HomeMy WebLinkAbout70-03 RESOLUTION• s
RESOLUTION NO. 70-03
A RESOLUTION AUTHORIZING THE FAYE11EVILLE PARKS
AND RECREATION DIVISION TO APPLY FOR AN URBAN
FORESTRY ASSISTANCE GRANT IN THE AMOUNT OF
TWENTY THOUSAND DOLLARS ($20,000.00) THROUGH THE
ARKANSAS FORESTRY COMMISSION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Parks and Recreation Division to apply for an
Urban Forestry Assistance Grant in the amount of Twenty Thousand Dollars
($20,000.00) through the Arkansas Forestry Commission.
PASSED and APPROVED this 20th day of May, 2003.
FPYET/Eir.,
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By:4atitIL, 4A4.4 -i•
By:
SONDRA SMITH, City Clerk
APPROVED:
By:
D COODY, Mayor
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MICR
FILMED
Submitted by
City of Fayetteville
Parks & Recreation
FAYETTF ILLE
•
April 23, 2003
Doug Akin, Urban Forester
Arkansas Forestry Commission
3821 W Roosevelt Rd
Little Rock AR 72204
RE: Urban Forestry Grant Application 2003
Dear Mr. Akin:
The City of Fayetteville is pleased to submit this request for your review. We look
forward to your partnership in our efforts to continue and further develop a concerted
Urban Forestry Management Program. As Mayor of the City of Fayetteville, I fully
support the environmental and social values of a program which will protect current
trees and aid in the renewal of the urban forest. It is our desire that this project will
become a model in which other cities will duplicate and improve environmental quality.
Our proposal requests $20,000 in Urban Forestry Assistance funds. We envision
building upon our collaborative success by developing our urban forestry management
program with you.
Sincerely,
Mayor Dan Coody
113 WEST MOUNTAIN 72701 179.1643471
FAX 479321771/
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"Each generation takes the Earth as trustees.
We ought to bequeath to posterity as many forests and orchards as we have
exhausted and consumed."
J. Sterling Morton
Project Scope
Since the early 1990's, the City of Fayetteville has shown concern and commitment
towards the urban forest. The creation of the Tree and Landscape Committee, the
adoption of a Tree Protection and Preservation Ordinance and the allocation of $60,000 in
Capital Improvement Funds towards the planting and maintenance of public trees has
been achieved. Beginning in 1999, a concerted effort has been made to develop a
comprehensive management plan for maintaining and improving our Urban Forest;
• In 1999, the city was awarded an Urban and Community Forestry Grant for an
assessment of our city's urban forestry management needs. This was initiated to
increase awareness of Urban Forestry and to encourage the City Council to support
a comprehensive movement toward the development of the program.
• From this assessment came the impetus for a street tree inventory that began in
2001 and was completed in 2002. The city's street trees were inventoried along
with planting spaces in certain neighborhoods of the city.
• Currently, a comprehensive Urban Forestry Management Plan is being developed
based on the state of the trees inventoried and from the organizational and
budgetary information gathered from the city's administration.
• The year 2003 brought about a reorganization of the city which placed the
responsibility of Urban Forestry with the Parks and Recreation Division, a division
that could support the program with additional staff time and a larger operational
budget. This reorganization also brought the creation of a right-of-way program
within the Transportation Division. They will assist in the pruning of trees within the
roadway comdors.
Through review of the Urban Forestry Management Plan draft, currently under
development by Burditt and Associates of Houston, Texas, the Management Plan
anticipates staffing and equipment needs for in-house maintenance of street trees. As
stated in the Plan, To accomplish the task of maintaining a programmed maintenance
pruning scheduled for city street trees, it is estimated that the following minimum
personnel/resources will be required:
• A 3 -man crew equipped with chipper trucks (one with attached aerial bucket),
chipper, pole saws, and necessary safety and climbing gear. "
Our grant application request is for assistance in purchasing the above
recommended equipment; a box truck with aerial lift and a pull behind chipper. It is
our request that the Urban and Community Forestry grant cover the cost of a new
chipper with the City's match covering the cost of the aerial lift, box truck and the
associated staff time required to administer the purchase of the equipment and to
perform operational and safety training for the crews using the equipment.
The truck and chipper will be shared by the Parks and Recreation Division and the
Transportation Division. The Parks and Recreation Division will utilize the equipment to
implement a cyclic pruning schedule within the City's Parks and other city owned and
maintained property. The Transportation Division will utilize the equipment while
implementing a plan to perform Crown Cleaning and Crown Raising on trees within City
rights-of-way.
As part of this grant request, the City's Transportation Division has recently developed a
pilot program to determine the efficiency of utilizing a chipper in their right-of-way program.
