HomeMy WebLinkAbout67-03 RESOLUTION• •.
RESOLUTION NO. 67-03
A RESOLUTION APPROVING THE TRANSFER OF FUNDS IN
THE AMOUNT OF SIXTY ONE THOUSAND DOLLARS
($61,000.00) TO THE OZARK REGIONAL TRANSIT AUTHORITY
FOR THE PURPOSE OF ENHANCEMENT AND REPAIR OF THE
PUBLIC TRANSIT FLEET; AND APPROVING A BUDGET
ADJUSTMENT IN THAT AMOUNT FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the transfer of funds in the amount of Sixty One Thousand
DollarS ($61,000.00) to the Ozark Regional Transit Authority for the purpose of
enhancement and repair of the public transit fleet.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Budget Adjustment in the above amount for same.
PASSED and APPROVED this 6th day of May, 2003.
By: aA2(. -0 ALS)
SONDRA SMITH, City Clerk
APPROV
By:
DAN COODY, Mayor
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 67-03
Document
1
04/15/03
Res. 67-03 w/Ex. A
2
04/23/03
Staff Review Form w/attachments
draft resolution
memo to mayor and city council
letter to Hugh Eamest from Ozark Regional Transit
copy of the budget adjustment
copy of
purchase requisition
3
05/12/03
memo to Hugh Earnest
NOTES:
•
To: Hugh Ernest
Chief Administrative Officer
From: Clarice Buffalohead-Pearman
City Clerk's Division
Date: May 12, 2003
Re: Resolution 67-03
Attached hereto is a copy of the above resolution passed by the City Council, May 6, 2003,
approving the transfer of funds to Ozark Regional Transit Authority for enhancement and repair of
the public transit fleet. This resolution also approves a budget adjustment for said purpose. A
copy is attached.
The original resolution and a copy of the budget adjustment will be microfilmed and filed in the
city clerk's office If anything else is needed please let the city clerk's office know.
•
/cbp
Attachment(s)
cc. Nancy Smith, Internal Auditor
Kevin Springer, Budget & Research
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
• STAFF REVIEW :ORM • /��
/zOb
7_03
For the Fayetteville City Council Meeting of: May 6th
FROM:
Hugh Earnest
Name
Chief Administrative Officer
Division Department
A resolution appropriating $61,000 from Street Fund Balance for support of system
enhancement and repair for the fleet operated by Ozark regional Transit. Approval of a
budget adjustment establishing the appropriation is also requested.
COST TO CITY:
$61,000.00
$43,436 Transfer to ORT
Cost of this request Program Category / Project Name
2100-4100-5723.00
Account Number
Project Number
$38,319
Funds Used to Date Program. / Project Category Name
Street
Remaining Balance Fund Name
BUDGET REVIEW:
Budget 74 Manager
Budgeted Item x Budget Adjust^.ent Attached
54e/2�oi
Date
CONTRACT/GRANT/LEASE REVIEW:
Alet-uylz24� � A �Q
Accounting Manager Date Int rnal Ali
CDS itiAr
City Attorney
2
Date
1 tor
46? 40.13
Date
4)a403
Purchasing Manager Date
STAFF RECOMMENDATION: Approval of request.
Division Head
Department ` rector
i an e s Internal
Services Dir.
Cross Reference
Date
New Item:
Rec'd in Mg
yor s ,49/4°3
Office X.2 /'/
Yes No
Date Previous Ord/Resit:
4:14-- 03
Date
1/17'o%,
777/ Date
X343
Date
. Orig. Contract Date
Orig. Contract Number
Description
•
Comments:
Budget Manager
Staff Review Form - Page 2 •
Meeting Date
Reference Comments:
Acco nting Manager
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City Attorney
J IAo/xai.nlad
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
• •
RESOLUTION NO.
