Loading...
HomeMy WebLinkAbout138-03 RESOLUTION• • RESOLUTION NO. 138-03 A RESOLUTION AWARDING BID #03-43 AND APPROVING A CONTRACT WITH TIME STRIPING, INC. IN THE AMOUNT OF SEVENTY-EIGHT THOUSAND SEVENTY-THREE DOLLARS ($78,073.00) FOR PARKING LOT IMPROVEMENTS IN DOWNTOWN FAYETTEVILLE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #03-43 and approves a contract with Time Striping, Inc. in the amount of Seventy -Eight Thousand Seventy -Three Dollars ($78,073.00) for parking lot improvements in downtown Fayetteville. A copy of the contract, marked Exhibit "A" is attached hereto, and made a part hereof. PASSED and APPROVED this 16th day of September, 2003. By: SON RA SMITH, City Clerk APPROVED: By DAN COODY, Mayo CITY OF FAYETTEVILLE CONTRACT FOR SERVICES This Contract is entered into on this /4 14 day of Set -ice? bet- , 2003, between the City of Fayetteville, a municipal corporation, and Time Striping, Inc. In consideration of the mutual covenants contained herein, and other good and valuable consideration, the City of Fayetteville and Time Striping, Inc. agree as follows: (1) The documents which comprise this contract between City of Fayetteville and Time Striping, Inc. consist of this contract and the following documents, which are incorporated herein by reference as if set forth in their entirety word for word: (1) Bid form identified as INVITATION TO BID issued August 7, 2003 for improvements to the downtown parking lots (#03-43) and (2) Time Striping, Inc.'s proposal and all supporting documents and correspondence submitted by Time Striping, Inc. in response to the INVITATION TO BID issued August 7, 2003. (2) (3) (4) (5) (6) Time Striping, Inc. agrees and understands that it shall make available all records for review by the City of Fayetteville and its auditors as reasonably requested. Time Striping, Inc. agrees and understands that it shall submit, upon request, to the City of Fayetteville, any and all documents demonstrating compliance with applicable federal, state, and local rules and regulations. The City of Fayetteville's failure to request supporting documentation, however, shall not excuse any failure on the Time Striping, Inc.'s part to have used the standard of care in its profession to comply with the applicable federal, state, and local rules and regulations. Time Striping, Inc. agrees and understands that all contracts for services, and other procurement for materials, services, or construction shall be carried out in compliance with applicable federal, state, and local rules and regulations. Time Striping, Inc. shall hold harmless, and indemnify the City of Fayetteville from any and all claims, actions, suits, charges and judgments whatsoever that arise out of negligent performance or nonperformance of the services or subject matter called for in this contract, provided that nothing herein shall be construed to alter, limit or otherwise compromise that immunity afforded the City of Fayetteville under the Constitution and Statutes of the State of Arkansas. Time Striping, Inc. agrees and understands that any changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. Nothing in this agreement shall be construed to give any rights or benefits to any party other than Time Striping, Inc. and the City of Fayetteville. Time Striping, Inc. agrees and understands that City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, Time Striping, Inc. will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of • • Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. (7) This agreement shall be interpreted according to and enforced under the laws of the State of Arkansas. (8) The parties agree and understand that this contract is exclusive of any and all previous contracts which may exist, and that it in no way alters, amends or abridges any rights, obligations or duties of the parties contained in such contracts. (9) It is agreed that the failure of any party to invoke any of the available remedies under this agreement or under law or equity in the event of one or more breaches or defaults by any party under the agreement shall not be construed as a waiver of such provisions and conditions and shall