HomeMy WebLinkAbout86-02 RESOLUTION•
• •
RESOLUTION NO. 86-02
A RESOLUTION TO APPROVE A CHANGE ORDER IN
A DECREASED AMOUNT OF $102,205.00 WITH APAC-
ARKANSAS, INC. FOR THE TAXIWAY STRENGTHENING
AND WIDENING PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the Change Order for the taxiway strengthening and widening
project including parking ramp expansion performed by APAC-Arkansas, Inc.
which will result in a cost reduction of $102,205.00. The Mayor is authorized to
sign said Change Order (attached as Exhibit A).
PASSED and APPROVED this the 4th day of June, 2002.
•J
R
• t�lll�ijrpt,
ather Woodruff, City C
1
APPROVED:
By:
DAN COODY, May
•
NAME OF FILE:
CROSS REFERENCE:
Resolution No. 86-02
•
06/04/02
Resolution No. 86-02
05/15/02
Change Order No. 2 (Agreement Date is 09/04/01) with APAC-
Arkansas, Inc., McClinton Anchor Division, for airfield pavement rehab.
& taxiway widening & strengthening - Drake Field
06/04/02
Copy of the Budget Adjustment Form
05/17/02
Memo to Mayor Coody & City Council
Committee from Ray M. Boudreaux, Director,
#2 - Airfield Pavement Rehabilitation/Taxiway
Members thio Staff Review
regarding Change Order
Widening
06/04/02
Staff Review Form
06/05/02
Memo to Ray Boudreaux, Fayetteville Municipal Airport, from Heather
Woodruff, City Clerk
NOTES:
• •
Res. 86-02
CHANGE ORDER
Order No. 2
Date: May 15. 2002
Agreement Date: September 4 . 2001
NAME OF PROJECT: Airfield Pavement Rehab. & Taxiway Widening and Strengthening - Drake Field
OWNER: City of Fayetteville (Airport Department)
CONTRACTOR: APAC-Arkansas Inc.. McClinton Anchor Division
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Revise the Quantity for Bid Item No. 3 for Unclassified Excavation for the East Apron due to existing Select
Material under the Apron Expansion Area Reduce the Quantity for 18,400 Cy to 13,100 CY at $10.40/cy.
Deduct cost of $ 55,120.00 from contract.
2. Revise the Quantity for Bid Item No. 5 for Select Borrow Embankment for the East Apron due to existing Select
Material under the Apron Expansion Area. Reduce the Quantity for 16,600 Cy to 13,200 CY at $18.80/cy.
Deduct cost of $ 63,920.00 from contract.
3. Relocate the taxiway widening and strengthening from Taxiway "F" to Taxiway "D" between the Runway and
Taxiway "B". Adjust the quantities and cost per the attached page 3 of 3 of this Change Order.
Add cost of $ 12,475.50 to contract.
4. Add Bid Item No. 56 for the 1" Conduit to relocate Runway Light cable in radii for 400 LF at $1.95 per LF.
Add cost of $ 780.00 to contract.
5. Add Bid Item No. 57 for Underdrain connection to existing Pipe or Inlet Structure for 2 each at $ 515.00 per
each. Add cost of $ 1,030.00 to contract.
6. Add Bid Item No. 58 for Stone Backfill of subgrade stabilization for 75 Tons at $ 34.00 per Ton.
Add cost of $ 2,550.00 to contract.
Justification:
1 82
The east Apron Expansion area, when previously expanded, had select borrow material placed 60plus feet
east of the east edge of the apron. This select borrow material is three (3) to five (5) thick and therefore the
need to excavate this material per the plans is not required and the quantity of borrow material required is
therefore less. The excavation quantity saved is 5300 CY and the Borrow material quantity saved is 3400
CY.
3. The Federal Funding for the east parallel taxiway is not available to extend to Taxiway "F. Therefore the
Forest Service Fire Fighting Aircraft will need to use Taxiway "D" to return the their base n the east side of
the Airport.
