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HomeMy WebLinkAbout96-02 RESOLUTION• • • • 0 • RESOLUTION NO, 96-02 A RESOLUTION AWARDING A CONTRACT TO INDUSTRIAL MAINTENANCE ASSISTANCE, INC. IN THE AMOUNT OF SEVENTY THOUSAND TWO HUNDRED DOLLARS ($70,200.00) TO MODIFY EXISTING SOLID WASTE CONTAINERS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby awards a contract to Industrial Maintenance Assistance, Inc. in the amount of Seventy Thousand Two Hundred Dollars ($70,200 00) to modify existing solid waste containers. Section 2. That the City Council hereby authorizes the Mayor or his duly - authorized representative to sign such a contract with Industrial Maintenance Assistance, Inc. PASSED and APPROVED this 18th day of June, 2002. .,," FA Yeti, est va 0 :r De,, • 6 ;%1F"hl i IL +SPIER WOODRUFF, Ci Y Clerk APPROVED: By: • NAME OF FILE: CROSS REFERENCE: Resolution No. 96-02 • 06/18/02 Resolution No. 96-02 Contract (Bid #02-35) awarded to Industrial Maintenance Assistance, Inc. to modify existing solid waste containers. 06/06/02 Copy of the Budget Adjustment Form 06/18/02 Staff Review Form 06/19/02 Memo to Carrol L Hill, Solid Waste Division, from Heather Woodruff, City Clerk NOTES: • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Mayor and City Council From: Carrol Hill, Environmental Affairs Administrator Thru: Gary Dumas Date: Friday, June 07, 2002 Subject: Award of Bid for Welding Services Background: In January 2002, we began to investigate the many damaged containers with the triangle dumping mechanism. During the course of this investigation, we were surprised to learn that the triangle mechanism on the cross member of the vehicle cost an additional $4,200 (we were paying more to have the triangle apparatus specified on our trucks). In addition, we were paying an additional $30, $40 and $50 per container (4, 6, & 8 yd respectively) to have the triangle attachment placed on our containers. When reviewing this information with Bill in Fleet, we were told that the triangle mechanism on the vehicles was constantly in need of repair and encouraged us to seek a standard type system for the fork type lift rather than the triangle system we have been using. The advantage of the fork type dumping system is that the equal weight distribution on the forks when dumping is a much faster and safer action. There have been a number of windshields broken in addition to the numerous repairs to the triangle system. The triangle system lifts from the front of the container, and thus all the weight of the container is bore on the front panel of the container alone. This was reported to Council for review in February 2002. Then in February 2002 when we were testing various type of trucks and demonstrating them for the Equipment Committee, our test driver rode a complete route with the demo and made his recommendation to purchase the specific vehicle with the fork system. He stated that the fork system was a much smoother operation and was far superior to the triangle. It was a smooth operation, took less time per container and could handle a lot of weight. The cycle time for the loading was much faster. Again further savings. We went to Council and requested that we be able to purchase our new vehicles with the fork type dumping system and not the triangle. Council approved this request. In April 2002, we requested and received approval to allow the upgrade to the forks, and General Services Department 113 West Mountain Street Fayetteville. Arkansas 72701 Telephone: 479-575-8330 Fax: 479-575-8257 Email: gdumas@ci.fayetteville.ar.us • • at that time we discussed the side channels upgrade to our containers. This is a rough summary of the information submitted. Costs $72,000 - sleeves and welding on our existing containers in the field. $25,000 - paint and labor Savings - $20,000 annually on the purchase of bins without triangles $10,000 on the purchase of the two new trucks w/o triangle $13,000 annually in the labor savings unknown additional maintenance savings each year The cost of this change out will be recovered in saving to the system in just over 2.5 years. This payback does not include the saving which will result in reduced maintenance and lost time while vehicles are out of service for repair. • Sent 0y: HP LaserJet 3100; Sent By: 11P LaserJet 91001 • fa alarm. • 4795758241; 4705758241; 30:1.1ay-02 2:41PM; 15.1lay•02 4111p; Page 1 Pegs 1 4s. 94-0et- • INVITATION TO BID f — rarrnMBD labTE'AND—truF O IN4—`- --11 0SE 2 - I._ M 1 -. L hsr29t ._i.1 g° km. 4. -` tib UIREO: IL,�. O d .y�t�MeeyAR 3o da O u e tie * RRANTEEMI ELRRv riAn: - 1 , FOvgneli11 AR.,. .—— ._ fT�il--. IDN II •4 ri— • 1 uia. Clonal Me.v. j S. 9. 410 .aaa 2 (Cost per container tor s1 4,9 ( soi1-00 .were/, of amen and osas.b. I Liability Insurance required for thb plsg.d. Cell Carrot 1410 sr Ronnie Caudle atwaste for more Inf.rn .*Ion on dila bid, 479181 . I eld cower sheet should be complgi filed out and mitred by. person wy 1.uthorbmu to *haste the Mar. 1 RESTRICTIONS OR EXCEPTIONS I TO THE BID MUST BE NOTED: I • r� a_ Tor:EZUTiON OF uir l� pct signing met forth Ir try Ude Bid, the de certifies tier they non toad and epee to the proposal.Intruding nosbi (emu ndd standard;aondldens, co pedrerdetarmetion regarding the stein being bid on, and agtee» 'furnish thest.rticiis et the oil* stated. LINSIGNE6 I!NAIZE 6F Fair n ! tz, '_'jPEO IDA• Iems BE IIBrU B ADDRESS; _ s 3f i5 `7 -►sjto-153a 1WILL!REIECTEO I t ESS' CRY AND STATE: Zip; AQRIZEp g`l� T WE%P1102 }iK -73-1-7 v� rnF_ I ATE y _ 0gi rt_r (}l ss,er - 608I0Z. ---- •• . - Sent By: HP LaserJet 3100; 4795758241; • 30-Uay-02 2:42PM; • Industrial Maintenance Assistance, Inc. 65 Mineral Springs Road West Fork Arkansas 72774 Phone (479) 839-3499 Fax (479) 839-3479 City of Fayetteville May 28, 2002 Warranty !MA has a full warranty on the welding and workmanship of ail ofdie side channel skews and Completed containers for 120 days. Sincerety, Dannie Ogden Owner Our Mission: Reliable service with a timely response through our quality dedicated employees. Page 3/4 • Sent By: HP LaserJet 3100; 4795758241; _Ton. . !CHAIR t ASSOC • • Fax FO. : 4795218617 It enea^m AMR CERTIFICATE OF LIABILITY INSURANCE o:rcti 2LoO< coign�1T t sei$iz1• y0 •f0MI (500521- CIITHCA RUAUI{rE�i1Ni011WT10X ���OitYMW CORMS NO ROHTI °POM THE CERTIP1CAW P.O.S! 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DAYS ISSUED: j DATE AR5T1ME OF OPENIN 02-35 I Maw 14.2002 1 , 2002. at 11:00 On. SELLER. ....- &T! REQUIRED: F O. t3. I BUY�jERR6''7S P r GU/ RANTEED DEIN : Ia Fa DF�CR�tP11CJN _..1M�••;1.4M.w. tuar otorS ask —ITEM iti I 1 v { v . a`.... _. -- i Per al sP&Uic tion•: 1 'tame Channel Meese r 41 as S t r 2 Cost per container for melding $ 36 00 Page 4/4 Papa 114 of sleeve and gussets. Liability insurance required for NO pfoject. CMI Cenral Hill or Ronnk Caudle at 4Hd Waits for mere information en this bid. Bid cover sheet should be compl fined out and signed by • person ly authorised to obligees the bidder. Ocn. R. -p ocrasz riccirmAoLiAtiL RESTRICTIONS OR E7CCEPTIONS TO THE BID MUST BE NOTED: •Upon signing tide BId, the bidder certifies Met they have reed and agree to the requirements set forth in this bid proposal, including specifications. terms end standard conditons, and perfinerd infomgtlon regarding the articles being bid on. and agree to furnish these pi iidea m the paces stated. UNSIGNED NAME OF FIRM: 4. 129Sr AM4s-itrleSL --- ddb calk. BIDS WILL BE REJECTED BUSINESS ►� . 2512 1444m•y AUTHORIZED SIGNATU PHONE: IFED 100 CI19-4L 3-77/4 1'4- ! P'/ ZQ TY AND • F0►4 Mod'sovr,1% 52.4 L7 TITLE: _..___ DATE; (14oreraflT 4 -'rC 2/-42 a INVITATION TO BID • BID # 1 02 35 ( DATE ISSUED: May 14, 2002 1 DATE 1 AND TIME OF May OPENING' 28, 2002, at 11:00 a.m. SELLER: City of Fayetteville, AR 1 DATE 1 30 days REQUIRED ARO F. O. B Fayetteville, AR 1 1 BUYER'S (501) PHONE 575-8289 # 1 GUARANTEED DELIVERY DATE: ITEM # DESCRIPTION 1 1 2 • Per attached Side Channel Cost per container of sleeve and Liability insurance Call Carrol Hill more Information Bid cover sheet filled out and authorized to specifications: Sleeve gussets. signed obligate or should for welding required Ronnie on this be by the for this Caudle bid. 479/5754398. completely a person bidder. p at Splid legally •oJect. Waste for RESTRICTIONS TO THE BID 1 MUST OR EXCEPTIONS BE NOTED: Upon requirements conditions, fumish signing this set and these forth pertinent rticles Bid, the in at the bidder this information prices bid certifies proposal, EXECUTION regarding stated. that they including the OF BID have specifications, articles read being and agree terms bid on, to and the and standard agree to UNSIGNED BIDS WILL BE REJECTED NAME OF FIRM: I PHONE: I FED ID# BUSINESS ADDRESS: CITY AND STATE: ZIP AUTHORIZED SIGNATURE: TITLE: DATE: • • • FABRICATION AND WELDING OF SLEEVES TO SOLID WASTE BINS To fabricate sleeves, provide labor and materials to weld sleeves to our existing bins in the yard, and those brought in from the field. This is to be performed on our site. Provide own Insurance. 1. Provide sample of side channel sleeve design, gussets and provide a cost per sleeve. 2. Provide a demonstration of the welding of sleeve and gussets, with cost per container. 3. Weld minimum of 10 containers per day, Monday thru Friday. 4. Submit weekly invoice with # of containers completed. 5. We will not accept bids for fabrication of sleeves only without welding. • • • • CITY OF FAYETTEVILLE, ARKANSAS Terms and Conditions 1. All bids shall be submitted in a sealed envelope and must be submitted on forms provided by the City. 2. The item bid and the bid number shall be stated on the face of the sealed bid envelope. 3. Bids received after the date and time set for receiving bids will not be considered. 4. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and makea bid award deemed to be in the best interest of the City. The City shall be able to purchase more or less than the quantity indicated subject to availability of funds. 5. The bid price shall remain good and firm until project is completed. 6. All products delivered shall comply with applicable standards of quality. 7. Any exceptions to the requirements of the City of Fayetteville must be noted on the Bid Form. 8. Prices shall include all labor, materials, overhead, profit, insurance, etc., to cover the furnishing of the items bid. Sales tax is not to be included in the bid price. Applicable Arkansas sales tax laws will apply to this bid, but will not be considered in award of the bid. 9. Each bidder shall state on the face of the bid form the anticipated number of days from the date of receipt of an order for delivery of equipment and installation to the City of Fayetteville. 10. Copy of the warranty shall accompany the bid, and any exceptions to the warranty shall be clearly noted on the bid form. 11. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. 12. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. 13. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation of bid. • • • • 14. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at (501) 575-8289 to insure receipt of their bid documents prior to opening time and date listed on the bid form. 15. If products and/or components other than those described in this bid document are proposed, the bidder must include complete descriptive literature and technical specifications. All requests for additional information must be received within five working days following the request. 16. Bids must be hand delivered or received by mail in the Purchasing Office, Room 306, 113 W. Mountain St. Fayetteville, AR 72701, on or before the time of closing listed on the face of the bid. * 17. Public improvement bids with a total of $20,000 or more shall submit certificates of insurance within 10 days of notice of bid award. Certificates of insurance are to be addressed to the City of Fayetteville, showing that the contractor carries the following insurance which shall be maintained throughout the term of the bid. Any work sublet, the contractor shall require the subcontractor similarly to provide the same insurance coverage. In case any employee engaged m work on the project is not protected under Workers' Compensation, the Contractor shall provide, and shall cause each subcontractor