A 4" throat chipper was rented for the crews to use. Prior to the use of the chipper, the
crews took thirteen trips to the compost facility to dispose of approximately 2,600 lbs of
branches. With the use of the chipper, only one trip to the compost facility was required to
dispose of the same amount of material. With a larger diameter chipper, even more time
could be saved when pruning or clearing larger branches. As well, a mobile chipper would
save time at the compost facility where unchipped branches would have to be loaded by a
separate crew into the tub grinder in order to reuse the branches as wood mulch. This
efficiency in staff time, and the environmental benefit of producing wood mulch versus
displacing branches into a land fill, would be greatly improved with the use of this
equipment.
A compact, easily maneuverable 85 HP auto feed brush -chipper with 12 -inch capacity is
proposed to meet the demand of the pruning program. An appropriate hand fed chipper
can save more than 200% in disposal running costs. By processing greenwaste on-site
utilizing a wood chipper, a compacted product is produced which will reduce hauling costs
while also generating an environmentally fnendly matter which can be reutilized.
We are currently researching and preparing specifications for the purchase of an aerial lift
truck with dump bin for use in conjunction with the chipper. The aerial lift will reach a
working height of sixty feet. Many of the city's trees are of a size requiring a bucket truck as
opposed to climbing which increases safety risks for employees.
Attached is the cost estimate for the equipment along with the amount of staff time
necessary to enhance the pruning program We would appreciate a favorable review of
this grant request with the understanding that this request will assist in the continuation and
further development of a concerted Urban Forestry Management Program.
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PROJECT,BUDGET _'; -
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Urban and Community Forestry Assistance Grant
Proposal Budget
Categories
Federal
Grant
Non -Federal Match
Total
Cash
In -Kind
Personnel (include fringe benefits)
Salaries and Wages
Administrative Personnel
($27/hr ® 60 hrs)
S1,620.00
51,620.00
Travel
Equipment
Box truck with aerial lift
$70,000.00
$70,000.00
12 -inch capacity
chipper
$20,000.00
$5,000.00
$25,000.00
Supplies
Contractual
Other
Safety and operational training
51,000.00
$1,000.00
TOTALS
$20,000.00
$77,620.00
$97,620.00
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AP . PLICATION: FORMSaY •-
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APPLICATION FORM
ARKANSAS FORESTRY COMMISSION U&CFP GRANT
URBAN & COMMUNITY FORESTRY ASSISTANCE
Applicant: City of Fayetteville
Address:
113 W Mountain St
Fayetteville AR 72701
Contact person(s): _Kim J. Hesse
Phone number(s):
Email address:
j479) 444-3469
khesse@cilayetteville.ar.us
Federal Employer ID No. (FEIN)• 71-6018462_
Brief description of project: Purchase of box truck and chipper to assist in the
implementation of our Urban Forestry Management Program.
Project timetable: July 1, 2003 -May 31, 2004
Federal Cost -Share requested: $ 20,000
Non-federal share. $ 77,620
Projected total expenditures:
$ 97,620
*Any printed material will contain a statement to the effect that funding was made possible by a grant from the
USFS and the AF Printed mat= al must also contain a non-discrimination statement. A sign may be placed
near grant proje. ora peri.. of . mon
AL...a ta thi‘
(Signature of Authorized Contact Person / (Date
• •
GOVERNOR'S BRIEFING FORM
STATE AGENCY: Arkansas Forestry Commission
Contact: Patti Erwin
Phone: (479) 442-8627
APPLICANT: City of Fayetteville
Mayor: Dan Coody County: Washington
County Judge Jerry1{unton
Elected Officials: Kit Williams. Afor eV Other Officials:
Sondra Smith Clerk Kyle Cook, Don Marr,
Aldermen Robert Rhoads Bob Davis,
Robert Reynolds Shirley 1 ticas 1 ioneldjordan_
_Brenda ibteL____ -
Population (City): 58,047 Population (County): 162,023
If not govemment agency identify members and/or agents of organization:
Legislators (State Senator and Representatives): Senator, Sue Madison
State Representative, Jan Judy
Control Number: (assigned by the AFC)
Project Type (assigned by the AFC)
Scope of Project: (i.e. population served purpose, economic impact. etc.)
Purchase of box truck and chipper to assist in the implementation of an Urban Forestry
Management Program for the City of Fayetteville, Arkansas.
Local Funds: $77,620
Federal Funds: $20,000
Estimated Total: $971620
Project Timetable (dates):
Start of project: July 1, 2003
Advertisement for bids: January 15, 2004
Project completed: May 31, 2004
Other:
1
APPLICATION FOR
OMB Approval No. 0348-0043
FEDERAL ASSISTANCE
2. DATE SUBMITTED
April 26, 2003
Applicant Identifier
City of Fayetteville
1. TYPE OF SUBMISSION:
Application
U Construction
0 Non -Construction
Preapplidation
3. DATE RECEIVED BY STATE
State Application Identifier
■
Construction
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
0 Non -Construction
5. APPLICANT INFORMATION
Legal Name:
City of Fayetteville
Organizational
Municipality
Unit:
Address (give oty. county, State. and zip code):
113 W. Mountain St., Fayetteville, AR 72701
Name and telephone number of person to be contacted on matters involvins
this application (give area code)
Kim J. Hesse (479) 444-3469
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
7. TYPE OF APPLICANT: (enter appropriate letter in box)
C
711
—
610
118141612
A. State H. Independent School Dist.
B. County I. State Controlled Institution of Higher Learning
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Intermunicipal M. Profit Organization
G. Special District N. Other (Specify)
8. TYPE OF APPLICATION:
,
New ❑ Continuation ❑ Revision
If Revision. enter appropriate lener(s) in box(es)
A. Increase Award B. Decrease Award C. Increase Duration
D. Decrease Duration Other(specily):
9. NAME OF FEDERAL AGENCY:
USDA Forest Service
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER.
