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HomeMy WebLinkAbout176-03 RESOLUTION• • RESOLUTION NO. 176-03 A RESOLUTION AWARDING BID # 03-61 AND APPROVING THE PURCHASE OF A BOBCAT TOOLCAT 5600 UTILITY WORK MACHINE FROM WILLIAMS TRACTOR, INC. IN THE AMOUNT OF FORTY-THREE THOUSAND THREE HUNDRED SIX DOLLARS (843,306.00). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 03-61 and approves the purchase of Bobcat Toolcat 5600 Utility Work Machine from Williams Tractor, Inc. in the amount of Forty -Three Thousand Three Hundred Six Dollars (543,306.00). PASSED and APPROVED this 18th day of November, 2003. fpYE1IE�� By: SONDRA SMITH, City Clerk APPROVED: Bytea DAN COODY, M yt • NAME OF FILE: CROSS REFERENCE: Item # Date • Resolution No. 176-03 Document • 1 10.31.03 memo to mayor & city council draft resolution memo to equipment committee copy of purchase requisition copy of bid tabulations copy of Request for Expansion/Replacement Equipment staff review form 2 11.24.03 memo to David Bragg NOTES: • FAYETT EMCEE S / 7(0 CITY OF FAYETTEVILLEw`//afre ii•zete r ,2. ETT ©FEU 71110E10 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: October 31, 2003 Subject: Approval of Bid Award Recommendation 03-61 — Project 02080 RECOMMENDATION: That City Council approve acceptance of the bid of $43,306.00 from Williams Tractor, Inc., for one 4 wheel drive utility work machine for the Transportation Division. BACKGROUND: Bids were received on October 8, 2003. One bid meeting all specifications was received from Williams Tractor, Inc. of Fayetteville on a Bobcat Toolcat with loader bucket, angle broom attachment, and soil conditioner attachment. A second vendor was called and advised of the bid date and process, but no bid was received. This Toolcat is to replace unit 706 which is no longer dependable nor economical to maintain. Funds for this purchase are available in 9700.1910.5802.00, Project 02080. This purchase was approved by the Equipment Committee at the meeting of October 28, 2003. RESOLUTION NO. A RESOLUTION AWARDING BID # 03-61 AND APPROVING THE PURCHASE OF A BOBCAT TOOLCAT 5600 UTILITY WORK MACHINE FROM WILLIAMS TRACTOR, INC. IN THE AMOUNT OF FORTY-THREE THOUSAND THREE HUNDRED SIX DOLLARS ($43,306.00). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 03-61 and approves the purchase of Bobcat Toolcat 5600 Utility Work Machine from Williams Tractor, Inc. in the amount of Forty -Three Thousand Three Hundred Six Dollars (543,306.00). PASSED and APPROVED this 18th day of November, 2003. -- APPROVED:, ATTEST • 1 \\\\yam By: 4 S4VDRA SNT.ITHi@v Clerk ;B}k a st- DAN CO°ODY, Mayor"' r FAYET-fte,"E CITY OF FAYETTEVILLE 1525 S. Happy Hollow Road Fayetteville AR 72701 Interdepartmental Correspondence To: City of Fayetteville, Equipment Committee From: David Bragg, Fleet Operations Supt. Date: October 23, 2003 Subject: Purchase of utility work machine for Transportation Division Bids were received on October 8, 2003 for one 4 wheel drive utility work machine for Transportation Division. One bid meeting all specifications was received from Williams Tractor, Inc. of Fayetteville on a Bobcat Toolcat with loader bucket, angle broom attachment, and soil conditioner attachment. A second vendor was called and advised of the bid date and process, but no bid was received Funds for the replacement of Fayetteville fleet unit #706 are available for this purchase. I recommend acceptance of the bid of $43,306.00 from Williams Tractor, Inc. e-03 )D n�� Mayor Department Director: Purchasing Manager: Finance & Internal Services Director • Budget Manager IT Manager Dispatch Manager Utilities Manager: w w O CO CO V 0) U O (J N -•3 Requester BARBARA OLSEN 3...,�1 - 0 D w w Vendor# 11133 City Of Fayetteville (Not a Purchase Order) - c z- 15 v J w d n 43 CJ b Q w 1 and soil conditioner attachment bucket, angle broom attachment, Bobcat Toolcat 6600 with loader 0 co w 0 0 J 0 c o Q or 1mn D EA �n D �n D 1n to D to D �n D �n m D 'Unit of Issue] E i+ 0 a) 0 0 Unit Cost G G Vendor Name: WILLIAMS TRACTOR, INC. 50.00 N O O O fata O o O O O 0 0 0 $0.00 is0 O O 0 50.00 O 0 O O N O 0 O 0 O O O r W 4a 0 N O 0 'Extended Cost 9700.1920.5802.00 'Account Numbers Requester's Employee # 1940 N v 0 a 0 71 8. 