HomeMy WebLinkAbout21-03 RESOLUTION•
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RESOLUTION NO. 21-03
A RESOLUTION TO APPROVE CHANGE ORDER #1 TO
THE CONTRACT WITH TOMLINSON ASPHALT, INC.
FOR INCREASED WATER AND SEWER COSTS AND A
BUDGET ADJUSTMENT OF $67,198.00
NOW, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves Change Order #1 to the contract with Tomlinson Asphalt, Inc.
attached as Exhibit "A" and a budget adjustment of $67,198.00.
PASSED and APPROVED this the 4th day of February, 2003.
V•
By: Osaka, j6i
Sondra Smith, City Clerk
APPROVED:
By
tit
DAN COODY, May.
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CHANGE ORDER
Order No.
1
Date: January 15, 2003
Agreement Date: October 15 . 2002
NAME OF PROJECT: Executive Hangar Complex - Drake Field
OWNER: City of Fayetteville (Airport Department)
CONTRACTOR: Tomlinson Asphalt Company. Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add Bid Item No. 50 for 4' Force Main from Pump Station to Manhole on Parker Street in Greenland including trenching.
backlit!, trace wire and stone backfill over the upper foot along Parker Street: 861 Linear Feet at 513.80 per linear foot.
Add cost of $ 11,881.80 to contract.
2. Add BId Item No. 51 for 3 - 4 -inch 45' bends In 4 -Inch force main: 3 Each at 5207.00 per each.
Add cost of $ 621.00 to contract
3, Add Bid Item No. 52 for Force Main Cleaning Pig launcher1 Each at 54,200.00 per each. Add cost of $ 4.200.00 to contract.
4. Add BId Item No. 53 for Force Main connection to existing Manhole including valve box for trace wire termination:
1 Lump Sum at 52,874 per lump sum. Add cost of $ 2,874.00 to contract.
5. Add Bid Item No. 54 for 12 -inch steel casing of force main under creek: 24 LF at $ 72.00 per linear foot.
Add cost of 5 1,728.00 to contract.
6. Add Bid Item No. 55 for Asphalt Street repair to Parker Street: 99 LF at $ 28.75 per linear foot
Add cost of $ 2,846.25 to contract.
7, Add Bid Item No. 56 for 1 foot of Additional Sewer Line Trench Depth tor Line 1: 562 LF at $ 6.30 per linear foot.
Add cost of 5 3,540.60 to contract.
8. Add Bid Item No. 57 for Additional depth of Sanitary Sewer Manholes: 6.0 VF at 5 172.50 per Vertical foot.
Add cost of $ 1,035.00 to contract.
9. Ado Bid Item No. 58 for 2 - 3 -inch Sch. 40 PVC Conduits for Telephone Cables: 720 LF at $ 5.29 per linear foot.
Add cost of $ 3,808.80 to contract.
10. Add Bid Item No. 59 for 2 -inch Sch. 40 PVC Conduit for Cable TV: 720 LF at $ 1.50 per linear foot.
Add cost of $ 1,080.00 to contract.
11. Add Bid Item No 60 for 4 -inch Sch. 40 PVC Conduit for Gas Line: 200 LF at $ 4.50 per linear foot.
Add cost of $ 900.00 to contract.
12. Increase the quantity of Bid Item No. 27 for B -inch C900 Water Line by 380 Linear Feet form 1025 LF to 1405 LF.
380 LF at 5 20.48 per linear foot. Add cost of S 7,782.40 to contract
13. Increase the quantity of Bid Item No 34 for Class 7 Trench Backfill by 1300 Tons from 450 Tons to 1750:
1300 Tons at $ 14.50 per Ton. Add cost of 518,850.00 to contract.
14. Increase the quantity of Bid Item No. 35 for Sanitary Sewer Manhole by 3 form 3 EA to 6 EA.: 3 EA at $ 1,825.00 Each.
