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HomeMy WebLinkAbout17-03 RESOLUTION• RESOLUTION NO. 17-03 A RESOLUTION TO PURCHASE NINE 2003 FORD CROWN VICTORIA POLICE PURSUIT SEDANS AT A UNIT PRICE OF $20,489.00 WHEREAS, the City of Fayetteville can purchase police cars through the State Contract Award SP -03-0033 at a competitive price of $20,489.00 and needs to purchase nine such vehicles at a total cost of $184,401.00 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of nine 2003 Ford Crown Victoria Police Pursuit Sedans including Option "10" and upgrade "ee' for a total price of $184,401.00. PASSED and APPROVED this the 4th day of February, 2003. ,t kr- 0 • r is By: t.Y1 �M►� Sondra Smith, City Clerk APPROVED: By NAME OF FILE: CROSS REFERENCE: Resolution No. 17-03 Document NOTES: 1 02/04/03 Resolution No. 17-03 2 01/21/03 Staff Review Form w/attachments 1/13/03 memo to mayor/city council 1/13/03 memo to Jesse Beeks State of Arkansas Contract Award SP -03-0033 copy Type LAA -Addendum 9 copy check request Crown Interceptor to Landers Ford for nine 2003 Ford police cars 6 Requests for Expansion/Replacement Equipment 3 02/18/03 memo to W.A. Oestreich NOTES: FAYETTEA LLE THE CITY OF FAYETTEVILLE. ARKANSAS • DEPARTMENTAL CORRESPONDENCE r To: W. A. Oestreich Fleet Operations From Clarice Buffalohead-Pearman City Clerk's Division Date: 2/18/2003 Re: Res. 17-03 Attached you will find an executed copy of the above referenced resolution, with attachments, passed by the City Council on February 4, 2003, authorizing the purchase of nine 2003 Ford Crown Victoria police pursuit sedans. If anything else is needed please let the city clerk's office know. /cbp cc Nancy Smith, Internal Auditor • • FreETTEVILLE W.A.Oestreich Name • XXX AGENDA REQUEST CONTRACT REVIEW G: • NT R VIEW FROM: Fleet Operations • Division Operations Department • %�� I FAYEITEVILLE Ii rte Fie �,�.oOJ 3 • ACTION REQUIRED: Acceptance of the State of Arkansas Contract Award SP -03-0033, Item #7, 2003 Ford Crown Victoria Police Pursuit Sedan including Options "10" and modifications to "ee". This will be for 9 units. The Vendor for this Purchase will be Landers Ford, 4600 S. University Ave, Little Rock, AR 72204 COST TO CITY: $ 184,401.00 Cost of this Request $ 270,500.00 Police/Passenqer Veh. Category/Project Budget Category/Project Name 9700-1920-5802.00 $ 00.00 Account Number 02081 Project Number Funds Used To Date $ 270,500.00 Vehicles & Equipment Program Name Shop Remaining Balance Fund XX Budgeted Item d 4)4- ,A th+at Accounting Manager ate utt- Purchasing Officer STAFF RECOMMENDATION: Budget Adjustment Attached Administrative Services Director ADA Coordinator - Date me al Auditor. a Li f//7/ok Date Accept,n -_ f State Contract SP -03-0033 with Approval to Purchase 9 Vehicles. (Item 7) Ad .trative Services Director o/ -,O Date I21—o3 Date 1 -t-I- 03 Date Mayor Date Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: FAYG T -r t_ STAFF REVIEW FORM Description: Agenda Request - State Contract Meeting Date: February 4. 