COA) TO FUND CAPITAL PURCHASES FOR THE NEW FACILITY; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF THIRTY-SEVEN THOUSAND TWO HUNDRED EIGHTEEN DOLLARS ($37,218.00) TO RECOGNIZE REVENUE WHICH HAS ACCRUED SINCE THE LAST BUDGET ADJUSTMENT, ADDING IT TO THE SENIOR CENTER PROJECT CONTINGENCY FUND. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the transfer of Forty -Four Thousand Three Hundred Sixty -Six Dollars ($44,366.00) from the Senior Center Project Contingency Fund to the Council On Aging (COA) to fund capital purchases for the new facility. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of Thirty -Seven Thousand Two Hundred Eighteen Dollars ($37,218.00) to recognize revenue hie accrued since the last budget adjustment, adding it to the Senior oject Contingency Fund. PASSED and APPROVED this 3rd day of June, 2003. FAYETTOILLE THE CRY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Dan Coody and the Fayetteville City Council THRU: Stephen Davis, Finance & Internal Services Director FROM: Coy Hurd, Project Manager DATE. May 15, 2003 SUBJECT: Walker Park Senior Project Background In 2000, the Fayetteville City Council authorized 2 -mils for real property and 2 -mils for personal property for one-year of property tax millage assessment to provide a portion of the funding needed to construct the Walker Park Senior Center. Discussion The property tax millage assessment was included in the property tax statements issued during 2001. The projected revenue for the millagc assessment during 2000 was approximately $1.0 million. The actual property tax collections through April 2003 are $1,153,318. The project budget has been adjusted two times to recognize additional property tax revenue. This adjustment recognizes an additional $37,318 in property tax revenue for the project. Please see the table following the Recommendation section of this memo for more information concerning the receipt of the millage revenue. Additionally, certain construction related items were postponed pending identification of additional project funding. These items include installation of needed millwork, cabinetry, and other building construction needs. The millwork is needed for the operation of the facility, but was postponed at the time of bidding so that the scope of work would fit into the tight budget. It now appears that we can safely use the funds for these matters. This money, which was raised from property taxes, was mandated to be used towards the capital construction of the Senior Center Project. Recommendation • It is Staff's recommendation that $44,366 be transferred to the Council on Aging for the purpose of millwork and cabinetry and other building construction needs and that an additional $37,218 is added to the project budget. Approval of these two items will assist in completion and use of the facility for its intended purpose by the Council on Aging. The Walker Park Senior Center addresses Guiding Principle Number 2 — Well Maintained City Infrastructure and Facilities, Guiding Principle Number 5 — Revitalized South Fayetteville and Guiding Principle Number 12 — A Fun City to Live. Please note the following figures: 2001 Collections 2002 Collections 2003 Collections Total Collections $,I,061,150 89,591 2,577 $1,153,318 Original Budget $1,000,000 Approved Project Budget Increase 62,000 Budget Adj. #02-040 54,100 Project Budget $1,116,100 If the transfer and budget adjustment are approved, $37,218 will remain in the project. I recommend that this amount should remain in the project until the time when the present contract with Harrison Davis is closed.