HomeMy WebLinkAbout183-03 RESOLUTIONRESOLUTION NO.183-03
A RESOLUTION APPROVING THE PURCHASE OF TWO (2)
FORD EXPEDITIONS FROM LANDERS FORD AT STATE
CONTRACT PRICES FOR A TOTAL COST OF FIFTY-SIX
THOUSAND THREE HUNDRED TWENTY-TWO DOLLARS
($56,322.00) FOR USE AS POLICE K-9 UNITS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of two (2) Ford Expeditions from Landers Ford at
state contract prices for a total cost of Fifty -Six Thousand Three Hundred
Twenty -Two Dollars ($56,322.00) for use as police K-9 units.
PASSED and APPROVED this 2nd day of December, 2003.
Eitei,il,
By: Ah.di-a-' (tcn t^
SONDRA SMITH, City Clerk
APPROVED:
By
DAN COODY, May
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 183-03
Document
1
11.12.03
memo to mayor & city council
memo to equipment committee
copy of
Expansion/Replacement Equipment
copy of purchase requisition
staff review form
revised draft
resolution
2
12.8.03
memo to David Bragg
NOTES:
•
FAYETTEVI LLE
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CITY OF FAYETTEVILLE
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: November 12, 2003
Subject: Purchase of Fleet vehicles from State of Arkansas Purchase Contract
RECOMMENDATION That City Council approve the purchase of 2 Expeditions for the
Police K-9 units from the State Contract prices from Landers Ford.
BACKGROUND: Police K-9 units #117 and #120 are in need of replacement. The
increased use of computers, video cameras and other law enforcement tools presents a
need for increased cabin space. The Ford Expedition meets those needs much better
than the Explorers currently in use for K-9 officers. Pricing is consistently lower through
the State volume purchase contract than individual local bids. Bid prices include
delivery to Fayetteville.
Funds for this purchase are available in 0700.1910.5802.00, Project #02081
The purchase of these 2 units was approved by the Equipment Committee at the
meeting of November 10, 2003.
1 . 'r��:
FAYGTrI_VILLC
¶ITY OF FAYET4VILLE
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1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: City of Fayetteville, Equipment Committee
From: David Bragg, Fleet Operations Supt. -d ----9r0
Date: November 4, 2003
Subject: Purchase of Fleet Vehicles from State of Arkansas Purchase Contract
The following Police vehicles are in need of replacement and funds have been appropriated in the
FY2003 Budget The increased use of computers, video cameras, and other law enforcement tools
presents a need for increased cabin space. The Ford Expedition meets those needs much better
than the Explorers currently in use for K-9 officers. The Expedition is currently available from the
State of Arkansas Vehicle Purchasing Contract. Due to factory allowances available through the
State volume purchase contract, pricing is consistently lower than individual local bids. Bid prices
include delivery to Fayetteville.
Qty. Description Make / Model Vendor Unit Price
2 Full size 4X4 4 door SUV Ford Expedition Landers Ford $25,811.00
Division
Police
Replace Unit#
117, 120
Funds for the purchase of these units are available in the FY2003 replacement project accounts:
02081 — Police/Passenger Vehicles $51,622
I recommend purchase of these vehicles from the State of Arkansas Vehicle Purchasing Contract.
Division:
• •
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Police Program: Patrol Date of Request: 10/31/2003
Acct.# Currently Charged: 1010.2940. Acct. # to be Charged: 1010.2940.
Expansion _ or Replacement X Date Required:
Unit # for Vehicle being Replaced: 117 Unit # for Expansion/Replacement: 1XX4
Purchase Price of Exp /Replace Vehicle: 28,145.00 CIP Budget / Project # 9700.1920.5802. 2081
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment:
Replacement: 130.00 Maintenance: 151.00 Overhead: 137.00
# of Months Budgeted: 12.00 Total Budgeted: 5,016.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement: 456.00 Maintenance:
# of Months to be in Service for Current Year. 0.00
150.00 Overhead:
200 ./ Expense:
110.00
�S-ry.„7_ o.a
Description of equipment to be purchased/transferred: (Attach Additional Sheets if Necessary)
Expedition, for K-9 use complete with light bar, siren and console.
