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Home My WebLink About152-03 RESOLUTION• • RESOLUTION NO. 152-03 A RESOLUTION AUTHORIZING THE FAYETTEVILLE PARKS AND RECREATION DIVISION TO ACCEPT A GRANT IN THE AMOUNT OF FIFTY ONE THOUSAND TWO HUNDRED FORTY- SEVEN DOLLARS (551,247.00) FROM THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FOR ARKANSAS RECREATIONAL TRAILS FUNDS TO CONTINUE DEVELOPMENT OF TRAILS AT LAKE FAYETTEVILLE NORTH SHORE PARK; AND APPROVING A BUDGET ADJUSTMENT FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Parks and Recreation Division to accept a grant in the amount of Fifty One Thousand Two Hundred Forty -Seven Dollars ($51,247.00) from the Arkansas Highway and Transportation Department for Arkansas Recreational Trails Funds to continue development of trails at Lake Fayetteville North Shore Park. Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment recognizing the above grant revenue. PASSED and APPROVED this 7th day of October, 2003. ATTEST: By: J1A4-44,../Cg6a SONDRA SMITH, City Clerk APPROVED: By /ARKANSAS STATE HIGHWAY COMMISSION J.W. 'moor BENAFIELD CwMRMAN HICKORY PLAINS MARY P. 'PRISSY' HICKERSON VICE CHAIRMAN TEXARKANA JONATHAN BARNETT SILOAM SPRINGS Mr. Steve Hatfield City of Fayetteville 113 W. Mountain Fayetteville, AR 72701 Dear Mr. Hatfield: P.O. Box 2261 Lii ILE ROCK, ARKANSAS 72203-2261 TELEPHONE No. (501) 569-2000 FAx No. (501) 569-2400 September 15, 2003 CARL S. ROSENBAUM LITTLE ROCK R. MADISON MURPHY EL DORADO DAN FLOWERS DIRECTOR OF HIGHWAYS AND TRANSPORTATION Reference is made to your application for trail development funding through the Arkansas Recreational Trails Program. Your project, Lake Fayetteville Trails, has been approved to receive up to6SLj242/00'in federal funding. Due to funding constraints, we were unable to fund your project at the 80%/20% matching ratio. However, we were able to fund it with unspent funds from past fiscal years which will require a greater local matching ratio. Arkansas State Highway and Transportation Department (AHTD) staff will contact you to explain this and work with you to develop your project. We will host a project administration workshop on October 16, 2003 starting at 1:00 PM. The steps necessary to develop and implement your project will be outlined in detail during the workshop. It is extremely important that someone familiar with your project attend this scssion. The workshop will be held in the auditorium of the AHTD headquarters building. We are located in southwest Little Rock along Interstate 30. Coming from the east, use Exit 132. Coming from the west, use Exit 130. We look forward to working with you to develop this project. If you have any questions regarding the Arkansas Recreational Trails Program or the workshop. please call Steve Weston at 501-569-2020. c: Jonathan Barnett Chicf Engineer Sincerely, Dan Flowers Director of Highways and Transportation City of Fayetteville, Arkansas Budget Adjustment Form • Budget Year 2003 Department: Operations Division: Parks & Recreation Program: Parks Development Capital Date Requested 10/7/2003 Adjustment Number Project or Item Requested: $51,247 is requested in the Lake Fayetteville Trails capital project. Project or Item Deleted: None. To recognize $51,247 in State Grant Funds Justification of this Increase: The funding is an 50/50 grant from the State of Arkansas for the construction of a trail on the North Shore of Lake Fayetteville. Justification of this Decrease: Increase Budget (Decrease Revenue) Account Name Account Number Amount Project Number Trailways and sidewalks 2250 9255 5814 00 51,247 03022 1 Decrease Budget (Increase Revenue) Account Name Account Number Amount Project Numbcr State grants 2250 0925 4302 00 51,247 03022 1 Approval Signatures Rcques ed y B get Manage Date Date Department Director Date 9-23-J3 Finance Internal vices D or Mayor Date 11 Date Budget Office Use Only Type: A B C E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Initial Date • • NAME OF FILE: Resolution No. 152-03 w/grant approval & budget adjustment CROSS REFERENCE: Date Document 1 09/19/03 staff review form w/attachments draft resolution memo to mayor/city council Arkansas Recreational Trails Program Grant Application Site Location Map Site Plan 2 