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Home My WebLink About104-03 RESOLUTIONr RESOLUTION NO. 104-03 A RESOLUTION TO APPROVE A CONTRACT WITH TOWNSHIP BUILDERS, INC. IN THE AMOUNT OF $596,446.00 PLUS A PROJECT CONTINGENCY IN THE AMOUNT OF $60,000.00 FOR THE SANG AVENUE AND HOLLYWOOD INTERSECTION WITH 6TH STREET IMPROVEMENTS AND TO APPROVE A BUDGET ADJUSTMENT OF $80,564.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a construction contract pursuant to Project Manual Bid #03-29 (attached as Exhibit A) awarded to low bidder Township Builders, Inc. in the amount of $596,446.00 plus a project contingency of $60,000.00, and a budget adjustment (attached as Exhibit B) in the amount of $80,564.00. ASSED and APPROVED this the 15th day of July, 2003. By: 94c)a Sondra Smith, City Clerk APPROVED: By: AN COODY, Mayo • Section 00500 • TIMIVTi • AUG - 4 2003 AGREEMENT Q BETWEEN OWNER AND CONTRACTOR THIS AGREEMENT is dated as of the 15th day of July in the year 2003 by and between the City of Fayetteville, Arkansas and Township Builders, Inc. (hereinafter called Township). CITY OF FAYETTEVILLE and TOWNSHIP, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. TOWNSHIP shall complete all Work as specified or indicated in the Contract Documents. The work generally consists of realigning the intersection of Sang Ave. with 6t° Street (Hwy. 180) to match the existing intersection of Hollywood Ave. & 6'" Street. The improved intersection will be signalized with video detection. The demolition work will involve the obliteration of portions of Sang Ave., Old Farmington Road and a concrete parking lot. The construction work will involve aggregate base, asphalt binder, and asphalt surfacing with associated earthwork, drainage pipes, inlets, sidewalks, waterline, traffic signalization, and demolition for all items indicated in the Drawings and Specifications. Article 2. ENGINEER. The Project has been designed by City of Fayetteville Engineering Dept. 113 W. Mountain Fayetteville, Arkansas 72701 who is hereinafter called ENGINEER and who is to act as CITY OF FAYETTEVILLE's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract documents. Article 3. CONTRACT TIME. 3.1. The Work shall be substantially completed within 180 consecutive calendar days after the date when the Contract Time commences to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraphs 14.07.B & C of the General Conditions within 210 consecutive calendar days after the date when the Contract Time commences to run. 3.2. Liquidated Damages. CITY OF FAYETTEVILLE and TOWNSHIP recognize that time is of the essence of the Agreement and that CITY OF FAYETTEVILLE will suffer financial loss if the Work is not completed within the times specified in paragraph 3.1 above, plus and extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving the actual loss suffered by CITY OF FAYETTEVILLE if the Work is not completed on time. Accordingly, instead of requiring any such proof, CITY OF FAYETTEVILLE and TOWNSHIP agree that as liquidated damages for delay (but not as a penalty) TOWNSHIP shall pay CITY OF FAYETTEVILLE Two hundred dollars f 5200.00) for each day that expires after the time specified in paragraph 3.1 for Substantial Completion until the Work is substantially complete. After Substantial Sang/Hollywood & 6°1 Street Intersection Improvements City of Fayetteville Engineering Division June 19, 2003 Page 00500-1 • • Completion, if TOWNSHIP shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof grantcd by CITY OF FAYETTEVILLE, TOWNSHIP shall pay CITY OF FAYETTEVILLE Two hundred dollars fS200.001 for each day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. Article 4. CONTRACT PRICE. CITY OF FAYETTEVILLE shall pay TOWNSHIP