HomeMy WebLinkAbout132-03 RESOLUTION• •
RESOLUTION NO. 132-03
A RESOLUTION APPROVING CONTRACT AMENDMENT NO. 3
WITH McCLELLAND CONSULTING ENGINEERS, INC. IN AN
AMOUNT NOT TO EXCEED FIVE THOUSAND DOLLARS
($5,000.00) TO COMI'I ETE SURVEY WORK REQUIRED UNDER
THE REAL ESTATE CONTRACT WITH LEGACY PROJECT, LLC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves contract Amendment No. 3 with McClelland Consulting
Engineers, Inc. in an amount not to exceed Five Thousand Dollars ($5,000.00) to
complete survey work required under the real estate contract with Legacy
Project, LLC. A copy of the amendment, marked Exhibit "A" is attached hereto,
and made a part hereof.
PASSED and APPROVED this 2"d day of September, 2003.
APPROVED:
By
ATTEST:
By:
SONDRA SMIT , ity Clerk
DAN COODY, May
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AMENDMENT NO. 3
TO
ENGINEERING AGREEMENT
FAYETTEVILLE BUSINESS TECHNOLOGY PARK PROJECT
STATE OF ARKANSAS
COUNTY OF WASHINGTON
The basic agreement entitled CITY OF FAYETTEVILLE BUSINESS TECHNOLOGY
PARK PROJECT, ENGINEERING AGREEMENT, is hereby amended. The referenced
basic agreement pertains to the engineering services associated with the Phase 1
development of a 289 -acre (approximately) parcel of City -owned land into a Business
Technology Park. This Amendment entered into and executed on the date indicated
beneath the signature blocks, by and between the City of Fayetteville (hereinafter "City
of Fayetteville") and McClelland Consulting Engineers (hereinafter "McClelland")
changes the Project Schedule, Scope of Services and Fees due to a request by the City
of Fayetteville for additional services associated with the ALTA/ACSM survey per
Amendment No. 2 of the basic agreement. These additional services are necessary to
provide information and clarify discrepancies needed to complete the survey plat
required by the City of Fayetteville in accordance with Item Number 3 of the REAL
ESTATE PURCHASE AND SALE CONTRACT BETWEEN LEGACY PROJECT, LLC
AND THE CITY OF FAYETTEVILLE.
J:\2002\022108\Amend3toENG-AGR.doc 1
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The following sections are hereby amended as follows:
SECTION II - PROJECT SCHEDULE:
The amended completion date for the amended scope of work shall be sixty (60) days
from the time McClelland is authonzed by the City of Fayetteville to proceed.
SECTION III - SCOPE OF SERVICES:
The amendment to the basic agreement changes the Scope of Services by adding
Items 20 through 21 to the previously amended basic agreement as follows:
20. Provide field clarification of surveying coordinates for twelve existing monuments
and document the information on the survey plat.
21. Provide additional notes and clarification to the survey plat as required after the
city's review.
SECTION IV - FEES:
Per the above change in Scope of Services, the resulting Not to Exceed Fee is hereby
increased from the previously -amended amount of $71,000 to the increased sum of
$76,000.
J12002\022108\Amend3toENG-AGR.doc 2
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Except as amended specifically herein, the basic ENGINEERING AGREEMENT shall
remain in full force as originally approved, executed and previously amended.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly
executed as of the date and year first herein written.
FOR THE CITY OF FAYETTEVILLE:
By: /it 6", Attest:
Mayo;
Date: C%/T / X13
FOR McCLELLAND CONSULTING ENGINEERS, INC.:
By: C eA Attest: Com•
,Prresident Project Enginee
Date: 8/1J 25
J:\2002\022108\Amend3toENG-AGR.doc 3
NAME OF FILE:
CROSS REFERENCE:
Item #
Date
Resolution No. 132-03
Document
1
08/13/03
Staff Review Form w/attachments
memo to Mayor/City Council
draft resolution
2
09/04/03
memo to Gary Dumas
NOTES.
STAFOIIEVIEW FORM - FINANCIAL OBLIGATIII
Xxxxx AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council Meeting of: September 2, 2003
„eta-
9
eay
9/al°3
/43a, -03
FROM:
Gary Dumas Operations
Name
Division Department
ACTION REQUIRED: Approve Contract Amendment #3 to Engineering Agreement with McClelland Engineers,
Inc. for the Fayetteville Business Technology Park Project (Wilson Springs Business Park). Amendment #3 will
add services and fee of $5,000 and amend to scope by adding two work tasks to the previously approved
contract necessary to complete the survey work required by the sales contract with Legacy Project, LLC and
the City of Fayetteville.
