HomeMy WebLinkAbout169-03 RESOLUTION• •
•
RESOLUTION NO.169-03
A RESOLUTION APPROVING CHANGE ORDER # 12 TO THE
CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY,
INC. IN THE AMOUNT OF ONE HUNDRED TEN THOUSAND
ONE HUNDRED SEVENTEEN DOLLARS ($110,117.00) TO
INSTALL UNDERGROUND UTILITIES TO SEVEN (7)
RESIDENCES ADJACENT TO THE NEW FAYETTEVILLE
PUBLIC LIBRARY.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order # 12 to the contract with Crossland Construction
Company, Inc. in the amount of One Hundred Ten Thousand One Hundred
Seventeen Dollars ($110,117.00) to install underground utilities to seven (7)
residences adjacent to the new Fayetteville Public Library. A copy of Change
Order # 12, marked Exhibit "A" is attached hereto and made a part hereof.
PASSED and APPROVED this 18th day of November, 2003.
plETre?.
et'
tfik-
TES1':
By: Anikkal
SONDRA SMITH; City Clerk
fvtlizt,
APPROVED:
By
DAN COODY, Ma
•
Change Order
(In -inn -lions on reverse side)
PROJECT:
(Name and addTn)
FAYETTEVILLE PUBLIC LIBRARY
401 WEST MOUNTAIN STREET
FAYETTEVILLE ARKANSAS 72701
TO CONTRACTOR:
(Name and address)
CROSSLAND CONSTRUCTION COMPANY INC
ATTENTION: JOHN PRIEST— PROJECT MANAGER
2510 WEST HUDSON ROAD
ROGERS ARKANSAS 72756
2 0 0 011110 I T I O N
AIA DOCUMENT
CHANGE ORDER NUMBER:
DATE:
ARCHITECT'S PROJECT NUMBER
CONTRACT DATE:
CONTRACT FOR:
THE CONTRACT IS CHANGED AS FOLLOWS:
(Include. nhcre aryrhrable, any undupdcd armums attributable to prolong)? needed Conuunum Change Uvrrn srs.i
12
27 October, 2003
2000073-00
21 MAY 2002
GENERAL CONSTRUCTION
G701-2000
OWNER
ARCHITECT
CONTRACTOR 0
FIELD 0
OTHER 0
Provide for West Avenue Utilities not included in the AEP/SWEP proposal as described in Proposal Request 23 for
an increase in Contract Sum of $110,117.00.
The original (Contract Sum) was $ 17,633,931.00
The net change by previously authorized Change Orders $
The (Contract Sum) prior to this Change Order was s 18,839,796.70
The (Contract Sum) (Cee.easWn^-Q9 s ill be (increased) (Jacreaa"d)
(.-IVJn^gee{; by this Change Order in the amount of s 110,117.00
The new (Contract Sum) including this Change Order will be $ 18,949,913.70
The Contract Time will bei (unchanged) by _' ( 0 ) days.
The date of Substantial Completion as of the date of this Change Order therefore is 31 JULY 2004
1,205,865.70
NOTE: This Change Order does not include changes in the Contract Su m.Contract Time or Guaranteed Maximum Price which
have been authorized by Construction Change Directive for which the cent or time are in dispute as described in Subparagraph
7.3.8 of AIA Document A101.
Not valid until signed by the Architect, Contractor and Owner.
AFHJ ARCHITECTS
PO BOX 790
FAYETTEVILLE, AR 72702
AREIIITLCT (Typed name)
Associate .c ite
CROSSLAND CONST. CO. INC.
PO BOX 907
ROGERS, AR 72756
CONTRACTOR (Typed name)
JA. S FOSTER
BY
21 oetc*
DATE
trema)
JOHN PRIEST
BY
/Op, -' %3
DATE
CITY OF FAYETTEVILLE
113 WEST MOUNTAIN ST
FAYETTEVILLE, AR 72701
OWN ' R (Typed
(Signamrci
MAYOR DAN COODY
BY
?
02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of in
provisions without written permission of the AIA violates the copyright laws of the united States and will subject
the violator to legal prosecution.
WARNING: Unlicensed photocopying violates U.5. copyright laws and will subject the violator to NO prosecution.