10/13/03 memo to Connie Edmonston NOTES: AGENDA REQUEST CONTRACT REVIEW XX GRANT REVIEW /017/43 `45 STAFF R VIEW FORM - FINANCIAL OBLIGATI, - 3 RECEIVED �5 SEP 19 2003 For the Fayetteville City Council Meeting of: CITY F FAYETTEVILLE CLERICS OFFICE October 7, 2003 FROM: Connie Edmonston Name Parks and Recreation Operations Division Department ACTION REQUIRED: Resolution to accept grant funds in the amount of $51.,247_from the Arkansas State Highway and Transportation Department for Arkansas Recreational Trails funds utilizing federal funding from TEA -21. COST TO CITY: $51,247.00 $ 73,146.00 Lake Fayetteville Trails Cost of this request Category/Project Budget Program Category / Project Name 2250.9255.5814.00 $ Account Number Funds Used to Date Parks Development Program / Project Category Name 03022.01 S 73,146.00 Parks Development Project Number Remaining Balance Fund Name BUDGET REVIEW: xx Date Budgeted Item Budget Manager Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: Accou.(1.171Zt— ;LF/L017 'rng Manager City Att rney Date 912-4q3 Date G ut to ttti In.Let nal AJditor Purchasing Manager glaalo3 Date AFF REC. '.:.d ATION: Approval ofesolution. _ .p •;vision'- D=•artm n rector Finance a Internal Serviges Dir. Ch edmrn3 strater Mayor Received in Mayor's Office 9-19- 6 CrQss Reference: Date Date Date ate 3 All 36 CVD Previous Ord/Resp: Orig. Contract Date: Or . Contract Number: New item: Date Yes No • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE FAYETTEVILLE PARKS AND RECREATION DIVISION TO ACCEPT A GRANT IN THE AMOUNT OF FIFTY ONE THOUSAND TWO HUNDRED FORTY- SEVEN DOLLARS ($51,247.00) FROM THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FOR ARKANSAS RECREATIONAL TRAILS FUNDS TO CONTINUE DEVELOPMENT OF TRAILS AT LAKE FAYETTEVILLE NORTH SHORE PARK; AND APPROVING A BUDGETADJUSTMENT FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Parks and Recreation Division to accept a grant in the amount of Fifty One Thousand Two Hundred Forty -Seven Doll s ($51,247.00) from the Arkansas Highway and Transportation Depar f r Arkansas Recreational Trails Funds to continue development oi3t La e Fayetteville North Shore Park. Section 1. That the City Council of the City o Fayeteville, AAkansas hereby approves a budget adjustment recq izing the ab ve,>ir nt reven PASSED and APPROVED.,this 7th day o t • er, 2003`.2 re' re. 7113PROVE o' .000 By: SONDRA SMITH, City Clerk DAN COODY, Mayor • Staff Review Form - Page 2 Description TEA -21 Grant Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator • Meeting Date October 7, 2003 Reference Comments: FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS • TO: Mayor Coody and City Council THRU: Gary Dumas, Director of Operations CC Connie Edmonston, Parks & Recreation Director FROM: Steve Hatfield, Parks Landscape Architect and Trail Coordinator DATE: September 19, 2003 SUBJECT: Arkansas Recreational Trails Funds S - Background In 2002, Parks and Recreation received $20,000 out of the $100,000 requested for the continued development of trails at Lake Fayetteville North Shore Park through the Arkansas State Highway and Transportation Department. The Arkansas Recreational Trails Funds utilize federal funding from TEA -21. In addition in 1997, we were awarded $20,000 for informational kiosk and signage at Lake Fayetteville. The notice to proceed for the 1997 grant was received on January 9, 2003 after waiting approval from the State Historical Society. These projects will be bid before the end of this year. Current Status Parks and Recreation requested a grant in the amount of $100,000 in April of 2003 to continue developing accessible trails in and around the North Shore Site as depicted on the attached map. On September 15, 2003, we were notified this project was awarded $51,247. The letter stated the Arkansas State Highway Commission was unable to fund the project at the 80/20% matching ratio due to funding constraints. Steve Weston from the Arkansas Recreational Trails Program confirmed it will be a 50/50% matching reimbursable grant. Total cost of this project is estimated at $121,792. Recommendation Parks and Recreation is requesting approval through a Resolution accepting grant funding in the amount of $51,247 from the Arkansas State. Highway and Transportation Department for Arkansas Recreational Trails Funds for the Lake Fayetteville North Shore Site trail. Acceptance of the $51,247 grant will allow Parks and Recreation to complete a $121,792 trail at Lake Fayetteville North at a cost of $70,545 to the City. Attachment: Lake Fayetteville North Shore Site Map Grant Application Arkansas State Highway Commission Grant Award Letter . ate• • tA v.: �‘' i. _ . • •!