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HomeMy WebLinkAbout168-03 RESOLUTIONRESOLUTION NO. 168-03
A RESOLUTION APPROVING CHANGE ORDER # 11 TO THE
CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY,
INC. IN THE AMOUNT OF FORTY ONE THOUSAND THREE
HUNDRED FORTY-TWO DOLLARS ($41,342.00) FOR WATER
AND SEWER IMPROVEMENTS AT THE NEW FAYETTEVILLE
PUBLIC LIBRARY.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order # 11 to the contract with Crossland Construction
Company, Inc. in the amount of Forty One Thousand Three Hundred Forty -Two
Dollars (541,342.00) for water and sewer improvements at the new Fayetteville
Public Library. A copy of Change Order # 11, marked Exhibit "A" is attached
hereto and made a part hereof.
PASSED and APPROVED this 18th day of November, 2003.
By: atitai MLitt—)
-
SOND A SMITH, City Clerk
APPROVED:
By
DAN COODY, Ma
•
Change Order
(Instructions on reverse side)
PROJECT:
(Sant and address )
FAYETTEVILLE PUBLIC LIBRARY
401 WEST MOUNTAIN STREET
FAYETTEVILLE ARKANSAS 72701
TO CONTRACTOR:
(.Fame and address)
CROSSLAND CONSTRUCTION COMPANY INC
ATTENTION: JOHN PRIEST — PROJECT MANAGER
2510 WEST HUDSON ROAD
ROGERS ARKANSAS 72756
2000,OPTION
AIA DOCUMENT
CHANGE ORDER NUMBER: 11
DATE: 27 October, 2003
ARCHITECT'S PROJECT NUMBER: 2000073-00
CONTRACT DATE: 21 MAY 2002
CONTRACT FOR: GENERAL CONSTRUCTION
A
G701-2000
OWNER 0
0
CONTRACTOR 0
FIELD 0
OTHER 0
ARCHITECT
THE CONTRACT IS CHANGED AS FOLLOWS:
(Include. where applicable, any undisputed annum attributable to previously euruted Com&ucnon Change Uirectisas.)
Provide water and sewer improvements in streets surrounding the library project as described in Proposal
Request Six.
The original (Contract Sum) ((:....,en.nd %$e..:...,,... R;...) s as s 17,633,931.00
The net change by previously authorized Change Orders $ 1,164,523.70
The (Contract Sum) prior to this Change Order was s_18,798,454.70
The (Contract Sum) i-) will be (increased) (Jvecee+va)
40Reheoget)by this Change Order in the amount of s 41,342.00
The new (Contract Sum) EcriterenteedatcoMcluding this Change Order will be $ 18,839,796.70
the Contract Time will be (increased) Weer$184e44444mwhimgett) by twelve ( 12 ) days.
The date of Substantial Completion as of the date of this Change Order therefore is 31 JULY 2004
NOTE: This Change Order does not include changes in the Contract Sum. Contract Time or Guaranteed Maximum Price which
have been authorized by Construction Change Directive for which the cost or time are in dispute a> described in Subparagraph
7.}R of AIA t) current A2011.
Not valid until signed by the Architect, Contractor end Owner.
AFHJ ARCHITECTS
PO BOX 790
FAYETTEVILLE, AR 72702
AIICIi)iCCT ftpsdnamr)
Associate e i
WC)
MES FOSTER
BY
21To,
DATE
CROSSLAND CONST. CO. INC.
PO BOX 907
ROGERS, AR 72756
CONTRACTOR ftyp&namr)
CITY OF FAYETTEVILLE
113 WEST MOUNTAIN ST
FAYETTEVILLE, AR 72701
_/6943_
DATE
02000 The American Institute of Architects.
provisions without written permission of the
the violator to legal prosecution.
WARNING: UnIkensed photocopying violates U3
MAYOR DAN COODY
l/-18"03
DATE
Reproduction of the material herein w substantial quotation of its
AIA violates the copyright laws of rhe United States and will subject
. copyright laws and will subject the violator to legal prosecution.
