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HomeMy WebLinkAbout35-03 RESOLUTIONRESOLUTION NO.35-03 A RESOLUTION AUTHORIZING THE FAYETTEVILLE FIRE DEPARTMENT TO APPLY FOR A FEDERAL EMERGENCY MANAGEMENT ADMINISTRATION(FEMA) FIRE GRANT IN THE AMOUNT OF ONE HUNDRED ELEVEN THOUSAND FIVE HUNDRED EIGHT DOLLARS ($111,508.00) TO ESTABLISH A WELLNESS AND FITNESS/EMS DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Fire Department to apply for a Federal Emergency Management Administration (FEMA) FIRE Grant to establish a Wellness and Fitness/EMS Division. PASSED and APPROVED this 4th day of March, 2003. FhL 44. t'lk'SVA>. • lL 4:'�' ti f• • I 1 TTEST: By: AiA1 SONDRA SMITH, Ci APPROVED: By: DAN COODY, May NAME OF FILE: CROSS REFERENCE: Date Resolution No. 35-03 Document 1 03/04/03 Res. 35-03 of the grant 2 02/19/03 Staff Review Form w/attachments: received 2/20/03 memo to Hugh Earnest & Chris Bosch Executive Summary 3 03/10/03 memo to Chris Bosch NOTES: As of 4/14/03 no copy of the grant has been received FAYETTE% LLE THE CITY OF {AYETTEVAhL. ARKANSAS DEPARTMENTAL CORRESPONDENCE • Chris Bosch Fire Operations From Clarice Buffalohead-Pearman- '\ City Clerk's Division Date: 3/10/2003 Re: Resolution No. 35-03 A copy of the above resolution passed by the City Council March 4. 2003 is attached hereto. If anything else is needed please let the city clerk's office know. The original(s) of this information will be microfilmed and filed in the city clerk's office /cbp cc. Nancy Smith. Internal Auditor • AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW • STAFF REVIEW FORM 35-o3 • 1,a -tiocurki'l OM Pt 31`1°�3 For the Fayetteville City Council Meeting of: March 4, 2003 FROM: Chris Bosch Name Fire Operations Fire Division Department ACTION REQUIRED: A Resolution providing the Fire Department with Council approval to submit a grant request for a FEMA FIRE Act Grant during the 2003 funding cycle. COST TO CITY: $0.00 Cost of this request Account Number Project Number Category/Project Budget Program Category / Project Name IMMEI Funds Used to Date Program / Project Category Name Remaining Balance Fund Name BUDGET REVIEW: ,1//f}— Budgeted Item Budget Adjustment Attached Budget Manager CONTRACT/GRANT/LEASE REVIEW: lth` IAk Accounting Manager/ Z --1/'"C) Date Administrative Services Director Date City Atto('ney Purchasing Manager ti� Date D- e /'i Interhal Audio or )1119/0.3 Date ADA Coordinator Date Grant Coordinator Date STAFF RECOMMENDATION: Fire Chief recommends approval of the resolution. Division Head Depaytment Director Date Administrative Services Director Date 2-/9-03 Date v Mayor 7l Date Cross Reference New Item: Previous Ord/Res#: Orig. Contract Date Orig. Contract Number No • Staff Review Form - Page 2 • Description Comments: Budget Manager Accounting Manager W t Q 9 ,±-16 /2 oh) 3); (,441 Lz- . /h Qom)SSDiLATh A.A./6_, ' Lid 1 ct� a� `Cyoat $064_1.241 c� City Attorney as _tL .�(ct �it? C. • Purchasing Manager ADA Coordinator Internal Auditor Meeting Date Reference Comments: yts . J[6C_OSstS 03 a4_4 Fact -02-4> tjh,z4 ;s 9L Cove-, L �i ,scucse� �.��„ P0Ld eo5tr�cs no fQ 6 (1-14.1_ FE -m A DLittvw it�.uc2, uzun.QA. AR6 �r rEM/' Grants Coordinator FAYETTEtILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: Hugh Earnest, Chief Administrative Officer Chris Bosch, Fire Chief FROM: Stephen Davis, Finance & Internal Services Directo DATE: February 20, 2003 SUBJECT: Fire Department FEMA Grant The Fire Department has an agenda request to obtain City Council authorization to apply for a FEMA grant that will provide for two programs: Fire Fighter Wellness & Fitness and Emergency Medical Technician Training. The projected cost of both programs is approximately S1 11,000. A portion of the justification for the programs is the requirement that the City's EMT's be re- certified every two years. The rc-certification cost, per the agenda memo, is approximately $52,000 and includes the cost paid to the third party provider, as well as the overtime paid to the fire fighter. Finance staff has reviewed the agenda item and have several questions. I request that the item be left on the agenda and that the questions are clarified between the time of grant filing and any grant acceptance. The questions are as follows: 1) How has the City paid/provided for re -certification for EMT in prior years? 2) Was the re -certification class conducted by the Fire Training Officer? 3) How will the Fire Department be able to provide the training in-house, maintain minimum staffing and not incur overtime? 4) Can an existing Fire Department position be re -assigned to provide the staff requested as part of this grant application? 5) How docs this new program and related new staff fit into the overall staffing issues for the Fire Department? 