HomeMy WebLinkAbout123-03 RESOLUTIONRESOLUTION NO. 123-03
A RESOLUTION ACCEPTING A GRANT IN THE AMOUNT OF
TWO HUNDRED THOUSAND DOLLARS ($200,000.00) FROM
THE ARKANSAS DEPARTMENT OF AERONAUTICS FOR
CONSTRUCTION OF THE UNIVERSITY OF ARKANSAS
HANGAR PROJECT; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF FOUR HUNDRED
THOUSAND DOLLARS ($400,000.00) FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby accepts a grant in the amount of Two Hundred Thousand Dollars
(5200,000.00) from the Arkansas Department of Aeronautics for construction of
the University of Arkansas Hangar Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of Four Hundred Thousand
Dollars (5400,000.00) for same.
PASSED and APPROVED this 19th day of August, 2003.
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APPROVED:
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ATTEST:
By: iLt2t.t.dit•t—)
SONDRA SMITH, City Clerk
By
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2003
Department: General Government
Division: Aviation & Economic Development
Program: Sales Tax Capital
Date Requested
8/19/2003
Adjustment Number
Project or Item Requested:
$400,000 in the U of A Hangar Construction capital
project.
Project or Item Deleted:
None. To recognize the acceptance of a 50/50 grant of
$200,000 from the State of Arkansas to the City.
$200,000 from the Economic Development Matches
capital project.
Justification of this Increase:
The additional revenue expected to be received will
reduce the amount of Fund Balance used in the Sales
Tax Capital Improvements fund.
Justification of this Decrease.
The $200,000 will be received with the acceptance of a
State of Arkansas Department of Aeronautics Grant.
The U of A Hangar Construction project was originally
approved under the Economic Development Matches
capital project. Because of the scope of the Hangar
project, it is necessary to separate into a separate project.
Account Name
Increase Budget (Decrease Revenue)
Account Number Amount Project Number
Contract services 4470 9470
Account Name
5315 00
400,000 03027 1
Decrease Budget (Increase Revenue)
Account Number Amount Project Number
State grants 4470 0947
Contract services 4470 9470
4302 00 200,000 03027 1
5315 00 200,000 02050 1
Approval Signatures
Requested By Date
Budget Manaer Date
Department Director Date
Fin•" e & Interna Director
a or
Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
o�
Initial Date
Initial Date
Initial Date
Initial Date
•
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NAME OF FILE: Resolution No. 123-03 wlbudget adjustment
CROSS REFERENCE:
ment
RCIII It vuao
1
08/04/03
Staff Review Form w/attachments
draft resolution
memo to Mayor/City Council
letter to John Knight
copy of Application for State Aid
copy of project cost
2
08/27/03
memo to
Ray Boudreaux
NOTES:
STAFF VIEW FORM - FINANCIAL OBLIGATIO,
X AGENDA REQUEST
CONTRACT REVIEW
X GRANT REVIEW
For the Fayetteville City Council Meeting of:
State Aeronautics Grant
UA Hangar
August 19, 2003
FROM:
Ray M. Boudreaux
Name
Aviation & Economic Development
Division.
General Government
Department
ACTION REQUIRED: Review and approve State Department of Aeroanutics Grant for construction of the U of A
Hangar project
Approval of a Budget Adjustment:
COST TO CITY:
$200,000.00
Cost of this request
4470.9470.5315.00
Account Number
03027.1
Project Number
$
400,000.00
Category/Project Budget
S
Economic Development Matches
Program Category / Project Name
59,216.00 Other Capital Improvements
Funds Used to Date
$
340,784.00
Remaining Balance
Program / Project Category Name
Sales Tax Capital Improvement
Fund Name
BUDGET REVIEW:
Budget Man er
Budgeted Item
Date
X Budget Adjustment Attached
CO T/GRANT/ -'E REVIEW:
// et
Accounting Manager
�4
Date
City Attorne
at
ett(/03
lute -nal Audi or Date
X14103
Purchasing Manager Date
STAFF RECOMMENDATION:
Department Director
FinancInternal Services Dir.
Ch inistlative Officer
Date
ate /
ACM. 64°3
Date
Date
Received in Mayor's Office
Cross Reference:
Previous Ord/Resp: 64-03
R4% 3
Date /09#
Orig. Contract Daze: 06 -May -03
Orig. Contract Number:
New Item:
Yea No XX
Mayor • Date •
Staff Review Form - Page 2
Description State Aeronautics Grant - UA Hangar
Meeting Date August 19, 2003
Comments: Reference Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
• •
RESOLUTION NO.
