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30-03 RESOLUTION
J • • RESOLUTION NO. 30-03 A RESOLUTION APPROVING A BUDGET ADJUSTMENT WHICH WILL ALLOW FOR THE ROLL -FORWARD TO THE CURRENT BUDGET OF ALL PROJECTS OR ITEMS IN PROGRESS WHICH WERE APPROPRIATED IN THE 2002 BUDGET. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment which will allow for the roll -forward to the current budget of all projects or items in progress which were appropriated in the 2002 budget. A schedule of roll -forwards marked Exhibit "A" is attached hereto and made a part hereof. PASSED and APPROVED this 4th day of March, 2003. r FYEI • By •1 r ` •Ag I1'a CO" ATTEST: APPROVED: By: Sical AZ SONDRA SMITH, City Clerk DAN COODY, May City of Fayetteville, Arkansas • Budget Adjustment Form • Budget Year 2003 Department: Various Division: Various Program: Various Date Requested 2/18/2003 Adjustment Number 03-006 Project or Item Requested: Funding in various operational accounts and projects. Project or Item Deleted: None. From the various Use of Fund Balance accounts. Justification of this Increase: The funding is for 2002 budget amounts to be roll forwarded into 2003. Justification of this Decrease: There is sufficient fund balance remaining. The funding is coming from 2002 unexpended accounts. Increase Expense (Decrease Revenue) Account Name Account Number Amount Project Number See Attached Schedule Decrease Expense (Increase Revenue) Account Name Account Number Amount Project Number See Attached Schedule Approval Signatures Requested By Date L. Budget Manager Date Depanment Director Date Finance & Internal Services Director Date Mayor Date Budget Office Use Only Type: A B C (✓i E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log 3 -t/- 03 Date Initial. Date Initial Date Initial C O o ¢ E o a N D C C w E p N m c a m D co O O U ¢m 0 a 0 O Account Name J Q 8 O oacovn N On N m COO N N_ O O o N O N.N. N N CO •- N p CO 0 0 CI O 0 0 0 0 O N N V N C) - C) N O C) C) OO — — - - N N N - N f`7 C9 N tO C3 C) O - N - V j IS pp 8 S O S O N O) N NN (11 V) N N Cl M O O O N O N OOi N m O II)O S O CO O O 0 0 O a 8 0 O O N.N N O N t7 - (") fV Ti (7 ty N CO - - - N N (V r N Cr) C) N tD f7 C) O N - O - .- 4.9 w o m m m O N D C D 0 C co m o O coL U c o c 0 c m O. 0 2 m m 3 6 0 2 D J U 0 0 m W w O fn O O a D CCJ N N0.0 m m 0 0 3 0 c E y o E" () T m N o O 0 L-• Q� C '° c o_ R • U i " O m m J C C U7 U m O) O U m> U m a a m O O m p Ot m m C O 0 3 0' co c E E m a m 0a U~ c E r m 0 m o o o T o.6 o o f 'c c ` o c. m E. m o O o m U a m a c a c E °P50•& E E J._ a m E m a w .a i_ c- i f 0 m �' U_ a e m c l¢ ©'c m n c Q o y o n ~)$ a` ^o LO 0~ a U J m O" O a m m m F Q to 0 4 Q • C O th O U m U~ m lJ O N m O" C N E °a m O m O O' N w 5 w cc N m to a` .W m m .o w m "' w a V c m 2-<w w m o. m 0 c 3 3 CO'7 " m s •o m t° o CO o g m m y 3 u a m m m= o c N O J O O o o.> T O J- '' 0 n a D C` N o c n O N o c 0 0 D C O N O N C u. 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N O t0 a- 7` J Q 0 U C CT p c m m m E m - O a m E m 0 01 m E t0 c m m0 ; o w o) 0 a Q c a a m E U m ma ® 8 q O C C N W_ O U N y U O. Cli 0' ¢ C m 1` 0 O Q c N C m O O` 0 0 p~ V m E f o m 0F. m m y H m to 95 ca ¢ Q 0' V o a fn o c D G m Z N m c C O m ; y N N Q N m= 0 0 t m m N • N O m m m a d 0 a D m 0 0 ID 0 t O m a Z' a N O c 0, c 0 D V) H>> c m h m D _0 - w a co N L J fA C YU p p1 0 80 O 0 0 A a U U O 5fs 0 m.R 6 m O D N 2 O c 0 W H rm U o Oa a 2 x C vCl O C D D C O 1- a 'q Q O -02-g ffscL01 m O n m O O Cali O o m m C 0 0 U C N P m j O •- G U N Q Q U O U c~ O ad D 9. 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N n n n 0001 O 000f O 01 01 00) 0) 0 0 0 0 0) 01 01 o a o A co N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 HABUDGET\Budget Rolltorwards\2002 Rolltorwards\2002 Rolllorwards Schodulo - Oporational Approvod by City Cou C 8 cc E O d H a n 0 c 0 N 0 aO' co L Q D Qi m amm0 0. olme 0 H N G.) m H m O C J m Q a 3 oq O CC r 0 O U O N CC - Om C c6 0 O¢ c 0a 00 0 Account Name • • 0 0 0 0 0 0 0 0 N. V) 00 0 ao N S O t.: ao S S S S S S S O SCI N C I LO 0 0 .\NI m 0 0 m C 00 0 0 r 0 0 0 0^ N 0111 N O 0 OI 0000)(.1(0 C• CO r O N fp O N O 10 0 N )O W N O O O O T N O N N C) C) < CO- (V m m C) )O O Yr N t7 C) QI O N N C) C) 0) Lti Io�°0CO 000-�S8 N O N C41- N O (O N m CO- Cr; N 0 O �^O 0 0 0 O O 0 O S O O argO O N CD N QOi O f0 S 0 8 0 f") CI O N.o CO N O O N O O VI )O w O us CJ C1 N O N n Oi C N N 0 c co 0 CI O' 0 O C y c . a E ° _> .g x ° E8 .43 O 0 e N O J O. ¢ m m a V 0 m m .Ea C7 m co cmi a m w t w � 30 • m o c) t O) J Y _T ° C m C O q L a C N O O _ O m N U W O ° o m C m m c V C m Y p U a C c • o m m• , E cs 8 ? 