HomeMy WebLinkAbout138-03 RESOLUTION• •
RESOLUTION NO. 138-03
A RESOLUTION AWARDING BID #03-43 AND APPROVING A
CONTRACT WITH TIME STRIPING, INC. IN THE AMOUNT OF
SEVENTY-EIGHT THOUSAND SEVENTY-THREE DOLLARS
($78,073.00) FOR PARKING LOT IMPROVEMENTS IN
DOWNTOWN FAYETTEVILLE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards Bid #03-43 and approves a contract with Time Striping, Inc. in the
amount of Seventy -Eight Thousand Seventy -Three Dollars ($78,073.00) for
parking lot improvements in downtown Fayetteville. A copy of the contract,
marked Exhibit "A" is attached hereto, and made a part hereof.
PASSED and APPROVED this 16th day of September, 2003.
By:
SON RA SMITH, City Clerk
APPROVED:
By
DAN COODY, Mayo
CITY OF FAYETTEVILLE
CONTRACT FOR SERVICES
This Contract is entered into on this /4 14 day of Set -ice? bet- , 2003, between
the City of Fayetteville, a municipal corporation, and Time Striping, Inc.
In consideration of the mutual covenants contained herein, and other good and valuable
consideration, the City of Fayetteville and Time Striping, Inc. agree as follows:
(1) The documents which comprise this contract between City of Fayetteville and Time
Striping, Inc. consist of this contract and the following documents, which are
incorporated herein by reference as if set forth in their entirety word for word: (1) Bid
form identified as INVITATION TO BID issued August 7, 2003 for improvements to the
downtown parking lots (#03-43) and (2) Time Striping, Inc.'s proposal and all supporting
documents and correspondence submitted by Time Striping, Inc. in response to the
INVITATION TO BID issued August 7, 2003.
(2)
(3)
(4)
(5)
(6)
Time Striping, Inc. agrees and understands that it shall make available all records
for review by the City of Fayetteville and its auditors as reasonably requested. Time
Striping, Inc. agrees and understands that it shall submit, upon request, to the City of
Fayetteville, any and all documents demonstrating compliance with applicable federal,
state, and local rules and regulations. The City of Fayetteville's failure to request
supporting documentation, however, shall not excuse any failure on the Time Striping,
Inc.'s part to have used the standard of care in its profession to comply with the
applicable federal, state, and local rules and regulations.
Time Striping, Inc. agrees and understands that all contracts for services, and
other procurement for materials, services, or construction shall be carried out in
compliance with applicable federal, state, and local rules and regulations.
Time Striping, Inc. shall hold harmless, and indemnify the City of Fayetteville
from any and all claims, actions, suits, charges and judgments whatsoever that arise out
of negligent performance or nonperformance of the services or subject matter called for
in this contract, provided that nothing herein shall be construed to alter, limit or otherwise
compromise that immunity afforded the City of Fayetteville under the Constitution and
Statutes of the State of Arkansas.
Time Striping, Inc. agrees and understands that any changes, modifications, or
amendments in scope, price or fees to this contract shall not be allowed without a prior
formal contract amendment approved by the Mayor and the City Council in advance of
the change in scope, cost or fees. Nothing in this agreement shall be construed to give any
rights or benefits to any party other than Time Striping, Inc. and the City of Fayetteville.
Time Striping, Inc. agrees and understands that City of Fayetteville contracts and
documents prepared while performing city contractual work are subject to the Arkansas
Freedom of Information Act. If a Freedom of Information Act request is presented to the
City of Fayetteville, Time Striping, Inc. will do everything possible to provide the
documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
• •
Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying
costs pursuant to the FOIA may be assessed for this compliance.
(7) This agreement shall be interpreted according to and enforced under the laws of the State
of Arkansas.
(8) The parties agree and understand that this contract is exclusive of any and all previous
contracts which may exist, and that it in no way alters, amends or abridges any rights,
obligations or duties of the parties contained in such contracts.
(9)
It is agreed that the failure of any party to invoke any of the available remedies under this
agreement or under law or equity in the event of one or more breaches or defaults by any
party under the agreement shall not be construed as a waiver of such provisions and
conditions and shall not prevent the parties from invoking such remedies in the event of
any subsequent breach or default.
(10) Each paragraph of this agreement is severable from all other paragraphs. In the event any
court of competent jurisdiction determines that any paragraph or subparagraph is invalid
or unenforceable for any reason, all remaining paragraphs and subparagraphs shall
remain in full force and effect.
(11) This contract constitutes the entire understanding of the parties and no modification or
variation of the terms of this contract shall be valid unless made in writing and signed by
the duly authorized agents of the City of Fayetteville and Time Striping, Inc.
(12) Each of the undersigned warrants that he or she has the full right, power and authority to
execute this contract on behalf of the party indicated for the purposes herein contained.
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
CITY OF 4'YETTE LLE
ATTEST:
By:
SONDRA SMITH, City Clerk
By
DA
COODY
ayor
TIME ST
By
2
G, INC.
CIajtort oAn5o4
•
NAME OF FILE: Resolution No. 138-03 w/contract
CROSS REFERENCE:
Item #
Date
Document
•
1
08/28/03
Staff Review Form w/attachments
draft resolution
memo to Mayor
map
proposed contract
copy of invitation to bid
Time Striping Inc. letter
copy of EMC Insurance
copy of
bid bond
copy of certificate
Arkansas Statutory Performance & Payment Bond (2)
Emclnsurance Companies Certificate of Authority Individual
Attorney in Fact No. 550116 (2)
Certificate of Liability Insurance (3)
2
09/19/03
memo to Sharon Crosson
NOTES:
STAFF REVIEW FORM - FINANCIAL OBLIGATIO.
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: September 16, 2003
4//6/&3
/85.-03
FROM:
Sharon Crosson
Name
Parking Management Operations
Division Department
Bid award (Bid no. #03-43 Parking Lot Restoration) and contract approval to Time
Striping, Inc to perform parking lot improvements to downtown parking lots in the amount
of $78,073.00.
COST TO CITY:
$78,073.00 $ 106,000.00 Parking Management
Cost of this request
Category/Project Budget Program Category / Project Name
2130-9130-5819-00 $ 16,352.20 Parking Lot Improvements
Account Number
Funds Used to Date Program / Project Category Name
02042 $ 89,647.80 Off -Street Parking
Project Number
Remaining Balance Fund Name
BUDGET REVIEW,;
X Budgeted Item Budget Adjustment Attached
udget Manager
$-18 °3
Date
CONTRACT/GRANT/LEASE REVIEW:
! 4,44L
2/2
nting Manager J Date In er2"-
Accoal Al tor Date
auto
City Attorfiey Date Purchasing Manager Date
STAFFNDATION-
S'Scflf-2S-03 Received in Mayor's Office
Division Head Date
Department Director Date
C
Fi
ance s Intern-
/✓I / ,/. Iw�
ini trative Officer
Services Dir.
Chief
Mayor
azt
B -M9-03
Date
Date
FAL
Date
Cross Reference:
Previous Ord/Res*:
Orig. Contract Date:
Orig. Contract Number:
New Item:
?/c2 //03
Date 74/ii
Yes No
Staff Review Form - Page 2
Description Bid #03-43 Parking Lot Restoration Project Meeting Date 09/16/03
Comments: Reference Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal�Auditor
�,,,,� (�'�l
C'tivdYYu Vtr.i nut Si 8 ' - c taL racf -
Grants Coordinator
• A
RESOLUTION NO.
