HomeMy WebLinkAbout16-03 RESOLUTION• RESOLUTION NO. 16-03 •
A RESOLUTION EXPRESSING THE WILLING? 9S' yr
THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL -AID
MONIES FOR THE FOLLOWING CITY PROJECT: WIDENING
HIGHWAY 112 (RAZORBACK ROAD) FROM HIGHWAY 180
(6T11 STREET) TO GARLAND AVENUE
WHEREAS, the City of Fayetteville understands Federal -aid Surface Transportation
Program funds are available for certain local projects at the following federal participating ratios:
Work Phase Federal Share
State Share City Share
Preliminary Engineering 0% 100% 0%
Right-of-way 80% 0 % 20%
Utilities 80% 0% 20%
Construction 80% 0% 20%
Construction Engineering 80% 0% 20%
City projects programmed
but not Id to contract
Right-of-way
Utilities
0% 0% 100%
0% 0% 100%
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby agrees
that the City will participate in accordance with its designated responsibilities in this project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
authorizes Mayor Dan Coody or his designee to execute all appropriate agreements and contracts
necessary to expedite the construction of this project.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby pledges
the City's full support and hereby authorizes the Arkansas State Highway and Transportation
Department to initiate action to implement this project.
PASSED and APPROVED this the 4's day of February, 2003.
A•11p19ifr.0\%
•
By:
Iran
ra Smith, City crk
APPROVED:
By
DAN COODY, Ma
NAME OF FILE:
CROSS REFERENCE:
Resolution No. 16-03
Document
NOTES:
1
02/04/03
Resolution 16-03
2
01/21/03
Staff Review Form w/attachments
draft
resolution: Federal Aid Project
1/15/02 memo to Street Committee
3/27/02 letter to Dan Flowers, P.E.
7/9/02 letter to Dan Coady
7/30/02 letter to Donald 0 Pederson
8/2/02 fax from Donald O Pederson
3
02/18/03
memo to Jim Beavers
NOTES:
•
FAYETTEV?LLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
•
To: Jim Beavers
Engineering Division t�
From: Clarice Buffalohead-Pearman
City Clerk's Division
Date: 2/16/2003
Re: Res. 16-03
Attached you will find an executed copy of the above referenced resolution, passed by the City
Council on February 4, 2003, expressing the city's willingness to utilize federal -aid monies for
widening Razorback Road.
If anything else is needed please let the city clerk's office know.
/cbp
Attachments
cc: Nancy Smith, Internal Auditor
Ad
• •
STAFF REVIEW FORM
x AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of February 4 2003
FROM:
Jim Beavers Engineering CPE Services
Name Division Department
ACTION REQUIRED:
1. Approval of a resolution to a cost share with the University of Arkansas to fund the
preliminary engineering agreement with the Arkansas Highway and Transportation Department
for preliminary engineering services relative to Razorback Road (Highway 112) from 6th Street
(Highway 180) to Garland/Maple (Highway 112). The total costs of the agreement shall be
$35,000.00 with the City's share to be one-half totaling $17,500.00.
2. Approval of the "Agreement of Understanding Between the City of Fayetteville and The
Arkansas Highway and Transportation Department".
3. Approval of the "Federal -Aid Project Resolution" as submitted as "Attachment B" by the
Arkansas Highway and Transportation Department.
COST TO CITY:
17,500
cost f this Request
4470.9470.5809.00
Account Number
02116 - 10
Project Number
$350s000
Category/Project Budget 2003
Fun 0 Used To Date 2003
$332,500
Remaining Balance 2003
Street Imp vt
Category/Project Name
Cost Shares
Program Name
F les
W:
x Budgeted Item
Budget lan,
Budget Adjustment Attached
Finance and Internal Services Director
• •
CO RACWRANT/LEASE REVIEW:
eahL, . 1/1710)
Accounting Manager
Date
City �Atto eye Date
UIR-9
Purchasing Officer
Date
GRANTING AGENCY:
,C -u y (k7l03
Internal Audito{/ Date
ADA Coordinator Date
Grant Coordinator Date
STAFF RECOMMENDATION: Approval
940€44-
Diion Head Date
Department Director Date
Finance and Internal Services Director
1-1(-03
112/ �A
Chie dminisive Officer
Mayor
/-1/-03
Date
7,643
Cross Reference
New Item Yes x No
Prev Ord/Res #:
Date
Orig Contract Date:
Orig Contract No:
•
STAFF REVIEW FORM
Description Razorback Road Agreement of Understanding
Meeting Date February 4, 2003
Comments: Reference Comments:
Budget Manager
Page 2
Accounting Manager
City Attorney
Purchasing Officer
ADA Coordinator
Internal Auditor
Grant Coordinator
•
. Attachment B
• FEDERAL -AID PROJECT RESOLUTION
RESOLUTION NO.