4. The radii extensions on Taxiway "D° each side of the Runway require the relocation of two runway lights,
lighting cable and the 1" conduit for the cable between the runway light bases.
5. The underdrain in two locations needs to be connected to existing storm drainage facilities. The original
planned underdrain was to drain to daylight from the East Apron.
6. The subgrade in several locations have water seepage that continues to saturate the select embankment.
J:1200010021051G1ange-Orderslc-order-2.wpd Page 1 of 3
r
•
•
Res. 86-02
The installation of an 18" layer of Stone Backfill (3" to 5") wrapped with filter fabric will allow for completion of
the embankment material. The underdrains also serve to drain these areas.
CONTRACT PRICE prior to this Change Order:
Decrease in Contract Price.
Revised CONTRACT PRICE Including this Change Order:
Final Completion Time Prior to This Change Order:
Net Time Change Resulting From This Change Order:
Current Contract Completion Dates Including This Change Order:
Completion Date:
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 0 calendar days.
$ 2,560,744.25
($ 102,205.00)
$ 2,458,539.25
150 Calendar Days
0 Calendar Days
July 1. 2001
Approvals Required:
To be effective this Order must be approved by the Owner if it changes the scope or objective or the
PROJECT, or as may otherwise be required�Ge
rbybythe GENERAL CONDITIONS.
A Requested by: ri rnai &.
APAC- Arkansas, Inc., McClinton Anchor Division
Recommended by:
Approved by:
Vl�
(land Con
City of Fayetteville
J:120001002105Change-Orders\o-ofter-2.wpd Page 2 o/ 3
05//4/az
Date
5-45^-02
Date
Da e
•
•
•
Change Order #2
Fayetteville Municipal Airport (Drake Field)
Airfield Paving Rehab & Taxiway Widening & Strengthening
May 1, 2002
Work to be Added to Protect
Res. 86-02
Bid Item
No.
Description
Unit
Unit
Price
Unit
Price
Plan
$
Taxiway "F"
Plan
Qty
Plan
$
Taxiway "D" (Runway to Taxiway "B")
2
Topsoil
Removal (Plan
Quantity)
CY
59.40
250
$2,350.00
3
Unclassified Excavation (Plan
Quantity)
CY
$10.40
2
Topsoil Removal (Plan
Quantity)
CY
4
$9.40
Quantity)
CY
250
$2,350.00
3
Unclassified Excavation (Plan Quantity)
CY
Select Borrow Embankment
$10.40
CY
$18.80
500
675
$7,020.00
4
Embankment from Excavation (Plan
Quantity)
CY
100
$1,625.00
56.55
8
Soil Stabilization
175
51,146.25
$1.30
5
Select Borrow Embankment (Plan Quantity)
CY
9
518.80
Milling
SY
450
100
58,460.00
12
6
Topsoil
Replacement (Plan Quantity)
CY
650
$16.25
$12,740.00
200
13
53,250.00
8
Soil Stabilization Fabric
SY
300
515,600.00
$1.30
Asphalt
Leveling
900
$11170.00
559.25
9
Asphalt
15
Milling
TON
SY
390
521,391.50
56.45
Bituminous Prime Coat
GAL
52.40
100
5645.00
17
12
Crushed Aggregate Base Course
TON
200
$19.60
18
Crack Cleaning & Sealing
GAL
600
$11,760.00
500
13
Asphalt Binder Course
TON
Control
$52.00
GAL
$1 55
369
290
$15,080.00
35
Seeding, Fertilizing & Mulching
14
Asphalt Leveling or Strengthening Course
TON
$471.00
$59.25
Taxiway Light Relocation including Base
EA
$405.00
410
$24,292.50
15
Asphalt
Surface Course
TON
$101.50
$54.85
8
5812.00
270
$14,809.50
16
Bituminous Prime Coat
GAL
51,520.00
52.40
56,080.00
42
210
LF
$504.00
700
17
Bituminous Tack Coat
GAL
LF
51.05
$2.05
650
380
539900
44
18
Crack Cleaning & Sealing
GAL
40
$0.71
450
5319.50
35
Seeding, Fertilizing & Mulching
AC
$1,570.00
0.32
5502.40
37
Taxiway Light Relocation including Base
EA
$405.00
16
56,480.00
39
Taxiway Light Base Removal
EA
$101.50
_16
$1624.00
41
Relocate Taxiway Sign
EA
$1,520.00
3
$4,560.00
42
Lighting
Cable,
Counter & Cable Trench
LF
$5.08
950
$4,826.00
43
2" Condiut for Lighting Cable
LF
$2.05
900
$1,845.00
44
2 -way, 4* Electrical Duct
LF
576.10
40
$3,044.00
Total for Items
Work to be Deleted from Project
5114,087.15
Bid Item
No.
