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HomeMy WebLinkAbout74-03 RESOLUTIONRESOLUTION NO. 74-03 A RESOLUTION APPROVING A CONTRACT WITH CARTER BURGESS ARCHITECTS/ENGINEERS, INC. IN THE AMOUNT OF FORTY-TWO THOUSAND FIVE HUNDRED THIRTY-SIX DOLLARS ($42,536.00) FOR DESIGN AND ENGINEERING SERVICES ASSOCIATED WITH THE LAKE FAYETTEVILLE SPILLWAY PEDESTRIAN BRIDGE PROJECT; AND APPROVING A TEN PERCENT (10%) PROJECT CONTINGENCY . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with Carter Burgess Architects/Engineers, Inc. in the amount of Forty -Two Thousand Five Hundred Thirty -Six Dollars ($42,536.00) for design and engineering services associated with the Lake Fayetteville Spillway Pedestrian Bridge Project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a ten percent (10%) project contingency. PASSED and APPROVED this 20th day of May, 2003. YE� F By: )Ondn-a, ntuJ i SONDRA SMITH, City Clerk • APPROVED: By • • • CITY OF FAYETTEVILLE CONTRACT FOR SERVICES This Contract is entered into on this r.% ay of 2003, between the City of Fayetteville, a municipal corporation, and Carter & Burgess nc. In consideration of the mutual covenants contained herein, and other good and valuable consideration, the City of Fayetteville and Carter & Burgess, Inc. agree as follows: I. All of the provisions of Attachment -A are hereby incorporated by reference as if set forth word for word herein. 2. Carter & Burgess, Inc. agrees and understands that it shall make available all records for review by the City of Fayetteville and its auditors as reasonably requested. Carter & Burgess, Inc. agrees and understands that it shall submit, upon request, to the City of Fayetteville, any and all documents demonstrating compliance with applicable federal, state, and local rules and regulations. The City of Fayetteville's failure to request supporting documentation, however, shall not excuse any failure on the Carter & Burgess, Inc.'s part to have used the standard of care in its profession to comply with the applicable federal, state, and local rules and regulations. Carter & Burgess, Inc. agrees and understands that all contracts for services, and other procurement for materials, services, or construction shall be carried out in compliance with applicable federal, state, and local rules and regulations. 3. Carter & Burgess, Inc. shall hold harmless, and indemnify the City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of negligent performance or nonperformance of the services or subject matter called for in this contract, provided that nothing herein shall be construed to alter, limit or otherwise compromise that immunity afforded the City of Fayetteville under the Constitution and Statutes of the State of Arkansas. 4. Carter & Burgess, Inc. agrees and understands that any changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 5. Nothing in this agreement shall be construed to give any rights or benefits to any party other than Carter & Burgess, Inc. and the City of Fayetteville. 6. Carter & Burgess, Inc. agrees and understands that City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, Carter & Burgess, Inc. will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-I01 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. This agreement shall be interpreted according to and enforced under the laws of the State of • • Arkansas. 8. The parties agree and understand that this contract is exclusive of any and all previous contracts which may exist, and that it in no way alters, amends or abridges any rights, obligations or duties of the parties contained in such contracts. 9. It is agreed that the failure of any party to invoke any of the available remedies under this agreement or under law in the event of one or more breaches or defaults by any party under the agreement shall not be construed as a waiver of such provisions and conditions and shall not prevent the parties from invoking such remedies in the event of any future breach or default. 10. Each paragraph of this agreement is severable from all other paragraphs. In the event any court of competent jurisdiction determines that any paragraph or subparagraph is invalid or unenforceable for any reason, all remaining paragraphs and subparagraphs shall remain in full force and effect. This contract constitutes the entire understanding of the parties and no modification or variation of the terms of this contract shall be valid unless made in writing and signed by the duly authorized agents of the City of Fayetteville and Carter & Burgess, Inc. 12. Each of the undersigned warrants that he or she has the full right, power and authority to execute this contract on behalf of the party indicated for the purposes herein contained. IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above. ATTEST: By: a-+ MA) SONDRA SMITH, City Clerk AYE /1%. CITY OF By: YETTE LE D "GOODY, Mayor CAR �' & BURGESS, INC. 2 MES ARBUCKLE, Vice President • • Attachment - A Lake Fayetteville Spillway Bridge Fayetteville, Arkansas PROVISIONS 1. Authorization to Proceed Signing this Agreement shall be construed as authorization by the City of Fayetteville ("CLIENT') for CARTER & BURGESS, Inc. ("C&B") to proceed with the Services. 2. Compensation The CLIENT shall compensate C&B for services provided under this agreement on a basis of Labor Costs multiplied by a multiplier of 2.945, plus reimbursement of Direct Expenses not to exceed 542,600.00. 3. Labor Costs Labor Costs shall be the amount calculated by the number of hours actually worked by each of C&B's employees on CLIENT's Project, multiplied by an amount charged for each such employee's work, which is calculated by dividing each such employee's annualized, non -overtime compensation (whether salary or paid to such employee at an hourly rate, as the case may be) divided by 2,080 hours per year 4. Direct Expenses C&B's Direct Expenses shall be those costs incurred on or directly for the CLIENT's Project, including but not limited to necessary transportation costs including mileage at C&B's current rate when its automobiles are used, meals and lodging, laboratory tests and analyses, computer services, word processing services, telephone, printing and binding charges. Reimbursement for these EXPENSES shall be on the basis of actual charges when fumished by commercial sources and on the basis of usual commercial charges when fumished by C&B 5. Outside Services When technical or professional services are furnished by an outside source, when approved by CLIENT, an additional amount shall be added to the cost of these services for C&B's administrative costs. 6. Cost Estimates Any cost estimates provided by C&B will be on a basis of experience and judgment. Since C&B has no control over market conditions or bidding procedures, C&B does not warrant that bids or ultimate construction costs will not vary from these cost estimates. 