2003 Comments: Reference Comments: Budget Coordinator. Accounting Manager: City Attorney: Purchasing Officer: ADA Coordinator: Internal Auditor: F /�YF I�TE�VI1 E_C • CITY OF FAYETTEVILLE ULUUr o oU o ° YOCUM jjtTgR-OFFIQE MEMQRSNpUM TO: Mayor/City Council THRU: Gary Dumas Director of Operati AA� THRU: Peggy Vice Purchasing Manager lJ Y FROM: W. A. Oestreich, Fleet Operations Superintendent DATE: January 13, 2003 SUBJECT: ACCEPTANCE OF STATE CONTRACT AWARD SP -03-0033 Project #02081 Reference the attached Agenda Request for the Acceptance of the State of Arkansas contract Award SP -03-0033, Item #7, 2003 Ford Crown Victoria Police Pursuit Vehicle including Option 10" and upgrade of Item "ee". The Vendor for this purchase will be Landers Ford, 4600 S. University Ave., Little Rock, AR 72204 These are budgeted items for the calendar year 2003. The applicable pages of the Contract Award are included along with the Vendor information, Bid Specifications and Pricing Information. The item listed complies with the original specifications developed by the City of Fayetteville for vehicles of this type and size. Therefore it will be to our advantage to utilize the State Bid for our pricing structure. The anticipated Manufacturer and Dealer support necessary to maintain these units in a proper and efficient manner was also considered. Please note the upgrade on Item "ee" in the specifications for the 2003 Ford Full Size Police Pursuit Vehicle. This upgrade was completed with the assistance of Mr. Jerry Smith, Fleet Manager for Landers Ford. It consists of the upgrade from the standard unit which is an AM/FM to the next step unit of AM/FM/Cassette/Clock. The pricing is based on Dealer cost as of 1-6-03 which is $185.00. This was done to allow these units to conform to standardization of equipment which was initiated in 1992. We have followed this practice for each model year since which includes 1993, 1994, 1995, 1996 1997, 1998, 1999, 2000, 2001 and 2002. As the officers frequently move from one year model unit to another, it is to their advantage when instrumentation and controls remain in a relatively familiar location. As these changes from unit to unit occur at varying times of day and night, lighted instrumentation is of particular importance due to the safety factor of not needing to search for unfamiliar controls. This recommendation has been reviewed by the Police Department, Fleet Operations Division and the Equipment Committee. Therefore, the following is submitted for purchase approval by the Council: ITEM 7. Full Size Police Pursuit Sedan • • Landers Ford 2003 Ford Crown Victoria Police Interceptor - 4 Door @ $20,489.00. This should provide units that will be efficient, reliable and compatible to our operations. SUMMARY TO BE DELIVERED AS 9 COMPLETE UNITS: ITEM 7. Landers Ford - 9 Units at $ 20,489.00 TOTAL BID AWARD:$ 184,401.00 The budgeted amount for items in this Category/Project is $270,500 in account 9700-1920- 5802.00, Project 02081. With the purchase of these items at $184,401.00 we will have a balance remaining of $86,099 for the other vehicles/equipment scheduled for this Category/Project. FAYETTEA LLE TNF CITY Of FAYETTEVILLI. ARKANSAS DEPARTMENTAL CORRESPONDENCE • MEMORANDUM TO: Jesse Beeks, Interium Fleet Operations Superintendent FROM: Tim Fielder, Assistant Chief - Administration DATE: January 13, 2003 SUBJECT: Ford Crown Victoria Vehicles This department has been using the Ford LTD Crown Victoria for police vehicles for several years. Our vehicles arc driven by officers of different stature and are on the streets continuously. We have equipment such as the laptop computers that takes up a lot of the space. The full size vehicle provides more room for both the operator as well as the equipment. Also, the vehicles must be durable and dependable and work under the worst conditions with the constant stopping/starting in traffic. Another plus is that by continuing to use the