A RESOLUTION AWARDING BID #03-43 AND APPROVING A
CONTRACT WITH TIME STRIPING, INC. IN THE AMOUNT OF
SEVENTY-EIGHT THOUSAND SEVENTY-THREE DOLLARS
($78,073.00) FOR PARKING LOT IMPROVEMENTS IN
DOWNTOWN FAYETTEVILLE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby awards Bid #0343 and approves a contract with Time Striping, Inc. in,t
amount of Seventy -Eight Thousand Seventy -Three Dollars ($78,073e00, of
parking lot improvements in downtown Fayetteville. A copy of `co r tract,
marked Exhibit "A" is attached hereto, and made a part here
r
PASSED and APPROVED this 16th day of Setember, 2001
PROVED:
FAYETTEVIeLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
N
TO: Mayor Dan Coody
TRU: Gary Dumas, Director of Operations
FROM: Sharon Crosson. Parking and Telecommunications Manager
DATE: August 25, 2003
SUBJECT: Contract Award — Bid No. 03-43; Restoration of Downtown Parking Lots
BACKGROUND
The City has 9 public parking lots in the downtown/Dickson Street area scheduled for
restoration work including crack seal, seal coating, restriping, and bumper replacement.
CURRENT SITUATION
There are fourteen (14) city -owned parking lots in the downtown/Dickson Street area. In
July, 2003, we did an asphalt overlay on Lot 3 located on East Street just east of the
Town Center. In August, we restriped 5 parking Tots (Lot 3, the lot at the Cable
Administration building, a portion of the police lot, and 2 lots at the Yvonne Richardson
Center). The other 9 parking lots are in need of restoration work (see attached diagram).
Bid no. 03-43 is to perform crack seal, seal coating, restriping, and bumper replacement
for these 9 lots. The result of this work will extend the life of the existing asphalt and
delay pavement repairs and overlay work. It also beautifies the appearance of the asphalt
providing a neat, clean, and very attractive parking arca. All existing concrete bumpers
will be removed and replaced with attractive rubber bumpers that are manufactured from
100% recycled tires. The bumper replacement is a vital part of this project; once the
parking lot surfaces are restored to a black, new -like appearance, the appearance of the
badly deteriorated concrete bumpers would only undermine the renewed appearance of
the lots. The rubber bumpers are clean, will not warp, crack, chip, or rot; they are
resistant to ultraviolet light, moisture, oil and extreme temperature variations. The
appearance of the rubber bumpers will blend with the parking lot surface, but also
provides reflective striping to support a safer parking area. the contractor estimates that
at least 50% of the project will be completed this fall; the remainder of the project will be
completed in Spring 2004 as soon as weather requirements permit. Due to the timing of
the start of this project, this schedule is acceptable by city staff.
RECOMMENDATION
Staff recommends awarding the contract to Time Striping, Inc. in the amount of
$78,073.00. Time Striping was the only contractor to submit a bid for this project.
•
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• •
CITY OF FAYETTEVILLE
CONTRACT FOR SERVICES
EXHIBIT
1 Ar,
This Contract is entered into on this day of , 2003, between
the City of Fayetteville, a municipal corporation, and Time Striping, Inc.
In consideration of the mutual covenants contained herein, and other good and valuable
consideration, the City of Fayetteville and Time Striping, Inc. agree as follows:
(1) The documents which comprise this contract between City of Fayetteville and Time
Striping, Inc. consist of this contract and the following documents, which are
incorporated herein by reference as if set forth in their entirety word for word: (1) Bid
form identified as INVITATION TO BID issued August 7, 2003 for improvements to the
downtown parking lots (#03 43) and (2) Time Striping, Inc.'s proposal and all supporting
documents and correspondence submitted by Time Striping, Inc. in response to the
INVITATION TO BID issued August 7, 2003.
(2)
(3)
(4)
(5)
(6)
Time Striping, Inc. agrees and understands that it shall make available all records
for review by the City of Fayetteville and its auditors as reasonably requested. Time
Striping, Inc. agrees and understands that it shall submit, upon request, to the City of
Fayetteville, any and all documents demonstrating compliance with applicable federal,
state, and local rules and regulations. The City of Fayetteville's failure to request
supporting documentation, however, shall not excuse any failure on the Time Striping,
Inc.'s part to have used the standard of care in its profession to comply with the
applicable federal, state, and local rules and regulations.
Time Striping, Inc. agrees and understands that all contracts for services, and
other procurement for materials, services, or construction shall be carried out in
compliance with applicable federal, state, and local rules and regulations.
Time Striping, Inc. shall hold harmless, and indemnify the City of Fayetteville
from any and all claims, actions, suits, charges and judgments whatsoever that arise out
of negligent performance or nonperformance of the services or subject matter called for
in this contract, provided that nothing herein shall be construed to alter, limit or otherwise
compromise that immunity afforded the City of Fayetteville under the Constitution and
Statutes of the State of Arkansas.
Time Striping, Inc. agrees and understands that any changes, modifications, or
amendments in scope, price or fees to this contract shall not be allowed without a prior
formal contract amendment approved by the Mayor and the City Council in advance of
the change in scope, cost or fees. Nothing in this agreement shall be construed to give any
rights or benefits to any party other than Time Striping, Inc. and the City of Fayetteville.
Time Striping, Inc. agrees and understands that City of Fayetteville contracts and
documents prepared while performing city contractual work arc subject to the Arkansas
Freedom of Information Act. If a Freedom of Information Act request is presented to the
City of Fayetteville, Time Striping, Inc. will do everything possible to provide the
documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
(7)
• •
Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying
costs pursuant to the FOIA may be assessed for this compliance.
This agreement shall be interpreted according to and enforced under the laws of the State
of Arkansas.
(8) The parties agree and understand that this contract is exclusive of any and all previous
contracts which may exist, and that it in no way alters, amends or abridges any rights,
obligations or duties of the parties contained in such contracts.
(9)
It is agreed that the failure of any party to invoke any of the available remedies under this
agreement or under law or equity in the event of one or more breaches or defaults by any
party under the agreement shall not be construed as a waiver of such provisions and
conditions and shall not prevent the parties from invoking such remedies in the event of
any subsequent breach or default.
(10) Each paragraph of this agreement is severable from all other paragraphs. In the event any
court of competent jurisdiction determines that any paragraph or subparagraph is invalid
or unenforceable for any reason, all remaining paragraphs and subparagraphs shall
remain in full force and effect.
(11) This contract constitutes the entire understanding of the parties and no modification or
variation of the terms of this contract shall be valid unless made in writing and signed by
the duly authorized agents of the City of Fayetteville and Time Striping, Inc.
(12) Each of the undersigned warrants that he or she has the full right, power and authority to
execute this contract on behalf of the party indicated for the purposes herein contained.
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
CITY OF FAYETTEVILLE
By:
DAN COODY, Mayor
ATTEST:
By:
SONDRA SMITH, City Clerk
TIME STRIPING, INC.
By:
2
CITY OF FAYETTEVILLE
PARKING MANAGEMENT DIVISION
INVITATION TO BID
BID #03-43
RESTORATION OF DOWNTOWN PARKING LOTS
The City of Fayetteville is accepting bids for performing specific restoration work to
downtown public parking lots (as specified per attached details).
Questions or clarifications should be submitted to Sharon Crosson, Parking Manager,
City Administration Building, 113 W. Mountain St., Fayetteville, AR 72701, phone
number 479-575-8277.
The entire Project must be completed by November 15, 2003.
The City reserves the right to award all, none, or a portion of this bid by line item.
Proposals must conform to the following specifications and include appropriate evidence
for each.
• Bidder shall have a State of Arkansas Contractors License with number notated
on the bid form.
• Bidder shall have workers' compensation as required by Arkansas State statutes.
• Bidder shall have general liability insurance as required at a minimum of
5500.000.00.
• A bid bond of 5% of the bid proposal or a cashier's check for 5% must be
submitted with the bid document.
