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Home My WebLink About58-03 RESOLUTIONRESOLUTION NO. 58-03 A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR AND ACCEPT A JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT IN THE AMOUNT OF THIRTY THOUSAND FIVE HUNDRED SIXTY- TWO DOLLARS ($30,562.00) TO FUND D.A.R.E AND D.A.R.E. PLUS PROGRAMMING; GANG RESISTANCE TRAINING; AND SOFTWARE AND TRAINING TO CONDUCT THREAT ASSESSMENTS FOR THE SCHOOL POPULATION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to apply for and accept a Juvenile Accountability Incentive Block Grant in the amount of Thirty Thousand Five Hundred Sixty -Two Dollars ($30,562.00) To Fund D.A.R.E and D.A.R.E. Plus programming; Gang Resistance Training; and software and training to conduct threat assessments for the school population. PASSED and APPROVED this 15th day of April, 2003. vf;, . . ie e, FrCt,lf • , :N A By: f yttA/ w COV 1St' SONDRA SMITH, City Clerk APPROVED: By D N COODY, Mayor NAME OF FILE: CROSS REFERENCE: m# Date • Resolution No. 58-03 Document • 1 04/15/03 Res. 58-03 w/Ex. A 2 04/15/03 Staff Review Form w/attachments draft resolution memo to mayor and city council copy of Application for Federal Assistance copy of W-9 3 04/17/03 memo to Judy Cohen NOTES: FAYETTEVtLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Judy Cohen Police Department From: Clarice Buffalohead-Pearman City Clerk Division Date: April 17, 2003 Re: Res. No. 58-03 and 59-03 My memo is just to confirm that you received a copy of above resolutions and received the originals of those grants involved. I will forward a copy to Nancy Smith and file a copy of the grants with the respective resolutions in the city clerk's office. If anything else is needed please let the clerk's office know. /cbp cc Nancy Smith, Internal Auditor X For the AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW Fayetteville City STA. REVIEW FORM - FINANCIAL OBLIGA N Council Meeting of: April 15, 2003 NB410 ISIL)°, jAvtrilict3 Q6,6yy FROM: Rick Hoyt Name Police Division Police Department City Council authorize Mayor Coody to apply for a federal grant to support Fayetteville Police Department programs in Fayetteville Schools. COST TO CITY: $3,396.00 Cost of this request 1010-2940-5201.00 Account Number Project Number 81,312.00 Category/Project Budget 37,538.00 Funds Used to Date 43,774.00 Remaining 3alance Patrol Materials & Supplies Program Category / Project Name Patrol Materials & Supplies Program / Project Category Name General Fund Name BUDGET REVIEW: Budget Manager k Budgeted Item 1 -Illy u? Date Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: Accou9X4 g Manager, Y/ 16/o3 Date In rnal Id:ditor y a e lk�Q Ca e Purchasing Manager '#lict /03 Date Date STAFF RECOMMENDATION: Division Head Department Director Finance & Internal Services Dir. 4 4—. /A..r::. C ief 1 Mayor nistrative Officer Date Date r t O3 Date 910-a3 Date to Received in Mayor's Office Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Date Yes No • Staff Review Form - Page 2 Description Juvenile Accountability Incentive Block GrantMeeting Date April 15, 2003 Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO APPLY FOR AND ACCEPT A JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT IN THE AMOUNT OF THIRTY THOUSAND FIVE HUNDRED SIXTY- TWO DOLLARS ($30,562.00) TO FUND D.A.R.E AND D.A.R.E. PLUS PROGRAMMING; GANG RESISTANCE TRAINING; AND SOFTWARE AND TRAINING TO CONDUCT THREAT ASSESSMENTS FOR THE SCHOOL POPULATION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to apply for and accept a Juvenile Accountability Incentive Block Grant in the amount of Thirty Thousand Five Hundred Sixty -Two Dollars ($30,562.00) To Fund D.A.R.E and D.A.R.E. Plus programming; Gang Resistance Training; and software and training to conduct threat assessments for the school population. PASSED and APPROVED this 15th day of April, 2003. ATTEST. FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Mayor Dan Coody and Members of the City Council FROM: Rick Hoyt, Chief of Police -V -X 10----- DATE: April 11, 2003 SUBJECT: Acceptance of the Juvenile Accountability Incentive Block Grant Background The City of Fayetteville has participated in the Juvenile Accountability Block Grant Program for the past three years. These grants have provided 90% of the funding for the following juvenile crime prevention programs; one School Resource Officer in 2000; enhancement of the Drug Abuse Resistance Education (DARE) program by providing training and supplies; purchase equipment to help prevent underage drinking in 2001 and; 2002 child identification equipment and supplies to name a few. This grant allows us to train and equip officers with items that tend to get cut from budgets when our tax base will only support the essentials. Current Status The Fayetteville Police Department provides DARE to both 5'h and 7th Grade students. The