Stabeis
01000 AIA®
AIA DOCUMENT G701-2000
CHANGE ORDER
The American Institute
of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
02000 AIA®
AIA DOCUMENT G701-2000
INSTRUCTIONS
The American Institute
of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
2
• •
Instructions
GENERAL INFORMATION
PURPOSE. This document is intended for use in implementing changes in the Work agreed to by the
Owner, Contractor and Architect. Execution of a completed G7os form indicates agreement upon all the
terms of the change, including any changes in the Contract Sum (or Guaranteed Maximum Price) and
Contract Time.
RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions,
including AIA Document Azot, General Conditions of the Contract for Construction, and the general
conditions contained in AIA Document Any, Abbreviated Owner -Contractor Agreement Form for
Construction Projects of Limited Scope—Stipulated Sum.
USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an
AIA component chapter or a current AIA Documents Price List to determine the current edition of each
document.
REPRODUCTIONS. AIA Document G7os is a copyrighted work and may not be: reproduced or excerpted
from in substantial part without the express written permission of the AIA. The G7os document is intend-
ed to be used as a consumable—that is, the original document purchased by the user is intended to be con-
sumed in the course of being used. There is no implied permission to reproduce this document, nor does
membership in The American Institute of Architects confer any further rights to reproduce G701 in whole
or in part.
A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com-
pleted or executed G7os, but only for use in connection with a particular project.
COMPLETING THE G701 FORM
DESCRIPTION OF CHANGE IN THE CONTRACT
Insert a detailed description of the change or reference specific exhibits describing in detail the change to
be made in the Contract by this Change Order, including any Drawings, Specifications, documents or
other supporting data to clarify the scope of the change.
DETERMINATION OF COSTS
Insert the following information in the blanks provided, and strike out the terms in parentheses that do
not apply:
• the original Contract Sum or Guaranteed Maximum Price;
• the net change by previously authorized Change Orders (note that this does not include changes
authorized by Construction Change Directive unless such a change was subsequently agreed to by the
Contractor and recorded as a Change Order);
• the Contract Sum or Guaranteed Maximum Price prior to this Change Order;
• the amount of increase or decrease, if any, in the Contract Sum or Guaranteed Maximum •Pfice;
and
• the new Contract Sum or Guaranteed Maximum Price as adjusted by this -Change Order.
CHANGE IN CONTRACT TIME
Insert the following information in the blanks provided, and strike out the terms in parentheses that do
not apply:
• the amount in days of the increase or decrease, if any, in the Contract Time; and
• the date of Substantial Completion, including any adjustment effected by this Change Order.
EXECUTION OF THIS DOCUMENT
When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the
change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed
Maximum Price) and Contract Time, the G7ot document should be executed in triplicate by the two par-
ties and the Architect, each of whom retains an original.
WARNING: Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution.
NAME OF FILE:
CROSS REFERENCE:
m#
Date
Resolution No. 169-03
Document
1
11.15.03
Res. 169-03 w/change order
2
10.29.03
memo to mayor & city council
draft resolution
copy of
memo to Bob Kohler
copy of Crossland potential change orders
copy of proposed change order
copy of potential change order request
copy of
Beaver Electric Itr
copy of Fayette Tree & Trench, Inc. invoice
staff review
form
memo to city council
1/
. 3a .
03
memo to Louise Schaper
NOTES:
• •
For City Council Agenda November 18, 2003
To: Mayor Dan Coody and City Council
From: Louise Schaper, Library and Bob Kohler, Owner's Representative
Date: October 29, 2003
2
////8103
/6?
Gr055/01d frJ
Subject: Approve a contract adjustment to the original contract dated May 21,
2002 in the amount of $110,117 with Crossland Construction Company for the
installation of underground utilities to seven housing structures adjacent to the
library along the west side of West Avenue.
Recommendations
We recommend the City Council approve the contract adjustment in the amount of
$110,117 to install underground utilities to the seven residences along West Avenue and
a spare conduit that allow connectivity from the new building to the City computer
network.