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CO 0 CI N m 01 t0 C) N N m N- N N N 001 0 CI N u --0000 S N CO CO O CO C) N O N O 0 0 O Di O N N N Ci Vi- N N N O R) cO r O O C! m O N - r) O O N N O ID C- CO - O 0 O O N N m O 1 O N OJ O N • C O N N O ID N CO - 10 CI 1D N V) • N N C) 0 N m 0 J - m 0 0 N C ¢ m m 9 - C 0 U o= m 100) d Y E o Ua c Cr r O Z z m G 0 D. 0 m p O F u c 0 3 .o O 0 m N a c c G a m C d • W C E N O) 0 D O C N 43 c . S0 D= N TO m 0 ._.m. U • G y C O J C` c m O c r c a C D C m CO r m .N .76 D .tC CO m C U O C A N m m j m Eiva i' aoc amo� a LLEa O • m m p C O T ._ aC C J O O¢ O 0 0 m m t0 © V J J a H 2w8 v3 c)T6 f > VI W a)o)W m 00 O Y 2 2s 16 16 A o 'm^ m e _m m U G �i E c m m A -o E 5 E E r a` wizo_ LLrzO¢o= a2o¢wN¢ill vi O Di O O 88 (DLO O C) N N CI (V N O N 00000 C) 0 O 0 CI N O N - O O O N C C O m m Q 0) If O D r r J C H m m c 0,<0 m - m 0 0 uj m E c g m c cI d a m m o D m D a c o, m co a co x n c 03 c -3 as 0 m c 0 c I' m E E u '0 in m m E E 'E m 0 0 `m N E m E m m m e c m 'm a,j,6 _ 0° ad a .6 - 0 D d N O 2 .a d 0.4 c m co 0- E D It vi O O m LLo.ti- t) 3 9, 0 m m 0'a a CD o °r. 2- E E m E c m 2 p m o a m- t0 O Cl G C J J J c co O Cr) C m 2 O c G 0 E N O O m J O N IL- o_ O i fo_o_o_m02 r U D 7Qr r v)2D Econ 0000a COD 000000000000001 • 0 0 0 0 0 0 0 0 0 0 0 0 m 44 So cei o n 8 8 0 '0 el C) N N N C9 CI CO d N (V CO Cr) 111 N N N N N U) 0 0 0 0 0 O O O O O O O O O O O O - N N O O O O O O O O O N N N r) N CI VI Cr) N C) Q d d p t0 ID IO CD CD 0 ID ID 0 ID ID (0 <D O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8888888 00 O) N N r1 CO m O O O N N O O- O T C) d C• C. N N (7 VI O 0) N O N N N N O N d SsS888 SSNO -6 IO 6 N N m d • d d O N 10�0 N N . 8 8 0 8888 0 88 001.01000) 000000 Di ui ri O ID Di O 0) O m N CI r) d d 10 )0 0 N C) • d f CO') O') f"I m co m m m o O 0 0 0 0 0 CVNNNNNNNNCV N N N N N N Oporational Approved by City C ti: \ BUDGET \Budget Rolllorwards\2002 Rolltorwards\2002 Rol E o Q E F a T.10 0 a 0 0 C m C 3 p 0 co O O 0 a 0. = p _$0 U U a 0 a 0 -05D 0 To 0 0 m O 0 O— CO in c C 0 Y y 0 Q T 6 m 0 0 a w Q H N W m N O C D m L m Q r j O C T < O w U DJ 8¢ Ao C 0 O g (01 = CC 0 a 0 0 O • • oo V) 0 0 0 0 0 0 N ^ v co 0 0 0 in (p 0 0 0 0 0 co ffNN 03) ul C') V) O V) CD O O v CO VV O N Di Cr;O N CV W N O O0 O N N Cn N 01 l0 O co C7 V) OOO 000 0 n V 0 V) N 0 N O O N O N VCO (V N N - o O V) N 0 O N 0 0 N CO VD N O Nu) CO Vim) 00) O N 0 0000 0 v v N a0 N CO CI O N Cr) 0 c0 O CO 0 0 03 0 N v N N ¢) N co A N O C) 0 en 0 C m E m p E L m 6 7- _ p co t lQ `J a- c a 7 - JOO O m al 0o mmn LL _H .c.5.. _E p mO ooc CD N p o 0li: m o h= N m E o 0 a m r m y cid 0 m Z w o o m E_y = a LL a Y O OO 01° F m m y O m O 03 0 U 0 m zz p 0 0 LL 03 O w a m > m Y m Y 0 S H m V d H U (0 J Q fn 0 Cn 3 CO J Cn o. a- 8 o m w _ a 0 0 O 00 m 0.0 0 y C m y c .ej E O m O C co O CS ci O o=cti m O 12 C U C m co0 "o 0R 0= co m E m 3a yapo yZ_ `0 m� o= L. co O m 0 0 O= O J m g> c.9 $> c 0 d c 0 g rn s o�m`oa'1-owmaoo n3 CD ui of Cf) — 0 0 N N O 0 0 0 O 0 O 0 0 0 O N N 9- O D. O D. 0 0 0 0 0 0 0O 0 C7 co) 0 N N N e) Ci 0 0 0 co Q 0990900 N 0 _ O) m 0 0 N 0 O) T C7 N Cr) C7 N N CO CO CO C) CO N N C) C) c6 N V)00)o 0) O)o 0 V) V1 N VI N V) QNQ QQN to ai 001 o Cr) oo o Tri i)i o v v v v v v v v v v v v v v 0 0 0 0 0 0 0$ 0 pg' 0 0 0 0 0 co co co co co co co co c0a)w ao CO N N N N N N N N N N N N N N N Use of Fund Balance 8 ( 8 0 0 0 0 Sob O O O 0) 0000 t0 CO 0 O O O p N CO Cb 0) < N N 0 )0 V) N )0 N V) V) N CT N N CT 0000 0 0 0 N N N in N N N N N N N N 0 8 0 New Central Library Building 0 Use of Fund Balance SS 0i O CO O Lt,O O N m o 0 0 in N < O a 0 in Audit Expense Increase 0 Q 0 v 0 C To m m m 0 C C m D x LL x m 0 O 0 0D 0 0) D.0 Cr) O 0) C) 0) 1(I O O N N 0) 0 0 0 0 D N N v v s 0 R:\BUDGET\Budgot Rolllorwards\2002 Rollforwards\2002 Rollforwards Schedule - Operational Approved by City Council.xls ille, Arkansas E O E o Q co U 0 0 a 0 c 0 66 o.O 0 U U > O n N W m 0 P d o0 L CID_ Q A O c c w n o U 8it O a 0 0 Project X Account Name 0 0 8 • • to nO0oEi o inn 0 (p 0 S N T 0 O O cn 0) Of O ^ N 0 0 Ti O S T nN 0 CO o co - 0 O co - N N 0) ^ N 0 r a 0 0 ID O O 0ONON 00)0 0 Oi 0 0 x 0 0 0 O N^ N N N E 0 N 0 �T O) _� f` h n 0 C) N 0 SO O O O O O N 0 0 N N N N N N 0 0 01 