• A 100% performance/payment bond will be required of the successful bidder
upon job award.
Bids must be submitted in a sealed envelope labeled "Parking Lot Restoration
Bid #03-43 on or before August 21st, 2003 at 11:00 a.m. to the following address:
City of Fayetteville
Peggy Vice, Purchasing Manager
113 West Mountain Street
F yetteville, AR 72701
Bids will be opened on August-2'4st, 2003 at 11:00 a.m. in Room 306 at the City
Administration Building, 113 West Mountain Street, Fayetteville, Arkansas 72701.
Name of Business: I T rt S4 t' P, 1)Jc.
Street/P.O. Box: .5-q"301 Ark - okG (Load 7g7.5-6, 7
City:t1n o �f P n _ State: PT 2 Zip Code: g7.5 6p
Authorized Signature: — iL Title: rp rens en -4 -
Email Address: T me 4 l_) i --t-:m6 c -k i P; pq , CC;y\
Phone Number (t{79) 197+ 04/5g Fax Number: (Y79) q74& O1/99r
State of Arkansas Contractor's License No.# 00 17,4 go y0 y
Scope of Work
The Project will include crack sealing, seal coating, re -striping. bumper removal, and
bumper replacement for 9 asphalt parking lots located in the downtown Fayetteville area.
AH parking lots in the Project are asphalt but may have some adjacent concrete surfaces
that will be included in the seal coating.
The Contractor shall fumish all labor, materials, and cleanup to complete the Project.
The Contractor shall fumish a proposed time frame for all work to be performed, and
provide a completion date for the entire Project. A plat of each lot site may be provided
by the City at the Contractor's request.
Each parking lot is to be priced separately, as the bid may be awarded in part by
selecting only certain lots to be restored; bumper replacement costs shall also be
itemized per lot, where applicable.
Traffic and Parking Control
It shall be the Contractor's responsibility to clear parking from the streets and/or parking
lots when such parking will interfere with the work. Prior to work that requires the
street(s) and/or parking lot(s) to be closed to parking and/or traffic, a 48-hour written
notice must be sent to the Parking Manager. The street(s)/lot(s) shall be posted for "NO
PARKING", and the placement of these signs shall take place at least 24 hours prior to
the commencement of work. "NO PARKING" signs shall remain in place until the
street/lot is opened to traffic and all clean up operations completed. The "NO PARKING"
signs shall be in effect for as minimal number of days as possible.
Any work done by the Contractor without traffic control will not be paid for under the
terms of this Contract. The Contractor will not be paid for traffic control costs incurred
during Contractor caused delays.
At or near the end of each work day. a representative of the Contractor and the Parking
Manager of the City of Fayetteville will meet to discuss the progress of the work and the
• •
placement of traffic control devices including "NO PARKING" signs. Any necessary
adjustments shall be made. The Contractor shall also review at this time the proposed
means of handling parking and traffic control for upcoming work. It is the responsibility
of the Contractor to minimize any inconvenience to the public as a result of this work.
At the above referenced meeting, the quantity of traffic control devices used that day
shall be agreed upon by the Contractor and the City Parking Manager.
The Contractor shall maintain access at all times to all businesses within the project.
Any changes in the traffic control, including additional signs barricades, and/or flaggers
needed in the field shall be immediately implemented as directed by the City Parking
Manager.
Inspection of Work
The Contractor shall keep the City informed of any future construction operations to
facilitate scheduling of required inspection. The Contractor shall notify the City a
minimum of 24 hours in advance of starting any construction operation that will require
inspection. Failure of the Contractor to provide such notice will relieve the City from any
responsibility for additional costs or delays caused by such failure.
Inspection of the work or materials shall not relieve the Contractor of any of his
obligations to fulfill his contract as prescribed. Work and materials not meeting
specifications shall be corrected and unsuitable work or materials may be rejected,
notwithstanding that such work or materials have been previously inspected by the City
or that payment therefore has been included in the progress estimate
Maintenance during Construction
The curbs and gutters directly adjacent to and through the restoration area shall be
cleaned of debris by the Contractor at the earliest opportunity, but in no case shall the
area be left unclean after the completion of each parking lot. All material swept or blown
onto sidewalks and streets, all trash, all discarded seal material or other refuse shall be
collected on a daily basis, removed from the site, and disposed of to a site approved by
the City. It shall be the Contractor's responsibility to provide the necessary manpower
and equipment to satisfactorily clean the roadway and sidewalk areas.
The Contractor shall maintain the streets/lots during the construction process as
prescribed above. If a street/lot requires additional sweeping by City forces, the City
shall deduct from compensation due the Contractor sufficient funds to cover the City's
cost to provide said service.
The Contractor is solely responsible for finding and using suitable stockpile locations.
No portion of the right of way may be used for storage of materials or equipment.
Written authorization to use private property to store equipment and materials shall be
obtained from the property owner and submitted prior to mobilization and use. •
Surface Preparation
Immediately prior to application of the sealant, the Contractor shall be responsible for
ensuring that the surface is cleaned of all loose material, oil. silt spots. vegetation, and
other objectionable material.
The Contractor must remove all weeds from pavement surfaces and from the interface
of the concrete curb and asphalt prior to the application of any sealant.
No sealant shall be applied:
• When there is any danger the finished product will freeze before it cures
completely.
• When the pavement or air temperature is 50- F or below and falling.
• When weather is rainy, foggy, extremely humid, or when rain is in the forecast
within 24 hours.
• While puddles of water remain on the surface to be coated.
Contractor must provide a detailed method of surface preparation as a part of the bid.
Contractor is responsible for repairing or replacing any surfaces damaged by weather.
Descnption of Materials
Contractor must use a premium grade asphalt pavement sealer designed for heavy use
areas such as commercial parking lots.
Sealant(s) must meet or exceed the requirements of Federal Specification RP -355, and
the following Coal Tar Pitch Emulsion specifications:
• Coal Tar Pitch Emulsion must meet or exceed ASTM D5727-00 Standard
Specification for Emulsified Refined Coal Tar (Mineral Colloid Type). U.S. Air
Force and FM requirements. The Coal Tar Pitch Emulsion shall also be in
compliance with ASTM Specifications D3320-90.
• The material shall be prepared from straight run high temperature coke -oven tar
meeting the requirements of ASTM D490-92.
• The material shall be homogeneous and show no separation or coagulation of
components that can not be re -dispersed with moderate stirring.
• The material shall be applied to the asphalt surface at a spreading rate of 0.18 —
0.20 gallon of concentrated sealant per square yard in a two (2) coat application
system.
Sealant color must be dark slate black.
The sealant, when cured, shall have a homogeneous appearance, fill all cracks, adhere
firmly to the adjacent surface, and have skid resistant texture.
Contractor shall provide detailed specifications of all sealant materials to be used on the
Project.
Contractor shall provide specifications of striping paint to be used on the Project;
sealcoat must dry for at least 24 hours before striping.
Bumper Specifications
All bumpers shall be:
• Manufactured from recycled tires.
• Resistant to ultraviolet light, moisture, oil, and extreme temperature variations.
• Provide yellow polyurethane glass -beaded paint for maximum reflectivity.
• Six (6) feet in length.
• Easily installed with spikes.
Equipment Specifications
• The following equipment shall be used for completion of the Project.
• Seal coat truck shall have a minimum capacity of 1,500 gallons
• Crack jet/hot air lance shall be capable of producing heat up to 2000°F
• Crack kettle shall heat the crack seal material to 400°F and maintain that
temperature with an oil jacketed kettle to prevent buming out the key ingredients
in the crack sealer.
