HomeMy WebLinkAbout172-03 RESOLUTION• •
RESOLUTION NO. 172-03
A RESOLUTION AUTHORIZING THE FAYETTEVILLE
MUNICIPAL AIRPORT STAFF TO APPLY FOR AND ACCEPT A
GRANT IN THE AMOUNT OF FORTY-THREE THOUSAND
EIGHT HUNDRED TWENTY DOLLARS (543,820.00) FROM THE
ARKANSAS DEPARTMENT OF AERONAUTICS FOR THE
CONSTRUCTION OF AN ACCESS ROAD, PARKING, AND
UTILITIES TO SERVE THE UNIVERSITY OF ARKANSAS
CORPORATE HANGAR.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Municipal Airport staff to apply for and accept
a grant in the amount of Forty -Three Thousand Eight Hundred Twenty Dollars
(543,820.00) from the Arkansas Department of Aeronautics for the construction
of an access road, parking, and utilities to serve the University of Arkansas
corporate hangar.
PASSED and APPROVED this 18th day of November, 2003.
eco Trek
It/!I, t^
ATTEST:
By
SONDRA SMITH, City Clerk
APPROVED:
By
DAN COODY, May
• •
ARKANSAS DEPARTMENT OF AERONAUTICS
APPLICATION FOR STATE AIRPORT AID
The City/Eeaaty of Fayetteville , herein called "Sponsor",
hereby makes application to the Arkansas Department of Aeronautics for
State funds pursuant to Act 733 of 1977, for the purpose of aiding in
financing a project for the development of a municipal airport located in
the City of Fayetteville , Arkansas, Washington County.
Date of Request: October 30, 2003
Name of Airport: Fayetteville Municipal Airport / Drake Field (FYV)
Name and address of City/County Commission sponsoring request:
City of Fayetteville, Airport Dept. Person to contact about project:
Ray M. Boudreaux, 4500 S School Ave.
Fayetteville, AR 72701
Phone/Fa* Number: 479-718-7642 ?kens/Fax Number. 479-718-7646
Name and address of Engineering Firm (If Applicable):
McClelland Consulting Engineers, Inc.Contact Person: Wayne Jones, P. E.
PO Box 1229, 1810 N College Ave.,
Fayetteville AR 72702 Number: 479-443-2377 ph, 479-443-9241 fax
Describe the work to be accomplished: Construction of an access roadway,
parking, and utilities to serve the University of Arkansas corporate
hangar.
State and Local Project Costs:
Please indicate: 50-50% Match
X 75-25% Match
90-10% Match
Total
Local
Local
State
Cost of Project $58,427.00
Share/Funds 14,607.00
Share/In-Kind
Share 43,820.00
Federal AIP Projects:
Total Cost of Project
Federal Share (90%)
Local Share (5%)
State Share (58)
$
$
S
• •
State Airport Aid Application
Page Two
Provide the information listed below as it applies to your project:
FUNDS:
Source of Funds:
State Funding: Arkansas State Department of Aeronautics
Local Funding: Fayetteville Municipal Funds, Economic Development Fund
Source of In -Kind Services: N/A
Estimate starting date of project: 11/24/03
Estimate completion date of project: 05/01/04
Project will be for: New Airport Existing Airport XX
Is land to be leased or purchased? NO
Description of land and cost per acre:
Provide the Federal AIP Grant Number (AIP Projects Only)
State Representatives for your area:
State Senator Sue Madison
State Representative Bill Pritchard - District 8
• •
State Airport Aid Application
Page Three
The Sponsor agrees to furnish the Arkansas Department of Aeronautics a copy
of the legal instrument affecting use of the property for an airport. In
application for a new landing site or expansion of existing facility, the
FAA Form 7480.1, Notice of Landing Area Proposal, must be approved by FAA
before review for grant can be made by the state.
No land purchased with State Grant Funds may be sold or disposed of without
State Commission approval. All requests for sale or disposal of property
will be considered on an individual case basis.
No airport accepting State Grant funding may issue an Exclusive Rights
Lease.
All applications for navigational aids (such as NDB or ILS) must have FAA
site approval before a state grant can be approved.
All Grant applications involving Federal Airport Improvement Program (AIP)
funding must be accompanied by the approved FAA application.