7. Professional Standards C&B shall be responsible, to the level of competency presently maintained by other practicing professionals in the same type of work in CLIENTs community, for the professional and technical soundness accuracy, and adequacy of all design, drawings, specifications, and other work and materials fumished under this Agreement. C&B makes no warranty, expressed or implied. 8. Additional Services Services in addition to those specified in Scope of Services will be provided by C&B if authorized in writing according to Section 4 of the CONTRACT FOR SERVICES. Additional services will be paid for by CLIENT according to the following Hourly Rate Schedule: Staff Classification Or Duties Billing Rate Project Manager $130.00 per hr Design Engineer $80.00 per hr Tech/ CADD $55.00 per hr Clerical $45.00 per hr Carter & Burgess - Attachment 'A' Lake Fayetteville Spillway Bridge Staff Classification Or DutiesBilling Rate Senior Engineer $115.00 per hr Senior Tech/ Designer $80.00 per hr Survey Crew $90.00 per hr Revised 5-2-03 • 9. Sales Tax Applicable sales tax is not included in the above -proposed fee. Sales tax at an applicable rate will be indicated on invoice statements. 10. Limitation of Liability C&B's liability to the CLIENT for any cause or combination of causes is in the aggregate, limited to an amount no greater than the fee earned under this Agreement. 11. Dispute Resolution All disputes arising out of this Agreement shall be mediated by the parties within a reasonable time after the first request for mediation, prior to either party filing a suit in a court of law, provided, however, that neither party shall be obligated to mediate prior to requesting injunctive relief. 12. Payment to Carter & Burgess, Inc. / Interest on Past -due Amounts Monthly invoices will be issued by C&B for all Services performed under the terms of this agreement. Invoices are due and payable on receipt. CLIENT agrees to pay interest at the rate of.1 Ys% per month on all past -due amounts, unless not permitted by law. Any interest charged or collected in excess of the highest legal rate will be applied to the principal amount owing to C&B, and if such interest exceeds the principal balance of CLIENTs indebtedness to C&B, will be returned to CLIENT. It is the intent of C&B and CLIENT to abide by all applicable laws regulating the maximum amount of interest that may be charged. To the greatest extent allowed by applicable law, CLIENT and C&B agree that in the event CLIENT and C&B enter into any compromise or settlement calling for the payment of past due principal and accrued and unpaid interest on any past -due invoice, C&B may charge and CLIENT agrees to pay interest on such combined past due principal and accrued and unpaid interest amount (the "New Principal Balance") at the rate of 11/2% per month or at the highest rate allowed by law, subject, as provided herein, to C&B's agreement to credit excess interest or return same to CLIENT after the New Principal Balance is paid. 13. Termination for Non-payment of Fees C&B may terminate this contract by giving written notice if any C&B invoice remains unpaid for more than 60 days. C&B's right to terminate this contract shall not be waived by C&B's continued performance during any period of investigation by C&B to determine the reasons for CLIENTS nonpayment. 14. Termination Either CLIENT or C&B may terminate this Agreement by giving 30 days' written notice to the other party. In such event CLIENT shall forthwith pay C&B in full for all work previously authorized and performed prior to effective date of termination. If no notice of termination is given, relationships and obligations created by this Agreement shall be terminated upon completion of all applicable requirements of this Agreement. 15. Legal Expenses In the event legal action is brought by C&B to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions hereby created, CLIENT shall pay C&B reasonable amounts for fees, costs and expenses as may be set by the court. 16. Assignment to Related Entity Notwithstanding anything in this Agreement to the contrary, in the event C&B is not qualified and licensed in the relevant jurisdiction to provide any services required hereunder, C&B may, without the consent of any other party assign all or any part of its obligation to provide such services to an entity related to C&B which is qualified and licensed to provide such services in the jurisdiction involved and which is contractually bound to C&B to provide such services. Carter & Burgess - Attachment `A' Revised 5-2-03 Lake Fayetteville Spillway Bridge • • PROJECT ASSUMPTIONS The cost, fees, and scope of services for this proposal has been prepared using the following assumptions: • The total budget at this time is 300,000.00 Dollars for design and construction. • The superstructure will be supplied by a pre-engineered pedestrian bridge manufacturer. • The bridge may be multi -span, 200 to 300 feet in length, requiring no more than one design for the abutments and one for the intermediate bents. • Bridge will be 10 to 12 feet wide. • All trail design will be performed by the owner, including horizontal and vertical geometry. • The project will require only six meetings. • No substantial changes will be made to the bridge by the owner after the 35 percent review. • The owner will perform the bidding process and construction observation. INFORMATION TO BE SUPPLIED BY THE CITY OF FAYETTEVILLE The City of Fayetteville will arrange for the exchange of Information and engineering data between other consultants who have prepared plans within the project locale and the Carter & Burgess Design team. The following specific items will be supplied by the City to the Design Team. • Existing Utility Information - The City will provide as -built plans for all existing utilities located within the limits of design or construction for the project, including electrical, water, sanitary sewer, and storm drainage facilities. • Inspection Reports - The City will provide inspection reports performed on the dam and weir for the last three years. • Dam and Spillway Plans - The City will provide all available plans and reports for the construction of the dam spillway, and weir. SCOPE OF SERVICES The Basic Services proposed for this project include bridge design, development of plans, specifications and cost estimates, review of bids, shop drawing review and participation in the final inspection for a bridge over the spillway on Lake Fayetteville in Fayetteville, Arkansas. The Basic Services are further defined as follows: 1. Meetings • Kick -Off Meeting - set parameters and define goals and objectives for the design of the bridge • Site visit - discuss bridge altematives and select preferred bridge type and location • Three (3) Construction Site Visits - as directed by the City to observe construction and give recommendations • Final Inspection - walk through project with the City after construction is complete 2. Alternative Bridge and Alignment Study • Work with the City through the development of alternate bridge types at select locations to determine the preferred alternative. • Carter and Burgess will develop three (3) to five (5) altematives that meet the parameters, goals, and objective of the project as set forth in the design meeting. • Altematives will be developed to a schematic level with deliverables to include a profile sketch of the bridge, plan view showing a possible trail alignment and projected toes of slope, and an estimated cost of the bridge based on available information. 