6) Does the Fire Department have existing facilities to support this grant request? K:\Steve Davis\Fire Department FEMA Grant.doc • • Executive Summary Fire Department 2003 FIRE Act Grant March 4, 2003 Background: During 2002 the Fayetteville Fire Department requested and received a FIRE Act Grant through the Federal Emergency Management Agency and the US Fire Administration. This grant, which totaled approximately $111,000, was used to purchase new turn -out gear for all Fire Department uniform personnel. This grant program is part of the Federal Govemment's effort to enhance homeland security and improve local Fire Department's ability to provide efficient and effective Fire, EMS and Rescue services at the municipal level. This grant currently requires a 30% match; however, local Fire Departments are allowed to utilize Act 833 Insurance Turnback money to cover this requirement. Current Status: During the 2003 funding cycle FEMA has identified four primary criteria areas in which these grants will be awarded. These areas are Fire Operations and Safety, Fire Prevention, Fire Department Vehicles and Emergency Medical Services. Organizations requesting grant funds during the 2003 cycle, and who have received funding during previous cycles, are required to apply in a different category this year. Since the Fire Department applied for, and received, funding under the Fire Operations and Safety category we have decided that this years request should focus on the Emergency Medical Service aspect of the grant. The Fire Department would like to request funding, through this grant, to establish two specific programs. The primary program would be the Fire Fighter Wellness & Fitness program, which will allow the organization to focus on developing and maintaining an effective health and fitness program for our personnel. The secondary program will be the Fire Department Emergency Medical Technician Training program which will allow the Department to provide EMT training to its personnel in a more cost effective manner. Currently the Fire Department is required to provide this training by outsourcing it to private contractors who charge the Department approximately $600 per person, or $52,000 per year. This includes the actual cost of the training class and any overtime required to attend this class. Establishing these two programs would allow the Fire Department to conduct this training in a more efficient and effective manner while employees are on -duty rather than paying overtime for them to attend these classes. This would also allow the Fire Department to set the training schedule rather than being forced to conform to schedule of an independent instructor. Once these programs are established this training service could also be made available to other City Departments on an as needed basis. Potential Cost Factors: The establishment of this Division would require the employment of a Program Coordinator and the purchase of several pieces of monitoring and training equipment. These costs will allow the Fire Department to conduct health assessments, develop individual employee fitness programs and provide effective training related to the emergency medical service. Fortunately, this year's FIRE Act Grant, under the EMS category, provides funding for the personnel, as well as equipment, necessary to accomplish these goals. The Fire Department would like to request funding for this additional staff position as well as the aforementioned equipment. As previously mentioned, this grant requires the Department to provide 30% in matching funds; however, Insurance Tumback (Act 833) funds can be used meet this requirement. Through this process the Department will also be required to maintain this position for one additional year, after the funding is awarded; however, this can be accomplished through the standard annual budgeting process. Current estimates identify the initial start-up cost for this program will be approximately $100,000 with FEMA providing $70,000 and the Fire Department providing the matching $30,000. The Fire Department is currently working out a detailed cost sheet for this application and will be happy to provide this information once the process is complete. Further, according to City Ordinance, the Fire Department will bring this request before the Council for approval prior to accepting the grant if it is awarded. This initial request does not commit the City to any requirements; it simply provides the Fire Department with permission to proceed with the grant request process. Recommendation: The Fire Department would like to request a Resolution, from the Council, allowing us to submit a grant application to the Federal Emergency Management Agency for a FIRE Act Grant. This grant would provide funding for the establishment of a Wellness & Fitness/EMS Division. We believe this funding will be beneficial to the Department and will assist us in more efficiently and effectively maintain adequate levels of training and improved service to the citizens of Fayetteville.