HomeMy WebLinkAbout155-03 RESOLUTION• •
RESOLUTION NO. 155-03
A RESOLUTION APPROVING CHANGE ORDER # 1 TO THE
CONTRACT WITH CROSSLAND HEAVY CONTRACTORS, INC.
IN THE AMOUNT OF SEVENTY THOUSAND THREE
HUNDRED SEVENTEEN DOLLARS AND SEVENTY CENTS
($70,317.70) TO ADD THE LOCUST AVENUE WATERLINE
REPLACEMENT TO THE ACCELERATED WATERLINE
REPLACEMENT PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order # 1 to the contract with Crossland Heavy
Contractors, Inc. in the amount of Seventy Thousand Three Hundred Seventeen
Dollars and Seventy Cents ($70,317.70) to add the Locust Avenue Waterline
Replacement to the Accelerated Waterline Replacement Project. A copy of the
Change Order, marked Exhibit "A" is attached hereto and made a part hereof.
PASSED and APPROVED this 215t day of October, 2003.
00114
SON Cam T [�
By: y9a1/4d4,e..J
SONDRA SMITH, City Clerk
APPROVED:
By
DAN COODY, Ma
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Page 1 of 2
Construction Contract Change Order
Project:
Accelerated Waterline Replacement (Bid No. 03-49)
Work Order No. 1
Garver Job No 02963500
Change Order No. 1
Date Prepared: October 2. 2003
Owner:
City of Fayetteville
113 West Mountain
Fayetteville. AR 72701
Contractor:
CrossLand Heavy Contractors. Inc.
P.O. BOX 350
Columbus. KS 66725
Description of Work Included in Contract
The City has elected to add appoximaley7DO linear feet of new 1T waterline from 6m Street to Archibald Yell along Locust Avenue. This additional wont
includes the new 12- line, connecting to existing waterlines, abandoning existing waterknes. service line connections. and fire line and service line connection for
the new Walgreens (currently under construction). The addition of this work revises the quantities and scope of work associated wrath numerous conswdan
activities. These items are listed in this change order and typically include pavement and curb and gutter repair. temporary safety fence. and erosion control.
Changes and Reasons Ordered (List Individual Changes as: A B, C, D, etc.)
A -P Revised Quantity - these items were in the original cid items. but have been revised due to the addition of the watenne in Locust Avenue.
0-U New Item - required for the Construction of me waterline in Leant Avenue
Contract
Changes
Bid
hem
No.
Bid
hem
Descnption
Original
Estimated
Quantity
Una
of
Meas.
Contract
Unit
Price
Revised
Estimated
Quantity
Revised
Unt
Price
Original
Estimated
Cost
Revised
Estimated
Cost
A
SP -02-5.1a
1Y PVC C-900 DR -14
WATERLINE (INCLUDING
AHTD CLASS 7 GRANULAR
BACKFILL)
1605
L.F.
556.90
2145
556.90
591,324.50
5122,050.50
B
SP -02-5.1b
12' PVC C-900 DR -14
WATERLINE
195
L.F.
543.30
375
543.30
$8,443.50
516.237.50
C
SP -02-5.1c
8- PVC C-900 DR -14
WATERLINE (INCLUDING
AHTD CLASS 7 GRANULAR
BACKFILL) - -
2440
L.F.
550.90
2470
550.90
5124,196.00
5125,723.00
D
SP -02-5.1g
DUCTILE IRON
MECHANICAL JOINT
WATERLINE FITTINGS
3960
LBS.
53.40
5060
53.40
513,464.00
517.204.00
E
SP -02-5.11
124 BUTTERFLY VALVE
AND VALVE BOX
4
EA
51,776.40
5
51,776.40
57,105.60
58,882.00
F
SP -02-5.1m
r GATE VALVE AND
VALVE BOX
7
E.A
5696.90
8
5696.90
54,878.30
$5,575.20
G
SP-02-5.In
6' GATE VALVE AND
VALVE BOX
8
E.A.
5320.70
9
5320.70
52.565.60
52.886.30
H
SP -02-5.10
FIRE HYDRANT
ASSEMBLY
11
E.A.
5500.00
14
5500.00
55,500.00
57,000.00
I
SP -02-5.1p
CUT AND CAP EXISTING
IT WATER MAIN
2
E.A
5205.10
4
5205.10
5410.20
5820.40
J
SP -02.5.10
CUT AND CAP EXISTING 8'
WATER MAIN
3
E.A
5174.00
5
5174.00
5522.00
$870.00
K
SP -02-5.1u
1' SERVICE LINE
95
E.A
590.00
111
590.00
58,550.00
$9,990.00
L
SP-02-5.ly
PERMANENT ACHM
PAVEMENT REPAIR
2035
S.Y.