3. Site Survey • Topographic surveys will be conducted within the limits of construction of bridge for the preferred alternative. Carter & Burgess - Attachment 'A" Revised 5-2-03 Lake Fayetteville Spillway Bridge • • 4. Geotechnical Investigation • Geotechnical investigations will be performed by Grubbs, Hoskyn, Barton & Wyatt, Inc. 5. Bridge Design • The selected bridge alternative will be designed and plans developed in accordance with AASHTO Standard Specifications for Highway Bridges and Guide Specifications for Design of Pedestrian Bridges. 6. Construction Documents • Provide plans, specifications, and cost estimate for the construction of a single bridge over the spillway. 7. Bidding • Review bids for the bridge construction and make an award recommendation. 8. Construction Observation • Review of contractor shop drawings submittals required by construction documents. • Visit the project site with the City during the final inspection. CORRESPONDANCE 1. The City of Fayetteville's representative shall be Steve Hatfield, until written notice is provided to Carter and Burgess designating a new representative. 2. The Carter and Burgess representative shall be Mark Asher, P.E., until written notice is provided to the City of Fayetteville designating a new representative. REIMBURSABLE EXPENSES 1. Out of pocket expenses related to mileage, meals with travel, courier expenses, printing, postage and graphic reproduction shall be reimbursed at cost as set forth in the cost justification. 2. Cost of Geotechnical Engineering services provided by Grubbs, Hoskyn, Barton and Wyatt, Inc. shall be reimbursed at cost as set forth in the cost justification. 3. Cost of permits or filing fees required by regulatory agencies or departments obtained for the City of Fayetteville shall be paid by the City of Fayetteville. ADDITIONAL SERVICES Additional services shall consist of, but not be limited to, the following items: • Client generated changes to design once work is in progress, will be billed at hourly rates per proposals approved by the City of Fayetteville, until the work is at the same level of completion as it was prior to the change. • Design of elements outside the limits of the project scope. • Additional meetings at the request of the City. • The City of Fayetteville shall approve all changes to the contract and authorize all additional services. EXCLUDED SERVICES The following services are specifically excluded from this proposal, but may be added at the Client's request: • Hydraulic and Scour Analysis. • Design and construction documents for trail approaches to the bridge. • Receipt of bids and award of contract. • Daily construction inspection or observation. • Review of contractor submittals not required by construction documents. Carter F. Burgess - Attachment W Revised 5-2-03 Lake Fayetteville Spillway Bridge NAME OF FILE: Resolution No. 74-03 w/Contract for Services CROSS REFERENCE: Date Document 1 05/05/03 Res. 74-03 2 05/08/03 staff review form draft resolution memo to mayor/city council copy of draft contract copy of Attachment A copy of cost justification 3 05/28/03 memo to Connie Edmonston NOTES: • STAFF REVIEW PSR MICROF?•MEI) FR 40 FORM - FINANCIAL OBLIGATION CSO N attria "it55 /4d 9/ Parks c Pla, te-5 . 711-1)3 AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW X CONTRACT AMENDMENT For the Fayetteville City Council Meeting of: NA FROM: Steve Hatfield Name Parks & Recreation Operations Division Department ACTION REQUIRED: Contract Amendment #1 (see attached) to Carter Burgess, Inc. in the amount of not to exceed $4,260 to perform a simplified hydraulic analysis with HEC -RAS using readily available survey information at the selected bridge location. The additional study was requested by Mike Rozelle, P.E. staff Engineer. This project has a project contingency of $4,260. COST TO CITY: $4,260.00 $ 589,005.91 Lake Fayetteville Improvements Cost of this request Category/Project Budget 2250.9255.5315.00 $ Program Category / Project Name 44,017.42 Parks Development Capital Account Number Funds Used to Date 02043.1 $ Program / Project Category Name 544,988.49 Parks Development Project Number Remaining Balance Fund Name BUDGET REVIEW: Budget Manager x Budgeted Item 7- 30-OY Date Budget Adjustment Attached COIT CT/GRANT/LEASE REVIEW: 2 ya Acco nting Manager :07/2444_ Date City Atto ney Date nternal 6Q:difor Date Purchasing Manager 'Date &ionHea PP RHCQ/� d " — Date Departm2nt Director Finance & Internal Services Dir. Ada/ AfulAdstallie C ief1'.ministrative Officer /1A roti yor 1 Date Date Dat Date Received Cross in Mayor's Office Reference: Previous Ord/Res#: Orig. Contract Date: 2a Date/ Orig. Contract Number: q05 Description Comments: Budget Manager Staff Review Form - Page 2 Meeting Date NA Reference Comments: Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator • CITY OF FAYETTEVILLE CONTRACT AMENDMENT Date August 4, 2004 • WHEREAS, the City of Fayetteville and carter and Burgess, Inc. entered into an Agreement for Engineering Services on May 20, 2003; and, WHEREAS, representatives of the City of Fayetteville requested work in addition to that defined in the Agreement. NOW THEREFORE, the following modifications will be made to the Agreement to include the additional work requested: MODIFICATIONS: I) Attachment -A, PROVISIONS, 2. Compensation, change as follows: The not to exceed" is increased from $42,600.00 to $46,860.00. 2) Attachment -A, SCOPE OF SERVICES, 5. Bridge Design, add the following: • Perform a simplified hydraulic analysis with HEC -RAS using readily available survey information at the selected bridge location and flows provided by the City of Fayetteville. The analysis will compare water surface elevations before and after bridge construction by modeling the bridge piers as obstructions. A letter to the City of Fayetteville will be submitted discussing the findings and potential impacts. 