HomeMy WebLinkAbout191-03 RESOLUTIONRESOLUTION NO. 191-03
•
A RESOLUTION TO APPROVE AMENDMENT #1 OF TFIE
AGREEMENT WITH GREEN ANDERSON ENGINEERS, INC.
IN THE AMOUNT OF $3,100.00 FOR ENGINEERING
SERVICES RELATED TO DESIGN OF A STANDBY
EMERGENCY GENERATOR SYSTEM FOR THE CITY
ADMINISTRATION BUILDING
WHEREAS, a standby emergency generating system for the City Administration
Building is necessary to ensure essential city services can continue if our normal
. electrical supply is interrupted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL. OF
THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves Amendment #1 of the agreement with Green Anderson Engineers, Inc. in the
amount of $3,100.00 for engineering services related to design of a standby emergency
generator system for the City Administration Building.
PASSED and APPROVED this the 16`h day of December, 2003.
T
By: ,f�Ot,.d�.o.� Q9Awl
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayor
11/19/2003 09:30 4794420413
•
al Green
Anderson
ENGINEERS, Inc.
GREEN ANDERSON
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O
i
PAGE 01
2233 N Green Acres Rd. Fortelle, Arkansas 72703, Phone (479/ 442-4682 / FAX (479)4424413
November 19, 2003
City of Fayetteville
ATTN: Mr. Coy Hurd
FAX 0 575-8223
RE: Stand -By Power Generator Addition
City Administration Building
Dear Coy.
pROIP,g7M9
NOV 1 9 2003
J
It is my understanding that you wish to add a stand-by electrical generating system to the above facility as a
Change Order to the present construction contract for the Fire Station power generator additions currently
being performed by Multi -Craft Contractors, Inc. It is also understood the stand-by electrical generating
system should serve the data processing equipment, cash registers, the telephone system, the radio system
and the small split system serving the computer room air conditioning system plus certain other selected
receptacles throughout the building. These loads are necessary to remain in operation so that certain City
operations can continue in the event of a utility power failure. The level of engineering services proposed are
as follows:
1. Design development to determine the ratings of required equipment and the loads and their
locations to be served from the stand-by system.
2. Contractor documents including drawings on previously generated electronic floor plans and
technical specifications as required for use in obtaining a Change Order Proposal from the
referenced contractor.
3. Negotiation assistance consisting of clarification of our documents, issuing addenda if required
and an opinion of contractor's change order proposed amount.
4. Construction observation for a final punch list on the contractor's completed work.
This level of services will apply to work necessary to add the stand-by system including the electrical power
panels. generator set, natural gas piping, automatic transfer switch and wiring and devices required for the
above-described loads.
The fee for the above-described services is proposed at a Fixed Fee of Two Thousand Eight Hundred
Dollars ($2 800) lus any reimbursable expenses attributed o the project. Additional work you may request
is proposed on a Me $pus expense basis with hourly rates as follows:
Principal Engineer
Project Engineer
Project Coordinator
Design Engineer
Designer II
Designer 1
CAD Tech II
CAD Tech I
Admin II
Admin I
$105.00
$ 75.00
$ 65.00
$ 55 00
$ 50.00
$ 45.00
$ 40.00
$ 30.00
$ 4000
$ 30.00
If this proposal is acceptable to you, please initiate a Notice to Proceed and either issue a new Purchase
Order or a revision to the present Purchase Order covering the fire station generator project engineering
services.
Should you have questions or need additional information, please contact me.
Sincerely.
4
0. Michael Green. P E.
President
41 12/03/2003 14:56 4794420 13
GREEN ANDERSON
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AMENDMENT#1
PAGE 03
to Agreement Between City of Fayetteville and Engineer for Professional Services
for Back -Up Emergency Generators for Fire Stations
Dated: March 7, 2003
P.O. # 031230
The scope of services is hereby amended to include engineering services for a standby
emergency generator system for the City Administration Building, West Mountain Street,
Fayetteville, Arkansas. The level and extent of Engineer's Services shall be as described in the
attached proposal dated November 19, 2003.