not prevent the parties from invoking such remedies in the event of any subsequent breach or default. (10) Each paragraph of this agreement is severable from all other paragraphs. In the event any court of competent jurisdiction determines that any paragraph or subparagraph is invalid or unenforceable for any reason, all remaining paragraphs and subparagraphs shall remain in full force and effect. (11) This contract constitutes the entire understanding of the parties and no modification or variation of the terms of this contract shall be valid unless made in writing and signed by the duly authorized agents of the City of Fayetteville and Time Striping, Inc. (12) Each of the undersigned warrants that he or she has the full right, power and authority to execute this contract on behalf of the party indicated for the purposes herein contained. IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above. CITY OF 4'YETTE LLE ATTEST: By: SONDRA SMITH, City Clerk By DA COODY ayor TIME ST By 2 G, INC. CIajtort oAn5o4 • NAME OF FILE: Resolution No. 138-03 w/contract CROSS REFERENCE: Item # Date Document • 1 08/28/03 Staff Review Form w/attachments draft resolution memo to Mayor map proposed contract copy of invitation to bid Time Striping Inc. letter copy of EMC Insurance copy of bid bond copy of certificate Arkansas Statutory Performance & Payment Bond (2) Emclnsurance Companies Certificate of Authority Individual Attorney in Fact No. 550116 (2) Certificate of Liability Insurance (3) 2 09/19/03 memo to Sharon Crosson NOTES: STAFF REVIEW FORM - FINANCIAL OBLIGATIO. X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: September 16, 2003 4//6/&3 /85.-03 FROM: Sharon Crosson Name Parking Management Operations Division Department Bid award (Bid no. #03-43 Parking Lot Restoration) and contract approval to Time Striping, Inc to perform parking lot improvements to downtown parking lots in the amount of $78,073.00. COST TO CITY: $78,073.00 $ 106,000.00 Parking Management Cost of this request Category/Project Budget Program Category / Project Name 2130-9130-5819-00 $ 16,352.20 Parking Lot Improvements Account Number Funds Used to Date Program / Project Category Name 02042 $ 89,647.80 Off -Street Parking Project Number Remaining Balance Fund Name BUDGET REVIEW,; X Budgeted Item Budget Adjustment Attached udget Manager $-18 °3 Date CONTRACT/GRANT/LEASE REVIEW: ! 4,44L 2/2 nting Manager J Date In er2"- Accoal Al tor Date auto City Attorfiey Date Purchasing Manager Date STAFFNDATION- S'Scflf-2S-03 Received in Mayor's Office Division Head Date Department Director Date C Fi ance s Intern- /✓I / ,/. Iw� ini trative Officer Services Dir. Chief Mayor azt B -M9-03 Date Date FAL Date Cross Reference: Previous Ord/Res*: Orig. Contract Date: Orig. Contract Number: New Item: ?/c2 //03 Date 74/ii Yes No Staff Review Form - Page 2 Description Bid #03-43 Parking Lot Restoration Project Meeting Date 09/16/03 Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal�Auditor �,,,,� (�'�l C'tivdYYu Vtr.i nut Si 8 ' - c taL racf - Grants Coordinator • A RESOLUTION NO. A RESOLUTION AWARDING BID #03-43 AND APPROVING A CONTRACT WITH TIME STRIPING, INC. IN THE AMOUNT OF SEVENTY-EIGHT THOUSAND SEVENTY-THREE DOLLARS ($78,073.00) FOR PARKING LOT IMPROVEMENTS IN DOWNTOWN FAYETTEVILLE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #0343 and approves a contract with Time Striping, Inc. in,t amount of Seventy -Eight Thousand Seventy -Three Dollars ($78,073e00, of parking lot improvements in downtown Fayetteville. A copy of `co r tract, marked Exhibit "A" is attached hereto, and made a part here r PASSED and APPROVED this 16th day of Setember, 2001 PROVED: FAYETTEVIeLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE N TO: Mayor Dan Coody TRU: Gary Dumas, Director of Operations FROM: Sharon Crosson. Parking and Telecommunications Manager DATE: August 25, 2003 SUBJECT: Contract Award — Bid No. 03-43; Restoration of Downtown Parking Lots BACKGROUND The City has 9 public parking lots in the downtown/Dickson Street area scheduled for restoration work including crack seal, seal coating, restriping, and bumper replacement. CURRENT SITUATION There are fourteen (14) city -owned parking lots in the downtown/Dickson Street area. In July, 2003, we did an asphalt overlay on Lot 3 located on East Street just east of the Town Center. In August, we restriped 5 parking Tots (Lot 3, the lot at the Cable Administration building, a portion of the police lot, and 2 lots at the Yvonne Richardson Center). The other 9 parking lots are in need of restoration work (see attached diagram). Bid no. 03-43 is to perform crack seal, seal coating, restriping, and bumper replacement for these 9 lots. The result of this work will extend the life of the existing asphalt and delay pavement repairs and overlay work. It also beautifies the appearance of the asphalt providing a neat, clean, and very attractive parking arca. All existing concrete bumpers will be removed and replaced with attractive rubber bumpers that are manufactured from 100% recycled tires. The bumper replacement is a vital part of this project; once the parking lot surfaces are restored to a black, new -like appearance, the appearance of the badly deteriorated concrete bumpers would only undermine the renewed appearance of the lots. The rubber bumpers are clean, will not warp, crack, chip, or rot; they are resistant to ultraviolet light, moisture, oil and extreme temperature variations. The appearance of the rubber bumpers will blend with the parking lot surface, but also provides reflective striping to support a safer parking area. the contractor estimates that at least 50% of the project will be completed this fall; the remainder of the project will be completed in Spring 2004 as soon as weather requirements permit. Due to the timing of the start of this project, this schedule is acceptable by city staff. RECOMMENDATION Staff recommends awarding the contract to Time Striping, Inc. in the amount of $78,073.00. Time Striping was the only contractor to submit a bid for this project. • • • LLJ Q w LAFAYE 5n u1) 1301. I- 7 0 0 u) i— -( 1-t,- 1) f.] •� J > (Y 0 1 1 (1:h. 0 D1TSON-S'- REET- 1—1 0 3 tY 0 3 O 7. _J (3 Li l 1— (n W w w w 00 1 U (n ASC:. ISI a BALD, 7 ) Square 0 7 0 SPRING MEADOW CC.NTER OUN TAIN zOCK • I 41- I COLLEGE I1_I > Q 7 0 • • CITY OF FAYETTEVILLE CONTRACT FOR SERVICES EXHIBIT 1 Ar, This Contract is entered into on this day of , 2003, between the City of Fayetteville, a municipal corporation, and Time Striping, Inc. In consideration of the mutual covenants contained herein, and other good and valuable consideration, the City of Fayetteville and Time Striping, Inc. agree as follows: (1) The documents which comprise this contract between City of Fayetteville and Time Striping, Inc. consist of this contract and the following documents, which are incorporated herein by reference as if set forth in their entirety word for word: (1) Bid form identified as INVITATION TO BID issued August 7, 2003 for improvements to the downtown parking lots (#03 43) and (2) Time Striping, Inc.'s proposal and all supporting documents and correspondence submitted by Time Striping, Inc. in response to the INVITATION TO BID issued August 7, 2003. (2) (3) (4) (5) (6) Time Striping, Inc. agrees and understands that it shall make available all records for review by the City of Fayetteville and its auditors as reasonably requested. Time Striping, Inc. agrees and understands that it shall submit, upon request, to the City of Fayetteville, any and all documents demonstrating compliance with applicable federal, state, and local rules and regulations. The City of Fayetteville's failure to request supporting documentation, however, shall not excuse any failure on the Time Striping, Inc.'s part to have used the standard of care in its profession to comply with the applicable federal, state, and local rules and regulations. Time Striping, Inc. agrees and understands that all contracts for services, and other procurement for materials, services, or construction shall be carried out in compliance with applicable federal, state, and local rules and regulations. Time Striping, Inc. shall hold harmless, and indemnify the City of Fayetteville from any and all claims, actions, suits, charges and judgments whatsoever that arise out of negligent performance