for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined from the following Schedule of Values pursuant to paragraphs 4.1 and 4.2 below: 4.1. for all Work other than Unit Price Work, an amount equal to the sum of the established lump sums for each separately identified item of Lump Sum Work; and 4.2. for all Unit Price Work, an amount equal to the sum of the established unit price for each separately identified item of Unit Price Work times the estimated quantity of that item as indicated in this paragraph 4.2. Sang/Hollywood & 6th Street Intersection Improvements City of Fayetteville Engineering Division June 19, 2003 Page 00500-2 • • SANG/HOLLYWOOD & 6TH STREET INTERSECTION IMPROVEMENTS PAY ITEMS Item No. Description Unit Estimated Quantity Unit Price Extended Price 1 Mobilization LS 1 539,000.00 539,000.00 2 Construction Staking LS 1 510,000.00 510,000.00 3 Maintenance of Traffic LS 1 535,575.00 535,575.00 4 Tree Protection Fencing LF 100 54.00 5400.00 5 Excavation Safety LS 1 52,000.00 52,000.00 6 Clearing and Grubbing LS 1 56,000.00 56,000.00 7 R & D Curb & Gutter LF 1,542 55.00 57,710.00 8 R & D Drainage Pipes LF 201 59.00 51,809.00 9 R & D Asphalt Pavement & Driveways SY 2,250 55.00 511,250.00 10 R & D Concrete Pavement & Driveways SY 906 58.00 57,248.00 11 R & D Concrete Sidewalk SY 192 55.00 5960.00 12 R & D Asphalt Sidewalk SY 220 54.00 5880.00 13 R & D Drop Inlet EA 3 5500.00 51,500.00 14 R & D Concrete Flume EA I 5300.00 5300.00 15 Unclassified Excavation CY 1,655 511.00 518,205.00 16 Compacted Subgrade-Select Hillside Matenal (Borrow) CY 1,965 516.00 531,440.00 17 Borrow (Unclassified Fill) CY 200 516.00 53,200.00 18 'Undercut and Backfill CY 200 519.00 53,800.00 19 6" Aggregate Base Course (Class 7) TN 1,000 520.00 520,000.00 20 Concrete Curb and Gutter LF 1,400 511.00 515,400.00 21 4" ACIIM Binder Course (Type 2) TN 475 566.00 531,350.00 22 2" ACHM Surface Course (Type 2) TN 250 566.00 516,500.00 23 I8 -inch Reinforced Concrete Pipc (RCP) LF 20 550.00 51,000.00 24 24 -inch Reinforced Concrete Pipe (RCP) LF 119 565.00 57,735.00 25 24 -inch Flared End Section (FES) (RCP) w/ Curtain Wall EA 1 51,300.00 51,300.00 26 Drop Inlet (Type 'C 4'x4' or *MO' 4' Dia.) EA 5 52,200.00 511,000.00 27 Drop Inlet Extension (4') EA 5 5600.00 53,000.00 28 Convert Grate Inlet to Junction Box EA I 51,200.00 51,200.00 29 Adjust Manhole to Finished Grade EA I 5600.00 5600.00 30 Adjust Water Valve to Finished Grade EA 1 5100.00 5100.00 31 Articulated Cellular Concrete Interlocking Blocks SF 180 518.00 53,240.00 32 Concrete Sidewalk (4") w/ Agg. Base (4") SY 600 534.00 520,400.00 33 Concrete Access Ramp (4") w/ Agg. Base (4") SY 70 570.00 54,900.00 34 Detectable Warning Surfaces SF 120 540.00 54,800.00 35 Concrete Driveway (6") w/ Agg. Base (4") SY 300 540.00 312,000.00 36 Seeding and Mulching AC 0.60 53,000.00 51,800.00 37 Solid Sodding SY 450 54.00 51,800.00 38 Imported Top Soil CY 400 515.00 56,000.00- 39 Straw Bales (E -I) EA 100 512.00 51,200.00 40 Silt Fence (E-3) LF 400 53.00 5120000 41 Drop Inlet Silt Fence (E-6) EA 6 5100.00 5600.00 +,r%"t» iVn t-.-rga.,•tt..'3'fitrws* .•,... - I •..:e :;-•,, - SUBTOTAL e;:ere i,,,Y•!:."l ,f:. x 5348;402:00.. SangfIIollywood & 6th Street Intersection Improvements City of Fayetteville Engincering Division June 19,2003 Page 00500-3 42 System Local Controller (16 Phase) (Peek 3000E) EA 1 515,000.00 515,000.00 43 Feeder Wire LF 1,300 52.00 52,600.00 44 Video Detector (Mast Mount) (Philips VPK351 A w/"Loom Lens) EA 4 52,000.00 58,000.00 45 Video Processor Unit - 4 Channel (Peek VideoTrak-905) EA 1 518,000.00 518,000.00 46 Video Cable - LF 900 56.00 55,400.00 47 Traffic Signal Head (3 -Section) (L.E.D.) EA 6 51,200.00 57,200.00 48 Traffic Signal Head (4 -Section) (L.E.D.) -EA 2 