Ford Crown Victoria the equipment used by law enforcement, i.e., light bars, prisoner cages, etc., would be interchangeable and would not have to be replaced. The Crown Victoria has been doing a good job for us and we recommend that we continue using this particular vehicle. Copy to: Bill Oestreich, Director of Safety and Equipment • STATE OF ARKANSAS • CONTRACT AWARD CONTRACT NO.: SP -03-0033 Item #7 #10011618 VENDOR LANDERS FORD #100001659 Type LAA - Four (4) Door Large Police Pursuit Sedan $20.228.00 MFG AND MODEL FORD CROWN VICTORIA ENGINE SIZE 4.6L Approximate delivery 90 days A.R.O. OEM altemate fuel vehicle $N/A Multi -fuel - Gasoline/Compressed Natural Gas (CNG) ENGINE SIZE Approximate delivery _ days A.R.O. OPTIONS: 10. Roof reinforcement for Tight bar installation $76_00 MO. Delete Spotlight Spotlight may be deleted for Credit (deduct) $<136.00 00. Spotlight (additional, to be installed front passenger side). $170.00 VO. Delete ABS Brakes (deduct) $<N/A> VI. Delete anti -slip rear axle (deduct) $<95,00 WL. Full size spare, tire to match others on vehicle. $STD. ZI. Street Appearance Package: Chrome grill, side moldings, full size wheel covers, change police engine markings. $250.00 (Also deletes spotlight)) Per Jerry Smith: AM/FM/Cassette $185.00 Total per Unit: $20,489.00 11 • • • TYPE LAA- ADDENDUM 9 Four (4) Door Large Police Pursuit Sedan A. Size Classification A.1 Vehicle shall have a minimum of 110 cubic feet of passenger interior space volume and a minimum of 20 cubic feet of trunk/cargo volume. Interior volumes are the ones shown as large sedans in the latest Fuel Economy Guide published by the Environmental Protection Agency. B. Equipment B.1 Standard equipment - Every vehicle shall be equipped with the following: a. Air conditioning: factory installed and tinted glass in all windows. b. Alternator: heavy duty, minimum of 100 amperes c. Anti -freeze serviced to -29°C (-20°F) or lower. d. Automatic speed control (may be dealer installed, but of same manufacturer as vehicle) and tilt steering wheel. e. Automatic Transmission: minimum of three (3) forward speeds and one (1) reverse f. Battery: maintenance free, type recommended by manufacturer for vehicle as equipped. g. Brakes: ABS type brake system and anti -slip rear axle. h. Cooling system: heavy duty, including heavy duty extra capacity radiator, heavy duty temperature controlled fan, and factory installed coolant recovery system. i. Disconnect door courtesy light switches. j. Drive axle: manufacturer to select axle ratio which will provide the best overall performance and the heaviest duty available. k. Electric controlled door locks. I. Engine: suitable for police pursuit work and capable of accelerating from 0 to 60 mph in a maximum of 14.5 seconds with a minimum top speed of 105 mph as shown in the latest Michigan Police Vehicle Test. Engine shall be 210 h.p. or larger equipped with dual exhaust (or single if large enough for proper elimination of pressure) and factory installed engine oil cooler. m. Engine compartment light. n. Floor mats: individual front and rear, color to coincide with interior. o. Gauge package: oil pressure, ammeter, and coolant temperature (dial type only - waming lights unacceptable). p. Glove box light. q. Heater: integral fresh air heater and defroster. r. Homs, dual. s. Inside hood latch control. t. License plate brackets; front and rear. v. Locks, door: single key locking system for each car with three keys per vehicle. • • i