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
Police need an SUV for the K-9 units. We are requesting an Expedition because of the extra width the vehicle affords,
allowing enough room for 2 officers and all the necessary computer equipment to fit in the front seats. State contract
pricing on the Expedition is very competitive at this time.
Approval Signatures:
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Divisi, Head
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Pe
ent
Budget Ma ger
Date i ante & Internal Services Dir/
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ate
Date
Department Director Date
rative •fficer
Mayor
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'~SIGN
HERE
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Date
e
Please return original fo feet when signed by all
Finance Si Internal Services Director: _ Budget Manager: IT Manager
Dispatch Manager Utilities Manager:
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Requester
BARBARA OLSEN
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Vendor#
7582
City Of Fayetteville
(Not a Purchase Order)
1 Shipping/Handling
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'Full size Ford Expeditions, 4 x 4,
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$25,811.00
(Unit Cost
State
Vendor Name:
LANDER'S FORD
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$0.00
551,822.00
Extended Cost
10
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10
[Account Numbers
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Zip Code
Fob Point:
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Subtotal: 61,622.00
Tax: 4,323.34
Total: 66,946.34
Project #02081.1
Project/ ubproject #
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Divison Approval
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Mail
Yes:_ No:
P.O Number
Requisition No.
Invento #
(Quotes Attached
Yes: No:
Expected Delivery Date:
0
03
TIT
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ry [Fixed Asset # I
ST ' REVIEW FORM - FINANCIAL OBLIGIIPON
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: December2,2003
FROM:
David Bragg Fleet Operations Operations
Name
Division Department
ACTION REQUIRED: Approval of purchase of 2 Expeditions for Police Department K-9 units, from Landers
Ford on the State Contract price list. State contract price of $25811. Lights, siren and console will be an extra
cost of approx. $2350.
COST TO CITY:
556,322.00 S
Cost of this request
791,160.00 Police/Passenger Vehicles
Category/Project Budget Program Category / Project Name
9700.1920.5802.00 S
Account Number
217,412 00 Vehicles & Equipment
Funds Used to Date Program / Project Category Name
02081 $
Project Number
573,748.00 Shop
Remaining Balance Fund Name
BUDGET REVIEW: A Budgeted Item
Date
Budget Manager
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Accou Manager
City Atto(pey
41-43
Dat.
•
Internal Ai►iitor
Purchasing Manager
(11,9/03
Date
140
Date
STAFF REC
Division Head
////D/O)
Date
Department Director
Finance & Internal Services Dir.
Chief
inistrative Officer
May
1
ate
3
w -I7 --v3
Date
/7,/8-py
Date
Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
New Item:
Date
Yes No
•
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF TWO (2)
FORD EXPEDITIONS FROM LANDERS FORD AT STATE
CONTRACT PRICES FOR A TOTAL COST OF FIFTY-SIX
THOUSAND TI -TREE HUNDRED TWENTY-TWO DOLLARS
($56,322.00) FOR USE AS POLICE K-9 UNITS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of two (2) Ford Expeditions from Landers Ford at
state contract prices for a total cost of Fifty -Six Thousand Three Hundred
Twenty -Two Dollars (556,322.00) for use as police K-9 units.
PASSED and APPROVED this 2nd day of December, 2003;„---I
APPROVED:
ATT
DAN COODY, Mayorr
By::
SO VDR Sij�ITH. Cj 3 Clerk
•
FAYETTEVILLE
THE CITY OF FAYETTEVIIIE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: David Bragg
Fleet Operations
From: Clarice Buffalohead-Pearman
City Clerk's Division
Date: December 8, 2003
Re: Res. 183-03
Attached you will find an executed copy of the above referenced resolution passed by the City
Council on December 2, 2003, approving the purchase of two Ford Expeditions from Landers
Ford. Also attached is the original check request for said purchase and request for
expansion/replacement equipment form.
The resolution with attachments will be recorded in the city clerk's office and microfilmed. If
anything else is needed please let the city clerk's office know.
/cbp
Attachments
cc: Nancy Smith, Internal Auditor