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HomeMy WebLinkAbout117-03 RESOLUTION• • RESOLUTION NO. 117-03 A RESOLUTION APPROVING TASK ORDER NO. 2 IN THE AMOUNT OF EIGHTY-FOUR THOUSAND FOUR HUNDRED DOLLARS ($84,400.00) WITH McCLELLAND CONSULTING ENGINEERS FOR ENGINEERING, DESIGN, AND CONSTRUCTION OVERSIGHT ASSOCIATED WITH THE CONSTRUCTION OF THE USDA FOREST SERVICE TANKER BASE AT THE FAYETTEVILLE MUNICIPAL AIRPORT; AND APPROVING A BUDGET ADJUSTMENT FOR THE SAME AMOUNT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 2 in the amount of Eighty -Four Thousand Four Hundred Dollars ($84,400.00) with McClelland Consulting Engineers for engineering, design, and construction oversight associated with the construction of the USDA Forest Service tanker base at the Fayetteville Municipal Airport. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of Eighty -Four Thousand Four Hundred Dollars ($84,400.00) for same. PASSED and APPROVED this 5th day of August, 2003. TTEST: By: ,t41 Z MsL SONDRA SMITH, City Clerk APPROVED: By: 1 • • TASK ORDER NO. 2 USDA Forest Service Air Tanker Base FAYETTEVILLE MUNICIPAL AIRPORT STATE OF ARKANSAS COUNTY OF WASHINGTON This Task Order is written pursuant to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on April 30. 2003 as amended. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered into and executed on the date indicated below the signature block, by and between the City of Fayetteville and McClelland Consulting Engineers (MCE) sets forth the project description, project schedule, and engineering fees related to USDA forest Service Air Tanker Base at the Fayetteville Municipal Airport. SECTION I - PROJECT DESCRIPTION The project is to consist of: the preliminary and final engineering design for the airside paving for the USDA Forest Service Air Tanker Base on the east side of the Airport; preliminary and final cost estimates; meetings with the City's Airport Department and the Forest Service to review various aspects of the project; and engineering services associated with detailed design and construction. 1:\DRAKE FIELD \\CONTRACTS\2003-2006\Task Order 2.duc • • SECTION II - PROJECT SCHEDULE From the time the City of Fayetteville issues the Notice To Proceed (NTP), MCE will endeavor to execute the project as expeditiously as possible to enable the City of Fayetteville to solicit competitive bids for construction as soon as possible late July or August 2003. SECTION III - SCOPE OF SERVICES MCE shall, generally, provide those services listed in the basic agreement which are applicable to this specific Task Order. Specifically, this project is likely to include: A. Performing preliminary engineering. B. Formulating preliminary and final construction cost estimates. C. Meeting with the City of Fayetteville and their Tenant to discuss design criteria, desired features, and schedule. D. Performing the detailed design of the construction project as determined by the City of Fayetteville and their Tenet. E Advertising for competitive bids and recommending the award of a construction contract. F. Construction administration and inspection. G. Construction staking for a baseline and benchmark. H. Construction materials testing. I. Providing a set of "Record Drawings" at the completion of construction based upon the Contractor's mark-ups. 1:\DRAKE FIELD\CO`1TRACI S\2003-2006\Task Order 2.doe • • SECTION IV - FEES AND PAYMENTS The following fees are to be paid to the Engineer as compensation for his services regarding the design of the USDA Forest Service Fire Fighting Tanker Base at Fayetteville Municipal Airport: A. Preliminary Engineering; Phasing Plan, Cost Estimates, and Meetings a lump sum of $ 10,000. B. Detailed Plans & Specs: a lump sum of $ 22,000. C. Bidding Service: a lump sum of $ 1,250. D Construction Administration & Inspection: hourly rates, Not to Exceed Contr. Admin $ 3,416. Observation $ 35,084. Record Drawings $ 