Add cost of $5,475.00 to contract
15 Increase the quantity of Bid Item No. 46 for 'Contractor's General Condition- by 5575.00 form $ 2,000.00 to $ 2,575.00:
Add cost of 5 575.00 to contract.
J1200210221 Wklunaeord.&.ad.r.l.wpd
Psi* 1
Justification:
1 thru 6
788.
14.
15.
16.
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The connection of the new Pump Station force main to the existing 8 -inch force main 70 feet away was not allowed and
therefore the need to install a 4 -inch Force Main along Parker St. in Greenland for a distance of 861 feet.
The sewer line along the east side of the development is deepened for the future capability to gravity flow the entire
west side Airport Development to the new Pump Station and the removal of the old pump station north of the Terminal
Building.
Add conduits for the installation of underground utilities for Electric, Telephone, Cable TV and Gas, as required by the
Utility Companies.
Increase the amount of the new 8 -inch PVC Water Line to replace the deteriorated existing 8 -inch Ductile Iron Water
Line.
Increase the amount of Class 7Crushed Stone Trench Backfill for water and sewer line trench for the additional water
line length and the additional depth of sewer line.
Increase the number of manholes as required by the Ark Dept of Health and to serve the future sewer connections.
Increase the General Conditions cost for Change Order No. 1 items.
Increase the time for the Contractor for minor weather delays and the delay of water and sewer approvals and for the
possible sewer line rerouting to the Greenland Pump Station.
CONTRACT PRICE prior to this Change Order:
2rKrfai
Beereese in Contract Price:
Revised CONTRACT PRICE Including this Change Order:
Final Completion Time Prior to This Change Order:
Net Time Change Resulting From This Change Order:
Current Contract Completion Dates Including This Change Order:
Completion Date:
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 20 calendar days.
$ 616,207.70
$ 67.197.85
$ 683,405.55
150 Calendar Days
20 Calendar Days
March 17, 2003
Approvals Required:
To be effective this Order must be approved by the Owner if it changes the scope or objective or the
PROJECT, or as may otherwise be re red by the ENEAL CO'.JDITIONS.
Requested by:
Recommended by:
Approved by:
Tomlinson As halt Corr>/6a
City of Fayettevill
J-12002\0221041 \c -ordeal wpd Page 2
Date
/-15-03
Date
ate
.4
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CHANGE ORDER
Order No. 1
Date: January 15. 2003
Agreement Date: October 15 . 2002
NAME OF PROJECT: Executive Hangar Complex - Drake Field
OWNERCity of Fayetteville (Airport Department)
CONTRACTOR: Tomlinson Asphalt Company, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add Bid Item No 50 for 4" Force Main from Pump Station to Manhole on Parker Street in Greenland Including trenching.
backfill, trace wire and stone backfill over the upper foot along Parker Street: 861 Linear Feet at $13.80 per linear foot.
Add cost of S 11.881.80 to contract.
2. Add Bid Item No. 51 for 3 - 4 -inch 45' bends in 4 -inch force main: 3 Each at $207 00 per each.
Add cost of $ 621.00 to contract
3. Add Bid Item No. 52 for Force Main Cleaning Pig launcher:1 Each at 54,200.00 per each. Add cost of S 4.200.00 to contract.
4. Add Bid Item No. 53 for Force Main connection to existing Manhole including valve box for trace wire termination:
1 Lump Sum at $2,874 per lump sum. Add cost of $ 2,874.00 to contract.
5. Add Bid Item No. 54 for 12 -inch steel casing of force main under creek: 24 LF at S 72.00 per linear foot.
Add cost of $ 1,728.00 to contract
6. Add Bid Item No. 55 for Asphalt Street repair to Parker Street: 99 LF at $ 28.75 per linear foot.
Add cost of S 2,846.25 to contract.
