HomeMy WebLinkAbout171-03 RESOLUTIONRESOLUTION NO. 171-03
A RESOLUTION AUTHORIZING THE FAYETTEVILLE FIRE
DEPARTMENT TO APPLY FOR A DEPARTMENT OF
HOMELAND SECURITY FIRE GRANT IN AN AMOUNT UP TO
THREE HUNDRED THOUSAND DOLLARS (5300,000.00) FOR
FIRE PREVENTION PROGRAMS.
BE IT RESOLVED BY TIIE CITY COUNCII. OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Fire Department to apply for a Department of
Homeland Security FIRE Grant in an amount up to Three Hundred Thousand
Dollars ($300,000.00) for fire prevention programs.
PASSED and APPROVED this 1801 day of November, 2003.
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By: Atte/AA/
SONDRA SMITH, City Clerk
APPROVED:
BY _ : /i/, t II//,
DAN COODY, May,
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
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Resolution No. 171-03
Document
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1
11.18.03
Res. No. 171-03 w/o grant. Chief
hasn't brought in to ofc
2
10.29.03
memo to mayor & city council
draft resolution
copy of grant form
10.31.03
staff review form
11.21.03
memo to Chief Bosch
NOTES:
1'.
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CITY COUNCIL AGENDA MEMO
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City Council Meeting of November 18, 2003
To: Mayor and City Council
From: Chris Bosch, Firc Chief
Date: October 29, 2003
Subject• Resolution approving the application for the 2003 Fire Prevention and Safety Grant Program.
RECOMMENDATION
The Fire Department recommends approval to apply for the 2003 Fire Prevention and Safety Grant Program
in an effort to fund certain Fire Prevention activities for 2004. The programs being funded would be Public
Education and Juvenile Fire Setters in the possible range of $150,000 - $200,000. The City would be
required to match 30% of the final requested amount.
BACKGROUND
In 2003, Congress appropriated $745,125,000 to carry out thc activities of the Assistance to Firefighters
Grant Program. A mandate was given that 5% of this money would be dedicated to fire prevention
activities. This money is available to national, State and local organizations as well as fire departments.
The amount reserved for fire prevention activities is S27,500,000. Priority will be given to programs that
focus on the prevention of injury to children. The Fayetteville Fire Department can show through past and
present activities that it has some expertise in the field of fire prevention with an emphasis on juveniles.
The prevention office has taken an aggressive approach toward public education activities with an emphasis
placed on fire prevention education for children. Such activities include but are not limited to: the JR Fire
Marshal program in local schools, Fire Safety House tours, the Smoke Detector program, the Explorer
program, Sparky the Fire Dog and juvenile fire setter interventions. Because of the rising number of
incendiary fires initiated by juveniles, public safety is at greater risk. With the current resources, the
department will only be able to maintain the existing level of service being provided. In thc near future, the
demand for services will be greater than the Icvcl of service being provided. In an effort to look towards the
future, additional funding sources need to be secured to ensure the department can grow with the inevitable
rise in demand.
DISCUSSION
Since the future of fire safety begins with the youth of the community, that is where the concentration of
education efforts are focused. A prime example of the effects that the prevention program can have is
Thanksgiving Day of 2002 when a seven ycar old boy saved the life of his four year old brother. Their
house was on fire and the seven year old remembered what he had Teamed just a few days earlier from the
Fire Safety House. The little boy was able to find his brother, get low to the ground, and escape the burning
house without injury to either of the boys. He learned how to escape a burning building from a tour through
the Firc Safety House. Several supplies are needed in order to operate the Fire Safety House. Additional
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funding would allow for the replenishment of these supplies as well as improving upon the education
materials currently being provided. This grant would also allow the department to make equipment
purchases that would aid in prevention efforts. As well as equipment and supplies, some personnel services
costs could be offset for the juvenile fire setters program as well as the public education program. Current
funding for all fire prevention activities comes from the general fund. With this grant, the City would only
need to fund about 30 % of the above mentioned programs. The potential also exists for future funding of
these activities.
BUDGET IMPACT
All prevention activities have been included in the 2004 operational budget. With the current fiscal
situation that the City faces for the next few years, this would alleviate some of the costs that will be
incurred whether or not the grant money is received. The total estimated budget for Fire Prevention is
$273,353. Most of the money being requested would be for current operating activities which would reduce
this amount. The matching portion of the grant could either come from the existing budget or from Act 833
money. Act 833 comes from the State which makes this money eligible for matching federal grants. By
applying for this grant, the Fire Department maintains its responsibility to be fiscally responsible to the City.
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYE'ITEVILLE FIRE
DEPARTMENT TO APPLY FOR A DEPARTMENT OF
HOMELAND SECURITY FIRE GRANT IN AN AMOUNT UP TO
THREE HUNDRED 'THOUSAND DOLLARS (S300,000.00) FOR
FIRE PREVENTION PROGRAMS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Fire Department to apply for a Department.of
Homeland Security FIRE Grant in an amount up to Three Hundred Thom
Dollars ($300,000.00) for fire prevention programs.