^ • �` i f- z b - • • • —400 7.11".04W.Ici ARKANSAS RECREATIONAL TRAILS PROGRAM Application foriF.iscal Year 2003 Funds Lake Fayetteville Trails System Fayetteville, Arkansas April 2003 • • • APPLICATION Project Title: Lake Fayetteville Trails System Applicant: City of Fayetteville Address: 113 W. Mountain Fayetteville, Arkansas 72701 Primary Contact Person: Steve Hatfield Title: Park Landscape Architect Phone: 479-718-7688 Fax: 479-521-7714 E-mail: shatfield(a,ci.fayetteville.ar.us Type of Applicant (circle one) Private/Non-Profit Government Agency BUDGET INFORMATION; fill out attached 3 page budget sheet and fill in these blanks. Local Share (must be at least 20% of total project cost): $ 22,144 TEA -21 Share (not to exceed 80% of total project cost): $ 88,576 Total Project Cost: $ 110,720 PROJECT LOCATION County: Washington County Nearest Municipality: Fayetteville Township: I7N Range: 30W / 29W Section(s): 13, 18, 19, 23, 24 Land Ownership (circle on Public Private Provide an accurate map indicating the location to the project in relation to the nearest municipality This map must include information necessary to locate the site from the nearest state or U.S. highway. Recreational Trails Program 2003 Funds r O 0 --l-1 0 z i e vey it :lc fl Il 1 • • • 2 0 •I Den SderiartOd •1 w Hwyj1 z i' S4 Cie '.Ar'Co YHWY 70.3 Carley Rd Thaypscr R a YN 1/ps5iV PC S • MIIX7TSMIWPfleFf. 0 �� sqem _..'•-,r•. ,f ..ti' ! •e� fj :: jai 11.2. 1'- IC�L rs.,': ; J .674; _. .1 11C441 • • • j^• . `..14‘:.4 1 •i.- • 4 A.' -1 t -ori Lr . - �' '.'1 :•-4-:7 ' P., --„,ft. 1-., •+-• • -. r _1 rC- i'.l--' • �. .4. - 1 4 • at'..�--- •. .• - • "Zo.117.4 {iq `wr..r. L . 4' Al' u '( ",S z ...../ r : ' T• \ ^•M • . 1. Z T _ I mac: ..r • u•• > I vfj ,4- i +L.p • -,t-.` • '"•1j!` F' '44.a i'; "s Vp �., •:} = 4 t f- Yip , —_".J\=_tom oliFilt` 46.. s,' _. .. , -ire e-Y�,.'.. ,y • i< • .• ver • • T.;. 2 1 r� i, ' ;� .. 8 r. I rn ;.rte.. ^ • f ... rn s `t a r • � " r ....• . _ 4., ;-j`- li -4•111.. -�.'�" r '� .- 0 • . - -.1 3n .'-'J....154,- 1 .:.: ' 0 ;;...in Awe .tomo- .....et I�• r� , • • PROJECT DESCRIPTION 1. Outline exactly what will be accomplished with the funds you are applying for. Provide a description of the work to be accomplished, how it will be accomplished, and who will perform it. Include materials to be used, source of labor, and source of design and construction standards to be used. Provide an accurate site plan covering the entire project with north arrow, scale, project beginning and end point(s), individual points of construction, maintenance, etc. Length of trail to be constructed: 3,233 linear foot with a 349 linear foot boardwalk Width of trail: The hard surface trail is 10' wide, boardwalk is 6 to 10' wide based on location. The purpose of this grant request is to seek financial assistance with construction of an estimated 3233 linear foot of accessible multi -use trail including 349 linear foot of boardwalk. This phase of the trail development will be an extension of the 2189 linear foot trail that was funded in 2002. When complete, the trail will form several loops in and around North Shore Park at Lake Fayetteville. Lake Fayetteville, a 640 acre park, owned and managed by the City of Fayetteville, offers multiple recreational opportunities for the enjoyment by citizens of Fayetteville, Springdale, and all of Northwest Arkansas. North Shore Park, a 50 acre park, consists of 28 acres of open space with a 25 space gravel parking lot, a pavilion, play equipment, and picnic tables. North Shore Park can be accessed by an existing hiking trail that circles the lake. The existing trail corridor around Lake Fayetteville is approximately 5.5 miles in length. The proposed accessible multi -use trail at North Shore Park will provide an opportunity for citizens of all abilities to enjoy the natural environment