4 Ship to code: 060 02080 Project/Subproject # Extension: 495 Div_iso'nlH Approval; Taxable Yes: No: P.O Number 2 G' a = Z 0 3d. Z O c 0 J O u 0 O 0 1 Z O 1 O N D Expected Delivery Date: O r & O co 709046 • 'Fixed Asset # • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Division: Transportation Program: Operations 8 Admin Date of Request: 5/27/2003 Acct.# Currently Charged: 2100-5530 Acct. # to be Charged: 2100-5530 Expansion or Replacement X Unit It for Vehicle being Replaced: 706 C/ Date Required: ASAP Unit # for Expansion/Replacement: Bobcat Toolcat Purchase Price of ExpJReplace Vehicle: 30,500.00 CIP Budget / Project # 9700.1920.5802. 02077 Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment: Replacement: 793.00 Maintenance: 147.00 Overhead: 283.00 # of Months Budgeted: 12.00 Total Budgeted: 14,676.00 Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment: Replacement: 534.00 Maintenance: # of Months to be in Service for Current Year: 5.00 250.00 Overhead: 233.00 Current Year Expense: 5,085.00 Description of the equipment to be purchascd/transfcrrcd: 5600 Bobcat Toolcat utility work machine with bucketloader, 68- angle broom, and 7? soil conditioner with hydraulic angle. Justification for this equipment: To provide sidewalk crews with appropriate equipment to increase efficiency to maximum levels. This equipment will allow greater flexibility for both the grading and finish crews, increasing production of sidewalks. Approval Signatures: Division F}r f zd-o3 Date r -z8 -p3 Fleet Operations Supe a eent Date nt Budget Manager Date Approval Signatures: Dopa— ont Di zFi nc Internal Services Director Chi j' d nisi .'' e Officer ayor - -a3 Date Date G -/P03 Date ‘7.34,3 Date 41 STAFF REVIEW FORM - FINANCIAL OBLIGATION X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: November 18, 2003 FROM: David Bragg Name Fleet Operations Division Operations Department ACTION REQUIRED: Acceptance of lowest bid for a Utility work machine for the Transportation Division. Bid 03-61 - bid received from Williams Tractor, Inc. of Fayetteville. COST TO CITY: 843,306.00 Cost of this request 9700.1920.5802.00 Account Number 02080 Project Number S 290/45 - Category/Project Budget S ail/ 570 - Other Vehicles/Equipment Program Category / Project Name Funds Used to Date Program / - Remaining Balance Fund Name Project Category Name BUDGET REVIEW: X Budgeted Item Budget Manager Date Budget Adjustment Attached C CT/GRANT/LEASE REVIEW: 6/2 /10.3 utA &kit Accouq Manager Date intern^1 Audi or 4. City Attorney STAFF RE - Division ead /d, ate Chief Admin -.gra ive 0 cer Mayor (7- 03 Date if t3 -a 5 Date /1/ /43 Date Purchasing Manager Received in Mayor's Office Cross Reference: Previous Ord/Resp: Orig. Contract Date: Orig. Contract Number: New Item: (O131(o, Date 1431103 Date ii/j/03 Date Yee No • FAYETTEVI LLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: David Bragg Fleet Operations From: Clarice Buffalohead-Pearman City Clerk's Division Date: November 24, 2003 Re: Res. 176-03 Attached you will find an executed copy of the above referenced resolution passed by the City Council on November 18, 2003, awarding Bid No. 03-61 and approving the purchase of Bobcat Toolcat 5600 Utility Work Machine from Williams Tractor Inc Also attached is the original check request for said purchase. The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the city clerk's office know. /cbp Attachments cc Nancy Smith, Internal Auditor