HomeMy WebLinkAbout103-03 RESOLUTIONRESOLUTION NO.103-03
A RESOLUTION APPROVING AN APPROPRIATION TO THE
DOWNTOWN DICKSON ENHANCEMENT PROJECT (DDEP) IN
AN AMOUNT NOT TO EXCEED TWENTY THOUSAND
DOLLARS ($20,000.00) TO PROVIDE PLANNING, DESIGN, AND
ECONOMIC DEVELOPMENT SERVICES FOR THE REMAINDER
OF FY2003; AND APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF TWENTY THOUSAND DOLLARS ($20,000.00)
FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves an appropriation to the Downtown Dickson Enhancement
Project (DDEP) in an amount not to exceed Twenty Thousand Dollars
($20,000.00) to provide planning, design, and economic development services for
the remainder of FY2003.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of Twenty Thousand
Dollars ($20,000.00) for same.
PASSED and APPROVED this 15th day of July, 2003.
•
ATTEST.
By:
SONDRA SMITH, City Clerk
APPROVED:
By
City of Fayetteville, Arkansas
•
Budget Adjustment Form
Budget Year
2003
Department: Finance & Internal Services
Division: Information Technology •
Program: Information Technology
Date Requested
6/24/2003
Adjustment Number
Project or Item Requested:
$20,000 is needed in the Transfer to Downtown Dickson
Enhancement account.
Project or Item Deleted:
None. $20,000 from the Use of Fund Balance account.
•
Justification of this Increase:
The additional funding is needed to fund the Downtown
Dickson Enhancement Project group for the remaining
six months of 2003.
Justification of this Decrease:
There is sufficient funding remaining in fund balance to
comply with City policy.
Increase Budget (Decrease Revenue)
Account Narne Account Number Amount Project Number
Transf to Dwntn Dickson
1010 6600 5734 00 20,000
Decrease Budget (Increase Revenue)
Account Name Account Number Amount Project Number
Use of fund balance
1010 0001 4999 99 20,000
Approval Signatures
Requested By Date
udget ana
Department Director
nance & Intemervices Dir for
Mayor
,4-2 7- 0)
Date
Date
Dat
6 /7
Date
Budget Office Use Only
Type: A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date
NAME OF FILE: Resolution No. 103-03 w/budget adjustment
CROSS REFERENCE:
Item #
Date
Document
1
06/27/06
Staff
Review Form w/attachments
draft resolution
memo to mayor/city council
copy of Application Form Request for Public Fund for
Calendar Year 2003
2
07/18/03
memo to Hugh Earnest
NOTES:
X AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
•
STAFF REVIEW FORM
For the Fayetteville City Council Meeting of:
•
July 15, 2003
71/5/43
/03
Drain rival
64kL11 t,M
FROM:
Hugh Eamest
Name
Administration
Division
Administration
Department
ACTION REQUIRED: A resolution authorizing additional funding for Downtown Dickson Enhancement Project
and a budget adjustment in the amount of $20,000.
COST TO CITY:
$20,000.00
Cost of this request
1010 6600 5734 00
Account Number
Project Number
Funds Used to Date
Remaining Balance
Program Category / Project Name
Program / Project Category Name
Fund Name
BUDGET REVIEW:
Budget Manag e
Budgeted Item
Date
X Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
[J4lio 41 2-�1011L
ounting Manage'
(rig
City AD ttor ey
h1221013.
Dat= Internal A icor
D to
iIo3
Date
47 C)CO 1 fl3
Date
Purchasing Manager
STAFF RECIDATION:
Division Head
Department Director
Finance
5 Internal
Services
Chie
Dir.
rative Officer
Date
Date
G•14)_o3
Date
Date
Mayor
Date
Cross Reference
New Item:
Rec'd in Mayor's
Office
Yes No
Previous Ord/Res#:
Orig. Contract Date
Orig. Contract Number
RECEIVED
*'JUN 2 7 2003
CITY OF FAYETIEVII.LE
CITY CLERK'S OFFICE
'raft Review Form - Page 2
•
Description - Meeting Date
Comments:
Budget Manager
Accounting Manager
City Attorney
Purchasing Manager
ADA Coordinator
Internal Auditor
Grants Coordinator
Reference Comments:
• •
RESOLUTION NO.
A RESOLUTION APPROVING AN APPROPRIATION TO THE
DOWNTOWN DICKSON ENHANCEMENT PROJECT' (DDEP) IN
AN AMOUNT NOT TO EXCEED TWENTY TI-IOUSAND
DOLLARS ($20,000.00) TO PROVIDE PLANNING, DESIGN, AND
ECONOMIC DEVELOPMENT SERVICES FOR THE REMAINDER
OF FY2003; AND APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF TWEN I Y THOUSAND DOLLARS ($20,000.00)
FOR SAME.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves an appropriation to the Downtown Dickson Enhancement
Project (DDEP) in an amount not to exceed Twenty Thousand Dollars
(520,000.00) to provide planning, design, and economic development services for
the remainder of FY2003.