59.90
2265
59.90
520,148.50
522,423.50
M
SP -02-5.1z
PERMANENT CONCRETE
PAVEMENT REPAIR
780
S.Y.
594.20
830
594.20
573,476.00
578,186.00
N
SP-02-5.1aa
REMOVE EXISTING FIRE
HYDRANT AND DELIVER
TO CITY OF
FAYETTEVILLE WATER
AND SEWER
DEPARTMENT
1
E.A.
5138.50
2
513850
5138.50
5277.00
0
M-1-5.Ia
TEMPORARY SAFETY
FENCE
1000
L.F.
52.40
1750
52.40
52,400.00
54,200.00
P
1-17-5.1a
CONCRETE CURB AND
GUTTER
2345
L.F.
519.40
2365
519.40
545,493.00
545,881.00
Accelerated Waterline Replacement
(BC No 03-49)
•
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Page 2 of
Construction Contract Change Order
Project:
Accelerated Waterline Replacement (Bid No. 03-49)
Work Order No. 1
Garver Job No 0296.3500
Change Order No. 1
Date Prepared: October 2. 2003
Owner:
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Contractor:
Crossland Heavy Contractors. Inc.
P.O. BOX 350
Columbus. KS 66725
Description of Work Included in Contract
The City has elected to add approximately 500 linear feet of new 12 waterline from 6th Street to Archibald Yell along Locust Avenue. This additional week
includes the new 12• line. connecting to existing waterlines. abandoning existing waterlines. service line connections. and fire line and service line Connection for
the new Walgreens (currently under construction). The addition of this work revises the quantities and scope of work associated with numerous construction
activities. These items are listed In this change order and typically include pavement and am and gutter repair. temporary safety fence. and erosion control.
Changes and Reasons Ordered (list Individual Changes as: A. 8, C, D, etc.)
A -P Revised Quantity - these items were in the ("Igoe! bid items. but have been revised due to the addition of the waterline in Locust Avenue.
Q -U New Item - required for the Construction of the waterline in Locust Avenue
Contract
Changes
Bid
Item
No.
Bid
Item
Desolation
Original
Estimated
Quantity
Unit
of
Meas.
Contract
Unlit
Pnce
Revised
Estimated
Quantity
Revised
UNI
Price
Original
Estimated
Cost
Revised
Estimated
Cost
0
SP-02.5.1ab
12-X12' TAPPING SLEEVE
AND VALVE WITH BOX
0
E.A.
50.00
2
53.000.00
50.00
56,000.00
R
SP-02-5.1ac
SADDLE, r
AND 2'
0
E.A.
50.00
1
5225.00
50.00
5225.00
r SERVICE
BALL VALVE,
PLUG
S
SP -05.5.2e
2C STEEL ENCASEMENT
PIPE INSTALLED BY OPEN
CUT
0
L.F.
50.00
20
5125.00
10.00
12,500.00
T
I -12-5.1a
SILT FENCE
0
L.F.
50.00
1000
11.25
50.00
51.250.00
U
I -12-5.1b
HAY BALES
0
E.A
50.00
100
57.50
50.00
5750.00
- Summation of Cost
5408,613.70
5478.931.40
Net Cost for this Change Order
570.317.70
Estimated Project Cost
Estimated Pro eO Cost
Time
Original
Change
Contract Date 10/62003
Contract Construction Days (calendar days) 150
Calendar Days granted by this Charge Order 30
Contract Construction Time (calendar days) 180
Constitution Completion Date 4/3/2004 J
Original Contract Amount 5698,379.30
Previously Approved Changes 50.00
This Charge Order 570,317.70
New Contract Amount 5768,697.00
Onginal
Additional
New
New
THIS AGREEMENT IS SUBJECT TO ALL ORIGINAL CONTRACT PROVISIONS AND PREVIOUS CHANGE ORDERS
ISSUED
INDICATED
Engineer:
FOR REASONS
ABOVE -
Garver Engineere jal air ewe
/ r/ a?
inee(s 5gnature
Tit
D e
ACCEPTED
CONTRACTOR:
Crossland
BY
Heavy Contractors .4. 1
/Lit
J Q —i - 3
�
Contra•
a
gnature
Tle.L.