Bid Items/Pricing
Below is a list of the asphalt parking lots in order of which lot the restoration work
is to be completed first. Each lot number is shown on the attached map to
indicate its approximate location. Each lot is noted with the projected work that is
to be completed on each lot. Although, it is the responsibility of the Contractor to
determine the actual and level of work that is necessary to successfully complete
the project for each lot. Such revisions to this list must be indicated in the
Contractor's bid.
Lot 1
111 Spaces
Crack Seal
Seal Coat
Restriping
111 Bumpers/Removal
111 Bumpers/Purchase & Install
Total for Lot 1
$ 7oo o
$ 1,5.7/3 o0
$ %S000
$4,Joo.o0
$ 1i, goo co
$ /CI .573.Oo
• Lot 7
•
166 Spaces
Crack Seal
Seal Coat
..Restriping
152 Bumpers/Removal
152 Bumpers/Purchase & Install
Total for Lot 7
Lot 12 27 Spaces
Crack Seal
Seal Coat
Restriping
27 Bumpers/Removal
27 Bumpers/Purchase & Install
Total for Lot 12
Lot 5 53 Spaces
Crack Seal
Seal Coat
Restriping
29 Bumpers/Removal
29 Bumpers/Purchase & Install
Total for Lot 5
Lot 13 36 Spaces
Crack Seal
Seal Coat
Restriping
36 Bumpers/Removal
36 Bumpers/Purchase & Install
Lot 55
/ Cod. rtb
Total for Lot 13
121 Spaces
Crack Seal
Seal Coat
Restriping
145-Bumpers/Removal
A6 Bumpers/Purchase & Install
Total for Lot 55
•
$ 17000 00
$14,791-1. on
$ •. 00
•
00
$13,q@I.oa
$ QO. oo
$ 00 00
$I,�SO.00
$I,SG:c.o0
$ 5, 7-215.0o
$ JSD.00
$ 87s1' . 00
$ • . Or
$ ' •.00
$ 0
d
x8,773
$ CC c0
$ 7i4.Co
$/0000
$ I, 9 c c
$;), SE -7c co
00
$ 7,S3S 00
$ !Co coo
$ cf. /83.00
$3.50 co
$ 4i'C.O0
$ 1/L/CQO.co
$ I I, 9(0_3.00
Lot 56
•
65 Spaces
Crack Seal
Seal Coat
Restriping
0 Bumpers
Total for Lot 56
Lot 60 58 Spaces
Crack Seal
Seal Coat
Restriping
11 Bumpers/Removal
11 Bumpers/Purchase & Install
Total for Lot 60
Lot 50 298 Spaces
Crack Seal
Seal Coat
Restriping
✓ 16 Bumpers/Removal
16 Bumpers/Purchase & Install
Total for Lot 50
•
$ 3I&2.00
$ 0 •0O
$ 7 bock 0 c>
$ OD
$ 770 00
$ 1, /SS_ ao
$ On, /Kfi.Dc
$ 300.o0
$ &, 7g.a73
$ 25610 • 0 O
$ 1,7,90 . 00
$ 11,3/07.00
TOTAL PROJECT COST: $ 7g,07.3.00 073.00
vaw saren.44,
77ME STRIPING, INC.
P. O. Box 1236 • Van Buren, Arkansas 72957
Phone (479) 474-0452 • (479) 474-0498
www.timeseripine.com
Fnday, August 22, 2003
City Of Fayetteville
Attention: Sharon Crosson
Ms. Crosson,
With respect to our quotation for the City Of Fayetteville Downtown Parking Lot Restoration
project, BID # 03-43, we offer the following statement.
Due to bid release date being late in the summer and the job completion date as near as
November 15th 2003 Time Striping Inc. can not guarantee full completion of the contract by the
contract specified date of November 15th 2003. We feel with current scheduling commitments,
rain days, and cooler weather in the fall that we can complete approximately 50-65 percent of the
contract before the specified contract completion date. The remainder of the contract would be
completed in the Spring of 2004 as soon as weather requirements permit
On Arkansas state highway projects it is the policy of the Arkansas Highway and Transportation
Department to stop contract time in the Winter and allow contractors to complete remaining
contract work the following spring. With due respect we request from the City of Fayetteville
the same action for this project.
Thank you for your time and consideration. If you have any questions or comments please feel
free to contact Kevin Tucker at 479-806-3411.
Sincerely,
Clayton Johnson
•
C Insurance Companies f� I It Hai
P.O. Box 712 • Oes Moines, IA 50303-0712 1 V �' - - `
CERTIFICATE OF AUTHORITY INDIVIDUAL ATTORNEY-IN-FACT
KNOW ALL MEN BY THESE PRESENTS, that
1. Employers Mutual Casualty Company, an Iowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation
2. EMCASCO Insurance Company, an Iowa Corporation 6. EMC Property & Casualty Company, an Iowa Corporation
3. Union Insurance Company of Providence, an Iowa Corporation 7. The Hamilton Mutual Insurance Company. an Ohio Corporation
0. Illinois EMCASCO Insurance Company, an Iowa Corporation
hereinafter referred to severally as 'Company- and collectively as 'Companies', each does, by nese presents. make. cdestitute and appoint,
PAMELA K. HAYS, KNIGHT CASHION, BENSON A. CASHION, MATTHEW KNIGHT CASHION, JR.. JUDY SCHOGGEN,
WILLIAM H. GRIFFIN, CYNTHIA L. WADLEY, INDIVIDUALLY, LITTLE ROCK, ARKANSAS
is true ar.d llaawful attorney -in -mot .:•• -n full power and authonty conferred to sign, seal, and execute its 'awful boric_..:rzerakings. and other obligatory instruments of a
IN AN AMOUNT NOT EXCEEDING TEN MILLION DOLLARS
($10,000,000.00)
and to bind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authedzed officers of each such Company. and all of
the ads of said attorney pursuant tore authority nereby given are hereby ratified and confirmed
April 1, 2005
The authority hereby granted shall excire unless sooner revoked.
AUTHORITY FOR POWER OF ATTORNEY
This Poweraf-Attorney is made and executed pursuant to and by the authonty of the following resolution of the Beards of Directors of eachof the Companies at a
regularly scneduled meeting of each ;ampany duly called and held in 1999:
RESOLVED: The President and Chief Executive Officer. any Vice President. the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power
and authority to (1) appoint attome's-in-fact and authorize them to execute on behalf of each Company and arach the seal of the Company thereto, bonds and
undertakings. recognizances. contracts of indemnity and other writings obligatory in the nature thereof. and (2) to remove any such aromey-in-fact at any time and revoke
the power and authority given to him cr her. Attomeys-in-fact shall have power and authority, scbject to the terns act, limitations of the power-of-attomey issued to !hem,
to execute and deliver on beha'f of the Company, and to attach the seal of the Company thereto. bonds arc uncer:akings, reccgr.izances. contracts of indemnity and
other writings obligatory in the rature thereof, and any such instrument executed by any such acomey-in-fact shall ce fully and in all respects binding upon the Company.
Certification as to the validity of any power-of-attomey authorized herein made by an officer cf Employers Mutual Casuaity Company shall be fully and in all respects-.
binding upon this Company. The facsimile or mechanically reproduced signature of such officer. whether made heretofore or hereafter, wherever appearing upon a
certified copy of any poweraf-anomey of the Company. shall be valid and binding upon the Company with the same force and affect as though manually affixed.
IN W9MIESS WHEREOF, the Coricar %� have caused these Nes to be signed for each by their officers as sham, and the Corporate seals to be hereto affixed this
Januday of ^
Seals
c• ➢'S�o..a..0 444.
t SEAL
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e -44.• C.•� .00
SEAL
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a•., o
-omrs A`,•T'•
RUTA KRUMINS
Commission Number 176255
My Comm. Exp. Sept. N.2001
Bruce G. Kelley, Cftamnan
of Companies 2.3. 4. 5 & 6; resident
of Company 1; Vice Chairman and
CEO of Company 7
Jeffrey S. Sirtlle
Assistant Secretary
On this 7th day cf January AD 2002 before crier a
Notary Public in and for the State of Iowa. personally appeared Bruce G. Kelley and Jeffrey S.