A RESOLUTION APPROVING THE TRANSFER OF FUNDS IN
THE AMOUNT OF SIXTY ONE THOUSAND DOLLARS
($61,000.00) TO THE OZARK REGIONAL TRANSIT AUTHORITY
FOR THE PURPOSE OF ENHANCEMENT AND REPAIR OF THE
PUBLIC TRANSIT FLEET; AND APPROVING A BUDGET
ADJUSTMENT IN THAT AMOUNT FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the transfer of funds in the amount of Sixty One Thousand
DollarS ($61,000.00) to the Ozark Regional Transit Authority for the purpose of
enhancement and repair of the public transit fleet.
Section 2. That the City Council of the City of Fayetteville
hereby approves a Budget Adjustment in the above amount for -
PASSED and APPROVED this 6th day of 4y, 2003.
ATT
By:
RA SMITH, City Clerk
OODY, Mayor
FAYETTEVILLE •
THE CRY OF FAYETTEVILLE. ARKANSAS
Date: April 17, 2003
From
Subject:
The Mayor and City Council
1-Iugh Earnest
CAO
Additional Funding for Ozark Regional Transit
Background
In 2001 the City Council transferred all of our assets relative to the operation of our
"Trolley" system to Ozark Regional Transit. Since that time, the system, which is
managed under a contract with First Transit, has achieved some success in putting in
place a very basic fixed route system in Fayetteville with a route now serving the Jones
Center in Springdale. The individual assigned to this contract by First Transit is a Mr.
Phillip Pumphrey. The Regional Transit Authority that hired First Transit is very pleased
with the excellent job done by Mr. Pumphrey in managing a regional system with limited
resources available for the operation
Current Situation
While the system has limited resources available to it given the lack of a dedicated
funding source for its use, there are one time opportunities that are available within
federal funding allocations that can be accessed through local match The city took
advantage of just such an opportunity in 2002 when the Council appropriated $70,000 in
cash, and $27,500 in in-kind match of equipment to match a Federal Access to Work
program. Our monies allowed the system to secure a $200,000 grant which has been
used to support a route up the Highway 71 corridor.
Over the past several months, Mr. Pumphrey and 1 have been discussing several options
for securing some much needed funds for improving the fleet that they operate. We have
jointly identified several areas within either equipment replacement or repair where
federal funds could be used with a match of 20% local funds. They arc as follows.
6
1
6
4
Totals
Project
Cutaway buses
Shop Truck
Gillig Restoration
Repair of Trolleys
113 WEST MOUNTAIN 72701 473621.7700
FAX 473676.8267
Total Cost
$144,000
$36,000
$75,000
$50,000
$305,000
Fed Cost (80%)
$ 115,200
$28,800
$60,000
540 000
$244,000
Local Match
$28,800
$7,200
$15,000
510 000
561,000
• •
1 have attached a memo from Mr. Pumphrey detailing the rationale behind these requests.
1 have also asked Mr Pumphrey to attend the Agenda setting meeting on April 29th to
answer any questions relative to this request. 1 have also asked him to present a short
report on ridership and usage over the past year.
Recommendation
We are recommending that the Council appropriate $61,000 from the Street Fund balance
for use as match. The return to investment from the City and system standpoint is
advantageous and is in our best interest in that the system will be able to secure
equipment and buses that will materially improve service delivery capability.
As we stated several years ago, the ultimate success of this effort to provide a mass
transit system for this region depends on identifying and committing a dedicated funding
source for this important area. Unfortunately, such an effort just failed in the waning
days of the last legislative session. 1t will behoove all of us to continue to work toward a
regional solution with respect to funding.
• •
Ozark Regional Transit Authority
P.O. Box 785
2423 East Robinson
Springdale, Arkansas 72765-0785
April 17, 2003
Mr. Hugh Earnest, Chief Administrative Officer
Fayetteville City Hall
203 Mountain Street
Fayetteville, Arkansas 72701
Dear Hugh:
Over the last year, Ozark Regional Transit has taken over the 6th Street route, as well as
adding a route from Downtown Fayetteville to the Jones Center in Springdale. These
changes as well as the development of a new partnership with Razorback have made
many new and improved transportation options available to the citizens of Fayetteville.