PASSED and APPROVED this 18th day of November • 2003!°'
/ `APPROVED:I
/ __-- DAN COODY, Mayor
AlTESTr
SON DRA SMITH, City Clerk'.
USFA: 2003 Program Guidance for Assistance to Firefighters Grant Program Page 1 of 3
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Department of Homeland Security
Federal Emergency Management Agency
U.S. Fire Administration
Working for a Fire Safe America
Grants
Assistance to Firefighters Grant Program
2003 Fire Prevention and Safety Grants - Notice of Funds Availability
DEPARTMENT OF HOMELAND SECURITY
Federal Emergency Management Agency
Assistance to Firefighters Fire Prevention and Safety Program
Agency:
U.S. Fire Administration (USFA), Federal Emergency Management Agency (FEMA), Emergency Preparedness
and Response Directorate, Department of Homeland Security (DHS).
Action:
Notice of availability of funds.
Summary:
FEMA gives notice of the availability of funds for Fiscal Year 2003 under the Assistance to Firefighters Fire
Prevention and Safety Program (the Program) as authorized by the Federal Fire Prevention and Control Act of
1974. The Program will make up to $27,500,000 of the total appropriated amount of $745,125,000 available
for fire prevention activities. FEMA will fund fire prevention activities based on proposals that address the
Program's priorities and maximize the benefits to be derived from the funds. FEMA is statutorily mandated to
provide these funds to national, State and/or community organizations (including fire departments) that are
recognized for their experience and expertise with respect to fire prevention or fire safety programs and
activities. In selecting recipients, FEMA will give priority where practical to organizations that focus on
prevention of fire or fire related injuries to children.
Authority:
15 U.S.C. 2229; 44 CFR Part 152, 68 FR 12544 (Final Rule published March 14, 2003.)
Dates:
Completed applications must be received online or postmarked by 5 p.m. EST November 14, 2003.
For Further Information Contact:
Brian Cowan, Chief, Grants Program Branch, USFA, FEMA
500 C Street, SW., Room 330
Washington, DC 20472,
1-866-274-0960
or usfagrants@fema gov.
Download/View
fl Notice of Availability of Funds - 44 Kbytes
- Notice of Availability of Funds - 8 Kbytes
http://www.usfa.fema.gov/fire-service/grants/2003grants/03-prev-grants-notice.shtm 10/30/2003
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those submitted on-line via the automated grant application system will be accepted (i.e.,
we will not accept applications submitted via email). We will not be responsible for
applications mailed to any other address than the one listed above.
A written narrative is required for both online and paper applications. The
narrative portion of your application should provide the details of activities you propose
to be funded including budget details for each activity. It should elaborate on the funding
priorities outlined in the Notice of Funds Availability and this guidance. Minimally the
narrative should focus on the benefits the constituency or target audience will gain from
the expenditure of the grant funds and what methodology was used to determine the need
for this program.
Space for the narrative is limited, so the narrative cannot exceed ten pages.
Please note the system will "time-out" on each screen if no activity is detected. If you
are entering the information into a narrative box the system does not recognize this as
activity. Be sure to click the "save" button periodically to ensure information has been
recorded. We recommend that the narrative bc typed off-line on any word processing
software, such as Word, Word Perfect, Notepad, ctc., to avoid losing any work. Once
your narrative is complete, you can copy it or "cut-and-paste" it from your word
processing source onto the narrative block in the application. Any supporting documents
that exceed ten pages will not be included in the review process.
Beginning October 1, 2003, all Federal agencies will be required to request a Data
Universal Numbering System (DUNS) number by applicants applying for Federal grants.
The DUNS number is a unique nine -character identification number provided by the
commercial company Dun & Bradstreet. There is no charge to obtain a DUNS number.
We encourage obtaining a DUNS number prior to the application period as it may take 14
business days to obtain the number online www.dnb.com/US/duns update/index.html.
Applicants can also call 1-800-333-0505 and register for a number immediately.
Programs and Program Priorities
We encourage applicants to develop innovative projects that address an identified
fire prevention need. The following are examples of initiatives that we deem to be of
high importance. This list is not an all-inclusive list of projects that will be considered.
These programs are not listed in order of importance.
Eligible Activities
• Projects that focus on distributing and installing smoke alarms and checking
to assure smoke alarms are operational.
• Projects that focus on planning and practicing escape routes, or conducting
home fire safety walkthroughs;
• Fire prevention programs targeting high-risk audiences, including those that:
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FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
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i. Enhance national, State, or local efforts to reduce fires and burn
injuries affecting children under the age of 14 or adults over 65;
ii. Target geographical areas with a higher incidence of fire related
deaths and injuries;
iii. Implement projects that mitigate risk in urban cities or groups of
high risk to include addressing culturally sensitive materials or
addresses social economic challenges;
• Projects that affect the entire community such as educating the public about
residential sprinklers, promoting residential sprinklers, and demonstrating
working models of residential sprinklers;
• Projects that promote the adoption or awareness of building codes and
enforcement, improve engineering or enact fire -related ordinances for new
construction;
• Projects that develop and implement national prevention initiatives;
• Local or regional programs that address training personnel in the area of
public education, code enforcement and arson prevention.
