HomeMy WebLinkAbout149-03 RESOLUTION•
RESOLUTION NO. 149-03
A RESOLUTION AUTHORIZING THE FAYETTEVILLE
MUNICIPAL AIRPORT STAFF TO APPLY FOR AND ACCEPT A
GRANT IN THE AMOUNT OF SEVENTEEN THOUSAND NINE
HUNDRED SIXTY-SIX DOLLARS (517,966.00) FROM THE
ARKANSAS DEPARTMENT OF AERONAUTICS FOR THE
CONSTRUCTION OF AN AVIATION FUEL SELF -SERVE
FACILITY; AND APPROVING A BUDGET ADJUSTMENT FOR
SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Municipal Airport staff to apply for and accept
a grant in the amount of Seventeen Thousand Nine Hundred Sixty -Six Dollars
(517,966.00) from the Arkansas Department of Aeronautics for the construction
of an aviation fuel self -serve facility.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment recognizing the above grant revenue.
PASSED and APPROVED this 701 day of October, 2003.
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ATTEST:
By: 49ItAtit4,14644Cd.
SONDRA SMITH City Clerk
APPROVED:
By
• •
ARKANSAS DEPARTMENT OF AERONAUTICS
APPLICATION FOR STATE AIRPORT AID
The City/County of Fayetteville , herein called "Sponsor",
hereby makes application to the Arkansas Department of Aeronautics for
State funds pursuant to Act 733 of 1977, for the purpose of aiding in
financing a project for the development of a municipal airport located in
the City of Fayetteville , Arkansas, Washington County.
Date of Request: September 15, 2003
Name of Airport: Fayetteville Municipal Airport / Drake Field (FYV)
Name and address of City/County Commission sponsoring request:
City of Fayetteville
113 West Mountain St. Ray M. Boudreaux, Director
Fayetteville, AR 72701 4500 S School Ave, Suite F
Phone/Fax Number: 479-718-7642 bene/Fax Number: 479-718-7646
Name and address of Engineering Firm (If Applicable):
Not Applicable Contact Person:
Person to contact about project:
Phone/Fax Number:
Describe the work to be accomplished: Construction of a 100LL Self -serve
facility to include; 1,000 gal, 2 hour fire protection rated storage tank,
pump dispenser, hose reel, and credit card reader.
State and Local Project Costs: Federal AIP Projects:
Please indicate: x 50-50% Match
75-258 Match
90-10% Match
Total
Local
Local
State
Cost of Project
Share/Funds
Share/In-Kind
Share
$35,933.00
14,418.00
3,548.00
17,966.00
Total Cost of Project
Federal Share (90%)
Local Share (5%)
State Share (58)
$
S
S
S
• •
State Airport Aid Application
Page Two
Provide the information listed below as it applies to your project:
FUNDS:
Source of Funds:
State Funding: Arkansas State Department of Aeronautics
Local Funding: Fayetteville Municipal Funds, Airport Div
Source of In -Kind Services Airport Staff
Estimate starting date of project: October 2003
Estimate completion date of project: December 2003
Project will be for: New Airport Existing Airport IDC
Is land to be leased or purchased? NO
Description of land and cost per acre:
Provide the Federal AIP Grant Number (AIP Projects Only)
State Representatives for your area:
State Senator Sue Madison
State Representative Bill Pritchard - District 8
• •
.State Airport Aid Application
Page Three
The Sponsor agrees to furnish the Arkansas Department of Aeronautics a copy
of the legal instrument affecting use of the property for an airport. In
application for a new landing site or expansion of existing facility, the
FAA Form 7480.1, Notice of Landing Area Proposal, must be approved by FAA
before review for grant can be made by the state.
No land purchased with State Grant Funds may be sold or disposed of without
State Commission approval. All requests for sale or disposal of property
will be considered on an individual case basis.
No airport accepting State Grant funding may issue an Exclusive Rights
Lease.
All applications for navigational aids (such as NDB or ILS) must have FAA
site approval before a state grant can be approved.
All Grant applications involving Federal Airport Improvement Program (AIP)
funding must be accompanied by the approved FAA application.
If this project is approved by the Arkansas Department of Aeronautics, and
is accepted by the sponsor, it is agreed that all developments and
construction shall meet standard FAA construction practices as outlined in
the specifications of this agreement. Runways, Taxiways, Parking Ramps,
etc., shall have a base and a thickness that will accommodate the weight of
aircraft expected to operate at this airport.
All grant applicants (City and/or County) are totally responsible for
compliance with all Federal, State, County and City Laws, Statutes,
Ordinances, Rules, Regulations, and Executive Orders concerning contracts
and purchases for which this grant is approved and issued All grant
applicants must submit with their applications a completed Contract and
Grant Disclosure and Certification Form. (Form F -1 -Pages 1&2).