current grant application will continue to enhance our D.A.R.E. program by providing supplies and training for additional officers and enhance our community policing efforts in preventing underage drinking and drug use. Also, this grant will allow two additional officers to receive the Gang Resistance Education and Training Instructor Certification Program to train other members of the Police Department. This grant will provide supplies to begin an after school program using the DARE Plus program for 5th and 6'h grade students. Finally, the grant will provide funds to purchase software and training to enhance our skills in conducting threat assessments for the school population. This grant application relates to several of the Fayetteville Vision 2020 Guiding Principals. Financially Sustainable City Government as this is the fourth year the grant has funded up to ninety percent of the cost of the programs offered by the police department to the Fayetteville Schools. Due to the benefits the students gain from the programs teaching resistance to drug, alcohol and gang related activities, Fayetteville is a safer community and more specifically this grant provides a safer environment for our students and teachers at elementary and middle school locations. • • • Recommendation It is recommended City Council approve for the Mayor's signature the application for the JAIBG in the amount of 530,562.00. The 2003 adopted budget includes the S3,396 in the Crime Prevention account, which will be used as matching funds for this grant. OMB Approval No. 0348-0043 vrr r law-% u nen . van . FEDERAL ASSISTANCE 2. DATE SUBMITTED March 28, 2003 Applwant identifier 1. TYPE OF SUBMISSION: Preapplicatbn 3. DATE RECEIVED BY STATE State Application Identifier hon stnicdon • Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier L. Non -Construction 0 Non.ConstrucUon 5. APPUCANT INFORMATION Legal Name: City of Fayetteville Organizational Unit Police Department Address (give dry, county, State, and sip code): 113 W. Mountain St. Fayetteville AR 72701 Name and telephone number of person to be contacted on matters hwoMn( thb eppaeatbn(glve arse code) Judy Cohea (479)587-3581 7. TYPE OF APPLICANT: (enter appropriate letter In box) 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 711 —161011181416121II A. State H. Independent School DIM. Higher Learning B. TYPE OF APPUCATION: B. County I. State Controlled Institution of Municipal J. Private University C. til New ■Continuation • Revision D. Township K. Indian Tribe If Revision. enter appropriate letter(s) In box(es) E. Interstate L Individual F. Intennuni ipal M. Prom Organization G. Special Dishlct N Other (Specify) • A Inaease Award B. Decease Award C. Increase Duration • D. Decease Duration Other(spedfy): 9. NAME OF FEDERAL AGENCY: U.S. Dept of Health and Human Services 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER. • 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: 1 — 11 TITLE: - - 12. AREAS AFFECTED BY PROJECT (Cities. Counties, States, eta): City of Fayetteville School District 13. PROPOSED PROJECT JAIBG 14. CONGRESSIONAL DISTRICTS OF: Third Congressional -District Start Date 6/1/03 rI Ending Date a. Applicant City of Fayetteville b. Project PLICATION 15. ESTIMATED 16/30/04 FUNDING: 18 IS SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal 5 30,562 m a. YES. THIS PREAPPLICATIONIAPPUCATION WAS MADE ORDER 12372 D. Applicant oro $ AVAILABLE TO THE STATE EXECUTIVE PROCESS FOR REVIEW ON: c. state m $ DATE 4/16/03 d. Local $ .co 3.396 b. No. D PROGRAM IS NOT COVERED BY E. 0.12372 BY STATE e. Other S .co 0 OR PROGRAM HAS NOT BEEN SELECTED FOR REVIEW m 1. Program income f 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? m g. TOTAL $ • Yes If "Yes," attach an explanation. ❑ No 33,958 0 18. TO THE BEST OF MY KNOWLEDGE DOCUMENT HAS BEEN DULY ASSURANCES IF AND BELIEF, ALL DATA IN THIS APPUCATIONIPREAPPUCATION AUTHORIZED BY THE GOVERNING BODY OF THE APPUCANT AND THE THE ASSISTANCE IS AWARDED. ARE TRUE AND CORRECT, THE APPLICANT WILL COMPLY WITH THE ATTACHED e; Type Name of Authorized Representative b. Title a Telephone Number (479) 575-8330 DA Conayor d. Sgnalurs d J/ e. Date Signed G Bi /6/ / /J Form 24 (Rev. 7-97) Previous Editioni Usable Authorized for Local Reproduction Presated by OMB Circular A-102 1. Applicant 2002 JuveIccountability Incentive Block Grant Pro. Application City of Fayetteville 16. 2. Mailing Address 113 W. Mountain St. Fayetteville, AR 3. Phone Number (479)575L833(1rAXNumber (479)575-8257 4. Project CFDAM 16.523 5. Federal Congrcssimed District(s) served by this project a. Third b. c 6. 7. 8. 9. judicial District(s)served Fourth Type of Implementation Agency A. Level of Government or Entity. ColmtY ❑ Local ❑ Indian tribe performing law enforcement functions ❑ Other. 