HomeMy WebLinkAbout32-03 RESOLUTIONRESOLUTION NO. 32-03
A RESOLUTION APPROVING TASK ORDER NO. 14 IN AN
AMOUNT NOT TO EXCEED SIXTY-SIX THOUSAND TWO
HUNDRED DOLLARS ($66,200.00) WITH McCLELLAND
CONSULTING ENGINEERS FOR ENGINEERING SERVICES
ASSOCIATED WITH THE CONSTRUCTION OF A THREE -BAY
CORPORATE HANGAR AT THE FAYETTEVILLE MUNICIPAL
AIRPORT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council hereby approves Task Order No. 14 in an
amount not to exceed Sixty -Six Thousand Two Hundred Dollars ($66,200.00)with
McClelland Consulting Engineers for engineering services associated with the
construction of a three -bay corporate hangar at the Fayetteville Municipal
Airport.
PASSED and APPROVED this 4th day of March, 2003.
By
SONDRA SMITH, City Clerk
APPROVED:
By
BOOL
DAN COODY, Mayo,
• •
TASK ORDER NO. 14
FBO HANGAR
FAYETTEVILLE MUNICIPAL AIRPORT
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the basic agreement entitled CITY OF
FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on March
7, 2000, as amended. The referenced basic agreement pertains to proposed
improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered
into and executed on the date indicated below the signature block, by and between the
City of Fayetteville and McClelland Consulting Engineers (MCE) sets forth the project
description, project schedule, and engineering fees related to hangar improvements at
the Fayetteville Municipal Airport.
SECTION 1 - PROJECT DESCRIPTION
The project is to consist of: assistance in applying for state funding for the project; the
preliminary and final engineering design for a 60' x 190', 3 bay, - 60' x 60' Corporate
Hangar, Building on the east side of the East Apron Complex; preliminary and final cost
estimates; meetings with the City to review various aspects of the project; and
engineering services associated with detailed design and construction. Also design
assistance with the Self -Serve Fueling Station and Consultation and assistance, as may
be requested by the Airport Director and/or Airport Board.
1:\2003\032109\Task Orders\Task Order 14.doc
• •
SECTION II - PROJECT SCHEDULE
From the time the City of Fayetteville issues the Notice To Proceed (NTP), MCE will
endeavor to execute the project as expeditiously as possible to enable the Owner to
solicit competitive bids for construction during the month of May 2003.
SECTION III - SCOPE OF SERVICES
MCE shall, generally, provide those services listed in the basic agreement which are
applicable to this specific Task Order. Specifically, the project is likely to include:
A Assisting the City in making application for a grant from the Arkansas Department
of Aeronautics.
B. Surveying.
C. Performing preliminary engineering.
D. Formulating preliminary and final construction cost estimates.
E. Meeting with the City to discuss design criteria, desired features, and schedule.
F. Performing the detailed design of the construction project as determined by the
City.
G. Coordinating with the Arkansas Department of Aeronautics to secure their review
of the proposed project.
H. Advertising for competitive bids and recommending the award of a construction
contract.
Construction administration and inspection.
J. Construction staking for a baseline and benchmark.
K. Construction materials testing.
J:\2003\032109\Task Orders\'Task Order 14.doc
•
•
L. Providing a set of "Record Drawings" at the completion of construction based
upon the Contractor's mark-ups.
SECTION IV - FEES AND PAYMENTS
The following fees are to be paid to the Engineer as compensation for his services:
A. Application to State:
B. Topographic Survey :
C. Geotechnical Investigation:
D. Preliminary Engineering:
E Detailed Design:
F. Bidding Service: :
G. Construction Administration & Inspection:
H. Construction Staking:
I. Construction materials testing
a lump sum of
a lump sum of
a lump sum of
a lump sum of
a lump sum of
a lump sum of
$800.
$1,500.
$2,800.
$14,500.
$12,250.
$1,200.
hourly rates, estimated to be $20,500.
a lump sum of
$650.
hourly rates & unit prices, estimated to be $2,500.
J. Design Assistance with Self -Serve Fueling Station: hourly rates, est. to be $4,250.
K. Consultation Services and Assistance to Airport Director and Airport Board at
various meetings, as requested/required: hourly rates, estimated to be $5,250
Appendices A, B, C, & D presents hourly rates for personnel anticipated to be assigned
to this project and the unit prices as well as the basis of payments to be made to the
MCE.