A RESOLUTION EXPRESSING THE WILLINGNESS OF
THE CITY OF FAYETTEVILLE
TO UTILIZE FEDERAL -AID MONIES
FOR THE FOLLOWING CITY PROJECT:
Widening Hwy.112 from Hwy. 180 (C Street) to Garland Avenue
WHEREAS, the City of Fayetteville understands Federal -aid Surface Transportation Program funds are
available for certain local projects at the following federal participating ratios:
Work Phase Federal Share State Share Citv Shatz
Preliminary Engineering 0% 100% 0%
Right -of -Way 80% 0% 20%
Utilities 804E 0% 20%
Construction 804E 0% 20%
Construction Engineering 804E 0% 20%
City projects programmed Right -of -Way 0% 0% 100%
but not let to contract Utilities 0% 0% 100%
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS, THAT:
SECTION I: The City will participate in accordance with its designated responsibilities in this
project.
SECTION II: Mayor Dan Coody or his designee is hereby authorized and directed to execute
all appropriate agreements and contracts necessary to expedite the construction of this project.
SECTION III: The City pledges its full support and hereby authorizes the Arkansas State
Highway and Transportation Department to initiate action to implement this project.
THIS RESOLUTION adopted this day of .,44.44 t. t.Oar.
0'20 03 --
ATTEST•
(SEAL)
•
•
FAYETTEVILLE
THE CITY OF FAYEJTEVIL/ E, ARKANSAS
•
DEPARTMENTAL CORRESPONDENCE/PUBLIC WORKS DEPARTMENT
TO: FAYETTEVILLE STREET COMMITTEE
Bob Davis, Chairman; Lioneld Jordan, Alderman; Don Marr,
Alderman; Robert Reynolds, Alderman
COPY: Mayor Dan Coody, Jim Beavers, Heather Woodruff, Hugh
Earnest, Terry Gulley, Tim Conklin
FROM: Greg Boettcher, Public Works Director
DATE: January 15, 2003
RE: Razorback Road Improvement Project
Federal -aid Surface Transportation Program
BACKGROUND
Representatives of the University of Arkansas met with Fayetteville City
Administration m early 2002 to discuss the concept of improving Razorback Road from
South Street north to the intersection of Garland Avenue and Maple Street. The
University had developed a preliminary schematic of widening and wished to collaborate
with the City on such capital improvement project. Smce this improvement would
connect two pending improvement projects (Razorback Road improvements from 15th to
6t° Street and Garland Avenue Improvements from Wedington to Maple), it was deemed
an essential link in a major transportation corridor. Also, since the road was under the
jurisdiction of the Arkansas State Highway and Transportation Department (AHTD) as
Highway 180, the improvement project could be eligible for state/federal assistance.
Mayor Coody has requested the AHTD to consider funding of this critical road
improvement project due to its connectivity to other major corridors. On July 9, 2002,
the AHTD responded to this request by forwardmg an "Agreement of Understanding •
between the City of Fayetteville and the Arkansas State Highway and Transportation
Department". On July 30, 2002, Mayor Coody advised the University of Arkansas of the
AHTD participation agreement and requested that the University of Arkansas financially
participate in and support this activity. A fax was received from the University on
August 2, 2002 from Mr. Pederson confirming the 50-50 cost share on the preliminary
engineering cost of $35,000.00. Copies of the correspondence are attached.
• •
RECOMMENDATION
It is recommended that the Fayetteville Street Committee approve the prehmmary
engineenng activities on Razorback Road Improvement Project with the net cost to the
City of Fayetteville being $17,500.00. This agreement shall need to then proceed to the
City Council for approval and authorization of the mayor's execution of the Agreement of
Understanding.
• FAYETTEV4L.LE
•
w
•
Kii-z4F-4)
March 27, 2002
Mr. Dan Flowers, P.E.
Arkansas State Hwy. & Transportation Dept.