51,400.00 52,800.00 49 Traffic Signal Head (5 -Section) (L.E.D.) EA 2 51,500.00 53,000.00 50 Pedestrian Signal Hcad (International Symbols) EA 8 5800.00 56,400.00 51 Traffic Signal Cable (7c/14 AWG) LF 700 52.00 51 400.00 52 Traffic Signal Cable (20c114 AWG) LF 600 53.00 51,800.00 53 Electrical Conductors for Luminaires (2c/12 AWG) LF 400 53.00 51,200.00 54 Electrical Conductors -In -Conduit (246 AWG) LF 30 53.00 590.00 55 PVC Conduit (2") LF 100 58.00 5800.00 56 PVC Conduit (3") LF 200 58.00 51,600.00 57 PVC Conduit (3") by Directional Bonng LF 200 535.00 57,000.00 58 Concrete Pull Box (Type 2) EA 6 5500.00 -53,000.00 59 Traffic Signal Mast Arm and Pole With Foundation (20') EA 1 53,800.00 53,800.00 60 Traffic Signal Mast Arm and Pole With Foundation (36) EA 1 56,300.00 56,300.00 61 Traffic Signal Mast Arm and Pole With Foundation (42') EA 1 57,000.00 57,000.00 62 Traffic Signal Mast Arm and Pole With Foundation (50') EA 1 57,200.00 57,200.00 63 Luminaire Assembly EA 2 51,400.00 52,800.00 64 Traffic Signal Pedestal Pole With Foundation EA 1 52,500.00 52,500.00 65 Service Point Assembly EA 1 53,300.00 53,300.00 66 Thermoplastic Pavement Marking White or Yellow (6") LF 3,070 51.00 53,070.00 67 Thermoplastic Pavement Marking White (18") I1 767 57.00 55,369.00 68 Thermoplastic Pavement Marking White (24") LF 129 510.00 51,290.00 69 Thermoplastic Pavement Marking (Arrows) EA 6 5300.00 51,800.00 70 Standard Signs SF 16.25 520.00 5325.00 111111111 "SUBT,OTALj LF 320 580.00 SSI30;044!00) 525,600.00 71 18" PVC C905 (DR 18) Water Linc 72 8" PVC C900 (DR 14) Water Line LF 360 550.00 518,000.00 73 6" PVC C900 (DR 14) Water Line LF 20 530.00 5600.00 74 24" x 18" JCM 412 Tapping Sleeve EA 1 52,500.00 52 500 00 75 18" Tapping Valve w/ Valve Box EA 1 520,000.00 520,000.00 76 8" Tapping Valve & Sleeve w/ Valve Box EA 2 52,700.00 55,400.00 77 18" Butterfly Valve w/ Valve Box EA 1 55,500.00 55,500.00 78 8" Gate Valve w/ Valve Box EA 5 51,200.00 56,000.00 79 6" Gate Valve w/ Valve Box EA 1 5900.00 5900.00 80 18" Foster Adapter EA 3 5800.00 52,400.00 81 8" Foster Adapter - EA 3 5300.00 5900.00 82 Fire Hydrant Assembly, includes 6" Gate Valve w/ Valve Box EA 2 53,600.00 57,200.00 83 Compact Mechanical Joint Ductile Iron Finings LB 4,200 55.00 521,000.00 84 Water Service EA 2 5400.00 5800.00 85 Water Meter Setting and Meter Box EA 2 5600.00 51,200.00 SUBTOTALSf18 geti0I '..TO241..SONSRUC,;I7O`f GOAT:S . 559, ,446.00 Sangfllollywood & 6t° Street Intersection Improvements City of Fayetteville Engineering Division June 19, 2003 Page 00500-4 • • As provided in paragraph 11.03 of the General Conditions estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by ENGINEER as provided in paragraph 9.08 of the General Conditions. Unit prices have been computed as provided in paragraph 11.03.B of the General Conditions. Article 5. PAYMENT PROCEDURES TOWNSHIP shall submit Applications for Payment in accordance with Article 14 of the General Conditions or as modified in the Supplementary Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions. 5.1. Progress Payments. CITY OF FAYETTEVILLE shall make progress payments on account of the Contract Price on the basis of TOWNSHIP's Applications for Payment as recommended by ENGINEER, on or about the 1st day of each month during construction as provided in paragraphs 5.1.1 and 5.1.2 below and SC -14.02 . All such payments will be measured by the schedule of values established in paragraph 2.07 of the General Conditions and based on the number of units completed in the case of Unit Price Work or, in the event there is no schedule of values, as provided in the General Requirements. 