17. B. Function of Implementing Agency: ® Law Enforcement ❑ Court ❑ Prosecution ❑ Detention ❑ Probation ❑ Social Soviet ❑ Schools Pedant Employer Identification i 71-6018462 0 Other. Counties saved by this project Washington 18. Amount Awarded 30.562 Program Propose Areas: 1 0 Construction of juvenile detention or correctional facilities, including training of persovnd. 2. 0 Accountability -based sanctions for juvenile offenders 3. 0 Firing of juvenile judges, probation officers, and defenders and funding pretrial services for juveniles 4. 0 }{ring of prosecutors, so that more cases involving juveniles can be prosecuted and backlogs reduced 5. 0 Funding of prosecutor -led youth drug, gang, and violence programs. 6. 0 Technology, equipment, and training programs to assist prosecutors in identifying and expediting the prosecution of violent juvenile offendas.. 7. 0 Probation programs for juvenile offenders. • 8 0 Gum courts for the adjudication and prosecution of juvenlle fueaffi offenders 9. 0 Drug courts for juvenile offenders with substance abuse problems 10. 0 information sharing systems to bdp identify, control, supervise, and treat juveniles who repeatedly commit serious delinquent or criminal acts. 11. ® Accountability -based programs for law enforcement referrals or that are designed to protect students and school personnel from drug, gang, and youth violence. 12 0 Controlled substance toting (including interventions) for juvemies in the juvenile justice system 10. Project Din:dor:Cap t a in Frank inhns od Phone 5: (479)587-3510 11. Mailing Address P 0 BOX 1988 _Fayetteville AR 77702 12. Financial Officer Judy Cohea Phone M• (479)587-9581 13. Project Site City of Favet[evil]e 14. County(ies)orCity (ies)Served: Fayetteville 15. Project Duratina: Me dmum 24 months Expected Start Date Expected Number of Poems to benefit from Project 21 months 6-01-03 1.600 19. I eat* to the ben army lmowtedge sod belie( the the data in this ppliestioa is true and coma. The doc>mtent has been duly authorized by the governing body of We apt/tient and the applicant will comply with the general and special conditions outlined in the application if approved for Media& •Slgudure of Astbodsed Meld 4/16/03 Date Signed •77reAalhotkrd pfridal aunt have legal authody to represent a local anti ofgovernment FOR DYS USE ONLY Arend Start Date: Total Amount Approved: Subtenant Year: ['First Yea ['Second Year [Mad Year ['Other Pass Subgraut ❑Yes age • • JAIBG WAIVER REQUEST FORM City of Fayetteville Name of County/City/Town Captain Tracey Risley Name of Project Director P.O. BOX 1988 Mailing Address Faayyeeptteville, AR 72702 CI (479) 587-3510 StateStateZi(pp 479) 587-3522 Telephone Number FAX Number 30,562 Amount of Funds Received For DYS Use Only WAIVER Local units of govemment must provide an assurance that, other than funds set aside for administration, not less than 45 percent is allocated for program purpose areas 3-9, and not Tess than 35 percent Is allocated for program purpose areas 1, 2 and 10. This allocation is required uniessthe local unit of government certifies, in the space provided below, that the interest of public safety and juvenile crime control would be better served by expending its funds In a proportion other than the 45 and 35 percent minimums. This certification/waiver should provide information concerning the availability of alternative funding sources, existing structures, and the reasons for the alternative use. However, with or without this waiver, all funds must be expended for programs within Me 12 authorized program purpose areas (P/ease use no more than the space available on this page for your explanation) The City of Fayetteville Police Department will utilize the funds provided by the JAIBG td 8uppOtt 011 of the authorized programs purpose area. The County and State provides services for the other purpose areas. 4/16/03 *Signature of Authorized • Date *The Authorized 0 h' al must have legal authority to represent a local unit of government. • • JAIBG CASH MATCH REQUIREMENT FORM Cash Match A local unit of government may allocate up to 10 percent of the total program cost for administrative costs related to the JAIBG programs All funds used for administrative costs are subject to the Cash Match requirement. The local govemment reapient of the JAIBG award �i contribute (in the form of a Cash Match) 10 percent of the total program cost (other than costs of construction of permanent correctional fadiities, which require a 50 percent match). The total program cost is made up of the Federal award amount and the Cash Match. If only the Federal amount is known, the calculation of the match requirements Is as follows: 1. Convert the Federal award amount percentage to a fraction (example, 90 percent = 9/10). 2. Invert the fraction from 9/10 to 10/9. 3. Multiply the Federal award amount by the numerator (example, 10,000 x 10 = $100,000). 