COST TO CITY;
$5,000.00
Cost of this request
$145,085 Business and Technology Park
Category/Project Budget Program Category / Project Name
1a10.6600-5314-00 and 4470-9470-5809 $ 101, 936.01
Account Number
Funds Used to Date Program / Project Category Name
95075-10 $
43,148.99
General Fund/Sales Tax
Project Number Remaining Balance Fund Name
BUDGET REVIEW:
XXXXX Budgeted Item
Budget Manager
J-/ 3- I
Date
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
(l(}lrat 1
ccounting Mana
/.! 8/13103
Date
City Att ney Date
Int rnal Au tor Date
% 15103
Purchasing Manager Date
STAFF RECOMMENDATION:
Approve Resolution Authorizing Contract Amendment
Received in Mayor's Office
Division Head
Departure >. r Date
Date
g 8--03
Finance & 'Internal Services Dir.
Chief •d .i ie
1- (.x.03
Date
C. 5— I5 -0.e-,
Date
rative Offi•er
Date
Cross Reference:
Previous Ord/Res#:
Orig. Contract Date:
Orig. Contract Number:
20-0
SibDate 3✓
-35-5
New Item: Yes
Staff Review Form - Page 2
Description Contract Amendment #125
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Meeting Date September 2, 2003
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
42.tatj
MCA 11 H&c 5C3v cuak
In to _tact /Lens/Lena exasdite . 7
Grants Coordinator
Reference Comments:
if) q or 7`'4r J1 Suuu
t-edi,,z., 4Y7u-9Y2u-Saos_cu
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FA YETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Mayor and City Council
From: Gary Dumas
Date: Friday, August 08, 2003
Subject: Amended Contract With McClelland Consulting Engineers for Work Necessary to
Complete the Required Survey for the Sale of the Wilson Springs Business Park
Background: In the late 1980's, the City of Fayetteville began efforts to develop what was then
known as the Arkansas Research and Technology Park, a 289 acre tract of land.
McClelland Engineering was retained in 2002 to assist the City in designing the proposed City
owned Business Park.
In the Spring of 2003 a private buyer came forward interested in purchasing the 289 acres for
S5.2 million the 289 acres and the City's design efforts in the initial contract were amended
require only necessary survey work to allow conveyance of the property along with defining
accurately the limits of delineated wetlands.
Discussion: As the work progressed differences in earlier survey work performed by others were
found, along with the lack of easement information on various utilities that were installed by the
City of Fayetteville during the 1990's. These issues will require additional work to resolve
sufficiently for the survey to be completed and recorded with the County Recorder. The cost of
this additional work is not to exceed S5,000.
Information collected and drafted to date has been provided to the purchaser as requested in order
to permit their design work to proceed. However, the survey required to be provided to the buyer
can not be completed until these issues are resolved and incorporated on to the completed map of
survey.
Recommendation: Approve Resolution authorizing execution of the attached Contract.
Environmental Services Department
113 West Mountain Street
Fayetteville. Arkansas 72703
Telephone: 501-575-8330
Fax: 501-575-8257
Email: gdumas(dci.fayetteville.ar.us
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RESOLUTION NO.
A RESOLUTION APPROVING CONTRACT AMENDMENT NO. 3
WITH McCLELLAND CONSULTING ENGINEERS, INC. IN AN
AMOUNT NOT TO EXCEED FIVE THOUSAND DOLLARS
(55,000.00) TO COMPLETE SURVEY WORK REQUIRED UNDER
THE REAL ESTATE CONTRACT WITH LEGACY PROJECT, LLC
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves contract Amendment No. 3 with McClelland Consulting
Engineers, Inc. in an amount not to exceed Five Thousand Dollars ($5,000.go
complete survey work required under the real estate contract. h eg4y
Project, LLC. A copy of the amendment, marked Exhibit "Ais't ed hereto,
and made a part hereof. .,,,� 1
b i
PASSED and APPROVED this 2nd day of . •ptember, 2
13 i
/�]A\ PPROVET �1
1 , 1
By:
A SMITH, City Clerk
OODY, Mayor
FAYETTEVILLE
7NE CITY OF FAYETTEVILLE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
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TO:
Gary Dumas
Operations
FROM: Sondra Smith
City Clerk
DATE: 09/04/03
SUBJECT: McClelland Consulting Engineers, Inc.
Contract Amendment No. 3
Legacy Project, LLC
Attached is a signed copy of Resolution No. 132-03. I am also attaching two signed copies of the
Engtneenng Agreement Amendment No. 3. One original copy of the agreement and the ongtnal
resolution will be microfilmed and filed with the City Clerk.
Thanks!
Sondra Smith
City Clerk
cc: Nancy Smith, Internal Auditor