5.1.1. Prior to Substantial Completion, progress payments will be made in an amount equal to the perccntage indicated below, but, in case, less the aggregate of payments previously made and less such amounts as ENGINEER shall determine, or CITY OF FAYETTEVILLE may withhold, in accordance with paragraphs I4.02.B.5 & 14.02.D of the General Conditions. 90 percent of Work completed (with the balance of 10 percent being retainagc), I( Work has been 50 percent completed as detcrmined by the ENGINEER, and if the character and progress of the Work have bcen satisfactory to CITY OF FAYETTEVILLE and ENGINEER, CITY OF FAYETTEVILLE, on recommendation of ENGINEER, may determine that as long as thc character and progress of the Work remain satisfactory to them, there will be no additional retainage on account of work completed, in which case the remaining progress payments prior to Substantial Completion will be in an amount equal to 100 percent of the Work completed. 100 percent of materials and equipment not incorporated in the Work but delivered, suitably stored, and accompanicd by documentation satisfactory to CITY OF FAYETTEVILLE as provided in paragraphs 14.02.B.5 & 14.02.D of the General Conditions. That is, if any such items arc setup for that type payment in the Specifications. 5.1.2. Upon Substantial Completion, in an amount sufficient to increase total payments to TOWNSHIP to 98 percent of the Contract Price (with thc balance of 2 percent being rctainage), less such amounts as ENGINEER shall determine, or CITY OF FAYETTEVILLE may withhold, in accordance with paragraphs 14.02.B.5 & 14.02.D of the General Conditions. 5.3 Fina! Payment. Upon final completion and acceptance of the Work in accordance with paragraphs 14.07.B & C of the General Conditions, CITY OF FAYETTEVILLE shall pay the remainder of the Contract Price as recommended by ENGINEER as provided in said paragraphs 14.07.B & C. Article 6. CONTRACTOR'S REPRESENTATIONS. In order to induce CITY OF FAYETTEVILLE to enter into this Agreement, TOWNSHIP makes the following representations: Sang/Hollywood & 6i° Street Intersection Improvements City of Fayetteville Engineering Division May 30, 2003 Page 00500-5 • • 6.1. TOWNSHIP has examined and carefully studied the Contract Documents (including the Addenda listed in Article 7) and the other related data identified in the Bidding Documents including "technical data." 6.2. TOWNSHIP has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance, or furnishing of the Work. 6.3. TOWNSHIP is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, performance, and fumishing of the Work. 6.4. TOWNSHIP has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site which have been identified in the Supplementary Conditions as provided in paragraph 4.02.A of the General Conditions. TOWNSHIP accepts the determination set forth in paragraph SC -4.02 of the Supplementary Conditions of the extent of the "technical data" contained in such reports and drawings upon which TOWNSHIP is entitled to rely as provided in paragraph 4.02 of the General Conditions. TOWNSHIP acknowledges that such rcports and drawings are not Contract Documents and may not be complete for TOWNSHIP'S purposes. TOWNSHIP acknowledges that CITY OF FAYETTEVILLE and ENGINEER do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the site. TOWNSHIP has obtained and carefully studied (or assumes responsibility for having done so) all such additional supplementary cxaminations, investigations, explorations, tests, studies, and data conceming conditions (surface, subsurface, and Underground Facilities) at or contiguous to the site or otherwise which May affect cost, progress, performance, or fumishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to the employed by TOWNSHIP and safety precautions and programs incident thereto. TOWNSHIP docs not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Timcs, and in accordance with the other terms and conditions of the Contract Documents. 