HomeMy WebLinkAbout137-03 RESOLUTION• •
RESOLUTION NO. 137-03
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
TO APAC-ARKANSAS IN THE AMOUNT OF ONE HUNDRED
EIGHTY-THREE THOUSAND SEVEN HUNDRED EIGHTY-SIX
DOLLARS AND FIFTY CENTS ($183,786.50) TO BUILD THE
WALKER PARK MULTI -USE TRAIL; APPROVING A FIFTEEN
PERCENT (15%) PROJECT CONTINGENCY OF TWENTY-SEVEN
THOUSAND FIVE HUNDRED SIXTY-EIGHT DOLLARS
($27,568.00); AND APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF TWO HUNDRED TWENTY-FIVE
THOUSAND DOLLARS ($225,000.00) FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards a construction contract to APAC-Arkansas in the amount of One
Hundred Eighty -Three Thousand Seven Hundred Eighty -Six Dollars and Fifty
Cents ($183,786.50) to build the Walker Park Multi -Use Trail.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Fifteen Percent (15%) project contingency of Twenty -Seven
Thousand Five Hundred Sixty -Eight Dollars ($27,568.00).
Section 3. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of Two Hundred Twenty -
Five Thousand Dollars ($225,000.00) for same.
PASSED and APPROVED this 16th day of September, 2003.
APPROVE
By:
DAN COODY, Mayor
4t
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
STAFFOVIEW FORM - FINANCIAL OBLIGATI
F5r the Fayetteville City Council Meeting of:
M1 KCROM L MED
NA
3/-1/o 9
a/'e4/14a4/
ard% 41/
FROM:
Steve Hatfield
Name
Parks & Recreation
Division
Operations
Department
ACTION REQUIRED: Approve Change Order #1 (see attached) to APAC Arkansas for the construction of the
Multi -use trail at Walker Park Senior Center.
COST TO CITY:
$20,738.90
Cost of this request
4470-9470-5814-00
Account Number
03029-1
Project Number
$ 225,000.00
Category/Project Budget
/7fijo88
Funds Used to Date
r? 9/2
$ 217,391.00
Remaining Balance
Multi -Use Trails
Program Category / Project Name
Sales Tax- Capital
Program / Project Category Name
Sales Tax - Capital
Fund Name
BUDGET REVIEW:
ed. -get .a
nager
'}c Budgeted Item
Date
Budget Adjustment Attached
CONTCT/GRANT/LEASE REVIEW:
a
AccountingManager
g
City Attofney
j//jo
Date
rznuacHti
lnte-nal A ditor
-P utufi
Purchasing Manager
Date
3jt101
Date
!APB RECO
4 -rice .
AT/ON:
Division Sea
De - tmen Director
inance &
Internal
Chief
4
Mayor
Services Dir.
./4.i///
mrnistrativ [(icor
00,
Date
3-1-ot
Date
3-� - ay -
Date
Dat
Date '
Received in Mayor's Office
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig.
Contract Number
New Ttem:
Dat
137—c3
Spill. /4 2co3
qa'7
Yes
Description
Comments:
Budget Manager
410taff Review Form - Page 2
W//-44�(/
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
•
Meeting Date NA
Reference Comments:
FAYE: TEVILL.E
PARKS i RECREATION
MEMORANDUM
Date:
To:
Thru
2/27/04
Mayor Dan Cotxfy
Gary Dumas, Director of Operationti�
Connie Edmonston, Parks and Recreation Director
From: Steve Hatfield, Park Landscape Architect, Trails & Greenways Coordinator
Reference: Parks Multi -use Trails
Subject: Contract Change Order # 1
5:122,1e. -
Background:
^: JL
Background:
The trail currently under construction is located near the newly completed Senior Center and will provide those citizens the
opportunity to stroll along a hard surfaced trail. In order to meet an aggressive implementation schedule the decision was
made to complete the design and layout of this trail with minimal survey and topographical information.
