HomeMy WebLinkAbout174-03 RESOLUTION•
RESOLUTION NO. 174-03
A RESOLUTION APPROVING THE PURCHASE OF ONE (1)
PICKUP TRUCK, 1 TON CAB/CHASSIS FROM LANDERS GMC
AT STATE CONTRACT PRICES IN THE AMOUNT OF TWENTY
FOUR THOUSAND SIX HUNDRED TWELVE DOLLARS
($24,612.00).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of one (1) pickup truck, 1 ton cab/chassis from
Landers GMC at state contract prices in the amount of Twenty Four Thousand
Six Hundred Twelve Dollars ($24,612.00).
PASSED and APPROVED this 18th day of November, 2003.
By:
SONDRA SMITH City Clerk
APPROVED:
Bv:
AN COODY, Mayo
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 174-03
Document
1
11.18.03
Res.174-03
2
10.30.03
memo to mayor & city council
draft resolution
memo to equipment committee
copy of request
for expansion/replacement equipment
copy of
Landers purchase requisition
10.31.03
staff
review
11.24.03
memo to David Bragg
NOTES:
•
#111,7-tEMCEE
•
CITY OF FAYETTEVILLE
FLEET OPE a TI1 IN13
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operatio
From: David Bragg, Fleet Operations Superintendent .2SY 3
Date: October 31, 2003
Subject: Approval of Purchase of 1 truck from State Contract prices - Project 02078
RECOMMENDATION: That City Council approve the purchase of 1 only 1 Ton truck, cab/chassis, 4 x 2
from the State Contract prices from Landers GMC.
BACKGROUND: This truck is for the Parks Division, to replace unit #287. This truck is 11 1/2 years old,
has 136,743 miles and is no longer dependable nor economical to maintain.
Funds for this purchase are available in 9700.1910.5802.00, Project 02078.
This purchase was approved by the Equipment Committee at the meeting of October 28, 2003.
• •
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF ONE (1)
PICKUP TRUCK, 1 TON CAB/CHASSIS FROM LANDERS GMC
AT STATE CONTRACT PRICES IN THE AMOUNT OF TWENTY
FOUR THOUSAND SIX HUNDRED TWELVE DOLLARS
($24,612.00).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of one (1) pickup truck, 1 ton cab/chassis from
Landers GMC at state contract prices in the amount of Twenty Four Thousand_
Six Hundred Twelve Dollars ($24,612.00).
PASSED and APPROVED this 18th day of November, 2003,
APPROVED:
1
\
A EST\
By:
StDRA SMITH, ity Clerk
rBy,:
DAN COiODY, Mayor'`
f=AYE 1 1 EMCEE
To:
From:
Date:
Subject:
• Y OF FAYETTEVILLE
1525 S. Happy Hollow Road
Fayetteville AR 72701
Interdepartmental Correspondence
City of Fayetteville, Equipment Committee
David Bragg, Fleet Operations SupL2_* / 3
October 27, 2003
Purchase of Fleet Vehicles from State of Arkansas Purchase Contract
The following vehicles are in need of replacement and funds have been appropriated in the
FY2003 Budget. Vehicles that meet the needs of the City of Fayetteville are available from the
State of Arkansas Vehicle Purchasing Contract. Due to factory allowances available through the
State volume purchase contract, pricing is consistently lower than individual local bids. Bid prices
include delivery to Fayetteville.
Qty. Description
1: 1/2 Ton Reg. Cab Pickup
Division
Parks
Make / Model Vendor Unit Price
Chevrolet Silverado Bale Chevrolet $13,356.00
Replace Unit#
261
Qty. Description
1 . % Ton Ext. Cab Pickup 4X4
Qty.
3
Division
Solid Waste
Make / Model Vendor Unit Price
. Ford F250 Diesel Landers Ford $25,285.00
Replace Unit#
255
Description
% Ton Crew Cab Pickup 4X4
Division
Transportation
Qty. Description
1 1 Ton Cab/chassis 4X2
Division
Parks
Make / Model Vendor Unit Price
Ford F250 Diesel Landers Ford $26,812.00
Replace Unit#
146; 250; 264
Make / Model Vendor Unit Price
GMC Sierra Diesel Landers GMC $24,612.00
yyu ali0-02-.9- - a
(Utility body and crane to be bid separately2-
Replace Unit#
287
Funds for the purchase of these units are available in the FY2003 replacement project accounts:
02078 — Light/Medium $143,689
I recommend purchase of these vehicles from the State of Arkansas Vehicle Purchasing Contract.