1
02000 AIA®
AIA DOCUMENT G701-2000
CHANGE ORDER
The American Institute
of Architects
1735 New York Avenue, N.W.
Washington D C 20006-5292
02000 AIA®
AIA DOCUMENT 6701-1000
INSTRUCTIONS
The American Institute
of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
2
• •
Instructions
GENERAL INFORMATION
PURPOSE. This document is intended for use in implementing changes in the Work agreed to by the
Owner, Contractor and Architect. Execution of a completed G7m form indicates agreement upon all the
terms of the change, including any changes in the Contract Sum (or Guaranteed Maximum Price) and
Contract Time.
RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions,
including AIA Document Awl, General Conditions of the Contract for Construction, and the general
conditions contained in AIA Document Ato7, Abbreviated Owner -Contractor Agreement Form for
Construction Projects of Limited Scope—Stipulated Sum.
USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an
AIA component chapter or a current AIA Documents Price List to determine the current edition of each
document.
REPRODUCTIONS. AIA Document G7ot is a copyrighted work and may not be reproduced or excerpted
from in substantial part without the express written permission of the AIA. The G7or document is intend-
ed to be used as a consumable that is, the original document purchased by the user is intended to be con-
sumed in the course of being used. There is no implied permission to reproduce this document, nor does
membership in The American Institute of Architects confer any further rights to reproduce G7ot in whole
or in part.
A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com-
pleted or executed G7or, but only for use in connection with a particular project.
COMPLETING THE G701 FORM
DESCRIPTION OF CHANGE IN THE CONTRACT
Insert a detailed description of the change or reference specific exhibits describing in detail the change to
be made in the Contract by this Change Order, including any Drawings, Specifications, documents or
other supporting data to clarify the scope of the change.
DETERMINATION OF COSTS
Insert the following information in the blanks provided, and strike out the terms in parentheses that do
not apply:
• the original Contract Sum or Guaranteed Maximum Price;
• the net change by previously authorized Change Orders (note that this does not include changes
authorized by Construction Change Directive unless such a change was subsequently agreed to by the
Contractor and recorded as a Change Order);
• the Contract Sum or Guaranteed Maximum Price prior to this Change Order;
• the amount of increase or decrease, if any, in the Contract Sum or Guaranteed Maximum Price;.
and
• the new Contract Sum or Guaranteed Maximum Price as adjusted by this Change Order.
CHANGE IN CONTRACT TIME
Insert the following information in the blanks provided, and strike out the terms in parentheses that do
not apply:
• the amount in days of the increase or decrease, if any, in the Contract Time; and
• the date of Substantial Completion, including any adjustment effected by this Change Order.
EXECUTION OF THIS DOCUMENT
When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the
change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed
Maximum Price) and Contract Time, the G7m document should be executed in triplicate by the two par-
ties and the Architect, each of whom retains an original.
WARNING: Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution.
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
•
Resolution No. 168-03
Document
•
1
11.15.03
Res. 168-03 w/change order
2
10.30.03
memo to mayor & city council
draft resolution
copy of memo to Bob
Kohler
copy of potential change order request
copy of memo to Ron Petrie
copy of Garver Eng. Ltr to Jim Foster
copy of summary of water & sewer amendment
copy of Earthworks Construction work change proposal
copy of
Earthworks Construction work change request
staff review
form
memo to city council
memo to city council
.3
1 I. • .I . D3
memo to Louise Schaper
NOTES
45
• City Council Mccg of November 18, 2003 "fiM3
/A
CITY COUNCIL AGENDA MEMOcam
To: Mayor and City Council
Thru: Hugh Earnest, Chief Administrative Officer
From: Tim Conklin, Community Planning and Engineering Services Director
Date: October 30, 2003
Subject: Approval of Change Order No.11 in the amount of $41,342.00 with Crossland
Construction Company to replace deteriorated and undersized water and sewer
facilities in the streets adjacent to the new library project
RECOMMENDATION
Staff recommends approval of Change Order No. 11 and the contract adjustment of
$41,342.00 to Crossland Construction Company.