11. DESCRIPTIVE TITLE OF APPUCANTS PROJECT:
Box truck and chipper purchase for Urban Forestry
Management Program
TITLE:
1
1 1— WJ
12. AREAS AFFECTED BY PROJECT (Cities, Counties. States, etc.)'
Fayetteville City Limits
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF:
Start Date
7/1/03
Ending Date
5/31/04
a. Applicant
3rd Congressional District
b. Project
Same
15. ESTIMATED FUNDING:
16. 15 APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
DATE
a. Federal
$10
20,000
b. Applicant
$00
77 620
c. State
$ m
b. No. 0 PROGRAM iS NOT COVERED BY E. 0. 12372
0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
d. Local
$ 05
e. Other
$ m
I. Program Income
$ .03
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL
$00
97,620
•
Yes II'Yes; attach an explanation.
No
18. TO THE BEST OF MY KNOWLEDGE AND BEUEF ALL DATA IN THIS APPLICAT)ONIPREAPPUCATION ARE TRUE AND CORRECT. THE
DOCUMENT HAS BEEN LY AUTHO' D BY THE GOVERNING BODY OF THE APPUCANT AND THE APPUCANT WILL COMPLY WITH THE
ATTACHED ASSURAN IF THEA ' A* ANCE IAWAR r 1.
a. Type Name of Author resent
Dan Coody J4jf
/
-- #6
.. Title
Mayor
c. Telephone Number
(479) 575-8330
d. Signature of Authoriz Representative
e. Dat (19 7J ,
Previous Edition Usable
Authonzed for Local Reproduction
Standard Form 424 (Rev. 7-97)
Prescribed by OMB Circular A-102
ONSTRUCTIONS FOR THE SF -424
1
Public reporting burden for this collection of information is estimated to average 45 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0043), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
This is a standard form used by applicants as a required facesheet for preapplications and applications submitted for Federal assistance. It
will be used by Federal agencies to obtain applicant certification that States which have established a review and comment procedure in
response to Executive Order 12372 and have selected the program to be included in their process, have been given an opportunity to review
the applicant's submission.
Item:
1. Self-explanatory.
Entry:
Item:
12.
Entry:
List only the largest political entities affected (e.g., State,
counties, cities).
2. Date application submitted to Federal agency (or State if
applicable) and applicant's control number (if applicable). 13. Self-explanatory.
3. State use only (if applicable). 14. List the applicant's Congressional District and any
Distdct(s) affected by the program or project.
4. If this application is to continue or revise an existing award,
enter present Federal identifier number. If for a new project, 15. Amount requested or to be contributed during the first
leave blank. funding/budget period by each contributor. Value of in -
Legal name of applicant, name of primary organizational unit
which will undertake the assistance activity, complete address of
the applicant, and name and telephone number of the person to
contact on matters related to this application.
6. Enter Employer Identification Number (EIN) as assigned by the
Internal Revenue Service.
7. Enter the appropriate letter in the space provided.
Check appropriate box and enter appropriate letter(s) in the
space(s) provided:
-- "New" means a new assistance award.
-- "Continuation" means an extension for an additional
funding/budget period for a project with a projected
completion date.
-- "Revision" means any change in the Federal
Government's financial obligation or contingent
liability from an existing obligation.
9. Name of Federal agency from which assistance is being
requested with this application.
10. Use the Catalog of Federal Domestic Assistance number and
title of the program under which assistance is requested.
11. Enter a brief descriptive title of the project. If more than one
program is involved, you should append an explanation on a
separate sheet. If appropriate (e g construction or real
property projects), attach a map showing project location. For
preapplications, use a separate sheet to provide a summary
description of this project.
kind contributions should be included on appropriate
lines as applicable. If the action will result in a dollar
change to an existing award, indicate only the amount
of the change. For decreases, enclose the amounts in
parentheses. If both basic and supplemental amounts
are included, show breakdown on an attached sheet.
For multiple program funding, use totals and show
breakdown using same categories as item 15.
16. Applicants should contact the State Single Point of
Contact (SPOC) for Federal Executive Order 12372 to
determine whether the application is subject to the
State intergovernmental review process.
17. This question applies to the applicant organization, not
the person who signs as the authorized representative.
Categories of debt include delinquent audit
disallowances, loans and taxes.
18. To be signed by the authorized representative of the
applicant. A copy of the governing body's
authorization for you to sign this application as official
representative must be on file in the applicant's office.
