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Home My WebLink About49-03 RESOLUTIONRESOLUTION NO. 49-03 A RESOLUTION TO APPROVE AN INCREASE OF ONE AND ONE-HALF FULL TIME EQUIVALENT POSITIONS WITH THE COMMUNITY DEVELOPMENT BLOCK GRANT DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYET7'EVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves increasing the amount of full-time equivalent positions within the Community Development Block Grant Division by one and one-half full time equivalent positions. PASSED and APPROVED this the 15th day of April, 2003. ATTEST. By: Aatsim, Sondra Smith, City Clerk APPROVED: By: NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 49-03 Document • 1 04/01/03 Res. 49-03 w/Ex. A 2 03/28/03 Staff Review Form w/attachments memo to mayor and City Council .3 y m mi memo to Hugh Earnest NOTES: FAYETTENILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Hugh Earnest CEO From: Clarice Buffalohead-Pearman City Clerk Division Date: April 17, 2003 Re: Res. No. 49-03 Attached is an executed copy of the above resolution approved by the City Council on April 15, 2003, approving an increase of full-time personnel for the Community Resources & Code Compliance Division. If anything else is needed please let the clerk's office know. /cbp attachments • Nancy Smith, Internal Auditor Yolanda Fields, Code Compliance Director • X . AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW P,65 STAFF REVIEW FORM yob/zag -03 eomiw, AO*/ alariVihr- rit,c Grant' For the Fayetteville City Council Meeting of: April 151 2003 FROM: Hugh Eamest Name Administration Division Department ACT/ON REQUIRED: Approval of 1.5 FTE for the Community Development Block Grant COST TO CITY: Cost of this request Program Category / Project Name Account Number Project Number MEM Funds Used to Date Program / Project Category Name Remaining Balance Fund Name BUDGET REVIEW: Budgeted Item Budget Manager Date Budget Adjustment Attached fecie41 CroAt CONTRACT/GRANT/LEASE REVIEW: 44- Aster Accounting Manager Date Internal Auditor Date • data- Oelf; AVA- ey Date Purchasing Manager Date Di is ead ATION: .•••"e Department D ector Finance & Internal Services Dir. Chief nistrative Officer Mayor Date Date 03 7; -1.3 Date tarn Date Cross Reference New Item: Yes No Previous Ord/Res#: Orig. Contract Date Orig. Contract Number 0 Staff Review Form - Page 2 0 Description Meeting Date Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator •FAYETTEVILLE • THE CITY OF FAYETTEVILLE, ARKANSAS DATE: March 27, 2003 TO: The Mayor and City Council FROM: Yolanda Fields, CRC Tim Conklin, Director ofConjjirnFiity Planning & Engineering Svs. Hugh Earnest Chief Administrative Officer RE: Approval of 1.5 FTE for the Community Development Block Grant Background In April of last year the Community Resources and Code Compliance Division was created. This division includes the Community Development Block Grant (CDBG) programs and the Code Compliance program. The CDBG programs are funded by the U.S. Department of Housing and Urban Development (HUD). These programs include grant administration, housing programs, public services and public facilities. The funding for Code Compliance comes from the City General Fund. The rationale behind the creation of this division was to increase our emphasis on code enforcement in the City. We have been, over the past year, successful in improving the quality of this program and we anticipate continued improvement for the foreseeable future. Current Status The CDBG staff is working on applications for additional HUD funding to assist with the rehabilitation projects. Other areas of emphasis include the following: • Working with the Northwest Arkansas Housing Coalition in seeking funding to help eliminate homelessness • Establishing the first NWA Children's Fest to bring awareness to childhood hunger in the United States • Working toward the development of a local housing advisory group • Partnering with the University of Arkansas on a housing project • Assisting the local Rebuilding Together group to provide rehabilitation services to individuals and non -profits agencies • Improving the information flow on CDBG to the community • Working with the Arkansas Center for Health Improvement to develop a solution for the large number of medically uninsured in the state of Arkansas 113 WEST MOUNTAIN 72701 479421-7700 FAX 479-676-8257 • The addition of the work associatcd with Code Compliance over the past year is causing a number of problems within the six person staff. Specifically, the merger of responsibilities and additional duties in managing housing rehabilitation and code compliance and the growth in both program areas has caused us to consider a structural change in the organization. Recommendation The work load in this important area can be expected to increase as we become more assertive and proactive in the areas listed above. In addition, as we noted, the dual responsibilities assigned to one individual for rehabilitation and enforcement is becoming more and more difficult to properly manage. We are, therefore, recommending that the Council approve an additional one and a half (1.5) full time equivalent (FTE) employees for this area Such a move will enable us to improve our service delivery in housing and enforcement and will ensure that we can continue to manage the growth in the quality and quantity of services in these critical areas. Most importantly, we propose to do this by utilizing only CDBG monies. The proposed change will be accomplished by focusing the work of a code compliance officer to work on redevelopment within the CDBG target area This allows us to fund that position from CDBG. We will secure an individual who will be solely responsible for coordination of our Code Compliance program. This proposed change will increase our service delivery capabilities and will be done with no additional cost to the General Fund of the City. The half time FTE requested is to cover a position that was included in the 2003 grant budget as submitted.