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HomeMy WebLinkAbout114-03 RESOLUTION• • RESOLUTION NO.114-03 A RESOLUTION AWARDING BID #03-42 TO MULTI -CRAFT CONTRACTORS, INC. IN THE AMOUNT OF ONE HUNDRED THREE THOUSAND EIGHT HUNDRED EIGHTY-FIVE DOLLARS ($103,885.00) TO INSTALL BACK-UP GENERATORS AT EACH OF THE FAYETTEVILLE FIRE DEPARTMENT'S FIVE FACILITIES; AND APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF TEN THOUSAND THREE HUNDRED EIGHTY-NINE DOLLARS ($10,389.00) FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #03-42 to Multi -Craft Contractors, Inc. in the amount of One Hundred Three Thousand Eight Hundred Eighty -Five Dollars ($103,885.00) to install back-up generators at each of the Fayetteville Fire Department's five facilities. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a Project Contingency in the amount of Ten Thousand Three Hundred Eighty -Nine Dollars (510,389.00) for same. PASSED and APPROVED this 5th day of August, 2003. By: 4a..la..i /hulk' SONDRA SMITH, City Clerk APPROVE By DAN COODY, May CONTRACT THIS AGREEMENT, made and entered into the 5th day of August, 2003, by and between the City of Fayetteville, County of Washington, State of Arkansas, and Multi -Craft Contractors, Ind., hereinafter called the Contractor. WITNESSETH THAT: WHEREAS, the City of Fayetteville has called for bids for installation of generators and related electrical in Fire Stations 1, 2, 4, 5 & 6, as set out in the Plans and Specifications and approved by the City of Fayetteville, Arkansas; and WHEREAS, pursuant to the published calls for bids under said Plans and Specifications, the Contractor is the lowest and best qualified bidder for the construction of said Improvements; NOW THEREFORE, the Contractor agrees with the City of Fayetteville to commence and complete the construction of: Bid No. 03-42 which shall be the installation of generators and related electrical in Fire Stations #1, 2, 4, 5 & 6 for The City of Fayetteville, Arkansas, in accordance with the bid schedule, plan drawings, the contract documents including the project specifications, including all Work required for a complete and acceptable installation, for the unit and lump sum prices bid in the Bid Proposal, all of which become and are a part of this Contract, the total sum thus being One Hundred Three Thousand, Eight Hundred, Eighty Five Dollars ($ 103,885.00 ), such sum being the agreed amount upon which bonds and liabilities are based, and at his own cost and expense furnish all materials, supplies, labor, machinery, equipment, tools, supervision, bonds, insurance and other accessories and services necessary to complete the said construction in accordance with the conditions and prices stated in the Bid attached hereto and made a part hereof, and in accordance with the Technical Specifications, the General Conditions, the Supplementary Conditions, and in accordance with the Plans, which include all blueprints, and other drawings, and written or printed explanatory matter thereof. The Contractor agrees to commence work under this contract within ten days of the issuance of the Notice to Proceed and totally complete all work within thirty (30) calendar days. The City of Fayetteville agrees to pay the Contractor in current funds for the performance of the contract in accordance with the accepted Bid, subject to additions and deductions, as provided in the Specifications, and to make payment on account thereof as provided below. As soon as is practicable after completion of each station, and in accordance with the bid Specifications, the City of Fayetteville will make payments to the Contractor for work performed , based upon the project manager's approval of work completed, said invoice being certified by the Contractor and accepted by the City of Fayetteville. Retainage shall be withheld from the partial payments as provided by Arkansas state laws by the City of Fayetteville until final completion and acceptance by the City of Fayetteville. Time is hereby expressly declared to be of the essence of this contract, and the time of beginning, manner of progress and time of completion of the work hereunder shall be and are essential conditions hereof. The Contractor agrees to commence work within ten (10) calendar days from the date of the 1 • • Notice to Proceed and to proceed with the construction of the work and to prosecute the work with an adequate force and in a manner so as to complete the work within the time stipulated herein. If the Contractor fails in completing the contract within the time stipulated herein, the Contractor agrees to pay the