HomeMy WebLinkAbout100-03 RESOLUTIONRESOLUTION NO. 100-03
A RESOLUTION APPROVING THE PURCHASE OF VARIOUS
BULK MATERIALS AND SERVICES IN THE AMOUNT OF ONE
HUNDRED SIXTY-FIVE THOUSAND DOLLARS ($165,000.00).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of various bulk materials and services in the
amount of One Hundred Sixty -Five Thousand Dollars ($165,000.00).
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Mayor or his duly authorized representative to sign any
documents required to complete said purchases.
PASSED and APPROVED this 15th day of July, 2003.
AYETie
'►ia r By:
t.
,
n c, 0s4
AlTEST:
APPROVED:
By 40,,d,41/4)5Woot,
SONDRA SMITH, City Clerk
DAN COODY, Ma
NAME OF FILE:
CROSS REFERENCE:
Resolution No. 100-03
Document
NOTES:
1
06/18/03
Staff Review Form w/attachments:
draft resolution
memo to Mayor/City Council
copy of Red Hillside Gravel re: Bid 03-25
copy of Invitation to Bid
copy of Thermoplastic Striping Bid 03-21
copy of Invitation to Bid
copy of Curb and Gutter
copy of
Invitation to Bid
copy of concrete bid 03-17
copy of Invitation to Bid
2
07/08/03
memo to Terry Gulley
NOTES:
X AGENDA REQUEST
_CONTRACT REVIEW
GRANT REVIEW
• STAFF REVIEW FORM
For the Fayetteville City Council meeting of: July 15, 2003
• 7//5--613
Bu/1coia/n a6 aft
2r vices
FROM:
Terry Gulley
Name
Transportation
Division
Operations
Department
ACTION REQUIRED:
Approve 2003 bids for construction materials and services utilized by
various divisions of the City.
COST TO CITY:
it 165,000
$1,476 872
Cost of this request Category/Project Budget
YRPdoQS.tMNSt ACCTS
Account Number Fu ds Used to Date
578,532.
$9 a',3uo
VRRIoMS-
Project Number
Remaining Balance
In -House Pavement Imp.
Category/Project Name
N/A
Program Name
Sales Tax Capital
Fund
BUDGET REVIEW: Y Budgeted Item
Bud 6t Coo . nator
Administrative Services Director
Budget Adjustment Attached
CONTRACT/GRANT/LEASE REVIEW:
.616 It s2.1 li4(irn(cam
ccounting Ma er
c4 —
City A omey
U,ee cta1Io3
GRANTING AGENCY:
44/03
Date
ADA Coordinator
Purchasing Officer
Date
Date
cla&103
Date
STAFF RECOMMENDATION:
Divisi d
i\__\Depart
G-25.03
Date
Date
6-1-7-23
strative Services Director Date
Cross Reference
New Item: YES NO
Prev Ord/Res #:
Orig. Contract Date:
Orig. Contract Number:
RECEIVED
JUN 2 5 2003
CITY OF FAYETTE
CITY CLERK'S
e
•
STAFF REVIEW FORM
Page 2
Description: Approval of a ISROise for construction materials Meeting Date: 07/15/03
• Comments:
Budget Coordinator:
Accounting Manager:
City Attorney:
Purchasing Officer:
ADA Coordinator:
Internal Auditor:
Reference Comments:
• •
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF VARIOUS
BULK MATERIALS AND SERVICES IN THE AMOUNT OF ONE
HUNDRED SIXTY-FIVE THOUSAND DOLLARS ($165,000.00).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of various bulk materials and services in the
amount of One Hundred Sixty -Five Thousand Dollars ($165,000.00).
Section 2. That the City Council of the City of Fayetteville; 'Ax4c sas
hereby authorizes the Mayor or his duly authorized repre�nt tiI�ve s gn any
documents required to complete said purchases. /--(< l
�-
PASSED and APPROVED this 15th day of July, 2003. i
A hCOODY, Mayor
ATTEST.
By:;00.