1,150. E. Construction Staking: a lump sum of $ 500. F. Construction materials testing: hourly rates & unit prices, Not to Exceed $ 11,000. Total Additional Engineenng Services Not to Exceed $ 84,400.00 The USDA Forest Service will reimburse the City of Fayetteville for these engineering fees through their lease with the City of Fayetteville. Appendices A, B, & C presents hourly rates for personnel anticipated to be assigned to this project and the unit prices as well as the basis of payments to be made to the MCE SECTON V - BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING J:\DRAK F. FI F I.D\CONTRACTS\2003-2000\Task Order 2.doc -3- • • SERVICES shall remain in full force as originally approved and executed. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE: By: Mayor Attest: SU ✓ CD ^^^^'E't''' Date: 51 Aix) 3 yasesernisaa ' t;b:0 • 8;11...n ` i t) j 3110 FOR McCLELLAND CONSULTING ENGINEERS, INC.: 1:\DRAKE FIELD \CONTRACTS\2003-2006\Task Order 2.doc • re BLu Lu ƒ 5907.00 88a88881118 .-rr ;; ; �;!` 8 - 8 - 62500 5252700 I 51 821 W 888 -�� / W LLJS 8 i 52.657 00 i 5152000 1 8822 !fp|| - 8 41,8 its ORS nn� 8 ; 8 8 : 8 ! , i 6K §. DIRECT EXPENSE 56 00 8 a 8 ! 88 !! .,. ;1, I |` ; 8 8S 00015 55.00 ■ 9^ !§ S 8 k ! SUB.cONS. FEE l 8 ■ 8 , 50 00 8 . MILEAGE 0 . 2 0 , INSPECTOR 56750 0 0 S4S 1 9 3 Op - §§k 0 nn , 0. ra . in° DON 0 . . . LICENSED SURVEYOR 560 00 CADD OPER. 3 556.00 .�..� . ; ,CIVW.4.462. V V 0 0 0 §i| m.o.co.n : ,.n,cnn ; , a, co a Nil ' •• — . .t.. -,fl. . •• • . ENGINEERING TECHNICIAN *57.00 PROJECT ENGINEER $60.00 00000 ,40004N01. g -.9;,Weer4.Wn..O 0 X ° ,sM . ; § PROJECT MORJENOR. 590 00 [ 37 j 1[ 76 PROJECT DIRECTOR 5105.00 |! |i TASK DESCRIPTION 1 PRELIMINARY DESIGN SITE PIAN FOR TAXIWAY & APRON GRADING PLAN FOR TAXIWAY d APRON DRAINAGE PLAN FOR TAXWAY & APRON EROSION CONTROL PLAN PAVEMENT JOINTING PLAN PAVEMENT DETAILS STRIPING RAN ! ( ill PRELIMINARY QUANTITIES PRELIMINARY COST ESTIMATE ( } REVIEW MEETINGS WITH AIRPORT 6 USDA SUBTOTAL, PRELIMINARY DESIGN PHASE DETAILED DESIGN \ SITE PLAN FOR TAXNVAY 6 APRON GRADING RAN FOR TAXIWAY 5 APRON ORA:NAGE PLAN FOR TAXIWAY 7 APRON I EROSION CONTROL RAN -- 1 PAVEMENT JOINTING PLAN - -- - -- PAVEMENT DETAILS e 0 [ PREPARE CONSTR MATERIALS TESTING PLAN SPECIFICATIONS (\ /§Ca I DETAILED COST ESTIMATE $ REVIEW MEETINGS WITH AIRPORT 6 USDA RFIASI NJS TO (YYfTRAQ MCLIMFNTS SUBTOTAL, DETAILED DESIGN PHASE [BIDDING [CONSTR. ADMIN. AND INSPECTION CONSTR AfM INISTRATON RECORD DRAWINGS [CONSTRUCTION STAKING [CONSTRUCTION MILS TESTING SUBTOTAL, CONSTRUCTION PHASE [GRAND TOTAL, ENGINEERING SERVICES • APPENDIX B TASK ORDER NO. 2 Hourly Rates for Personnel Fayetteville Municipal Airport CATEGORY Project Director Project Manager Engineer III Engineer II Engineer I Registered Surveyor Computer Technician Senior Engineering Technician Engineering Technician Survey Crew (2 man) Clencal Support CADD Technician 111 CADD Technician 11 CADD Technician 1 Soils Lab Supervisor Soils Technician 11 Soils Technician 1 J:\DRAKE FIELD\CONTRACTS\2003-2006\Appendix B T02.doc BILLABLE HOURLY RATE RANGE $105 to $130 $85 to $105 $70 to $85 $50 to $70 $40 to $50 $40 to $55 $46 to $55 $55 to $65 $45 to $55 $80 to $105 $25 to $45 $50 to $60 $40 to $50 $25 to $40 $35 to $50 $30 to $35 $25 to $30 • • • • • APPENDIX C CONSTRUCTION MATERIALS LABORATORY FEE SCHEDULE TASK ORDER NO. 2 GENERAL: Laboratory Field Technician' AHTD-Oualified Technician' Engineering Technician' Senior Engineering Technician Lab Supervisor Consultation: Lab Supervisor Field Engineer Pro ect Engineer Pro ect Manager Principal Engineer Lab Report Preparation SOILS: AHTD-Qualified Field Technician So'Is Field Technician (1 -hour minimum) In -Place Compaction Test -Nuclear Gauge ASTM D 2922 Sample Pickup Nuclear Density Gauge Fee (per project, per day) Liquid Limit, Plastic Limit, Plasticity Index (3 point) ASTM D 4318 Sieve Analysis -Washed No 200 (Wet) ASTM D 1140 Sieve Analysis -Dry