HomeMy WebLinkAbout120-03 RESOLUTIONRESOLUTION NO.120-03
A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE
DEPARTMENT TO APPLY FOR AND ACCEPT A LOCAL LAW
ENFORCEMENT BLOCK GRANT (LLEBG) IN THE AMOUNT OF
THIRTY-THREE THOUSAND FOUR HUNDRED NINETY
DOLLARS ($33,490.00) FROM THE U.S. DEPARTMENT OF
JUSTICE FOR THE PURCHASE OF COMPUTER EQUIPMENT,
AND APPROVING A BUDGET ADJUSTMENT IN THE SAME
AMOUNT TO RECOGNIZE THE GRANT REVENUE AND
APPROPRIATE THE MATCI IING FUNDS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby accepts a Local Law Enforcement Block Grant (LLEBG) in the amount of
Thirty -Three Thousand Four Hundred Ninety Dollars (533,490.00) from the U.S.
Department of Justice for the purchase of computer equipment.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the same amount to recognize the grant
revenue and appropriate the matching funds.
PASSED and APPROVED this 19th day of August, 2003.
AYEI_ l!.
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By: �i[�'' " " �'
SON RA SMITH, City Clerk
APPROVED:
By:
• City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Department: Police
Division: Police
2003 Program: Sales Tax Capital Improvements
Date Requested
8/19/2003
Adjustment Number
Project or Item Requested:
$33,490 in the Public Safety Computer System capital
project.
Project or Item Deleted:
None. To recognize $30,141 in Federal Grant revenue.
None. To recognize $3,349 in Investment Eamings
revenue.
Justification of this Increase:
The funds are for the purchase of additional computer
system equipment for the Police Department.
Justification of this Decrease:
The $30,141 will be received as part of the 2003 Local
Law Enforcement Block Grant.
For 2003, additional Investment eamings were received
over 2003 budgeted amounts.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Minor equipment
4470 9470 5210 00 33,490 03004 1
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Federal grants
Interest -investments
4470 0947 4309 00 30,141 03004 1
4470 0947 4708 00 3,349
Approval Signatures
Requested
Budget Manager
Date
Date
Department Director Date
a & Ince. al Services Director
ayor
$- 03
Date
42%
Date
Budget Office Use Only
Type: A B C E
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
•
•
NAME OF FILE: Resolution No. 120-03 wlbudget adjustment
CROSS REFERENCE:
Item # Date Document
1
08/04/03
Staff Review Form w/attachments
draft resolution
memo to Mayor/City Council
2
08/27/03
memo to Rick Hoyt
NOTES:
•
STAFF REVIEW FORM - FINANCIAL OBLIGATI
X AGENDA REQUEST
CONTRACT REVIEW
X GRANT REVIEW
For the Fayetteville City Council Meeting of: August 19, 2003
F•/ i' / 3
FROM:
Rick Hoyt
Name
Police Police
Division Department
ACTION REQUIRED: Approval to apply for and accept the 2003 Local Law Enforcement Block Grant in the
amount up to $33,490. The City will need to appropriate 3,349.00 as a 10% match. Also approval for the
attached budget adjustment recognizing the grant and appropriating the matching funds. The total grant will
be used to purchase computer equipment.
COST TO CITY:
$33,490.00 S 462,152.00 Public Safety Computer System
Cost of this request
Account Number
Category/Project Budget Program Category / Project Name
$
234,664.00 Police Safety improvements
Funds Used to Date Program / Project Category Name
03004 $ 227,488.00 Sales Tax Capital Improvement
Project Number
Remaining Balance Fund Name
BUDGET REVIEW:
X Budgeted Item X Budget Adjustment Attached
g —i1 53
Budget Mana r Date
CONTRACT/GRANT/LEASE REVIEW:
5022 4ILA5 74, 3 /�cttkcc;1 Sha . 81/41/03
Accounting Manager Date, internal A itor Date
DD
City Atto rjiey
Da
Purchasing Manager Date
STAFF RECOMMENDATION • Approve resolution allowing the Police Department to apply and accept the 2003
Local Law Enforcemnt Block Grant and approve the budget adjustment.