or nonperformance of the services or subject matter called for in this contract, provided that nothing herein shall be construed to alter, limit or otherwise compromise that immunity afforded the City of Fayetteville under the Constitution and Statutes of the State of Arkansas. Time Striping, Inc. agrees and understands that any changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. Nothing in this agreement shall be construed to give any rights or benefits to any party other than Time Striping, Inc. and the City of Fayetteville. Time Striping, Inc. agrees and understands that City of Fayetteville contracts and documents prepared while performing city contractual work arc subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, Time Striping, Inc. will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of (7) • • Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. This agreement shall be interpreted according to and enforced under the laws of the State of Arkansas. (8) The parties agree and understand that this contract is exclusive of any and all previous contracts which may exist, and that it in no way alters, amends or abridges any rights, obligations or duties of the parties contained in such contracts. (9) It is agreed that the failure of any party to invoke any of the available remedies under this agreement or under law or equity in the event of one or more breaches or defaults by any party under the agreement shall not be construed as a waiver of such provisions and conditions and shall not prevent the parties from invoking such remedies in the event of any subsequent breach or default. (10) Each paragraph of this agreement is severable from all other paragraphs. In the event any court of competent jurisdiction determines that any paragraph or subparagraph is invalid or unenforceable for any reason, all remaining paragraphs and subparagraphs shall remain in full force and effect. (11) This contract constitutes the entire understanding of the parties and no modification or variation of the terms of this contract shall be valid unless made in writing and signed by the duly authorized agents of the City of Fayetteville and Time Striping, Inc. (12) Each of the undersigned warrants that he or she has the full right, power and authority to execute this contract on behalf of the party indicated for the purposes herein contained. IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above. CITY OF FAYETTEVILLE By: DAN COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk TIME STRIPING, INC. By: 2 CITY OF FAYETTEVILLE PARKING MANAGEMENT DIVISION INVITATION TO BID BID #03-43 RESTORATION OF DOWNTOWN PARKING LOTS The City of Fayetteville is accepting bids for performing specific restoration work to downtown public parking lots (as specified per attached details). Questions or clarifications should be submitted to Sharon Crosson, Parking Manager, City Administration Building, 113 W. Mountain St., Fayetteville, AR 72701, phone number 479-575-8277. The entire Project must be completed by November 15, 2003. The City reserves the right to award all, none, or a portion of this bid by line item. Proposals must conform to the following specifications and include appropriate evidence for each. • Bidder shall have a State of Arkansas Contractors License with number notated on the bid form. • Bidder shall have workers' compensation as required by Arkansas State statutes. • Bidder shall have general liability insurance as required at a minimum of 5500.000.00. • A bid bond of 5% of the bid proposal or a cashier's check for 5% must be submitted with the bid document. • A 100% performance/payment bond will be required of the successful bidder upon job award. Bids must be submitted in a sealed envelope labeled "Parking Lot Restoration Bid #03-43 on or before August 21st, 2003 at 11:00 a.m. to the following address: City of Fayetteville Peggy Vice, Purchasing Manager 113 West Mountain Street F yetteville, AR 72701 Bids will be opened on August-2'4st, 2003 at 11:00 a.m. in Room 306 at the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas 72701. Name of Business: I T rt S4 t' P, 1)Jc. Street/P.O. Box: .5-q"301 Ark - okG (Load 7g7.5-6, 7 City:t1n o �f P n _ State: PT 2 Zip Code: g7.5 6p Authorized Signature: — iL Title: rp rens en -4 - Email Address: T me 4 l_) i --t-:m6 c -k i P; pq , CC;y\ Phone Number (t{79) 197+ 04/5g Fax Number: (Y79) q74& O1/99r State of Arkansas Contractor's License No.