w. Mirrors, rear vieWwith remote control both sides. Non -g, day -night inside. x. Operator's manual. y. Paint: one (1) exterior color selected from manufacturer's list and specified by the ordering entity. z. Police package: including all features listed in manufacturer's printed specifications and literature part of police equipment package. aa. Power steering: firm feel power assisted steering gear with linkage & extemal oil cooler. bb. Power Windows. cc Protective body side molding. dd. Quiet sound group (special noise deadening insulation). ee. Radio: factory installed in dash AM/FM. ff. Radio suppression: radio frequency interference suppression measures and devices shall be incorporated into the vehicle so that generated interference does not exceed the limits established in SAE standard J55, entitled "Measurement of Vehicle Radio Interference (30 to 40 megacycles)". gg. Rear Window Defrost. hh. Remote deck lid release, control on driver's side. ii. Seats: bucket front and rear bench y. Speedometer: 0 to 120 mph certified calibrated within two (2)mph. Allowable instrument error to be + one (1) mph at all speeds between 10 and 100 mph. kk. Spotlight: factory installed, left side, not less than 5 inches with aircraft or halogen bulb. 11. Suspension: maximum handling package designed to limit body roll, allow flat comering, limit dive on severe braking, limit squat on fast acceleration, and to provide optimum handling. Package shall include, at a minimum, extra control front and rear shock absorbers, extra heavy duty frame or frame member reinforcement on unit frame, with front and rear stabilizer bars. nn. Tires: P225 60 V/R x 16 tubeless, fabric body and belts. Pursuit radial. Tires must be certified by both the tire and auto manufacturer for police use to 120 mph sustained. oo. Wheels: heavy duty, 16 inch diameter with metal, full wheel covers. pp. Windshield wipers: intermittent type. qq. Upholstery: cloth, police duty, color to coordinate with exterior color. Dark colors and black unacceptable due to heat build-up. B.2 Optional equipment - Purchasers may select the following: 10. Roof reinforcement for light bar installation. MO. Delete spotlight: spotlight may be deleted for credit. 00. Spotlight (additional, to be installed front passenger side). VO. Delete ABS type brake system. VI. Delete anti -slip rear axle.. WL. Full sized spare with tire to match others on vehicle ZI Street Appearance Package: Chrome grill, side moldings, change police engine markings. Jan 17 03 04:59p WET OPERATIONS 1D-444-3489 p.! � Appronb: edam Oos en sob r Mayor: Department Olrector: Purchasing Manager: Admin. Services Director: Budget Coordinator. Data Proceuing Mgr: - `:• , cli V. }a J4 % "..k. \ { 4% \/ � I, § S .� Requester. ,/� RAPRARhflI grid 49343Q_ \ § | | w § OF FAYETTEVILLE Purchase Requisition fru..��.h..�...A.n SHIPPING/HANDUNG INTERCEPTOR POLICE CARS 12003 FORD CROWN | � » Vendor Name: LANDER'S FORD W ` K§ . K K - K $ S 1 1.0.00 a s 50.00 $0.00 $20,489.00 -= _ . - § - / - § - § 00.05 — Q ) § - Q 00 os 1 0 § 0 i ` 9700.1920.5802.00 ! Account Number 'Requesters Employee*: 1940 Shp To Code: 50 FOB Paint: Fayetteville, AR Subtotal: $184,401.00 Tax: $14.982.58 2081 ƒ $( a 'Delon head Appr /g z MAIL Yes _No_XX_ ; ile- ° 4 y! i0 r City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment . Department: _ Date of Request 0\— 10/,a j Division: Program: ,V�(Jf.0 \0\0-c)S40 Circle One: Expansion o(Repl unit # to be replaced /0 2 / Date required: ca emenj If replacement, Current Veh. Monthly chgs. Overhead: Maintenance: \\q.o0 c4 -f• a 3.C56 Replacement: '»fl. (o 0 Amount Budgeted $ Replcmt.Veh. Monthly chgs Overhead: Maintenance: 1(0d _01 0 O1 -k- 100.2, Replacement 3,3a, .0 0 Amount Budgeted $ Description of the equipmc..i to be , •urchased/transferrcd: coo 3 .S- i �� cfc�a2 1 Asa-a, y e 9 cl" .. Justification for this equipment: Approval Signatures: Approval Signatures: Division Head Q>u-1-471—.30- Dat x/03 Depa i en if?