City Council approved a construction contract with APAC - Arkansas, Inc in the amount of $183,786.50, with a 15%
project contingency of 527,568 for a total project cost of $211,354.50.
Current Status
In an effort to construct an ADA accessible trail substantial cut/fill amounts were encountered as well as the necessity of
installing a section of retaining wall. The retaining wall is needed to maintain the required grade as well as protect several
trees on the site. Due to the lack of detail site information during the design phase, it was not determined until the
construction phase that the trail alignment would require this amount of grading and slope protection.
Recommendation:
Parks and Recreation staff recommends approving Change Order #1 the amount of 520,738.90 This will leave a project
contingency of 56,829.10 remaining.
Attachments: Change Order # 1
Staff Review Form
cc: tiles
Telephone: 501-718-7688
City of Fayetteville
Parks and Recreation Division
113 W. Mountain Street, Fayetteville. Arkansas 72701
F. -mail: shatticld n.ci.fayctteville.ar.us
•
•
CHANGE ORDER NO. I
Cost Plus Pre -Agreed Unit Price X
Project Name and Number: Parks Multi -Use Trails Construction
Name of Contractor: APAC-Arkansas Inc
Address of Contractor. P. O. Box 1367
Date of Contract: September 16. 2003
Original Amount of Contract:
Total Amount of All Previous Change Orders:
$183,786.50
FAYEITEVII. L•
!Mak 6• I¢GKSFOM
$0,00
Subject and Reason For This Change order: In order to maintain the required gradient on the trail substantial
additional grading was required. Also due to maintaining the required gradient on the trail and to preserve several
trees a retaining wall will bo requited
Additional Time Requested: IQ Calendar Days
Total Cost of All Materials, Labor and profit $ 20338.90 (Attach Itemization With Unit and Total Costs)
Item
Number
Description
Unit
Quantity
Additional
Unit cost
Total Cost
6
Base in-place for 8 wide trail
L. F.
2,555
$3.50
$8,942.50
New
Concrete Retaining wall/Concrete
Trail
L. F.
44
$238.10
$11,796.40
Total Amount of This Change Order:
Dated this 27 day of February. 2003
CITY OF FAYE'ITEVILLE
$ $24.1133,9.0_
ADAC-Arkansas tLic
Parks & Recreation Division Contractor
By:
Tide:
ATTEST.
Ink 1 yes T4020144474. edAael
e
FAYETTEVI
TNI CITY Of FATITTEVIIIf, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Steve Hatfield
Parks & Recreation
From: Clarice Buffalohead-Pearman
City Clerk's Division
Date: March 5, 2004
Attached are two originals of APAC Arkansas, Change Order #1 for parks multi -trails
construction. This agreement will be microfilmed and recorded in the city clerk's office.
If anything else is needed please let the city clerk's office know.
/cbp
Attachment(s)
cc Nancy Smith, Internal Auditor
•
•
• `2o. 131-03
Section 00500
AGREEMENT
BETWEEN CITY OF FAYETTEVILLE AND APAC-ARKANSAS, INC.
THIS AGREEMENT is dated as of the I6 tfi day of ember in the year 2003 by and between thc
City of Fayetteville, Arkansas (hereinafter called CITY OF FAYETTEVILLE) and
(herein after called APAC-ARKANSAS, INC.).
CITY OF FAYETTEVILLE and APAC-ARKANSAS, INC., in consideration of the mutual
covenants hereinafter set forth, agree as follows:
Article 1. WORK.
APAC-ARKANSAS, INC. shall complete all Work as specified or indicated in the Contract
Documents.
The work generally consists of thc construction of approx. 6,150 L.F. asphalt multi -use trail
with basc, associated earthwork and demolition for Parks Multi -Use Trails Construction; and
all items indicated in the Drawings and Specifications for both projects.
Article 2. ENGINEER.