7. Add Bid Item No. 56 for 1 foot of Additional Sewer Line Trench Depth for Line 1: 562 LF at $ 6.30 per linear foot.
Add cost of S 3,540.60 to contract
8. Add Bid Item No. 57 for Additional depth of Sanitary Sewer Manholes: 6.0 VF at $ 172.50 per Vertical foot.
Add cost of S 1,035.00 to contract.
9. Add Bid Item No. 58 for 2 - 3 -inch Sch. 40 PVC Conduits for Telephone Cables: 720 LF at S 5.29 per linear foot.
Add cost of S 3,808.80 to contract.
10. Add Bid Item.No. 59 for 2 -inch Sch. 40 PVC Conduit for Cable TV: 720 LF at $ 1.50 per linear foot.
Add cost of S 1,080.00 to contract
11. Add Bid Item No 60 for 4 -inch Sch. 40 PVC Conduit for Gas Line: 200 LF at $ 4.50 per linear foot.
Add cost of $ 900.00 to contract.
12. Increase the quantity of Bid Item No. 27 for 8 -inch C900 Water Line by 380 Linear Feet form 1025 LF to 1405 LF:
380 LF 81$ 20.48 per linear foot. Add cost of $ 7,782.40 to contract
13. Increase the quantity of Bid Item No. 34 for Class 7 Trench Backfill by 1300 Tons from 450 Tons to 1750:
1300 Tons at $ 14.50 per Ton. Add cost of $18,850.00 to contract.
14. Increase the quantity of Bid Item No. 35 for Sanitary Sewer Manhole by 3 form 3 EA. to 6 EA : 3 EA at S 1.825.00 Each.
Add cost of 55,475.00 to contract
15 Increase the quantity of Bid Item No. 46 for 'Contractors General Condition' by 5575 00 form $ 2,000.00 to $ 2,575.00:
Add cost of $ 575.00 to contract.
.I:0007022104lcharp•- rdeAtorder-1.wpd
Ppsl
• 4
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Justification:
1 thru 6
7&8.
14.
15.
16.
• •
The connection of the new Pump Station force main to the existing 8 -inch force main 70 feet away was not allowed and
therefore the need to install a 4 -inch Force Main along Parker St. in Greenland for a distance of 861 feet.
The sewer line along the east side of the development is deepened for the future capability to gravity flow the entire
west side Airport Development to the new Pump Station and the removal of the old pump station north of the Terminal
Building.
Add conduits for the installation of underground utilities for Electric, Telephone. Cable TV and Gas. as required by the
Utility Companies.
Increase the amount of the new 8 -inch PVC Water Line to replace the deteriorated existing 8 -inch Ductile Iron Water
Line.
Increase the amount of Class 7Crushed Stone Trench Backfill for water and sewer line trench for the additional water
line length and the additional depth of sewer line.
Increase the number of manholes as required by the Ark Dept of Health and to serve the future sewer connections.
Increase the General Conditions cost for Change Order No. 1 items.
Increase the time for the Contractor for minor weather delays and the delay of water and sewer approvals and for the
possible sewer line rerouting to the Greenland Pump Station.
CONTRACT PRICE prior to this Change Order:
Ir cr case
Decrease in Contract Price:
Revised CONTRACT PRICE Including this Change Order:
Final Completion Time Prior to This Change Order:
Net Time Change Resulting From This Change Order:
Current Contract Completion Dates Including This Change Order:
Completion Date:
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 20 calendar days.
$ 616,207.70
$ 67.197.85
$ 683,405.55
150 Calendar Days
20 Calendar Days
March 17, 2003
Approvals Required:
To be effective this Order must be approved by the Owner if it changes the scope or objective or the
PROJECT, or as may otherwiObe require • b the G NERAL CONDITIONS.
Requested by:
Recommended by:
Approved by:
Company Inc.
nsulting Engineers, Inc.