3) Attachment -A, EXCLUDED SERVICES, change as following: Delete "Hydraulic and" from Hydraulic and Scour analysis. COST JUSTIFICATION: Attachment -A, PROVISIONS, 8. Additional Services Project Manager Design Engineer Senior Technician Expenses Total Cost 5 hours 40 hours 5 hours $130.00 per hour $80.00 per hour $80.00 per hour $650.00 $3,200.00 $400.00 $10.00 $4,260.00 IN WITNESS WHEREOF the parties execute this Contract Amendment, to be effective upon the date set out above. CITY OF FAYETTEVILLE CARTE BY: Dan Coody, Mayor & BURGESS, INC. Arbuckle, Vice President • • CITY OF FAYETTEVILLE CONTRACT AMENDMENT Date August 4, 2004 WHEREAS, the City of Fayetteville and carter and Burgess, Inc. entered into an Agreement for Engineering Services on May 20, 2003; and, WHEREAS, representatives of the City of Fayetteville requested work in addition to that defined in the Agreement. NOW THEREFORE, the following modifications will be made to the Agreement to include the additional work requested: MODIFICATIONS: I) Attachment -A, PROVISIONS, 2. Compensation, change as follows: The "not to exceed" is increased from $42,600.00 to $46,860.00. 2) Attachment -A, SCOPE OF SERVICES, 5. Bridge Design, add the following: • Perform a simplified hydraulic analysis with HEC -RAS using readily available survey information at the selected bridge location and Flows provided by the City of Fayetteville. The analysis will compare water surface elevations before and after bridge construction by modeling the bridge piers as obstructions. A letter to the City of Fayetteville will be submitted discussing the findings and potential impacts. 3) Attachment -A, EXCLUDED SERVICES, change as following: Delete "Hydraulic and" from Hydraulic and Scour analysis. COST JUSTIFICATION: Attachment -A, PROVISIONS, 8. Additional Services Project Manager Design Engineer Senior Technician Expenses Total Cost 5 hours 40 hours 5 hours 5130.00 per hour $80.00 per hour $80.00 per hour 5650.00 $3,200.(X) $400.00 $10.00 $4,260.00 IN WITNESS WHEREOF, the parties execute this Contract Amendment, to be effective upon the date set out above. CITY OF FAYETTEVILLE CARTER & BURGESS, INC. BY: BY: Dan Coody, Mayor James Arbuckle, Vice President RESOLUTION NO. 74-03 A RESOLUTION APPROVING A CONTRACT WITH CARTER BURGESS ARCHITECTS/ENGINEERS, INC IN THE AMOUNT OF FORTY-TWO THOUSAND FIVE HUNDRED THIRTY-SIX DOLLARS ($42536.00) FOR DESIGN AND ENGINEERING SERVICES ASSOCIATED WITH THE LAKE FAYEITEVILLE SPILLWAY PEDESTRIAN BRIDGE PROJECT; AND APPROVING A TEN PERCENT (10%) PROJECT CONTINGENCY . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with Carter Burgess Architects/Engineers, Inc. in the amount of Forty -Two Thousand Five Hundred Thirty -Six Dollars ($42536.00) for design and engineering services associated with the Lake Fayetteville Spillwa Pedestrian Bridge Project. Section 2. That the City Council of the City of Fayetteville, Arkan4 hereby approves a ten percent (10%) project contingency. O V PASSED and APPROVED this 20th day of May, 2003. APPROVED: By • • • • CITY OF FAYETTEVILLE CONTRACT FOR SERVICES This Contract is entered into on this 3"Sday of ■ ka ir 2003, between the City of Fayetteville, a municipal corporation, and Carter & Burgesd, Inc. In consideration of the mutual covenants contained herein, and other good and valuable consideration, the City of Fayetteville and Carter & Burgess, Inc. agree as follows: All of the provisions of Attachment -A are hereby incorporated by reference as if set forth word for word herein. Carter & Burgess, Inc. agrees and understands that it shall make available all records for review by the City of Fayetteville and its auditors as reasonably requested. Carter & Burgess, Inc. agrees and understands that it shall submit, upon request, to the City of Fayetteville, any and all documents demonstrating compliance with applicable federal, state, and local rules and regulations. The City of Fayetteville's failure to request supporting documentation, however, shall not excuse any failure on the Carter & Burgess, Inc.'s part to have used the standard of care in its profession to comply with the applicable federal, state, and local rules and regulations. Carter & Burgess, Inc. agrees and understands that all contracts for services, and other procurement for materials, services, or construction shall be carried out in compliance with applicable federal, state, and local rules and regulations. 3. Carter & Burgess, Inc. shall hold harmless, and indemnify the City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of negligent performance or nonperformance of the services or subject matter called for in this contra t, provided that nothing herein shall be construed to alter, limit or otherwise comprom a ui : t immunity afforded the City of Fayetteville under the Constitution and Statutes of the x . to of Arkansas. 4. Carter & Burgess, Inc. agrees and understands that any changestftcations, or amendments in scope, price or fees to this contract shall not be alio t;d without a prior formal contract amendment approved by the Mayor and the City Counc !+jt. advance of the change in scope, cost or fees. Nothing in this agreement shall be construed to give any rights or benefits to any party other than Carter & Burgess, Inc. and the City of Fayetteville. 6. Carter & Burgess, Inc. agrees and understands that City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, Carter & Burgess, Inc. will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. 7. This agreement shall be interpreted according to and enforced under the laws of the State of • . Arkansas. 8. The parties agree and understand that this contract is exclusive of any and all previous contracts which may exist, and that it in no way alters, amends or abridges any rights, obligations or duties of the parties contained in such contracts. It is agreed that the failure of any party to invoke any of the available remedies under this agreement or under law in the event of one or more breaches or defaults by any party under the agreement shall not be construed as a waiver of such provisions and conditions and shall not prevent the parties from invoking such remedies in the event of any future breach or default. 10. Each paragraph of this agreement is severable from all other paragraphs. in the event any court of competent jurisdiction determines that any paragraph or subparagraph is invalid or unenforceable for any reason, all remaining paragraphs and subparagraphs shall remain in full force and effect. 