6.5. TOWNSHIP is aware of the general nature of work to be performed by CITY OF FAYETTEVILLE and others at the site that relates to the Work as indicated in the Contract Documents. 6.6. TOWNSHIP has correlated the information known to TOWNSHIP, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. 6.7. TOWNSHIP has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that TOWNSHIP has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to TOWNSHIP and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. Sang/Hollywood & 6tb Street Intersection Improvements City of Fayetteville Engineering Division May 30, 2003 Page 00500-6 • • • Article 7. CONTRACT DOCUMENTS The Contract Documents which comprise the cntire agreement betwccn CITY OF FAYETTEVILLE and TOWNSHIP concerning the Work consist of the following: 7.1. This Agreement (pages 1 to 9, inclusive). 7.2. Performance and Payment Bonds, (Exhibits A and B respectively). 7.3. Certificates of Insurance, (Exhibit C). 7.4. Documentation submitted by TOWNSHIP prior to Notice of Selection (Exhibit D). 7.5. General Conditions (pages 1 to 42, inclusive). 7.6. Supplementary Conditions (pages 1 to 12 inclusive). 7.9. Specifications consisting of Divisions 1 through 16 as listed in table of contents thereof. 7.10. Addenda numbers _ to _, inclusive. 7.11. Two sets of drawings (not attached hereto) consisting of a cover sheet and additional sheets numbered 1 through 31 with each sheet bearing the following general title: HWY 180 & Sang Ave./Hollywood Ave Intersection Improvement Plans; and a cover sheet and additional sheets numbered 1 through 5 with the following title: HWY 180 & Sang Ave./Holywood Ave Signalization Plans 7.12. The following which may be delivered or issued after the Effective Date of the Agreement and arc not attached hereto: 7.12.1. Notice to Proceed 7.12.2. All Written Amendments and other documents amending, modifying or supplementing the Contract Documcnts pursuant to paragraph 3.04 of the General Conditions. The documents listed in paragraphs 7.2 et seq. above are attached to this Agreement (except as expressly noted otherwise above). There are no Contract Documents othcr than those listed above in this Article 7. The Contract Documents may only be amended, modified or supplemented as provided in paragraph 3.04 of the General Conditions. Article 8. MISCELLANEOUS. 8.1. Terms used in the Agreement which are defined in Article 1 of the General Conditions will have the meanings indicated in the General Conditions. 8.2. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will Sang/Hollywood & 6i° Street Intersection Improvements City of Fayetteville Engineering Division May 30, 2003 Page 00500-7 • • • release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3. CITY OF FAYETTEVILLE and TOWNSHIP each binds itself, it partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.4. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon stricken provision or part thereof with a valid and enforceable provision that comes as close as possible expressing the intention of the stricken provision. Sang/Hollywood & 6i° Street Intersection Improvements City of Fayetteville Engineering Division May 30, 2003 Page 00500-8 • • IN WITNESS WHEREOF, CITY OF FAYETTEVILLE and TOWNSHIP have signed this Agreement in quadruplicate. One counterpart each has been delivered to CITY OF FAYETTEVILLE and ENGINEER, and two counterparts have been delivered to TOWNSHIP. All portions of the Contract Documents have been signed, initialed, or identified by CITY OF FAYETTEVILLE and TOWNSHIP or identified by ENGINEER on their behalf. This Agreement will he effective on Agreement). 