ASTM D 422 Hydrometer Analysis ASTM D 422 Specific Gravity ASTM D 854 Soils Classification, Unified or AASHTO ASTM D 2487 or AASHTO M 145 Laboratory Maximum Compaction Test ASTM D 698 or AASHTO T 99 Laboratory Maximum Compaction Test ASTM D 1557 or AASHTO T 180 Potential Volume Change -Swell Pressure Califomia Beating Ratio -CBR ASTM D 1883 (3 point) (Proctor curve additional) Shrinkage ASTM D 427 Soil Bearing Capacity (Engineering Tech., 2 -hour minimum) Non -ASTM Procedures Available On Request CONCRETE Concrete Mix Design Review Concrete Mix Design (Lab Supervisor) Confirm Concrete Mix Design Concrete Field Technician ' (1 -hour minimum): (For any of the following 6 items:] • Unit Weight and Yield of Freshly Mixed Concrete ASTM C 138 • Concrete Cylinder or Beam Molding ASTM C 31 • Concrete Cylinder or Beam Pickup • Concrete Slump Test ASTM C 143 • Concrete Air Content Test ASTM C 231 or C 173 • Cement Mortar or Group Sampling AHTD-Qualified Concrete Technician: [For any of the foregoing 6 items] Compressive Strength of Concrete Test Cylinders ASTM C 39 (pad cap) Compressive Strength of Concrete Test Cylinders ASTM C 39 (sulfur capped) Spare Cylinders Specimens Processed but not Tested Schmidt Hammer Testing (Engineering Tech, 2 -hour minimum) • ACI Grade I Concrete Field Testing Technician JanW f4DCO4TMCTWes:04C araa C TOl CCC $ 32.00 per hour 38.00 per hour 50.00 per hour 61.00 per hour 45.00 per hour 45.00 per hour 65.00 per hour 75.00 per hour 105.00 per hour 120.00 per hour 30.00 per hour 38.00 per hour 32.00 per hour 15.00 each 48.00 each 35 00 per sieve 8.00 per sieve 90.00 each 50.00 each 110.00 each 120.00 each 135.00 each 100.00 each 150.00 each 50.00 each 45.00 per hour Price on Request 45.00 per hour Price on Request 32.00 per hour 38.00 per hour 10.00 each 15.00 each 10.00 each 45.00 per hour Pogo 1 of 2 APPENDIX C CONSTRUCTION MATERIALS LABORATORY FEE SCHEDULE TASK ORDER NO. 2 CONCRETE (Continued): Flexural Strength of Concrete Beams ASTM C 78 or C 293 Spare Beam Specimens Processed but not Tested Compressive Strength of Grout Cubes Compressive Strength of Cement Mortar Cubes Concrete Coring (3' or 4"): Core Machine & Lab Technician Additional Lab Technician, as required Compressive Strength of Concrete Cores (3" or 4") Other Core Sizes Aggregate Sieve Analysis: Dry Sieve ASTM C 136 Wet Sieve ASTM C 117 Fineness Modules Decantation Deleterious Materials Specific Gravity and Absorption of Aggregate ASTM C 127 & C 128 Dry Rodded Unit Weight of Aggregate ASTM C 29 Sodium or Magnesium Sulfate Soundness (5 cycles) ASTM C 88 Additional Cycles ASPHALT: Asphalt Mix Design Review Asphalt Mix Design (Lab Supervisor) Asphalt Field Technician In -Place Compaction Test -Nuclear Gauge (Lab Technician) Sample Pickup Marshall Test including Stability, Flow, Laboratory Density, Percent Air Voids, Percent Voids in Mineral Aggregate (3 specimens per test) Extraction including percent Bitumen and Aggregate Gradation Laboratory Density of Cored Plugs including Depth Measurement Asphalt Coring (3" or 41: Core Machine & Lab Technician Additional Lab Technician, if required Sample Pickup FIREPROOFING: Unit Weight, Bonding Strength, Thickness and Sampling (actual time required for Lab Technicians) Report Preparation (Lab Supervisor) STRUCTURAL STEEL: Bolt Torque Testing: Lab Technician(s) Field Engineer Pneumatic Torque Wrench Calibration (twice per day) Visual Weld Inspection Field Engineer Services not Listed are Available on Request I CRUZ FctD (mAcTM1 2COAQ.FJe]R C T02 OOCen 25.00 each 20.00 each 20.00 each 15.00 each 60.00 per hour 32.00 per hour 30.00 each Price on Request 8.00 each 35 00 each 25 00 each 30.00 each 60.00 each 85.00 each 50.00 each 250.00 each 50.00 each Price on Request 45.00 per hour 32.00 per hour 32.00 per hour 225.00 each 170.00 each 25.00 each 60.00 per hour 32.00 per hour 32.00 per hour 32.00 per hour/Tech 45.00 per hour 32.00 per hour 65.00 per hour 50.00 