Received in Mayor's Office
Division Head Date
Department Director
Fihance & Internal Services Dir.
Date
Date
Chni alive Officer Dat
OA
Date/''/_
Cross Reference:
Previous Ord/Res$:
Orig. Contract Date:
Orig. Contract Number:
New Item: Yes No
Mayor • Date •
Staff Review Form - Page 2
Description 2003 Local Law Enforcement Block Grant
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Cp�p`!p1 aftsi 4+0.4_ I AQ -
Grants Coordinator
Meeting Date August 19, 2003
Reference Comments:
• •
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE
DEPARTMENT TO APPLY FOR AND ACCEPT A LOCAL LAW
ENFORCEMENT BLOCK GRANT (LLEBG) IN THE AMOUNT OF
THIRTY-THREE THOUSAND FOUR HUNDRED NINETY
DOLLARS ($33,490.00) FROM THE U.S. DEPARTMENT OF
JUSTICE FOR THE PURCHASE OF COMPUTER EQUIPMENT,
AND APPROVING A BUDGET ADJUSTMENT IN THE SAME
AMOUNT TO RECOGNIZE THE GRANT REVENUE AND
APPROPRIATE THE MATCHING FUNDS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby accepts a Local Law Enforcement Block Grant (LLEBG) in the amount of
Thirty -Three Thousand Four Hundred Ninety Dollars ($33,490.00) from the U.S.
Department of Justice for the purchase of computer equipment.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the same amount to recognize the grant
revenue and appropriate the matching funds.
PASSED and APPROVED this 19th day of August, 2003.
APPROVED.
•
r
ATTEST -
By:
S.1 DRA Clerk
i
tr.
f�
DY, Mayor
•
FAYETTEVILLE
THI CITY OF FAYt.TtVILL[, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO: MayorCoody and Members of the City Council
FROM: Rick Hoyt, Chieff Police
DATE: August 1, 2003
SUBJECT: 2003 Local Law Enforcement Block Grant
Background:
The City of Fayetteville has been receiving block grants since 1987. The amount
of each grant award is calculated based upon population and UCR statistics. These funds
have been used to begin our School Resource Officer program as well as funding for
computers and mobile video equipment.
Current Status:
The police department received notification through Senator Blanche Lincoln's
office announcing the grant application period. The application will be available on-line
August 4, 2003 and must be completed by August 28, 2003. Attached is copy of the
application for the 2003 Local Law Enforcement Block Grant (LLEBG) in the amount of
$30,141.00. This grant requires a 10% match or $3,349.00 for a total project in the
amount of 33,490.00. A budget adjustment is attached to accept the award when the
application is accepted.
Recommendation:
It is recommended the City Council approve the application and the acceptance of
the 2003 LLEBG for the purchase of computer equipment for the Fayetteville Police
Department and budget adjustment to cover the matching funds. The funds obtained
through the LLEBG follow guiding principal #4 and #10 by providing federal funds to
cover costs of computer equipment for the Police Department.
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
TO:
FROM:
DATE:
SUBJECT:
Rick Hoyt
Chief of Police
Sondra Smith
City Clerk
08/27/03
Local Law Enforcement Block Grant
U.S. Department of Justice
Computer Equipment
Attached is a copy of Resolution 120-03 for the above referenced grant.
The original will be microfilmed and filed in the City Clerk's office.
Thanks!
Sondra Smith
City Clerk
cc: Nancy Smith, Internal Auditor
Clarice Pearman - 2003 Local Law Enforcerr. Block Grant
From: Clarice Pearman
To: Hoyt, Rick
Date: 10/29/03 12: 36 P M
Subject: 2003 Local Law Enforcement Block Grant
Dear Chief:
• Page 1 ti
On 8/19/03 the City Council authorizing applying for the above grant. The clerk's office does not have a
copy of this grant to attach to resolution. I now am requesting a copy of that grant application. Please see
that we get one.
Thanks.
Clarice
x309