9m-bric Address for giving noticcs: 113 West Mountain Fayetteville, AR 72701 (If OWNER is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of Agreement.) , 2003 (which is the Effective Date of the CONTRACTOR: Township Builders, Inc. By: /p - Spence Churchill President • Attest Title [CORPORATE SEAL] • If a Corporation test by the Secretary. Address for giving notices: P.O. Box 7252 Little Rock, AR 72217-7252 License No. 0039640603 Agent for service of process: (If CONTRACTOR is a corporation, attach evidence of authority to sign) Sang/Hollywood & 6i° Street Intersection Improvements City of Fayetteville Engineering Division May 30, 2003 Page 00500-9 Clarice Pearman - Re: contract Page 1 From: Paul Libertini To: Pearman, Clarice Date: 7/23/03 3:20PM Subject: Re contract I will be putting the contract docs together for the Contractor to sign. I should have them up to your office early next week. Thanks. Pau -Q71 Aft cs,s4,4 M • • I*nson Pipe & Products, IR P.O. Box 2057 - Memphis, TN 38101 Tel 901-346-1400 Fax 901-346-4177 www.hansonpipeandproducts.com PROJECT DAT .. • fl ▪ 'Hanson /ea4&y Ivo° to atfai/vms- /V64e309.00,-44- urx -7ce Mstio SCGA64-7-ate, nery ,e.v 4 -76-- �.r/li/NE.eiC /.r/Ss; l�/�DCFX-S'iv� s Pfiele- G //0E49 -74,i *1/1 Please contact your local Hanson sales office in: ALABAMA ARKANSAS LOUISIANA MISSISSIPPI TENNESSEE 334-281-0820 501-376-3581 504-254-1596 602-982-1100 870-735-5514 800-RS8-4401 800-482-6548 877-754-7379 800-255-7520 800-238-5299 City of Fayetteville, Arkansas • Budget Adjustment Form • Budget Year 2003 Department: CP&E Services Division: Engineering Program: Sales Tax Capital Improvements Date Requested 7/1/2003 Adjustment Number Project or Item Requested: $80,564 in the Sang/Hollywood & 6th Street Intersection improvements capital project. Project or Item Deleted: $80,564 from the Interest -Investments account in the Sales Tax Capital Improvements Fund. Justification of this Increase: The funding is needed for the approval of a contract and project contingency with Township Builders, Inc. In addition $35,000 is needed for the personnel cost of In - House Engineering Services provided and for materials testing. Justification of this Decrease: For 2003, there is additional revenue received over budgeted to comply with this request. Increase Expense (Decrease Revenue) Account Name Account Number Amount Project Number Street improvements 4470 9470 5809 00 80,564 00019 1 Decrease Expense (Increase Revenue) Account Name Account Number Amount Project Number Interest -investments 4470 0947 4708 00 80,564 Approval Signatures Requested y Budget Maner Department Director Fihance Inter 9']D'rector Mayor 6 903 ate 6 ,/',--1003 Date Date -70.03 Budget Office Use Only/� Type: A B C / D J E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Date Initial Date Initial Date Initial Date Initial NAME OF FILE: Resolution No. 104-03 w/Agreement CROSS REFERENCE: Item # Date Document 1 08/19/03 Staff Review Form w/attachments draft resolution memo to mayor/city council copy of Bid Tabulation copy of Bid Form copy of Bid Bond copy of Certificate of Authority Individual Attomey-in-Fact copy of proposed agreement 2 08/11/03 Project Manual 3 08/11/03 memo to Paul Libertini NOTES: AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW ois 1VIICR4ILMED '/x/09 STAFF REVIEW FORM - FINANCIAL OBLIGA.ION Cal Tr,n 42 4€,I4 /&1/ 4/ey For the Fayetteville City Council Meeting of: Mayor's Approval FROM: Sid Norbash d'h— Name Division Engineering Comm. Planning & Engineering Svcs. Department ACTION REQUIRED: Approval of the Final Reconciliation Change Order to the construction contract with Township Builders, Inc. in the amount of $44,100.28 from project contingency for Sang/Hollywood & 6th Street Intersection Improvements. COST TO CITY: $44,100.28 Cost of this request 4470.9470.5809.00 Account Number 00019.20 Project Number akS,o CS° . 