# 00 17,4 go y0 y Scope of Work The Project will include crack sealing, seal coating, re -striping. bumper removal, and bumper replacement for 9 asphalt parking lots located in the downtown Fayetteville area. AH parking lots in the Project are asphalt but may have some adjacent concrete surfaces that will be included in the seal coating. The Contractor shall fumish all labor, materials, and cleanup to complete the Project. The Contractor shall fumish a proposed time frame for all work to be performed, and provide a completion date for the entire Project. A plat of each lot site may be provided by the City at the Contractor's request. Each parking lot is to be priced separately, as the bid may be awarded in part by selecting only certain lots to be restored; bumper replacement costs shall also be itemized per lot, where applicable. Traffic and Parking Control It shall be the Contractor's responsibility to clear parking from the streets and/or parking lots when such parking will interfere with the work. Prior to work that requires the street(s) and/or parking lot(s) to be closed to parking and/or traffic, a 48-hour written notice must be sent to the Parking Manager. The street(s)/lot(s) shall be posted for "NO PARKING", and the placement of these signs shall take place at least 24 hours prior to the commencement of work. "NO PARKING" signs shall remain in place until the street/lot is opened to traffic and all clean up operations completed. The "NO PARKING" signs shall be in effect for as minimal number of days as possible. Any work done by the Contractor without traffic control will not be paid for under the terms of this Contract. The Contractor will not be paid for traffic control costs incurred during Contractor caused delays. At or near the end of each work day. a representative of the Contractor and the Parking Manager of the City of Fayetteville will meet to discuss the progress of the work and the • • placement of traffic control devices including "NO PARKING" signs. Any necessary adjustments shall be made. The Contractor shall also review at this time the proposed means of handling parking and traffic control for upcoming work. It is the responsibility of the Contractor to minimize any inconvenience to the public as a result of this work. At the above referenced meeting, the quantity of traffic control devices used that day shall be agreed upon by the Contractor and the City Parking Manager. The Contractor shall maintain access at all times to all businesses within the project. Any changes in the traffic control, including additional signs barricades, and/or flaggers needed in the field shall be immediately implemented as directed by the City Parking Manager. Inspection of Work The Contractor shall keep the City informed of any future construction operations to facilitate scheduling of required inspection. The Contractor shall notify the City a minimum of 24 hours in advance of starting any construction operation that will require inspection. Failure of the Contractor to provide such notice will relieve the City from any responsibility for additional costs or delays caused by such failure. Inspection of the work or materials shall not relieve the Contractor of any of his obligations to fulfill his contract as prescribed. Work and materials not meeting specifications shall be corrected and unsuitable work or materials may be rejected, notwithstanding that such work or materials have been previously inspected by the City or that payment therefore has been included in the progress estimate Maintenance during Construction The curbs and gutters directly adjacent to and through the restoration area shall be cleaned of debris by the Contractor at the earliest opportunity, but in no case shall the area be left unclean after the completion of each parking lot. All material swept or blown onto sidewalks and streets, all trash, all