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Home My WebLink About72-03 RESOLUTION• • RESOLUTION NO. 72-03 A RESOLUTION ESTABLISHING THE FAYE! 1EVILLE PUBLIC LIBRARY AS AN INDEPENDENT MUNICIPAL LIBRARY; AND ENDING THE INTERLOCAL AGREEMENT FOR A JOINT CITY/COUNTY LIBRARY SYSTEM WITH WASHINGTON COUNTY, ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby establishes the Fayetteville Public Library as an independent municipal library. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution 10-01, passed February 6, 2001, thus ending the Interlocal Agreement for a joint City/County Library System with Washington County, Arkansas. Section 3. That this Resolution shall become effective at Midnight on December 31, 2003. PASSED and APPROVED this 20th day of May, 2003. ATTEST ",( By: �,pdti1 nuad SONDRA SMITH, City Clerk APPROVED: By DAN COODY, Mayo • NAME OF FILE: CROSS REFERENCE: Resolution No. 72-03 Document • NOTES: 1 05/20/03 Res. 72-03 2 05/05/03 staff review form draft resolution memo to mayor 3 05/27/03 copy of memo to Louise Schaper NOTES: FAYETTEVLE • THE CITY OF FAYETTEVIIIE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Louise Schaper Fayetteville Public Library From: Clarice Buffalohead-Pearman V' City Clerk's Division Date: 5/27/2003 Re: Resolution No. 72-03 Attached hereto is an executed copy of the above resolution passed by the City Council establishing the library as an independent library and canceling the interlocal agreement with the county. This information has been recorded in the city clerk's office and will be microfilmed for archives. If anything else is needed please let the city clerk's office know. /cbp Attachment(s) cc' Nancy Smith, Internal Auditor • • • STAFFen/ FORM - NON-FINANCIAL OBOGATION X AGENDA REQUEST For the Fayetteville City Council Meeting of: May 20, 2003 /Zo/ZOO 3 /S/1),f)1 P4'IG 4 bio ry FROM: Louise Schaper Name Library General Government Division Department ACTION REQUIRED: Approve a resolution establishing the Fayetteville Public Library as an independent City library and ending the interlocal agreement (Resolution 10-01, February 6, 2001) with Washington County for a joint county/city library system. SUMMARY EXPLANATION: STAFF RECOMMENDATION: Staff recommends approval of the resolution. Div sion Read Date >�Dc✓--- J3c(o3 City At orney Date Department Director Date c Finance & Internall Services Dir. Date 14/3 Date Received in Mayor's Office Cross Reference: Previous Ord/Resp: Res# 10-01 Orig. Contract Date: Orig. Contract Number: New Item: 4j/4;11/C)13 Dater/ Yes No • • • • • RESOLUTION NO. A RESOLUTION ESTABLISHING THE FAYETTEVILLE PUBLIC LIBRARY AS AN INDEPENDENT MUNICIPAL LIBRARY; AND ENDING THE INTERLOCAL AGREEMENT FOR A JOINT CITY/COUNTY LIBRARY SYSTEM WITH WASHINGTON COUNTY, ARKANSAS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby establishes the Fayetteville Public Library as an independent municipal library. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution 10-01, passed February 6, 2001, thus ending the Interlocal Agreement for a joint City/County Library System with Washington County, Arkansas. Section 3. That this Resolution shall become effective at Midnig December 31, 2003. tot;i PASSED and APPROVED this 20th day of May, 2003. ., ��yyy PPROVED: ,,/' 1 AN CO9DY, Mayor I By: Clerk • • AIETTENUL 4 ell • rustic A • 4•S mum . algal ••• • DEPARTMENTAL CORRESPONDENCE TO: Mayor Dan Coody FROM: Louise Schaper, Library Director DATE April 28, 2003 SUBJECT: Establishing the Fayetteville Public Library as an independent city library and ending the Interlocal agreement for Joint county/city library system. Background The Fayetteville Public Library (FPL) was established in 1916 as a membership -based organization. Since that time, the FPL has experienced much change in partnerships, memberships and govemance. To conform with Act 402 of 1997, the Fayetteville City Council passed resolution 10-01 on February 6, 2001 approving Fayetteville's participation in a joint county/city library system. The services provided to the FPL by the Washington County Library System (WCLS) are (1) online catalog; (2) interlibrary loans and (3) courier. On October 1, 2002, Fayetteville voters endorsed independent funding for FPL, by approving a 1 mill library property tax, replacing county library millage collected in Fayetteville city limits. After this referendum, the library staff began studying a variety of scenarios for continued service with Washington County libraries. Staff recommended that, based primarily on the need to control key operational technologies in the new library building, that the interlocal agreement be ended and that FPL becomes an independent city library. This means that FPL will procure and install its own online system and do its own interlibrary loans. Funding is earmarked for any capital expenditures. FPL will continue to provide free and reciprocal access to library collections for everyone in Washington County and has already begun talks with the WCLS to reach this goal of continued service Current Status On April 21, 2003 the Fayetteville Public Library (FPL) Board of Trustees approved the following resolution: The Fayetteville Pubic Library Board of Trustees, express sincere appreciation to the Washington County Library System Board and staff for Its dedicated and long-time provision of centralized library services to the Fayetteville Public Library. We also recognize that because of the new library building Xis necessary for the FPL to have control of its technology and workflow in order to operate efficiently and ensure the high level of customer service and library collections expected by users. While change has been a constant in our library system in recent years, library services have substantially expanded and improved during this time. We welcome this new phase in the growth of library services and the opportunities presented for new models of cooperation with area libraries. We are committed to providing free and reciprocal access to library collections for everyone in Washington County and will work with the WCLS board to reach this goal of continued service. Accordingly, the Fayetteville Public Llbrery Board of Trustees recommends the dissolution of the February 6, 2001 interlocal agreement between Washington County end the City of Fayetteville for participation in a joint county/city library system. This separetlon would take effect on January 1, 2004. Until that time. the FPL will remain a full member of the Washington County Library System according to the terms of the February 6, 2001 agreement. We direct the library staff to notify the Arkansas State Library of this change in status for the purpose of procuring State Aid to Libraries. Recommendation We recommend that the City Council end the 2001 interlocal agreement prior to June 2003 so that FPL can apply to the State Library for direct aid to libraries by the June 30 deadline.