Modify section #2, Payment to Engineer to increase the engineering fee by Two Thousand
Eight Hundred Dollars ($2,800) in addition to the Nine Thousand Five Hundred Dollars
($9,500) as stated for a new amended total of Twelve Thousand Three Hundred Dollars
($12,300). Increase the reimbursable expenses by $300 in addition to the $300 not to exceed
as stated for an amended reimbursable not to exceed amount of $600.
All other provisions of the stated agreement shall remain in force.
12/03/2003 14:56
4794420413
•
GREEN ANDERSON
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PAGE 04
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in their behalf by their duly
authorized representatives and the parties hereto have set their hands and seal on the date first above written.
!"..
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Attest:
Attes
CITY AYETT
E,A' •NSAS-
GREEN ANDERSON ENGINEERS, INC.
O. Michael Green, VE., President
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 191-03
Document
1
11 21.03
staff review form
draft resolution
2
1.9.03
memo to Coy Hurd
NOTES:
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STr REVIEW FORM - FINANCIAL OBLLG ON
For the Fayetteville City Council Meeting of: December 16, 2003
FROM:
Coy Hurd
Name
Building Services FISD
Division Department
ACTION REQUIRED: The required action is the considertion and acceptance of an amendment to the contract
of Green Anderson Engineers for their work on the emergency generator project. Add $2,800 for basic
services and $300 for reimbursable expenses (a total of $3,100). This amendment will facilitate the design
work needed to install an emergency generator for the City Administration Building.
COST TO CITY:
$3,100.00 S
407,525.00 Building Improvements
Cost of this request Category/Project Budget
4470.9470.5801.00 S
Program Category / Project Name
40,470.00 Other Improvements
Account Number Funds Used to Date
02046 S
Program / Project Category Name
367,055.00 SalesTax/Capital Improvements
Project Number Remaining Balance
Fund Name
BUDGET REVIEW: XX
Budget Manager
Budgeted Item Budget Adjustment Attached
Date
CONTRACT/GRANT/LEASE REVIEW:
Accol3gt�g Mana r
torney
Date
/2 -4 -as
Date
Internal Auditor
Purchasing Manager
STAFF�NDAT
Divis e d
Department Director
Firianc
a Internal Services Dir.
Date
Date
Date
Date
Mai,.=
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
•
; 1 9
Date
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes No
• •
RESOLUTION NO.
A RESOLUTION TO APPROVE AMENDMENT #1 OF THE
AGREEMENT WITH GREEN ANDERSON ENGINEERS, INC.
IN THE AMOUNT OF $3,100.00 FOR ENGINEERING
SERVICES RELATED TO DESIGN OF A STANDBY
EMERGENCY GENERATOR SYSTEM FOR THE CITY
ADMINISTRATION BUILDING
WHEREAS, a standby emergency generating system for the City Administration
Building is necessary to ensure essential city services can continue if our normal
electrical supply is interrupted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves Amendment #1 of the agreement with Green Anderson Engineers, Inc. in the
amount of $3,100.00 for engineering services related to design of a standby emergency
generator system for the City Administration Building.
PASSED and APPROVED this the le day of December, 2003.
APPROVED:
By:
ATTEST:
By:
SONDRA SMITH, City Clerk
DAN COODY, Mayor
•
FAYETTEVI LLE
THE CITY 01 EAYETTEVITLE, AAAANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Coy Hurd
Building Services �px1
From: Clarice Buffalohead-Pearman V
City Clerk Division
Date: January 9, 2004
Re: Resolution No. 191-03
Attached is a copy of the above resolution passed by the City Council December 16, 2003,
approving Amendment No. 1 to the agreement with Green Anderson Engineers, Inc. I have also
attached one of two originals of the agreement with the mayor and city clerk's signatures. These
items will be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachments
cc: Nancy Smith, Internal Auditor