Birdsley, who, being ay me duly sworn, cid say that they are, and are known to me to be the
Chairman. President. Vice Chairman and CEO, and/or Assistant Secretary. respectively. of
each of The Companies above; that the seals affixed to this instrument are the seals of said
corporations; that said instrument was signed and sealed on behalf of each of the Companies
by authonty of their respective Boards of Directors; and that the said Bruce G. Kelley and
Jeffrey S. Birdsley, as such officers, acknowledge the execution of said instrument to be the
voluntary act and deed of each of the Companies.
My Commission Expires September 30, 2003.
Notary Public in and for the State of Iowa
CERTIFICATE
I, David L. Hixenbaugh Vice President of the Companies. do hereby certify that the foregoing resolution cf the Boards of Directors by each of the
Companies. o r ^— a January 7, 2002
P�rll a4 I�ysAtt, Rni�fli "a�RYb�i @e�"s�{PAn. Casttar-Matthew-Knight£astiturc r-Judy-Schoggen-Wittiarlrhl-Griffin,
an behalf of Cynthia L. Wadley
are true and correct and are still in full force and effect.
In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Compar.y This 21s.iz ay cf Ahs h c
Vice -President
. _2.003
°am 7832 0412i "For verification of the authentic' of the Power of Attorne ou ma call 515 280-2689?
S • ..
BID BOND
KNOW ALL BY THESE PRESENTS. That we, Time Striping, Inc.
and the Employers Mutual Casualty Company
the laws of the State of Iowa ,as Surety, hereinafter called the Surety, are held and firmly bound unto
City of Fayetteville. Arkansas as Obligee, hereinafter called the Obligee,
lathe sm of Five Percent of Amount of Bid
Dollars (S 5% of Bid ), for the payment of which sum well and truly to be made, the said Principal and the said
Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted a bid for Bid k03-43. Restoration of Downtown Parking Lots
Fayetteville, Arkansas
NOW. THEREFORE. if the Obligec shall accept the bid of the Principal and the Principal shall enter into a Contract with the
Obligee in accordance with the terms of such bid• and give such bond or bonds as may be specified in the bidding or Contract
Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and
material furnished in the prosecution thereaC or in the event of the failure of the Principal to enter such Contra and give such bond
or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said
bid and such larger amount for which the Obligoe may in good faith contract with another party to perform the Work covered by slid
bid, then this obligation shall be null and void. otherwise to remain in full fora and effect.
Signed and scaled this 21 ct day of August , 2003
cQ*nJ
? Witness
Witness
Time i in Inc. (S�)
acipai
"�
Title
ACORD,. CERTIFICATE OF LIABILITY INSURANC
DOUCER THIS CERTIFICATE IS I
The Cashion Company, Inc. ONLY AND CONFERS
P.O. Box 550 HOLDS
ALTER
Little Rock, AR 72203
501-376-0716
INSURED INSURER A:
Time Striping, Inc. —
"SURER B.
P.O. Box 1236
INSURER C.
Van Buren AR 72957
INSURER 0
rnvcoAflee
DATE IMM/DONYI
8/18/03
UPON THE CERTIFICATE
NOT AMEND, EXTEND OR
INSURERS AFFORDING COVERAGE
Zurich US
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR I
LTR
TYPE OF INSURANCE
POLICY NUMBER
WMRS POLICY EFFECTIVE POLICY M EXPIRATION
A
GENERAL UASRJTY
CP03994365
7/1 7/03 7/17/04 I EACH OCCURRENCE 1 1000000
X COMMERCIAL GENERAL UABIUIY
FIRE DAMAGE /Am one IV0I $ 300000
CLAIMS MADE I X OCCUR
MED EXP Any one RMeonl $ 10000
X I $1 GOO.
PERSONAL B ADV INJURY 1 1 1000000
GENERAL AGGREGATE I 1 2000000
PD OED.
GEN'L AGGREGATE LIMIT APPLIES PER:
I PRODUCTS . COMPIOP AGG 1 2000000
POLICY X PFO. I X I LOC
A
AUTOMOBILE
LABurTY I
ANY AUTO
BAP3994366
711 7/03
7/17/04 COMBINED SINGLE LIMIT
I IEA ecaaeat
$ 1000000
X
ALL OWNED AUTOS
SCHEDULED AUTOS
I BODILY INJURY
I IPM RFlenl
1
HIRED AUTOS
NONOWNED AUTOS
I
BODILY INJURY
IPM sccgenll
X
$2,500. RI
PROPERTY DAMAGE
IPer e`nonu
I
DEDUCTIBLE
GARAGEIBILJTY
DLALAC
ANY AUTO
EA ADC
OTHERTHAN
I 1
AUTO ONLY: ACC
I 1
B
EXCESS LABILITY
0106812024
7/17/03
711 7104
I EACH OCCURRENCE
1 2000000
AGGREGATE
1 2000000
___ �
I
OCCUR J CLAIMS MADE
DEDUCTIBLE
X RETENTION 1 10000
1
A
WORKERS COMPENSATION AND
WC3994364
I 7/17/03 • 7117/04
X
W'Cy rAru
orHl
I
E.L. EACH ACCIDENT I $ 1000000
EMPLOYERSUAsILrrq
EL. DISEASES EA EMPLOYEE I I :000000
E.I. DISEASE . POLICY LIMIT I I 1000000
OTHER
DESCRIPTION OF OPERATIONS(OCATIONSNEMICLESRXCLUSIOMS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
rFRTICIrATF unI nce I I &twytnai INSNRFD INSURER IrTTFA. CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF FAYETTEVILLE
DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
1 13 WEST MOUNTAIN STREET
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO SO SHALL
FAYETTEVILLE, AR 72701
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, AS AGENTS OR
REPRESENTAT S.
AUTHORIZE MTAT !
ACORD 25-S (7/97) 1- 12 aACORD CORPORATION 1988
Bond No.: 5315006
ARKANSAS STATUTORY PERFORMANCE AND PAYMENT BOND
Given In compliance with Act 351 of 1953, amended.
KNOW ALL BY THESE PRESENTS, That we, Time Striping, Inc.
as Principal, hereinafter called Principal, and Employers Mutual Casualty Company
Iowa Corporation, as Surety, hereinafter called Surety, are held and firmly bound unto
City of Fayetteville, Arkansas
as Obligee, hereinafter called Owner, in the amount of SEVENTY-EIGHT THOUSAND SEVENTY-THREE AND NO/I00THS
Dollars ($78,073.00
for the payment whereof Principal and Surety bind themselves, their heirs, personal representatives, successors and assigns, jointly and
severally, firmly by these presents.
PRINCIPAL HAS, by written agreement dated 09/162
entered into a contract with Owner for Restoration of Downtown Parking Lots
Fayetteville, Arkansas, Bid #03-43
which contract is by reference made a part hereof, and is hereinafter referred to as the Contract
THE CONDITION OF THIS OBLIGATION IS SUCH, That if the Principal shall faithfully perform the Contract on his part and shall
filly indemnify and save harmless the Owner from all cost and damage which he may suffer by reason of failure so to do and shall fully
reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any such default, and, further, that if
the Principal shall pay all persons all indebtedness for labor or materials furnished or performed under said contract failing which such
persons shall have a direct right of action against the Principal and Surety jointly and severally under this obligation, subject to the
Owner's priority, then this obligation shall be null and void; otherwise it shall remain in full force and effect
NO SUIT, ACTION OR PROCEEDING SHALL BE BROUGHT on this bond outside the State of Arkansas. No suit, action or
proceeding shall be brought on this bond except by the Owner after six months from the date final payment is made on the Contract, nor
shall any suit, action or proceeding be brought by the Owner after two years from the date on which the final payment under the Contract
falls due.