It is understood and agreed that should the sponsor fail to start this
project within three (3) months of the Arkansas Department of Aeronautics'
date of acceptance, that this grant is null and void.
It is also agreed that this project, except FAA funded projects, shall be
completed within one year from the date of acceptance of this grant by the
Arkansas Department of Aeronautics. Applications for extension will be
entertained if circumstances beyond the sponsor's control occur.
Funds will be disbursed according to Department procedures and final
inspection of completed project. (See Instruction Page).
IN WITNESS WHEREOF, the sponsor has caused this Application for State
Airport Aid to be duly executed in its name, this 17th day of September ,
20 03 .
f Fayetteville
Na e/bf Spons6r
AuthorizeSignature
Ray M. Bou eaux, o erector
itle
•
CITY OF FAYETTEVILLE
FAYETTEVILLE MUNICIPAL AIRPORT
100LL SELF -SERVE FACILITY
CALCULATION OF GRANT REQUEST
ARKANSAS DEPARTMENT OF AERONAUTICS
PROJECT ITEM
Cost of Tank, Fittings and Accessories, Installed
Cost of Credit Card reader system
Cost of Setup / Initialization of Fuel Management
System
Taxes and Fees
Estimate of Foundation / Rough -in Electrical, Pipe
Bollards and Emerg Switch post. (In -house).
Total Project Cost
Cost to Airport
Airport In-kind labor/materials
•
COST
17,651.71
11,145.00
1,500.00
2,088.12
3,548.00
35,932.83
(14,418.00)
(3,548.00)
State Grant Request 17,966.83
• City of Fayetteville, Arkansas
Budget Adjustment Form
•
Budget Year
2003
Department: General Government
Division: Aviation & Economic Development
Program: Airport Capital
Date Requested
8/19/2003
Adjustment Number
Project or Item Requested:
$17,966 in Building Costs account
Project or Item Deleted:
None. To recognize $17,966 in Arkansas Department of
Aeronautics Grant revenue on Self -Serve fueler project.
Justification of this Increase:
The funds are needed to construct a Aviation gasoline
self -serve facility on the East -side T -hangar ramp.
Justification of this Decrease:
The project is eligible for Arkansas Department of
Aeronautics grant funding. Total project cost is estimated
to be $35,933.
Increase Expense (Decrease Revenue)
Account Name Account Number Amount Project Number
Building costs 5550 3960 5804 00 17,966 03014 1
Decrease Expense (Increase Revenue)
Account Name Account Number Amount Project Number
State grants
5550 0955 6805 00 17,966 03014
Approval Signatures
Requcs • By / Date
Date
/�
• ent ! nee or �Drate g
Q 9-3
Adhiiifisttative S y ces Dire or Date
/'%/
4(a,
Mayor / Da e
Budget Office Use Only
Type: A E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Date Initial
Date
Date
Date Initial
•
•
NAME OF FILE: Resolution No. 149-03 wlGrant Application &
budget adjustment
CROSS REFERENCE:
Item #
Date
Document
1
09/24/03
Staff Review
Form w/attachments:
draft resolution
memo to Mayor/City Council
copy of AS400 printout
2
10/13/03
memo to Ray Boudreaux
NOTES:
X AGENDA REQUEST
CONTRACT REVIEW
X GRANT REVIEW
STAFF EVIEW FORM - FINANCIAL OBLIGATI"
100LL Self Serve
Dept Aero Grant
For the Fayetteville City Council Meeting of: October7,2003
/0/7/03
/99-03
FROM:
Ray M. Boudreaux
Name
Aviation & Economic Development General Govemment
Division Department
ACTION REQUIRED: A Resolution authorizing the Fayetteville Municipal Airport staff to apply for and accept a
grant in the amount of $17,966.00 from the Arkansas Dept. of Aeronautics, a 50/50% match grant for
construction of a 100 Low Lead (100LL) Aviation Fuel self -serve facility. Approval of a budget Adjustment.
Signature of the Mayor required.