•SO 311A SMITH, City Clerk
TO:
THRU:
FROM:
DATE:
SUBJECT:
•
Fayetteville City Council
Dan Coody, Mayor
Gary Dumas, Operations Director
Terry Gulley, Transportation Manager
June 23, 2003
2003 Bid Awards for Materials
•
Bids have been opened for construction materials utilized by the
Transportation Division and other divisions of the City for the
fiscal year 2003. The results of those bids are attached and this
memo has staff's award recommendations.
The curb and gutter bid only had one bidder and should be awarded to
Jerry D. Sweetser, Inc.
The red hillside gravel bid only had one bidder and should be
awarded to Les Rogers, Inc.
The hot -applied thermoplastic pavement marking bid only had one
bidder and should be awarded to Time Striping, Inc.
The ready -mix concrete bid only had one bidder and should be awarded
to Tune Concrete Company.
The topsoil bid had no bidders and will be quoted on an as needed
basis.
BID: 03-25
DATE: 4/4103
TIME: 11:00 A.M
CITY OF FAYETTEVILLE, ARKANSAS
2003-2004
Red Hillside Gravel
Purchasing Agent:
Witness:
Certified Bid Tabulation
DOSC•;R1PAI_O:f,IMINEM111I
ITE--
1
1. Les Rodgers
0.65
2.75
Elkhom Springs
Yes
Yes, .60 Per
Inc.
Road
Cubic Yard
Gravel - per
- per Cubic
in above price)
copy of soil
material being
Cubic Yard
Yard
analysis
bid.
1
2
Red Hillside
Delivery Price
(Not included
Please submit
report for the
Location of material.
If City of Fayetteville picks up,
will there be equipment at the site to
load our trucks?
Is there a loading charge?
RESTRICTIONS OR EXCEPTIONS
TO THE BID MUST BE NOTED:
Purchasing Agent:
Witness:
Certified Bid Tabulation
INVITATION TO BID
BID #
03-25
DATE ISSUED:
March 24, 2003
DATE ANC) TIME OF OPENING:
April 4, 2003 at 11:00 a.m.
BUYER:
City of Fayetteville,
AR
DATE REQUIRED:
30 DAYS ARO
F. O. B.
Fayetteville, AR
BUYERS
PHONE #
(501) 575-8289
GUARANTEED DELIVERY DATE:
ITEM #
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
1
2
(Not
Location
load
Red Hillside Gravel - per
Delivery Price - per Cubic
induded in above
Please submit Dopy of
report for the material
of matedal:
fikhorn or
If City of Fayett p
will there be equipment
our trucks?
Is there a loading charge?
RESTRICTIONS OR EXCEPTIONS
TO THE BID MUST BE
Cubic Yard
Yard
price)
soil anatirsis
being bid.
s ,i
p,
at the site to
NOTED:
Yes_VNo_
Yes
1
-1
J�
. G 5
4, 5
, 0
A . 1
5
Amount :
✓No_
Upon signing
forth in this bid
information regarding
EXECUTION OF BID
this Bid, the bidder certifies that they have read and agree to the requirements set
proposal, including specifications, terms and standard conditions, and pertinent
the articles being bid on, and agrees to furnish these articles at the prices
stated.
UNSIGNED
! NAME OF FIRM:
L t 5 -RD y .eYS `� u C ,
PHONE:
L'f %r/'/��l
'FED.
71-a
IO#:
9? / a
BIOS
WILL BE
REJECTED
BUSINESS
/ 555
ADDRESS:
4(/gre
hou seL)r
CITY AND
t4 `Ci d.//�
STATE:
1`
ZIP:
-7,,,276 /
AUTHORIZeNA
TURF
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•
INVITATION TO BID
BID #
03-21
DATE ISSUED:
Mar. 24th, 2003
DATE AND TIME OF OPENING.
Apnl 14th. 2003 at 11:00 a.m
BUYER:
City of Fayetteville.
AR
REQUIRED:
with project
manager
DATE
As scheduled
F. O. B.
Fayetteville, AR
BUYER'S
(479)
PHONE #
575-8289
GUARANTEED DELIVERY DATE:
ITEMS
DESCRIPTION
QUANTITY
UNIT PRICE •
TOTAL
• 1
2
3
4
5
6
Hot Truck Applied Thermoplastic
White or Yellow (4") - per linear foot.