BACKGROUND
The new Fayetteville Public Library project covers an entire city block bounded by
School Avenue, West Avenue, Rock Street and Mountain Street. The Engineering
Division identified the following water and sewer line improvements for this project after
the original contract was signed with Crossland Construction Company:
• 416 linear feet of new 6" waterline in Mountain Street (between West
Avenue and School Avenue)
• 345 linear feet of new 8" waterline in School Street (between Rock Street
and Mountain Street)
• 200 linear feet of new 8" sanitary sewer in Rock Street (between West
Avenue and School Avenue)
• 390 linear feet of new 12" waterline in Rock Street (between West Avenue
and School Avenue)
DISCUSSION
There are leaking, deteriorated and undersized old water and sewer lines in the streets
adjacent to the new Fayetteville Public Library project. The Engineering Division has
identified these lines to be replaced. The construction contract with Crossland
Construction was signed prior to City review of these adjacent water and sewer facilities.
1
•
City Council Meei'(ng of November 18, 2003
It is staffs recommendation that these old water and sewer lines be replaced as part of the
library construction project so as not to leave deteriorating lines adjacent to the new
building and undemcath the new streets. Since Crossland Construction Company is
already under contract to provide some water and sewer facilities, this work represents an
opportunity to utilize cost share funds at prices that have already been compctivcly bid.
This work will merely constitute a scope amendment to the existing contract with
Crossland Construction Company.
The engineering design plans for these new water and sewer improvments have been
completed by Garver Engineers and approved by the City of Fayetteville, and Garver
Engineers has already been paid for their design services.
This change order does not include an allowance for construction observation services at
this time, as required by the Arkansas Department of Health. Construction observation
services will be addressed in a future change order with the project architect MS&R.
BUDGET IMPACT
This $41,342.00 expenditure was not included in the original budget and contract with
Crossland Construction Company for construction of the new library. It is staff s
recommendation to pay for these additional improvements through the Water and Sewer
Cost Share Account, which currently has a remaining budget of $238,257.00.
# # #
2
• •
RESOLUTION NO.
A RESOLUTION APPROVING CHANGE ORDER # 11 TO THE
CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY,
INC. IN THE AMOUNT OF FORTY ONE THOUSAND THREE
HUNDRED FORTY-TWO DOLLARS ($41,342.00) FOR WATER
AND SEWER IMPROVEMENTS AT THE NEW FAYETTEVILLE
PUBLIC LIBRARY.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order # 11 to the contract with Crossland Construction
Company, Inc. in the amount of Forty One Thousand Three Hundred Forty -Two
Dollars ($41,342.00) for water and sewer improvements at the new Fayetteville
Public Library. A copy of Change Order # 11, marked Exhibit "A" ailed
hereto and made a part hereof.
PASSED and APPROVED this 18th day of Novemberf2003.
I
APPROVED?
J WES \
By: I \.
SONDRA SMITHIdity dick
•
AmirmoezFosterHaileyJohnson
MEMORANDUM
To: Bob Kohler
Copy: Kip Guthrie
Sean Wagner
John Priest
From: Jim Fo
Reference: Fayette Public Library, Proposal Request 6
The en • ee d architects recommend approval of Crossland Construction
Company's proposal for water and sewer changes requested by the City. The
attached Potential Change Order was based on revisions issued June 17, 2003 by
Garver Engineers incorporating final City comments. In addition to the cover letter
from Kip Guthrie and a tabulation of additions and deletions, revised Drawings
C106, C109, C116, C117, C118 and C119 and spec sections were issued. See copy
of memo transmitting these documents to Ron Petrie, City Engineering.
The net change is $41,342 but it includes deletion of work in this project as bid and
addition of utility work never in the project budget. The credit is $39,437 for
deletions from Sheet C109 related to the waterline on Rock Street and increased costs
of $80,779 for the added utility work requested by the City.
Please note that Crossland has requested 12 days extension of time as part of this
change. We recommend approval of this time extension. It appears the next window
to secure Council approval is to have this item requested by Halloween for
consideration November 18. The Contractor would appreciate having this work
authorized not later than this date.