o o Cc) 0 0 0 0 0 Uso of Fund Balanco S O O O S S S S S S 0 0 01 a a 0) an 0 O O S O O CO CO 10 V) V) CO CO Co) N 200 N CO CO CO N O o o 0 0 0 0 0 0 r r n r n n r n n n a a a o a a a a m 0 0 0 aCT 0) o o o o 0) 0)m o 0 0 0 0 0 0 0 0 0 0 0 a a a a a a o 0 a o a a.0 a a a 0 a a a O 10 N O 0 :l) t0 O COD S O OI O N N O O O O O O 0 3 N Ti O N r co Ti N Ti O N O O N C) N N co ozinoSga00 gRRs M a o^^ N ^ r NO a N V (G cV O O C) N N onstruclion c 8 0c U V .c 0) 0) JC J N 8 „ 0 6 0 O U C C 0 N 0 0 0 N m c ; H - C o9 C 0 B it 0 t E 6 2 2 8 m s s 0 D C U D E.ciD N N 0 m O :c. a a0 0¢ c'`cn E Ymm m m -c S `o8 0Dc 3r - N y> E Q m Q to J; O N W 9 c- t a 0 E m 3 �j `m a C cp 0 c —c c w m N S, m m o E Q 0 y D E E a tt tt Doi E ow U 2 2 1o0 E- E m E a m o- ea U w N U u0i E Cin A To y 2 o ; a ~J0Evm-J0UOEo C ; J J b UJaC H CF-QUMLLaz3-o3nn W W cr 0 0 c C to 0 E E c m o - cp co 0 H U co CD 0 © = 0 C E 0 C0 c c E E c c c c co; 0 c) coy' c) o 0 co 0 c; C m N O) C C a to U N m 0) m a 6 05 O 0. m 5 00,E c t c o) E m m atl o m m ,� m D _g E o m 0 v C 0 9 D a `m c>- o- o>'0 2 a, - •o_ T5 - c o> J 0 0 0 J 0)mS- o- -o m 0•c c 0 E 0 0 a 0a rc!-Sm¢Io i 1-aOm co 1—JSW Nrnwrn S S O O O O S o S S O S O O O S O 0 0 0 S 0 0 N r 0 O ^ O N O O O O g 01 ^ O 01 0 0- 0 0 0 0 0 0 0^ 0 0 0— O O O O N M C) C) C) a s N CI Cr) N N N C) C) CI C) a s CI V) V) V) V) V) N N N N 0 N N VI V) N N Q N 5V)) UQ) QN VQ) N N 0 0 0 0 0 0 0 0 0OCal 0 0 0 52 Q g o 25 25 25 25 25 o N N N N N N N o ci 0 25 25 0 0 0 0 0 0 0 0 0 0 0 0cri 88888888888883.88;8888 888 Aa a a a a a a a a a N a N Doll N N N N Ya) N N VI It) N Vl � � tIl N V) IA a H:\BUDGET\Budget Rofllorwards\2002 Ralllorwards\2002 Rolllorwards Schedulo • Oporational Approved by City C E o cc Q H ville, Arkansas O Account Name • • 000N �v IO CO O 8 O N CO C) C N a. O r O r r C) O O O C N N N 0 0 a 0 V) N N O O re r N C. O O Cr) N Q N O ID 0 N A 0 N o m 0 CO 8 0 0 Cr co 8 c ¢ 0 JW O 3 W w WC C 00 3 o C 2 No C Y o co W J X c 33a N C w W c‘i co 0 Qm D. 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U a 0 m c 0 a.cv 0 0 N • U c Y0 t U Q >. ▪ .0 d $ • 0 r N �_N m T P 0 co O 0 t. m Q _ N D O CC C2 HO 0E • • §oNC0ei • N h N 0 N e N N O— Project x Account Name 8 mNc vZ >•t U 0 0 c C 0 t0U)R io0 O m c 0 C y A a m 0 m m U S 0 c J D O O LL N . O C0 A TO o am c m 0 0 0 t O co r (C N O CO CO H CO D S O O O O S O g 0 N O I� N 6n N N N N r. N N N N N N N G O 6 6 0 0 0 • 0) 0) 0) O0 0) 0 01 00000 0 8 8 W W W 0 0i 0 0001 5 2,094,739 w O O O 0 H:\BUDGETBudget Rollforwards\2002 Rollforwards\2002 Rolllorwards Schedule - Operational Approved by City Cou I NAME OF FILE: CROSS REFERENCE: It Resolution No. 30-03 Document v 1 03/04/03 Res. 30-03 w/budget adjustment 8 roll forwards 2 02/06/03 Staff Review Form w/attachments: draft resolution 2/6/03 memo to mayor/city council w/attachments 2/19/03 memo to mayor/city council w/attachments 3/4/03 memot to city council w/attachments 3 03/10/03 memo to Kevin Springer NOTES: FAYETTEtI LLE THE CITY OF FAYETTEVIETE. ARKANSAS DEPARTMENTAL CORRESPONDENCE Kevin Springer Budget & Research Division From: Clarice Buffalohead-Pearman City Clerk's Division Date: 3/10/2003 Re: Resolution 30-03 A copy of the above resolution passed by the City Council March 04, 2003 is attached hereto. Please see that the clerk's office receives a copy your budget adjustment for the rollforwards to attached to the resolution. If anything else is needed from this office please let the city clerk's office know. The original of this information will be microfilmed and filed in the city clerk's office. /cbp cc. Nancy Smith, Internal Auditor • AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW —184-oa ,2.0k, Paw 46 Cafr4"4- STAFF REVIEW FORM • I& -/ Q y 4-4. 14&' hlaut — Mafct y,7oo3, (4 v3 ha) fewdrtJdve February 18, 2003 ?Oh _ 3(, -03 For the Fayetteville City Council Meeting of: PROM: Kevin Springer Name Budget & Research Division Finance & Internal Services Department ACTION REQUIRED: 319.103 nett'Rill 44,,f City Council is requested to approve a budget adjustment which will allow for the rollforward and rebudget of all projects or items in progress which were appropriated in the 2002 Budget. The items which are approved will become part of the 2003 budget. COST TO CITY: See Attachment Cost of this request See Attachment Account Number See Attachment Project Number See Attachment Category/Project Budget See Attachment Funds Used to Date See Attachment