A RESOLUTION ACCEPTING A GRANT IN THE AMOUNT OF
TWO HUNDRED THOUSAND DOLLARS ($200,000.00) FROM
THE ARKANSAS DEPARTMENT OF AERONAUTICS FOR
CONSTRUCTION OF THE UNIVERSITY OF ARKANSAS
HANGAR PROJECT; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF FOUR HUNDRED
THOUSAND DOLLARS ($400,000.00) FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby accepts a grant in the amount of Two Hundred Thousand Dollars
($200,000.00) from the Arkansas Department of Aeronautics for construction of
the University of Arkansas Hangar Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of Four Hundred Thousand
Dollars ($400,000.00) for same.
PASSED and APPROVED this 19th day of August, 2003.- l
t.
APPROVE
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1
NDRA SMITH, City Clerk
FAYETTEVtLLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DAN COODY, MAYOR
TO:
THRU:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Dan Goody, Mayor
Members of the City Council
Staff Review Committee
Ray M. Boudreaux, Director, Aviation and Economic
August 1, 2003
Department of Aeronautics Grant --U of A Hangar
•
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Background: In Fiscal Year 2003, the Airport programmed two mini -corporate hangars for
construction and expected to receive state support in the amount of $100,000.00 which is the
allowed amount for a storage hangar 50/50 grant. With the U of A hangar, the same grant
applies but to a limit of $200,000.00 since the hangar is a business/industry. This agenda
action is to accept a State of Arkansas Department of Aeronautics Grant for $200,000.00 for
construction of the U of A hangar. Only one hangar grant is allowed each year.
Budget Considerations: In previous actions, the City Council approved design and
construction of a new U of A aircraft hangar. The U of A agreed to pay for the hangar at a rate`
equaling the cost of construction amortized over 20 years at 3% not to exceed $2,600.00 per •
month. This grant will reduce the amount the Airport has to borrow from the Economic
Development fund to build the building.
Requested Action: Approve the acceptance of the State of Arkansas Department of
Aeronautics Grant for construction of the U of A Hangar.
Attachments: Staff Review Form
State of Arkansas Department of Aeronautics Grant
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
FAYETTEN,ILLE
AIRPORT ADMINISTRATION OFFICE
THE CITY OF FAYETTEVILLE. ARKANSAS
July 31, 2003
Mr. John Knight, Director
Arkansas Department of Aeronautics
One Airport Drive, 3rd Floor
Little Rock, Arkansas 72202
•
RE• GRANT APPLICATION, Corporate Hangar for University of Arkansas
Dear Mr. Knight;
Enclosed please find two (2) copies of a grant application to Arkansas Department of
Aeronautics for 50/50% match funding. The grant will be used to construct a 9920 sq ft hangar
for the University of Arkansas to house their two aircraft.
The U of A recently signed a long term lease commitment for the constructed hangar. The
project represents a significant expansion of the UA's flight department operations at Drake
Field.
Fayetteville Municipal Airport requests funding in the amount of $200,000 which represents the
maximum amount allowable under this grant classification. Total project cost is estimated at
$473,870.
Fayetteville Municipal Airport respectfully requests your consideration and approval of this grant
application. Please contact me if you desire further information, or have any question concerning
this application.
Since
Ray M. Boudreaux, 'rector
Aviation & Economic Development
RB:jn
Enclosures:\2\
Grant Application, 2 copies
4500 SOUTH SCHOOL AVENUE. SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE. AR 72701
PHONE 501-718-7640 Exi. 5 • FAX 501-718-7646
• •
ARKANSAS DEPARTMENT OF AERONAUTICS
APPLICATION FOR STATE AIRPORT AID
The CityPOUUMOV of Fayetteville , herein called "Sponsor",
hereby makes application to the Arkansas Department of Aeronautics for St.
funds pursuant to Act 733 of 1977, for the purpose of aiding in financing
project for the development of a municipal airport located in the City of
Fayetteville Arkansas, Washington County.
Date of Request: July 31, 2003
Name of Airport: Fayetteville Municipal Airport (Drake Field)
Name and address of City/County Commission sponsoring request:
Airport Department Person to Contact about project:
4500 South School. Suite F Ray M. Boudreaux, Director
Fayerteville. AR 72701
Phone/KAz Number: (479) 718-764 RtOX91/Fax Number: (479) 718-7646
Name and address of Engineering Firm (If Applicable):
McClelland Consulting Engineers, Inc.