at Lake Fayetteville. This trail will be designed to be used by citizens desiring a consistent trail surface including baby strollers, bikes, rollerblades and wheelchairs. Currently, there are no accessible multi -use trails at Lake Fayetteville. The Fayetteville Parks and Recreation Division has provided numerous public input opportunities conceming trail development at Lake Fayetteville. Most of the public input confirmed that there is a desire to maintain a soft surface tread on most of the trails that surround the lake. One area currently identified as a potential hard surface trail area has been the North Shore Park. The Fayetteville Parks and Recreation Division will promote using an environmentally friendly surface material such as, a tree -resin based gravel cementing product designed to withstand high use. This product can display the natural color of the chosen aggregate material. Recreational Trails Program 2003 Funds • • 2. What is the primary purpose of this trail project? (check one) Restoration of sites damaged by trail use. X New trail construction. Improvements, upgrading, or segment relocation to enhance use of existing trails. Trail -side or trail -head facility construction including but not limited to benches, vista clearing, bridges, parking, information boards, etc. Circle each of the trail uses to be provided by this project and provide a brief explanation of how each will be accommodated. ovemight/long distance hiking aquatic day hiking) equestrian ( jogging/fitness 4 -wheel drive 4 -wheel all vehicle terrain vehicle carrier free interpretive motorcycle other Bicycling: The design of this trail will accommodate all expenence levels of users. Cyclists using the multi -use trail system will enjoy an environment free from vehicular traffic in a natural setting. The proposed multi -use trail at North Shore Park will provide an excellent location for young children to leam and practice bike riding. Day hiking: The proposed multi -use trail at North Shore Park will be part of the 5.5 mile trail corridor that surrounds Lake Fayetteville. Jogging/fitness: This trail will provide a much needed area for activities that arc popular with local residents of various age groups. Many residents are interested in pleasure walking, jogging, running, etc. in a pleasant, scenic environment free from traffic and other safety concerns. Interpretive: Interpretive signage at the boardwalk and along the trail corridor at North Shore Park will provide an educational experience where patrons can learn about the Lake Fayetteville watershed environment and the associated woody and herbaceous vegetation and wildlife habitat. This park is one of the most environmentally diverse sites with botanical and wildlife study areas complimenting the outdoor recreation facilities that are offered. Barrier free• The proposed multi -use trail will serve as a barrier -free accessible loop trail. All aspects of this project will meet current ADA requirements. Recreational Trails Program 2003 Funds • • 4. How does this project accomplish a recommendation in the current Statewide Comprehensive Outdoor Recreation Plan (available from the Arkansas Department of Parks and Tourism, 501-682-1301 State the recommendation and provide a brief explanation. Extending the new multi -use accessible trail at North Shore Park supports the recommendation and emphasis being placed on the development of urban trails and greenways by local parks and recreation departments. Through repeated public input sessions, the citizens of Fayetteville have made trails and greenways a priority within our community. Through the Fayetteville Parks and Recreation Master Planning process, much input was received from citizens desiring more opportunities to experience urban trails and greenways. In an effort to accomplish this task, the Fayetteville City Council approved expenditure of funds to hire a full-time professional dedicated to this priority. 