Remaining Balance See Attachment Program Category / Project Name See Attachment Program / Project Category Name See Attachment Fund Name BUDGET REVIEW: Budget Rana Budgeted Item 2 —'f'''3 Date X Budget Adjustment Attached /Y442 tSv G -a1 Fina ce & Internal Svcs. Director Date CON/'y,T///////RR////SAA�CT/GRANT/LEASE REVIEW: Ac;rC ;lir ing Manager Cty I Corney Purchasing Manager Date Internal Au for111A.Date Zr6(a3 Date ADA Coordinator Date C21‘2103 Date Grant Coordinator Date STAFF RECO /ON: Staff recommends approval of the rollforward budget adjustment. eivision Hea Department Z- V-°3 Administraci4e Services Director Date Mayor Date 2 -G --ate Date Z Cross Reference New Item: Yes No Previous Ord/Resp: Orig. Contract Date Orig. Contract Number _ Description Comments: • Staff Review Form - Page 2003 Budget Rol[orwards Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator Meeting Date February18, 2003 Reference Comments: • • RESOLUTION NO. A RESOLUTION APPROVING A BUDGET ADJUSTMENT WHICH WILL ALLOW FOR THE ROLL -FORWARD TO THE CURRENT BUDGET OF ALL PROJECTS OR ITEMS IN PROGRESS WHICH WERE APPROPRIATED IN THE 2002 BUDGET. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment which will allow for the roll -forward to the current budget of all projects or items in progress which were appropriatgd in the 2002 budget. A schedule of roll -forwards marked Exhibit "A" is reit d hereto and made a part hereof yr re' . 1 PASSED and APPROVED this 18th day of February, 2003! APPROVEII: By 2 •NiIP A SMITH, City Clerk DAN C QDY, Mayor FAYETTFWILLE • THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Dan Coody and Fayetteville City Council THRU: Hugh Earnest, Chief Administrative Officer Stephen Davis, Finance & Internal Services Direct FROM: Kevin Springer, Budget Manager DATE February 6, 2003 SUBJECT: 2002 Re-budgeNRollforward Request Please find attached a schedule of operating and capital amounts by fund which were included in the 2002 Budget but did not incur a financial obligation during the 2002 fiscal year. The 2002 estimated unreserved fund balance/retained earnings for the respective funds reflects the cost of the requested re-budget/rollforwards. Therefore, approval for these items to be made part of the 2003 appropriations, will not impact the City's budgeted financial position. The rollforward/re-budget of prior year's appropriated projects and items is a normal operating procedure and is generally for one-time expenses. Approval of this request will allow the 2003 Budget to be increased to reflect the attached information. Several of the requested re- budget/rollforwards include a revenue offset in the form of grant revenues. This years' re- budget/rollforward process provides the City the opportunity to supplement funding removed during the 2003 Annual Budget review and approval process conducted in November/December 2002. In order to more adequately match revenues and expenses for 2003, funding City-wide was reduced to meet 2003 budgeted revenues. City Council was advised that some of the funding would be requested to he replenished during the rollforward process. The current request before you replenishes some of the funding reduced in developing the 2003 Annual Budget. In addition to the 2003 reductions, other requests for re -budgets have been made to fund projected cost increases not anticipated as part of the 2003 Annual Budget. The following criteria was utilized to develop this re-budget/rollforward proposal to City Council: I. Funding for projects or work items that were planned for 2002 but that were postponed until 2003. 2. Materials and equipment necessary to address any issues/concerns that improve the safety of patrons/citizens. • • 3. Materials, equipment, and maintenance funding necessary to perform program functions. 4. Travel & Training and Publications & Dues funds for staff that nccd the funding to maintain registrations, skill set retention, quality of work, etc. 5. Materials and equipment needed to upgrade staff efficiency. 