City of Fayetteville, as liquidated damages the sum of one hundred dollars ($100.00) per day for each calendar day of delay In completion, said amounts being fixed and agreed upon by and between the parties hereto. Because of the Impracticability and extreme difficulty In fixing and ascertaining the actual damages City of Fayetteville would in such event sustain, said amounts are to be presumed by the parties to this contract to be the amounts of damage City of Fayetteville would sustain in related costs. Said amounts of liquidated damages shall be deductible from any amount due Contractor under the Final Estimate of said work, after the completion thereof, and Contractor shall be entitled to the Final Estimate less such amounts of liquidated damages. If the Contractor be delayed at any time in the progress of the work by any act or neglect of the City of Fayetteville or of the City of Fayetteville's employees, or by any other Contractor employed by the City of Fayetteville, or by changes ordered in the work, or by strikes, lockouts, fire, unusual delay in transportation, unavoidable casualties or any causes beyond the Contractor's control, or by any cause which the Project Manager shall decide to justify the delay, then the time of completion shall be extended for such reasonable time as the Project Manager may decide. No such extension shall be made for delay occurring more than seven days before claim therefor is made in writing to the Project Manager. In the case of a continuing cause for delay, only one claim Is necessary. In the event the Contractor abandons the work hereunder or fails, neglects or refuses to continue the work after ten (10) days written notice, given Contractor by the City of Fayetteville, then the City of Fayetteville shall have the option of 1) declaring this contract at an end, in which event the City of Fayetteville shall not be liable to the Contractor for any work theretofore performed, or 2) requiring the surety hereto, upon ten (10) days notice, to complete and carry out the contract of Contractor; and in that event, should the surety fall, neglect or refuse to carry out said contract, 3) said City of Fayetteville may complete the contract as its own expense and maintain an action against the Contractor and the surety hereto for the actual cost of same, together with any damages or other expense sustained or incurred by City of Fayetteville In completing this contract, less the total amount provided for hereunder to be paid Contractor upon the completion of this contract. Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council In advance of the change in scope, cost or fees. The contractor shall ensure that the City of Fayetteville receives Tien waivers from all material suppliers, subcontractors and sub -subcontractors and before work begins on the project. The contractor shall give written notice to the material supplie4rs, subcontractors and sub - subcontractors providing work on the project that states the following: "According to Arkansas Law, It Is understood that no liens can be filed against public property If a valid and enforceable payment and performance bond is in place. The contractor shall have each subcontractor, sub - subcontractor and material supplier execute a written receipt evidencing acknowledgment of this statement prior to commencement of the work of the subcontractor, sub -subcontractor or material supplier. City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request Is presented to the City of Fayetteville the contractor will do everything possible to provide the documents In a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act. (A.C.A. 25- 19-101 et. Seq.) Only legally authorized photocopying cost pursuant to the FOIA may be assessed for this compliance." 2 • • Contractor shall hold harmless, defend and indemnify the City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of performance or nonperformance of the services or subject matter called for in this contract, provided that nothing herein shall be construed to alter, limit or • otherwise compromise that immunity afforded the City of Fayetteville under the Constitution and Statutes of the State of Arkansas. This contract shall be binding upon the heirs, representatives, successors or assigns of the parties hereto, including the surety. IN WITNESS WHEREOF, the City of Fayetteville and Contractor have hereto set their hands and seals, respectively. Wit if corporation, secretary should attest. Sondra Smith, City Clerk End of Contract Multi -Craft Contractors, Inc. Firm Name By: Title of Authorized Person CITY OF FAYETTEVILLE, ARKANSAS • 3 ss �I': t''. s Li • 1 o : • • • • t • PROPOSAL FORM Total price for this project shall include installation, post construction cleanup, etc. 1. Fire Station No. 1 $ 30,105.00 2. Fire Station No. 4 $ 19,470.00 3. Fire Station No. 6 $ 17, 320.00 4. Fire Station No. 2 $ 17,910.00 5. Fire Station No. 5 $ 19,080.00 Total Bid — All Stations $ 103, 885.00 Deductive Alternates: 6. Deduct Fire Station No. 2 $ 17,910.00 Deduct Fire Station No. 5 $ 19,080.00 ***********************************• *************• ******1141.