5. How will the project be designed and constructed to ensure the safety of its users and to avoid the danger or injury to users due to possible conflicts between different uses? The North Shore Park Trail will provide a safe, secure environment for participation in a variety of trail activities free from the dangers of vehicular traffic. Through design considerations, trail surface, grade, width, and curve radii, a variety of types of trail users can be accommodated. Specific user groups will provide bike patrols, including the Ozark Mountain Bike Patrol and the City of Fayetteville Bike Police. It is believed that the proposed North Shore Park Trail will help promote and increase usage on the overall Lake Fayetteville Trail System. Increased participation will help deter vandalism and undesirable park activity. Recreational Trails Program 2003 Funds • • 6. Describe how maintenance will be accomplished after project completion. Include who will perform maintenance, maintenance schedule and checklist, and inspection schedule. The City of Fayetteville Parks and Recreation Division will maintain the North Shore Park Trail. The Park Landscape Architect, who is responsible for trail development within the City of Fayetteville, will be responsible for performing routine inspections of the trail and submitting work/purchase orders for repairs and maintenance. Area volunteer groups will assist the department with routine inspections and provide additional manpower, over and above the Parks maintenance division's support. The volunteer program is designed to provide the users with a feeling of park ownership which can contribute to a better understanding of the uniqueness of the site and reduced potential of trail damage in the future. To date, the Ozark Off Road Cyclist Association, the Botanical Garden Society of the Ozarks, the Friends of Lake Fayetteville, the Boy Scouts of America, and the Ozark Mountain Bike Patrol have provided numerous hours of volunteer labor and other project support efforts. In addition, David Justice, a member of Ozark Off -Road Cyclist and Ozark Mountain Bike Patrol was named Arkansas Recreation and Park Association "Individual of the Year" for the year 2001. His commitment to the Lake Fayetteville Trail System has been outstanding and is an excellent example of citizen involvement in trail maintenance. 7. Explain the planning process that led to this proposal, i.e. public involvement, establishment of need and demand, review process, etc. The Fayetteville Parks and Recreation Division monitors, evaluates, and manages the trail system. Gaining the support of the general public, user groups, and on- site organizations has been crucial to implementing planning efforts for stabilization, restoration, and new trail construction. Tremendous efforts by parks department professionals have created an environment of open communication and dialogue regarding the needs and wants of users. User conflicts, safety concerns and future needs have been addressed to the satisfaction of members of the general public, the City of Fayetteville, and the Parks Division. From over two years of meetings, these discussions, recommendations, suggestions, problems, and complaints have been carefully logged and documented. Concentrated, long-term planning efforts are the basis of this funding request. Recreational Trails Program 2003 Funds • • 8. What accommodations will be made to provide access to this trail for individuals with disabilities? This trial will meet the challenge by providing increased trail opportunities for those users with limited mobility and other disabilities. Physically -challenged individuals will have accessibility to a variety of experiences and natural settings. Specific individuals and user groups alike have identified accesibility as an important component of the Lake Fayetteville trail system. The Fayetteville Parks and Recreation Master Plan recommends an increased focus toward developing increased recreational opportunities and providing improved accessibility to park amenities. The North Shore Park Trail will provide an outstanding outdoor recreational experience for all citizens desiring an improved accessible trail experience. A future goal for this area is the addition of a sensory garden. This garden might include raised planting beds that would incorporate plant material that could register a response from a user's sense of smell, touch, sight, and even hearing. 