J:\2003\032109\Task Ordcrs\l'ask Order 14.doc
SECTON V - BASIC AGREEMENT IN EFFECT:
Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING
SERVICES shall remain in full force as originally approved and executed.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly
executed as of the date and year first herein written.
FOR THE CITY OF FAYETTEVILLE:
FOR McCLELLAND CONSULTING ENGINEERS, INC.:
Vice President
J:\2003\032109\Task Orders\Task Order 14.doc
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1 TASK DESCRIPTION _
[APPLICATION TO STATE FOR FUNDING
SURVEYING
TOPOGRAPHIC SURVEY
JGEOT ECIINICAL. INVESTIGATION
PRELIMINARY ENGINEERING
1 SCOPING MEETING 1
1 SURVEYING
1 PRELIMINARY LAYOUT
ULS DLVEL DRAWN(: ORGANIZATION
DFS DEVEL GRADING PLAN/SET ELEVATIONS I
1 DES DEVEL DRAINAGE PLAN/COORD WWAPRON
DES DEVEL UTILITY PI AN/UTILITY SLRVICES
DES DEVEL HANGAR PLANSTRUCTl1RAURR
1 DES DEVEL PAVING SECTIONS
1 DES DEVEL AIRSIDE ACCESS PLAN 1
DFS DEVEL LANDSIDE ACCESS PLAN
DES DEVEL ELECTRICAL PLAN
OUTLINE SPECIE ICA IIONS
UPDATE. COST ESTIMATE.
INHOUSE OA REVIEWS
MIL I TNG WIIII OWMLR
SUBTOTAL, PRELIMINARY ENGINEERING
DETAILED PLANS
DETAIL DES DRAWING (IRGANILAI ION
DETAIL DES GRADING PLAN & DETAILS
DE TAIL DES DRAINAGE PLAN 8 DETAILS
DETAIL DES UTILITY PLAN & DETAILS
DETAILED DES HANGAR PLAN 8 DETAILS/RR
DL TAIL DIS PAVING DE TAILS
DF.TAII. DES AIRSIDE ACCESS PLAN DETAILS
DETAIL DES LANDSIDE ACCESS PLAN DETAILS
DETAIL DES ELECTRICAL PLAN 8 DETAILS 1
SPECIFICATIONS
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FINAL COST ESTIMATE
REVIEW MEETING WITH OWNER
REVISIONS TO PLANS & SPECS — _
SUBTOTAL, DETAILED DESIGN 1
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CONSTR. ADMIN. AND INSPECTION
CONSTR ADMINISTRATION _1
CONSTR INSPECTION J
SUBTOTAL, CONSTRUCTION PHASE
CONSTRUCTION STAKING 1
CONSTRUCTION MILS TESTING (Estimated To Be) 1
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Consultation Services to Airport (Various Meetings) 1
GRAND TOTAL, ENGINEERING SERVICES 1
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APPENDIX B
TASK ORDER NO. 14
Hourly Rates for Personnel
Fayetteville Municipal Airport
CATEGORY
Project Director
Project Manager
Engineer III
Engineer II
Engineer I
Registered Surveyor
Computer Technician
Senior Engineering Technician
Engineering Technician
Survey Crew (2 man)
Clerical Support
CADD Technician III
CADD Technician II
CADD Technician I
Soils Lab Supervisor
Soils Technician II
Soils Technician I
J:\DRAKE FIELD \CONTRACTS\Appendix B Hourly Rates T014.doc
BILLABLE HOURLY
RATE RANGE
$105 to $130
$85 to $105
$70 to $85
$50 to $70
$40 to $50
$40 to $55
$46 to $55
$55 to $65
$45 to $55
$80 to $105
$25 to $45
$50 to $60
$40 to $50
$25 to $40
$35 to $50
$30 to $35
$25 to $30
APPENDIX "C"
TASK ORDER NO. 14