11. This contract constitutes the entire understanding of the parties and no modification or variation of the terms of this contract shall be valid unless made in writing and signed by the duly authorized agents of the City of Fayetteville and Carter & Burgess, Inc. 12. Each of the undersigned warrants that he or she has the full right, power and authority to execute this contract on behalf of the party indicated for the purposes herein contained. IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above. CITY OFfIYEITE%{ILLE By: /(ijttiit DAN COODY, Mayor ATTEST: By: ,9aAdt SONDRA SMITH, City Clerk jr CART & BURGESS, INC. p ► 412 �%. ir/ MES ARBUCKLE, Vice President 2 • • Attachment - A Lake Fayetteville Spillway Bridge Fayetteville, Arkansas PROVISIONS 1. Authorization to Proceed Signing this Agreement shall be construed as authorization by the City of Fayetteville ("CLIENT") for CARTER & BURGESS, Inc. ("C&B") to proceed with the Services. 2. Compensation The CLIENT shall compensate C&B for services provided under this agreement on a basis of Labor Costs multiplied by a multiplier of 2.945, plus reimbursement of Direct Expenses not to exceed $42,600.00. 3. Labor Costs Labor Costs shall be the amount calculated by the number of hours actually worked by each of C&B's employees on CLIENTs Project, multiplied by an amount charged for each such employee's work, which is calculated by dividing each such employee's annualized, non -overtime compensation (whether salary or paid to such employee at an hourly rate, as the case may be) divided by 2,080 hours per year 4. Direct Expenses C&B's Direct Expenses shall be those costs incurred on or directly for the CLIENTS Project, Including but not limited to necessary transportation costs including mileage at C&B's current rate when its automobiles are used, meals and lodging, laboratory tests and analyses, computer services, word processing services, telephone, printing and binding charges. Reimbursement for these EXPENSES shall be on the basis of actual charges when furnished by commercial sources and on the basis of usual commercial charges when furnished by C&B 5. Outside Services When technical or professional services are furnished by an outside source, when approved by CLIENT, an additional amount shall be added to the cost of these services for C&B's administrative costs. 6. Cost Estimates Any cost estimates provided by C&B will be on a basis of experience and judgment. Since C&B has no control over market conditions or bidding procedures, C&B does not warrant that bids or ultimate construction costs will not vary from these cost estimates. 7. Professional Standards C&B shall be responsible, to the level of competency presently maintained by other practicing professionals in the same type of work in CLIENTs community, for the professional and technical soundness, accuracy, and adequacy of all design, drawings, specifications, and other work and materials furnished undor this Agreement. C&B makes no warranty, expressed or implied. 8. Additional Services Services in addition to those specified in Scope of Services will be provided by C&B if authorized in writing according to Section 4 of the CONTRACT FOR SERVICES. Additional services will be paid for by CLIENT according to the following Hourly Rate Schedule: Staff Classification Or Duties Billing Rate Project Manager $130.00 per hr Design Engineer $80.00 per hr Tech/ CADD $55.00 per hr Clerical $45.00 per hr Carter & Burgess - Attachment'K Lake Fayetteville Spillway Bridge Staff Classification Or DutiesBilling Rate Senior Engineer $115.00 per hr Senior Tech/ Designer $80.00 per hr Survey Crew $90.00 per hr Revised 5-2-03 • 91. Sales Tax Applicable sales tax is not included in the above -proposed fee. Sales tax at an applicable rate will be indicated on invoice statements. 10. Limitation of Liability C&B's liability to the CLIENT for any cause or combination of causes is in the aggregate, limited to an amount no greater than the fee earned under this Agreement. 11. Dispute Resolution All disputes arising out of this Agreement shall be mediated by the parties within a reasonable time after the first request for mediation, prior to either party filing a suit in a court of law, provided,: however, that neither party shall be obligated to mediate prior to requesting injunctive relief. 12. Payment to Carter & Burgess, Inc. / Interest on Past -due Amounts Monthly invoices will be issued by C&B for all Services performed under the terms of this agreement. . Invoices are due and payable on receipt. CLIENT agrees to pay interest at the rate of 11/2% per month on all past -due amounts, unless not permitted by law. Any interest charged or collected in excess of the highest legal rate will be applied to the principal amount owing to C&B, and if such Interest exceeds the principal balance of CLIENTS Indebtedness to C&B, will be retumed to CLIENT. It is the' intent of C&B and CLIENT to abide by all applicable laws regulating the maximum amount of Interest that may be charged. To the greatest extent allowed by applicable law, CLIENT and C&B agree that in the event CLIENT and C&B enter Into any compromise or settlement calling for the payment of past due principal and accrued and unpaid interest on any past -due invoice, C&B may charge and CLIENT agrees to pay Interest on such combined past due principal and accrued and unpaid interest amount (the "New Principal Balance") at the rate of 11/2% per month or at the highest rate allowed by law, subject, as provided herein, to C&B's agreement to credit excess Interest or retum same to CUENT after the New Principal Balance Is paid. 13. Termination for Non-payment of Fees C&B may terminate this contract by giving written notice if any C&B invoice remains unpaid for more than 60 days. C&B's right to terminate this contract shall not be waived by C&B's continued performance during any period of investigation by C&B to determine the reasons for CLIENTS nonpayment. 14. Termination Either CLIENT or C&B may terminate this Agreement by giving 30 days' written notice to the other party. In such event CLIENT shall forthwith pay C&B in full for all work previously authorized and performed prior to effective date of termination. If no notice of termination is given, relationships and obligations created by this Agreement shall be terminated upon completion of all applicable requirements of this Agreement. 15. Legal Expenses In the event legal action is brought by C&B to enforce any of the obligations hereunder or arising out of any dispute conceming the terms and conditions hereby created, CLIENT shall pay C&B reasonable amounts for fees, costs and expenses as may be set by the court. 