6. Restore funding for extra services and contracted services where the current funding level will present a hardship on existing staff to perform routine duties. In General Fund, after 2002 financial activity, $1,231,622 was remaining to go back to fund balance. With the current rollforward/rebudget request of $730,972, an additional $500,650 in funds will be used to replenish the General Fund balance. The final amount is subject to change with any yearend payments and audit changes. A General Fund balance schedule is included with this memo. Total requested re-budgets/rollforwards for all funds are $66,002,992 as reflected in the following two tables. A summary of all re-budgctlrollforwards requiring City Council action is described in the table below. City Council Approval Requested (Unobligated Re -budget Rollforwards) Funding Source General Street Off Street Parking Community Development - Grant Revenues Community Development - Grant Expenses Parks Development - Grant Revenues Parks Development Library Construction Replacement Sales Tax Construction - Grant Revenue Sales Tax Construction Wastewater Improvements Project Water & Sewer Solid Waste Airport - Grant Revenue Airport Town Center Shop Total All Funds Amount $ 613,977 19,186 368,009 (523,389) 523,389 (89,142) 758,855 1,872,626 450 (214,203) 11,106,985 13,200,000 9,328,496 941,249 (497,948) 562,307 1,200 1,976, 859 $ 39,948,906 • • In addition to the projects and items discussed above, $26,054,086 of projects and items were in progress at the end of the year. The unexpended budget on these financial obligations will also be rolled forward and become a part of the 2003 budget. These items do not require additional action by Council because these items have either a contractual agreement or have been authorized by purchase order. For your information, a summary by funding source is included in the table below. Contractually Obligated Rollforwards Funding Source General Street Parks Development - Grant Revenues Parks Development Library Construction Sales Tax Construction - Grant Revenue Sales Tax Construction Water & Sewer Solid Waste Airport - Grant Revenue Airport Municipal Judge Retirement Shop Total All Funds Amount $ 116,995 2,493 (10,858) 287,839 15,738,300 (1,292,123) 6,898,820 1,450,207 1,113,102 (957,501) 1,525,172 640 1,181,000 $ 26,054,086 Please note that the actual non -obligated ($39,948,906) and obligated ($26,054,086) amounts to be rolled forward may be less than what is requested in this memo. The actual amounts will not be determined until all of the December 2002 expenses are processed. Once a final listing has been made, it will be submitted to the Mayor for approval before the appropriation is implemented. This submitted request is to prevent any time delays in City operations and projects that would occur if prior year funding was not re -appropriated. If you have any questions concerning the attachment or the procedure, please feel free to contact the Budget & Research Division. Thank you. • City of Fayetteville, Arkansas • General Fund Actual Budgeted Actual 2002 I3udgeted 2001 2002 Subject to Audit 2003 Beginning Fund Balance $ 10.274,934 $ 9,697.723 $ 9,697,723 $ 8,578.925 Resources Revenues: Sales Tax - County Alcoholic Beverage Taxes Franchise Fees Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Investment Earnings Other Total Revenue 8,353,312 289,521 3.335,148 755,604 1,558970 1,080.418 1,247,063 504,808 141.265 8,325,000 290,000 3,228,500 821,000 1,713,217 1,197,500 1,171,000 422.000 787,693 17,266,109 17,955,910 8,617,527 316,162 3.031,433 842.666 1,715,692 1.185,073 1,253,452 316.342 914.247 8.857,000 290.000 3,619.900 969,000 1.386,000 1,095.700 1,405,000 214,000 118,000 18,192.594 17,954.600 Operating Transfers In: Off Street Parking 39.105 34,000 48,404 43,000 Community Development Block Grant 28,194 23,540 23.540 0 Sales Tax - City 2,983,968 2,841.000 2,841,004 4,557.000 Total Transfers In 3,051.267 2,898,540 2,912948 4,600.000 Total Resources Uses Expenditures: General Government Cost Reimbursements Community Planning & Engineering Services Operations Finance & Internal Services Police Fire Water & Wastewater Total Expenditures 20,317,376 20,854,450 3.637,055 (2.420,448) 2,156,131 2,311,013 2,840,195 7,395,163 4,480,675 140.800 4,481,591 (2 541 468) 2,452,980 2.467,965 3,382,193 8.224,854 4,936,349 146.030 20,540,584 23.550.494 21,105,542 22.554,600 3.759,439 (2,541,468) 2,207,887 2,236,822 3,157.557 7,902.043 4,918,911 132,493 5,117.914 (2.235,786) 2,263,615 2.512,300 2,904,717 8,244,551 4,977,285 150.632 21,773,684 23,935,228 Operating Transfers Out: Ans Center Bond Fund 319,200 282,640 403,228 407,115 Drug Law Enforcement Fund 34,803 53,000 47,428 69,886 Replacement Fund 0 16,800 0 0 Total Operating Transfers Out 354.003 352,440 450.656 477,001 