Dale
APPROVED BY
OWNER: City of Fayetteville
y 4464.1
Sias
�� �/
(O/a
03/
• e sSignature
R r"�
Title /
'Date
Acceleate0 Waterline Repiacement
(Bee No 03-49)
;Ca 'rep
•=r #i<<
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 155-03
Document
1
10.21.03
Res. w/change order
2
10.8.03
Staff Review w/attachments
draft resolution
memo to mayor & city council
copy of Res. 142-03
copy vicinity map
plan map
plan map
/0 , c7.1 dA
memo to Sid Norbash
NOTES.
K N; v, I -i n.5er-
�09� 39?,5o Cgs/eact
69/x'38 �'�»f,:Se.c./
not pasfes yet Lit
i,elite/el i:, m�
-raj u reS.
-7h6—/ si
• •
STAFF REVIEW FORM — FINANCIAL OBLIGATION
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of October 21, 2003
FROM:
Sid Norbash
Engineering
Name Division
CP& E
Department
ACTION REQUIRED: Approval of Change Order #1 to the construction contract with
Crossland Heavy Contractors, Inc. in the amount of $70,317.70, for Accelerated Water Line
Replacements Project Phase I — Addition of Locust Street Waterline Replacement Between
Sixth Street and Archibald Veil Blvd. (700 ft. of 12" line).
COST TO CITY:
$70,317.70
Cosi of this Request
5400-5600-5808-00
Account Number
02125-0020
Proicct Number
$1 498,052
Category/Project Budget 2003
$g1198 626
Funds Used l o Date 2003
299,426
Remaining Balance 2003
Waterline Replacements
Program Category/Project Namc
Water & Sewer Imprvts.
Itrogram/Prolect Category Name
Water/Sewer
Fund Name
BlIpG,T F;IyV1EW: x Budgeted Item
udget Manager
/o - 6-u3
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
/ 06/7,7
c-AcyPIpM=el:A./eted�Q�
City Attorney
Date
at ec-CHA_ 1060
Pr 10 ilPloa
tO
Purchasing Manager
Date
STAFF RECOMMENDATION: Approval of Change Order #1
rvices 1 ctor
l ate
to
ECEIVEO
OCT 0 3 2003
CITY (Jr FAYETTEVILLE
CITY C.ERK S OFFICE
ate
Received in Mayor's Office
Cross Reference :
Prev Ord/Res tt: 142-03
Orig. Contract Date: Sep 16, 2003
Contract k
New Item: Yes No X
o ?16
Date 04.
• •
STAFF REVIEW FORM
Description Accelerated Waterline Replacement Project Change Order #1
Meeting Date 9-16-2003
Comments: Reference Comments:
Budget Manager
Page 2
Accounting Manager
Internal Auditor
City Attorney
Purchasing Manager
Finance and Internal Services Director
Chief Administrative Officer
•
• •
RESOLUTION NO.
A RESOLUTION APPROVING CHANGE ORDER # 1 TO THE
CONTRACT WITH CROSSLAND HEAVY CONTRACTORS, INC.
IN THE AMOUNT OF SEVENTY THOUSAND THREE
HUNDRED SEVENTEEN DOLLARS AND SEVENTY CENTS
($70,317.70) TO ADD THE LOCUST AVENUE WATERLINE
REPLACEMENT TO THE ACCELERATED WATERLINE
REPLACEMENT PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order # 1 to the contract with Crossland Heavy
Contractors, Inc. in the amount of Seventy Thousand Three Hundred Seventeen
Dollars and Seventy Cents ($70,317.70) to add the Locust Avenue Waterline
Replacement to the Accelerated Waterline Replacement Project. A copy lie
Change Order, marked Exhibit "A" is attached hereto and made a pane of.
PASSED and APPROVED this 21st day of October, ?Qat .J
M
\A.PPRO
•
•
City Council Ating of October 21, 2003
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Hugh Earnest, Chief Administrative Officer
From: Tim Conklin, Community Planning and Engineering Services Director'[ -
Date: September 29, 2003
Subject: : Approval of Change Order #1 to the construction contract with
Crossland Heavy Contractors, Inc. in the amount of $70.317.70 for the Accelerated
Waterline Replacements Project Phase 1- Addition of Locust Street Waterline
Replacement Between Sixth Street and Archibald Yell Blvd. (700 ft. of 12" line).
RECOMMENDATION
Staff recommends approval of the Change Order #1.
BACKGROUND
The above referenced project is part of an ongoing Capital Improvement Project. The
purpose of this project is to replace old and leaky water mains that require immediate
attention.