• lit* • 111************•••• *** • *********• ***************** &£ I__*«.....«..«.***-,* «4 *****..»+.««...««««..«.».44444414«.».....«..»....»..«.+«.«.«. The Bidder understands the Owner reserves the right to reject any or all bids and to waive formalities deemed to be in the City's best interest. Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids. CONTRACTORS NAME CONTRACTORS LICENSE # CONTACT PERSON TITLE Multi -Craft Contractor& Inc. 0025810304 Dennis Kelly Executive Vice President 2 ADDRESS TELEPHONE SIGNATURE. • • 2300 Lowell Road, 72764 P.O. Box 1760 Springdale, AR 72765-1760 479-751-4330 FAX 479-751-4399 All inclusive bids must be submitted no later than June 25th, 2003 at or before 11:00 a.m., to the City of Fayetteville, Purchasing Office, Room 306, 113 West Mountain Street, Fayetteville, Arkansas, 72701 in a sealed envelope marked 'Fire Station Generators' "Bid 0342." Each bidder will be required to meet or exceed the specifications. Any deviation must be noted with specifications attached to bid. Questions should be directed to Larry Rennie, Building Maintenance, (479) 575-8361. 3 STATEMENT OF INTENT TO PAY PREVAILING WAGES R 44/ c C c C LI • < V c ti c o .3 d c Ni ► x`10 IL {L 3 G 0 a 4 tt- Mechanical Subcontractor � O z W u P2; N w wN n O Z COQ Z Y K O cc Q O J 5�z a O N 0 W Q p Io 2 It Z EW 2z m oQ' Q ti O ce 0 W a w Z w O N 0 O 0 LL, Z J waw SFF AGENDA REQUEST Y CONTRACT REVIEW GRANT REVIEW MICROFILMED REVIEW FORM - FINANCIAL OBLIGATION For the Fayetteville City Council Meeting of: 6LD 00/ 4//i-4' 67i/yuck! CO / ' CDL PCIA-1163 FROM: Laity Rennie Building Services Name Division FISD Department ACTION REQUIRED: Change Order tl - which were listed Change Order 02 - Add 2003. Change location 2003. Omit all work called for on fire stations 02 and 05 as deductive alternates on the a wood screen at station t6 per revised drawings dated Oct. 2, of generator set at station tl per revised drawings dated Oct. 2, bid form. COST TO CITY: ($36,145.00) $168,188.00 Emergency Gas Generators Cost of this request Category/Project Budget 4470.9470.5801.00 Program Category / Project Name $115,337.50 Fire Safety Improvements Account Number Funds Used to Date Program / Project Category Name 03002 $52,850.50 Sales Tax/Capitol Improvements Project Number Remaining Balance Fund Name BUDGET REVIEW: Budget Managrr CONTRACT/GRANT/LEASE REVIEW: XBudgeted Item /a 9/'t Date Budget Adjustment Attached �ia,1sl t "1 /01 /03 Acc ting Manager Date • City Attor y CUA W# A %0(31 103 ST71 RECO* *DATION: Division Head Department Director Finance & Internal Services Dir. Chief A�istra[ive Officer Mayor io-c$V.o3 Date Date Date Date ate Received in Mayor's Office Cross Reference: Previous Ord/Resp: Orig. Contract Date: Orig. Contract Number: New Item: i(4-03 Date i0/31 !O3 Date ///34 3 ,rt, Date Slslo3 Description 411 Staff Review Form - Page 2 • Meeting Date January 0, 1900 Comments: Reference Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator FAYETTEALLE THE CITY OF FAYETTEVIIIE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • TO: THROUGH: FROM: DATE: SUBJECT: Steve Davis, Finance And Internal Services Director Coy Hurd, Bldg Services Director And Project Manager Larry Rennie, Bldg Services Supervisor November 3, 2003 Fire Station Generator Change Orders CHANGE ORDER #1: The City decided to exercise the deductive alternates on the bid form deleting stations #2 & #5. Station #2 can be covered from Central Fire Station and station #5 is scheduled to be replaced. The voltage requirements for #2 & #5 are different than the other stations and would make them obsolete in the future. CHANGE ORDER #2: Station #4 — Add a privacy screen per planning. Station #1 — Relocate generator due to set -back per planning. • • • CHANGE ORDER (Instructions on reverse side) No One (1) PROJECT Fayetteville Fire Station Generators DATE OF ISSUANCE 9-18-03 EFFECTIVE DATE 9-1 9-03 OWNER...C.i.tY....o.f..F..Y.etten ,1A,P OWNER's Contract No. PO#033220 CONTRACTOR Multi -Graft ContractoIINGINEER Green Anderson En9r., Inc. You are directed to