If this project is approved by the Arkansas Department of Aeronautics, and
is accepted by the sponsor, it is agreed that all developments and
construction shall meet standard FAA construction practices as outlined in
the specifications of this agreement. Runways, Taxiways, Parking Ramps,
etc., shall have a base and a thickness that will accommodate the weight of
aircraft expected to operate at this airport.
All grant applicants (City and/or County) are totally responsible for
compliance with all Federal, State, County and City Laws, Statutes,
Ordinances, Rules, Regulations, and Executive Orders concerning contracts
and purchases for which this grant is approved and issued. All grant
applicants must submit with their applications a completed Contract and
Grant Disclosure and Certification Form. (Form F -1 -Pages 162).
It is understood and agreed that should the sponsor fail to start this
project within three (3) months of the Arkansas Department of Aeronautics'
date of acceptance, that this grant is null and void.
It is also agreed that this project, except FAA funded projects, shall be
completed within one year from the date of acceptance of this grant by the
Arkansas Department of Aeronautics. Applications for extension will be
entertained if circumstances beyond the sponsor's control occur.
Funds will be disbursed according to Department procedures and final
inspection of completed project. (See Instruction Page).
IN WITNESS WHEREOF, the sponsor has caused this Application for State
Airport Aid to be duly executed in its name, this 31st day of October
20 03 .
`iilh of ,FF; ettevi
IL
onsor
Autho ized Signature
Ra M. BoudreDirector
Ti e
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 172-03
Document
•
1
11.18.03
Res.
No. 172-03 w/copy of
grant application
2
10.30.03
memo to mayor 8 city council
draft resolution
break -down of eligible
site
work costs
copy of grading plan
11.18.03
staff review
form
11.24.03
memo to
Ray Boudreaux
NOTES:
• • /i/i8/03
/7l
AA,vsrsp i,
City council meeting of: November 18, 2003 td �R7A 7<r45
Agenda item number: avant"
CITY COUNCIL AGENDA MEMORANDUM
TO: Mayor and City Council
THRU: Hugh Earnest, Chief Administrative Officer
FROM: Ray M. Boudreaux, Director Aviation and Economic Development
DATE: October 30, 2003
SUBJECT: Award U of A Aircraft Hangar Project
RECOMMENDATION: Approve a grant application and acceptance of grant award to
the State Department of Aeronautics in the amount of 543,820 to assist in the funding of
the access road for the new hangar for the U of A on the southwest corner of the executive
ramp. Total project cost 5620,835.
BACKGROUND: The U of A Aviation Department signed a lease with the City of
Fayetteville to lease a hangar from the City that would accommodate their aircraft, a Beech Jet
400 and a King Air 200. The City Council approved the project with economic development
funds in the amount of $400,000. The Council additionally approved a grant from the State
Department of Aeronautics in the amount of $200,000 which is the maximum available for
building construction. We will apply for an additional 75/25 grant for the access road in the
amount of $43,820. The new hangar will be constructed on the southwcst corner of the new
executive ramp.
DISCUSSION: Currently the U of A aircraft are housed in two separate buildings on the airport.
They lease one hangar and pay a monthly hangar fee for space in the FBO hangar. McClelland
Consulting Engineers was contracted to design the building and prepare bid documents for the
project. The bids were received October 23, 2003. The low bidder was Architectural
Contractors, Inc. at $532,000. Following negotiations to determine whether or not a reduction in
size and scope would result in a measurable savings it was determined that very little could be
changed and still have the quality structure desired. Reducing the size of the hangar by 20 feet
•
Aviation and Economic Development Department
4500 South School, Suite F
Fayetteville, Arkansas 72701
(479) 718-7642
Ray M. Boudreaux, Director
rhoudreaux@c i. faycttevi Ile.ar. us
• •
in width (1600SF) and the size of the office by 4 feet in depth (124SF), along with some minor
changes to the HVAC and utility systems would only reduce the cost of the building by 6.9%.
The basic reason for the increase in price from the previous project was the change in loading
requirements with the 2000 International Building Code which is estimated to have increased the
base bid by approximately 15%. We will initiate owner change orders to reduce the cost of
several items that will not affect the quality of the structure or the utility of the building
following further study by the engineer and in consultation with the contractor. We have met
with the U of A and they agree with this course of action.