P.O. Box 2261
Iitde Rock, AR 72209
RE: Surface Transportation Program (STP)
Razorhact Road (State Hwy- 265)
Fayetteville, Washington County, Axkamaas
Dear deft Flowers,
Faye teville's surface transportation system is becoming ineteasingly inadequate
for the public's transportation needs. Continued community growth coupled with the
unique demands of the University of Arkansas campus require infrastructure
improvement projects that exceed local resources. To alleviate a pressing local
transportation system deficiency, the City COW= funding assistance for the
improvement of Razorback Road, beginning at Sixth St. and continuing north to Garland
Avenue. It is understood that the S4 — 6 million project may obtain financial assistance
under Arkansas Highway and Transportation Program (STP). Incorporation of the
Razorback Road Project into the STP work plan is requested. In addition to providing a
critically needed interior transportation corridor, this activity may provide long -team
benefits by becoming an instinrtinmal drive of the University of Ariamsas. Discussions
with Don Pederson, Vice Chancellor of Finance at the University of Arkansas have
confirmed this project to be a high priority for them, as it is for the City
The construction of this segment of Razorback Road is a crucial link between
other transportation projects, and is essential for realization of full benefits from other
projects North of this project, the improvement of Garland Aveane, from Maple Street
to Wedington Drive is nearing start of construction. South of this project, improvement
of Razorback Road from Sixth Street to Fifteenth St. is scheduled completion expected
in the next two to three years. Full function and benefit of these transportation projects
depends upon completion of the requested Razorback Road Improvements (see attached
location map).
Fayetteville has placed a strong emphasis on local transportation needs and is
securing a consultant to perk= a.ccm r heasive traffic study. This expected traffic
.wNEST I N4T f79e7 CWI-flW
• •
Dan Flowers
Arkansas Highway lc Transportation Dept
Page 2
analysis will further validate the need for Razorback Road Improvements as well as
identify and prioritize other needs It is requested that the Arkansas State Highway and
Transportation Department include this middle segment of Razorback Road
Improvements in its STP funding schedule, granting this need a high priority.
Should there be any questions, or if additional information is needed, please don't
hesitate to contact me at 479-575-8330.
Sincerely,
cc Greg Boettcher, Public Works Director
Tem Beavers, city Engines
Don Pederson, University of Arkansas
Jonathan Barnett, Arkansas State sway Commission
•
ARI AS STATE HIGHWAY COMSSION
JOHN TPiUPTON, OWIWAR
waoi
J.W. BUDDY' BENAFIELD, Via Cw nim
woWRY PLAINS
MARY P. 'PRISSY' HICKERSON
The Honorable Dan Coody
Mayor of Fayetteville
113 West Mountain
Fayetteville, AR 72701
P.O. Box 2261
JONATHAN BARNETT
Saar SPRINGS
RECEI d EDARLS.ROSENBAUM
LIME Root
JUL 15 2002 DAN FLOWERS
DIRECTOR OF
COFFAYET7EVI
an
LLGiorwAYs Mo TRANSPORTATION
LITTLE ROCK, ARKANSAS 72203-12t815QR'S OFFICE
TELEPHONE No. (501) 569-2000
FAx No. (501) 569-2400
July 9, 2002
Dear Y
Reference is made to your most recent letter requesting that we program a Federal -aid Surface
Transportation Program (STP) City project to widen Highway 112 (Razorback Road) from
Highway 180 (6t° Street) to Garland Avenue in Fayetteville.
Enclosed is an Agreement of Understanding for the project that includes a sample resolution
(Attachment B)_for.sour . City_Council to pass. Once_ the resolution is passed, please sign the
Agreement and return it with a signed and sealed copy of the resolution to the Department. We
will then execute the Agreement and return a copy to you.
If you have any questions, please advise.
Enclosure
c: Commissioner Jonathan Barnett
Chief Engineer
Sincerely,
apt-
Dgn Flow
Director of Highways
and Transportation
EAYETTEV4LLE
*ECITY OP PAYHTTEVLL$ ARKANSAS
•
July 30, 2002
Mr. Donald O. Pederson
Vice Chancellor for Finance and Administration
University of Arkansas
406 Administration Building
Fayetteville, AR 72701
RE: Razorback Road Improvement Project
Highway 180 (6th Street) to Garland Avenue
Federal -aid Surface Transportation Program
Dear Mr. Pederson,
Following our meeting earlier this year to discuss improvement concepts for
Razorback Road, I have pursued possible funding avenues for such a project. One such
option was the use of the Federal -aid Surface Transportation Program (STP) to cover a
portion of the road improvement project costs. In response to this request, the Arkansas
_Highway_and Transportation Department has tendered an Agreement of Understanding
for this project. In essence, the project scope involves the improvement of Razorback
Road between 6th Street and Garland Avenue It has been indicated that the University
of Arkansas is interested in the improvement of this road segment due to its connectivity
with the campus. Similarly, the City of Fayetteville has interest in the road improvement
due to its potential to improve the public transportation network. It appears that there are
shared benefits from this proposed project that accrue equally to the University of
Arkansas and the City of Fayetteville.