1810 N. College, P.O. Box 1229
Fayetteville, AR 72702-1229
Describe the work to be accomplished:
Contact Person: Wayne Jones
Phone/Fax Number: (479) 443-2377
fax: (479) 443-9241
Construction of a 124 ft. by 80 ft.
(9920 SF) Corporate Hangar with office, lounge, and restroom to be used by the
University of Arkansas for their two aircraft.
State and Local Project Costs:
Please indicate: X 50-50% Match
75-25% Match
90-10% Match
Total
Local
Local
State
Cost of Project
Share/Funds
Share/In-Kind
Share
$ 473,870
$ 273,870
$ 200,000
Federal AIP Projects:
N/A
Total Cost of Project
Federal Share (90%)
Local Share (5%)
State Share
• •
State Airport Aid Application
Page Two
Provide the information listed below as it applies to your project:
Funds:
Source of Funds Local Funding: Fayetteville Municipal Funds (Airport Dept.)
Source of In -Kind Services N/A
Estimate starting date of project: September 2003
Estimate completion date of project: March 2004
Project will be for: New Airport Existing Airport X
Is land to be leased or purchased? N/A
Description of land and cost per acre: N/A
Provide the Federal AIP Grant Number (AIP Projects Only)
N/A
State Representatives for your area:
State Senator Sue Madison
State Representative Bill Pritchard - District 8
• •
State Airport Aid Application
Page Three
The sponsor agrees to furnish the Arkansas Department of Aeronautics a cc
of the legal instrument affecting use of the property for an airport. In
application for a new landing site or expansion of existing facility, the
FAA Form 7480.1, Notice of Landing Area Proposal, must be approved by FAA
before review for grant can be made by the state.
No land purchased with State Grant Funds may be sold or disposed of witho
State Commission approval. All requests for sale or disposal of property
will be considered on an individual case basis.
No airport accepting State Grant funding may issue an Exclusive Rights
Lease.
All applications for navigational aids (such as NDB & ILS) must have FAA
site approval before a state grant can be approved.
All Grant applications involving Federal Airport Improvement Program (AIP
funding must be accompanied by the approved FAA application.
If this project is approved by the Arkansas Department of Aeronautics, an(
is accepted by the sponsor, it is agreed that all developments and
construction shall meet standard FAA construction practices as outlined it
the specifications of this agreement. Runways, Taxiways, Parking Ramps,
etc. shall have a base and a thickness that will accomodate the weight of
aircraft expected to operate at this airport.
All grant applicants (City and/or County) are totally responsible for
compliance with all Federal, State, County and City Laws, Statutes,
Ordinances, Rules, Regulations, and Executive Orders concerning contracts
and purchases for which this grant is approved and issued. All grant
applicants must submit with their applications a completed Contract and
Grant Disclosure and Certification Form. (Form F-1 - Pages 1 & 2)
It is understood and agreed that should the sponsor fail to start this
project within three (3) months of the Arkansas Department of Aeronautics'
date of acceptance, that this grant is null and void.
It is also agreed that this project, except FAA funded projects, shall be
completed within one year from the date of acceptance of this grant by the
Arkansas Department of Aeronautics. Applications for extension will be
entertained if circumstances beyond the sponsor's control occur.
Funds will be disbursed according to Department procedures and final
inspection of completed project. (See Instruction page)
IN WITNESS WHEREOF, the sponsor has caused this Application for State
Airport Aid to be duly executed in its name, this day of July
X2 2003
Cit Fayetteville
Nam- of A.•nsor
orxz-i Signature
Ray M. Boudreaux Director
Title
Book2
• •
PROJECT COST ESTIMATE
CORPORATE HANGAR
DRAKE FIELD
FAYETTEVILLE MUNICIPAL AIRPORT
29 -Jul -03
Corporate Hangar for Univ. of Arkansas
Estimated Construction Cost $ 400,000.00
Contingency (5%) $ 14,600.00
Subtotal $ 414,600.00
Engineering Fee $ 59,270.00
Estimated Hangar Cost $ 473,870.00
TME CITY OF FAYETTEVILLE. ARKANSAS
•
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DEPARTMENTAL CORRESPONDENCE
TO: Ray M. Boudreaux
Aviation & Economic Development
FROM: Sondra Smith
City Clerk
DATE: 08/27/03
SUBJECT: Arkansas Department of Aeronautics
University of Arkansas Hangar Project
Attached is a copy of Resolution 123-03 for the above referenced grant.
The original will be microfilmed and filed in the City Clerk's office.
Thanks!
Sondra Smith
City Clerk
cc: Nancy Smith, Internal Auditor