16. Assignment to Related Entity Notwithstanding anything in this Agreement to the contrary, in the event C&B is not qualified and licensed in the relevant jurisdiction to provide any services required hereunder, C&B may, without the consent of any other party assign all or any part of its obligation to provide such services to an entity related to C&B which is qualified and licensed to provide such services in the jurisdiction involved and which Is contractually bound to C&B to provide such services. Carter & Burgess - Attachment °A* Revised 5-2-03 Lake Fayetteville Spillway Bridge • PROJECT ASSUMPTIONS The cast, fees, and scope of services for this proposal has been prepared using the following assumptions: • The total budget at this time is 300,000.00 Dollars for design and construction. • The superstructure will be supplied by a pre-engineered pedestrian bridge manufacturer. • The bridge may be multi -span, 200 to 300 feet in length, requiring no more than one design for the abutments and one for the intermediate bents. • Bridge will be 10 to 12 feet wide. • All trail design will be performed by the owner, including horizontal and vertical geometry. • The project will require only six meetings. • No substantial changes will be made to the bridge by the owner after the 35 percent review. • The owner will perform the bidding process and construction observation. INFORMATION TO BE SUPPLIED BY THE CITY OF FAYETTEVILLE The City of Fayetteville will arrange for the exchange of information and engineering data between other consultants who have prepared plans within the project locale and the Carter & Burgess Design team The following specific items will be supplied by the City to the Design Team: • Existing Utility Information - The City will provide as -built plans for all existing utilities located within the limits of design or construction for the project, including electrical, water, sanitary sewer, and storm drainage facilities. Inspection Reports — The City will provide inspection reports performed on the dam and weir for the last three years • Dam and Spillway Plans — The City will provide all available plans and reports for the construction of the dam, spillway, and weir. SCOPE OF SERVICES The Basic Services proposed for this project include bridge design, development of plans, specifications and cost estimates, review of bids, shop drawing review and participation in the final inspection for a bridge over the spillway on Lake Fayetteville in Fayetteville, Arkansas. The Basic Services are further defined as follows: 1. Meetings • Kick -Off Meeting — set parameters and define goals and objectives for the design of the bridge • Site visit — discuss bridge altematives and select preferred bridge type and location • Three (3) Construction Site Visits — as directed by the City to observe construction and give recommendations • Final Inspection — walk through project with the City after construction is complete 2. Alternative Bridge and Alignment Study • Work with the City through the development of altemate bridge types at select locations to determine the preferred altemative • Carter and Burgess will develop three (3) to five (5) altematives that meet the parameters, goals, and objective of the project as set forth in the design meeting. • Alternatives will be developed to a schematic level with deliverables to include a profile sketch of the bridge, plan view showing a possible trail alignment and projected toes of slope, and an estimated cost of the bridge based on available information. 3. Site Survey • Topographic surveys will be conducted within the limits of construction of bridge for the preferred alternative. Carter & Burgess - Attachment' A- Revised 5-2-03 Lake Fayetteville Spillway Bridge • • 4: Geotechnical investigation • Geotechnical investigations will be performed by Grubbs, Hoskyn, Barton & Wyatt (nc. 5. Bridge Design • The selected bridge alternative will be designed and plans developed in accordance with AASHTO Standard Specifications for Highway Bridges and Guide Specifications for Design of Pedestrian Bridges. 6. Construction Documents • Provide plans, specifications, and cost estimate for the construction of a single bridge over the spillway. 7. Bidding • Review bids for the bridge construction and make an award recommendation. 8. Construction Observation • Review of contractor shop drawings submittals required by construction documents • Visit the project site with the City during the final inspection. CORRESPONDANCE 1. The City of Fayetteville's representative shall be Steve Hatfield, until written notice is provided to Carter and Burgess designating a new representative. 2. The Carter and Burgess representative shall be Mark Asher, P.E., until written notice Is provided to the City of Fayetteville designating a new representative. REIMBURSABLE EXPENSES 1. Out of pocket expenses related to mileage, meals with travel, courier expenses, printing, postage and graphic reproduction shall be reimbursed at cost as set forth in the cost justification. 2. Cost of Geotechnical Engineering services provided by Grubbs, Hoskyn, Barton and Wyatt, Inc. shall be reimbursed at cost as set forth in the cost justification. 3. Cost of permits or filing fees required by regulatory agencies or departments obtained for the City of Fayetteville shall be paid by the City of Fayetteville. ADDITIONAL SERVICES Additional services shall consist of, but not be limited to, the following items: • Client generated changes to design once work is in progress, will be billed at hourly rates per proposals approved by the City of Fayetteville, until the work is at the same level of completion as it was prior to the change. • Design of elements outside the limits of the project scope. • Additional meetings at the request of the City. • The City of Fayetteville shall approve all changes to the contract and authorize all additional services. EXCLUDED SERVICES The following services are specifically excluded from this proposal, but may be added at the Client's request: • Hydraulic and Scour Analysis • Design and construction documents for trail approaches to the bridge. • Receipt of bids and award of contract. • Daily construction inspection or observation. • Review of contractor submittals not required by construction documents. Carter & Burgess - Attachment 'A' Revised 5-2-03 Lake Fayetteville Spillway Bridge • • COST JUSTIFICATION Lake Fayetteville Spillway Bndge Fayetteville Arkansas • CarternBurgess 1. Direct Labor Rate/Hour Manhours Cost Subtotals Principal - 350.00 000 $0.00 Protect Monger $41.35 96 00 $3.969.60 Senior Engineer $36.22 94.00 $3.401.68 Design Engineer 320.19 80.00 $1.615.20 Senior Tech/Designer $26.00 36.00 3936.00 Tech/CADD 316.75 130.00 32177.50 Survey Crew $30.00 20.00 $600.00 Secretory 313.00 16.00 $208.00 47200 312910.98 $12,910.98 2. Burden Rate Base Cost General Office Overhead 162.97 % $12910.98 - $21,041.02 *21.041.02 $21,041.02 3. Direct Costs Computer/CADD 0.00 Hrs0 $11.00/Hr= 30.00 Plots 30.00 Shts 0 $2.00 /Sht = 560.00 Draft Plots 60 00 Shts 0 $1.00 /Sht = $60.00 Photocopies 20000Shts 0 $0.08/Sht= - 516.00 Telephone/FAX Charges 0.00 min 0 30.09 /min = $0.00 Express Defrveries 4.00 0 $23.00 /Eo = $80.00 Courier Deliveries 4.00 0 320.00 /Ea = 580.00 Auto Waage 2400.00 mi 0 30.36 /mi = 3864.00 At Trove! 