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Home My WebLink About60-03 RESOLUTIONRESOLUTION NO. 60-03 A RESOLUTION AWARDING BID #03-09 TO NAFECO, INC IN THE AMOUNT OF THIRTY-TWO THOUSAND SIXTY DOLLARS AND FOURTEEN CENTS ($32,060.14) TO PROVIDE NEW UNIFORMS TO THE EXISTING PERSONNEL OF THE FAYETTEVILLE FIRE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #03-09 to NAFECO, Inc. in the amount of Thirty -Two Thousand Sixty Dollars and Fourteen Cents ($32,060.14) to provide new uniforms to the existing personnel of the Fayetteville Fire Department. PASSED and APPROVED this 6th day of May, 2003. 01 If, • • gay ; • . • %;t: sizze ei By: al/ SONDRA SMITH, City Clerk APPROVED: By D N COODY, Mayor NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 60-03 Document • 1 04/15/03 Res. 60-03 w/Ex. A 2 04/15/03 Staff Review Form w/attachments draft resolution memo to mayor and city council notice to bidders bid specifications bid tabulation sheet 3 05/12/03 memo to Chris Bosch NOTES: FAYETTE^ LLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Chris Bosch, Fire Chief \K) From: Clarice Buffalohead-Pearman City Clerk's Division Date: May 12, 2003 Re: Resolution 60-03 This memo is to confirm that `Frank" , of your department on May 9, 2003, received a copy of the above resolution passed by the City Council, May 6, 2003, awarding Bid #03-09 to NAFECO, Inc. to provide new uniforms. If anything else is needed please let the city clerk's office know. The original(s) of this information will be microfilmed and filed in the city clerk's office. /cbp Nancy Smith, Internal Auditor • AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW • STAFF REVIEW FORM For the Fayetteville City Council Meeting of: • May 6th, 2003 FROM: Chris Bosch Name Fire Operations Division Fire Department Department ACTION REQUIRED: Approve the purchase by the Fire Department of new uniforms for existing personnel from bid 0309 to NAFECO. COST TO CITY: $32,060.14 Cost of this request 1010.3020.5302.00 Account Number Project Number 61,788.00 Fire Uniforms Program Category / Project Name 6,628.00 Fire Operations Funds Used to Date Program / Project Category Name 55,160.00 General Fund Remaining Balance Fund Name BUDGET REVIEW: Budget Man ger Budgeted -- 63 Date Item Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: - I v&111-Qv&4 Accounting Manager ate -710.1.4 CVInternal A itor C----4)ne g y o 4 (A , / _ Y7/ th City Atto Date Purchasing Manager e -D •fl. Lib 40 3 Date Date STAFF RECOMMENDATION: Division Head Department Director inan e & Internal Services Dir. Date q/Ao /o3 Date Date Cross Reference New Item: Yes Previous Ord/Res#: Orig. Contract Date Orig. Contract Number No RESOLUTION NO. A RESOLUTION AWARDING BID #03-09 TO NAFECO, INC. IN THE AMOUNT OF THIRTY-TWO THOUSAND SIXTY DOLLARS AND FOURTEEN CENTS ($32,060.14) TO PROVIDE NEW UNIFORMS TO THE EXISTING PERSONNEL OF THE FAYETTEVILLE FIRE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkatirs, hereby awards Bid #03-09 to NAFECO, Inc. in the amount of- ter Thousand Sixty Dollars and Fourteen Cents ($32,060.1 1--- rpv de new ,--- 4 uniforms to the existing personnel of the Fayetteville Fire p Vient. PASSED and APPROVED this 6th day of.May, 2003. APPROVed >DA.N-C-OODY, Mayor From the Desk of the Fire Chief Memo • Fayetteville Fire Dept 303 W Center St Fayetteville, AR 72701 (479) 575-8365 To: Fayetteville City Council From: Chris Bosch, Fire Chief() CC: Dan Coody, Mayor Date April 11, 2003 Re: Fire Department Uniform Purchase Plan Background In prior years, it was the responsibility of each firefighter to purchase his/her own uniforms. This not only placed the burden on the employee of obtaining the correct unrforrn, it also created the problem of no standardization. The uniforms varied due to uniform purchases from vanous vendors. Current Situation In an effort to relieve this burden from the employee as well as define specifications and standardize all unrforms, the Fire Department is seeking approval to purchase new unrforms and to distribute them to the firefighters. This change in procedure falls in line with the Fire Department's efforts to move towards a quartermaster system. Four bids for this purchase were obtained. The lowest bidder, Cintas, did not meet specifications. The next lowest bidder, NAFECO, is the vendor chosen to make this purchase from. Recommendation I recommend the approval of the purchase by the Fire Department of the new uniforms. Please contact me if you need further information. 