GEOTECHNICAL INVESTIGATION
THREE BAY 60' BY 60' CORPORATE HANGARS
DRAKE FIELD, FAYETTEVILLE MUNICIPAL AIRPORT
February 14, 2003
I Item No. 'Item Description / ASTM Designation
1 Quantity 1 Units 1 Unit Price 1 Extended
1 Equipment Mobilization and Demobilization ($2 10/mi each wa 1 LS
2 Boring Layout
Boring Setup Charges
$100.00 $100.00
Subtotal 5100.00
1 HR $60.00 $60.00
4 EA $35.00 5140.00
3 Soil Drilling and Sampling, ASTM D-1586 & ASTM D-1587
Soil Drilling in Apron Area ( 5 Borings - 15 feet max. ) 75 LF
4 Soil and Rock Laboratory Testing
ASTM D-2216, Moisture Content Determination
ASTM D-4318, Liquid and Plastic Limit of Soils
ASTM D-422, Gradation Analysis of Soils (6 Sieves )
ASTM D-2166, Dry Unit Weight of Soil Specimens
ASTM D-698, Standard Proctor Test
24 EA
6 EA
6 EA
10 EA
1 EA
Subtotal $200.00
$8.50 $637.50
Subtotal $637.50
$12.00
$55.00
$50.00
$12.00
$110.00
$288.00
$330.00
$300.00
$120.00
$110.00
Subtotal 51,148.00
ESTIMATED GEOTECHNICAL INVESTIGATION $2,085.50
J:\DRAKE FIELD\CONTRACTSVee sheets\geotechfeeT014.wt3:wj
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APPENDIX D
CONSTRUCTION MATERIALS LABORATORY
FEE SCHEDULE
TASK ORDER NO. 14
GENERAL:
Laboratory Field Technician
AHTD-Qualified Technician'
Engineering Technician •
Senior Engineering Technician
Lab Supervisor
Consultation:
Lab Supervisor
Field Engineer
Project Engineer
Project Manager
Principal Engineer
Lab Report Preparation
SOILS:
AHTD-Qualified Field Technician
Soils Field Technician (1 -hour minimum)
In -Place Compaction Test -Nuclear Gauge ASTM D 2922
Sample Pickup
Nuclear Density Gauge Fee (per project, per day)
Liquid Limit, Plastic Limit, Plasticity Index ( 3 point) ASTM D 4318
Sieve Analysis -Washed No. 200 (Wet) ASTM D 1140
Sieve Analysis -Dry ASTM D 422
Hydrometer Analysis ASTM D 422
Specific Gravity ASTM D 854
Soils Classification, Unified or AASHTO ASTM D 2487 or AASHTO M 145
Laboratory Maximum Compaction Test ASTM 0 698 or AASHTO T 99
Laboratory Maximum Compaction Test ASTM D 1557 or AASHTO T 180
Potential Volume Change -Swell Pressure
California Bearing Ratio -CBR ASTM D 1883 (3 point) (Proctor curve additional)
Shrinkage ASTM D 427
Soil Bearing Capacity (Engineering Tech., 2 -hour minimum)
Non -ASTM Procedures Available On Request
CONCRETE
Concrete Mix Design
Review Concrete Mix Design (Lab Supervisor)
Confirm Concrete Mix Design
Concrete Field Technician * (1 -hour minimum): [For any of the following 6 items]
• Unit Weight and Yield of Freshly Mixed Concrete ASTM C 138
• Concrete Cylinder or Beam Molding ASTM C 31
• Concrete Cylinder or Beam Pickup
• Concrete Slump Test ASTM C 143
• Concrete Air Content Test ASTM C 231 or C 173
• Cement Mortar or Group Sampling
AHTD-Qualified Concrete Technician: [For any of the foregoing 6 items.]