(Certain Federal agencies may require that this
authorization be submitted as part of the application.)
SF -424 (Rev. 7-97) Back
Previous Edition Usable
7. Program Income
k. TOTALS (sum of 6i and 61)
Lj. Indirect Charges
i. Total Direct Charges (sum of 6a -6h)
h. Other
g. Construction
f. Contractual
coT
c C
W
N
d. Equipment
c. Travel
b. Fringe Benefits
a. Personnel
5. Totals $ 0.00 $ 0.00 $ 20,000.00 $ 77,620.00 $ 97,620.00
SECTION B - BUDGET CATEGORIES
A
W
N
C
Po
0
Grant Program
Function
or Activity
(a)
SECTION A - BUDGET SUMMARY
ject Class Categories
10-664
Catalog of Federal
Domestic Assistance
Number
(b)
EA
to
9
8
o
0
N
u
T.
GRANT PROGRAM, FUNCTION OR ACTIVITY
EA
Federal
(c)
Estimated Unobligated Funds
EA
EA
EA
o
o
0.00
EA
Non -Federal
(d)
EA
6'
20,000.00
20,000.00
20,000.00
EA
$ 20,000.00
Federal
(e)
New or Revised Budget
EA
EA
V
Of
o
OO
77,620.00
-.V
O
0
O
O
75,000.00
$ 1,620.00
$ 77,620.00
Non -Federal
(1)
EA
O
O
$ 97,620.00
O
O
CD
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7:1)N318
iO
O O
O
S
00'0
O
O
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8
S
O
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0.00
$ 1,620.00
O
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0
b 0
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$ 97,620.00
0 O
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Standard Form 420A (Rev. 7-97) Page 2
123. Remarks:
21. Direct Charges:
SECTION F - OTHER BUDGET INFORMATION
20. TOTAL (sum of lines 16-19)
93
16.Urban & Community Forestry Assistance
(a) Grant Program
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
15. TOTAL (sum of lines 13 and 14)
114. Non -Federal
W
m
co
a
co
E3
SECTION D - FORECASTED CASH NEEDS
112. TOTAL (sum of lines 8-11)
'LL
o
8. Urban & Community Forestry Assistance
(a) Grant Program
SECTION C - NON-FEDERAL RESOURCES
EA
0
b
0
0.0H
00'0 $
Total for 1st Year
EA
0
S
EA
(b) First
FUTURE FUNDING PERIODS (Years)
EA
0
S
EA
-s
W
4
P
$ 77,620.00
U
J
E%
N
0
o
(b) Applicant
22. Indirect Charges:
EA
0
S
EA
EA
0
o
EA
2nd Quarter
to
0
S
EA
(c) State
A
EA
co
O
0
z
a
FA
0
0
EA
EA
0
0
EA
3rd Quarter
EA
0
0
EA
(d) Other Sources
a
g
a
EA
0
0
EA
(e) Fourth
EA
0
0
EA
4th Quarter
$ 77,620.00
0
o
0
8
0
8
1$ 77,620.00
(e) TOTALS
•
INSTRUCTIONS FOR THE SF -424A•
Public reporting burden for this collection of information is estimated to average 180 minutes per response, including lime for reviewing
instructions, searching existing data sources. gathenng and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0044), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
General Instructions
This form is designed so that application can be made for funds
from one or more grant programs. In preparing the budget,
adhere to any existing Federal grantor agency guidelines which
prescribe how and whether budgeted amounts should be
separately shown for different functions or activities within the
program. For some programs, grantor agencies may require
budgets to be separately shown by function or activity. For other
programs, grantor agencies may require a breakdown by function
or activity Sections A, B, C. and D should include budget
estimates for the whole project except when applying for
assistance which requires Federal authorization in annual or
other funding period increments. In the latter case, Sections A, B,
C. and D should provide the budget for the first budget period
(usually a year) and Section E should present the need for
Federal assistance in the subsequent budget periods. All
applications should contain a breakdown by the object class
categories shown in Lines a -k of Section B.
Section A. Budget Summary Lines 14 Columns (a) and (b)
For applications pertaining to a single Federal grant program
(Federal Domestic Assistance Catalog number) and not requiring
a functional or activity breakdown, enter on Line 1 under Column
(a) the Catalog program title and the Catalog number in Column
(b).
For applications pertaining to a single program requiring budget
amounts by multiple functions or activities, enter the name of
each activity or function on each line in Column (a), and enter the
Catalog number in Column (b). For applications pertaining to
multiple programs where none of the programs require a
breakdown by function or activity. enter the Catalog program title
on each line in Column (a) and the respective Catalog number on
each line in Column (b).
For applications pertaining to multiple programs where one or
more programs require a breakdown by function or activity,
prepare a separate sheet for each program requinng the
breakdown. Additional sheets should be used when one form
does not provide adequate space for all breakdown of data
required. However, when more than one sheet is used, the first
page should provide the summary totals by programs.