Background
On October 21, 2003 the Fayetteville City Council approved a resolution allowing
AEP/SWEPCO to begin work on underground utility installation for primary power to the
new library building and for primary and low voltage power to pedestals that serve the
seven residences adjacent to the library site. Code -related library construction
requirements include the removal of overhead utility lines and poles that currently exist
along the east side of West Avenue. These lines serve the residences facing the new
building on the west side of West Ave. This contract adjustment includes all remaining
work not included in the October 21 action that will provide permanent electric power,
phone and TV cable to the residences that are otherwise deprived of these services as a
direct result of library construction and the removal of the existing poles. Included in this
work is the trenching, removal and replacement of all concrete, provide and install all
conduit from AEP/SWEPCO pedestals, install new meters provided by AEP/SWEPCO,
provide and install conduit and wire from new meter to the existing panels or newly
provided panels. The scope of work extends to the final termination at an exterior
electrical panel of each residence. Also included in this request is the installation of a 2"
conduit for future library use to connect to City computer network from an existing pole
north of Mountain St. to an existing pull box.
DISCUSSION
Crossland Construction Company has bid this work through the electrical subcontractor
for the project, Beaver Electric, which has in turn bid the trenching work through the
approved bidding process to the winning bidder, Fayette Tree and Trench. The
architects, MS&R, and the consultant for associated engineering services, Green
Anderson, have reviewed and recommend approval of the proposal.
BUDGET IMPACT
While this project was not in the original contract with Crossland Construction,
it was budgeted in the CIP for site improvements.
• •
RESOLUTION NO.
A RESOLUTION APPROVING CHANGE ORDER # 12 TO THE
CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY,
INC. IN THE AMOUNT OF ONE HUNDRED TEN THOUSAND
ONE HUNDRED SEVENTEEN DOLLARS (5110,117.00) TO
INSTALL UNDERGROUND UTILITIES TO SEVEN (7)
RESIDENCES ADJACENT TO THE NEW FAYETTEVILLE
PUBLIC LIBRARY.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order # 12 to the contract with Crossland Construction
Company, Inc. in the amount of One Hundred Ten Thousand One Hundred
Seventeen Dollars (5110,117.00) to install underground utilities to ses (' )
residences adjacent to the new Fayetteville Public Library. A. cop roof Change
Order # 12, marked Exhibit "A" is attached hereto and madepAit hereof
PASSED and APPROVED this 18th day of November 200003.
APPROVED:
\
AFIEST:
1 By:
SONDRA gIVIFIH, Gity Clerk
GOODY, Mayor
•
AmirmoezFosterHaileyJohnson
'Mil
Architects & Planners
MEMORANDUM
October 27, 2003
To: Bob Kohler
Copy: John Priest
Sean Wagner
Mike Green
Kip Guthrie
From: Jim Fo
The engineers an• architects recommend approval of Crossland Construction
Company's ..sal for providing underground utilities to residents adjoining the
library along the west side of West Avenue The attached Potential Change Order 35
covers work described in Proposal Request 23, also attached. Documents also
include a breakdown of pricing by Beaver Electric and their subcontractor, Fayette
Tree and Trench.
Sheet U 101 A was revised to cover work by AEP and their subcontractor, as well as
work by a separate Electrical Contractor. The scope of work covered by this price is
both work indicated to be by Electrical Contractor and to provide for items excluded
by the AEP proposal. Conduit for SBC and Cox cable are included as well as a
separate conduit for future library use to connect to the City's computer network.
• If approved, the total change would be $110,117.00. Ninety percent of this amount
was never in the Library budget. That is the portion related to reconnecting these
residents with buried utilities. Providing overhead service to these residents would
been somewhat Tess costly but it would have caused conflicts between required
easements and existing homes as well as severe surgery on existing trees.
Time is critical to have this work approved and we advocate that it be on the
November 18 Council agenda. Some of the aspects relate to AEPs work to bring
permanent power to the Library since SBC and Cox cable conduits would be placed
at the same time. It would also be in the best interest of the City to have the trenches
for residential service provided concurrently by the AEP subcontractor. Their larger
excavating equipment would probably be more effective in the subgrade of West
Avenue than the rubber tired backhoe that Beaver Electric has available.
