HomeMy WebLinkAbout173-03 RESOLUTION• •
RESOLUTION NO. 173-03
A RESOLUTION AWARDING A CONTRACT TO
ARCHITECTURAL CONTRACTORS, INC. IN THE AMOUNT OF
FIVE HUNDRED THIRTY-TWO THOUSAND DOLLARS
(5532,000.00) FOR THE CONSTRUCTION OF THE UNIVERSITY
OF ARKANSAS CORPORATE HANGAR AT THE
FAYETTEVILLE MUNICIPAL AIRPORT; APPROVING A
PROJECT CONTINGENCY IN THE AMOUNT OF TWENTY-
NINE THOUSAND FIVE HUNDRED SIXTY-FIVE DOLLARS
(529,565.00); AND APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF TWO HUNDRED TWENTY THOUSAND
EIGHT HUNDRED 'THIRTY-FIVE DOLLARS (5220,835.00) FOR
SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards a contract to Architectural Contractors, Inc. in the amount of Five
Hundred Thirty -Two Thousand Dollars ($532,000.00) for the construction of the
University of Arkansas corporate hangar at the Fayetteville Municipal Airport.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a project contingency in the amount of Twenty -Nine Thousand
Five Hundred Sixty -Five Dollars ($29,565.00).
Section 3. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a Budget Adjustment in the amount of Two Hundred Twenty
Thousand Eight Hundred Thirty -Five Dollars (5220,835.00) for same.
PASSED and APPROVED this 18th day of November, 2003.
F PV E Trek.N,
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By:
SONDRA SMITH, City Clerk
APPROVED:
By:
DOCUMENT 00500 -Revised
CONTRACT
THIS AGREEMENT, made and entered into on the Id, day of November
2003, by and between Architectural Contractors. Inc. and the City of Fayetteville, Arkansas:
WITNESSETH:
That Architectural Contractors, Inc., for the consideration hereinafter fully set out, hereby agrees with
the City of Fayetteville, Arkansas as follows:
1. That Architectural Contractors, Inc. shall furnish all the materials, and perform all of the work in
manner and form as provided by the following enumerated Drawings, Specifications, and
Documents, which are attached hereto and made a part hereof, as if fully contained herein and are
entitled U of A Corporate Hangar for Fayetteville Municipal Airport, dated August, 2003.
Advertisement for Bids
Instructions to Bidders
Bid and acceptance thereof
Performance Bond
Payment Bond
General Conditions
Supplementary Conditions
Specifications
Drawings (Bound Separately)
2. That the City of Fayetteville, Arkansas hereby agrees to pay to Architectural Contractors, Inc. for the
faithful performance of this Agreement, subject to additions and deductions as provided in the
Specifications or Bid, in lawful money of the United States, the amount of Five Hundred Thirty Two
Thousand Dollars ($ 532.000.00)
The Work will be substantially completed within 180 days after the date when the Contract Time
commences to run as provided in the Notice to Proceed.
Liquidated Damages: The City of Fayetteville, Arkansas and Architectural Contactors, Inc.
recognize that time is of the essence of this Agreement and the City of Fayetteville, Arkansas will
suffer financial loss if the Work is not completed within the times specified in above, plus any
extensions thereof allowed in accordance with the General Conditions. They also recognize the
delays, expense, and difficulties involved in proving the actual loss suffered by the City of
Fayetteville, Arkansas if the Work is not completed on time. Accordingly, instead of requiring any
such proof, the City of Fayetteville, Arkansas and Architectural Contarctors, Inc. agree that as
liquidated damages for delay (but not as a penalty) Architectural Contactors, Inc. shall pay the
City of Fayetteville, Arkansas Four Hundred Forty Dollars ($440.00) for each day that expires
after the time specified in Paragraph 3 for Substantial Completion.
• •
That within 30 days of receipt of an approved payment request, the City of Fayetteville, Arkansas
shall make partial payments to Architectural Contractors, Inc. on the basis of a duly certified and
approved estimate of work performed during the preceding calendar month by Architectural
Contractors, Inc., LESS the retainage provided in the General Conditions, which is to be withheld
by the City of Fayetteville, Arkansas until all work within a particular part has been performed
strictly in accordance with this Agreement and until such work has been accepted by the City of
Fayetteville, Arkansas.