�s. rector 1-21-03 Date peraaonsSuperintendent D e ui1/4149,:e Admin' M.y. :vices •irector Date se la Budget M ger Date --- Date \filename (Forms hicle Exp..xls/Vehicle Exp. IFormsl jVehicle Exp..xls]Vehicle Exp. %filename • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Department: % ,9--t -P— Date of Request ///6/D 3 Division: r/} Program: cD\ t O to -3n_I `( V Circle One: x Expansion Replacement, If replacement, unit # to be replaced /0 y y Date required: Current Veh. Monthly chgs.Overhead: Maintenance: 30iO.pe) Dom_ 'R.-. Orj Replacement: X17 .d-3 Amount Budgeted $ Replcmt.Veh. Monthly chgs Overhead: Maintenance: \ log q p Ot+ (O0. 3 ', Replacement 3 Ni30-0 Amount Budgeted $ Description of the equipment to be purchased/transferred: �itJ D 3 �9 Cu o.-rte-2' ` L -- 7.— _ - !`ate) vs t co Justification for this equipme: ,. Approval Signatures: Approval Signatures: //17 03 DivisioneaH d Date Depa -nt rived / Date r / l-zl-o3 (l� ❑A2+L C.Jf�n /�/7�D�I lest Aerations upenntendent Da Ad 'n vices irector Date ''LL �/� 03 4'03 Budget Ma Date Mayor Date IFormsl jVehicle Exp..xls]Vehicle Exp. %filename • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Department: ,--to� Date of Request ///4. /0 3 j Division: Program: k.- I L D �O -c) cl -k () Circle Onc: Expansion o ep If replacement, unit # to be replaced /0 y 3 Date required: �'� of cement Current Veh. Monthly chgs. Overhead: Maintenance: t g3.60 8N cf 9 s c Replacement 3&i a. 'Z\ Amount Budgeted $ Replcmt.Veh. Monthly chgs Overhead: Maintenance: \(.4 90 8E -i t Op . 3 Replacement 333 cir Amount Budgeted $ Description of the equipment to 0.1903 be purchased/transferred: ee .�sy �-L. is Justification for this equipment: Approval Signatures: C/Sat t-- //7(03 Approval Signatures: Division Head Qty moo, Da a ooh DSte De : rtment Director 1-7-1 Date oj '�'"..,�.� feet 0 tions Superintendent ' 'Ad, . Services effector Date Budget Ma ger Date Mayor ate lfilename : Forms cle Exp..xls)Vehicle Exp. :IFormsl(Velllt% Exp..xls]Vehicle Exp. \filename • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Department:�p c-cre Date of Request / /6/0 1 Division: j" Ya k,D Program: \ d -c)(4a Circic Onc. ExpansionReplacement If replacement, unit # to be replaced 7O y z Date required: Current Veh. Monthly chgs. Overhead: Maintenance: "L O , 04f Q s.0-07 Replacement 33 7.1 . Amount Budgeted $ Replcmt.Veh. MonthlychgsOverhead: Maintenance: 110 et 0 04- (Op, 3 Replacement '3 .66 Amount Budgeted $ Description of the equipment to be purchased/transferred: Loo 6L c_&,-. e.. ).z gala, y(9,`n Justification for this equipment: Approval Signatures: f/7/o3 Approval Signatures: 2go3 Divisi n ead Date Department irector Date rr>,.t, /e3 1- 21-61 ect 0 do upenntendent /--/2"v3 D r Ad iervices ector Date - �, ��/1 2.