Reference: yetteville bbc Library, Proposal Request 23
Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-£3849
Potsial Change Orders I
•
•
Crossland Construction Company
Fayetteville Public Library
2A07Z0
401 West Mountain Street
Fayetteville, AR 72701
Detailed Report
Date Range: All Dates
Pnnted on: 10/17/03
0043 PCO #35 - PR #23 Permanent Power for Residents on West Ave.
Date: 10/17/03
n
Category , Reason U'• IRefa. renclt,y:"‘"777:7;--77-7n.
Pending
ser..Deflnedneldl`; f ---r7 "'"
Architect Directive
Days Raq,d Day1i.'Apprd 'DatelReq'd;Data D ne : � ,Closed' ;�_Nottiy' �,;:Total'Orig EsY�. ;Total Prop'd.�::. TotahApprd;
0 00 o.00 No No 0.00 110,117.00 0.001
COR.No-JPCCO:No`Y: Reference;Document-�;::=; ;'.;,;Notes:z�.'i',° =,r';; -i
• item:No i rcompanyr'-i`<."_':"-:' Budpet•Allocatio
0001 Deso etient>•t :++..�,i�: 's , , <.i...k
Approximate Changes
Permanent Power for West Ave
n �"`I:Budget Code
'ItemrNo[es-
•
— r
•Prop Amtl 'ApprAmf
CO NOii_s' r
110,117.001 0.001
1
C:1P R O L O G 4\PROJECTS\L I B RAR Y. P M D
Page 1
*AAA
Contra Administration
G709 Work Changes Proposal Request
•
(Instructions on the rev rse side)
PROJECT (Name and address):
FAYETTEVILLE PUBLIC LIBRARY
401 WEST MOUNTAIN STREET
FAYETTEVILLE, ARKANSAS 72701
OWNER (Name and address):
CITY OF FAYETTEVILLE
113 WEST MOUNTAIN STREET
FAYETTEVILLE, ARKANSAS 72701
FROM 143OtlaRIOMCGOOMXXXPASSOCiATE ARCHITECT
AMIRMOEZ FOSTER HAILEY JOHNSON
PO BOX 790
FAYETTEVILLE, ARKANSAS 72702-0790
TO CONTRACTOR (Name and aadress):
CROSSLAND CONSTRUCTION COMPANY INC.
ATTN: JOHN PRIEST, PROJECT MANAGER
PO BOX 907
ROGERS, ARKANSAS 72756
Please submit an itemized proposal fur changes in the Contract Sum and Contract Time for proposed modifications to the Contract Documents
described herein. Within _TEN ( 10 ) oays. the Contractor must submit this proposal or notify the Architect. in writing.
of the date on which proposal submission is anticipated.
THIS IS NOT A CHANGE ORDER. A CONSTRUCTION CHANCE DIRECTIVE OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE
PROPOSED MODIFICATIONS.
PROPOSAL REQUEST NUMBER
DATE OF ISSUANCE:
CONTRACT FOR:
CONTRACT DATE:
ARCHITECTS PROJECT
Distribution List:
Owner
Architect
Consultant
Contractor
Field
Other
Twenty Three (23)
October 8, 2003
GENERAL CONSTRUCTION
MAY 21, 2002
NUMBER: 2000073-00
DESCRIPTION (Insert a written description or the Work):
1. Provide for West Avenue utilities indicated on Sheet U101A indicated to be by Electrical Contractor as well as work
excluded by the proposal from AEP/SWEP including conduit and pull rope for SBC and Cox Communication to be
installed by Fayette Tree and Trench. Sheets C106 and C108 indicate changes in curb and sidewalk to
accommodate utilities.
2. Provide 1 additional 2" conduit for future Library use to connect to City computer network from the existing pole
north of Mountain Street to a pull box connected to the 2" spare conduit included in the Library contract. Arrange
with Fayette Tree and Trench to install this added conduit along with others for Cox Cable.
ATTACHMENTS (List attached documents that support description):
See Drawing Sheets previously reissued: U101A sealed by Michael Green 8/18/03, and C106, C108 signed by Kip
Guthrie 8/14/03.
Letter proposal from AEP/SWEP Floyd Homaday dated 9/18/03.
REQUESTED BY TH .�,+ • XXX ASSOCIATE ARCHITECT
James R. Foster, FAIA
BY—r/.eriewie 2a7.