The Project has been designed by
City of Fayetteville Parks and Recreation Division
1445 South Happy Hollow Road
Fayetteville, Arkansas 72701
who is hereinafter called PARKS AND RECREATION DIVISION PROJECT MANAGER and who
is to act as CITY OF FAYETTEVILLE's representative, assume all duties and responsibilities, and
have the rights and authority assigned to ENGINEER in the Contract Documents in connection with
completion of the Work in accordance with the Contract documents.
Article 3. CONTRACT TIME.
3.1. The Work for the Project shall be substantially completed within 120 consecutive
calendar days after the date when the Contract Time commences to run as provided in
paragraph 2.03 of the General Conditions, and completed and ready for final payment in
accordancc with paragraphs 14.07.B & C of the General Conditions within 150 consecutive
calendar days after the date when the Contract Time commences to run.
City of Fayetteville
Page 00500-1 9/18/2003
•
• •
3.2. Liquidated Danurges. CITY OF FAYETTEVILLE and APAC-ARKANSAS, INC.
recognize that time is of the essence of the Agreement and that CITY OF FAYETTEVILLE
will suffer financial loss if the Work is not completed within the times specified in paragraph
3.1 above, plus and extensions thereof allowed in accordance with Article 12 of the General
Conditions. They also recognize the delays, expense and difficulties involved in proving the
actual loss suffered by CITY OF FAYETTEVILLE if the Work is not completed on time.
Accordingly, instead of requiring any such proof, City of Fayetteville and APAC-ARKANSAS,
INC. agree that as liquidated damages for delay (but not as a penalty) APAC ARKANSAS,
INC. shall pay CITY OF FAYETTEVILLE Two hundred and fifty dollars ($250.001 for each
day that expires after the time specified in paragraph 3.1 for Substantial Completion until the
Work is substantially complete. After Substantial Completion, if APAC-ARKANSAS, INC.
shall neglect, refuse or fail to complete the remaining Work within the time specified in
paragraph 3.1 for completion and readiness for final payment or any proper extension thereof
granted by CITY OF FAYETTEVILLE, APAC-ARKANSAS, INC. shall pay CITY OF
FAYETTEVILLE Two hundred and fifty dollars ($250.00) for each day that expires after the
time specified in paragraph 3.1 for completion and readiness for final payment.
Article 4. CONTRACT PRICE.
CITY OF FAYETTEVILLE shall pay APAC-ARKANSAS, INC. for completion of the Work
in accordance with the Contract Documents an amount in current funds equal to the sum of the
amounts determined from the following Schedule of Values pursuant to paragraphs 4.1 and 4.2
below:
4.1. for all Work other than Unit Price Work, an amount equal to the sum of the established
lump sums for each separately identified item of Lump Sum Work; and
4.2. for all Unit Price Work, an amount equal to the sum of the established unit price for each
separately identified item of Unit Price Work times the estimated quantity of that item as
indicated in this paragraph 4.2.
PAYMENT ITEMS
City of Fayetteville
Page 00500-2
TOTAL
9/18/2003
$183,786.50
ITEM
DESCRIPTION
UNITS
DUAN.
UNIT $
ESTIMATE
1
MOBILIZATION
L.S.
1
12500
$12,500.00
2
CLEARING AND
GRUBBING
L.S.
1.0
10,810.00
$10,810.00
3
TEMPORARY
SILT FENCE
L.F.
3100.0
1.85
$5,735.00
4
TREE
PROTECTION
FENCING
LF
1650.00
1.60
$2,640.00
5
ROOT PRUNING
(trenching)
LF
665.00
2.45
$1,629.25
6
BASE
IN
PLACE
FOR 8' WIDE TRAIL
(w/ excavation)
LF
2555.00
13.60
$34,748.00
7
BASE
IN
PLACE
FOR 10' WIDE
TRAIL
(w/ excavation)
LF
3650.00
15.40
$56,210.00
9
ASPHALT
CIONCRETE
TYPE
(3)
(includes
prime coat)
TON
723.80
60.00
$43,428.00
10
CONCRETE
SIDEWALK
SY
835.0
3.85
$3,214.75
11
18" CORRUGATED
PLASTIC
Pipe
LF
120.0
29.00
$3,480.00
13
5-0" CONCRETE
TRAIL RAMP
EA.