This work truly could not have been done without the support of the city council, Mayor,
City Staff, and yourself. Increased ridership on these new and improved routes validates
• their decision to support this project 1 would like to express my gratitude for their
support.
Although recent legislation introduced this term would have immensely improved transit
here as well as across the state, it unfortunately did not pass in this session. ORT has
historically operated on a "shoestring" financially speaking. However, there exists an
opportunity for the city of Fayetteville to leverage their money to further improve
transportation locally. That is because we can purchase and refurbish equipment at a
20% local match, with the Federal Government paying the other 80% of the cost.
These four projects include the following:
1. Purchasing 6 new cutaway buses to replace vehicles that have exceeded their
useful life of 4 years and/or 175,000 miles, which would reduce our operating and
maintenance costs, and allows us to obtain more fuel-efficient vehicles. The
amount of this request for the local share is $28,800.
2. The next request is to allow us to buy a shop truck, which we currently do not
have. Purchasing a new shop truck would allow us to buy a heavy-duty, 4 wheel
drive, and outfit it with a lift gate for loading heavy equipment. Not only would it
have a useful life of about 10 years, but it would allow us to respond in all types
of weather, provide us a means to tow most of our fleet, which we currently are
not equipped to do, as well as carrying more job specific equipment to emergency
roadside repairs. Our current shop vehicle is a surplus van, which does not truly
Ozark Regional Transit Authority * Telephone (479) 756-5901 * Fax (479) 756-2901
1
2
• •
meet our most basic needs. The amount of this request for the local share is
S7,200.
3. The next request is to pay for purchase, transporting and refurbishment of the four
Gillig buses that we currently have, as well as the purchase and refurbishment of
two more Gilligs to provide transportation for the Fayetteville Boys and Girls
club Although we had attempted through two grants to pay for this project, both
grants fell through. These vehicles are needed because our continued success in
attracting riders will necessitate larger vehicles to meet that need. The amount of
this request for the local share is S15,000.
4. The final request is for money being spent on the fleet acquired as part of the
Job Access Reverse Commute Grant (IARC). These vehicles were or are
approaching the end of their useful life, and each of the vehicles has required a
large investment of labor and materials to keep them on the road. The amount of
this request for the local share is S10,000.
The total amount of money requested for the local share is $61,000. The amount of
money that this will match is $244,000 from the FTA, for a total amount of $305,000.
This match from the city of Fayetteville would make a tremendous difference to our
customers as well as to our organization. I would like to thank you in advance for your
consideration of request.
Sincerely,
Philip O. Pu phrey,
Executive Director
CC:
Board of Directors, Ozark Regional Transit Authority
Mr. Jeff Hawkins, Executive Director, NWAMPO
Mr. Frank Tobey, Area Manager, First Transit
Ozark Regional Transit Authority * Telephone (479) 756-5901 * Fax (479) 756-2901
2
Budget Year
2003
Department:
Division:
Program:
•
City of Fayetteville, Arkansas
Budget Adjustment Form
Operations
Transportation
Street Administration
•
Date Requested
5/6/2003
Adjustment Number
Project or Item Requested:
$61,000 in the Transfer to Ozark Regional Transit
account.
Project or Item Deleted:
None. From the Street Use of Fund Balance account.
Justification of this Increase:
Funding is for support of system enhancement and
repair for the fleet.
Justification of this Decrease:
There is sufficient fund balance remaining to comply with
City Policy.'
Account Name
Trans to Ozarks Reg Trans
Account Name
Use of fund balance
Increase Expense (Decrease Revenue)
Account Number
2100 4100 5723 00
Decrease Expense (Increase Revenue)
Account Number
2100 0910 4999 99
Amount
61,000
Amount
61,000
Project Number
Project Number
Approval Signatures
Requested By
Budget Manager
art me
n
Finance & In
Mayor
ces Director
Date
y.-/9 —0J
Date
Date
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(^22-�3
Date
S
Date
Budget Office Use Only
Type: A B C (CO E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Date
Date
Date
Date
Initial
Initial
Initial
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