Compressive Strength of Concrete Test Cylinders ASTM C 39 (pad cap)
Compressive Strength of Concrete Test Cylinders ASTM C 39 (sulfur capped)
Spare Cylinders Specimens Processed but not Tested
Schmidt Hammer Testing (Engineering Tech, 2 -hour minimum)
J 1DRAKE FEIDCORTRACTS tfduo T014 .oam
• ACI Grade I Concrete Field Testing Technician
$ 32.00 per hour
38.00 per hour
50.00 per hour
61.00 per hour
45.00 per hour
45.00 per hour
65.00 per hour
75.00 per hour
105.00 per hour
120.00 per hour
30.00 per hour
38.00 per hour
32.00 per hour
15.00 each
48.00 each
35.00 per sieve
8.00 per sieve
90.00 each
50.00 each
110.00 each
120.00 each
135.00 each
100.00 each
150.00 each
50.00 each
45.00 per hour
Price on Request
45.00 per hour
Price on Request
32.00 per hour
38.00 per hour
10.00 each
15.00 each
10.00 each
45.00 per hour
Page 1 of 2
APPENDIX D
CONSTRUCTION MATERIALS LABORATORY
FEE SCHEDULE
TASK ORDER NO. 14
CONCRETE (Continued):
Flexural Strength of Concrete Beams ASTM C 78 or C 293 25.00 each
Spare Beam Specimens Processed but not Tested 20.00 each
Compressive Strength of Grout Cubes 20.00 each
Compressive Strength of Cement Mortar Cubes 15.00 each
Concrete Coring (3" or 4"):
Core Machine & Lab Technician
Additional Lab Technician, as required
Compressive Strength of Concrete Cores (3" or 4")
Other Core Sizes
Aggregate Sieve Analysis:
Dry Sieve ASTM C 136 8.00 each
Wet Sieve ASTM C 117 35.00 each
Fineness Modules 25.00 each
Decantation 30.00 each
Deleterious Materials 60.00 each
Specific Gravity and Absorption of Aggregate ASTM C 127 & C 128 85.00 each
Dry Rodded Unit Weight of Aggregate ASTM C 29 50.00 each
Sodium or Magnesium Sulfate Soundness (5 cycles) ASTM C 88 250 00 each
Additional Cycles 50.00 each
60.00 per hour
32.00 per hour
30.00 each
Price on Request
ASPHALT:
Asphalt Mix Design
Review Asphalt Mix Design (Lab Supervisor)
Asphalt Field Technician
In -Place Compaction Test -Nuclear Gauge (Lab Technician)
Sample Pickup
Marshall Test including Stability, Flow, Laboratory Density, Percent Air Voids,
Percent Voids in Mineral Aggregate (3 specimens per test)
Extraction including percent Bitumen and Aggregate Gradation
Laboratory Density of Cored Plugs including Depth Measurement
Asphalt Coring (3" or 4"):
Core Machine & Lab Technician
Additional Lab Technician, if required
Sample Pickup
FIREPROOFING:
Unit Weight, Bonding Strength, Thickness and Sampling
(actual time required for Lab Technicians)
Report Preparation (Lab Supervisor)
STRUCTURAL STEEL:
Bolt Torque Testing: Lab Technician(s)
Field Engineer
Pneumatic Torque Wrench Calibration (twice per day)
Visual Weld Inspection Field Engineer
Services not Listed are Available on Request
J ORME PELOCONTRACTSMp .Mo O T014 ..pp fen
Price on Request
45.00 per hour
32.00 per hour
32 00 per hour
225.00 each
170.00 each
25.00 each
60.00 per hour
32.00 per hour
32.00 per hour
32.00 per hour/Tech.
45.00 per hour
32.00 per hour
65.00 per hour
50.00 each
70.00 per hour
Page 2 of 2
FAYETTEVI LLE
THE CITY OF FAYETEVILLL LIKANSAS
DEPARTMENTAL CORRESPONDENCE
Ray Boudreaux
Airport
From: Clarice Buffalohead-Pearman
City Clerk's Division
Date: 3/10/2003
Re: Resolution No. 32-03
A copy of the above resolution passed by the City Council, March 4, 2003 is attached hereto.
Also attached are two of three original copies of Task Order No. 14 with McClelland Engineers.
If anything else is needed please let the city clerk's office know.
The originals) of this information will be microfilmed and filed in the city clerk's office.
/cbp
cc Nancy Smith, Internal Auditor
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 32-03
Document
1
03/04/03
Res. 32-03 w/Task Order No. 14
2
02/20/03
Staff
Review Form w/attachments:
because James
picked up
2/14/03 memo to mayor/city council
2/14/03 letter to Boudreaux from McClelland Eng
NOTES:
no memo to airport
personnel w/copy
of task order
because James
picked up
after the mayor signed.
i
•
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of March 4, 2003
STAFF REVIEW FORM
3? -03
rgSK O'dar fie.1
cJe11a4d
SiLtl°3
FROM:
Ray M. Boudreaux Airport
Division
Name
Aviation & Economic Development
Department
ACTION REQUIRED: Review and approve Task Order No. 14 with McClelland Consulting Engineers for engineering
services to design and construct three small corporate hangars at Fayetteville Municipal Airport, Drake Field.