make the following changes in the Contract Documents. Description:Omit all work called for on fire stations listed as deductive alternates on the bid form. r3ReasonforChange1tOrder: tThe City of Fayetteville desires *eductive (List documentssupportingchange)N/A #2 and #5 which were to exercise the • Original Contract s 103a885 CHANGE IN CONTRACT PRICE: Price Original Substantial Ready CHANGE IN CONTRACT TIMES: Contract Times Completion• for final payment: day. ordun Net changes from previous S None Change Orders No. to No. Net change from previous Change Orders No. to No _ _ _ _ None days Contract Price prior to this Change Order 1 0 3, 88 5 $ Contract Substantial Ready Times prior to this Change Order Completion for final payment days n dun Net Increase (decrease) of S (36,990) this Change Order Net Increase (decrease) of this Change Order No changes days Contract Price with all approved Change Orders 66 , 895 S Contract Substantial Ready Times with all approved Change Orders Completion: for final payment day, a dun RECOMMENDED: By. Date: /O' )s' ei APPRO D By .lomat Qi/les•ed Date: Ownrr not •T: slow /0/2 a3 ACCEPTED: By: \(1YYVN./A ceet,rww a 41wa1 Date: /D—d/-05 EJCDC No. 1910 -S -B (1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America CHANGE ORDER TWO ( 2 ) (Instructions on reverse side) No PROJECT..F.ayette.fl.e..Fir.e..$tat.ion Generators DATE OF ISSUANCE 10-1 4-03 EFFECTIVE DATE 10-15-03 OWNER City of Fayetteville OWNER's Contract No. PO# 033220 CONTRACTOR Multi -Craft ContractortNGINEER Green Anderson Engr.r Inc You are directed to make the following changes in the Contract Documents. Description: Add a wood screen at Station /14 per revised drawings dated Oct.2, 2003. Change location of generator set at Station #1 per revised Reason for Change Order: drawings dated Oct.2, 2003 Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE: Original Contract Price 103,885 CHANGE IN CONTRACT TIMES: Original Contract Times Substantial Completion: Ready for final payment• days a dues Net changes from previous Change Orders No. to No 436,990) Net change from previous Change Orders No. _ to No none Contract Price prior to this Change Order 66,895. $ Contract Times prior to this Change Order Substantial Completion. Ready for final payment. daysa lova Net Increase (decrease) of this Change Order S 845. Net Increase (decrease) of this Change Order no changes days Contract Price with all approved Change Orders S 67,740 Contract Times with all approved Change Orders Substantial Completion - Ready for final payment. days a dues RE f (ENDED: APPROy�: lf�n ACCEED: By. PI•�/1(/1/L4 Bowater tAWnrie nitro owermiahaimdsf u l Canincrormaorimd Date: /D- l 4- • 03 Date: /G /a)3 Date' /0-1)'03 ure) EJCDC No. 1910-8-B (1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America • • • CHANGE ORDER (Instructions on reverse side) No One (1) PROJECT Fayetteville Fire Station Generators DATE OF ISSUANCE 9-18-03 EFFECTIVE DATE 9=1 9-03 OWNER...C.1.ty..Qt..F..Y.6.tte.V.l.l,le OWNER's Contract No. POp033220 CONTRACTOR Multi -Graft ContractolENGINEER Green Anderson En9r., Inc. You are directed to make the following changes in the Contract Documents. Description: Omit all work called for on fire stations listed as deductive alternates on the bid form. Reason for Change Order: The City of Fayetteville desires to #2 and #5 which Utac�iments: `Let Joecumenis supporting change)/ exercise the were CHANGE IN CONTRACT PRICE: Original Contract Price S 103.885 CHANGE IN CONTRACT TIMES: Original Contract Times Substantial Completion: Ready for final payment days w dam Net changes from previous Change Orders No. _ to No. $ None Net change from previous Change Orden No. None to No days Contract Price prior to this Change Order S 103,885 Contract Times prior to this Change Order Substantial Completion: Ready for final payment days w darn Net Increase (decrease) of this Change Order $ (36,990) Net Increase (decrease) of this Change Order No changes days Contract Price with all approved Change Orden 66,895 S Contract Times with all approved Change Orders Substantial Completion: Ready for final payment: days of than RECOMMENDED: By < f yVt,w" (AwMtrN S®wwc) Date: j3,1S• 03 Date: JO 1 07.3 ( Date /0 -al -05 EJCDC No. I910 -8-B (1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America. • • • • CHANGE ORDER (Instructions on reverse side) No TWO (2) PROJECT..F.dyet,teNi1Le..F.i.r.e..