COST TO CITY:
$17,966.00 Revenue S �141q$'j. East Side Fuel Station
Cost of this request
5550.0955.6805.00
Account Number
Category/Project Budget Program Category / Project Name
$ &14,I`F3
Funds Used to Date
Airport Capital Expense
Program / Project Category Name
03014.1 $ I (0-1,$}9 Airport
Project Number
Remaining Balance Fund Name
BUDGET REVIEW: X Budgeted Item X Budget Adjustment Attached
'fr 1'3
Budget Man e Date
CO���N/N/TI//R//1ACT/GRANT/LEASE REVIEW:
Acc/ ob r
ing Manager
4
City Att rney
Date
Date
Internal Aud or
Date
Purchasing Manager Date
STAFF COMMENDATION:
ead Date
Dep rtment Director Date
Financ 6 Internal Services Dir. Date
ISA411% dc -1-11
Chief dmrnistr ve Off' r Date
Mayor
to
Received in Mayor's Office
Date
Cross Reference*
Previous Ord/Rest:
Orig. Contract Date:
Orig. Contract Number:
New Item: X Yes No
•Staff Review Form - Page 2 •
Description Aviation Fuel Self -Serve Facility
Meeting Date October 7, 2003
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Reference Comments:
• •
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE
MUNICIPAL AIRPORT STAFF TO APPLY FOR AND ACCEPT A
GRANT IN THE AMOUNT OF SEVENTEEN THOUSAND NINE
HUNDRED SIXTY-SIX DOLLARS ($17,966.00) FROM THE
ARKANSAS DEPARTMENT OF AERONAUTICS FOR THE
CONSTRUCTION OF AN AVIATION FUEL SELF -SERVE
FACILITY; AND APPROVING A BUDGETADJUSTMENT FOR
SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Municipal Airport staff to apply for and accept
a grant in the amount of Seventeen Thousand Nine Hundred Sixty -Six Dollars
($17,966.00) from the Arkansas Department of Aeronautics for the constructioji
of an aviation fuel self -serve facility.
Section 1. That the City Council of the City o�.l;ayett�v lle, A kansas
hereby approves a budget adjustment recognizing thecal e grant'revenu
PASSED and APPROVED this 7th day of Ottober, 2003;
PPROVE
ATT
:000•10By:
SONDRA SMITH, City Clerk
By :\ :/°
DAN COODY, Mayor
FAYETTEV*LLE
THE CITY OF FAYETTEVILLE. ARKANSAS
OAN COODY. MAYOR
MEMORANDUM
TO: Dan Goody, Mayor
Members of the City Council
THRU: Staff Review Committee
FROM: Ray M. Boudreaux, Director, Aviation and Economic Development
DATE: September 17, 2003
SUBJECT: Approve a contract with Cruzen Equipment Company for construction, the
Department of Aeronautics Grant Application, and the budget adjustment for a
Self Service Fuel Dispensing System and Credit Card Reader for the East
Hangar Area at Fayetteville Municipal Airport, Drake Field
Background: The Airport Board at their July meeting decided to install a self service fueling
system on the East side of the airport including a credit card system which would
allow anyone to purchase AVGAS (100LL) and to pump it much like the self
service systems at gas stations all over the City. Staff prepared bid documents
and put the project out for bid. Three bids were received.
Cruzen Equipment Company is the selected contractor. If approved by the
contract review committee and the City Council, and signed by the Mayor, the
contract will be awarded to Cruzen. Only $20,000 was budgeted for this project
so application to the State of Arkansas for a 50/50 grant is the next step in
acquiring the self serve system. The purpose of the action is to approve the
contract for award, approve application and acceptance of a State Department of
Aeronautics grant, and to approve the budget adjustment which provides for the
receipt of State grant funds.
Budget Considerations: Project is budgeted in the 2003 Airport Capital program and with
receipt of the State Grant is within the budgeted amount.
Requested Action: Approve the Contract with Cruzen Equipment Company, approve
application and acceptance of a State Department of Aeronautics Grant and approve the
budget adjustment.
Attachments: Staff Review Form
State of Arkansas Department of Aeronautics Grant Application
Contract with Cruzen Equipment Company
Budget Adjustment
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
New World Systems 5.1 *Li*
9/16/03 Project Inquiry
PT0610S1
- Project/Sub Project Analysis PT0160S1-
Project .
: 03014
East Side Fuel Station
Fiscal Year : 2003
Manager . . : 2087 Boudreaux Status . . . A Active
Original Expense Budget
Original Revenue Budget•
•• 20,000.00
.00
Current Budget 20,000.00
Posted Expenses/Revenues . •
.00
Posted Encumbrances . . . .•
200.00
Balance •
Unposted Expenses/Revenues •
Unposted Encumbrances . . •
Balance •
- F3=Exit F12=Cancel
. 00
. 00
19,800.00 99.00 %
19,800.00 99.00 %
•
FAYETTEVI LLE
THE CITY Or FAYETIEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Ray Boudreaux
Aviation & Economic Development
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: October 13, 2003
Re: Res. No. 149-03
Attached please find an executed copy of the above referenced resolution passed by the City
Council, October 7, 2003 to apply and accept a grant from the Arkansas Department of
Aeronautics to construct an aviation fuel self serve facility Also attached is a copy of the budget
adjustment.
The original resolution with attachments will be recorded in the city clerk's office and microfilmed.
If anything else is needed please let the city clerk's office know.
/cbp
cc Nancy Smith, Internal Auditor
Barbara Fell, Budget & Research