discarded seal material or other refuse shall be collected on a daily basis, removed from the site, and disposed of to a site approved by the City. It shall be the Contractor's responsibility to provide the necessary manpower and equipment to satisfactorily clean the roadway and sidewalk areas. The Contractor shall maintain the streets/lots during the construction process as prescribed above. If a street/lot requires additional sweeping by City forces, the City shall deduct from compensation due the Contractor sufficient funds to cover the City's cost to provide said service. The Contractor is solely responsible for finding and using suitable stockpile locations. No portion of the right of way may be used for storage of materials or equipment. Written authorization to use private property to store equipment and materials shall be obtained from the property owner and submitted prior to mobilization and use. • Surface Preparation Immediately prior to application of the sealant, the Contractor shall be responsible for ensuring that the surface is cleaned of all loose material, oil. silt spots. vegetation, and other objectionable material. The Contractor must remove all weeds from pavement surfaces and from the interface of the concrete curb and asphalt prior to the application of any sealant. No sealant shall be applied: • When there is any danger the finished product will freeze before it cures completely. • When the pavement or air temperature is 50- F or below and falling. • When weather is rainy, foggy, extremely humid, or when rain is in the forecast within 24 hours. • While puddles of water remain on the surface to be coated. Contractor must provide a detailed method of surface preparation as a part of the bid. Contractor is responsible for repairing or replacing any surfaces damaged by weather. Descnption of Materials Contractor must use a premium grade asphalt pavement sealer designed for heavy use areas such as commercial parking lots. Sealant(s) must meet or exceed the requirements of Federal Specification RP -355, and the following Coal Tar Pitch Emulsion specifications: • Coal Tar Pitch Emulsion must meet or exceed ASTM D5727-00 Standard Specification for Emulsified Refined Coal Tar (Mineral Colloid Type). U.S. Air Force and FM requirements. The Coal Tar Pitch Emulsion shall also be in compliance with ASTM Specifications D3320-90. • The material shall be prepared from straight run high temperature coke -oven tar meeting the requirements of ASTM D490-92. • The material shall be homogeneous and show no separation or coagulation of components that can not be re -dispersed with moderate stirring. • The material shall be applied to the asphalt surface at a spreading rate of 0.18 — 0.20 gallon of concentrated sealant per square yard in a two (2) coat application system. Sealant color must be dark slate black. The sealant, when cured, shall have a homogeneous appearance, fill all cracks, adhere firmly to the adjacent surface, and have skid resistant texture. Contractor shall provide detailed specifications of all sealant materials to be used on the Project. Contractor shall provide specifications of striping paint to be used on the Project; sealcoat must dry for at least 24 hours before striping. Bumper Specifications All bumpers shall be: • Manufactured from recycled tires. • Resistant to ultraviolet light, moisture, oil, and extreme temperature variations. • Provide yellow polyurethane glass -beaded paint for maximum reflectivity. • Six (6) feet in length. • Easily installed with spikes. Equipment Specifications • The following equipment shall be used for completion of the Project. • Seal coat truck shall have a minimum capacity of 1,500 gallons • Crack jet/hot air lance shall be capable of producing heat up to 2000°F • Crack kettle shall heat the crack seal material to 400°F and maintain that temperature with an oil jacketed kettle to prevent buming out the key ingredients in the crack sealer. Bid Items/Pricing Below is a list of the asphalt parking lots in order of which lot the restoration work is to be completed first. Each lot number is shown on the attached map to indicate its approximate location. Each