(Fa,
Architects & Planners
October 21, 2003
Past Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849
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•
AmirmoezFosterHaileyJohnson
MEMORANDUM
To: Ron Petrie
City of Fayetteville Engineering Department
Copy: Kip Guthrie
Sean Wagner
From: Jim Foster
Architects & Planers
June 17, 2003
Reference: Fayetteville Public Library, Water and Sewer Improvements
Per direction from Kip Guthrie, Garver Fngineers, transmitted is one set of revised
water and sewer improvement documents. This work was previously issued to
Crossland Construction for pricing as Proposal Request 16, February 25, 2003
These documents modify that PR. Attached are the following:
Copy of letter from Guthrie dated June 17, 2003.
Drawings C106, C109, C116, C117, C118 & C119
Specifications Brochure with Spec Sections 02610, 02731, 02732 & 02733
Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849
• •
Garver, Inc.
Engineers
3910 Front Street. Suite 10
Fayeneville, AR 72703
479-527-9100
FAX 479-527-9101
vA w.garverinc.com
June 17, 2003
AFHJ
Attn: Jim Foster
Post Office Box 790
100 West Center, Suite 302
Fayetteville, AR 72702
Dear Jim:
GARVESENGINEERS
Enclosed with this letter are three copies of newly revised water and sewer plans for the
Fayetteville Library. These sheets incorporate the City of Fayetteville final comments and request
for additional items to be added to the Plans.
These revised sheets include major revisions to the "as bid" Plans. The major additions are as
follows:
> New 6" waterline in Mountain Street,
> New 12" waterline in School Street,
> New 8" sanitary sewerline in Rock Street,
D. Revised waterline size in Rock Street.
Included are revised sheets C106, C109, C116, three new sheets C117, C118, C119 and new
specifications required for these improvements. Please submit one copy set to Ron Petrie at the
City, and retain two sets for your use. 1 have sent one to Sean for his records
I have personally met with the City regarding these changes; and the City has reviewed and
verbally approved all the changes. Therefore, we are not expecting any further comments from
the City and recommend these Plans be submitted to the Contractor.
Please note that in the review comment letter from the City, Item 4a discusses that review and
approval is still needed by the City's Meter Division regarding the meter size and location and the
backflow prevention. The proposed location for these items are either inside the building or
within the building 5 -foot perimeter. Therefore, this comment is outside of our current scope of
services. However, we have instructed the Contractor in the Plans he must receive approval from
the City regarding the meter location prior to installation.
These revised and additional sheets, plus the enclosed specifications, should to be used in
conjunction with the previously accepted as -bid plans for the Fayetteville Public Library. We
understand this work will be added to the Library project by a change order being executed with
Crossland Construction. Please note that the waterline in Rock Street was a part of the original
bid. However, since the City has replaced the waterline in Rock Street from School Avenue to
Locust Avenue the City has requested the Contractor construct a new waterline in School Ave to
compensate for work performed by the City. Since the amendment number is unknown at this
time we have left a space for this number to be inserted in the Plans and Specifications.
1:\Projects\2001t016100 Fay library\Adminkorrespd\Construction Corresp\Foster-hr-04-REVISED final water and sewer
submittal.doc
arenMood, TN • Fayeneville. AR • Huntsville. AL • Lints Rock, AR • Madison. MS • Topeka. KS • Tulsa. OK
1
• •
We have included a breakdown on the Plans and with this letter showing the items that have been
added and/or deleted from the Plans as a part of this amendment.
Please call me if you have any questions.
Sincerely,
GARVER ENGINEERS
Kip Guthrie
Project Engineer
Cc: Sean Wagner
J:Projats\2001`016100 Fay UbraryAdmin \correspd\Concwction Corresp\Foster-Itr-04-REVISED final water and sewer
submital.doc
Fayetteville Public Libra.