1.0
1,375.00
$1,375.00
14
8'-0" CONCRETE
TRAIL RAMP
EA.
2.0
850.00
$1,700.00
15
10'-0" CONCRETE TRAIL
RAMP
EA.
1.0
1,050.00
$1,050.00
16
FENCE STYLE CLF
(4' HIGH NOBAR)
L.F.
45.0
13.70
$616.50
17
NON -REMOVABLE BOLLARD
EA.
4.0
500.00
$2,000.00
18
REMOVABLE
BOLLARD
EA.
2.0
675.00
$1,350.00
19
SLOPE
PROTECTION
FABRIC
(complete in place
per c
SY
100.00
13.00
$1,300.00
Total Base Bid
$183,786.50
City of Fayetteville
Page 00500-2
TOTAL
9/18/2003
$183,786.50
As provided in paragraph 11.03 of the General Conditions estimated quantities arc not guaranteed, and
determinations of actual quantities and classifications are to be made by PARKS AND RECREATION
DIVISION PROJECT MANAGER as provided in paragraph 9.08 of the General Conditions. Unit
prices have been computed as provided in paragraph 11.03.B of the General Conditions.
Article 5. PAYMENT PROCEDURES
APAC-ARKANSAS, INC. shall submit Applications for Payment in accordance with Article 14 of the
General Conditions or as modified in the Supplementary Conditions. Applications for Payment will be
processed by PARKS AND RECREATION DIVISION PROJECT MANAGER as provided in the
General Conditions.
5.1. Progress Payments. CITY OF FAYETTEVILLE shall make progress payments on account
of the Contract Price on the basis of APAC-ARKANSAS, INC.'s Applications for Payment as
recommended by PARKS AND RECREATION DIVISION PROJECT MANAGER, on or about
the 1st day of each month during construction as provided in paragraphs 5.1.1 and 5.1.2 below
and SC -14.02 . All such payments will be measured by the schedule of values established in
paragraph 2.07 of the General Conditions and based on the number of units completed in the case
of Unit Price Work or, in the event there is no schedule of values, as provided in the General
Requirements.
5.1.1. Prior to Substantial Completion, progress payments will be made in an amount
equal to the percentage indicated below, but, in case, less the aggregate of payments
previously made and less such amounts as PARKS AND RECREATION DIVISION
PROJECT MANAGER shall determine, or CITY OF FAYETTEVILLE may withhold, in
accordance with paragraphs 14.02.B.5 & 14.02.D of the General Conditions.
City of Fayetteville
90 percent of Work completed (with the balance of 10 percent being retainage), If
Work has been 50 percent completed as determined by the PARKS AND
RECREATION DIVISION PROJECT MANAGER, and if the character and
progress of the Work have been satisfactory to CITY OF FAYETTEVILLE and
PARKS AND RECREATION DIVISION PROJECT MANAGER, CITY OF
FAYETTEVILLE, on recommendation of PARKS AND RECREATION
DIVISION PROJECT MANAGER, may determine that as long as the character
and progress of the Work remain satisfactory to thcm, there will be no additional
retainage on account of work completed, in which case the remaining progress
payments prior to Substantial Completion will be in an amount equal to 100
percent of the Work completed.
100 percent of materials and equipment not incorporated in the Work but
delivered, suitably stored, and accompanied by documentation satisfactory to
CITY OF FAYETTEVILLE as provided in paragraphs 14.02.13.5 & 14.02.D of the
General Conditions. That is, if any such items are setup for that type payment in
the Specifications.