The construction contract for Phase I of the Accelerated Waterline Replacements Project
was approved by the Council at the September 16, 2003 meeting. The contractor for this
project is Crossland Heavy Contractors, Inc.
The construction phase of this project is to begin on October 6, 2003. This project
adheres to Guiding Principle #2 "Well maintained City Infrastructure and Facilities"
DISCUSSION
Walgreens Drug Stores is in the process of constructing another store on the northeast
corner of the intersection of 6th Street and S. School. One of the conditions for the
approval of this project was for Walgreens to improve West half of Locust Ave. from 6th
Street to 5`h Street. Please refer to the attached map for more information.
The Staff was alerted by David Jurgens, Water & Sewer Superintendent, to the fact that
the two existing waterlines with sizes of 8" and 12" are located in the street at the present
time and both are very old and have a history of several leaks and maintenance problems.
A water main rupture could occur and cause extensive damage to the new street after it is
constructed.
1
•
City Council Meeting of October 21, 2003
Staff has coordinated efforts with the contractor for Walgreens to allow for an emergency
replacement of these waterlines. These two waterlines will be replaced by one new 12"
waterline, and the old lines will be abandoned. The length of the new 12" waterline is
approximately 700 feet. The scope of this project is installation of a new 12" waterline
from 6th Street to Archibald Yell Blvd.
Garver Engineers, LLC are the design engineers for the accelerated waterline project. As
part of their current engineering contract with the City of Fayetteville, Garver was
directed to prepare plans and specifications for the replacement of the 8" and 12"
waterlines. These plans and specifications were used to negotiate Change Order #I to the
contract with Crossland Heavy Contractors, Inc (Attached).
Crossland Heavy Contractors, Inc. has agreed to honor the bid prices submitted to the
City for the Accelerated Waterline Replacement Project Phase 1. Change Order #I has
been prepared and agreed to by the contractor in the amount of $70,317.70.
Items "A" through "P" on the change order are from the existing contract bid items. The
prices for Items Q,R,S,T, and U were negotiated by the Engineer and approved by the
Staff.
BUDGET IMPACT
This project was approved with a budget of $1,500,000 in 2002. The beginning project
budget for 2003 was $1,498,052. A summary of costs is as follows:
Project Budget
Spent/obligated to date
Proposed Change Order #1
$1,498,052
$1,198,626
$ 70,317
Balance S 229,109
The balance will be used for Phase II of the Accelerated Waterline Replacement Project.
Attachments: Change Order 111
Vicinity Map
2
RESOLUTION NO. 142-03
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
IN THE AMOUNT OF SIX HUNDRED NINETY-EIGHT
THOUSAND THREE HUNDRED SEVENTY-NINE DOLLARS
AND THIRTY CENTS ($698,379.30) TO CROSSLAND HEAVY
CONTRACTORS, INC. FOR THE CONSTRUCTION PHASE OF
THE ACCELERATED WATERLINE REPLACEMENT PROJECT;
AND APPROVING A PROJECT CONTINGENCY IN THE
AMOUNT OF SIXTY-NINE THOUSAND EIGHT HUNDRED
THIRTY-EIGHT DOLLARS ($69,838.00) FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards a construction contract in the amount of Six Hundred Ninety -
Eight Thousand Three Hundred Seventy -Nine Dollars and Thirty Cents
($698,379.30) to Crossland Heavy Contractors Inc. for the construction phase of
the Accelerated Waterline Replacement Project. A copy of which, marked
Exhibit "A" is attached hereto and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a Project Contingency in the amount of Sixty -Nine Thousand
Eight Hundred Thirty -Eight Dollars ($69,838.00) for same.
PASSED and APPROVED this 16th day of September, 2003.
ATTEST.
By:
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayor
•
• •
CITY OF FAYETTEVIL
FAYETTEVILLE, ARKANSA:
PROJECT
LOCATION
VICINITY MAP
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FAYETTEVIILLE
INE CITY OF FAYETTEVILLE. ARKANSAS
•
DEPARTMENTAL CORRESPONDENCE
To: Sid Norbash
Engineering Division
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: October 27, 2003
Re: Res. No. 155-03
Attached is an executed copy of the above resolution, approved by the City Council on October
21, 2003, authorizing Change Order No. 1 to the agreement with Crossland Heavy Contractors,
Inc. to add the Locust Avenue waterline replacement. I have also attached two original signed
agreements.
This resolution and attachments will be recorded in the city clerk's office and microfilmed. If
anything else is needed please let the clerk's office know.
/cbp
attachments
cc Nancy Smith, Internal Auditor