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Home My WebLink About115-03 RESOLUTIONRESOLUTION NO.115-03 A RESOLUTION AUTHORIZING THE FAYETTEVILLE PARKS AND RECREATION DIVISION TO APPLY FOR AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN AN AMOUNT UP TO TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000.00) FOR THE LAKE FAYETTEVILLE SPILLWAY BRIDGE PROJECT. BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Parks and Recreation Division to apply for an Arkansas Parks and Tourism Outdoor Recreation Grant in an amount up to Two Hundred Fifty Thousand Dollars ($250,000.00) for the Lake Fayetteville Spillway Bridge Project. PASSED and APPROVED this 5th day of August, 2003. APPROVED: By DAN COODY, Mayor NAME OF FILE: CROSS REFERENCE: Resolution No. 115-03 ocument NOTES: 1 07/17/03 Staff Review Form w/attachments draft resolution memo to Mayor/City Council copy of PRAB minutes copy of July 7, 2003 PRAB minutes 2004 Application Guide Sample Resolution 2 08/12/03 memo to Connie Edmonston NOTES: • XX AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW STAFrR F.VTEW FORM - :INANCTAI, OBLIGAT• For the Fayetteville City Council Meeting of: August 5,2003 ,i5 6115/°3 'Ise )0(g B�K5 ' l47ut ioN Glar — FROM: Connie Edmonston Na -.e Parks and Recreation Operations Divisior. Department ACTION REQUIRED: Approval of $250,000 from the Arkansas Fayetteville Spillway Bridge a resolution authorizing the City Parks and Project. Tourism Outdoor Recreation to apply for up to Grant for the Lake COST TO CITY: $ , X:3 s Cost of this request 1UlU-1]U]-Ui 2250-9250-5817.00 $ 348,595.00 ?arks Development Category/Project. Budget ?rogram Category / Project Name Park ',ono Dedication tuna -VC 42,590.00 Lake Recreation, Improvements Account Number Funds Used to Date 02043 $ ?rogram / Project Category Name 306,003.00 Parks Development Project Number Remaining Balance Fund Name BUDGET REVIEW: Budget Manage, x Budgeted Item -/7-3 Date Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: Accounting Manager City Attgrney 7/7/U.?411kDa -Btu ciLo/ Internal Au0.'itor Purchasing, Manager 7(17/03 Date 1112103 Date AFF RECOMME App/0..t ./ iivis. Head ION: Approval of resolution. ?-15 -03 ` .en D_rector Date Tinar.ce s Internal Seryices Dir. Date — i -I -o3 Date Received in Mayor's Office Cross Reference: Previous Ord/Resx: Orig. Contract Date: Orig. Contract Number: New Item: 7/(8/o3 Date1, g. • Staff Review Form - Page 2 • Description Arkansas Outdoor Recreation Grant Meeting Date Comments: Reference Comments: Budget Manager Accounting Manager City Attorney August 5, 2003 Id& Nth/ 0- j ii/id-P(eev See a }-f4e1e1 sc1A Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator • • • RESOLUTION NO. A RESOLUTION AUTHORIZING THE FAYETTEVILLE PARKS AND RECREATION DIVISION TO APPLY FOR AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN AN AMOUNT UP TO TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000.00) FOR THE LAKE FAYETTEVILLE SPILLWAY BRIDGE PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Parks and Recreation Division to apply for an Arkansas Parks and Tourism Outdoor Recreation Grant in an amount up to o T Hundred Fifty Thousand Dollars ($250,000.00) for the Lake Fayettevilll Sifft'wJy Bridge Project PASSED and APPROVED this 5th day of August, 2004. fel 4TT B APPROVE DAN ODY Mayor �. C FAYETTEVILLE TME CITY OF FAYETTEVILLE. ARKANSAS TO: THRU: FROM: DATE: SUBJECT: Mayor Coody and City Council Gary Dumas, Director of Operations ((�� Connie Edmonston, Parks & Recreation Directoro. July 15, 2003 Resolution to apply for Arkansas Outdoor Grant Program • 6 Background The Land and Water Conservation Fund (LWCF) is a federal program with funds derived from the sale of federal surplus real property, federal motor boat fuel tax, and Outer Continental Shelf mineral receipts. The Arkansas Natural and Cultural Resources Grant and Trust Fund (NCRGTF) is a state program with funds collected from a tax on the transfer of certain real estate in the State of Arkansas. LWCF and NCRGTF funds are included in the Department of Parks and Tourism's Outdoor Recreation Grants Program for funding outdoor recreation facilities. Only incorporated cities and counties may apply. This is a 50/50 reimbursable matching grant with a $250,000 maximum request on matching funds. Last year, Arkansas Parks and Tourism awarded our City with $100,000 for construction of the Walker Park Skate Park. Eastin Outdoors, Inc. was contracted to write that grant, and once again, we have entered into a contract with Eastin Outdoors for $6,000 to write the 2004 grant proposal. Grant deadline is August 29, 2003. Current Status Three public meetings were held on June 23, 27 and July 14, 2003 to gather input from the public of their recreational desires and to prioritize an eligible grant project. An outreach to groups such as ethnic minority populations, the elderly and persons with disabilities was attained through group meetings, e-mails, and telephone conversations. It was determined after obtaining public input that the Lake Fayetteville Spillway Bridge project should he submitted. This has been a highly requested project for the past twenty years. 1 he bridge is estimated to have a 250 to 300 foot span. With the increasing popularity and usage of the 5-1/4 mile trail around the lake, the bridge is needed to make it more accessible and safe for park patrons. The grant application must include detailed budgets, plans, specifications and bid documents that are ready for immediate bid and construction Facilities constructed with this grant must be accessible to the handicapped. Fhe spillway bridge is a very viable project to pursue for this grant. Carter Burgess design contract for the bridge was approved at the May 20, 2003 City Council meeting at a cost of $42,536. Capital funds in the amount of $218,595 was funded for this project, plus an additional $130,000 from the Northeast Park District's Park Land Dedication Fund was authorized by the Parks and Recreation Advisory Board at the November 4, 2002 and July 7, 2003 meetings. If this grant is received, funds remaining in our project budget will he for improvements to the trails system. Recommendation Parks and Recreation requests City Council approval of a resolution to authorize the City to apply for up to $250,000 from the Arkansas Parks and Tourism Outdoor Recreation Grant Program for the Lake Fayetteville Spillway Bridge project. ATTACHMENTS PRAB Meeting Minutes July 7, 2003 DRAB Meeting Minutes November 4. 