Lines 1-4, Columns (c) through (g)
For new applications, leave Column (c) and (d) blank. For each
line entry in Columns (a) and (b), enter in Columns (e), (f), and
(g) the appropriate amounts of funds needed to support the
project for the first funding period (usually a year)
For continuing grant program applications, submit these forms
before the end of each funding penod as required by the grantor
agency. Enter in Columns (c) and (d) the estimated amounts of
funds which will remain unobligated at the end of the grant
funding period only if the Federal grantor agency instructions
provide for this. Othenwise. leave these columns blank. Enter in
columns (e) and (f) the amounts of funds needed for the
upcoming period. The amount(s) in Column (g) should be the
sum of amounts in Columns (e) and (f).
For supplemental grants and changes to existing grants, do not
use Columns (c) and (d). Enter in Column (e) the amount of the
increase or decrease of Federal funds and enter in Column (1) the
amount of the increase or decrease of non -Federal funds. In
Column (g) enter the new total budgeted amount (Federal and
non -Federal) which includes the total previous authorized
budgeted amounts plus or minus, as appropriate, the amounts
shown in Columns (e) and (f). The amount(s) in Column (g)
should not equal the sum of amounts in Columns (e) and (f).
Line 5 - Show the totals for all columns used.
Section B Budget Categories
In the column headings (1) through (4), enter the titles of the
same programs, functions, and activities shown on Lines 1 4
Column (a). Section A. When additional sheets are prepared for
Section A, provide similar column headings on each sheet. For
each program, function or activity fill in the total requirements for
funds (both Federal and non -Federal) by object class categories.
Line 6a -I - Show the totals of Lines 6a to 6h in each column.
Line 61- Show the amount of indirect cost.
Line 6k - Enter the total of amounts on Lines 6i and 6j. For all
applications for new grants and continuation grants the total
amount in column (5), Line 6k, should be the same as the total
amount shown in Section A, Column (g), Line 5. For
supplemental grants and changes to grants, the total amount of
the increase or decrease as shown in Columns (1)-(4), Line 6k
should be the same as the sum of the amounts in Section A,
Columns (e) and (f) on Line 5.
Line 7 - Enter the estimated amount of income, if any, expected
to be generated from this project. Do not add or subtract this
amount from the total project amount, Show under the program
SF -424A (Rev. 7-97) Page 3
INSTRUCTIONS FOR THE SF -424A (continued)
narrative statement the nature and source of income. The
estimated amount of program income may be considered by the
Federal grantor agency in determining the total amount of the
grant.
Section C. Non -Federal Resources
Lines 8-11 Enter amounts of non -Federal resources that will be
used on the grant. If in-kind contributions are included, provide a
brief explanation on a separate sheet.
Column (a) - Enter the program titles identical to
Column (a), Section A. A breakdown by function or
activity is not necessary.
Column (b) - Enter the contribution to be made by the
applicant.
Column (c) - Enter the amount of the State's cash and
in-kind contribution if the applicant is not a State or
State agency. Applicants which are a State or State
agencies should leave this column blank.
Column (d) - Enter the amount of cash and in-kind
contributions to be made from all other sources.
Column (e) - Enter totals of Columns (b), (c), and (d).
Line 12 - Enter the total for each of Columns (b) -(e). The amount
in Column (e) should be equal to the amount on Line 5, Column
(f), Section A.
Section D. Forecasted Cash Needs
Line 13 - Enter the amount of cash needed by quarter from the
grantor agency during the first year
Line 14 - Enter the amount of cash from all other sources needed
by quarter during the first year.
Line 15 - Enter the totals of amounts on Lines 13 and 14.
Section E. Budget Estimates of Federal Funds Needed for
Balance of the Project
Lines 16-19 - Enter in Column (a) the same grant program titles
shown in Column (a), Section A. A breakdown by function or
activity is not necessary. For new applications and continuation
grant applications, enter in the proper columns amounts of Federal
funds which will be needed to complete the program or project over
the succeeding funding periods (usually in years). This section
need not be completed for revisions (amendments, changes, or
supplements) to funds for the current year of existing grants.
If more than four lines are needed to list the program titles, submit
additional schedules as necessary.
Line 20 - Enter the total for each of the Columns (b) -(e). When
additional schedules are prepared for this Section, annotate
accordingly and show the overall totals on this line.
Section F. Other Budget Information
Line 21 - Use this space to explain amounts for individual direct
object class cost categories that may appear to be out of the
ordinary or to explain the details as required by the Federal grantor
agency.
Line 22 - Enter the type of indirect rate (provisional, predetermined,
final or fixed) that will be in effect during the funding period the
estimated amount of the base to which the rate is applied, and the
total indirect expense.
Line 23 - Provide any other explanations or comments deemed
necessary.
SF -424A (Rev. 7-97) Page 4
•
OMB Approval No. 0348-0040
ASSURANCES - NON -CONSTRUCTION PROGRAMS
reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
lions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
ition. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
g this burden, to the Office of Management and Budget. Paperwork Reduction Project (0348-0040), Washington, DC 20503.
DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such
is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate
and complete
the work within
the applicable
time frame
after receipt
of approval of
the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin: (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. §§6101-6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (I) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records: (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.). as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made: and, 0) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally -assisted programs. These requirements apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole or
in part with Federal funds.
Previous Edition Usable Standard Form 424B (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
•
9. Will comply, as applicable, with the provisions of the Davis -
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333), regarding labor standards for federally -assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
City of Fayetteville
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non -Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
Mayor
DATE SUBMITTED
April 26, 2003
Standard Form 424B (Rev. 7-97) Back
SU.S. UEPARI-iMENI' OF ACRICL I:I A
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions
This certification is required by the regulations implementing Executive Order 12549. Debarment and Suspension. 7 CFR Part 3017, Section
3017.510, Participants responsibilities, the regulations were published as Part IV of the January 30. 1999 Federal Reeister (pages 4722-4733).
Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the proposed covered transaction.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(I) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
covered transactions by any Federal department or agency:
(h) have not within a three-year period preceding this proposal been convicted of or had a civil judgement rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal
or State antitrust statutes or commission of embezzlement, theft. forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph ( I )(b) of this certification; and
(d)
have not within a three-year period
preceding this
application/proposal
had one or more public
transactions (Federal.
State or local) terminated for cause
or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant
shall attach an explanation to this proposal.
City of Fayetteville
Organization Name PR/Award Number or Project Name
Mayor Dan
Name(s) and Inky!
Authorized
Date
• Instructions for Certification •
1. By signing and submitting this form, the prospective primary participant is providing the certification set out on the reverse side in
accordance with these instructions.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered
transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out on this form. The
certification or explanation will be considered in connection with the department or agency's determination whether to enter into this
transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person
from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined
to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.
4. The prospective primary participant shall provide immediate written notice to the department or agency to whom this proposal is submitted if
at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
5. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary
covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions
and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is
being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not
knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this form that it will include the clause titled "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," provided by the department or agency
entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not
required to, check the Nonprocurement List.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the
certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed
by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a
lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for
cause or default.
Form AD -1047 (1/92)
DRUG -FREE WORKPLACE REQUIREMENTS (GRANTS)
ALTERNATIVE I - FOR GRANTEES OTHER THAN INDIVIDUALS
This certification is required by the regulations implementing Sections 5151-5160 of the Drug -Free Workplace Act of 1988 (Pub. L. 100-690, Title V. Subtitle D 41
U.S.C. 701 at seq.), 7 CFR Part 3017. Subpart F, Section 3017.600, Purpose. The January 31, 1989, regulations were amended and published as Part II of the
May 25.1990 Federal Register (pages 21681-21691). Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the
grant.
(Before completing Certification, read instructions on page 2)
Alternative I
A. The grantee certifies that it will or will continue to provide a drug -
free workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of
a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken
against employees for violation of such prohibition;
(b) Establishing an ongoing drug -free awareness program to
inform employees about —
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free
workplace;
(3) Any available drug counseling. rehabilitation, and
employee assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace:
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the
statement required by paragraph (a);
(d) Notifying the employee in the statement required by
paragraph (a) that, as a condition of employment under the
grant. the employee will —
(1) Abide by the terms of the statement: and
(2) Notify the employer in writing of his or her conviction for
a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such
conviction;
(e) Notfying the agency in writing, within let' calendar days after
receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide
notice, including position title, to every grant officer on whose
grant activity the convicted employee was working, unless
the Federal agency has designated a central point for the
receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
(1) Taking one of the following actions, within 30 calendar days
of receiving notice under subparagraph (d)(2). with respect
to any employee who is so convicted —
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973,
as amended; or
(2) Requiring such employee to participate satisfactorily in
a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or
local health, law enforcement, or other appropriate
agency;
(g) Making a good faith effort to continue to maintain a drug -free
workplace through implementation of paragraphs (a), (b), (c).
(d), (e) and (f).
B. The grantee may insert in the space provided below the sites) for
the performance of work done in connection with the specific
grant:
Place of Performance (Street address, city, county, State. zip code)
Favetteville City Limits
Fayetteville, Arkansas 72701
Washin ton Count
Check if there are workplaces on file that are not identified
here.
City of Fayetteville
txm.ucn'nu
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this form, the grantee is providing the certification set out on pages 1 and 2.
2. The certification set out on pages 1 and 2 is a material representation of fact upon which reliance is
placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered
a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the agency,
in addition to any other remedies available to the Federal Government, may take action authorized
under the Drug -Free Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification.
If known, they maybe identified in the grant application. If the grantee does not identify the workplaces
at the time of application, or upon award, if there is no application, the grantee must keep the identity of
the workplace(s) on file in its office and make the information available for Federal inspection. Failure to
identify all known workplaces constitutes a violation of the grantee's drug -free workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other
sites where work under the grant takes place. Categorical descriptions. maybe used e.g., all vehicles
of a mass transit authority or State highway department while in operation, State employees in each
local unemployment office, performers in concert halls or radio studios).