4. Divide the result by the denominator to determine the total program cost (example, $100,000/9 = $11,111 11) 5. Subtract the amount of the Federal award from the total program cost to determine the Cash Match (example, $11,111.11 — $10,000 = $1,111) Allowable Sources of Cash Match are: 1. City and County Appropriations 2. Housing and Community Development Act 3. Equitable Sharing Program, a Federal asset forfeiture distnbution program to state and local officials 4. Appalachian Regional Development Act 5. Private Funds By signing this form you are confirming you have read the above mentioned stipulation and have included the required Cash Match is induded in your budget 41 4/r/ *Signatures &'Authorized Official 4/16/03 Date *The Authorized Official must represent a local unit of government e.g., a mayor or county Judge. • ASSURANCES AND CERTIFICATION BY APPLICANT Assurances Applicant assures and certifies that he/she has read and will comply with the following: 1. The Grantee shall provide the services under the terms of this agreement in accordance with the purposes, goals, objectives, and target groups as so stated in the application for funding and any approved addendum. 2. The Applicant possesses the legal authority to apply for this grant; a resolution or motion has been adopted by the applicant's governing body which authonzes the submittal of this application, mcluding all understanding and assurances contained herein, directing and authorizing the `official representative" to act in connection with the apphcation and to provide such addrtional information as may be required. 3. The Grantee will comply with Titles IV and VI of the Civil Rights Act of 1964 and with Section 504 of the Rehabilitation Act of 1973, in that no person shall, on the grounds of race, color, national origin or handicap, be excluded from participation in, be denied benefits of, or otherwise be subjected to discrimination under any program or activity receiving federal financial assistance. Equal opportunity will also be assured in all employment practices. 4. Facilities, programs, and services supported through these funds will be located as to be readily accessible, available, and responsible to the needs bfthe population without discrimination because of sex, creed, race, or duration of residence 5. Safeguards will be established to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 6. The Arkansas Department of Human Services, Division of Youth Services, through any authorized representative or any duly authorized representative of federal government, will have access to and the right to examine all records, books, papers, or documents relating to the grant funding. • Juvenile bailee Program Assurances 7. The Grantee understands that failure to establish or operate the funded program in accordance with the terms of the funded application, in the opinion of the Division of Youth Services (DYS), may result in the awarded funds being withdrawn. 8. An annual audit for the fiscal period of the grant shall be conducted by a Certified Public Accountant in accordance with the generally accepted governmental audit standards. Sub -recipients under this agreement should comply with -the guidelines of the relevant OMB audit circular in effect at the close of the fiscal year of the sub -recipient. State and local government sub -recipients should follow the guidelines of OMB Circular A-128 or its successor. Non-profit organizations and educational institutions should follow the guidelines of the provisions of OMB Circular A-133. Audit reports should be submitted within f20 -Bars following the * end of the subgrantee's fiscal year. One (1) original and two (2) copies of the audit report should be submitted to the following address: Assistant Director Office of Chief Counsel/Audit Section, Department of Human Services, Slot 900, P.O. Box1437, Little Rock, Alt 72203-1437 9. The Grantee shall provide such program reports as requested, as well as a Final Report, to DYS within 90 days of the end of the grant period or the end of the proposed activities, whichever is sooner. 10. The Grantee shall provide Monthly/Quarterly Expenditure Reports to the Division of Youth Services JJDP Unit. Failure to submit these reports will delay the processing of requests for reimbursement grant payments. 