COST TO CITY:
66,200
Cost of this Request
5550.3960.5314.00
Account Number
•
Project Number
450,000
Category/Protect Budget
0
Funds used to date
450,000
Remaining Balance
Services/Charges
Category/Project Name
Capital
Program Name
_Airport
Fund
2R.1 G T REVIEW:
J/2
Budget Manager
2 &03
Date
X__ Budgeted Item
Budget Adjustment Attached
Administrative Services Dir.
Date
CONTRACT/GRANT/LEASE REVIEW:
� ;j ofeP
co ung Man ger ate Internal Audi
Ctj mey Dit19 SADA Coordinator
Purchasing Officer
•
c hAL t/18/o3
Date GRANTING AGENCY
Date
Date Grants Coordinator
Date
STAFF RECOMMENDATION: Approve Task Order No. 14 & Mayor sign the agreement.
Cross Reference
New Item: Yes X No
Prev. Ord/Res#:
Orig Cont. Date:
Orig Cont #:
•
STAFF REVIEW FORM Page 2
Meeting Date: N/A
Comments: Task Order No.14 approved by the Airport Board at their meeting February 13, 2003. Project is
budgeted and funds are available. Review and approve Task Order No. 14 for signature by Mayor.
Budget Manager
Accounting Manager
City Attorney
Purchasing Officer
Internal Auditor
ADA Coordinator
Grants Coordinator
Reference Comments:
Reference Comments:
Reference Comments:
Reference Comments:
Reference Comments
Reference Comments:
Reference Comments:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, PRKANSAS
DAN COODY, MAYOR
TO:
THRU:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Dan Coody, Mayor
City Council Members
Staff Review Committee
Ray M. Boudreaux, Directorcbnomic Development
February 14, 2003
McClelland Consulting Engineers Task Order No. 14, Small Corporate Hangars
And Self Serve Fuel System.
r
Background: The Airport Board approved at their meeting of February 13, 2003, construction
of three small corporate hangars and a self serve fuel system. This task order is for design
through construction of the projects and is in an amount NTE $66,200. The three small
corporate hangars are in a single building with three bays each being 60' X 60' and 3600 square
feet. Each hangar will be available for separate tenants and each will have separate entrances
and separate utility services. They will have heat and small unisex bathrooms and able to hold
up to a King Air 350. The three hangar building is estimated to cost $450,000 including
engineering. We will apply for a State grant with the Department of Aeronautics for a portion of
the cost.
The self serve system will be located on the east side of the airport and will be primarily for the
east side tenants. The tank system, a 500 gallon 100LL double well Avgas tank is estimated to
cost $20,000. We will apply for a state grant for the credit card dispensing equipment and
inventory control system.
Purpose: Review, approval and signature by the Mayor
Budget Considerations: Funds are available and budgeted.
Requested Action: Mayor sign the contract.
Attachments: Staff Review Form
Task order No. 14 (3 Copies)
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
4
MttMcCLELLAND
CONSULT/NG
ENGINEERS, INC.
/ DESIGNED 10 SIM /
PO. Box 1229
Fayetteville, Arkansas 72702-1229
501-443-2377
FAX 501-443-9241
February 14, 2003
Mr. Ray Boudreaux
Airport Director,
Fayetteville Municipal Airport
4500 S. School Suite F
Fayetteville, AR 72701
R ECE6VE D
FEB 1 4 2003
AIRPORT
Re: Proposed Task Order No. 14
3 Bay 60'x60' Corporate Hangars
Dear Mr. Boudreaux:
In response to your request, please find three (3) copies of Task Order No. 14 for the
above referenced project.
Please advise if you need further information regarding this Task Order. Thank you for
this opportunity to extend our services.
Sincerely,
LAND CONSULTING ENGINEERS, INC.
iI
iyJone:, • E
Iden
Enclosure: Task Order No. 14 (3 copies)
J:220031032109'boudreaux-0214.wpd-.ch