ANY ALTERATIONS WHICH MAY BE MADE in the terms of the Contract, or in the work to be done under it, or the giving by the
Owner of any extension of time for the performance of the Contract, or any other forbearance on the part of either the Owner or the
Principal to the other shall not in any way release the Principal and the Surety or Sureties, or either or any of them, their heirs, personal
representatives, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such alteration, extension or
forbearance being hereby waived.
IN NO EVENT SHALL the aggregate liability of the Surety exceed the sum set out herein.
Executed on this 18th day of September , 2003
O
EMC Insurance Crn aiues No. 550116
P.O. Box 712 • Des Moines, IA 50303-0712
CERTIFICATE OF AUTHORITY INDIVIDUAL ATTORNEY -IN -FACT
KNOW ALL MEN BY THESE PRESENTS, that:
1. Employers Mutual Casualty Company, an Iowa Corporation 5. Dakota Fire Insurance Company, a North Dakota Corporation
2. EMCASCO Insurance Company, an Iowa Corporation 6. EMC Property & Casualty Company, an Iowa Corporation
3. Union Insurance Company of Providence, an Iowa Corporation 7. The Hamilton Mutual Insurance Company, an Ohio Corporation
4. Illinois EMCASCO Insurance Company, an Iowa Corporation
hereinafter referred to severally as •Company and collectively as "Companies". each does, by these presents, make, constitute and appoint
PAMELA K. HAYS, KNIGHT CASHION, BENSON A. CASHION, MATTHEW KNIGHT CASHION, JR., JUDY SCHOGGEN,
WILLIAM H. GRIFFIN, CYNTHIA L. WADLEY, INDIVIDUALLY, LITTLE ROCK, ARKANSAS.............................................................................
its t
rue
andd laawfu�l�attorney-in-fact, with full power and authority conferred to sign, seal, and execute its lawful bonds, undertakings, and other obligatory instruments of a
I4TAN AM OMT EXCEEDING TEN MILLION DOLLARS............................................................................................... ($10,000,000.00)
and to bind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of each such Company, and all of
the acts of said attorney pursuant to the authority hereby given are hereby ratified and confirmed.
The authority hereby granted shall expire
April 1, 2005
unless sooner revoked.
AUTHORITY FOR POWER OF ATTORNEY
This Power-ot-Attorney is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at a
regularly scheduled meeting of each company duly called and held in 1999:
RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power
and authority to (1) appoint attorneys -in -fact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds and
undertakings. recognizances, contracts of indemnity and other writings obligatory in the nature thereof, and (2) to remove any such attorney -in -fact at any time and revoke
the power and authority given to him or her. Attorneys -in -fact shall have power and authority, subject to the terms and limitations of the power -of -attorney issued to them.
to execute and deliver on behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and
other writings obligatory in the nature thereof, and any such instrument executed by any such attorney -in -fact shall be fully and in all respects binding upon the Company.
Certification as to the validity of any power -of -attorney authorized herein made by an officer of Employers Mutual Casualty Company shall be fully and in all respects
binding upon this Company. The facsimile or mechanically reproduced signature of such officer, whether made heretofore or hereafter, wherever appearing upon a
certified copy of any power -of -attorney of the Company, shall be valid and binding upon the Company with the same force and affect as though manually affixed.
IN W' ESS WHEREOF, the Cohave caused these pets to be signed for each by their officers as shown, and the Corporate seals to be hereto affixed this
day of 6(.v� ey A
i�
Seals
,••••^^••••, ; •••^•••.. Bruce G. Kelley, C airman J S. Birdsley
,•,,0 INSU r` :`Nc.f re (1 S C
Sco „• #4y., ; p. „OF : , w,,,r.,,,ss'•.: of Companies 2. 3, 4, 5 & 6; resident Assistant Secretary
$:ra.4.7 F : : ��o••o,:;' : o,. : o ; „o..oa, s of Company 1; Vice Chairman and
CEO of Company 7
SEAL ;05 1863 ;�; 1953 ee
l, 'r• a:7'.,.,,..: `•.�'1=:- ':sip•"........ ,:
•`N4Ua�HC �NSUflq,1,r,':, :`N,UIIr C'...
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SEAL jj SEAL a ?j, SEAL o
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'••pnro,0•' ••q,u uu, •p,nn„P,
U U
S RUTH KRUMINS
Ste. Cortunission Number 176255
My Comm. Exp, Sect. 30, 2003
On this 7th day of January AD 2002 before me a
Notary Public in and for the State of Iowa, personally appeared Bruce G. Kelley and Jeffrey S.
Birdsley, who, being by me duly sworn, did say that they are, and are known to me to be the
Chairman, President, Vice Chairman and CEO, and/or Assistant Secretary, respectively, of
each of The Companies above: that the seals affixed to this instrument are the seals of said
corporations; that said instrument was signed and sealed on behalf of each of the Companies
by authority of their respective Boards of Directors; and that the said Bruce G. Kelley and
Jeffrey S. Birdsley, as such officers, acknowledge the execution of said instrument to be the
voluntary act and deed of each of the Companies.
My Commission Expires September 30, 2003.
Notary Public in and for the
CERTIFICATE
I, David L. Hixenbaugh, Vice President of the Companies, do hereby certify that the foregoing resolution of the Boards of Directors by each of the
January 7, 2002
Companies, IPagi 416`fia flJ Cashion, Matthew -Knight -Cashion, Jt; Judy Sehoggen, W H. ' ' ,
on behalf of Cynthia L. Wadley
are true and correct and are still in full force and effect.
In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this 18th day of Septer er , 2003
Vice -President
Bond No.: S315006
ARKANSAS STATUTORY PERFORMANCE AND PAYMENT BOND
Given In compliance with Act 351 of 1953, amended.
KNOW ALL BY THESE PRESENTS, That we, Time Striping, Inc.
as Principal, hereinafter called Principal, and Employers Mutual Casualty Company a
Iowa Corporation, as Surety, hereinafter called Surety, are held and firmly bound unto
City of Fayetteville, Arkansas
as Obligee, hereinafter called Owner, in the amount of SEVENTY-EIGHT THOUSAND SEVENTY-THREE AND NO/I00THS
Dollars ($78,073.00 ),
for the payment whereof Principal and Surety bind themselves, their heirs, personal representatives, successors and assigns, jointly and
severally, firmly by these presents.
PRINCIPAL HAS, by written agreement dated 09/16/2003
entered into a contract with Owner for Restoration of Downtown Parkin? Lots
Fayetteville, Arkansas, Bid 903-43
which contract is by reference made a part hereof, and is hereinafter referred to as the Contract
THE CONDITION OF THIS OBLIGATION IS SUCH, That if the Principal shall faithfully perform the Contract on his part and shall
fully indemnify and save harmless the Owner from all cost and damage which he may suffer by reason of failure so to do and shall fully
reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any such default, and, further, that if
the Principal shall pay all persons all indebtedness for labor or materials furnished or performed under said contras failing which such
persons shall have a direct right of action against the Principal and Surety jointly and severally under this obligation, subject to the
Owner's priority, then this obligation shall be null and void; otherwise it shall remain in full force and effect.
NO SUIT, ACTION OR PROCEEDING SHALL BE BROUGHT on this bond outside the State of Arkansas. No suit, action or
proceeding shall be brought on this bond except by the Owner after six months from the date final payment is made on the Contract, nor
shall any suit, action or proceeding be brought by the Owner after two years from the date on which the final payment under the Contract
falls due.