Summary of Water and Sewer Amendment
ADDITIONS TO THE PLANS ARE AS FOLLOWS:
•
Page 1 of 2
SHEET 009
SANITARY SEWER LINE IN ROCK STREET
1) 200 L.F. 8" PVC SDR -26
2) 194 TONS OF CLASS 7 GRANULAR BACKFILL
3) TWO (2) 4' I.D. SANITARY SEWER MANHOLES
4) CONNECTION OF TWO ACTIVE SEWER SERVICES
5) ABANDON THE EXISTING SEWER LINE AS DIRECTED IN THE PLANS AND
SPECIFICATIONS.
WATERLINE IN ROCK STREET
1) 390 +/- OF 12" PVC C-900 DR -14 WATERLINE PIPE AS SPECIFIED EN THE CITY OF
FAYETTEVILLE'S WATER SPECIFICATIONS, AND ALL ITEMS NECESSARY TO
COMPLETE THE WORK.
2) 140' OF 8" PVC C-900 DR -14 WATERLINE FROM ROCK STREET TO THE BUILDING,
AND ALL ITEMS NECESSARY TO COMPLETE THE WORK SPECIFIC TO PVC PIPE.
(THE AS -BID 6" DUCTILE IRON FROM ROCK STREET TO THE LIBRARY IS NOW AN
8" PVC)
3) 10" X 8 r WITH 8" GATE VALVE AND BOX AT STATION 3+00 +/-
SHEET CI I8
WATERLINE IN MOUNTAIN STREET
1) 6" X 6" TAPPING SLEEVE AND VALVE
2) 8" X 8" CROSS
3) 2 (TWO) 6" X 4" REDUCERS
4) 11 (ELEVEN) 8" SWIVAL ADAPTERS
5) 8" X 6" REDUCER
6) 4 (FOUR) 8" GATE VALVES
7) 2 (TWO) 8" 90 DEGREE BENDS
8) 30 L.F. OF 8" PVC C-900 DR -14 WATERLINE (MEASUREMENTS FOR 8" WATERLINE
STOP AT SOUTHERN GATE VALVE ON CROSS, SEE SHEET C119 FOR ADDITONAL
QUANTITIES.)
9) 386 L.F. 6" PVC C-900 DR -I4 WATERLINE
10) 110 TONS OF CLASS 7 GRANULAR BACKFILL
11) CUT AND CAP EXISTING 4" WATERLINE
12) THRUST BLOCKING AS REQUIRED
13) CONCRETE PAVEMENT REPAIR AS REQUIRED FOR THE PROPOSED
IMPROVEMENTS INSIDE THE SCHOOL AND MOUNTAIN INTERSECTION ONLY.
14) ALL ESSENTIALS NEEDED TO CONSTRUCT THE IMPROVEMENTS
SEWERLINE IN MOUNTAIN STREET
1) EXCAVATE THE TWO SOUTHERN SERVICE LINES AT THE MAIN AND PROPERLY
ABANDONE.
SHEET C119
WATERLINE IN SCHOOL AVENUE
1) 345 L.F. OF 8" PVC C-900 DR -14 WATERLINE PIPE.
2) 2 (TWO) RECONNECT WATER SERVICE LINES
3) 8" 45 DEGREE BEND
4) 2 (TWO) 8" SWIVEL ADAPTERS
Fayetteville Public Libra
Summary of Water and Sewer Amendment
•
5) 150 TONS OF CLASS 7 GRANULAR BACKFILL
6) THRUST BLOCK AS REQUIRED
7) ALL ESSENTIALS NEEDED TO CONSTRUCT THE IMPROVEMENTS
Page 2 of 2
DELETIONS FROM THE "AS -BID" PLANS
SHEET C 109
1) 226 L.F. OF 18" STEEL ENCASEMENT,
2) TAPPING OF EXISTING WATER LINE TO THE EAST AND ALL BENDS, REBARS,
AND THRUST BLOCKS AS SHOWN NEAR STATION 7+50,
3) 12" X 10" REDUCER,
4) TEMPORARY 2" BLOW OFF ASSEMBLY,
5) 10" X 6" "T" AT STATION 3+00 +/-
6) 12" X 10" TAPPING SADDLE WITH 10" GATE VALVE
7) 390' +/- OF 10" PVC WATERLINE PIPE AND ALL ITEMS NECESSARY TO COMPLETE
THE WORK.