USFA Goals and Priorities
The three major goals of the U.S. Fire Administration are as follows:
• To reduce the overall Toss of life from fire by three percent per year.
• To establish comprehensive multi -hazard risk reduction plans led by or
including the local fire service in 2,500 communities.
• To create the ability for communities to respond appropriately to emergent
issues in a timely manner.
For the purposes of funding priorities under the Fire Prevention and Safety Grant
Program, we believe that the greatest benefit will be achieved through proposals that
target the USFA target groups, i.e., children under the age of 14, adults 65 years and
older, and firefighters. Proposals that focus on one or more of these groups will receive
the highest consideration with respect to funding. Proposals that do not address these
priorities will receive very low consideration.
The next highest level of consideration will be provided to applications that
include the following characteristics:
• Use of an innovative project to address an identified risk or enhance
traditional methodologies. We feel that benefit will be achieved through
innovative approaches to fire prevention and safety. Projects will be
evaluated on the degree to which they propose an innovative means of
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FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
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addressing a recognized risk or the degree to which they address a previously
unrecognized risk.
• Incorporate partnerships that are established with public or private
groups/agencies whose mission serves the population identified by the project.
We believe that proposals that incorporate partnerships between groups and
agencies whose mission serves the target group of the project will lead to a
greater success of the project. Therefore, projects that include such
partnerships and commitments will be afforded higher consideration.
• Target geographical areas or audience with a higher incidence of fire related
deaths and injuries. We believe there is a high benefit to programs that
address prevention issues to a targeted geographical area whether that be
location or audience.
• Present a high benefit for the cost incurred and maximizes the level of funding
that goes directly into the delivery of the program i.e. projects that include
little or no overhead and administrative costs.
• Include sound reasoning regarding the determination of the target audience,
measurable goals and project evaluation.
• Propose a program that will be sustained beyond the grant performance period
and has a greater potential for long -tens benefits;
• Illustrate the applicant has a successful record for timely project completion
and performance in similar projects.
Evaluation Process
FEMA will use the above criteria in making funding decisions. Applications that
closely meet all of the listed evaluation criteria will be more likely to receive favorable
consideration. Additional consideration will be given to applications that directly relate to
funding initiatives listed above as well as those applications that propose innovative ideas
or implement proven prevention strategies. Federal and Non-federal experts will assist
with the preliminary review of proposals and analysis as part of the funding decisions.
The online application will allow for multiple projects to be outlined separately.
If applicants choose to apply for several different projects, each should have details on
the areas outlined above for this activity including budget details. Be advised that your
application should only include activities that can be completed within the one-year grant
period.
Other Eligible Costs
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FEMA/USFA Program Guidance for the 2003 Assistance to Firefighters Grant Program
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STs REVIEW FORM - FINANCIAL OBLIGON
For the Fayetteville City Council Meeting of: November 18, 2003
FROM:
Chris Bosch
Name
•
Fire Administration
Fire Department
Division Department
ACTION REQUIRED: The approval of a resolution allowing the Fire Department to apply for
the 2003 Department of Homeland Security, FIRE Act Grant for Fire Prevention Programs.
COST TO CITY:
$0.00 $ 266,622.00 FIRE Act, Fire Prevention Grant
Cost of this request
Category/Project Budget Program Category / Project Name
1010.3010.5100 $
Account Number
Project Number
Fire Prevention
Funds Used to Date Program / Project Category Name
266,622.00 Sales Tax
Remaining Balance Fund Name
•
BUDGET REVIEW:
X Budgeted Item
Budget Manager
/ t
zta
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
Accounting Manager -rt ./
qe oG'..
City Atto4ney
/l�3iI6 3
Date
Q.tcc.4..— I O (31 10.3
I�enal Aud ijor Date
113110-3
Date
Date Purchasing Manager
STAFF RECOMMENDATION: Approval of the Resolution.
Division Head
Department Director
Finance S Internal Services Dir.
Received in Mayor's Office
Date
lO73/Z3 Cross Reference'
Date
Previous Ord/Res*:
/1 -
Date
Date
Mayor bate
Date
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes No
FAYETTEVI.LE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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To: Chris Bosch
Fire Operations
From: Clarice Buffalohead-Pearman vv`
City Clerk Division
Date: November 21, 2003
Re: Res. 171-03
Attached please find an executed copy of the above referenced resolution passed by City
Council, November 18, 2003 authorizing application of a Department of Homeland Security Fire
Grant for fire prevention programs.
Also I would like to confirm our conversation of Wednesday, November 19, 2003 which we talked
about the city clerk's office receiving a copy of the grant when completed to attach to this
resolution. I will then have the resolution recorded in the city clerk's office and microfilmed.
If anything else is needed please let the city clerk's office know.
/cbp
Nancy Smith, Internal Auditor