ANY ALTERATIONS WHICH MAY BE MADE in the terms of the Contract, or in the work to be done under it, or the giving by the
Owner of any extension of time for the performance of the Contract, or any other forbearance on the part of either the Owner or the
Principal to the other shall not in any way release the Principal and the Surety or Sureties, or either or any of them, their heirs, personal
representatives, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such alteration, extension or
forbearance being hereby waived.
IN NO EVENT SHALL the aggregate liability of the Surety exceed the sum set out herein.
Executed on this 18th day of September , 2003
Time tri is nc.
>?
Principal
/EMClnsurance Compam'es No. 550117
P.O. Box 712 • Des Moines, IA 50303-0712
CERTIFICATE OF AUTHORITY INDIVIDUAL ATTORNEY -IN -FACT
KNOW ALL MEN BY THESE PRESENTS, that:
1. Employers Mutual Casualty Company, an Iowa Corporation
2. EMCASCO Insurance Company, an Iowa Corporation
3. Union Insurance Company of Providence, an Iowa Corporation
4. Illinois EMCASCO Insurance Company, an Iowa Corporation
hereinafter referred to severally as Company and collectively as' Companies', each does, by these presents, make, constitute and appoint
PAMELA K. HAYS, KNIGHT CASHION, BENSON A. CASHION, MATTHEW KNIGHT CASHION, JR., JUDY SCHOGGEN,
WILLIAM H. GRIFFIN, CYNTHIA L. WADLEY, INDIVIDUALLY, LITTLE ROCK, ARKANSAS .................................................
5. Dakota Fire Insurance Company, a North Dakota Corporation
6. EMC Property & Casualty Company, an Iowa Corporation
7. The Hamilton Mutual Insurance Company, an Ohio Corporation
its true and lawful attorney-in•fact, with full power and authority conferred to sign, seal, and execute its lawful bonds, undertakings, and other obligatory instruments of a
IXiArST) RUT EXCEEDING TEN MILLION DOLLARS...............................................................................................($10,000,000.00)
and to bind each Company thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of each such Company, and all of
the acts of said attorney pursuant to the authority hereby given are hereby ratified and confirmed.
The authority hereby granted shall expire
April 1, 2005
unless sooner revoked.
AUTHORITY FOR POWER OF ATTORNEY
This Power -of -Attorney is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at a
regularly scheduled meeting of each company duly called and held in 1999:
RESOLVED: The President and Chief Executive Officer, any Vice President, the Treasurer and the Secretary of Employers Mutual Casualty Company shall have power
and authority to (1) appoint attorneys -En -fact and authorize them to execute on behalf of each Company and attach the seal of the Company thereto, bonds and
undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof, and (2) to remove any such attorney -in -fact at any time and revoke
the power and authority given to him or her. Attorneys -in -fact shall have power and authority. subject to the terms and limitations of the power -of -attorney issued to them,
to execute and deliver on behalf of the Company, and to attach the seal of the Company thereto, bonds and undertakings, recognizances. contracts of indemnity and
other writings obligatory in the nature thereof, and any such instrument executed by any such attorney -in -fact shall be fully and in all respects binding upon the Company.
Certification as to the validity of any power -of -attorney authorized herein made by an officer of Employers Mutual Casualty Company shall be fully and in all respects
binding upon this Company. The facsimile or mechanically reproduced signature of such officer, whether made heretofore or hereafter, wherever appearing upon a
certified copy of any powerolattomey of the Company, shall be valid and binding upon the Company with the same force and affect as though manually affixed.
IN IESS WHEREOF, the Co h$ have caused these p1aMts to be signed for each by their officers as shown, and the Corporate seats to be hereto affixed this
day of
Seals -
,,„000, Bruce G. Kelley, C airman J they S. Brdsley
..,co,'",s11,.y.,• Q.?�W,$ • �o•,��..".,��s••, of Companies 2.3, 4, 58 6, resident Assistant Secretary
: y°: io•ro+;;: s ; o:r,,o•ro+.;: ;-, of Company 1: Vice Chairman and
SEAL 1663 °='°` 1953 CEO ofCompany7
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?vs Pa•, .,o ;�: •11111.': t' :>'�: .ro+, •,c;
:mot, SEAL i SEAL SEAL
'•..... •�"'.......::' . bCJ^.. ...:�:
UTU
ROTA KRUMINS
t Commission Number 176255
My Comm. Exp. Sept. 30, 2003
On this 7th day of January 2002
AD before me a
Notary Public in and for the State of Iowa, personally appeared Bruce G. Kelley and Jeffrey S.
Birdsley, who, being by me duly sworn, did say that they are, and are known to me to be the
Chairman, President, Vice Chairman and CEO, andlor Assistant Secretary, respectively, of
each of The Companies above: that the seals affixed to this instrument are the seals of said
corporations: that said instrument was signed and sealed on behalf of each of the Companies
by authority of their respective Boards of Directors: and that the said Bruce G. Kelley and
Jeffrey S. Birdsley, as such officers, acknowledge the execution of said instrument to be the
voluntary act and deed of each of the Companies.
My Commission Expires September 30, 2003.
Notary Public in and for the State of Iowa
CERTIFICATE
1, David L. Hixenbaugh, Vice President of the Companies, do hereby Uaify that the foregoing resolution of the Boards of Directors by each of the
Companies, liK. �Jat ry 7 Knight Cazhion e-dudy-8c1ioggen-Wilbam H. Griffin,
on behalf of Cynthia L. Wadley
are W e and cored and are still in full force and effect. lath In Testimony Whereof 1 have subscribed my name and affixed the facsimile seal of each Company this day of Septe l)er , _4
Vice -President
CERTIFICATE F LIABILITY INSURAN
DATE DMMIDONY)
9/18/03
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
The Cashion Company, Inc.
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P.O. Box 550
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Little Rock, AR 72203
501-376-0716
INSURERS AFFORDING COVERAGE
INSURED
Time Striping, Inc.
INSURER A: Zurich US
P.O. Box 1236
INSURER B : St. Paul Surplus Lines(Heath)
Van Buren AR 72957
INSURER C:
INSURER D:
INSURER E:
I
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POUCIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
POLICY EXPIRATIONLTB
LIMAS
A
GENERAL
LIABILITY
CP03994365
7/17/03
7/17/04
EACH OCCURRENCE
/ 1000000
X
COMMERCIAL GENERAL LIABILITY
FIRE DAMAGE Any PM lire)
1 300000
CLAIMS MADE LJ OCCUR
MED EXP Any P - pwwn)
/ 10000
X
$1,000.
PERSONAL BADV INJURY
/ 1000000
PD DED.
GENERAL AGGREGATE
/ 2000000
GENT
AGGREGATE LIMIT APPLIES PER:
POLICY 1( PRO X LOC
I
I
PRODUCTS - COMPIOPAGO
/ 2000000
A
AUTOMOBILE
LIABILITY
ANY AUTO
BAP3994366
7/17/03
7/17/04
COMBINED SINGLE LIMIT
IEB wcloefhI
/ 1000000
X
BODILY INJURY
IPr PMFOnI
/
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
IPr Kc'OFni)
HIRED AUTOS
NON.OWNED AUTOS
/
X
PROPERTY DAMAGE
IPr "°°l"
$2,500. BI
DEDUCTIBLE
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
/
OTHER THAN EA ACC
ANY AUTO
/
/
AUTO ONLY: AGG
B
EXCESS
LIABILITY
QZ06812024
7/1 7/03
7/17/04
EACH OCCURRENCE
1 2000000
OCCUR 7, CLAIMS MADE
AGGREGATE
1 2000000
1
DEDUCTIBLE
X
RETENTION / 10000
I
/
A
WORKERS COMPENSATION AND WC3994364
EMPLOYERS LWILWY I
7/17103
7/17/04
X
TORY WC U S
'0TH
E.L. EACH ACCIDENT 1 1000000
E.L. DISEASE. EA EMPLOYEE $ 1000000
EL. DPI' CASE . POLICY LIMIT / 1000000
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONSNEMICLES/EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
RE: CITY OF FAYETTEVILLE. RESTORATION OF DOWNTOWN PARKING LOTS
CANCELLATION
CITY OF FAYETTEVILLE
113 WEST MOUNTAIN STREET
FAYETTEVILLE, AR 72701
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR
ACORD 25-S (7/97) 1. 12 CACORD CORPORATION 1988
ACORD CERTIFICATtuF LIABILITY INSURAN
°ATE MM DDNY)
9/18/03
PRoWc
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
The Cashion Company, Inc.