City of Fayettevil
J.12002\022104¢.order.1.wpd Page 2
/-tf -- 03
Date
1 - fir 03
Date
ate
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NAME OF FILE:
CROSS REFERENCE:
Resolution No. 21-03
Document
•
NOTES:
1
02/04/03
Resolution 21-03 w/Change Order No. 1
2
01/27/03
Staff Review Form w/attachments
1/21/03 memo to mayor/city council
copy of letter from McClelland Eng.
copy of 2/4/03 budget adjustment
3
02/18/03
memo to Boudreaux
NOTES:
FAYETTEVIP[.LE
TNS CITY OF FAYITTIVIUL ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Ray Boudreaux
Airport Division
From Clarice Buffalohead-Pearman
City Clerk's Division
Date: 2/18/2003
Re: Res. 21-03
Attached you will find an executed copy of the above referenced resolution, with attachments,
passed by the City Council on February 4, 2003, approving Change Order No. 1 to the contract
with Tomlinson Asphalt, Inc. The clerk's office has retained one original copy for our records and
retuming two originals to you for forwarding to Tomlinson Asphalt, Inc. Also attached is a copy of
the budget adjustment in the amount of $67,198.00 approved by the City Council.
If anything else is needed please let the city clerk's office know.
/cbp
cc• Nancy Smith, Internal Auditor
Kevin Springer, Budget & Research
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
• STAFF REVIEW FORM •
Executive Hangar Complex
CO # 1 - Tomlinson Asphalt
For the Fayetteville City Council Meeting of: February 4, 2003
FROM:
Ray M. Boudreaux Aviation & Economic Development Airport
Name
Division Department
ACTION REQUIRED: Review and City Council approval of Change Order #1 fromTomlinson Asphalt, Inc.,
comprising necessary or required changes to water/sewer infrastructure. Will increase the project cost
$67,19.85. Forward to the Mayor for signature. Approval of a budget adjustment.
COST TO CITY:
$67,197.85 $ 677,829.00 South Hangar Apron Complex
Cost of this request
5550.3960.5804.00
Account Number
Category/Project Budget Program Category / Project Name
$ 673,168.00 Capital
Funds Used to Date Program / Project Category Name
02131-1 S
Project Number
4,661.00 Airport
Remaining Balance Fund Name
BUDGET REVIEW:
X Budgeted Item X Budget Adjustment Attached
7_103
Budget Mana•'r Date Administrative Services Director
Date
CONTRACT/GRANT/LEASE REVIEW:
Accounting JJMa ger
�N=
Attorne
Purchasing Manager
%/,7//03
Date
/l?7(63
Date
i or O3
Date
tancd- Q. 1 lav-io.3
Internal Audi for Date
ADA Coordinator Date
Grant Coordinator Date
STAFF RECOMMENDATION: Staff recommends approval of Change Order #1 - Tomlinson Asphalt, Inc.
Cross Reference
Date
New Item: Yes No X
Previous Ord/Res#: 163-02
Orig. Contract Date
Orig. Contract Number
10/15/2002
876
• Staff Review Form - Page 2 •
Description Change Order 41 Tomlinson Asphalt
S. Exec Hangar Complex
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Meeting Date February 4, 2003
Reference Comments:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DAN GOODY, MAYOR
TO:
THRU:
FROM:
DATE:
SUBJECT:
Dan Coody, Mayor
City Council Members
Staff Review Committee
Ray M. Boudreaux, Director, Aviatio
January 21, 2002
Executive Ramp Development Project Change Order #1
•
•
ccoriomic\Development
4500 School An., Sulo F
Fayetteville, AR 72701
Background: Attached please find an amendment to the project br utilities. OMI asked that
we change the sewer and route the pump station to a Greenland manhole rather than enter an
adjacent force main. This increased the cost by $24,150.25. They additionally asked us to
study the possibility of running gravity sewer to the Greenland lift station. This option proved
way too expensive. We did however lower the sanitary sewer lines to be able to accept outlow
from the current airport pump station should it e\er require replacement. This increased the
project cost by $10,050.60. The project required the contractor to connect the water supply to a
City main which was discovered to be bad and in dire need of replacement. It had leaked
several times. That replacement cost to replace the Citywater main increased the cost by
$19,785.00. The utility companies required that we install conduits under the pavement for the
electric, gas telephone and cable. This increased the price by$5,788.00. Additional backfill
was required at an increase of $6,849.00. General conditions mere increased by $575.00 and
approved by the engineer.