1
Section 2. That the City Council of the City of Fayettevillert.Arkansas
hereby approves a budget adjustment in the amount -of TWer Thousand
Dollars (S20,000.00) for same.
4A.
PASSED and APPROVED this 15th day of/July, 2003.
APPROVE : : i ;;;.°S-1
,
1
ATTEST:
B
SONDRA SMITH, City Clerk
1M GOODY, Mayor
FAYETTEVIPLE •
THE CITY OF FAYETTEVILLE. ARKANSAS
Date: June 25, 2003
To: The Mayor and City Council
From: Hugh Earnest
Chief Administr'at'ive Officer
Subject: Additional Funding for Downtown Dickson Enhancement Program
Background
The City Council, as part of the deliberations on the 2003 budget, authorized an
appropriation of $20,000 for the first six months of this year to assist DDEP in
implementing their program. The Council requested that the Contract for Service
required from all non -profits contain language requiring specific deliverables within a
certain time frame. DDEP compiled with the request and placed in the contract a number
of issues that were to be addressed by them. Copies of the contract provisions are
attached.
Current Situation
The president of the DDEP Board Mrs. Sharon Hoover, presented the Council with an
excellent report at their meeting on June 17th. The report specifically addressed those
issues listed in the contract for services. In addition, the DDEP report went into great
detail describing the many and varied activities being addressed by DDEP. The Council,
as part of their funding for the six month period, agreed to consider an additional
appropriation following the receipt of the status report.
Recommendation
It is my recommendation that the Council authorize, by resolution, an appropriation of
$20,000 for the remainder of FY2003. 1 believe that the excellent work product
presented to the Council and their prompt response to the contract demands merits a vote
of confidence from the City. We will see that the DDEP Board continues to focus on the
merger of the several improvement districts, that they assist us in determining the best
course on which to proceed in improving the many festivals that are held and that they
are a premier participant in the upcoming Downtown Master Plan.
113 WEST MOUNTAIN 72701 479-521-7700
FAX 479.575-0257
• City of Fayetteville •
Application Form
REQUEST FOR PUBLIC FUNDS
FOR CALENDAR YEAR 2003
1. Organization: Name, Address, Telephone & Fax:
Downtown/Dickson Enhancement Project, Inc.
118 North Block Street
P. O. Box 3573, Fayetteville, AR 72702-3573
501-571-3337 Fax 501-571-4297
A. Is this a eon -profit organization? _X_Yes.
B. Tax-exempt status and Federal ID Number: 501 (c) (3) 71-0800252
2. Project Director. Name, Address, Telephone & Fax
Bootsie Ackerman, Executive Director
Downtown/Dickson Enhancement Project, Inc.
118 North Block Street
P. O. Box 3573, Fayetteville, AR 72702-3573
501-571-3337 Fax 501-571-4297
3. Title, Date, Goals and Brief Description of Project
The Downtown/Dickson Enhancement Project, Inc. (DDEP) began in 1996 and was
incorporated in 1997 as a non-profit venture. We are a group of more than 200 business
owners, property owners and residents located within our district, bordered by College
Ave, Lafayette Street, Arkansas Ave, and 6 th Street. Our common charge is to keep the
district healthy economically, while maintaining its unique character.
We serve the community as an advocate for the Downtown Dickson area and provide
planning, design, and economic development assistance to the City of Fayetteville. With
the city planning staff we have developed a master street plan for the district, served on
the committee for rezoning the district, have assisted in the collaboration of the parking
districts, and helped with the redesign of problem areas on Dickson Street. As an
economic development arm for Fayetteville, we respond to numerous inquiries
regarding business and development opportunities as well as assist in touring visiting
dignitaries.
Through our image campaign and numerous other group promotions we have helped
in advertising our district's unique amenities. DDEP's annual Fine Arts Festival and
Designer House bring tourists and locals to our area. Our involvement in other
development efforts, like the Cultural Arts District, and the parking districts allow us to
assist in the coordination of programs and provide a forum for discussion. We promote
residential use in the district and serve on the committee to rezone the downtown
district. And, every year we apply for grants and pursue funding for projects in our
district. This year much of our time has been spans working with the city and the
contractor to assist in facilitation of the Dickson street improvements.
DOE'
•
• •
/998 founding goals :
• Develop and implement a cohesive promotional strategy to enhance
public awareness of the best qualities and economic growth of the
area.