That upon submission by Architectural Contractors, Inc. of evidence satisfactory to the City of
Fayetteville, Arkansas that all payrolls, material bills, and other costs incurred by Architectural
Contractors, Inc. in connection with the construction of the work have been paid in full, final
payment on account of' this Agreement shall be made within 60 days after the completion by
Architectural Contractors, Inc. of all work covered by this Agreement and the acceptance of such
work by the City of Fayetteville, Arkansas.
It is further mutually agreed between the parties hereto that if, at any time after the execution of
this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the
City of Fayetteville, Arkansas shall deem the Surety or Sureties upon such bond to be
unsatisfactory or if, for any reason such bond ceases to be adequate to cover the performance of
the work, Architectural Contractors, Inc. shall, at its expense, within 5 days after the receipt of
notice from the City of Fayetteville, Arkansas, famish an additional bond or bonds in such form and
amount and with such Surety or Sureties as shall be satisfactory to the City of Fayetteville,
Arkansas. In such event, no further payment to Architectural Contractors, Inc. shall be deemed to
be due under this Agreement until such new or additional security for the faithful performance of
the work shall be furnished in manner and form satisfactory to the City of Fayetteville, Arkansas.
Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed
without a prior formal contract amendment approved by the Mayor and the City Council in
advance of the change in scope, cost or fees.
This Contract shall be governed by the law of the State of Arkansas.
10. Freedom of Information Act. The City of Fayetteville, Arkansas contracts and documents
prepared while performing City of Fayetteville, Arkansas contractual work are subject to the
Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the
City of Fayetteville, Arkansas, Architectural Contractors, Inc. will do everything possible to provide
the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
Information Act (A.C.C.$25-19-101 et. Seq.). Only legally authorized photocopying costs pursuant
to the FOIA may be assessed for this compliance.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
above written, in three (3) counterparts, each of which shall, without proof or accounting for the other
counterpart be deemed an original Contract.
SEAL -
WITNESSES:
i
• .iY.k rI.(
Approved as to form:
ARCHITECURAL CONTRACTORS, INC.
CONTRACTOR
CITY OF FAYETTEVILLE, ARKANSAS
CITY OF FAYETTEVILLE, ARKANSAS
By
ttomey for City of Fayetteville, Arkansas
• City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2003
Department: General Government
Division: Aviation & Economic Development
Program: Sales Tax Capital
Date Requested
10/31/2003
Adjustment Number
Project or Item Requested:
$220,835 in the U of A Hangar Construction Capital
Project.
•
Project or Item Deleted:
None. To recognize the acceptance of a 75/25% grant of
$43,820 from the State of Arkansas to the City.
$139,039 from the Economic Development Matches
capital project.
$37,976 from the Sales Tax Capital Use of Fund Balance
account.
Justification of this Increase:
Recent changes to Intl Building Code designed loading
requirements and increases to steel prices nationally,
have caused an increase to building costs above that
originally estimated for the project.
Negotiated reductions to the scope of the project with the
contractor did not result in favorable cost reductions, and
were regarded as detrimentally affecting the finished
project.
ustification of this Decrease:
The $43,820 will be received upon the acceptance of a
grant from the State of Arkansas Department of
Aeronautics.
The U of A Hangar project was originally approved under
the Economic Development Matches capital project.
Increase Budget (Decrease Revenue)
Account Name Account Number - Amount Project Number
Building costs
4470 9470 5804 00 220,835 03027 ' 1
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
State grants
Contract services
Use of fund balance
4470 0947 4302 00
4470 9470 5315 00
4470 0947 4999 99
43,820 03027 1
139,039 02050 1
37,976
Approval Signatures
udget M(fnager
Date
71?' 3N3
Date
Department Director Date
Mayor
Budget Office Use Only
Type: A B C () E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
• i j
• MICROFILMED /C00 y
STAFF REVIEW MEMO Aret
TO: Mayor �1 //75-13
THRU: Staff Contract Review Committee
FROM: Ray M. Boudreaux, Director, Aviation and Fcorjomic Development
DATE: April 28, 2004
SUBJECT: Approval of Change Order No. 1 for the construction of the U of A
Hangar.