each 70.00 per hour Page 2 of 2 • City of Fayetteville, Arkansas • Budget Adjustment Form Budget Year 2003 Department Division: Program: General Govemment Aviation & Economic Development Airport Capital Date Requested 8/5/2003 Adjustment Number Project or Item Requested: $84,400 in the Taxiway "A" Extension Phase 1- capital project. Project or Item Deleted: None. To recognize $84,400 in Federal Cost Sharing revenue from the USDA. Justification of this Increase: The funds are needed to construct the tum -outs and the loading/parking ramps of the Taxiway as part of a cost sharing project with the USDA Forestry Service Justification of this Decrease. The USDA Forestry Service will fund its share of the design and construction of the project will is estimated to be $1,200,000. This $84,400 represents the preliminary engineering. Account Name Increase Budget (Decrease Revenue) Account Number Amount Project Number Building costs 5550 3960 5804 00 84,400 03012 1 Decrease Budget (Increase Revenue) Account Name Account Number Amount Project Number Federal Cost Sharing 5550 0955 4303 01 84,400 03012 1 Approval Signatures R13 tlbrir�j udget pager Date Date 7 )2-o3 Department Director((Date %4 88$cc� Oto�ve /-7,S-4:13 Finance Internal/SZrvices Dir)egtor Date . apt ia7 Mayor e Budget Office Use Only Type: A B C /D E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Initial Date NAME OF FILE: Resolution No. 117-03 w/Task Order No. 2 CROSS REFERENCE: Item # Date Document 1 07/22/03 Staff Review Form w/attachments draft resolution memo to Mayor/City Council MCE letter to Ray Boudreaux 2 08/12/03 memo to Ray Boudreaux NOTES: X AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW STAFFREVIEW FORM - FINANCIAL OBLIGAON 12,625 15 /D3 117 124:4(7! 1 4 Ons //, McClelland Task NoYN°rs 7is� Ordtr L For the Fayetteville City Council Meeting of: August 5,2003 FROM: Ray M. Boudreaux Name Aviation & Economic Development Airport Division Department ACTION REQUIRED: Approval of Task Order No. 2 with McClelland Consulting Engineers, Inc. to perform engineering, design and construction oversight of the USDA FS portion of the airside pavement associated with the USDA FS tanker base. Approval of a Budget Adjustment. Signature of the Mayor required. COST TO CITY: $84,400.00 Cost of this request $ Taxiway A Extension Phase I Category/Project Budget Program Category / Project Name 45550.3960.5804.00 $ - Capital Account Number 03012 Project Number Funds Used to Date Program / Project Category Name Airport Remaining Balance Fund Name BUDGET REVIEW: udget Manager Budgeted Item X Budget Adjustment Attached ?- L2 J 3 Date CONTRACT/GRANT/LEASE REVIEW: AccountiTig Manager 7/22 /0 3 Date Internal Auditor Date —1127133 P4 _ ___Z Purchasing Manager Date Date STAFF RECOMMENDATION: ead — Date Department Director / Dat Fih/a/nn- & Internal ervices Dir. 4444 Chief A nistra Officer 1-41112S3 Z to Orig. Contract Number: #747 Task #9 Date Mayor Date Received in Mayor's Office -7 43/03 e3;ross Reference: Previous Ord/Resp: Res # 12-02 Orig. Contract Date: 2/11/2002 New Item: Yes X No • Staff Review Form - Page 2 • Description McClelland Task 82 Meeting Date August 5, 2003 Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator • • RESOLUTION NO. A RESOLUTION APPROVING TASK ORDER NO. 2 IN THE AMOUNT OF EIGHTY-FOUR THOUSAND FOUR HUNDRED DOLLARS ($84,400.00) WITH McCLELLAND CONSULTING ENGINEERS FOR ENGINEERING, DESIGN, AND CONSTRUCTION OVERSIGHT ASSOCIATED WITH THE CONSTRUCTION OF THE USDA FOREST SERVICE TANKER BASE AT THE FAYETTEVILLE MUNICIPAL AIRPORT; AND APPROVING A BUDGET ADJUSTMENT FOR THE SAME AMOUNT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 2 in the amount of Eighty -Four Thousand Four Hundred Dollars ($84,400.00) with McClelland Consulting Engineers for engineering, design, and construction oversight associated with the construction of the USDA Forest Service tanker base at the Fayetteville Municipal Airport. Section 2. That the City Council of the City of Fayetteville, --A ns s hereby approves a budget adjustment in the amount of Eighty -F usand Four Hundred Dollars ($84,400.00) for same. PASSED and APPROVED this 5th day of August, 2003'. PPROVE \ .. 