1 • Exustmo Personnel • QTY VS M L XL XXL )00(L Total 1 SHORT ' LEVE 1 164 $ 4,020.70 32 72 34 24 2 164 ILONG T SLEEVE j 164 $ 4,488.20 32 72 34 24 2 164 r Bou : 164 $ 4,436.60 66 66 28 4 0 164 1HORTS1 82 $ 1,983.10 33 33 14 2 0 82 1 BELTS—' 82 $ 1,225.90 33 33 14 2 0 82 Plus: Sales Tax: 8.125% LSHORT I SLEEVE $ 16,154.50 $ 1,312.55 $ 17,467.05 5'S $ 3,388.50 Spare Uniforms XL XXL X.)0(L Total 34 54 26 22 2 138 LONG ' 1 SLEEVE 1 $ 3,781.90 34 54 26 22 2 138 BDG—' $ 3,198.90 46 46 20 6 0 118 [ SHORTS1 $ 2,858.10 46 46 20 6 0 118 L BELTS j $ 269.10 18 Plus: Sales Tax: 8.125% 13,496.50 $ 1,096.59 $ 14,593.09 GRAND TOTAL: $ 32,060.14 • • Fayetteville Fire Department 303 W. Center Fayetteville, Arkansas 72701 Bid 03-09 Notice to Bidders The Fayetteville, Arkansas Fire Department is requesting sealed bids for Uniform Pants & Shirts purchase for the calendar years 2003 through 2008. Bids may be submitted to: Peggy Vice, Purchasing Director City of Fayetteville 113 W. Mountain Fayetteville, Arkansas 72701 To be considered, bids must be received by said Purchasing Director by not later than 11:00 a.m. March 10th, 2003. All bids shall be labeled "Uniform Pants & Shirts". A public bid opening will be held at that time in the office of the City Purchasing Director, The Fayetteville, Arkansas Fire Department reserves the right to act on the Bids in any way we feel is in our best interests, and to determine solely by ourselves with whom a purchase agreement may be placed Bid/Contract Terms: The first term of the agreement shall be from award of contract through December 31, 2003. This contract will automatically renew based on approval of budget appropriations for five consecutive one-year terms. Annual increases will be allowed based on the Consumer Price Index for All Urban Consumers (Index) as published by the U.S. Department of Labor, Bureau of Labor Statistics. The initial index to be used is June 2002. Either party may terminate the contract with a wntten notice of cancellation. Cancellation will be effective 30 days after receipt of notice. Questions pertaining to this project are welcomed. Contact Fire Administration at (479-575-8365) for questions pertaining to the specifications, and Purchasing Director Peggy Vice (479-575-8289) for questions pertaining to the bidding process • • Fayetteville Fire Department 303 W. Center Fayetteville, Arkansas 72701 Bid 03-09 Specifications: Uniform Shirt The Uniform Shirt shall be a Tactical Dress Shirt meeting the following specifications. Short Sleeve - Set on Front Placket Banded Collar with Sewn -In Collar Stays Box Pleated Front Pockets with Flaps Button Down Shoulder Epaulets, Reinforced Stitching Fabric: 65% Poly/ 35% Cotton Ripstop Color: Navy Blue Sizing: Small, Medium, Large, X -Large, XX -Large, and XXX -Large Length: Regular Long Sleeve - Adjustable Sleeve Buttons Set on Front Placket Banded Collar with Sewn -In Collar Stays Box Pleated Front Pockets with Flaps Button Down Shoulder Epaulets, Reinforced Stitching Fabric: 65% Poly/ 35% Cotton Ripstop Color Navy Blue Sizing: Small, Medium, Large, X -Large, XX -Large, and XXX -Large Length: Regular, Long Patch Sewing shall be provided by the bidder. Location: Badge Patch Left Breast centered above pocket Logo Patch Left Shoulder 1 I/2 inch below seam ** Patch will be provided by the Fayetteville Fire Department. •• Fayetteville Fire Department 303 W. Center Fayetteville, Arkansas 72701 Bid 03-09 Uniform Pant The Uniform Pant shall be a BDU Pant meeting the following specifications. Pant- Short - Sewn to Military Specification MIL -T -44047E Six Pockets, Four with Button Flaps Fused Pocket Flaps Four -Button Fly Double Reinforced Seat and Knee Adjustable Waist Tab with 4 Bar Tacks Nylon Drawstring Closures, Fused, Knotted, Tacked Felled Inseam, Out Seam and Seat Seam Fabric: 65% Poly/ 35% Cotton Ripstop Color: Navy Blue Sizing: Small, Medium, Large, X -Large, XX -Large, and XXX -Large Length: Regular, Long Six Pockets, Four with Button Flaps Fused Pocket Flaps Four Button Fly Inseam Measurement of 10 inches Adjustable Waist Tab with 4 Bar Tacks Fabric: 65% Poly/ 35% Cotton Ripstop Color: Navy Blue Sizing: Small, Medium, Large, X -Large, XX -Large Length: Regular I" ALL PANTS & SHIRTS SHALL BE FROM THE SAME MANUFACUTER. • • Fayetteville Fire Department 303 W. Center Fayetteville, Arkansas 72701 Bid 03-09 Uniform Belt The Uniform Belt shall be a superior quality leather uniform style belt with buckle meeting the following specifications Belt - Leather Uniform style Silver or Gold Buckle Color Black One and One Half Inch Sizing: Various sizes Pricing Bids should reflect pncing for the following amounts: Short Sleeve Shirts 200 Long Sleeve Shirts 200 Long Pants 200 Short Pants 100 Belts 100 Sizing It will be the responsibility of the successful bidder to size each employee for proper fit prior to an order being placed. • • Fayetteville Fire Department Bid Tabulation Sheet Short Sleeve Shirt S -XL Short Sleeve Shirt XXL Short Sleeve Shirt XXXL Long Sleeve Shirt S -XL Long Sleeve Shirt XXL Long Sleeve Shirt XXXL BDU Pant S -XL BDU Pant XXL BDU Pant XXX'L BDU Short S -XL BDU Short XXL Belt Patch Sewing Delivery (Days) Submitted the Name: 303 W. Center Fayetteville, Arkansas 72701 Bid 03-09 day of Company: Address: City: State: Zip: Phone: Fax: Signature: Title: