HomeMy WebLinkAbout98-02 RESOLUTION•
RESOLUTION NO. 98-02
A RESOLUTION TO APPROVE CHANGE ORDER #2
TO THE CONTRACT TO CONSTRUCT THE WALKER
SENIOR CITIZEN CENTER AND APPROVING A
BUDGET ADJUSTMENT OF $54,100.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves Change Order #2 to the contract to construct the Walker Senior
Citizen Center and approves the budget adjustment in the amount of $54,100.00
attached as Exhibit A.
PASSED and APPROVED this 18th day of June, 2002.
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\-7
oodruff, City Q erk
APPROVED.
By:
DAN COODY, Ma
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NAME OF FILE:
CROSS REFERENCE:
Resolution No. 98-02
ges. Si -0/
06/18/02
Resolution No. 98-02
Change Order #2 (Fayetteville Community/Senior Center (Daryl S.
Rantis, Architects, P.A.)(Harrison Davis Construction Co., Inc.)
04/16/02
Copy of the Budget Adjustment Form
06/06/02
Memo to Mayor Coody & City Council from Hugh Earnest, Urban Dev.
Director, regarding Semor Citizen Center
05/13/02
Letter to Minor Wallace, Construction Manager/Inspector, from Harrison
Davis, President, Harrison Davis Construction Co., Inc. regarding
construction progress
02/02/01
Copy of the Purchase Requisition
06/18/02
Staff Review Form
06/19/02
Memo to Minor Wallace, Inspections Division, from Heather Woodruff,
City Clerk
NOTES:
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Change order: #2
Date: 3/18/2002
Request made by:
Owner: xxx
Architect:xxx
Contractor: xxx
Field:
Other:
ICA KM5.' J V�T01
fKUIIITrCTJ, IPA.
380 West Rock Street
Fayetteville, Alt 72701
(501) 443-9112
Project: Fayetteville Community / Senior Center
901 South College Ave. •
Fayetteville, Arkansas 72701
Owner:
Contract for: Fayetteville Community/ Senior Center
City of Fayetteville
Contract Dated:1/04/2001
To Contractor: Harrison Davis Construction CO. Inc.
Attachment 2
Res. 98-02
You are directed to make the following Changes to the original contract:
See attached list of items to include additional time per item changed.
Specific material and scope of work for each item detailed in General Contractor's
proposal requsets.
This change order not valid until signed by the owner, The architect and the Signature of
the Contractor indicates agreement herewith, including any adjustments in the contract
sum or contract time.
'fie 1 of 3
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f KCDIIT CTJ, M.
380 West Rock Street
Fayetteville, AR 72701
(501) 443-9112
Change order #2 cont.
Date: 3/12/2002
•
Res. 98-02
The original Contract Price was $1,982,600.00
Net change by previous authorized change orders $ 100,192.00
The Contracted Price prior to this Change Order was $2,082,792.00
The Contracted Price will increase by this Change
order $ 33,664.00
The new Contracted Price including this Change Order will be $2,116,456.00
The contract time will be changed by 104 calendar days
The date of substantial completion as of the date of this change order therefore is:
June 12, 2002
Approved.
Daryl S. Rantis
ARCHITECT
380 We Rock ST.
Fa ettt � 11e AR 72701
ADD'
4•(• 6 Z
DATE
Agreed To:
Harrison Davis
CONTRACTOR
1931-A West Dean Street
Fayetteville, Arkansas 72703
Authorized:
Mayor Dan Coody
OWNER
City of Fayetteville
113 West Mountain
Fayetteville, Arkansas 72701
Page 2of3
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Change order #2 cont.
Date: 3/12/2002
Item 41
Item #2
Item #3
Item #4
Item #5
Item #6
Item #7
Item #8
Item #9
Item #10
Item # 11
Item #12
Item #13
Item #14
Item #15
Item #16
Item #17
WTI 5. KAMM
ARU1UTECTJ, P. I.
380 West Rock Street
Fayetteville, AR 72701
(501) 443-9112
Make offical start date March 14, 2001
Building permit process extension
Delete all colored concrete
Delete 27 steel columns, Add rebar column
Delete 5/8" sheetrock above accoustic ceiling
Addition of horn strobes in restrooms
Addition for silt fence relocate & tree removal
Addition for extension of utilities for future
facilities
Addition for extra site work
Addtion for slab edge turndown, delete grade
beam
Addition for roof hatch to penthouse
Additon for fiber mesh reinforcing to rat slab
Addition for epoxy floor in kitchen & bathroom
Delete wall mount water closets, add floor mount
water closets
Delete built-in cabinets in pick-up room
Addition of roll -up security doors in kitchen
and motor for large door
Addition of vents for crawl space
Document clarification & revisions
TOTAL
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Res. 98-02
Additional Time
$ 0.00 27 Days
($ 8,067.00) 0 Days
($ 1,050.00) 14 Days
($ 1,885.00) 0 Days
$ 288.00 0 Days
$ 1,135.00 ODays
$14,919.00 7 Days
$ 7,524.00 4 Days
$ 2,714.00 6 Days
$ 1,476.00 3 Days
$ 191.00 0 Days
$ 11,066.00 7 Days
($ 1,038.00) 0 Days
($ 2,750.00) 0 Days
$ 8,088.00 5 Days
$ 1,053.00 5 Days
$ 0.00 26 Days
$ 33.664.00 104 Days
Page 3 of 3
City of Fayetteville, Arkansas
Budget Adjustment Form
Es.It-04
Budget Year
2002
Department: Sales Tax Capital Improvement Fund
Division:
Program:
Date Requested
09/16/2002
Adjustment #
Project or Item Requested:
Additional funding is requested for the Walker Senior Center
Complex.
Project or Item Deleted:
None. Additional property tax revenue received is proposed for thi
COPY
Justification of this Increase:
Additional work items have been identified by the Council on
Aging.
Justification of this Decrease:
The additional revenue is from a dedicated tax for the purposes of
constructing the Walker Park Senior Center.
Increase Expen e (Decrease Revenue)
Account Name Amount Account Number Project Number
Building Cost
59,100 9970 9970
5809 00 96092 1
Decrease Expense (Increase Revenue)
Account Name Amount Account Number Project Number
Delinquent Property Taxes 54,100
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9970 0997 9100 01
Approval Signatures
Requested By
Bu
Ad
Mayor
Date
174- 76-d2
Date
Date
el 007
Date
Date
Budget Office Use Only
Type• A B C
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
E
Blue Copy: Budget &''' search / Yellow Copy: Requester H:IBUDGE7IPROJECTSISENIORIBA_CO2.WK4
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FAYETTEVILLE
THE CRY OF FAYETTEVILLE, ARKANSAS
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Date: June 6, 2002
To: The Mayor and Council
From: Hugh Earnest
Urban Developmen Director
Subject: Senior Citizen Center
Background
The City Council approved a contract for construction of a Senior Citizen Center in
Walker Park on January 16th, 2001. This award was the culmination of a long and
difficult process over several years that involved decisions on design of the building and
raising some $2,000,000 needed for the building. The money for the building came from
a number of sources:
Community Development Fund
Park Development Fund
Sales Tax CIP
Millage
Council on Aging
Original Budget
$344,622
$383,895
$176,000
$1,000,000
$ 76,000
$1,982,600
Current situation
The contractor of record, Harrison Davis Construction, has maintained a schedule of
work on the site and has now furnished us with a letter stating that he expects to complete
the building in October or November of this year. The letter, (see Attachment 1), also
states he will, at a later date, open a discussion with us over additional days and some
level of compensation. However, for the present, our position is that we have authorized
an additional 104 days to be added to the original notice to proceed. Therefore, the
current completion date is June 12, 2002. It is apparent that we will, between now and
our approximate date of completion, again consider delays caused by weather, changes in
the scope of work, as well as delays occasioned by problems with material delivery.
The money needed for this building came from a number of sources. From a fiscal
standpoint, the City committed the amount of money from 2 mills of property tax. The
estimated revenue from that levy was $1,000,000. However, our most recent estimate
shows that the tax will generate some $1,116,100. Given that the council committed to
the project the revenue from the millage, we have established this amount of $116,100 as
our project contingency.
113 WEST MOUNTAIN 72701 479621-7700
FAX 479-676-8257
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Recommendation
The Council is asked to approve Change Order #2 for this project. The additional
$33,664 is a net addition of a number of changes made to the project and approved by the
architect and the owner (the city). In addition, as stated earlier, this change order also
grants an additional 104 days to the contractor. The information is included as
Attachment 2
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Attachment 1 •
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iHMR1SON DAVIS CONSTRUCTION CO., INC.)
Licensed General Contractor
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May 13, 2002
Minor Wallace, Construction Manager/Inspector
CITY OF FAYET•TEVILLE
113 West Mountain •
Fayetteville, Arkansas 72701
RE: FAYRTrEVIT.i.E SENIOR CENTER AT WAXHAWS
SUBJECT: CONSTRUCTION PROGRESS
Minor,
"We are anticipating avirtual halt of vertical wall work (FASWALL SYSTEM).,
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due.to the fact.changes n the field; directed'by the Architect/his representatives,
being:made. The FASWALL:SYSTEM manufacturer and the designer of such has provided
an'abiihdance or'a;plentiful amount of materials according! to' his original
estimates oflquaritities•and all as per Contract Documents: The "un-
documented"
directives given has depleted the'manufacturers stock of the LCWF (large core
wall form).
As of this writing, K -X Faswall is to ship the required quantities of the
LCFW to the job site in 2 - 3 weeks.
The General Contractor has been instructed to make changes in the Structural
work, through numetous amended and revised drawings provided. These changes
are to be time consuming and'with added costs of materials,labor and equipment
all yet to be completed, TheGeneral Contrattor's'icitent is to calculate these
costs upon completion' acid receipt of approvals on the balance of the structural
materials and/or systems.
The previous projected completion time (of 8-15-02, stated so 11-16-01)'will
need to be extended 60 to 90 days due to the•,numerous delays beyond the General
Contractor's control. The General Contractor would like to be compensated for
time consumed during these delay occurrences.
We respectfully request your considerations for the extensions and expenses
that may be required.
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Sincerely,
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HARRISON DAVIS, PRESIDENT CC: HDC PROJECT MGR,
1931-A Deane Street; Fayetteville, AR 72703 • (501) 443-0996, ra.5214Xiali, FAX: 443-0136
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total: $33,664.00
Approvals: ad.amw®mm
Mayor Department Director: Purchasing Manager.
Admin. Services Director. Budget Coordinator: Date Processing Mgr.
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P.O. Number.
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Vendor IVendor Name:
73490 1 Harrison Davis Const
FOB Point:
Fayetteville, AR
•Requesters Employee':
1099
Account Number.
4470-9470-5804.00
CITY OF FAYETTEVILLE
Purchase Requisition
(ort a punts: order)
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Address:
1931-A W. Deane St
zip:
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Requester:
Minor Wallace
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Mayor: Department Director: Purchasing Manager.
Admin. Services Director: Budget Coordinator. Data Processing Mgr:
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Purchase Requlsltlon
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Special Instructions:
Address:
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Zip:
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Requester:
Minor Wallace
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Change Order # 2 - Fay. Sr. Center at Waxhav
Ito extend utilites, upgrade floor surface, add
securlty doors for the kitchen area. Add addit
time for project delay due to no fault of contractor.
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Approvals: .aw,emxsunca) .
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Admin. Services Director: Budget Coordinator. Data Processing Mgr.
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Vendor 1: Vendor Name:
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FOB Point:
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Ship To Code:
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*Requester's Employee*:
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Account Number:
4470-9470-5804.00
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CITY OF FAYETTEVILLE
Purchase Requisition
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(not apathos ordc)
Address:
1931- A W. Deane St
Zip:
72703
Requester:
Minor Wallace
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Change Order # 2 - Fay. Sr. Center at Waxha%vs
to extend utilites, upgrade floor surface, add
security doors for the kitchen area. Add addit
time for project delay due to no faun of contrac or.