8) 140' OF 6" DUCTILE IRON WATERLINE FROM ROCK STREET TO THE BUILDING.
9) 170 TONS OF COMPACTED GRANULAR BACKFILL.
QCT -1-2003 00.13 FROI: EAP.TSTRUCT 4174550660
TO:
TO:
EARTHWORKS CONSTRUCTION
GENERAL CONTRACTORS
8078 GATEWAY DRIVE
NEOSHO, MO 84860
PHONE: 417-455-OZi3
FAX: 417.455-0660
E-MAIL WM®OPartCOM
COMPANY: CROSSLAND CONSTRUCTION
ATTN: JOHN PRIEST
FAX: 620-429.1412
PHONE:
JOB: FAYETTEVILLE PUBLIC LIBRARY
SCOPE: WORK CHANGE PROPOSAL REQUEST
1) ORIGINAL BID
CREDIT EAST PART OF ROCK STREET
CREDIT DUCTILE TO C-900
NEW TOTAL ROCK STREET
ADDITIONS:
A) SANITARY SEWER ROCK STREET
B) WATERLINE SCHOOL STREET
C) SANITARY SEWER MOUNTAIN STREET
D) WATERLINE MOUNTAIN STREET
NOTES: 1)
EXCLUSIONS:
1) SOLID ROCK EXCAVATION
2) CONCRETE & ASPHALT ROAD REPLACE
3) CAST IN PLACE CONCRETE
4) CONSTRUCTION FENCE REPAIR
5) 'BONDS, PERMITS & FEE'S
NOTES: 1) QUOTE IS GOOD FOR 10 DAYS
2) BOND NOT INCLUDED
3) ALL OR NONE
4) OUR QUOTATION IS BASED UPON A STANDARD AIA OR AGC SUB -AGREEMENT
THANK YOU FOR THE OPPORTUNITY TO QUOTE THIS PROJECT.
JUSTIN BURROWS
ESTIMATOR
NEW CONTRACT TOTAL:
ADD TO OWNER: $30,246.60
ALL PRICES QUOTED ARE BASED OFF QUANTITIES GIVEN IN THE
WORK CHANGE REQUEST. IF THESES QUANTITIES ARE INACCURATE
THE PRICE WILL NEED TO BE ADJUSTED TO REFLECT ACTUAL QUANTITIES
434,889.00.
4573.40
$21,832.00
818,775.00
81,010.00
323,172.00
P:2.2
DATE: 10/012003
NO. PAGES: 1
TO:
JOB:
• •
EARTHWORKS CONSTRUCTION
GENERAL CONTRACTORS
8078 GATEWAY DRIVE
NEOSHO. MC) 64850
PHONE: 417-455-0223
FAX: 417-455-0660
E-MAIL: earth©joplin.com
COMPANY: CROSSLAND CONSTRUCTION
.14 4‘ flAlz‘alaTit.
-.