000 RT 0 $200.00 /RT = $0.00 Per Diem $80.00 /Doy - $0.00 Other $1,160.00 $1,160.00 4. Subcontracts 1. Geotechnical Engineer - Grubbs. Hoskyn Boston & Wyatt $3.350.00 $3.350.00 $3,350.00 5. Fee Fee $4.074.24 $4.074.24 $4,074.24 6. Carter L Burgess Total Contract Cost $42,536.24 See Attachment -A for proposed scope and assumptions used in preparing this cost estimate. COST JUSTIFICATION Lake Fayetteville SPIYway Fridge Revised 4-14-03 1 Glance Pearman - contract amendment i Page 1 From: Clarice Pearman To: Hatfield, Steve Subject: contract amendment I am in receipt of the contract amendment with Carter Burgess, Inc. The contract amendment however is signed by Carter Burgess. Please let me know when a signed original for the mayor's signature can be expected. Thanks. Clarice FAYETTgVILLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division DEPARTMENTAL CORRESPONDENCE • 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 To: Steve Hatfield Parks & Recreation Division From: Clarice BufTalohead-Pearman City Clerk Division Date: August 25, 2004 Re: Carter Burgess, Inc. I have attached one of two originals of the Amendment No. I for Carter Burgess, Inc. The contract amendment will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. Thanks. /cbp attachments cc: Nancy Smith, Internal Auditor FAYET 1 EVtLLE THE CITY OF EAYETTEVILlt ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Connie Edmonston Parks 8 Recreation Division From: Clarice Buffalohead-Pearman City Clerk's Division Date: 5/28/2003 Re: Resolution 74-03 Attached hereto is an executed copy of the above resolution passed by the City Council May 20, 2003 approving a contract with Carter Burgess Architects/Engineers for services on the pedestrian bridge project across the Lake Fayetteville spillway. This information has been recorded in the city clerk's office and will be microfilmed. If anything else is needed please let the city clerk's office know. /cbp Attachment(s) cc Nancy Smith, Internal Auditor XX AGENDA REQUEST XX CONTRACT REVIEW GRANT REVIEW STArF REVIEW FORM - FINANCIAL OBLIGIPON For the Fayetteville City Council Meeting of: May 20, 2003 FROM: Connie Edmonston Parks and Recreation Operations Name Division Department ACTION REQUIRED: Approval of contract with Carter Burgess Architects/Engineers, Inc for design and engineering services for a pedestrian bridge across Lake Fayetteville spillway in the amount of $42,536 plus a ten percent project contingency of $4,254, for a total cost of $46,790. COST TO CITY: $46,790.00 S 280,295.00 Lake Fayetteville/Sequoyah Impro Cost of this request 44/U-94/U-o4UU.UU 2250-9255-5315.00 $ 75.00 Parks Development Category/Project Budget Program Category / Project Name Account Number Funds Used to Date Program / Project Category Name 02043.01 $ 280,220.00 Parks Development Project Number Remaining Balance Fund Name BUDGET REVIE • x Budgeted Item Budget Adjustment Attached Budget Man ger Date CONTRACT/GRANT/LEASE REVIEW: 1-v[-, Accounting Manager City A/t.torney 7/29/63 751 &LLCL i d, Date Internal Au tor Date 01/10 5 f X 103 Da a Purchasing Manager Date RECOMME.'% TION: A•proval of contract. ? -0,3 •i isi•n_H--•� Date Departure t Director Finance & Internal Services Dir. Date Date Chief ,_'T'inistr-G,ive Of icer Date Mayo � ' Date Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Date NO Staff Review Form - Page 2 • Description Lake Fayetteville Sprillway Bridge Meeting Date May 20, 2003 Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator • • RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT WITH CARTER BURGESS ARCHITECTS/ENGINEERS, INC. IN THE AMOUNT OF FORTY-TWO THOUSAND FIVE HUNDRED THIRTY-SIX DOLLARS ($42,536.00) FOR DESIGN AND ENGINEERING SERVICES ASSOCIATED WITH THE LAKE FAYETTEVILLE SPILLWAY PEDESTRIAN BRIDGE PROJECT; AND APPROVING A TEN PERCENT (10%) PROJECT CONTINGENCY . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkans s hereby approves a contract with Carter Burgess Architects/Engineers:Ii e amount of Forty -Two Thousand Five Hundred Thirty -Six Dollar i `75300) for design and engineering services associated with the LakeF',e tville SJillway Pedestrian Bridge Project. �► 1 Section 2. That the City Council hereby approves a ten percent (10%) proj PASSED and APPgOVJED this 0w day the City "q �\ ontingenay. f May 2003. ATT By: SONDRA SMITH, City Clerk eville,'Arkansas L, By: DAN COODY, Mayor FAYETTEBILLE THE CITY OF FAYETTEVILLE. ARKANSAS TO: THRU: FROM: DATE: SUBJECT: • Mayor Coody and City Council Gary Dumas, Operations Director I(� Connie Edmonston, Parks and Recreation DirectoW tf Steve Hatfield, RLA, ASLA, Trails & Greenways Coordinator April, 18 2003 Approval of contract with Carter Burgess Architects/Engineers, Inc. for design and engineering of a pedestrian bridge across the Lake Fayetteville spillway. Background Lake Fayetteville was completed in late 1949 and included 147 acres of land surrounding the lake. Lake Fayetteville has since become the source of much pndc for Fayetteville. The Lake is currently used for fishing, canoeing, hiking, mountain biking, softball, volleyball, and picnicking. The park amenities at Lake Fayetteville include five and one-half miles of extensive hiking and biking trails around the Lake. During a series of public meetings held during the Parks Master Plan update process, last year, citizens repeatedly and overwhelmingly indorsed continued improvements to the Lake Fayetteville trail and through out the city The bridge will be a tremendous asset to the trail system and to the City. Constructing a bridge across the spillway area will complete the loop trail connecting Veterans Memorial Park to the North Shore Site. This Project, (Lake Fayetteville Spillway Bridge) will open up this wonderful trail experience to many Fayetteville citizens and visitors alike. Current Status A Professional Services Selection Committee had the arduous task of reviewing 4 proposals from some of the top Engineering firms in the arca. Of the firms that submitted proposals Carter Burgess was selected to provide professional bridge design and engineering services for the Spillway Bridge. Recommendation The Parks and Recreation Division staff negotiated the scope of services and recommends a contract be entered into with Carter Burgess Architects/Engineers, Inc. for the amount of S42,536.24 plus a ten (10%) percent project contingency of S4,255 for a total project cost of S46 791.24 If you have any questions or need additional information, please call mc at 718-7688. Attachments: Contract Scope of Services Cost Justification CITY OF FAYETTEVILLE CONTRACT FOR SERVICES This Contract is entered into on this day of , 2003, between the City of Fayetteville, a municipal corporation, and Carter & Burgess Architects/Engineers, Inc. In consideration of the mutual covenants contained herein, and other good and valuable consideration, the City of Fayetteville and Carter & Burgess Architects/Engineers, Inc. agree as follows: 1. All of the provisions of Attachment -A are hereby incorporated by reference as if set forth word for word herein. 