RECOMMENDATION: Approve the Change Order No. 1 with Architectural
Contractors, Inc. in the amount of $(4,019.00), a deduction to the contract amount.
BACKGROUND: Following the bids, we negotiated with the low bidder to reduce
the overall cost of the project. The small additions were required to do the project
on the site and to comply with utility requirements. The result is a reduction in the
project cost of $4,019.00.
DISCUSSION; Change Order No. 1 reduces project cost by $4,019.00.
BUDGET IMPACT: . Reduces project budget by $4,019.00
Attachments: Change Order No. 1 - ® Oar
Staff Review Form G
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
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II
STAFF REVIEW FORM - FINANCIAL OBLIGATION
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
Change Order 1
Architectural Contracto
UA Hangar
NA
FROM:
Ray M. Boudreaux
Name
Aviation 8 Economic Development
Division
Airport
Department
ACTION REQUIRED: Review and approval of Change Order #1 to Contract #938 with Architectural
Contractors, Inc., PO Box 5025, Springdale, AR, 72765-5025. The Change Order will reduce the original
contract amount by $4,019.00.
Forward to the Mayor for his signature.
COST TO CITY:
($4,019.00)
Cost of this request
4470.9470.5804.00
Account Number
03027.1
Project Number
$
562,364.00
Category/Project Budget
533,122.00
Funds Used to Date
29,242.00
Remaining Balance
U of A Hangar Construction
Program Category / Project Name
Other Capital Improvements
Program / Project Category Name
Sales Tax Capital Improvements
Fund Name
BUDGET REVIEW•
Budget Manager
X Budgeted
4-1,y47
Date
Item Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Accountin Manag Date
12A1/a`f
CityAtt Date Purchasing Manager
Internal Auditor Date
Date
STAFF RECOMMENDATION:
Staff recommends approval
Date
Department
Director
Finance &
Internal Services Dir.
Chiedministrative Officer
Mayor
D
5-3-o
Date
Received in Mayor's Office
Date
Cross Reference:
Previous Ord/Resp: 173-03
Orig. Contract Date: 11/18/2003
Orig. Contract Number: 938
New Item:
Yes No X
Staff Review Form - Page 2
Description CO N1 Architectural Contractors Meeting Date NA
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Reference Comments:
•
MMcCLELLAND CONSUL TING
DESIGNED TO SERVE % ENGINEERS, INC.
V.O. Box 1229
Fayetteville, Arkansas 72702-1229
479-443-2377
FAX 479-443-9241
April 27, 2004
Mr. Ray Bourdeaux
Airport Department
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
RE: U of A Corporate Hangar
Fayetteville Municipal Airport
Dear Mr. Boudreaux:
RECE•11.1ZD
APR 2 8 2004
AIRPORT
Enclosed please find four (4) copies of Change Order No.1 from Architectural
Contractors, Inc. for approval by the City. This Change Order incorporates the value
engineered cost reduction items and several small additional items required for this
project. Please retum one (1) signed copy to the Contractor and to our office.
If there are any questions regarding this project, please contact us.
Sincerely,
M y ELLAND CONS LTING ENGINEERS, INC.
Wayn
Vice P
d
s, P.E.
Enclosure. Change Order No. 1 (4 copies)
J12003103211131conespondencekBoudreaux-0427 wpdwj
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NAME OF PROJECT:
OWNER:
• •
CHANGE ORDER
Order No.
Date:
Agreement Date:
U of A Corporate Hangar
City of Fayetteville
1
April 6, 2004
November 18, 2003
CONTRACTOR: Architectural Contractors, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Omit wheel steps in parking area Decrease cost of S660.00 from contract.
2. Reduce landscape allowance from $5,000 to 52,000. Decrease cost of $3,000.00 from contract.
3. Change Mezzanine framing and stair revision. Decrease cost of $6,440.00 from contract.
4. Change waste piping from DI to PVC & omit floor drains at RPZ. Restroom
& mop sink.