DATE: 09/16/2003
ATTN: JOHN PRIEST NO. PAGES: 3
FAX:
PHONE:
FAYETTEVILLE PUBLIC LIBRARY
SCOPE: WORK CHANGE PROPOSAL REQUEST
1) SANITARY SEWER LINE IN ROCK STREET
A) 200 LF OF 8" PVC SDR -26
B) 194 TONS CLASS SEVEN GRANULAR BACKFILL
C) TWO 4' ID SANITARY SEWER MANHOLES
0) CONNECTION OF 2 ACTIVE SEWER SERVICES
E) ABANDON EXISTING SEWER LINE
TOTAL: $21,852.01
MATERIAL EQUIPMENT LABOR
S6.130.44 86,423.48 $6,447.83
2 RLINE IN ROCK STREET
A) 390' 0 C-900
B) 140' OF 8" PVC
C) 10" X 8" • ITH 8" GATE VAL
TOT
TERIAL EQUIPMENT LABOR
15% OH&P
$2,850.26
H&P
$34,889 1
• •
3) WATERLINE IN MOUNTAIN STREET
A) 6" X 6" TAPPING SLEEVE & VALVE
B) 8' X 8' CROSS
C) TWO 6" X 4" REDUCERS
D) ELEVEN 8" SWIVAL ADAPTORS
E) 8" X 6" REDUCER
F) FOUR 8' GATE VALVES
G) TWO 8' 90 DEGREE BENDS
H) 30 L.F. OF 8" PVC C-900
I) 386 L.F. OF 6" PVC C-900
J) 110 TONS CLASS SEVEN GRANULAR BACKFILL
K) CUT & CAP EXISTING 4" WATERLINE
L) THRUST BLOCKING
TOTAL: 323,172.00
MATERIAL EQUIPMENT LABOR
57.656.84 $6,292.73 36,200.00
4) SEWERLINE IN MOUNTAIN STREET
A) EXCAVATE SERVICE LINES AND ABANDON
TOTAL: 11,910.00
MATERIAL EQUIPMENT LABOR
5258.35 $550.52 3852.00
5) WATERLINE IN SCHOOL AVENUE
A) 345 L.F. OF 8' PVC C-900
B) TWO RECONNECT WATER SERVICE LINES
C) 8' 45 DEGREE BEND
D) TWO 8' SWIVAL ADAPTORS
E) 150 TONS OF CLASS SEVEN GRANULAR BACKFILL
F) THRUST BLOCKING AS REQUIRED
TOTAL: 318,775.00
MATERIAL EQUIPMENT LABOR
55.387.61 55,125.57 35,812.91
15% OH&P
$3,022.43
15% OH&P
$249.13
15% OH&P
32,448.91
6) CREDIT FOR DEDUCTIONS ON WATERLINE ON ROCK
A) 226 L.F. STEEL ENCASEMENT
8) TAPPING EXISTING WATERLINE & THRUST BLOCKS
C) 12' X 10' REDUCER
D) TEMPORARY 2' BLOW -OFF
E) 106 X 6" TEE
F) 12" X 10" TAPPING SADDLE W/ 10" GATE VALVE
G) 390' OF 10" PVC
H) 140' OF 6" DUCTILE IRON
I) 170 TONS OF COMPACTED GRANULAR BACKFILL
STREET
CREDIT:
$6,780
$1,200
3125
$375
$150
$1,700
$16,380
$4,900
$3,279
(TOTAL:
•
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
ST/ REVIEW FORM - FINANCIAL OBLIGIION
For the Fayetteville City Council Meeting of: November 18, 2003
FROM•
Gary R. Coover
Name
Engineering Community Planning & Engineering
Div_sion Department
ACTION REQUIRED: Approval of Change Order No. 11, adjusting the contract with Crossland Construction
Company in the amount of $41,342.00 for water and sewer improvements in the streets adjacent to the new
library project and4acludiag-a-biedget-attetsa44e-eever•-same?
COST TO CITY:
$41,342.00 S 305,128.00 Water & Sewer Cost Sharing
Cost of this request
Category/Project Budget Program Category / Project Name
5400.5600.5808.00 $ 66,871.00 Water & Sewer Improvements
Account Number
Funds Used to Date Program / Project Category Name
02067 $ 238,257.00 Water & Sewer Fund
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
Budget Manager
Budgeted Item Budget Adjustment Attached
/0,30 .6 3
Date
CONTRACT/GRANT/LEASE REVIEW:
L e L
co nting Manager
City AttoKney
4(iICIPAr3
Date
Date
/1.0 c — 4-0 10130(0.1
erinall Auditor Date
10/3 103
Purchasing Manager Date
STArF'RECO ATION: Staff recommends approval of the change order.
Received in Mayor's Office
isron He Date
Depa/'tment Director
Finance & Internal Services Dir.