• Establish a comprehensive plan for shaping the infrastructure of the
Downtown/Dickson area that imparts a sense of place and identity.
• Encourage mixed use developman.
• Promote historic preservation and adaptive reuse.
• Ensure the Downtown/Dickson area is pedestrian friendly while
simultaneously accommodating vehicular traffic.
• Promote and encourage broad choices of cultural, recreational, art and
entertainment alternatives.
2003 initiatives set from our annual board retreat:
funding
• hire a part time development officer- part time staff position has been
reassigned to be development and communication coordinator- interviewing
applicants
• review membership fees, benefits, sponsorships - will be responsibility of
part time staff
• research grants and foundations - applied for federal grant in 2003
• develop funding with the University of Arkansas- pledge of $3000.
board business and development
• set fund raising targets for board members
• develop our vision for board members involvement- participating in board
training session June 22-24
• develop a system by which the City of Fayetteville can evaluate actives of
DDEP- periodic reporting
executive director
• become actively involved in the parking districts, the cultural district, the
downtown rezoning committees
• pursue improvement district status
• assist the City of Fayetteville staff
• assist Walton Arts Center in developing the Cultural district
communications and publicity
• create a brand identity and develop a more comprehensive name for the
organization- new logo is printed using a variation of our name
• get a rendering of Dickson Street enhancement printed and posted in
Dickson Street- signage is located at coma if Dickson and West
• establish a web site- www.downtowndickson.com
• produce a power point presentation to use as marketing tool- design
committee has completed phase 1 sidewalk master plan power point
• develop an image campaign — media, web site, newsletter
• improve the newsletter content and format — in process
• market the organization better to build membership — First Thursday, Image
campaign
2
•
•
Value of Cash from Other Sources
Value of In Kind Match from Other Sources:
Total Pro ect Cost:
5. Proposed Funding Period (from) June 1, 2003 (to) December 31, 2003.
Will project cross calendar years? X Yes
6 Describe the mission and history of your organization, including current
funding
Our mission is to develop and implement a plan to enhance and promote, while preserving and
extending, the existing best qualities of the core of our city.
In 1995 and 1996 a group of volunteers struggled with defining a mission to enhance the historic
center of town. Charged with improving linkages between the beautiful Square with its offices
and retail and Dickson Street with its entertainment and dining, it became clear that improving the
vitality of downtown would take an encompassing and cooperative approach. The group resolved
that success could come only from a multifaceted long-term project with broad involvement by
residents, businesses, the City of Fayetteville, the University of Arkansas, and the Walton Arts
Center.
The Downtown / Dickson Enhancement Project began with a core group who began by organinng
their efforts and securing public and private support. Funding commitments were obtained for the
first three years based on annual review. By laws were defined and non-profit status was secured.
Committees to focus on marketing, design and fund raising were established. In April 1997 a full
time director was hired and the protect began in earnest. Through a series of public workshops in
1997, priorities and directions were formulated
In 1998 the University of Arkansas Community Design Center was hired to design a conceptual
plan for the revitalization of Dickson Street. With this plan DDEP was able to secure federal
appropriations for the improvements of the street and in 2001 construction began. At this time
main areas of focus included. improvements of the physical appearance of the district, organizing
and building consensus of those in the arca , promotion of retail establishments and special events,
and image building. In addition, the group began to assist all festivals in the area
In June 2000 DDEP engaged a Marketing and Special Events Coordinator, part time staff, to
accommodate the needs of the growing organization. By continuing to manage this ambitious
multi -pronged marketing, promotion and urban design effort, DDEP is keeping its district a
delightful place to live. Furthermore, its efforts are a significant factor in enticing well over
570,000,000 in investment in downtown and a steady increase in sales and HMR tax from
downtown establishments.
Funding sources from January- Juncl, 2003 are: the City of Fayetteville, Fayetteville AS.P
Commission, Downtown businesses, member dues, Promotions, in kind contributions, interest
from our money market account
3
a t ua,yt)/ r r
$11,490/Yr
$140,415/Yr
ATAn nt
0
}Funds1Rep""�uesfediFr
m°eEbeVii510
jFayette
ilk:
$20;OOd
Value of Cash from Other Sources
Value of In Kind Match from Other Sources:
Total Pro ect Cost:
5. Proposed Funding Period (from) June 1, 2003 (to) December 31, 2003.
Will project cross calendar years? X Yes
6 Describe the mission and history of your organization, including current
funding
Our mission is to develop and implement a plan to enhance and promote, while preserving and
extending, the existing best qualities of the core of our city.