BUDGET IMPACT: A budget adjustment is attached to increase the budget for the project to
$591,300 plus a 5% contingency of $29,565. The amount includes the bid amount of 5532,000
and the design and project oversight amount of $59,270 plus the 5% contingency of $29,565 for
a total project cost of $620 835. Funds are available for the project including $400,000 from the
Economic Development fund plus $200,000 from the State grant for the hangar and $43,820
from the State grant for the access road for a total available of $643,820.
Aviation and Economic Development Department
4500 South School, Suite F
Fayetteville, Arkansas 72701
(479) 718-7642
Ray M. Boudreaux, Director
rboudrcaux@ci.fayetteville.ar.us
RESOLUTION NO.
A RESOLUTION AUTHORIZING TI -IE FAYETTEVILLE
MUNICIPAL AIRPORT STAFF TO APPLY FOR AND ACCEPT A
GRANT IN 1'HE AMOUNT OF FORTY-THREE THOUSAND
EIGHT HUNDRED TWENTY DOLLARS ($43,820.00) FROM THE
ARKANSAS DEPARTMENT OF AERONAUTICS FOR THE
CONSTRUCTION OF AN ACCESS ROAD, PARKING, AND
UTILITIES TO SERVE TI -IE UNIVERSITY OF ARKANSAS
CORPORATE HANGAR.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Municipal Airport staff to apply for and accept
a grant in the amount of Forty -Three Thousand Eight Hundred Twenty Dollars
($43,820.00) from the Arkansas Department of Aeronautics for the construction
of an access road, parking, and utilities to serve the University of Arkansas
corporate hangar. • ri
ines-
PASSED and APPROVED this 18th day of November, 2003.
v: i1 J `,
SONIDRA.S'MITH, City Clerk
• •
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UNIVERSITY OF ARKANSAS
CORPORATE HANGAR
124' X 60' METAL BUILDING
FINISH FLOOR ELEV. - 1244.00
7
L
SEE 5HT. 3 FOR LEGEND NOT CALLED OUT
PROPOSED
14
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+41 sour uvAnoM
Cove PAD FOR
Ct710D13I10 SMT
PARKING LOT
GRADING PLAN
1
STO REVIEW FORM - FINANCIAL OBLIGON
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: November 18,2003
FROM:
Ray M. Boudreaux
Name
Aviation & Economic Development General Government
Division Department
Award contract to construct a hangar for the U of A to Architectural Contractors, Inc in
the amount of $532,000 plus a 5% project contingency of $29,565. Approve a budget
adjustment for the project in the amount of $220,835. Approve t,nlication and acceptance
of a state Department of Aeronautics grant of $43,820 for access road workorwfto
Mayor for -signature.
COST TO CITY:
$ 4r5,82c..co ReaW✓c 31(noS e
Cost of this request Category/Project Budget
4470;0941- (Oat $ j 19,Un t
Account Number
03027.1
Project Number
U of A Hangar Construction
Program Category / Project Name
Funds Used to Date Program / Project Category Name
Remaining Balance
Sales Tax Capital Tmprovements
Fund Name
BUDGET REVIEW:
Budget Manager
X Budgeted Item
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
AccoC
Dat f
(fico' i
Date
icor
Purchasing Manager
ire
1113103
Date
1113103
Date
STAFF RECOMMENDATION:
Dep- rtment Director
Finance rnal Services Dir.
Chief
dministrative Off
e4o
D
//-4/6s3
Date
Datc
)/45 �t
Date
Received in Mayor's Office
11/c3 fr>c3
Date
Cross Reference:
Previous Ord/Resf: 63-03,64-03,123-03
Orig. Contract Date:
Orig. Contract Number:
New Item:
Yes No XX
• Staff Review Form - Page 2 •
Description U of A Hangar construction contract Meeting Date November 18,2003
Comments: Reference Comments:
Budget Manager
Accounting Manager
City Attorney
c.ap
Tl1c o -cc het. bQ-Lv& i
•
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Ray Boudreaux
Aviation & Economic Development
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: November 24, 2003
Re: Res. No. 172-03
Attached please find an executed copy of the above referenced resolution passed by the City
Council, November 18, 2003, authorizing the staff to apply and accept a grant from the Arkansas
Department of Aeronautics.
The original resolution with attachments will be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the city clerk's office know.
/cbp
cc* Nancy Smith, Internal Auditor