1 ODY, Mayor FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DAN COODY, MAYOR TO: THRU: FROM: . DATE: SUBJECT: MEMORANDUM Dan Coody, Mayor Members of the City Co Staff Contract Review Co Ray M. Boudreaux, Director, Aviation an July 16, 2003 Task Order No. 2 McClelland Consulting oversight of the USDA Forest Service Fire • Edonomic Development ngineers for design and construction anker Base. Background: In meetings with the FAA and the Forest Service, agreements were made for the construction of the new Fire Tanker Base ramp and taxiway system. The FAA will fund 90% of the taxiway project. (Grant 3-05-0020-031-2003/$1,232,723.00) We will apply for State Aeronautics support for 5% and the Airport will fund the remaining 5% which is approximately $60,000.00 in local funding. The USDA will fund the tum -outs and the loading and parking ramps for their aircraft at approximately $1,200,000.00. Agreement was made among the parties that McClelland Consulting Engineers would design and provide construction oversight for the entire project and that the project would be bid as one project. FAA required this to insure integrity of the pavement and to hopefully get a savings from the larger project for both the FAA and the USDA. Task Order No. 9 with McClelland Consulting Engineers for the design and construction oversight of the Taxiway "A" extension for the USDA development was approved by the City Council February 5, 2002 ($116,730.0) Budget Considerations: Attached please find a budget adjustment for the expenses associated with Task Order No. 2 for $84,400.00 for design and construction oversight of the USDA Forest Service Fire Tanker Base tumouts Requested Action: Approve Task Order No.2 to McClelland Consulting Engineers for the design and construction oversight of the USDA Forest Service Fire Tanker Base turnouts and parking ramp and a Budget Adjustment for the associated expense of $84,400.00 Attachments: Staff Review Form Task Order No. 2 Budget Adjustment Aviation and Economic Development Department Fayetteville Municipal Airport, Drake Field 4500 South School Avenue, Suite F Fayetteville, Arkansas 72701 Ray M. Boudreaux, Director • MtEcoNsut TING McCLELLAND DESIGNED TO SERVE / ENGINEERS. INC. PO. Box 1229 Fayetteville, Arkansas 72702-1229 479-443-2377 FAX 479443-9241 July 10, 2003 Mr. Ray Boudreaux Airport Director, Fayetteville Municipal Airport 4500 S. School Suite F Fayetteville, AR 72701 RECEIVED J U L 1 0 2003 AIRPORT Re: Proposed Task Order No. 2 USDA Forest Service Air Tanker Base Dear Mr. Boudreaux: In response to your request, please find three (3) copies of Task Order No. 2 for the above referenced project. Please advise if you need further information regarding this Task Order. Thank you for this opportunity to extend our services. Sincerely, McCLELLAND CONSULTING ENGINEERS, INC. 2'- ayner ones, P E Vice Pres erit Enclosure: Task Order No. 2 (3 copies) J:\2002)022103correspondence\boudreaux-0710.wpd•ch FAYETTEVIri.LE ME CITY Of FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Ray Boudreaux Aviation & Economic Development From: Clarice Buffalohead-Pearman City Clerk's Division Date: 8/12/2003 Re: Resolution 117-03 Attached hereto is an executed copy of the above resolution passed by the City Council August 5, 2003 approving Task Order No. 2 for engineering, design and construction oversight contract with McClelland Consulting Engineers. Also, a copy of the budget adjustment approved by the Council is attached. The resolution/budget adjustment will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the city clerk's office know. /cbp Attachment(s) Nancy Smith, Internal Auditor Kevin Springer, Budget Manager