In 1995 and 1996 a group of volunteers struggled with defining a mission to enhance the historic
center of town. Charged with improving linkages between the beautiful Square with its offices
and retail and Dickson Street with its entertainment and dining, it became clear that improving the
vitality of downtown would take an encompassing and cooperative approach. The group resolved
that success could come only from a multifaceted long-term project with broad involvement by
residents, businesses, the City of Fayetteville, the University of Arkansas, and the Walton Arts
Center.
The Downtown / Dickson Enhancement Project began with a core group who began by organinng
their efforts and securing public and private support. Funding commitments were obtained for the
first three years based on annual review. By laws were defined and non-profit status was secured.
Committees to focus on marketing, design and fund raising were established. In April 1997 a full
time director was hired and the protect began in earnest. Through a series of public workshops in
1997, priorities and directions were formulated
In 1998 the University of Arkansas Community Design Center was hired to design a conceptual
plan for the revitalization of Dickson Street. With this plan DDEP was able to secure federal
appropriations for the improvements of the street and in 2001 construction began. At this time
main areas of focus included. improvements of the physical appearance of the district, organizing
and building consensus of those in the arca , promotion of retail establishments and special events,
and image building. In addition, the group began to assist all festivals in the area
In June 2000 DDEP engaged a Marketing and Special Events Coordinator, part time staff, to
accommodate the needs of the growing organization. By continuing to manage this ambitious
multi -pronged marketing, promotion and urban design effort, DDEP is keeping its district a
delightful place to live. Furthermore, its efforts are a significant factor in enticing well over
570,000,000 in investment in downtown and a steady increase in sales and HMR tax from
downtown establishments.
Funding sources from January- Juncl, 2003 are: the City of Fayetteville, Fayetteville AS.P
Commission, Downtown businesses, member dues, Promotions, in kind contributions, interest
from our money market account
3
a t ua,yt)/ r r
$11,490/Yr
$140,415/Yr
•
•
•
7. Describe the persons or groups who will benefit from your project,
including the estimated number of people served.
The more business activity we keep in sole proprietorship , the more money goes back in our
community. The healthier our downtown district , the more of an assct we provide for those
communities looking to relocate to an area. This quality of life represents a successful city. We
believe ow involvement in the district represents a commitment of large group of constituents to
maintain and nourish our distrix Our hope is to serve all the citizenry of Fayetteville. Citizens
from all pans of town will benefit from the enhanced quality of life DDEP promotes and will
enjoy city revenues generated by the return on their investment through increased sales, HMR tax
and ad valorem taxes. The entire City of Fayetteville profits by a economically healthy Downtown
Dickson District.
8. Describe how your project will be evaluated.
The evaluation process has two parts, an internal checks and balances , and annual review from
our funding agencies and/or private supporters. Once a year the board of directors holds a retreat
to reevaluate our goals and initiatives . We create action items, and discuss long range planning.
Every meeting thereafter, these items are reassessed and reevaluated to make sure we stay on track
of. Since serving the community, not monetary gain is ow charge, we hope that this annual binds
will serve as a base line monitor. In addition, a contract for services with the City has been created
which provides fair accountability and responsibility for both groups. A formal accounting audit
is completed periodically by an ousidc local accounting firm.
BUDGET
see attached 2003 budget
OtIONEWA71UNS
• Applicant agrees to compo, wait all late and City purchasing policies and procedures (available
from City Purchasing Office)
• Applicant certifies that project will comply with all nonstscrimination statues and will be fully
handicapped acnrssib/e
Name of Applicant: Sharon Hoover
Signature of Applicant
(
Date
rAtI,rlov3
Title: President Organization: Downtown/Dickson Enhancement Project, Inc.
4
• Applicant agrees to compo, wait all late and City purchasing policies and procedures (available
from City Purchasing Office)
• Applicant certifies that project will comply with all nonstscrimination statues and will be fully
handicapped acnrssib/e
Name of Applicant: Sharon Hoover
Signature of Applicant
(
Date
rAtI,rlov3
Title: President Organization: Downtown/Dickson Enhancement Project, Inc.
4
FAYETTEVA.LE
TIE CITY OF EAYETTEVIUE. ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Hugh Eamest
Administration
From Clarice Buffalohead-Pearman
City Clerk Division
Date: July 18, 2003
Re: Res. 103-03
Attached please find an executed copy of the above referenced resolution passed by City
Council, July 15, 2003 regarding appropriation to the Downtown Dickson Enhancement Project
and a budget adjustment for said purpose. The original resolution will be recorded in the city
clerk's office and microfilmed.
If anything else is needed please let the city clerk's office know.
fcbp
Nancy Smith, Internal Auditor
K-euln Sjrin5a,-