0 0 Gnat sugerecy—S-6L-040. Hollywood St -6th & Sang Ave Int. Category/Project Budget Program Category / Project Name $ -oeinn _SS I.S� Street Improvements Funds Used to Date Program / Project Category Name $ tow ta..kl ree Sales Tax Capital Improvements Remaining Balance Fund Name BUDGET REVIEW: X Budgeted Item • Budget Mana Dateger Budget Adjustment Attached CONTCT/GRANT/ E REVIEW: l 7.1.4. a 2 0-tt —76-1 (o4 Accou ting Manager�Date Interrnal Au for Date l� (.1*7(o' Y _ o l - City Attorne Date Purchasing Manager Date STAFF COMMEND SON Approval of Final Reconciliation Change Order 4/''l —7,2C -D `( Received in Mayor's Office Divisi n Head Date Department Director Date Finance & Int nal Services Dir. Chi -f ..inis ive Officer err Ma or Date 9-u4 Date / tti Date Cross Reference• Previous Ord/Res#: 104-03 lailq Datee . Orig. Contract Date: 15 -Jul -03 Orig. Contract Number: 918 New Item: Yes No X Staff Review Form - Page 2 Description Hollywood St -6th 6 Sang Ave Int. Meeting Date: Mayor's Approval Comments: Reference Comments: Budget Manager + Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Grants Coordinator • • • City Of Fayetteville CHANGE ORDER NO. 1 & FINAL RECONCILIATION Project Title: Sang/Hollywood Id Missouri Rd. Improvements Project No. 00050-20 Contract No. 902 Contract Date 5-6-2003 Contractor: Township Builders, Inc. The following changes are hereby made to the contract documents: Additions to the contract: Quantity variations on all bid items as measured for final payment, and attached as final payment documents $44,100.28 Deletion from contract. None per this change order Justifications: These are the differences between the actual quantities installed on the job, and the estimated quantities per bid items. This figure also reflects the addition of two items (1) Utility Vault in the amount of $2,150, and (2) Under Drain in the amount of $1,300. Original Contract Price: As adjusted by previous changes: This C.O. will increase contract by: The new contract price will be: Page 1 $596,446.00 $596,446.00 $ 44,100,28 $640,546.28 • • CHANGE TO CONTRACT TIME The contract time will not be changed. APPROVALS REQUIRED To be effective this change order must be approved by the Owner if it changes the scope or objective of the project, or as may otherwise be required under the terms of the General Conditions of the Contract. Requested by Sdi Staff Engineer (r`9, Recommended by Approved by Contractor Approved by Mayor City Engijieeerr Mayor Dan Coo Page 2 Date : %— 7-o?oa 1 Date : Date: Date: 7P'•v 1 ,A,c( • • Item Requiring Mayor's Approval To: Dan Coody, Mayor Thru: Hugh Earnest, CAO Tim Conklin, Director CP&E Gary Coover, City Engineer From: Sid Norbash, Staff Engineer Date: July 7, 2004 Re: Sang/Hollywood & 6th Street Intersection Improvements Project Change Order #1 & Final Reconciliation to the Construction Contract with Township Builders, Inc. RECOMMENDATIONS: Staff recommends approval of the Change Order #1 & Final Reconciliation to the construction contract with Township Builders, Inc. in the Amount of $44,100.28 for the extra work necessitated during the construction, and required by the City Staff, as well as over -run for certain bid items per contract. BACKGROUND: The above referenced project is a Capital Improvement Project, which was funded for construction for 2003-2004. The purpose of this project was to improve this intersection by providing a better alignment for added safety, as well as traffic lights and improved drainage. In addition to the mentioned items, several attractive landscaped islands have been added as well.