Hot Applied Thermoplastic Arrows •
Each
Hot Applied Thermoplastic Words -
Each.
Hot Applied Thermoplastic Railroad
Emblems - Each.
Hot Applied Thermoplastic
Handicap Emblems - Each.
(Blue Background wM Ihite Emblem)
Hot 4" Hand Applied Thermoplastic
for Padang Spaces - per linear foot.
• All pavement marking matenal and
lay down procedures must meet
current AFITD specifications.
RESTRICTIONS OR EXCEPTIONS
TO THE BID MUST BE NOTED:
45,000 If
(estimate ordy)
as needed
as needed
es needed
as needed
as needed
1eo
9 O . A9 /F
f/40,0 —
; /Lt each
9 °°
/025 each
P-% 0t2eacR
3 00
,200 e'ath
3O .5V /f
Upon signing this
forth in this bid
information regarding
stated.
EXECUTION OF BID
Bid, the bidder certifies that they have read and agree to the requiremerrts set
proposal, including specifications, terms and standard conditions, and pertinent
the articles being bid on, and agrees to furnish these articles at the prices
UNSIGNED
NAME OF FIRM:
%/ME crrie N6, rnic •
81-1795
8a6-31://
FED ID#
7/49“ 939.'Z
BIDS
WILL BE
REJECTED
BUSINESS ADDRESS.
5939 .4 KNtLA /1oA0
CITY AND STATE'
1/AW auRE,✓, RR
OP:
70't9 56
c,
AUTHORIZED�SIGNATURE:
c l . p�O
TITTLE:
Via. -"tea.OEl T
DATE:
«-/1-03
:lua6y 6u!seyoind
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Janne pue qm°
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Sidew
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preparat
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•
•
•
•
INVITATION
CITY OF
FAYETTEVILLE
TO BID
ARKANSAS
BID #
03-19
DATE ISSUED:
March 24, 2003
DATE AND TIME OF OPENING:
April 14, 2003 at 11:00 a.m.
BUYER:
DATE REQUIRED:
City of Fayetteville, AR
30 DAYS ARO
F. 0. B.
BUYER'S PHONE #
GUARANTEED DELIVERY DATE:
Fayetteville, AR
(479) 575-8289
ITEM #
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
1
Price per linear foot of Hand-
2000 test.
8.35
16700.00
Formed curb & gutter.
(per attached specifications)
7.85
7850.00
2
Price per linear foot of Machine-
1000/ est
Placed curb & gutter.
(per attached specifications)
4.55
455.00
3
Price per square foot of
sidewalk.
100/est
Restrictions or exceptions to the
bid must be noted:
TOTAL:
25005.00
Concrete for Curb & Gutter is to be 3500
PSI. Use estimated
quantity of
2000 feet
for hand
formed and 1000
feet
for machine
laid. The City will do all subgrade and
preparation work
Sidewalk concrete is to be 3500 PSI. Use
estimated quantity
of 100 square
feet.
Sidewalk is to
be built to Ordinance
#4005
1
Except for PSI.
1
EXECUTION
OF BID
Upon signing this Bid, the bidder certifies that they have read and agree to the requirements
set forth in this bid proposal, including specifications, terms and standard conditions, and
pertinent information regarding the articles being bid on, and agree to furnish these articles
at the prices stated.
NAME OF FIRM:
PHONE:
FEDERAL ID:
UNSIGNED
Jerry D. Sweetser, Inc.