Page 00500-3 9/18/2003
• •
5.1.2. Upon Substantial Completion, in an amount sufficient to increase total payments to
APAC-ARKANSAS, INC. to 98 percent of the Contract Price (with the balance of 2
percent being retainage), less such amounts as PARKS AND RECREATION DIVISION
PROJECT MANAGER shall determine, or CITY OF FAYETTEVILLE may withhold, in
accordance with paragraphs 14.02.B.5 & 14.02.D of the General Conditions.
5.3 Final Payment. Upon final completion and acceptance of the Work in accordance with
paragraphs 14.07.B & C of the General Conditions, CITY OF FAYETTEVILLE shall pay the
remainder of the Contract Price as recommended by PARKS AND RECREATION DIVISION
PROJECT MANAGER as provided in said paragraphs 14.07.B & C.
Article 6. APAC-ARKANSAS, INC.'S REPRESENTATIONS.
In order to induce CITY OF FAYETTEVILLE to enter into this Agreement APAC-ARKANSAS, INC.
makes the following representations:
6.1. APAC-ARKANSAS, INC. has examined and carefully studied the Contract Documents
(including the Addenda listed in Article 7) and the other related data identified in the Bidding
Documents including "technical data."
6.2. APAC-ARKANSAS, INC. has visited the site and become familiar with and is satisfied as
to the general, local, and site conditions that may affect cost, progress, performance, or furnishing
of the Work.
6.3. APAC-ARKANSAS, INC. is familiar with and is satisfied as to all federal, state, and local
Laws and Regulations that may affect cost, progress, performance, and furnishing of the Work.
6.4. APAC-ARKANSAS, INC. has carefully studied all reports of explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site which have been
identified in the Supplementary Conditions as provided in paragraph 4.02.A of the General
Conditions. APAC-ARKANSAS, INC. accepts the determination set forth in paragraph SC -4.02
of the Supplementary Conditions of the extent of the "technical data" contained in such reports
and drawings upon which APAC-ARKANSAS, INC. is entitled to rely as provided in paragraph
4.02 of the General Conditions.
APAC-ARKANSAS, INC. acknowledges that such reports and drawings are not Contract
Documents and may not be complete for APAC-ARKANSAS, INC.'s purposes. APAC-
ARKANSAS, INC. acknowledges that CITY OF FAYETTEVILLE and PARKS AND
RECREATION DIVISION PROJECT MANAGER do not assume responsibility for the accuracy
or completeness of information and data shown or indicated in the Contract Documents with
respect to Underground Facilities at or contiguous to the site. ADAC-ARKANSAS, INC. has
obtained and carefully studied (or assumes responsibility for having done so) all such additional
supplementary examinations, investigations, explorations, tests, studies, and data concerning
conditions (surface, subsurface, and Underground Facilities) at or contiguous to the site or
otherwise which may affect cost, progress, performance, or furnishing of the Work or which
relate to any aspect of the means, methods, techniques, sequences, and procedures of construction
City of Fayetteville
Page 00500-4 9/18/2003
• •
to the employed by APAC-ARKANSAS, INC. and safety precautions and programs incident
thereto. APAC-ARKANSAS, INC. docs not consider that any additional examinations,
investigations, explorations, tests, studies, or data arc necessary for the performance and
furnishing of the Work at the Contract Price, within the Contract Times, and in accordance with
the other terms and conditions of the Contract Documents.
6.5. APAC-ARKANSAS, INC. is aware of the general nature of work to be performed by CITY
OF FAYETTEVILLE and others at the site that relates to the Work as indicated in the Contract
Documents.
G.G. APAC-ARICANSAS, INC. has correlated the information known to APAC-ARKANSAS,
INC., information and observations obtained from visits to the site, reports and drawings
identified in the Contract Documents, and all additional examinations, investigations,
explorations, tests, studies, and data with the Contract Documents.
6.7. APAC-ARKANSAS, INC. has given PARKS AND RECREATION DIVISION PROJECT
MANAGER written notice of all conflicts, errors, ambiguities, or discrepancies that APAC-
ARKANSAS, INC. has discovered in the Contract Documents and the written resolution thereof
by PARKS AND RECREATION DIVISION PROJECT MANAGER is acceptable to APAC-
ARKANSAS, INC. and the Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing of the Work.