(Sig . ture)
(Printed name and title)
CAUT10 .. u snould sign an original AIA Contract Document. an wnich this text appears in RED. An original assures changes will not be obscured.
AIA Document G709 Work Changes Proposal Reouosl O 2001 Tho American Institute of Architects • Wasn•nglon, DC • lvww.aa otg WARNING: Reproduction.
unlicensed pnotocopying or substantial quotation of the Inatenal herein witnout written permission of the AIA violates the copyright laws of the United
States and will subldn the violator to legal prosecution. To report copyright vidalions et AIA Contract Documents. e-mail The American Insttule el Architects' legal
counsel. cppynghrOara.org.
•
•
GRAND TOTAL FOR CHANGE
n
0
x
-o
CCC Overhead @ 15.00%
CCC Bond @ 1 00%
CCC Insurance @ 0.15%
Subcontractor Total
Labor Direct Cost
Material Direct Cost Totals
'Beaver Electric
Z
d
3
A
Subcontractor Pricing
unit cost will be charged.
If rock in encountered the originally agreed
Conduit and pull rope for SBC and Cox
Repair home puddy and paint
Repair homes_ replace roof, siding, & paint_'
Description
0
N
Q
N
!drawings issued on August 18. 2003.
[include rock Trenching or rock removal. Pricing bases on
SWEPCO pedestals. install new meter provided by SWEP(
and replace all concrete, provide and install conduit from
1119. and 127 West Avenue. Price includes trenching. remove
Providing underground service to 101, 10!
Description of Work
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CO
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w' n
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$ 4,578.001
$ 1,823.30
+A
$ 153.801
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MATERIAL SU
TAX AS APPLICABLE
MATERIAI
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Days Req
manent Power for Residents on We
meter to the
Price does not
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$ 7,500.00
$ 75.00
$ 200.00
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3TOTAL
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1,200.00
of Fayetteville, Arkansas
oez•Foster Hailey Johnson
Carpenter & (2) Laborer
Layout Eng. & (1) Laborer
Carpenter & (1) Laborer
Concrete Finisher
Laborer
Carpenter
Operator w/ Equipment
Description
CCC Crew Type
LABOR SUB'
LABOR BURDEN
LABOR
J
hr
hr
hr
hr
hr
hr
hr
Is hr
L
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hr
hr
W
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B hr
Crew Type
cpmmOC/W
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NIA IA MMM IAM
$ 75.00
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Labor Cost
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25.00
20.00
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• •
BEAVER ELECTRIC CORPORATION
208 N. Block P.O. Box 1071
Fayetteville, Arkansas 72702
Phone: (479) 442-8755 Fax: (479) 442 0938
PROPOSAL CONTRACT
Date: 10-16-03
Crossland Construction
3015 East Skelly Drive
Tulsa, Ok 74105
Ph.479-571-2322 Fax 479-571-3748
Ph.620-429-1414 Fax. 620-429-8948
Att. John Priest,
Subject: Request for Pricing ASI # 23,
Re• ASI # 23 breakdown,
Dear Mr. Priest,
P.01/02
Change Order Num. 0017
Be advised of the following changes to the Fayetteville Public Library job, per ASI request number
23.
Scope of Work:
Provide all new electrical services, conduit, wire, and electrical devices as directed in Architects
Supplemental Instructions No. 23.
Scope of Work Matenal Tax Labor Sub Con. 08P Total
ASI # 15 $29,281 $ 1,582 $ 16,113 535,750 stews $ 95,549
14 g332 -
Total Pnce $l1p5i979O
Allow 3-6 weeks for deliveryof �al approval.
equipment atter written release and equipment submittal approval.
Prices quoted are subject to cancellation or escalation if not accepted within 30 days. Terms are
Net 30 days.
Please review the following inclusions:
1) Rigid conduit will be installed from below grade to 5 feet above grade.
2) Emt conduit will be used 5 feet above grade.
3) All fittings for Emt conduit will be die cast.
4) Nema 3R boxes to be mounted 18 inches above grade for SBC and Cox cable use.
5) Provide all pull - strings for SBC and Cox cable in underground conduits.
6) Beaver Electric will provide new cable from power company transformer to new or
existing meter bases.
