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HomeMy WebLinkAbout13-03 RESOLUTIONRESOLUTION NO. 13-03 A RESOLUTION APPROVING A PURCHASE REQUEST TO HANSENTECHNOLOGY,, INC. IN THE AMOUNT OF FORTY- FOUR THOUSAND ONE HUNDRED NINETY DOLLARS ($44,190.00) FOR SOFTWARE SERVICE AND MAINTENANCE FEES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a Purchase Request to Hansen Technology, Inc. in the amount of Forty -Four Thousand One Hundred Ninety Dollars ($44,190.00) for software service and maintenance fees. PASSED and APPROVED this 21St day of January, 2003. ATTEST: By: APPROVED: By: 140.4.1.0.41 DAN COODY, Mayor s • HANSCN INFORMATION TECHNOLOGIES • FAYETTEVILLE, CITY OF SCOTT HUDDLESTON 113 WEST MOUNTAIN STREET FAYETTEVILLE AR 72701 • IT illP 10/31/2002 ; 1 moi?egfrt Chij0dered I i —e) Purchase Order1Contrac ( , • f2xuz C.•A SMAR Net 00 moi?egfrt Chij0dered ou SMA -CS Service and Maintenance Fees $44,190.00 1.00 V7.x Building, Complex, Customer Service. ArcView. Land Management. Parks. Plant. Sewer, Storm, Street, Water, Pavement, Dynamic Portal, Adv. Asset Insp., Visual Res. Mgr., and Tab Editor 544,190.00 Due on or before 1/1/2003 for Coverage Term: 1/1/2003 - 12/31/2003 Questions: Diane Eames © Ext. 3002 S - o $44,190.00 Lf $0.00 544,190.00 1?- ...II 1745 Markston Road • Sacramento. California • USA • 95825-4026 IUS/Canadal 800.821.9316 (Tell 916.921.0883 !FAX' 916.921.6620 lemaill hitahansen.com Iwebl www.hansen.com NAME OF FILE: CROSS REFERENCE: Resolution No. 13-03 Document NOTES: 1 01/21/03 Resolution 13-03 w/agreement 2 01/10/02 Staff Review Form w/attachments: 10/2/02 memo to mayor 1/7/03 copy check request 3 02/07/03 memo to Scott Huddleston NOTES: FAYETTEi'ILLC THE CITY Of FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Scott Huddleston • Informational Technology From: Clarice Buffalohead-Pearman Sr. Secretary Date: 2/7/2003 Re: Res. No. 13-03 (4 Attached please find an executed copy of the above resolution passed by the City Council January 21, 2003, for Hansen Information Technologies 2003 service and maintenance fees for your records. The resolution will be microfilmed and filed in the city clerk's office. If anything else is needed please let the city clerk's office know. /cbp cc. Nancy Smith, Internal Auditor • STAFF REVIEW FORM • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: January 21, 2003 FROM: Scott Huddleston Name Information Technology Administrative Services Division Department ACTION REQUIRED: Approve Purchase Request to Hansen Information Technologies for 2003 Service and Maintenance Fees. COST TO CITY: $44,190.00 S 149,850.00 Maintenance Cost of this request 1010-1710-5416 00 Account Number Project Number Category/Project Budget Program Category / Project Name S 0.00 Maintenance Funds Used to Date Program / Project Category Name $ 149,850.00 General Remaining Balance Fund Name BUDGET REVIEW: Budget Ma • X Budgeted Item Budget Adjustment Attached /- 8 '63 Date Administrative Services Director Date CONTRACT/GRANT/LEASE REVIEW: JJA7'7- fir' Accounting Manager44-4 ✓ Date /18/63 t J/Nt Internal (Auditor Date �>� lr� 1/1/0 City Att rney Da a 'ADA Coordinator Date Purchasing Manager Date Grant Coordinator Date STAFF RECOMMENDATION: Division Head Approve Purchase Request. / /7/U3 Cross Reference Date Department Director Admin' vices Director Mayor Date /o- 43 Date �% Date New Item: Yes No Previous Ord/Res#: Orig. Contract Date Orig. Contract Number • Staff Review Form - Page • Description Meeting Date Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator Reference Comments: FAYETTEVI LLE THE CITY OF FAYETTEVILLE. ARKANSAS • October 2, 2000 TO: Mayor Coody THRU: Steve Davis, Administrative, Services Director FROM: Scott Huddleston. Information Technology Manager 5 SUBJECT: AGENDA ITEM TO APPROVE PURCHASE REQUEST TO HANSEN INFORMATION TECHOLOGIES FOR 2003 SERVICE AND MAINENANCE FEES. Staff recommends approval of purchase request to Hansen Information Technologies for 2003 Service and Maintenance Fees. January 15.2002, City Council approved a resolution (7-02) contracting with Hansen Information Technologies for purchase of software, professional services for installation and training, and a service and maintenance agreement. The service and maintenance agreement contained an automatic renewal after the initial period. All software modules have been installed and are running live, and the initial maintenance period has expired. The service and maintenance agreement provides all software updates to the Hansen software and 1-800 technical phone support. 113 WEST MOUNTAIN 72701 501 521-7700 o si o 9T S 8 ^ I Ig • LL. W IV Subtotal: 144,190.00 Tax: 52.038.55 TOTAL: 146.228.55 s 9 6 10 Ti E N pE i. i :-ON uoggnbej z a =ze I� Taxable - Vee XX No A r w 3 CITY OF FAYETTEVILLE Porch's* Requisition I Vendor Neme IHansen Information Tech. FOB Pant Fayetteville, AR o in o 2 en t M 1 w Is Account Number 1010.1710.5416.00 1 LP 95825 Requeunr: Scott Huddleston S d w $44.190.001 8 o N 50.00 0 s N 0 o N 50001 8 a N 8 a N 8 a N 0005 00'0S 0 0 N 22 0a O 0 rn N C LO U o C Vencor a: 11273 Address 1745 Markslron Road Cry. Sacramento 1 2003 Annual Maintenance Aggreemenl SHIPPING/HANDLING 1 • 1 2 T. 3 y NS [ bO^ N u < N w h 01 OI I11I