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Home My WebLink About65-03 RESOLUTION• 65-03 RESOLUTION NO. A RESOLUTION AWARDING BID #03-05 TO BES -PAC WASTE EQUIPMENT IN THE AMOUNT OF TWO HUNDRED THOUSAND DOLLARS ($200,000.00) FOR THE PURCHASE OF NEW COMMERCIAL COMPACTORS AND DROP BOXES ON AN AS NEEDED BASIS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #03-05 to Bes-Pac Waste Equipment in the amount of Two Hundred Thousand Dollars ($200,000.00) for the purchase of new commercial compactors and drop boxes on an as needed basis. PASSED and APPROVED this 6th day of May, 2003. By. 010ldt4v &NVAxly SONDRA SMITH, City Clerk APPROVED: By: • NAME OF FILE: CROSS REFERENCE: Resolution No. 65-03 Document • NOTES: 1 06/17/03 Res 65-03 2 04/28/03 staff review form draft resolution memo to mayor/city council memo to Gary Dumas copy of Bid No. 03-05 memo to Gary Dumas 3 06/20/03 memo to Travis Dotson NOTES: • FAYETTEV1PLLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Travis Dotson Solid Waste & Recycling From: Clarice Buffalohead-Pearman City Clerk's Division Date: 5/27/2003 Re: Resolution No. 65-03 Attached hereto is a copy of the above resolution executed by the mayor and city clerk, authorizing purchases from Bes-Pac Waste Equipment on an as needed basis. This information has been recorded in the city clerk's office and will be microfilmed for archives If anything else is needed please let the city clerk's office know. /cbp Attachment(s) cc Nancy Smith, Internal Auditor XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW ST REVIEW FORM - FINANCIAL OBLIGIAN For the Fayetteville City Council Meeting of: May 6th, 2003 5/0b (zoo) 4ic boot- qulpl"At FROM: Travis Dotson Name Solid Waste and Recycling General Services Division Department ACTION REQUIRED: Approval of resolution authorizing purchase up to $200,000 for compactors and drop boxes of various sizes from Bea -Pec Waste Equipment, for the Solid Waste and Recyling Division lease/purchase program. The purchases will be made on a competive or "AS NEEDED" basis. COST TO CITY: $200,000.00 Cost of this request $ - Large Commercial Expansion Category/Project Budget Program Category / Project Name 5500.0800.00 $ Account Number Project Number Funds Used to Date Program / Project Category Name Remaining Balance Fund Name BUDGET REVIEW N/A Budgeted Item Budget Adjustment Attached Budget Manager Date Inventory Item CONTRACT/GRANT/LEASE REVIEW: SeCI <- 24- , `•-{ 4//1 7101 Cone t . wt,103 Ac ounting Manager J Date Internal icor Date 41 li 10-3 Purchasing Manager Date City Attor/iey "Dat STAPP RECOMMENDATION: \Division H ment Di ector Finance& Internal Services Dir. A4atiy..../..cei istrative Officer Date Ye 1/411..4,3 3 Date Date Date 4-r3-03 Date Mayor Received in Mayors Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: V//743 Date Yes No • Staff Review Form - Page 2 • Description Temporary and Large Commercial Expansion Meeting Date May 6th, 2003 Comments: Reference Comments: Budget Manager This is an inventory item. As compactors will be prepared to recognize the are distributed and are placed in an additional revenue. expense account. A budget adjustment Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator • • RESOLUTION NO. A RESOLUTION AWARDING BID #03-05 TO BES -PAC WASTE EQUIPMENT IN THE AMOUNT OF TWO HUNDRED THOUSAND DOLLARS ($200,000.00) FOR THE PURCHASE OF NEW COMMERCIAL COMPACTORS AND DROP BOXES ON AN AS NEEDED BASIS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #03-05 to Bes-Pac Waste Equipment in the amount of Two Hundred Thousand Dollars ($200,000.00) for the purchase of new commercial compactors and drop boxes on an as needed basis. PASSED and APPROVED this 6th day of May, 2003. ATTEST: B9 APPROVED: DY, Mayor FAYETTEVILLE • THE Cm' OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Gary Dumas From: Travis Dotson CC: Carrol Hill Date: Wednesday, April 09, 2003 Subject: Awarding Annual Bid for Compactors and Roll -off Containers for Solid Waste/Recycling Division — Bid #03-05 Background: The Solid Waste/Recycling Division has had an annual contract for Compactors and Drop -Box containers, this contract has expired. The compactor containers are used in businesses that product large volumes of trash or cardboard that cannot be picked up conventionally. The drop boxes are frequently used for temporary services, which include ward clean-ups, regular household clean-ups, and construction and demolition removal for construction sites. The contract will be for a period of one year and will allow the purchase of numerous compactors and drop -boxes of various sizes. Purchases will be made on an "as needed" basis. This will allow expansion into this market sector as demand dictates. The bid tab is attached. The low bid for the compactors and drop -box containers is Bes-Pac Waste Equipment from Easley South Carolina. Current Conditions: The Solid Waste and Recycling Division currently utilize 62 drop box containers of various sizes for temporary construction/demolition accounts. The division has also purchased and installed five permanent compactor/receiver boxes to accommodate businesses with large volumes of trash. Last year the division pulled temporary drop boxes over 900 times. The division also serviced 10 permanent compactor accounts on a monthly basis, and billed over $120,000 in fees last year. In order for the division to compete in the large commercial market, we must be able to purchase containers on demand of potential customers, and grow the temporary drop box business. The '-t $200,000 the Solid Waste and Recycling Division is requesting will be used in the division's container purchase/lease program, and will be used to generate additional revenue. Recommendations: Approve resolution authorizing purchase agreement, purchases to be made on an as necessary basis. The term of the purchase agreement is for one year. Solid Waste Containers • • • J 2 L F#1 o Q Y d 0 a O - O LL N N ll o .. 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ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Gary Dumas From: Travis Dotson CC: Carroll -Till Date: Wednesday, April 09, 2003 Subject: Awarding Annual Bid for Compactors and Roll -off Containers for Solid Waste/Recycling Division — Bid #03-05 Background: The Solid Waste/Recycling Division has had an annual contract for Compactors and Drop -Box containers, this contract has expired. The compactor containers are used in businesses that produce large volumes of trash or cardboard that cannot be picked up conventionally. The drop boxes are frequently used for temporary services, which include ward clean-ups, regular household clean-ups, and construction and demolition removal for construction sites. The contract will be for a period of one year and will allow the purchase of numerous compactors and drop -boxes of various sizes. Purchases will be made on an "as needed" basis. This will allow expansion into this market sector as demand dictates. The bid tab is attached. The low bid for the compactors and drop -box containers is Bes- Pac Waste Equipment from Easley, South Carolina. Recommendations: Approve resolution authorizing purchase agreement, purchases to be made on an as necessary basis. The term of the purchase agreement is for one year.