Article 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between CITY OF FAYETTEVILLE
and APAC-ARKANSAS, INC. conceming the Work consist of the following:
7.1. This Agreement (pages 1 to 8 inclusive).
7.2. Performance and Payment Bonds, (Exhibits A and B respectively).
7.3. Certificates of Insurance, (Exhibit C).
7.4. Documentation submitted by APAC-ARKANSAS, INC. prior to Notice of Selection
(Exhibit D).
7.9. Specifications as listed in table of contents thereof.
7.10. Addenda numbers 1 through 2 , inclusive.
7.11. One set of drawings (not attached hereto) consisting of: a cover sheet and additional
sheets numbered two through eleven with each sheet bearing the following general title:
Multi -Use Trail Bid #03-48.
7.12. The following which may he delivered or issued after the Effective Date of the Agreement
and are not attached hereto:
City of Fayetteville
Page 00500-5 9/18/2003
• •
7.12.1. Notice to Proceed
7.12.2. All Written Amendments and other documents amending, modifying or supplementing
thc Contract Documents pursuant to paragraph 3.04 of the General Conditions.
The documents listed in paragraphs 7.2 et seq. above are attached to this Agreement (except as
expressly noted otherwise above).
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be amended, modified or supplemented as provided in paragraph 3.04 of the
General Conditions.
Article 8. MISCELLANEOUS.
8.1. Terms used in the Agreement which arc defined in Article 1 of the General Conditions will
have the meanings indicated in the General Conditions.
8.2. No assignment by a party hereto of any rights under or interests in the Contract Documents
will be binding on another party hereto without the written consent of the party sought to be bound;
and, specifically but without limitation, moneys that may become due and moneys that are due may
not be assigned without such consent (except to the extent that the effect of this restriction may be
limited by law), and unless specifically stated to the contrary in any written consent to an
assignment no assignment will release or discharge the assignor from any duty or responsibility
under the Contract Documents.
8.3. CITY OF FAYETTEVILLE and APAC-ARKANSAS, INC. each binds itself, it partners,
successors, assigns, and legal representatives to the other party hereto, its partners, successors,
assigns, and legal representatives in respect to all covenants, agreements and obligations contained
in thc Contract Documents.
8.4. Any provision or part of the Contract Documents held to be void or unenforceable under any
Law or Regulation shall be deemed stricken and all remaining provisions shall continue to be valid
and binding upon stricken provision or part thereof with a valid and enforceable provision that
comes as close as possible expressing the intention of the stricken provision.
8.5. Changes, modifications, or amendments in scope, price or fees to this contract shall not be
allowed without a prior formal contract amendment approved by the Mayor and the City Council in
advance of the change in scope, cost or fees.
8.6. Freedom of Information Act. City contract and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, Apac-Arkansas, Inc. will do
everything possible to provide the documents in a prompt and timely manner as prescribed in the
Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
City of Fayetteville
Page 00500-6 9/18/2003
• •
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE and APAC-ARKANSAS, INC. have
signed this Agreement in quadruplicate. One counterpart each has been delivered to CITY OF
FAYETTEVILLE and PARKS AND RECREATION DIVISION PROJECT MANAGER, and two
counterparts have been delivered to APAC-ARKANSAS, INC.. All portions of the Contract
Documents have been signed, initialed, or identified by CITY OF FAYETTEVILLE and APAC-
ARKANSAS, INC. or identified by PARKS AND RECREATION DIVISION PROJECT MANAGER
on their behalf.
This Agreement will be effective on
the Agreement).
apt pl.? m lot/ 49 2003 (which is the Effective Date of
CITY OF FAYETTEVILLE: City of Fayetteville APAC-ARKANSAS, INC.:
Address for giving notices
* Attest
By:
id-rnou 4. act.