Under the STP program, this project would be eligible for 80% federal aid
towards allowable elements with a fimding ceiling of $1,000,000.00. The 20% local
match, ineligible project activities and project costs above $1,000,000.00 must all be
secured to complete this project's financing program. At this time, the amount of local
matching fiords needed is not known as first the prehmmary engineering must be
completed. Once this preliminary design is available, a project budget will be developed
and funding sources secured. It is evident that this Razorback Road Improvement Project
will have a cost far exceeding the $1,000,000.00, therefore, local match funding must be
secured. Also, with the current economic conditions and the limited capital improvement
funding in the municipal budget, the use of municipal resources alone may not be feasible
for completion of the projects financing program.
113 WEST MOUHTAYI 72701 479421-7700
rtv 17517! Fr.!7
-
•
• •
Donald Pederson
University of Arkansas
Page 2
In view of the University of Arkansas's interests in and benefits from this project,
would a funding partnership be possible with the University and City being equal
partners in the local match requirements? With respect to municipal utility relocation, the
City of Fayetteville's Water & Sewer Division would bear the costs, and with respect to
additional rights-of-way, the University would provide easements/right-of-way at no cost
to the project. These cooperative participations may bring the local share of the project
costs within our collective resources. I would appreciate the University's consideration of
this partnership as this represents the only viable financing program for the Razorback
Road Improvement Project.
While it is important that these arrangements be confirmed, these are not an
immediate prionty It is considerably more important that the "Agreement of
Understanding" be approved enabling the Arkansas Highway and Transportation
Department to place the preliminary engineering design on its schedule. At such time as
the preliminary design enters the work flow, a payment of 535,000.00 will be required.
To confirm the University of Arkansas's interest in this project and its intent to partner
with the City on such improvement, it is requested that the University of Arkansas agree
to fund 50% of the preliminary engineering costs, or 517,500.00.
If you wish to meet to discuss this matter, please do not hesitate to contact me at
575-8331. In order that this matter may be presented to the City Council at its August 20,
2002 meeting, I will need to complete our arrangements no later than Fnday, August 2,
2002.
Sincerely,
alt
Dan Coody
Mayor
cc: Greg Boettcher, Public Works Director
Jim Beavers, City Engineer
Steve Davis, Budget Manager
• 09/02/2002 13:35
•
4795755400
LP4IV OF A K NSAS
rC us
UNIVERSITY#ARKANSAS
University of Arkansas, Fayetteville
Office of the Vice Chancellor for Finance & Administration
406 Administration Building
Fayetteville, AR 72701
v l Fax #479-575-5400
Number of pages including cover. ;. Date' 8-a--(:),'
Company sent to:
Company name: Cid( °- rCtAt •
ATTN: A-19-6
FAX Number.
Phone Number.
Sent from:
) 55- isa 5')
Sender's name: Don Pnrlprcnn
Phone Number. ( 479 ) 575 5R2R
Message/Notes:
4&s 8,4 taAta
QYv\R9-
If you have problems with this transmission, please call (479) 575-5828
4111
•
•
08/02/2002 13:35 4795755400 a IV ur anKat s
•
Donald Pederson
University of Arkansas
Page 2
r/+vc u.
In view of the University of Arkansas's interests in and benefits from this project,
would a funding partnership be possible with the University and City being equal
partners in the local match requirements? With respect to municipal utility relocation, the
City of Fayetteville's Water & Sewer Dit.zston would bear the costs, and with respect to
additional rights-of-way, the University would provide easements/right-of-way at no cost
to the project. These cooperative participations may bnng the local share of the project
costs within our collective resources. I would appreciate the University's consideration of
this partnership as this represents the only viable financing program for the Razorback
Road Improvement Project.
While it is important that these arrangements be confirmed, these are not an
immediate priority It is considerably more important that the "Agreement of
Understanding" be approved enabling the Arkansas Highway and Transportation
Department to place the preliminary engineering design on its schedule. At such time as
the preliminary design enters the work flow, a payment of 535,000.00 will be required.
To confirm the University of Arkansas's interest in this project and its intent to partner
with the City on such improvement, it is requested that the University of Arkan agree
to fund 50% of the preliminary engineering costs, or 517,500.00
If you wish to meet to discuss this matter, please do not hesitate to contact me at lep/OZ
575-8331. In order that this matter may be presented to the City Council at its August 20, /
2002 mecting, I will need to complete our arrangements no later than Friday, August 2,
2002.
Sincerely,
Dan Coody
Mayor
cc: Greg Boettcher, Public Works Director
Jim Beavers, City Engineer
Steve Davis, Budget Manager