5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall
inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph
three).
6. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free
Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the
following definitions from these rules:
"Controlled" substance means a controlled substance in Schedules I through V of the Controlled
Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through
1308.15);
"Conviction" means a finding of guilt including a plea of nolo contendere) or imposition of sentence, or
both, by any judicial body charged with the responsibility to determine violations of the Federal or State
criminal drug statutes;
"Criminal drug statute" means a Federal or non -Federal criminal statute involving the manufacture,
distribution, dispensing, use, or possession of any controlled substance;
is the employee of a grantee directly engaged in the performance of work under a
i) all "direct charge" employees; (ii) all "indirect charge" employees unless their impact
insignificant to the performance of the grant; and, (in) temporary personnel and
are directly engaged in the performance of work under the grant and who are on the
This definition does not include workers not on the payroll of the grantee (e.g.,
if used to meet a matching requirement; consultants or independent contractors not on
roll; or employees of subrecipients or subcontractors in covered workplaces)
UNITERTATES DEPARTMENT OF ARICULTURE
COOPERATIVE STATE RESEARCH, EDUCATION, AND EXTENSION SERVICE
NOTICE TO APPLICANTS - CERTIFICATION/DISCLOSURE REQUIREMENTS
RELATED TO LOBBYING
Section 319 of Public Law 101-121 (31 U.S.C.), signed into law on October 23. 1989, imposes new prohibitions and requirements
for disclosure and certification related to lobbying on recipients of Federal contracts, grants, cooperative agreements, and loans.
Certain provisions of the law also apply to Federal commitments for loan guarantees and insurance; however, it provides
exemptions for Indian tribes and tribal organizations.
Effective December 23, 1989, current and prospective recipients (and their subtier contractors and/or subgrantees) will be
prohibited from using Federal funds, other than profits from a Federal contract, for lobbying Congress or any Federal agency in
connection with the award of a particular contract, grant, cooperative agreement or loan. In addition, for each award action in
excess of $100,000 (or $150,000 for loans) on or after December 23. 1989, the law requires recipients and their subtier
contractors and/or subgrantees to: (1) certify that they have neither used nor will use any appropriated funds for payment to
lobbyists; (2) disclose the name, address, payment details, and purpose of any agreements with lobbyists whom recipients or their
subtier contractors or subgrantees will pay with profits or nonappropriated funds on or after December 23, 1989; and (3) file
quarterly updates about the use of lobbyists if materials changes occur in their use. The law establishes civil penalties for
noncompliance.
If you are a current recipient of funding or have an application, proposal, or bid pending as of December 23, 1989, the law will
have the following immediate consequences for you:
• You are prohibited from using appropriated funds (other than profits from Federal contracts) on or after December
23, 1989, for lobbying Congress or any Federal agency in connection with a particular contract, grant, cooperative agreement, or
loan;
• You are required to execute the attached certification at the time of submission of an application or before any
action in excess of $100,000 is awarded; and
You will be required to complete the lobbying disclosure form if the disclosure requirements apply to you.
Regulations implementing Section
319 of Public Law
101-121 have
been published
as an Interim Final Rule by the Office of
Management and Budget as Part III
of the February 26,
1990, Federal
Register (pages
6736-6746).
UNITED STATES DEPARTMENT OF AGRICULTURE
CERTIFICATION REGARDING LOBBYING - CONTRACTS, GRANTS, LOANS
AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or
her knowledge and belief, that:
(1) No Federal appropriated funds have
been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or
attempting to influence an officer or employee of
any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a
Member of Congress in connection with the
awarding of any Federal contract, the making of
any Federal grant, the making of any Federal
loan, the entering into of any cooperative
agreement, and the extension, continuation,
renewal, amendment, or modification of any
Federal contract, grant, loan or cooperative
agreement;
(2) If any funds other than Federal
appropriated funds have been paid or will be
paid to any person for influencing or attempting
to influence an officer or employee of any
agency, a Member of Congress, an officer or
employee of Congress, or an employee of a
Member of Congress in connection with this
Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and
submit Standard Form-LLL,'Disclosure Form to
Report Lobbying," in accordance with its
instructions;
(3) The undersigned shall require that the
language of this certification be included in the
award documents for all subawards at all tiers
(including subcontracts, subgrants, and
contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall
certify and disclose accordingly.
This certification is a material representation of
fact upon which reliance was placed when this
transaction was made or entered into.
Submission of this certification is a prerequisite
for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code.
Any person who fails to file the required
certification shall be subject to a civil penalty of
not less than $10,000 and not more than
$100,000 for each such failure.