Total Uses Net Resources (Uses) Ending Fund Balance 2003 Approved Ending Fund Balance Funds Available for Rollforwards 2002 Amount of Rollforwards 20.894,587 23.902,934 (577,211) (3.048,484) 22,224.340 24,412.229 (1,118.798) (1,857.629) $ 9,697.723 $ 6.649,239 $ 8,578,925 $ 6,721.296 Surplus Funds Added to Fund Balance 5,489,674 1,231,622 730.972 $ 500,650 kg • • City of Fayetteville, Arkansas Rollforward Workpapers - Four Year Comparison of Roll Forwards 1999 2000 2001 2002 to to to to 2000 2001 2002 2003 Rebudgeted Amounts $ 17,622,762 $ 20,748,849 $ 22,296,891 $ 39,948,906 Rollforwarded Amounts 15,229,199 7,518,254 5,063,707 26,054,086 Total Rebudgets/Rollfowards S 32,851,961 $ 28,267,103 $ 27,360,598 $ 66,002,992 Less - Major One Time Capital Projects: New Central Library Wastewater Treatment Plant Expansion $ (17,610,926) (13,200,000) (30,810,926) Revised Rollforward/Rebudget Amounts for 2003 $ 35,192,066 0 0 0 0 0 0 r r r � r 0 0 0 0 0 a 0 0 0 0 0 C I 0000000000000000c00000000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O W r� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000000000 W W W W W W N N N OOl S S Q0i 00i W ((O(�Jn _N N_ N_ N_ N_ N_ _N O D w J O O O O O W W W a fJ f a a J S S S S S 0 0 0 0 0 0 0 0 0 0 O 2222222222000000000 p (p pp (per A A (OJ O (OD (n A O J A(��l A p�p O pc O W l A 0 0 0 O> (00 m A ppA A O t00 O t00 C a 0 0 0 0 0 0 0 O S S O S O S O S S 00000000 O0S S O$ 00 0 00 0 -- c 0 0 0 0 0 0 0 0 U) cCD W c3 0 0 0 0 0 0 0 0 [2p c c c m m obi w m o o (� C� C� (� C� C� o a m m m m m a a a O 0 0 0 0 0 O O 3 ≤' o,O 00000000333QQQQQ' ?2'7Z,7'7Z- m a CD D D D D D 000000000 o• m m m 3 3 3 3 3 F r 3 a aaaam m m fk fN fN fN fN Po A0Wo 0 0 55555 .������� ^O O .t m m m D D D D D D D D c_,_,»» »' -- w w w c c c c c c c c O O O y (n' a n,a, a a a n a m 00 d m n w m d In N 3 55555 J J J J J J 4 H N w 0 330-0Kv>n-40OC>C WQ z0 C otocn(nO-u�3ooT m T C = O 0 y w S Q D O' W �_ o o' i] m= �" d 0 �J C< 0 m N O m m m m Q° Sl m C w w CJ m- S a J m m U C O� O O D w 03ow w D$ w �. 00 m �. 3: > w ». m 3 D < m < y 3 9 •tn ?. m f w in » » w f0 n C C foJ ROJD O (O .r. 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ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Dan Goody and Fayetteville City Council THRU: Hugh Earnest, Chief Administrative Officer Stephen Davis, Finance & Internal Services Directo FROM: Kevin Springer, Budget Manager DATE: February 19, 2003 SUBJECT: 2002 Re -budget Request Background After the close of the previous budget year, the City routinely approves re -appropriation of on -going capital projects and re -appropriation of some operational funding that was not committed during the prior budget year. Discussion This re -budget request retains project funding for identified and scheduled capital improvements or adds operational funding for the current fiscal year. The operational funding proposal adds funding to the 2003 appropriation to provide funds for staff to complete/accomplish work items originally scheduled for 2002 that could not be completed in 2002. The re -budget request does, in some cases, add funding to the 2003 appropriation to pay for un-expected cost increases. Please find attached a schedule of operating and capital amounts by fund which were included in the 2002 Budget but did not incur a financial obligation during the 2002 fiscal year. The 2002 estimated unreserved fund balance/retained earnings for the respective funds reflect the cost of the requested re -budgets. Therefore, approval for these items to be made part of the 2003 appropriation, will not impact the City's budgeted financial position. The re -budget of prior year's appropriated projects and items is a normal operating procedure and is generally for one-time expenses. Approval of this request will allow the 2003 Budget to be increased to reflect the attached information. Several of the requested re -budgets include revenue offset in the form of grant revenues. During City Council review of the 2003 General Fund operating budget approximately $403,000 in on -going expenses were removed from the requested budget submissions. An analysis by Staff, when comparing the re -budget amounts for operational needs in General Fund over the past four years indicate that the operational funds removed during the 2003 Budget hearings has remained out. The most notable exception is the funding request for Workers Compensation Insurance. This re -budget request proposes to add $45,000 to the appropriated 2003 amount. The funding is necessary because the City has received the 2003 invoice for the Workers Compensation premium and needs the funds to fully pay the invoice. When the Workers Compensation Insurance premium budget was reduced, Staff noted that the funds might be needed if the cost is in excess of the budgeted amount. The following criterion has been utilized to develop this re -budget proposal to City Council: Funding for projects or work items that were planned for 2002 but that were postponed until 2003. 