$tdtion Generators DATE OF ISSUANCE 1 0-1 4-03 EFFECTIVE DATE 10-15-03 OWNER City of Fayetteville OWNER's Contract No. PON 033220 CONTRACTOR Multi -Craft ContractortNGINEER Green Anderson En9r. f Inc You are directed to make the following changes in the Contract Documents. Description: Add a wood screen at Station #4 per revised drawings dated Oct.2, 2003. Change location of generator set at Station N1 per revised Reason for Change Order: drawings dated Oct.2, 2003 Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE: Original Contract Bice 103,885 CHANGE IN CONTRACT TIMES: Original Contract Times Substantial Completion - Ready for final payment. &nova[& Net changes from previous Change Orden No. 1 436,990) to No. Net change from previous Change Orden No. _ to No none an Contract Price prior to this Change Order 66,895. $ Contract Times prior to this Change Order Substantial Completion. Ready for final payment. &novena Net Increase (decrease) of this Change Order S 845. Net increase (decrease) of this Change Order no changes en Contract Price with all approved Change Orden S 67,740 Contract Times with all approved Change Orden Substantial Completion: Ready for final payment. &n or dales REta'• ENDED: c APPR �.,./ . A ('ip�uwU - Orrcr (Auiho iced Date 8 /0-)+-o3 Date: /6 7g/3 ACCEPTED• By /IUl[sa Cmnrcwr (Authorized re Date EJCDC No. 1910-8-B (1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractor of America. FAYETTALLE THE CITY OF FATETTEVIltE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Larry Rennie Building Services From: Clarice Buffalohead-Pearman City Clerk Division Date: November 4, 2003 Re: Multi -Craft Contractors Attached please find an executed copy of Change Order No. 1 and 2 for work at the various fire stations. The original agreement will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the city clerk's office know. /cbp cc: Nancy Smith, Internal Auditor NAME OF FILE: Resolution No. 114-03 w/Agreement CROSS REFERENCE: Item # Date Document • 1 07/17/03 Staff Review Form w/attachments draft resolution memo to City Council copy of bid tabulation copy of proposed contract Arkansas Statutory Performance 8 Payment Bond Power of Attomey 2 08/11/03 memo to Chris Bosch NOTES: Al-e-cen-0 4- antaticktiat tezdotAtzt, ,n e ,1 0111 STAFIREVIEW FORM - FINANCIAL OBLIGAI X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: August5,2003 FROM: Chris Bosch, Fire Chief Fire Operations Fire Name Division Department ACTION REQUIRED: A resolution approving the bid proposal in the sum of $103,885, plus a 10% contingency for the installation of back-up power generators for each of the Fire Department's five facilities. Total cost of this project, including contingency, will be $114,274. COST TO CITY: $103,885 Project Cost $10,389 Project Cont. Cost of this request 192,000.00 Emergency Gas Generators Category/Project Budget Program Category / Project Name 4470-9470-5801-00 $ 11,550.00 Fire Improvements Account Number Funds Used to Date Program / Project Category Name 03002 $ 180,450.00 Sales Tax Capital Project Number Remaining Balance Fund Name BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached udget Manager Date CONTRACT/GRANT/LEASE REVIEW: a_ �/"{,1`f_ 7/l F/G3 U I ru t 1� 7/1Y103 Accounting Manager / Date Internal H itor Date City Att rney Date Purchasing Manager Date STAFF RECOMMENDATION: Staff recommends approval of the resolution. Received in Mayor's Office Division Head l Department D1 rector Finance Internal Services Dir. Date 7/0103 Date 7-21-O} Date Chie ve Officer Mayor Cross Reference: Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: 7/2/42 Date / Yes No • • Staff Review Form - Page 2 Description Fire Dept.Emergency Gas Generators Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator Meeting Date August 5, 2003 Reference Comments: • • RESOLUTION NO. A RESOLUTION AWARDING BID #03-42 TO MULTI -CRAFT CONTRACTORS, INC. IN THE AMOUNT OF ONE HUNDRED THREE THOUSAND EIGHT HUNDRED EIGHTY-FIVE DOLLARS (S103,885.00) TO INSTALL BACK-UP GENERATORS AT EACH OF THE FAYETTEVILLE FIRE DEPARTMENT'S FIVE FACILITIES; AND APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF TEN THOUSAND THREE HUNDRED EIGHTY-NINE DOLLARS ($10,389.00) FOR SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #0342 to Multi -Craft Contractors, Inc. in the amount of One Hundred Three Thousand Eight Hundred Eighty -Five Dollars ($103,885.00) to install back-up generators at each of the Fayetteville Fire Department's five facilities. Section 2. That the City Council of the City of Fayette hereby approves a Project Contingency in the amount o£ Hundred Eighty -Nine Dollars ($10,389.00) for same. rot PASSED and APPROVED this 5th day of Augist, 2003 to ROVED it �y� .1 rk4nsas, sand hree ATT By A SMITH, City Clerk B�. cam' COODY, Mayor