3. Carter & Burgess Architects/Engineers, Inc. agrees and understands that. -it available all records for review by the City of Fayetteville and its audi�rts ds l stra( yeti t excuse an %f: ilure ed with the Carter & Burgess Architects/Engineers, Inc. agrees and unders t shall request, to the City of Fayetteville, any and all documen d ' compli federal, state, and local rules and regulations. The City", ?< ville's fad supporting documentation, however, shall cr the Carte federal, n agrees and iterstands rials, service] p Oenstruction I, state, and local rules and Architects/Engineers, Inc.'s part to have co rules and regulations. Carte & Burgess d other p ancc w that all contracts fore shall be carried cal -'n co regulations. cts/Engir ee nt for mat blc fe ake regill:sted. bmit, upon ce with all to request & Burgess e, and local .y, G er&B igsArc1 ec 4 1 ty from an, dall• o performc= or rn. t c ntract, p e t ded 1 a c mpromi ehat ''�• Siatutes,o aims nper nothi nginee, tions Inc. sh4Jilto d harmless, defend and indemnify the charges and judgments whatsoever that arise out the services or subject matter called for in this g herein shall be construed to alter, limit or otherwise ity afforded the City of Fayetteville under the Constitution and e S e of Arkansas. 4. je r & Burgess Architects/Engineers, Inc. agrees and understands that any changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a pnor formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. Nothing in this agreement shall be construed to give any rights or benefits to any party other than Carter & Burgess Architects/Engineers, Inc. and the City of Fayetteville. Carter & Burgess Architects/Engineers, Inc. agrees and understands that City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, Carter & Burgess Architects/Engineers, Inc. will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas • • Freedom of Information Act (A.C.A. §25-19-101 et. seq) Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. This agreement shall be interpreted according to and enforced under the laws of the State of Arkansas. The parties agree and understand that this contract is exclusive of any and all previous contracts which may exist, and that it in no way alters, amends or abridges any rights, obligations or duties of the parties contained in such contracts. It is agreed that the failure of any party to invoke any of the available remedies under this agreement or under law in the event of one or more breaches or defaults by any party under the agreement shall not be construed as a waiver of such provisions and conditions and shall not prevent the parties from invoking such remedies in the event of any future breach or default. 10. Each paragraph of this agreement is severable from all other paragraphs. In the event any court of competent jurisdiction determines that any paragraph or subparagraph is invalid or unenforceable for any reason, all remaining paragraphs and subparagraphs shall remain in full force and effect. This contract constitutes the entire understanding of the parties and no modification or variation of the terms of this contract shall be valid unless made in writing and signed by the duly authorized agents of the City of Fayetteville and Carter & Burgess Architects/Engineers, Inc. • 12. Each of the undersigned warrants that he or she has the full right, power an' a` • • to execute this contract on behalf of the party indicated for the purpose he o aine . 4,. t'r CIT OFFAYE ��j VILIE By '1`� it •V` OOD ayor re - 11/#1 . J/#.\ fir IN WITNESS WHEREOF, we have hereunto set our hands o ATTEST: By ve. SO RTER & BURGESS ARCHITECTS/ENGINEERS, INC. By: 2 • • Attachment - A SCOPE OF SERVICES Lake Fayetteville Spillway Bndqe Fayetteville, Arkansas The Basic Services proposed for this project include bridge design, development of plans, specifications and cost estimates, review of bids, shop drawing review and participation in the final inspection for a bridge over the spillway on Lake Fayetteville in Fayetteville, Arkansas. PROJECT ASSUMPTIONS The cost, fees, and scope of services for this proposal has been prepared using the following assumptions: • The total budget at this time is 300,000.00 Dollars for design and construction. • The superstructure will be supplied by a pre-engineered pedestrian bridge manufacturer. • The bridge may be multi -span, 200 to 300 feet in length, requiring no more than one design for the abutments and one for the intermediate bents. • Bridge will be 10 to 12 feet wide. • All trail design will be performed by the owner, including horizontal and vertical geometry. • The project will require only six meetings. • No substantial changes will be made to the bridge by the owner after the 35 percent review. • The owner will perform the bidding process and construction observation. INFORMATION TO BE SUPPLIED BY THE CITY OF FAYETTEVILLE The City of Fayetteville will arrange for the exchange of information and engineering data between other consultants who have prepared plans within the project locale and the Carter & Burgess Design team. The following specific items will be supplied by the City to the Design Team: Existing Utility Information - The City will provide as -built plans for all existing utilities located within the limits of design or construction for the project, including electrical water, sanitary sewer, and storm drainage facilities. Inspection Reports - The City will provide inspection reports performed on the dam and weir for the last three years. Dam and Spillway Plans - The City will provide all available plans and reports for the construction of the dam, spillway, and weir. SCOPE OF SERVICES The Basic Services are defined as follows: 1. Meetings • Kick -Off Meeting - set parameters and define goals and objectives for the design of the bridge • Site visit - discuss bridge altematives and select preferred bridge type and location • Three (3) Construction Site Visits - as directed by the City to observe construction and give recommendations • Final Inspection - walk through project with the City after construction is complete 2. Altemative Bridge and Alignment Study • Work with the City through the development of alternate bridge types at select locations to determine the preferred altemative. • Carter and Burgess will develop three (3) to five (5) altematives that meet the parameters, goals, and objective of the project as set forth in the design meeting. Carter & Buraess • AttarhmAnt •A•