2. Materials and equipment necessary to address any issues/concerns that improve the safety of patrons/citizens. 3. Materials, equipment, and maintenance funding necessary to perform program functions. 4. Travel & Training and Publications & Dues funds for staff that need the funding to maintain registrations, skill set retention, quality of work, etc. 5. Materials and equipment needed to upgrade staff efficiency. 6. Restore funding for extra services and contracted services where the current funding level will present a hardship on existing staff to perform routine duties. In General Fund, after 2002 financial activity, SI remained to go back to fund balance. With the current re -budget request of $730,972, an additional $500,650 in funds will be used to replenish the General Fund balance. The final amount is subject to change with any year end payments and audit changes. A General Fund balance schedule is included with this memo. Total requested re -budgets for all funds are $39,948,906 as reflected in the following worksheet. A summary of all re -budget requiring City Council action is described in the table below. City Council Approval Requested (Unobligated Re -budget Request) Funding Source Amount General $ 613,977 Street 19,186 Off Street Parking 368,009 Community Development - Grant Revenues (523,389) Community Development - Grant Expenses 523,389 Parks Development - Grant Revenues (89,142) Parks Development 758,855 Library Construction 1,872,626 Replacement 450 Sales Tax Construction - Grant Revenue (214,203) Sales Tax Construction 11,106,985 Wastewater Improvements Project 13,200,000 Water & Sewer 9,328,496 Solid Waste 941,249 Airport - Grant Revenue (497,948) Airport 562,307 Town Center 1,200 Shop 1,976,859 Total All Funds $ 39,948,906 In addition to the projects and items discussed above, $26,054,086 of projects and items were in progress at the end of the year. The unexpended budget on these financial obligations has been rolled -forward and incorporated into the 2003 budget. These items do not require additional action by Council because these items have either a contractual agreement or have been authorized by purchase order. For your information, a summary by funding source is included in the table below. Contractually Obligated Rollforwards Funding Source General Street Parks Development - Grant Revenues Parks Development Library Construction Sales Tax Construction - Grant Revenue Sales Tax Construction Water & Sewer Solid Waste Airport - Grant Revenue Airport Municipal Judge Retirement Shop 0 Amount 116,995 2,493 (10,858) 287,839 15,738,300 (1,292,123) 6,898,820 1,450,207 1,113,102 (957,501) 1,525,172 640 1,181,000 Total All Funds $ 26,054,086 Recommendation Staff recommends approval of the re -budget request. If you have any questions concerning the attachment or the procedure, please feel free to contact the Budget & Research Division. Thank you. City of Fayetteville, Arkansas - Budget Workpapers - Summary History of Rebudgets (1999-2002) Funding Source 1999 2000 2001 2002 Operational Amounts: General 177,423 491,202 931,587 490,074 Street 0 83,270 152,201 19,186 Off -Street Parking 0 0 42,835 18,645 Community Development Expense 638,821 989,197 567,263 523,389 Community Development (Grants) (638,821) (989,197) (567,263) (523,389) Parks Development 0 0 2,381 0 Replacement 0 0 0 450 Water & Sewer 93,725 115,100 596,514 238,890 Solid Waste 0 0 81,618 1,000 Airport 34,000 43,000 42,872 1,174 Town Center 0 0 0 1,200 Shop 1,130 0 250,376 138,300 306,278 732,572 2,100,384 908,919 Capital Amounts: General 72,048 532,373 20,000 123,903 Off -Street Parking 156,432 243,307 314,857 349,364 Parks Development 611,078 1,188,800 954,508 758,855 Parks Development (Grants) 0 0 0 (89,142) Library Construction 0 0 0 1,872,626 Sales Tax Capital Improvements 9,143,759 13,815,733 