11. The Grantee shall provide Monthly Activity Reports to the Division of Youth Services/JJDP Umt, by the 15th of the following month. Any report received after the 15th will be considered delinquent (unless the 15th falls on a weekend or a holiday). The request for funds form will not be processed until both the financial and subgrant activity reports have been received and approved by the JJDP Unit. • * The City of Fayetteville contract with a certified public accountant requires audit to be completed and ready for distribution in 180 days. 180 days Juvenile Justice Program Assurances When issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money, all grantees receiving Federal funds included in this Act, including but not limited to State and local governments and recipients of Federal research grants, shall clearly state: 1) The percentage of the total costs of the program or project, which will be financed with federal money; 2) The dollar amount of federal funds for the project or program: and - 3) Percentage and dollar amount of the total costs of the project or program that will be financed by nongovernmental sources. These assurances are part of the project grant application. An Official who is a duly authorized representative of the applicant must certify by his/her signature that the organization will comply with the provisions of the applicable laws, regulations, and policies related to the project By signing in the designated area below, the applicant agrees to abide by the stipulation contained in this application. Further, by virtue of these signatures, the applicant assures that this application was presented to the applicant organization governing board and received approval Signature (Board President if applicable) Typed Name Date Signature (Mayor, City Director, Co Typed Name Date Dan Coody 4/16/03 Form W -9 (Rev. January 20031 ocp.nnrs err w Tr-acy weer Renner seem i • • Request for Taxpayer Identification Number and Certification Give forth to the requester. Do not send to the IRS. Name City of Fayetteville Business nss name. a different from above aV 0 Corpora appropriate bas: ❑ Solese proprietor Address Ttanbe. sbm an0 apta side col 113 W Mountain St Government ❑„ti , aOmbac ❑ Pautrap ®Oa - City. sate. and ZIP mote Fayetteville, AR 72701 tdst amount nunbeW Imre (0 a0 Requester's none and address (optimal) Par 1 Taxpayer Identification Number (TM) Eider your TN In the appropriate box. For IndNldue s. this is your social security number (SSN). However, idsole lers disregarded entity, 1 nstructions an page 3. Fuetahles you employer Identification number ((tIIN). you do not have a number. see How to get a TN on page 3. Nota if the attain is !h more than one name. see dee chert an page 4 for guidelines on *erase rumba to ender. CerUficaton Part 11 Social saaatty rants 11414111 Of Employer I 0 8 4� 7 1 6 12 Under penalties of perjury. 1 artily that 1. The number shown on thls form Is my correct taxpayer identification number (or I em mating fa a number to be issued to me), and 2. I am not subject to backup withholding because (a) I am exempt Iran backup wi htderg. or 3$ I have not been notified by the Internal Revenue Service (IRS) that 1 am subject to backup ...Mil/lolling as a resift of a failure to report all Interest or dividends. a (e) the IRS has notified me that I am no longe subject to backup wkhtoidkx} and 3. 1 am a U.S. person (Including a U.S. resident alien). wit holdings ec use oYou oed tocross rt t all interem 2 est amend dividends been return.otifiedytFor reel RS that estaatentra sactlons. item 2 doosscurrently subject to �not backup For mo withholding because youareport cancefadon of debt. marm%xbns to an IndkAdual retirement For mortgage (IRA). n pail. sally. a aba+daman I of rsearedt property are not required to sigh the CaUflcadon. but you mat arrangement and ganaaily, pa cher than Interest and dhridenM, you provide your correct TIN. (See the • on page 1.) Sign j(ee Here Sivas or US . • Purpose of Form A person who Is required to file an information retum the IRS, must obtain your correct taxpayer Identification number (TIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to en IRA. U.S. person Use Form W9 only if you area U.S. person Pperson requesting it (the a resident reques�and liyour correct able, two'. 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be Issued). 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. Nota /f a requester gibes you a form other than Form W-9 to request TIN, you must use the requester's form if it /s substantially to the Form W-9. Foreign person. If you are a foreign person, use the appropriate Form W-8 (see Pub. 515, Withholding of Tax an Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a 'saving douse.' Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the redplent has otherwise become a U.S. resident often for tax purposes. 11 you are a U.S. resident alien who is relying on an exception contained in the saving douse of a tax treaty to daim an exemption from U.S. tax on certain types of income, you must attach a statement that specifies the following five items 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty artide addressing the income. 3. The emote number (or location) in the tax treaty that contains the saving cause and its exceptions. 4. The type and amotaht of Income that qualifies for the exemption from tax. 5. Suffident facts to justify the exemption from tax under the terms of the treaty article. Ea No 10231X Faro W-9 tRev. 1-2003)