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X AGENDA REQUEST
_ CONTRACT REVIEW
GRANT REVIEW
STAFF REVIEW FORM
For the Fayetteville City Council meeting of
FROM:
MINOR ilALLA6E
IJISFcTi0N s
Name Division
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ACTION REQUIRED:
A Resolution approving Change Order #2 for
Center and granting additional time to the
UkB4a D&VeLopMetuT
Department
the Senior Citizens
contractor.
COST TO CITY:
s 33.6 (o4 . oo s 14048,im 1.04 ILA Alit 'woe copl tic
Cost of this Request Category/Project Budget Category/Project Name
4 10-4410-s8Dq-00
S 2, 088, Sti
Account Number Funds Used To Date
q coci2
S — D —
Project Number Remaining Balance
Program Name
� d 'f K. CA , r
Fund
BUDGETA�RE(VIIEW: ./_
Budget eraser
Budgeted Item X Budget
Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
l0454;(-_ 5'//6/aa.
--- Manager tit., Date
4 boa) c/Mo/
4-
C •• ty Attorney
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Purchasing Officer
Internal A
Date ADA Coordinator
4 1b oa,
Date
Date
Date
STAFF RECOMMENDATION:
Mi►toR WALl.AC.
Division Head
ep3rtmgfjt•Difector
Adminis
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6-6 oz—
• Date
re Services Director
Mayor
C:\DATA\BLANKFOR\AGENDA.BLE
10,4/,
Date
Cross Reference
New Item: Yes No
Prey Ord/Res #:
Orig Contract Date:
Orig Contract Number:
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City of Fayetteville, Arkansas
Walker Park Senior Center
Schedule of Resources Available
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April 15, 2002
Budget (contract award to present)
Original Budget:
Community Development Fund
Parks Development Fund
Sales Tax Capital Improvement Fund - sales tax
Sales Tax Capital Improvement Fund - milage
Council on Aging (COA) Contribution
Original Resources Available/Original Contract Award
Additional Cost Incurred by City
Testing services
Tree removal
Advertising for bids
Total Additional Cost for City
Change Order(s)
Change Order 1 (COA committed to pay)
Total Change Order(s) Authorized
Total Cost of Project to Date
Pending Change Order
Change Order 2
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344,622
383,895
176,000
1,000,000
78,083
5,000
700
386
100,192
33,664
1,982,600
6,086
100,192
2,088,878
H:\BUDGET\PROJECTS\SENIOR\CONT AVL.WK4 04/16/2002
City of Fayetteville, Arkansas
Walker Park Senior Center
Schedule of Resources Available
• •
April 15, 2002
M Ilage Revenue Budget 1,000,000
Actual Collections
Property Taxes - 2001 1,052,731
Delinquent Property Taxes - 2001 8,420
Delinquent Property Taxes - 2002 54,949
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Total Collections Compared to Budgeted Collections 1,116,100 1,000,000
Additional Millage Available 116,100
Amount used in Roll -forward Budget Adjustment 62,000
Additional Amount Available to Budget 54,100
H:\BUDGET\PROJECTS\SENIOR\CONT AVL.WK4 04/16/2002
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
•
To: Minor Wallace, Inspections Division
From: Heather Woodruff, City Clerk
Date: June 19, 2002
Please find attached a copy of Resolution No.98-02 approving Change Order No. 2 to the
contract to construct the Walker Senior Citizen Center and approving a budget adjustment. The
original will be microfilmed and filed with the City Clerk.
Your Budget Adjustment Form has been forwarded to the Budget & Research Division
cc:
Nancy Smith, Internal Audit
Hugh Earnest, Urban Development
Stephen Davis, Budget & Research Division
Note: Contract Dated 01/04/01
Harrison Davis Construction Co., Inc.
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