Title k'Mtn. Vee Well
!tinG
[CORPORATE SEAL]
/Oaf a M /
• If a Corporation, attest by the Secretary.
Address for giving notices
Ro.I$dt /361
rattettwate,Al2 7Z70Z
(If CITY OF FAYETTEVILLE is a public body, attach License No. oo//$4/203
evidence of authority to sign and
resolution or other documents
authorizing execution of Agreement.)
City of Fayetteville
Agent for service of process:
7hc Corpora/wit it enneet n7
(If APAC-ARKANSAS, INC. is a corporation, attach
evidence of authority to sign)
Page 00500-7 9/18/2003
• City of Fayetteville, Arkansas
Budget Adjustment Form
•
Budget Year
2003
Dcpanmcnt: Operations
Division: Parks & Recreation
Program: Parks Development Capital
Date Requested
9/2/2003
Adjustment Number
Project or Item Requested:
$225,000 in the Park Multi -Use Trails (Walker) capital
project.
Project or Item Deleted:
$225,000 from the TraiVPark Land Development/.
Acquisition capital project.
Justification of this Increase:
The funding is for the construction contract and other
improvements related to the Park Multi -Use Trails
(Walker) capital project.
Justification of this Decrease:
The funding in this project was to be split out into separate
projects as they develop.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Trailways and sidewalks
4470 9470 5814 00 225,000 03029
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Park improvements 4470 9470 5806
225,000 02016 1
Approval Signatures
Requ
Y ' Date 7
dget Manage 9 e 361-3
Da6 -
-3.01
DcpaiTtmcntirBC[6r / Date
Y -3.o3
Finance nternal Services Director
Mayor
Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Initial Date
Initial Date
Initial Date
Initial Date
•
•
NAME OF FILE: Resolution No. 137-03 w/agreement & budget
adjustment
CROSS REFERENCE:
Item #
Date
Document
1
08/26/03
Staff Review Form w/attachments
memo to Mayor/City
Council
draft resolution
copy of proposed agreement
copy of purchase requisition
copy of Table 4 Cost Estimate Summary
2
09/30/03
memo to Connie Edmonston
NOTES:
STAFF 'VIEW FORM - FINANCIAL CROFIL?SED
AGENDA REQUEST
CilatatteeCONTRACT REVIEW
GRANT REVIEW
1
For the Fayetteville City Council Meeting of: NA
y/40/0
co P6z
OR, Rriv/
eh," &dere
Pay K
• FROM:
Steve Hatfield Parks & Recreation Operations
�
,p€ uJ
D___/37-.03
Name Division Department
ACTION REQUIRED: Approve Change Order #2 (see attached) to APAC Arkansas for the construction of the
Multi -use trail at Walker Park.
COST TO CITY:
-a/ -7 3 0I
$1,815.00 $ 225,Cuu.uu
Cost of this request
4470-9470-5814-00
Account Number
03029-1
Project Number
Multi -Use Trails
Category/ProjectBuget._,.- Program Category / Project Name
442
$ ‘•D'-7.7-6-99--89— Sales Tax- Capital
Funds Used to Date
LOU7S
$ .217,341.00 Sales Tax - Capital
Program / Project Category Name
Remaining Balance Fund Name
BUDGET REVIEW:
Budget Manager
}= Budgeted Item Budget Adjustment Attached
Lt/6-0y
Date
CONTRACT/GRANT/LEASE REVIEW:
Internal Auditor Date
City Attor'ey Date Purchasing Manager Date
S PP RECO)* END o
Si/,
111 e_
!II1
27 :le D1 ector
inan e & Internal Services Dir.