Purpose: The purpose of this Change order is to fund the additional costs of the ramp
development project.
Budget Considerations: Funds are available and a budget adjustment is included. Water
Department will cover the cost of the water line replacement from the water line replacement
fund. The remainder will be covered in the contingency fund of the project.
Requested Action: Staff recommends the City Council approve the change order, and
authorize the Mayor to sign the documents increasing the total project cost by$67,197.85.
Attachments: Change Order
Staff Review Form
•
•
•
MCE
CONSULTING
r rlr`,r:,rn 70 � ENGINEERS, INC.
•
PO. Box 1229
Fayetteville, Arkansas 72702.1229
501.443-2377
FAX S01 -44J.9241
January 23, 2003
Mr. Ray Boudreaux
Airport Department
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
RE: Executive Hangar Complex
Fayetteville Municipal Airport
•
Dear Mr. Boudreaux:
The Change Order for this protect includes the force main, per City W. & S. and Engr.
Depts. requirements, to a manhole in Greenland; the lowering of a portion of the sewer
line to accommodate future sewer line extension to the north, and additional manholes
required; the replacement of the 8 -inch water line for School Ave. due to the severe
corrosion of the existing ductile iron pipe and bedding across the apron area; the
conduits for utilities to the five hangar buildings; and the additional trench backfill for
slightly wider and deeper trenches than originally estimated. The cost for these items
are as follows:
Force Main to Manhole on Parker St. in Greenland
Lowering Sewer Line and Added Manholes
Replacement of water line and Trench Backfill
Conduits for Utilities to Hangars
Additional Trench Backfill
Additional "General Conditions" Cost
Total Cost for Change Order No. 1
$ 24,150.25
$ 10,050.60
$ 19,785.00
$ 5,788.00
$ 6,849.00
$ 575.00
$ 67,197.85
If there are any questions regarding this project, please contact us.
Sincerely,
McCLELLAND CON!/SULTING ENGINEERS, INC.
1 .
Avs4Q—c.„--
R Wayne`Japes, P.E.
Vice President
J:1200210221041cwresponcence\Boudreau.-012] wpivd
Budget Year
2003
•
City of Fayetteville, Arkansas
Budget Adjustment Form
Department: General Government
Division: Aviation & Economic Development
Program: Airport Capital
•
Date Requested
2/4/2003
Adjustment Number
Project or Item Requested:
$67,198 in the South Apron Hangar capital project.
Project or Item Deleted:
None. To increase the Use of Fund Balance account by
$67,198.
Justification of this Increase:
Will provide additional water/sewer infrastructure
improvements in conjunction with the S. Executive Ramp
pavement expansion project.
The increase is necessitated by regulatory requirements,
as well as the need to replace existing deteriorated
materials while ground is open.
Justification of this Decrease:
Sufficient funding remains to comply with City policy.
Increase Expense (Decrease Revenue)
Account Name Account Number Amount Project Number
Building costs 5550 3960 5804 00 67,198 02131 1
Decrease Expense (Increase Revenue)
Account Name Account Number Amount Project Number
Use of fund balance
5550 0955 4999 99 67,198
Approval Signatures
Requested y
Date
/-Lz. -03
Budget ger Date
Department Director Date
Administrative Seryjdbs Directof., Date
Mayor
2/1(e---
Budget Office Use Only
Type. A B C Cif) E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Date Initial
Date Initial
Date Initial
Date Initial