7) The following residences will receive new service panels 101, 105 and 115.
8) The following residences will reuse existing meter bases and panels 107, 111, 119 and
127.
•
•
•
•
OCwCM1 ❑LCL i K I L LU.
• •
P.02/02
9) Residence 115 will be reconnected with only 2 circuits since this home only has 2 power
circuits.
10) Repair of street crossings.
Please review the following exclusions:
1) Overtime. (Our price is based on a continuous work schedule with normal working hours
from 7:00am. To 3:30 Monday thnx Friday.
2) Painting.
3) Repairing of existing roofs.
4) Permits.
5) All SSC and Cox pedestals.
6) All Transformers and pads by others.
7) Removal of existing overhead wire.
8) Repairing of siding.
9) Asbestos testing and abatement.
10) Any wiring for SBC and Cox cable by others.
11) All power company terminations by others. This includes transformer and meter base
terminations.
12) Temporary power for residences.
13) Rock excavation extra.
Please forward Jo green Anderson for approval ASAP.
/ ohn Williams
Project Manager
TOTAL P.02
10/27/03 11:01 FAX 316 429 1412 CHUSSLANI CUNSTHCC1IUN
OCT -27-2003 09.07 • 9ERUER ELECTRIC CO
Fayette Tree & Trench, Inc.
P. 0. Box 471
Fayetteville, AR 72702-0471
NAME/ADDRESS
BEAVER ELECTRIC
208 N. BLOCK STREET
FAYETTEVILLE, ARKANSAS
ATTENTION: CHUCK
•
igl UU2
P.02/02
BID PROPOSAL
DATE
9/19/2003
DESCRIPTION
QTY
COST
TOTAL
RE: FAYETTEVILLE PUBLIC LIBRARY
WEST STREET
SERVICE LINES TO EXISTING HOUSES
INSTALLATION OF CONDUITS ACROSS
WEST STREET & TO METER LOCATION
INSTALLATION OF 7 STREET CROSSINGS (CONDUIT NOT INCLUDED
EN PRICE)
REPADIING CROSSLNGS TO CITY OF FAYETTEVILLE CODES
RESTORING YARDS AS NEEDED
PULL ROPES IN CONDUIT
PUT TOGETHER CONDUIT
NOTE,
PRICE DOES NOT INCLUDE CONDUIT OR MATERIALS
RELATED TO WIRING UP HOUSES
ROCK EXCAVATION EXTRA
35,750.00
35750.00
TOTAL 535,750.00
TOTAL P.02
• STAFF REVIEW FORM •
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: November 18, 2003
FROM:
Louise Schaper Library General govemment
Name
Division Department
ACTION REQUIRED: Approve a contract adjustment to the original contract dated May 21, 2002 in the
amount of $110,117 with Crossland Construction Company for the installation of underground utilities to
seven housing structures adjacent to the library along the west side of West Avenue .
COST TO CITY:
$110,117 $ 211891,640 New Main Library
Cost of this request
Category/Project Budget Program Category / Project Name
4470-9470-5804-00 $ 16,315,177 New Main Library
Account Number
Funds Used to Date Program / Project Category Name
99073 $ 5,5761463 Capital Improvements Project
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
Budget Manager
X Budgeted Item
eS 2d C.J
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
% atd-ct tit
/OIdB%4s �� i - 101750iO3Accounting Manager Date Internal A itor Date
CL" 10/31 i
City Attorne
Purchasing Manager Date
STAFF RECOMMENDATION:
Division Head
Department Director
Date
Date
II rnal Services Dir. Date
Chief nistrat ue Officer
Cross Reference
New Item:
Yes No
Previous Ord/Res#:
Orig. Contract Date
Orig. Contract Number
li/37
i
•
//-/�,a /993 01205,49
Date: December 11, 2002, rev. 1/16/03, 1/23/03, 5/5/03, 9/29/03; 11/12/03
To: Fayetteville City Council Aldermen
From: Louise Schaper, Executive Director, Fayetteville Public Library
Subject: Blair Library Project Budget and Contract Approvals
This table identifies those requests related to the construction of the Blair Library that Council has approved, as well
as forthcoming requests. Our intent is to ensure that Council is aware of all requests that are within our
$23,341,655 budget for the turnkey project as approved by the FPL Board on May 2, 2002 and those items that are
outside of this budget. Some of the forthcoming items, i.e. furnishings, may be procured directly by the FPL
Foundation.