5. Change interior windows to hollow metal frame.
6. Change footing sizes per revised plans, 1-04-04.
7. Change cabinets and counter to special color
8. Add NEMA 3R fuseable disconnect at meter location.
9. Add underdrain piping along site the roof drainage piping.
10. Add Relay empty conduit for telephone and cable across parking area
Justification:
1.-6. Reduce project cost by value Engineering entire project.
7. Owner color selected was special color.
8. AEP/Swepco required this additional disconnect after project was bid.
9. Underground water needs to be removed to provide for seasonal stability of building and parking subgrade.
Decrease cost of 54.000.00 from contract.
Decrease cost of $904.00 from contract.
Decrease cost of $1996.00 from contract.
Add cost of $288.00 to contract.
Add c sl of 52,735.00 to contract.
Add cost of S5,808.00 to contract.
Add cost of 54,090.00 to conlracl.
CONTRACT PRICE prior to this Change Order:
Decrease in Contract Price:
CONTRACT PRICE Including this Change Order:
Substantial Completion Time Prior to This Change Order:
Final Completion Time Prior to This Change Order:
Net Time Change Resulting From This Change Order:
Current Contract Completion Dates Including This Change Order:
Substantial Completion:
Final Completion:
$532.000.00
$(4,019.00)
$527,981.00
180 Calendar Days
180 Calendar Days
0 Calendar Days
June 13. 2004
June 13, 2004
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased)(decreased) by 0 calendar days.
The date for completion of all work will be June 13 . 2004 .
Approvals Required:
To be effective this Order must be a. proved by the Owner if it changes the scope or objective or the PROJECT, or as may
otherwise be required by the GENE'_ L CONDITIONS.
Requested by:
Recommended by:
Approved by:
Arch' ctural Contract'
i
Inc.
lelfand
/•
nsu ng ngineers, Inc.
9.27-015
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FAYETTEVI LLE
THE CITY OF FAYETTEVILLE. ARKANSAS
s
DEPARTMENTAL CORRESPONDENCE
To: Ray Boudreaux
Aviation and Economical Development
From: Clarice Buffalohead-Pearman OR
City Clerk Division
Date: May 4, 2004
Re: Change Order No. 1
Attached is an executed copy of change orders for Architectural Contractors, Inc. I have attached
one original and the other original will be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachment(s)
cc. Nancy Smith, Internal Auditor
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STAFF REVIEW MEMO
TO: Mayor
THRU: Staff Contract Review Comm
..:r-.7 . '1/'2 3/6
zo-ncinte qs, /Nct
rI 011215.113-n
FROM: Ray M. Boudreaux, Dire tor, Avi. ��-� conomic Development
DATE: November 22, 2004
SUBJECT: Approval of Change Order No. 2 for the co struction of the U of A
Hangar.
RECOMMENDATION; Approve the Change Order No. 2 with Architectural
Contractors, Inc. in the amount of $8406.53, an increase to the contract amount.
BACKGROUND: The U of A Corporate Hangar project was constructed to house
the UA's Aviation Department. The building is leased to the UA under a long term
lease arrangement. The construction is nearly completed with the exception of some
minor items, and the University currently occupies the facility.
DISCUSSION: This is the second change order on the project, and is essentially
an end -of -project reconciliation change order to adjust miscellaneous items, fees,
and time of construction items which differ from the Contract, to reflect the actual
costs and conditions.
The project has an original construction cost of $532,000. Change Order ill was a
reduction to the contract price in the amount of (4,019.00).
BUDGET IMPACT; The Change Order is within the approved project contingency
amount.
Attachments. Change Order No. 2
Staff Review Form
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
4IPTAFF REVIEW FORM - FINANCIAL 08 DATION
AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of:
Change Order 2
Architectural Contracto
UA Hangar
NA
FROM:
Ray M. Boudreaux
Name
Aviation & Economic Development
Division
Airport
Department
ACTION REQUIRED: Approve Change Order #2 to Contract #938 with Architectural Contractors, Inc., PO Box
5025, Springdale, AR, 72765-5025, Jack Parish, Project Manager, 479-756-3547. The Change Order will
increase the contract amount by $8406.53.