to provide, adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workers' Compensation: Comprehensive General & Automotive Liability: Property Damage Liability: Statutory Amount $250,000 each person. $500,000 aggregate. $100,000 aggregate. * 18. Public improvement bids with a total of $20,000 or more require a 5% bid bond and if awarded, a 100% performance and payment bond to be submitted before notice to proceed is given. * 19. Public improvement bids exceeding $20,000 or more require a contractor's license. *20. The City shall pay Contractor based on unit prices indicated in contractor's bid proposal. Progress payments will be made after approval and acceptance of work and submission of invoice Payments will be made approximately 30 days after receipt of invoice. *21. Contractor shall not assign his duties under the terms of this agreement. All work shall be coordinated directly with the Project Manager, or their designee. *Applies to construction public improvement projects only, unless otherwise noted. City of Fayetteville, Arkansas Budget Adjustment Form Es• 9G -at Budget Year 2002 Department: General Services Division: Solid Waste Program: Commerical Collection Date Requested June 6, 2002 Adjustment # Project or Item Requested: Additional funding is requested for the Commerical Cart Project. Project or Item Deleted: None. A portion of the Sold Wate Expansion Vehicles project is proposed for this adjustment. COPY. Justification of this Increase: the additional funding is requested to change the pick-up point from the front diamond style to a side channel style. • Justification of this Decrease: Sufficient funds remain to fund the planned/approved Solid Waste Vehicle Expansions for 2002. Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number Container Cost 70,200 5500 5010 5870 00 02092 1 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Vehicles & Equipment 70,200 5500 5010 5802 00 02033 1 Approval Signatures - Requested By udget Manager Date Date Budget Office Use Only Type: A B C Date of Approval Posted to General Ledger A n. S ce rrector Posted to Project Accounting z tea& Mayor Date Entered in Category Log Blue opy: Budget & Research / Yellow Copy: Requester E H: IBUDGETPRDIECISIBUD AD/19A 10011BA_C C P 0 • • XXX Agenda Request _Contract Review Grant Review • STAFF REVIEW FORM . For the Fayetteville City Council meeting of: FROM: Name Carrol L. Hill UMC I4Sit2o 62- Solid Z Solid Waste General Services Division Department ACTION REQUIRED: Acceptance of the qualified bidder meeting specifications - Bid # 02-35 pursuant to the April approval to modify the Commercial Vehicles to front load style with forks rather than triangle dumping mechanisms. Our recommendation is to award to Industrial Maintenance Assistance Inc. COST TO CITY: S70,200 Z 0 , 8S 8 Commercial Cart Cost of this Request Category/Project Budget Category/Project Name SSoo :Sri 0-03 - o - Account Number Funds Used to Date O Lo 9 2 - Project Number Program Name &I QC\_ WA Remaining Balance Fund BUDGET REVI W. _ Budgeted Item X Budget Adjustment Attached Budget anager Administrative Services Director CONTRACT/GRANT/LEASE REVIEW URtc_ s _z City ttorney ate V LA -12 6haloa— Date Purchasing Officer GRANTING AGENCY: ADA Coordinator STAFF RECOMMENDATION: Approve Change Order Division Head tepartme Director 11 A•ministrative Services Director • Mayor Date Date Cross Reference 6/77o2 - Date 4(7102Z Date New Item: _Yes_ No Prev Ord/Res #: Date Orig Contract Date: • v• FAYETTEVItLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Carrol L. Hill, Solid Waste Division From: Heather Woodruff, City Clerk Date: June 19, 2002 Please find attached a copy of Resolution No. 96-02 awarding a contract to Industrial Maintenance Assistance, Inc to modify existing solid waste containers. The original will be microfilmed and filed with the City Clerk. Your Budget Adjustment Form has been forwarded to the Budget & Research Division. cc: Nancy Smith, Internal Audit Gary Dumas, General Services Peggy Vice, Purchasing Division Stephen Davis, Budget & Research Division Note: Bid #02-35 c 0