/-19VReceived in Mayor's Office 9/Q/Oif
Date Date4/
•r/' V
Cross Reference:
Date
Previous Ord/Res#: /t,PR . 137 -03
Date Orig. Contract Date:
litvOCPil
Chief d.inistrative Officer Date
Mayor Date
Orig. Contract Number:
New Item:
Yes
No
Description
41,taff Review Form - Page 2
Comments:
Budget Manager
Accounting Manager
City Attorney
•
Meeting Date NA
Reference Comments:
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
CHANGE ORDER NO. 2
FAYEITEVILLE
..n.c c. ..cj,r•T b..
Cost Plus Pre -Agreed Unit Price X
Project Nam and Number: Parks Multi -Use Trails Construction
Name of Contractor APAC-Arkansas Inc
Address of Contractor. P, Q Box 1367
Date of Contract: September 16, 2003
Original Amount of Contract
Total Amount of All Previous Change Orders:
$
5
S183,786.50
$20.738.90
Subject and Reason For This Change order:_ In an effort to locate the trail adiacent to the creek and behind an
exciting narking lot it has been determined that additional slope protection will be required. Storm water from the
street and parking lot has caused erosion to occur where the trail is to be constructed. To protect the trail and to stop
continued erosion additional labor and slope protection material is needed Item #2 will be reduced by $554.QQ
because final pruning of the trees will be performed by City staff.
Additional Time Requested: 0 Calendar Days
Total Cost of All Materials, Labor and profit $ 2.16100 (Attach Itemization With Unit and Total Costs)
item
Number
Description
Unit
Quantity
Additional
Unit cost
Total Cost
2
Clearing & Grubbing
L. S.
1
-S550.00
4550.00
New
Place Native Boulders
Slope Protection
and Additional
L. S.
1
$2,365.00
$2,365.00
Total Amount of This Change Order:
Dated this _ 13_ day of April, 2004
CITY OF FAYETTEVILLE
Parks &Recrreaattion Division
Br 7itRt�
Parks La dscape hitect
CITY OF DAYLTTEVIELE
By:
ayor
ATTEST,: {/
$ $1,815.00
APAC-Arkansas Inc
Contractor
By:
Tine: Y/I& abutla
A
•
FAYETTEVI LLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Steve Hatfield
Parks & Recreation
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: April 23, 2004
Re: APAC Arkansas, Inc.
Attached is an executed copy of the above agreement for Change Order No. 2 on the
construction of the multi -use trail at Walker Park. This agreement will be recorded in the city
clerk's office and microfilmed.
If anything else is needed please let the clerk's office know.
/cbp
attachment(s)
cc Nancy Smith, Internal Auditor
•
X AGENDA REQUEST
X CONTRACT REVIEW
GRANT REVIEW
STAFF REVIEW FORM
• Qio-
1.04/13
/31'43
For the Fayetteville City Council Meeting of: September 16, 2003
FROM:
Steve Hatfield Parks and Recreation Operations
Name
Division Department
ACTION REQUIRED: Approval of contract to construct Multi -use Trails at Walker Park and the newly
completed senior center with Apac-Arkansas, Inc. in the amount of $183,786.50 with a 15% project
contingency of $27,568 for a total project cost of $211,354.50. Approval of Budget Adjustment.
COST TO CITY:
$211,354.50
Cost of this request
4470-9470-5814-00
Account Number
— 0—
Parks Multi -Use Trails
Category/Project Budget Program Category / Project Name
Park Improvements
Funds Used to Date Program / Project Category Name
03029-1 $
Project Number
Sales Tax
Remaining Balance Fund Name
BUDGET REVIEW:
x Budgeted Item x Budget Adjustment Attached
Budget Managr'r
Ca
Date
CONTRACT/GRANT/LEASE REVIEW:
1//9/623
Accobnting Manager Date
9II4(03
City Atto ey Date
Internal Aud
Purchasing Manager
c iFTloa
Date
Approval of contract and budget adjustment
8-/ -r)3
Date
8/l8/o3
Department Director
Finance
& Internal Services
Dir.
Date
ret -03
Date
Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Resf:
Orig.
Contract
Date:
Orig. Contract Number:
New Item:
O 9/03
Date
Yee