•
Division:
City of Fayetteville, Arkansas
Request for Expansion/Replacement Equipment
Parks Program:
Maintenance Date of Request: 10/15/2003
Acct.# Currently Charged: 1010.5260. Acct # to be Charged:
Expansion or Replacement X Date Required:
Unit # for Vehicle being Replaced: 287
Purchase Price of Exp./Replace Vehicle:
1010.5260.
Unit # for Expansion/Replacement: 2XX4
24,612.00 CIP Budget / Project # 9700.1920.5802 2078
Monthly Motor Pool Charges for Current and/or Replacement Vehicle/Equipment:
Replacement:
0.00 Maintenance: 393.00 Overhead 113.00
# of Months Budgeted:
12.00 Total Budgeted: 6,072.00
Expansion/Replacement Monthly Motor Pool Charges for New Vehicle/Equipment:
Replacement: 510.00 Maintenance: 150.00
# of Months to be in Service for Current Year. 0.00
Overhead: 128.00
Current Year Expense 0.00
Description of equipment to be purchased/transferred: (Attach Additional Sheets 11 Necessary)
1 Ton cab/chassis 4 x 2 diesel, with Utility bed and auto crane
Justification for expansion/replacement: (Attach Additional Sheets if Necessary)
This truck is used for Public Lands Maintenance, towing, transporting loading and unloading equipment and materials.
Approval Signatures:
jC(7 /t lz/1Q3
F na & Internal Services Dir. Date
Date
Mayor
3 Please retum original
to Fleet when signed by all.
IAprovals:
Mayor. Department Director
JO CO CO V 0) CO A CO N -&
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(Requester
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(GMC Sierra diesel 1 Ton cab and
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!Quantity
Unit of Issue
524,612.00
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Vendor Name:
LANDER'S BUICK PONTIAC GMC
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Extended Cost
9700.1920.5802.00
Account Numbers
Requesters Employee #
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Zip Code
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Requisition No.
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Expected Delivery Date:
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Fixed Asset #
STA, REVIEW FORM - FINANCIAL OBLIGWON
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
November 18, 2003
FROM:
David Bragg
Name
Fleet Operations
Division
Operations
Department
ACTION REQUIRED: Approval of purchase of 1 pickup truck, 1 ton Cab/chassis, 4 x 2 from State Contract
prices from Landers GMC
COST TO CITY:
$24,612.00
Cost of this request
9700.1920.5802.00
Account Number
02078
Project Number
$ 63 6 9Ud -
Category/Project Budget
$ / 0 5,7 2 /
Funds Used to Date
s 531, /27
Remaining Balance
Light/Medium Trucks
Program Category / Project Name
Program / Project Category Name
Fund Name
BUDGET REVIEW:
udget Manager
X Budgeted Item
/0 "-
Date Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
LsL 7at>flizil/O
:Ing Manager ate
Accouri
m cu t r t�1
Internal Audile or
Vreir WAS)
Date Purchasing Manager
City Atto
ey
Department Director
/0/3)/o I
Date
Date
/1- `4 03
Date
Finance & Internal Services Dir.
ate
/7410;25
Da
Received in Mayor's Office
Cross Reference;
Previous Ord/Rest:
Orig. Contract Date:
Orig. Contract Number:
New Item:
%q-+' do 3
Date
10131103
Date
Date
Yee
No
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: David Bragg
Fleet Operations ��yp
From: Clarice Buffalohead-Pearman �J
City Clerk's Division
Date: November 24, 2003
Re: Res. 174-03
Attached you will find an executed copy of the above referenced resolution passed by the City
Council on November 18, 2003, approving the purchase of one pickup truck from Landers GMC.
Also attached is the original check request for said purchase and request for
expansion/replacement equipment form.
The resolution with attachments will be recorded in the city clerk's office and microfilmed. If
anything else is needed please let the city clerk's office know.
/cbp
Attachments
cc: Nancy Smith, Internal Auditor