Chief Admini
ative 0 icer
-03
Date
Date
Date
Mayor
ate
Cross Reference:
Previous Ord/ResI:
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes No
•
Date: December 11, 2002, rev. 1/16/03, 1/23/03, 5/5/03, 9/29/03; 11/12/03
To: Fayetteville City Council Aldermen
From: Louise Schaper, Executive Director, Fayetteville Public Library
Subject: Blair Library Project Budget and Contract Approvals
g•3 &10.5seavto
44 et 40 isfatA
This table identifies those requests related to the construction of the Blair Library that Council has approved, as well
as forthcoming requests. Our intent is to ensure that Council is aware of all requests that are within our
$23,341,655 budget for the turnkey project as approved by the FPL Board on May 2, 2002 and those items that are
outside of this budget. Some of the forthcoming items, i.e. furnishings, may be procured directly by the FPL
Foundation.
The second page identifies those items related to off-site improvements (utility burial, drainage, sidewalks etc.)
approved in CIP ($671,995). Because additional off-site improvements have been requested by City departments
and will be funded by these departments we list them here as well.
Item
Within
budget?
Source(s)
Budget
Est. date
approval
Date
Approved
Amount
Notes
Blair Library Construction, Furnishin • and Equipping
Crossland
contract for
construction
Yes
sales tax
+ private
5/21'/02
$97,633?931
Includes
site improvements
funds
$221,995 for off
from
-
CIP
Contingency
Yes
sales tax
+ private
$830,000
5/21902
$700!000
$402(696
$167,676 remaining of
approved contingency
Deferred from contract.
will be at entrance as
planned and brick will
lintels + stairwell towers.
APC
clad
Exterior
cladding: APC
replacement
Yes
sales tax
+private
$949.658
11/02
1'1719/02
Low voltage
equipment
Yes
sales tax
+ private
1021703
$206)701
Deferred from contract.
Low voltage
conduit
Yes
sales tax
+ private
4Q03
_
_
Deferred from contract
Landscape
Yes
sales tax
+ private
1004
_
_
Deferred from contract
Interior
signage
Yes
sales tax
+ private
2004
Deferred from contract
AV Equipment
Yes
sales tax
+ private
2004
Deferred from contract
Meeting room
enhancements
Yes
sales tax
+ private
2004
_
_
Deferred from contract
Technology
related items
Yes
sales tax
+ private
private
$470,000
$980,000
2003-04
2003-04
_
Includes shelving, seating,
work stations etc.
Fumishings
Yes
Smart library,
e.g. conveyor,
self -check,
RFID
Yes
sales tax
+ private
$659,751
5/03
5/03
$395,632
Conveyor
RFID
—
—
Self -check
Moving costs
Yes
sales lax
+ private
$30,000
2004
Unfunded
cut
and
items.
No
$0
N/A
Suchstaff
signage package,
room divider,
lockers, full
mee6rep
piano.
•
iirisca3 4, 3 dwssIa d
agl- eit49.5
Item
Within
budget?
Source(s)
Budget
Est. date
approval
Date
Approved
Amount
Notes
Yes
Off -Site
Off-site
CIP
Improvements
$221,995
Related
to Blair
512.1'/02
Libra
$221,995
In Crossland Contract, but
funded from CIP site
improvements project.
Includes sidewalks etc.
Off-site
improvements
(see first item
above)
West Avenue
underground
utilities
Yes
Off-site
CIP
$101,806
10/21'/03
$10.1!806
West Ave underground
utility permanent power.
Vendor is AEP/SWEPCO.
West Avenue
underground
utilities to
residences
Yes
Off-site
CIP
$110,117
11/18/03
-
_
$110,117
Addition to Crossland.
contract for installation of
underground utilities to
seven housing structures
adjacent to Blair Library on
west side of West Avenue.
Water and
sewer
improvements
in the streets
adjacent to
Blair Library
Not in
library
budget. In
Water &
Sewer
Funds
Water
and
Sewer
Funds
$41,342
11/18/03
$411342
___
Improvements to water and
sewer that were identified
after contract was signed
with Crossland. Includes
new 6' waterlines in
Mountain; 8' waterline in
School; 8' sanitary sewer in
Rock and 12' waterline in
Rock. These
improvements are
requested to correct
leaking, deteriorated and
undersized old water and
sewer lines in the streets
ad-acent to Blair Library.
•