9. What is the source of the required local 20% match (budget item, donated materials, donated services, or donated cash)? If donated funds, materials, or services will be used as all or part of the local 20% match, written commitments by the donors(s) must be provided. Please provide copies of this documentation. By City Council resolution, the Fayetteville Parks and Recreation Division has committed 20% of the grant match should funding be secured. The matching funds are currently available to be used for this project. In-house labor, matenals, and equipment will be provided by the department as necessary to make sure each funding dollar is fully utilized in a cost-effective manner. Recreational Trails Program 2003 Funds • • 10. Will this project be accomplished by a contractor or by in-house (force -account) labor? The North Shore Park Trail work will be accomplished by an Arkansas State licensed contractor. 11. List any previous Recreational Trail Program funds you have received and the projects' status. • During the 1997 grant application season, the City of Fayetteville applied for, and received a 50-50 matching grant through the Arkansas Recreation Trails Fund Program for the Lake Fayetteville Trail System. Of the $100,000 requested, 520,000 was awarded for upgrading the existing system. On January 9, 2003, the City of Fayetteville received a Notice to Proceed to utilize this funding for three trail kiosks, various trail corridor signage, and an interpretive brochure/trail map. • During the 2002 grant season, the City of Fayetteville applied for a 80-20 matching grant through the Arkansas Recreation Trails Fund Program for a one mile, multi -use hard surface loop trail. Of the 5100,000 requested, 520,000 was awarded for a portion of the trail. Currently, the City is submitting, for approval, a 2189 linear foot portion of that trail with a beginning construction date of fall 2003. All applications must be received at the Arkansas State Highway and Transportation Department headquarters building in Little Rock no later than 4:00 p.m., Friday, May 2, 2003. No facsimile (fax) or electronic (e-mail, diskette, etc.) applications will be accepted. Send twelve (12) copies of this application with all necessary attachments to: Steve Weston Arkansas State Highway and Transportation Department 10324 Interstate 30 Little Rock, Arkansas 72209 Recreational Trails Program 2003 Funds Arkansas Recreational Trails Program Application Budget Sheet Project Namc Lake Fayetteville Trail System Sponsor City of Fayetteville 1 Clearing and Grubbing Please estimate the costs of all clearing and grubbing associated with this project . Length (in feet) 3,233 Width (in feet) 14 Material S 0 Labor S 7,436 2 Base Please estimate the cost of purchasing and installing sub -base aggregate for this project. Approximate number of cubic yards: 598 Material S 1,310 Labor S 2,619 3 Paving Please estimate the cost of purchasing and installing trail paving material. Length (in feet) 3,233 Width (in feet) IQ Asphalt, approximate number of cubic yards - Concrete, approximate number of cubic yards: Other (indicate materia!), approximate number of cubic yards. 299 Chat and Natural Binder Material Material S 21,349 Labor S 20,126 4 Boardwalk Construction Please estimate the cost of purchasing and installing materials for boardwalks. Length (in feet)7� 4 Width (in feet) Length (in feet) 175 Width (in feet): Material S 27,940 Labor S 27,940 Recreational Trails Program 2003 Funds Budget Sheet - Page 1 of 3 • • Arkansas Recreational Trails Program Application Budget Sheet 5 Trait Support Facilities Please estimate the number and cost of purchasing and installing trail support facilities such as signs, bulletin boards, benches, parking spaces, etc.. A _Informational Signage $ 2 000 B N/A S C N/A S D N/A $ E N/A $ Material $1,800.00 Labor S 200.00 6 Bridges Please estimate the number and cost of purchasing materials and installing bridges Number of bridges: _0_ Length(s) of bridges: N/A Width(s) of bridges: N/A Distance between water and surface of bridges: N/A Material $ N/A Labor $ N/A 7 Utilities Please describe and estimate the costs for installation of any utilities necessary for this project, i.e. water lines, electrical lines, etc. A N/A S B $ C D Recreational Trails Program 2003 Funds Budget Sheet - Page 2 of 3 S $ Material $ N/A Labor S N/A