443-3026
71-0399789
BIDS
BUSINESS
ADDRESS:
CITY
AND
STATE:
ZIP:
WILL BE
590 W. Po
:
.yetteville, AR
72703
REJECTED
AU"
�ff "•
TITLE:
DATE:
President
4/14/03
•
BID: 03-17
DATE: 4/4/03
TIME: 11:00 A.M
ITEM #
1
Note:
2
3
4
5
6
7
8
9
10
11
12
13
•
CITY OF FAYETTEVILLE, ARKANSAS
2003-2004
Concrete
DESCRIPTION
3000 PSI, 1 1/4" Max. Aggregate Size,
4" Slump - per cubic yard
3500 PSI, 1 1/4" Max. Aggregate Size,
4" Slump - per cubic yard
4000 PSI, 1 1/4" Max. Aggregate Size,
4" Slump - per cubic yard
5000 PSI, 1 1/4" Max. Aggregate Size,
4" Slump - per cubic yard
1% Calcium Chloride Admixture
2% Calcium Chloride Admixture
Air entraining admixture
Hot Water
3/4" Rock
Exposed Aggregate
Flowable Fill
Concrete Sand- per Ton
Masonry Sand- per Ton
Tune Concrete- 1 yard minimum
Peggy Vice:
Witness :
Certified Bid Tabulation
•
Minimum 25 Tons
Minimum 25 Tons
Tune
UNIT PRICE
$ 47.00 cu yd
$ 48.50 cu yd
$ 50.00 cu yd
$ 54.00 cu yd
$ 1.50 cu yd
$ 3.00 cu yd
$ .50
$ 2.00 cu yd
$ 1.00 cu yd
$ 59.00 cu yd
$ 40.00 cu yd
$13.00
$13.50
•
•
INVITATION TO BID
BID #
03-17
DATE ISSUED:
March 17. 2003
DATE AND TIME OF OPENING:
April 4th, 2003 at 11:00 a.m.
BUYER:
City of Fayetteville, AR
DATE REQUIRED:
As Released from Blanket Purchase Order
F. O. B.
Fayetteville, AR
BUYER'S PHONE #
(479) 575-8289
GUARANTEED DELIVERY DATE:
ITEM #
DESCRIPTION
Unit Price Per Cubic Yard On Items 1 - 11
1
2
3
4
5
6
7
8
9
10
11
12
13
3000 PSI, 1 1/4' Max. Aggregate Size.
4' Slump - per Cubic Yard.
3500 PSI, 1 1/4' Max. Aggregate Size.
4' Slump - per Cubic Yard.
4000 PSI. 1 1/4' Max. Aggregate Size,
4' Slump - per Cubic Yard.
5000 PSI, 1 1/4' Max. Aggregate Size.
4' Slump - per Cubic Yard.
1% Calcium Chloride Admixture - c.y.
2% Calcium Chloride Admixture - c.y.
Air entraining Admixture - per c.y.
Hot Water - per c.y.
3/4' Rock - per c.y.
Exposed Aggregate - per c.y.
Flowable Fill - per c.y.
Concrete Sand - per ton
Masonry Sand - per ton
47.00
43.50
50. 00
54•oo
50
2.00
gnooPst
Min 25T
Thin 2.5r
1.00
'`4 00
4
00
Q0
0
PER TON
PER TON
MINIMUM BILLED AMOUNT: 1 (1 (.iu d
PRICE OF DELIVERY MUST BE INCLUDED IN CUhIC YARD AND PER TON PRICE
RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED:
EXECUTION OF BID
Upon signing this Bid. the bidder certifies that they have read and agree to the requirements set
forth in this bid proposal, including specifications, terms and standard conditions. and pertinent
information regarding the articles being bid on. and ag ees to furnish these articles at the prices
stated.
UNSIGNED
BIDS
WILL BE
REJECTED
NAME OF FIRM:/1
u n'e. CAnc
BUSINESS ADDRESS:
i0
Q.O. Box Iaa
£otua,
THORIZED��GNATURE:,
P-%-(Vil Q
PHONE: I FEDERAL ID NUMBER
1
k� - O'; 8 39 L to
CITY AND ST E:
icri14P oit
Ar.
TITLE:
Saler IMr�r.
ZIP:
11.04
DATE.
•
FAYETTEVA.LE
THE CITY OF EAYETTEVIIIA ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Terry Gulley
Transportation Division
From: Clarice Buffalohead-Pearman
City Clerk Division
Date: July 18, 2003
Re: Res. 100-03
Attached please find an executed copy of the above referenced resolution authorizing purchase
of bulk materials and services for the city. The original resolution will be microfilmed and filed in
the city clerk's office.
If anything else is needed please let the city clerk's office know.
/cbp
cc . Nancy Smith, Internal Auditor