lot is noted with the projected work that is to be completed on each lot. Although, it is the responsibility of the Contractor to determine the actual and level of work that is necessary to successfully complete the project for each lot. Such revisions to this list must be indicated in the Contractor's bid. Lot 1 111 Spaces Crack Seal Seal Coat Restriping 111 Bumpers/Removal 111 Bumpers/Purchase & Install Total for Lot 1 $ 7oo o $ 1,5.7/3 o0 $ %S000 $4,Joo.o0 $ 1i, goo co $ /CI .573.Oo • Lot 7 • 166 Spaces Crack Seal Seal Coat ..Restriping 152 Bumpers/Removal 152 Bumpers/Purchase & Install Total for Lot 7 Lot 12 27 Spaces Crack Seal Seal Coat Restriping 27 Bumpers/Removal 27 Bumpers/Purchase & Install Total for Lot 12 Lot 5 53 Spaces Crack Seal Seal Coat Restriping 29 Bumpers/Removal 29 Bumpers/Purchase & Install Total for Lot 5 Lot 13 36 Spaces Crack Seal Seal Coat Restriping 36 Bumpers/Removal 36 Bumpers/Purchase & Install Lot 55 / Cod. rtb Total for Lot 13 121 Spaces Crack Seal Seal Coat Restriping 145-Bumpers/Removal A6 Bumpers/Purchase & Install Total for Lot 55 • $ 17000 00 $14,791-1. on $ •. 00 • 00 $13,q@I.oa $ QO. oo $ 00 00 $I,�SO.00 $I,SG:c.o0 $ 5, 7-215.0o $ JSD.00 $ 87s1' . 00 $ • . Or $ ' •.00 $ 0 d x8,773 $ CC c0 $ 7i4.Co $/0000 $ I, 9 c c $;), SE -7c co 00 $ 7,S3S 00 $ !Co coo $ cf. /83.00 $3.50 co $ 4i'C.O0 $ 1/L/CQO.co $ I I, 9(0_3.00 Lot 56 • 65 Spaces Crack Seal Seal Coat Restriping 0 Bumpers Total for Lot 56 Lot 60 58 Spaces Crack Seal Seal Coat Restriping 11 Bumpers/Removal 11 Bumpers/Purchase & Install Total for Lot 60 Lot 50 298 Spaces Crack Seal Seal Coat Restriping ✓ 16 Bumpers/Removal 16 Bumpers/Purchase & Install Total for Lot 50 • $ 3I&2.00 $ 0 •0O $ 7 bock 0 c> $ OD $ 770 00 $ 1, /SS_ ao $ On, /Kfi.Dc $ 300.o0 $ &, 7g.a73 $ 25610 • 0 O $ 1,7,90 . 00 $ 11,3/07.00 TOTAL PROJECT COST: $ 7g,07.3.00 073.00 vaw saren.44, 77ME STRIPING, INC. P. O. Box 1236 • Van Buren, Arkansas 72957 Phone (479) 474-0452 • (479) 474-0498 www.timeseripine.com Fnday, August 22, 2003 City Of Fayetteville Attention: Sharon Crosson Ms. Crosson, With respect to our quotation for the City Of Fayetteville Downtown Parking Lot Restoration project, BID # 03-43, we offer the following statement. Due to bid release date being late in the summer and the job completion date as near as November 15th 2003 Time Striping Inc. can not guarantee full completion of the contract by the contract specified date of November 15th 2003. We feel with current scheduling commitments, rain days, and cooler weather in the fall that we can complete approximately 50-65 percent of the contract before the specified contract completion date. The remainder of the contract would be completed in the Spring of 2004 as soon as weather requirements permit On Arkansas state highway projects it is the policy of the Arkansas Highway and Transportation Department to stop contract time in the Winter and allow contractors to complete remaining contract work the following spring. With due respect we request from the City of Fayetteville the same action for this project. Thank you for your time and consideration. If you have any questions or comments please feel free to contact Kevin Tucker at 479-806-3411. Sincerely, Clayton Johnson • C Insurance Companies f� I It Hai P.O. Box 712 • Oes Moines, IA 50303-0712 1 V �' - - ` CERTIFICATE OF AUTHORITY INDIVIDUAL ATTORNEY-IN-FACT KNOW ALL MEN BY THESE PRESENTS, that 1. Employers Mutual Casualty Company, an Iowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation 2. EMCASCO Insurance Company, an Iowa Corporation 6. EMC Property & Casualty Company, an Iowa Corporation 3. Union Insurance Company of Providence, an Iowa Corporation 7. The Hamilton Mutual Insurance Company. an Ohio Corporation 0. Illinois EMCASCO Insurance Company, an Iowa Corporation hereinafter referred to severally as 'Company- and collectively as 'Companies', each does, by nese presents. make. cdestitute and appoint, PAMELA K. HAYS, KNIGHT CASHION, BENSON A. CASHION, MATTHEW KNIGHT CASHION, JR.. JUDY SCHOGGEN, WILLIAM H. GRIFFIN, CYNTHIA L. WADLEY, INDIVIDUALLY, LITTLE ROCK, ARKANSAS is true ar.d llaawful attorney -in -mot .:•• -n full power