2002 Justification: • PRAB Rcgular Mccting This development is over 100 units and would require a waiver of the ordinance. I) The development is providing adequate park services for its patrons including a swimming pool, club house, lake, picnic tables, and a playground, concrete sidewalk/trail along Futrall. Ms. Eads commented the developers appeared to be providing amenities equivalent to those the city would provide for a park. MOTION: Mr. Hill moved to recommend to the City Council to accept money in lieu of a land dedication to satisfy the park land dedication requirement for Southern View Apartments. Mr. Colwell seconded the motion. Upon roll call, the motion was approved 5-0-0 with Mauritson absent for the vote. 3. Park Land Dedication Fund Requests Park Staff recommends the following expenditures from the Park Land Dedication Fund: Northeast Park District: 510,000 Picnic tables and grills for Lake Fayetteville Softball Complex Picnic tables, grills and sign for Braden Park Picnic tables and benches for East Mud Creek Trail 5100,000 Lake Fayetteville Spillway Bridge Northwest Park District: 510,000 Gary Hampton Softball Complex Equipment Shed MOTION: Ms. Eads moved to appropriate Ten Thousand Dollars (510,000) from the Northeast Park District for picnic tables and grills for Lake Fayetteville Softball Complex, for picnic tables, grills, and sign for Braden Park, and for picnic tables and benches for East Mud Creek Trail; One Hundred Thousand Dollars ($100,000) from the Northeast Park District for Lake Fayetteville Spillway Bridge; and Ten Thousand Dollars ($10,000) from the Northwest Park District for Gary Hampton Softball Complex Equipment Shed. Mr. Shoulders seconded the motion. Upon roll call, the motion was approved unanimously 6-0-0. November 4, 2002 / 2 • • PARKS AND RECREATION ADVISORY BOARD Meeting Minutes July 7, 2003 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order at 5:30 p.m. on July 7, 2003 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas by Chairperson Colwell. Present: Parks and Recreation Advisory Board members Bailey, Hill, Shoulders, Marley, Colwell, and Mauritson; City staff Edmonston, Coles, Hatfield, Hesse, Nelson, Ohman, Wright; and Audience. 7. Park Land Dedication Funding Requests: Steve Hatfield Parks and Recreation Staff requested the following projects for funding from the Park Land Dedication Fund: Northeast Park District: S30,000 for Lake Fayetteville Spillway Bridge Project Northwest Park District: S200,000 for West Mud Creek Trail Project Mr. Hatfield updated the status of the design and construction documents for the Lake Fayetteville spillway bridge. The location selected will simplify the bridge construction but will require a longer bridge. Scott Mashburn questioned ADA accessibility and Mr. Marley requested leaving the current route around the spillway as an alternative for bicyclists. West Mud Creek Trail was redesigned in-house and is now being reviewed by the State. The one -mile section will extend from Front Street along West Mud Creek to Steele Boulevard. Eventually the trail will tie into Gregg street. MOTION: Mr. Mauritson moved to appropriate Thirty Thousand Dollars ($30,000) from the Northeast Park Land Dedication Fund for the Lake Fayetteville Spillway Bridge Project and Two Hundred Thousand Dollars ($200,000) from the Northwest Park Land Dedication Fund for the West Mud Creek Trail Project. Mr. Shoulders seconded the motion. Upon roll call, the motion was approved 6-0-0. July 7, 2003 / 1 5 • APPLICATION PROCEDURES 2004 APPUCAnON GUIDE RESOLUTION NO. WHEREAS Arkansas seeks to improve the recreation facilities and wishes to seek grant funding assistance; and WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation arca it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been established; and WHEREAS, this governing body understands the grantee and grantor will enter into a binding agreement which obligates both parties to policies and procedures contained in the Land and Water Conservation Fund Grana AManua/including, but not limited to the following; the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all rcsonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. City Council/Quorum Court is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project:. NOW, THEREFORE, BE IT RESOLVED by the City Council/Quorum Court of Arkansas that the Mayor/County judge is hereby authorized to make application to the Arkansas Department of Parks and Tourism for assistance to develop recreational facilities for the Ciry/County; therefore such application shall be submitted as expediently as possible. Passed this day of 2003. APPROVED: Mayor/Counry Judge Clerk 21 FAYETTEVILLE THE CITY Of FAYETTEVILtt. ARKANSAS DEPARTMENTAL CORRESPONDENCE s To: Connie Edmonston Parks & Recreation Division From Clarice Buffalohead-Pearman City Clerk's Division Date: 8/12/2003 Re: Resolution 115-03 Attached hereto is an executed copy of the above resolution passed by the City Council August 5, 2003 approving the Arkansas Parks & Tourism Outdoor Recreation Grant for the Lake Fayetteville Spillway Bridge Project. The resolution will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the city clerk's office know. /cbp Attachment(s) cc Nancy Smith, Internal Auditor