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P.O. Box 550
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Little Rock, AR 72203
501-376-0716
INSURERS AFFORDING COVERAGE
INSURED
Time Striping, Inc.
INSURER A: Zurich US
P,O. Box 1236
INSURER a: St. Paul Surplus LinesiHealh)
Van Buren AR 72957
INSURER C:
INSURER D:
INSURER E.
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POLICY NUMBEA I POLICY EFFECTIVE I POLICY EXPIRATION LIMITS
A
GENERAL
LWILrTY
CP03994365
7/17/03
7/17/04
EACH OCCURRENCE
1 1000000
X
COMMERCIAL GENERAL LIABILITY
I FIRE DAMAGE (Any one fire)
1 300000
CLAIMS MADE XI OCCUR
MED EXP (Any aH Orson)
/ 10000
X
$1,000.
PERSONAL & ADV INJURY
$ 1000000
PD DED.
GENERAL AGGREGATE
$ 2000000
GENT
AGGREGATE LIMIT APPLIES PER:
PRODUCTS COMP/OP AGG
1 2000000
POLICY X PRO X LOC
A
AUTOMOBILE
UAaafnY
ANY AUTO
BAP3994366
7/1 7/03
7/17/04
COMBINED SINGLE LIMIT
IEe eccbene
/ 1000000
X
BODILY INJURY
IPM qrs ,I
0
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
IPer eccgenH
1
HIRED AUTOS
NONOWNED AUTOS
X
$2,500. BI
PROPERTY DAMAGE
(Pee ecaa«R)
DEDUCTIBLE
GARAGE UABGRY
AUTO ONLY - EA ACCIDENT
OTHER THAN EA ACC
/
ANY AUTO
I /
AUTO ONLY: AGO
B
EXCESSLUIBRrTY
QZ06812024
7/17/03
7/17/04
EACH OCCURRENCE
/ 2000000
OCCUR CLAIMS MADE
AGGREGATE
/ 2000000
1
DEDUCTIBLE
X I RETENTION / 10000
I
i
I •/
A
WORXERB COMPENSATION AND
EMPLOYERS- LIABILITY
WC3994364
7/17/03
7/17/04
X ! WC STATU orH
RYlIMIT5.
E.L. EACH ACCIDENT
/ 1000000
_
E.L. DISEASE - EA EMPLOYEE
/ 1000000
E.L. DISEASE - POLICY LIMIT
1 1000000
OTHER
DESCRIPTION OF OPRATIONSROCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
RE: CITY OF FAYETTEVILLE. RESTORATION OF DOWNTOWN PARKING LOTS
CERTIFICATE HOLDER I I ADDITIONAL INSURED: INSURER LETTER: CANCELLATION
SHOULD ANY OF THE ABOVE DESCRRED POLICIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF FAYETTEVILLE DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAR 10 DAYS WRrrTEN
1 13 WEST MOUNTAIN STREET NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SNAIL
FAYETTEVILLE, AR 72701 IMPOSE NO OBLIGATION OR LIABILITY OF AMY KIND UPON THE INSURER, ITS AGENTS OR
ACORD 25-S (7/97) 1. 12 0 ACORD CORPORATION 1
a
ACORD CERTIFICATE F LIABILITY INSURAN
°"'E91e03'
YNOd10ER
The Cashion Company, Inc.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P.O. Box 550
Little Rock, AR 72203
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
501-376-0716
INSURERS AFFORDING COVERAGE
INSURED
Time Striping, Inc.
INSURER A Zurich US
P.O. Box 1236
INSURER B: St. Paul Surplus Lines(Heath)
Van Buren AR 72957
INSURER C:
INSURER 0:
INSURER E:
I
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR
TYPE OF INSURANCE
POLICY NUMBER
POUCY EFFECTIVE
POLICY EXPIRATIONLTR
lMR5
A
GENERAL
LABILITY
CP03994365
7/17/03
7/17/04
EACH OCCURRENCE
P 1000000
X
P 300000
_COMMERCIAL GENERAL LIABILITY
�
FIRE DAMAGE /Any W fw•)
CLAIMS MADE l AJ OCCUR
MED EXP Any onm DElwnl
P 10000
X
$1000.
PERSONAL & ADV INJURY
P 1000000
PD DED.
GENERAL AGGREGATE
P 2000000
_
GEN'L
AGGREGATE LIMIT APPLIES PER:
PRODUCTS. COMP/OP AGO
P 2000000
POLICY X PRO X LOC
I
—
A
AUTOMOBILE
X
LABILITY
ANY AUTO
BAP3994366
7/17/03
7/17/04
COMBINED SINGLE LIMIT
IEP PCCIOPfO
P 1000000
BODILY INJURY
IPr oraoN
P
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
IPPr PcuOEnU
P
HIRED AUTOS
NON -OWNED AUTOS
X
P
$2,500. BI --
DEDUCTIBLE
PROPERTY DAMAGE
IPaf Pccld.nll
OARAOF 11AMLITY
AUTO ONLY . EA ACCIDENT
E
OTHER THAN EA ACC
P
ANY AUTO
P
AUTO ONLY: AGO
B
EXCESS
LABILITY
QZ06812024
7/17/03
7/17/04
EACH OCCURRENCE
P 2000000
OCCUR II CLAIMS MADE
AGGREGATE
P 2000000
-_
E
P
DEDUCTIBLE
X
RETENTION P 10000
A
WORKERS COMPENSATION AND
WC3994364
7/17/03
7/17/04
X
WC STATUS
OTH
EMPLOYERS' LUASIUTY
EL, EACH ACCIDENT
I1000000
$1000000
E.L. DISEASE . EA EMPLOYEE
E.L. DISEASE. POLICY LIMIT
$1000000
OTHER
OESCRWTION OF OPERATIONSAOCATIONSNEHICLLS/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
RE: CITY OF FAYETTEVILLE, RESTORATION OF DOWNTOWN PARKING LOTS
CERTIFICATE HOLDER I ADDITIONAL INSURED: INSURER LETTER: CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF FAYETTEVILLE DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
1 13 WEST MOUNTAIN STREET NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO SO SHALL
FAYETTEVILLE, AR 72701 IMPOSE NO OBLIGATION OR LABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR
ACORD 25-S (7/97) 1- 12 O ACORD CORPORATION 1988
FAYETTEVI LLE
THE CITY Of FAYETTfVItLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Sharon Crosson
Parking Management
From: Clarice Buffalohead-Pearman V V
City Clerk Division
Date: September 19, 2003
Re: Res.138-03
Attached please find an executed copy of the above referenced resolution passed by City
Council, September 16, 2003 approving a contract Time Striping, Inc. Also attached is a copy of
the sign contract. The original resolution and contract will be recorded in the city clerk's office
and microfilmed.
If anything else is needed please let the city clerk's office know.
/cbp
cc: Nancy Smith, Internal Auditor