COST TO CITY:
$8,406.53
Cost of this request
4470.9470.5804.00
Account Number
03027.1
Project Number
562,364.00 U of A Hangar Construction
Category/Project Budget
Program Category / Project Name
529,103.00 Other Capital Improvements
Funds Used to Date
Program / Project Category Name
33,261.00 Sales Tax Capital Improvements
Remaining Balance
Fund Name
BUDGET REVIEW:
X
Budget Manager
Budgeted Item
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manager
City An y
tj
fit
Date
Internal Auditor Date
2.3
Date y• Y Purchasing Manager Date .
STAFF RECOMMENDATION: Staff recommends approval
t Director
Finance S Internal S-rvices Dir.
Chief Adm CTtrativJIffice
to
Date
Date
6//2
Date
Received in Mayor's Office
Cross Reference°
Previous Ord/Res*: 173-03
1 t• GU (��
Date
Orig. Contract Date: 11/18/2003
Orig. Contract Number: 938
New Item:
Yes No X
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Staff Review Form - Page 2
Description CO 02 Architectural Contractors Meeting Date NA
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Reference Comments:
•
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CHANGE ORDER •
Order No. 2
Date: November 16, 2004
NAME OF PROJECT: U of A Corporate Hangar
OWNER: City of Fayetteville
Agreement Date: November 18, 2003
CONTRACTOR: Architectural Contractors, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add Carpet, Tile and Base to the office and Restroom Add cost of $1,843.00 to contract.
2. Add the cost of the Water and Sewer Impact Fee Add cost of $2,858.00 to contract.
3. Add cost for undercut and backfill on the building pad and roadway as defined in the unit price of the Proposal for
224.34 CY at 513.00/CY. Add cost of $2,916.48 to contract.
4. Add additional gas line from meter to building Add cost of $789.05 to contract.
5. Add additional time to the contract for the Weather delay in December, January, February, June, and July.
Justification:
1. Owner and Tenant want to add the carpet tile and base to the project.
2. City of Fay requires all new development to pay Impact Fees for water and sewer.
3. Adjust the Contract Price for the amount of undercut and backfill required and field measured.
4. Gas Company would not set meter at building, as per plans.
5 The weather has delayed the project earthwork during the winter and during June.
CONTRACT PRICE prior to this Change Order:
Increase in Contract Price:
CONTRACT PRICE Including this Change Order:
Substantial Completion Time Prior to This Change Order:
Final Completion Time Prior to This Change Order:
Net Time Change Resulting From This Change Order:
Current Contract Completion Dates Including This Change Order:
Substantial Completion:
Final Completion:
$527.981.00
$ 8.406.53
$536,387.53
180 Calendar Days
255 Calendar Days
75 Calendar Days
August 28. 2004
August 28, 2004
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased)(decreased) by 75 calendar days.
The date for completion of all work will be August 28 , 2004 .
Approvals Required:
To be effective this Order must be approved by the Owner if it changes the scope or objective or the PROJECT, or as may
otherwise be required by the G RAL CONDITIONS.
Requested by:
Recommended by:
Approved by:
Arch - tural
ellan
ontractors, nc.
/
,suitf ngineers, Inc.
City of Fay- eville
J:\2003t032118 UA HanganChange Orders\C 0 #2 wpd
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Date
/%ate
Date
OCT -12-2604 15:43 FROM:
TE HANGAR
•IETAL BUILDING
2 ELEV. = 1246.00
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901 T Q.VAIOOI
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GENERAL GRADING
REVISIONS 10-13-03
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•
City Clerk Division
113 West Mountain
Fayetteville, AR 72701
Telephone: (479) 575-8323
Fax: (479) 718-7695
city_clerk@ic I.fayettevi Ile.ar. us
DEPARTMENTAL CORRESPONDENCE
To: Ray Boudreaux
Aviation & Economic Development
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: December 14, 2004
Re: Architectural Contractors, Inc.
•
I have attached a copy of Architectural Contractors, Inc. Change Order No. 2 with the
appropriate signatures.