City of Fayetteville
Organization Name Award Number or Project Name
Mayor Dan Coody
Name and Title of Authorized Representative
4,I/v//�1L�
a
0
NAME OF FILE: Resolution No. 70-03
CROSS REFERENCE:
Item # Date Document
1
05/20/03
Res. 70-03 w/Ex. A
2
05/05/03
Staff Review Form w/attachments
draft resolution
memo to mayor/city council
3
05/27/03
memo to Connie Edmonston
NOTES:
FAYFTTEfI LL i 9
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Connie Edmonston
Parks & Recreation Division
From: Clarice Buffalohead-Pearman
City Clerk's Division
Date: 5/27/2003
Re: Resolution No. 70-03
Attached hereto is an executed copy of the above resolution passed by the City Council
authorizing the Parks & Recreation to apply for a Forestry Assistance Grant in the amount of
$20,000.00. This information has been recorded in the city clerk's office and will be microfilmed
for archives.
If anything else is needed please let the city clerk's office know.
/cbp
Attachment(s)
cc: Nancy Smith, Internal Auditor
SCAFF REVIEW FORM - FINANCIAL OBLIATION
AGENDA REQUEST
CONTRACT REVIEW
XX GRANT REVIEW
For the Fayetteville City Council Meeting of: May 20 2003
FROM:
Connie Edmonston
Name
Parks and Recreation Operations
Division Department
S�rv/sov9
C 'Qtt, sidri
4sysrrntceG�aa`t
ACTION REQUIRED: Resolution to apply for grant funds from the Urban and Community Forestry Assistance
Program through the Arkansas Forestry Commission,
COST TO CITY: • The chipper & box truck will be submitted in the 2004 Capital Plan.
75,000 - 2004• $ -
Cost of this request Category/Project Budget Program Category / Project Name
$
Account Number Funds Used to Date Program / Project Category Name
$
Project Number Remaining Balance Fund Name
HUD REV EW: Budgeted Item Budget Adjustment Attached
-L9�O)
udget M pager Date
CONTRACT/GRANT/LEASE REVIEW:
(�c4aJLJ.,-i, a c!3c11JAiI& 4/dc,/03
c cou r.t inq Manager Date In ernal A itor Date
__ _PLLLtD 511/03
City Atto ney Dat Purchasing Manager Date
OT rt soiution.
-6 Received in Mayor's Office
Date Date
S-2-03 Cross Reference:
Date
Previous Ord/Res#:
Finance & Internal Services Dir. Date Orig. Contract Date:
_' j___ Orig. Contract Number
Chien 'A iStrat've Offer er Date
S- -Se— New Item: es No
J
Mayor Date
• Staff Review Form - Page 2•
Description Urban Forestry Grant Meeting Date May 20, 2003
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Reference Comments:
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE PARKS
AND RECREATION DIVISION TO APPLY FOR AN URBAN
FORESTRY ASSISTANCE GRANT IN THE AMOUNT OF
TWENTY THOUSAND DOLLARS ($20,000.00) THROUGH THE
ARKANSAS FORESTRY COMMISSION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Parks and Recreation Division to apply for an
Urban Forestry Assistance Grant in the amount of Twenty Thousand,Doll'ars
($20,000.00) through the Arkansas Forestry Conunission. rU
PASSED and APPROVED this 20th day of May,
A
By
FAYETT#VILLE •
THE CITY OF FAYETTEVILLE, ARKANSAS
TO: Mayor Coody and City Council
THRU: Gary Dumas, Director of Operations A
FROM: Connie Edmonston. Parks & Recreation Direct
DATE: April 28, 2003
SUBJECT: Urban Forestry Grant
Background
The City of Fayetteville has received grant funds from the Urban and Community Forestry
Assistance Program through the Arkansas Forestry Commission for the past four years for an
assessment of the urban forestry management needs, tree inventory, and a comprehensive Urban
Forestry Management Plan.
Current Status
Parks and Recreation is requesting funds from the Arkansas Forestry Commission to cover the
cost of a new chipper with the City's match of the box truck with an aerial lift, plus the
associated staff time required to administer the purchase of the equipment and to perform
operational and safety training for the crews utilizing the equipment.
The truck and chipper will be shared by the Parks and Recreation Division and the
Transportation Division. Parks and Recreation will utilize the equipment to implement a cyclic
pruning schedule in parks and other city owned and maintained property. The Transportation
Division will utilize the equipment while implementing a plan to perform Crown Cleaning and
Crown Raising on trees within city rights -of -way. We are requesting the maximum grant of
$20,000 with a $77,620 match of equipment and personnel. Costs of in -kind personnel totaling
$1,620 and safety and operational training of S1,000 will be included in the annual operating
budget. Matching funds of $75,000 will be provided in the 2004 Capital Improvements Plan.
This is a reimbursable grant that requires a 50-50 match. This grant will assist the city in the
continuation and further development of a concerted Urban Forestry Management Program.
Grant award date is July 1, 2003. Projects are to be completed by May 31, 2004.
Recommendation
Parks and Recreation is requesting approval through a Resolution to apply for grant funding from
the Urban and Community Forestry Assistance Program administered through the Arkansas
Forestry Commission.
Attachment:
Grant Application
WEST MOUNTAIN 72701 479114-3471
FAX 479-521-7714