- Budget Ma ger Date Mayor t ate :IFormsl(Velllt% Exp..xls]Vehicle Exp. \filename • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Department:�rci,—_ Date of Request /76A ? Division: Program: C`�(wb \ ‘ O\ o ., 9 U Circle One: Expansion t If replacement, unit # to be replaced /0 -3 4 Date required: R placem Current Veh. Monthly chgs. Overhead: Maintenance: -71, 60 O 0- q �\ . U U Replacement 3:::27.01 3 Amount Budgeted $ Replcmt.Veh. Monthly chgs Overhead: Maintenance: l(04 9 0 0 N- (00 3 3 Replacement 33c .00 Amount Budgeted $ Description of 2,1) the equipment to be c -7 - *29. etS'q `9 3 3 /J _turc/hasse�d/transferred: n / 631,o c-r� �1- [-fit_ . pa Justification for this equipment: Approval Signatures. ,/,/03 Approval Signatures: Division Head Datte o )z..>ad n. Q///7(a3 Depa. ent /W ilk Director n /- Date ZA o3 t Oons perati Superintendent /L� Dae 7'17 - 0 3 Admi Services Director 211/63 Date/ Budget Manager Date Mayor Date filename IForms Exp..xls]Vehicle Exp. tfilename IFormsl(Vehi7e Exp..xls]Vehicle Exp. • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Department: �y? . _ Date of Request o /p Division: r., Program: K 1/29(0 \ \ 0 ‘0 -c 4 O / Circle One: Expansion replaced /0 3 7 Date required: Replaceme�r t If replacement, unit # to be Current Veh. Monthly chgs. Overhead: Maintenance: (.0 L{ 57 D{-1 R C CO Replacement3)7. 31'-3 Amount Budgeted $ Replcmt.Veh. Monthly chgs Overhead: Maintenance: Iby 9 <-) Tj (� (0e: 13 Replacement 77 J 3a .60 Amount Budgeted $ Description of the equipment to be purchased/transferred: �' .--19--2d (./Lci-w.-_- 1. SS-Gulf�(a-G fracybt,. 00 Justification for this equipment: Approval Signatures: etaxteoc. / fj9�D3Division Approval Signatures: HeadDate _Q." -,i 7/03 Depa �(e ent Dir or -->--....1- Date z/ o 3 ! leet 0 bons uperintendent D e /% ---r37 3 Admin. ervtces Director Date BudgeCMa er Date Mayor U ate tfilename IFormsl(Vehi7e Exp..xls]Vehicle Exp. • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Department: Date of Request 3 ;t3;t�e Division: //nip Program: {_ �� CD\ `c‘17-c�ci`t'V ,// ''\\ Circle Expansion One: oacement unit # to be replaced /O3S Date required: If replacement, Current Veh. Maintenance: 4747_ c.3-0C)\ R di-) Monthly chgs. Overhead: S Replacement 30/7 .& 3 Amount Budgeted $ Replcmt.Veh. Monthly chgs Overhead: Maintenance. 1 0<4 so Q k F v00.3 3 Replacement: 3 3-ese Amount Budgeted $ Description of the equipment to be purchased/transferred: ;ID 03 J n4 .s"`. •L���Co2 aof lip, ' Justification for this equipment: Approval Signatures: ! -"i` Approval Signatures: Division Head S>>st 11 e •Ska Date 7 03 Dep. rtmentDi Ir.. 1 A or > /—Z/ Date O� it FI t 0. -rah. Superintendent D to •d Services Director Date Budget M - - • Date Mayo ( I at e \filename IFormsl(Vehicle Exp.. xis) Vehicle Exp. • • City of Fayetteville, Arkansas Request for Expansion/Replacement Equipment Department: �j- Date of Request / / 4/p t Division: Program: ?Gke 6 \ l ©l D - �-- c) / YYY Circle Expansion One: oreplacement unit # to be replaced /0,Z % Date required: If replacement, Current Veh. Monthly chgs. Overhead: Maintenance: LI \ ,csp Q co 0k4- 3. Replacement: 3,15.44.1 Amount Budgeted $ Replcmt.Veh. Monthly chgs Overhead: Maintenance: t lip l.t 1 0 em (00. .S Replacement 33D) a 0 Amount Budgeted $ Description of the equipment to be purchased/transferred: ;iDt7 3 tT9-2,4 Cil----- ye , 00 Justification for this equipment: • Approval Com/ SSyulures: ,(r/�(c ----- #7/43 Approval Signatures: Division Ke Head c� f1 ate 03 Department / Dir:.« or /- Date 2/-0 3 air . 1 feet •perations Supenntendent 7'/'7" D te 0 A. . i%' U. :rvice of ector ii/� 74/6 Date Bud ret NI, ,'.ger Date a or Date :IFormsgVehicle Exp..xls]Vehicle Exp. \filename