The change order will be recorded in the city clerk's office and microfilmed. If anything else is
needed please let the clerk's office know. Thanks.
/cbp
attachments
cc Internal Auditor
•
NAME OF FILE:
CROSS REFERENCE:
Date
Resolution No. 173-03
Document
•
1
11.18.03
Res. 173-03 w/agreement & budget adjustment
0 -ter -coos- 3\
2
10.30.03
memo to mayor & city council
!
.2--
2—
draft resolution
project costs
copy of
Res. 63-03
copy of Res. 64-03
copy of Res. 123-03
McClelland lir
copy of project costs
copy of bid tabulation
11.3.03
staff review
11.24.03
memo to Ray Boudreaux
12.16.03
McClelland memo to city clerk
5/3/e) 4
dfri ,c.i,a,.y� .2A -6264--A/
�^ cxr�lGtai'
M A3 2
NOTES:
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City council meeting of: November 18, 2003 emit be J_ C
Agenda item number:
CITY COUNCIL AGENDA MEMORANDUM.
TO: Mayor and City Council
THRU: Hugh Earnest, Chief Administrative Officer
FROM: Ray M. Boudreaux, Director Aviation and Economic Development
DATE: October 30, 2003
SUBJEC f: Award U of A Aircraft Hangar Project
RECOMMENDATION: Award contract to construct a hangar for the U of A on the
southwest corner of the executive ramp to Architectural Contractors, Inc in the amount of
$532,000.00 plus a 5% contingency of $29,565. Approve a Budget Adjustment for the
project that utilizes grant funds (75/25) from the State Department of Aeronautics for
selected portions of the project. Total project cost $620,835.
BACKGROUND: The U of A Aviation Department signed a lease with the City of
Fayetteville to lease a hangar from the City that would accommodate their aircraft, a Beech Jet
400 and a King Air 200. The City Council approved the project with economic development
funds in the amount of S400,000. The Council additionally approved a grant from the State
Department of Aeronautics in the amount of 5200,000 which is the maximum available for
building construction. We will apply for an additional 75/25 grant for the access road in the
amount of S43,820. The new hangar will be constructed on the southwest comer of the new
executive ramp.
DISCUSSION: Currently the U of A aircraft are housed in two separate buildings on the airport.
They lease one hangar and pay a monthly hangar fee for space in the FBO hangar. McClelland
Consulting Engineers was contracted to design the building and prepare bid documents for the
project. The bids were received October 23, 2003. The low bidder was Architectural
Contractors, Inc. at S532,000. Following negotiations to determine whether or not a reduction in
size and scope would result in a measurable savings it was determined that very little could be
•
Aviation and Economic Development Department
4500 South School, Suite F
Fayetteville, Arkansas 72701
(479) 718-7642
Ray M. Boudreaux, Director
rboudreaux@c i.faycttevil Ic.ar.us
• •
changed and still have the quality structure desired. Reducing the size of the hangar by 20 feet
in width (1600SF) and the size of the office by 4 feet in depth (124SF), along with some minor
changes to the HVAC and utility systems would only reduce the cost of the building by 6.9%.
The basic reason for the increase in price from the previous project was the change in loading
requirements with the 2000 International Building Code which is estimated to have increased the
base bid by approximately 15%. We will initiate owner change orders to reduce the cost of
several items that will not affect the quality of the structure or the utility of the building
following further study by the engineer and in consultation with the contractor. We have met
with the U of A and they agree with this course of action.
BUDGET IMPACT: A budget adjustment is attached to increase the budget for the project to
S591,300 plus a 5% contingency of $29,565. The amount includes the bid amount of $532,000
and the design and project oversight amount of $59,270 plus the 5% contingency of S29,565 for
a total project cost of $620,835. Funds are available for the project including $400,000 from the
Economic Development fund plus $200,000 from the State grant for the hangar and $43,820
from the State grant for the access road for a total available of $643,820.
Aviation and Economic Development Department
4500 South School, Suite F
Fayetteville, Arkansas 72701
(479) 71&7642
Ray M. Boudreaux, Director
rboudreaux@ci. fayettevi I le.ar. us