11,318,596 11,106,985 Sales Tax Capital Improvements (Grants) 0 (1,260,000) (1,561,235) (214,203) Wastewater Plant Expansion 0 0 0 13,200,000 Water & Sewer 5,383,424 2,842,431 5,351,130 9,089,606 Solid Waste 113,550 190,949 228,375 940,249 Airport 678,556 1,571,048 1,375,084 561,133 Airport(Grants) (173,049) (1,113,867) (411,059) (497,948) Town Center 178,151 114,235 0 0 Shop 1,152,535 1,891,268 2,606,251 1,838,559 17,316,484 20,016,277 20,196,507 39,039,987 17,622,762 20,748,849 22,296,891 39,948,906 A detailed schedule of rollforwards with explanations will be handed out at the February 25th agenda session. FAYETTEtILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Fayetteville City Co ci THROUGH: Dan Coody, May 7G% Hugh Earnest, Chief Administrative Officer FROM: Stephen Davis, Finance & Internal Services Directo, DATE: March 4, 2003 SUBJECT: 2002 Operational, Committed Project Contingency and 2003 Commitment Re -Budget Request Background City Council and Staff met on Monday, March 3 to review Staffs request for re -budget authorization of some operational funds and capital projects. Funding for all of the items requested was part of an appropriation that lapsed on December 31, 2002. Discussion The conclusion of the meeting was that Staff is proposing City Council approve the operational re - budget request, project contingency funds previously approved by City Council and linked to an on- going purchase order or contract and approve a re -budget for a financial commitment made by City Council in 2003 that did not have an associated budget adjustment included in the City Council agenda packet. Staff is in the process of preparing a report for City Council that will detail the current status, need and priority of all un-obligated capital project funding that was a part of the 2002 Budget and has been requested by Staff to be re -budgeted in 2003. The report is expected to be available for City Council consideration and review on March 25 in order to be considered for approval by City Council on April 1. Recommendation Staff recommends City Council approve the 2002 operational, committed project contingency and 2003 commitment budget adjustment as described in the attached schedule. K:\Stcve Davis\City Council\2002 Operational, Project Contingency and 2003 Financial Corrunittment Budget Adjustncnt.doc t m m 0 CD aa 0000 0000 G)0 - O0('� O O N_ A f0.' N�.1 J 00 O a SSSf�ssS C O O mccc m�iU3 S Do go go m c c c Raaa aa 000 O 000 O • MM 00 00 0 • SSS S ac003 D 31 a a mm3. �. m O l O to S 0 .2. m. 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ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Fayetteville City Co cl THROUGH: Dan Coody, Mayler Hugh Earnest, Chief Administrative Officer FROM: Stephen Davis, Finance & Internal Services Director\ ) DATE: March 4, 2003 �� SUBJECT: 2002 Operational, Committed Project Contingency and 2003 Commitment Re -Budget Request Background City Council and Staff met on Monday, March 3 to review Staffs request for re -budget authorization of some operational funds and capital projects. Funding for all of the items requested was part of an appropriation that lapsed on December 31, 2002. Discussion The conclusion of the meeting was that Staff is proposing City Council approve the operational re - budget request, project contingency funds previously approved by City Council and linked to an on- going purchase order or contract and approve a re -budget for a financial commitment made by City Council in 2003 that did not have an associated budget adjustment included in the City Council agenda packet. Staff is in the process of preparing a report for City Council that will detail the current status, need and priority of all un-obligated capital project funding that was a part of the 2002 Budget and has been requested by Staff to be re -budgeted in 2003. The report is expected to be available for City Council consideration and review on March 25 in order to be considered for approval by City Council on April 1. Recommendation Staff recommends City Council approve the 2002 operational, committed project contingency and 2003 commitment budget adjustment as described in the attached schedule. K:\Steve Davis\City Council\2002 Operational, Project Contingency and 2003 Financial Conmunment Budget Adjustntnt.doc • - - ! ! ! - ! + ! ! ! - ! - ! ! ! !• ! ! ! ! ! ! ! - ! - ! 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