The second page identifies those items related to off-site improvements (utility burial, drainage, sidewalks etc.)
approved in CIP ($671,995). Because additional off-site improvements have been requested by City departments
and will be funded by these departments we list them here as well.
hem
Within
budget?
Source(s)
Budget
Est. date
approval
Date
Approved
Notes
Amount
Blair Library Construction, Furnishing and Equipping
Crossland
contract for
construction
Yes
sales tax
+ private
5/21'/02
j7j33l
Includes
site improvements
funds
$221,995 for off -
from CIP
Contingency
Yes
sales tax
+ private
$830,000
5721%02
$7007,000
lintels
$167,676
approved
Deferred
will
planned
remaining of
contingency
from contract. APC
be at entrance as
and brick will clad
+ stairwell towers.
Exterior
cladding: APC
replacement
Yes
sales tax
+ private
$949.658
$470,000
$980,000
11/02
S
jj2jj
Low voltage
equipment
Yes
sales tax
+ private
10721%03
$206)701
Deferred from contract.
Low voltage
conduit
Yes
sales tax
+ private
4Q03
Deferred from contract
Landscape
Yes
sales tax
+ private
1004
Deferred from contract
Interior
signage
Yes
sales tax
+ private
2004
Deferred from contract
AV Equipment
Yes
sales tax
+ private
2004
Deferred from contract
Meeting room
enhancements
Yes
sales tax
+ private
sales tax
+ private
private
2004
2003-04
2003-04
_
_
_
Deferred from contract
Includes shelving, seating,
work stations etc.
Technology
related items
Yes
Fumishings
Yes
Smart
e.g. conveyor,
self -check,
RFID
library,
Yes
sales tax
+ private
$659,751
5/03
5/03
$395T632
Conveyor
RFID
--
Self -check
Moving costs
Yes
sales tax
+ private
$30,000
$0
2004
N/A
_
_ _ ....
Such as staff lockers, full
signage package, meeting
room divider, .fano.
Unfunded and
cut items.
No
•
'/g'03 4 3 dwss od
arm"' Czt C+ou(aok
Item
Within
budget?
Source(s)
Budget
Est. date
approval
Date
Approved
Amount
Notes
Off -Site Improvements Related to Blair Library
Off-site
improvements
(see first item
above)
Yes
Off-site
CIP
$221,995
5/21702
$2214995
In Crossland Contract. but
funded from CIP site
improvements project.
Includes sidewalks etc.
West Avenue
underground
utilities
Yes
Off-site
CIP
$101,806
10/21703
$101!806
West Ave underground
utility permanent power.
Vendor is AEP/SWEPCO.
West Avenue
underground
utilities to
residences
Yes
Off-site
CIP
$110.117
11/18/03
'
$1'10,117
Addition to Crossland
contract for installation of
underground utilities to
seven housing structures
adjacent to Blair Library on
west side of West Avenue.
Water and
sewer
improvements
in the streets
adjacent to
Blair Library
Not in
library
budget. In
Water &
Sewer
Funds
Water
and
Sewer
Funds
$41,342
11/18/03
'
$41342
..
Improvements to water and
sewer that were identified
after contract was signed
with Crossland. Includes
new 6- waterlines in
Mountain; 8- waterline in
School- 8' sanitary sewer in
Rock and 1T waterline in
Rock. These
improvements are
requested to correct
leaking, deteriorated and
undersized old water and
sewer lines in the streets
adjacent to Blair Library.
FAYETTEVA,LE
THE CITY OF FAYETTEVIllC ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Louise Schaper
Fayetteville Public Library
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: November 21, 2003
Re: Res. No. 169-03
Attached is an executed copy of the above resolution, approved by the City Council on November
18, 2003, authorizing Change Order No. 12 to the contract, with Crossland Construction
Company, Inc. to install underground utilities to seven residences adjacent to the new library.
Also I am retuming to you five additional original change orders signed by the mayor. This
resolution and change order will be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachments
cc Nancy Smith, Internal Auditor