and authonty conferred to sign, seal, and execute its 'awful boric_..:rzerakings. and other obligatory instruments of a IN AN AMOUNT NOT EXCEEDING TEN MILLION DOLLARS ($10,000,000.00) and to bind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authedzed officers of each such Company. and all of the ads of said attorney pursuant tore authority nereby given are hereby ratified and confirmed April 1, 2005 The authority hereby granted shall excire unless sooner revoked. AUTHORITY FOR POWER OF ATTORNEY This Poweraf-Attorney is made and executed pursuant to and by the authonty of the following resolution of the Beards of Directors of eachof the Companies at a regularly scneduled meeting of each ;ampany duly called and held in 1999: RESOLVED: The President and Chief Executive Officer. any Vice President. the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power and authority to (1) appoint attome's-in-fact and authorize them to execute on behalf of each Company and arach the seal of the Company thereto, bonds and undertakings. recognizances. contracts of indemnity and other writings obligatory in the nature thereof. and (2) to remove any such aromey-in-fact at any time and revoke the power and authority given to him cr her. Attomeys-in-fact shall have power and authority, scbject to the terns act, limitations of the power-of-attomey issued to !hem, to execute and deliver on beha'f of the Company, and to attach the seal of the Company thereto. bonds arc uncer:akings, reccgr.izances. contracts of indemnity and other writings obligatory in the rature thereof, and any such instrument executed by any such acomey-in-fact shall ce fully and in all respects binding upon the Company. Certification as to the validity of any power-of-attomey authorized herein made by an officer cf Employers Mutual Casuaity Company shall be fully and in all respects-. binding upon this Company. The facsimile or mechanically reproduced signature of such officer. whether made heretofore or hereafter, wherever appearing upon a certified copy of any poweraf-anomey of the Company. shall be valid and binding upon the Company with the same force and affect as though manually affixed. IN W9MIESS WHEREOF, the Coricar %� have caused these Nes to be signed for each by their officers as sham, and the Corporate seals to be hereto affixed this Januday of ^ Seals c• ➢'S�o..a..0 444. t SEAL .•.. e -44.• C.•� .00 SEAL • 1863 ' a :n+ :c SEAL r� .„ s'c"•, 4.• •I 0•�•'.r& o •'- 1953 `. .. co : os 1, SEAL a•., o -omrs A`,•T'• RUTA KRUMINS Commission Number 176255 My Comm. Exp. Sept. N.2001 Bruce G. Kelley, Cftamnan of Companies 2.3. 4. 5 & 6; resident of Company 1; Vice Chairman and CEO of Company 7 Jeffrey S. Sirtlle Assistant Secretary On this 7th day cf January AD 2002 before crier a Notary Public in and for the State of Iowa. personally appeared Bruce G. Kelley and Jeffrey S. Birdsley, who, being ay me duly sworn, cid say that they are, and are known to me to be the Chairman. President. Vice Chairman and CEO, and/or Assistant Secretary. respectively. of each of The Companies above; that the seals affixed to this instrument are the seals of said corporations; that said instrument was signed and sealed on behalf of each of the Companies by authonty of their respective Boards of Directors; and that the said Bruce G. Kelley and Jeffrey S. Birdsley, as such officers, acknowledge the execution of said instrument to be the voluntary act and deed of each of the Companies. My Commission Expires September 30, 2003. Notary Public in and for the State of Iowa CERTIFICATE I, David L. Hixenbaugh Vice President of the Companies. do hereby certify that the foregoing resolution cf the Boards of Directors by each of the Companies. o r ^— a January 7, 2002 P�rll a4 I�ysAtt, Rni�fli "a�RYb�i @e�"s�{PAn. Casttar-Matthew-Knight£astiturc r-Judy-Schoggen-Wittiarlrhl-Griffin, an behalf of Cynthia L. Wadley are true and correct and are still in full force and effect. In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Compar.y This 21s.iz ay cf Ahs h c Vice -President . _2.003 °am 7832 0412i "For verification of the authentic' of the Power of Attorne ou ma call 515 280-2689?