Description
Unit
Unit
Price
Plan
Qty
Plan
$
Taxiway "F"
( Runway to Taxiway "B"
)
2
Topsoil
Removal (Plan
Quantity)
CY
59.40
250
$2,350.00
3
Unclassified Excavation (Plan
Quantity)
CY
$10.40
800
$8,320.00
4
Embankment from Excavation (Plan
Quantity)
CY
56.55
150
5982.50
5
Select Borrow Embankment
(Plan Quantity)
CY
$18.80
500
59,400.00
6
Topsoil Replacement (Plan Quantity)
CY
$16.25
100
$1,625.00
8
Soil Stabilization
Fabric
SY
$1.30
950
$1,235.00
9
Asphalt
Milling
SY
56.45
100
5645.00
12
Crushed
Aggregate Base Course
TON
$19.60
650
$12,740.00
13
Asphalt
Binder Course
TON
$52.00
300
515,600.00
14
Asphalt
Leveling
or Strengthening Course
TON
559.25
120
$7,110.00
15
Asphalt Surface Course
TON
554.85
390
521,391.50
16
Bituminous Prime Coat
GAL
52.40
225
5540.00
17
Bituminous Tack Coat
GAL
$1.05
200
$210.00
18
Crack Cleaning & Sealing
GAL
50.71
500
5355.00
19
Crack
Control
Fabric
GAL
$1 55
369
$571.95
35
Seeding, Fertilizing & Mulching
AC
51,570.00
0.3
$471.00
37
Taxiway Light Relocation including Base
EA
$405.00
8
$3,240.00
39
Taxiway Light Base Removal
EA
$101.50
8
5812.00
41
Relocate
Taxiway Sign
EA
51,520.00
4
56,080.00
42
Lighting Cable, Counter & Cable Trench
LF
$5.08
700
$3,556.00
43
2' Condiut for Lighting Cable
LF
$2.05
650
$1,332.50
44
2 -way, 4' Electrical Duct
LF
576.10
40
53,044.00
Total for Items
$101,611.45
Total Addition Project Cost
$12,475.70
J:1200010021051Change-Orderslchangeorde2.wb3
Page 3 of 3
•
City of Fayetteville, Arkansas
Budget Adjustment Form
• Res, 86-02
Budget Year Department: Aviation & Economic Development
2002
ivision:
Airport
gram Capital
Date Requested
06/04/2002
Adjustment #
Project or Item Requested.
To recognize $91,982 reduction in Fed. Grant Revenue
To recognize $ 5,110 reduction in State Grant Revenue
Increase Use of Fund Balance $5,110
Project or Item Deleted:
$102,202 reduction to Pavement Rehabilitation & Maint.
Capital Project
CC ?Y,
Justification of this Increase:
APAC/ McClinton Anchor Change Order #2 will reduce
the project cost, thus reducing associated grant revenues
which are based on percent of project cost as follows:
Federal - FAA 90%
State - Dept of Aero 5%
Local - Airport Fund 5%
Justification of this Decrease:
APAC/ McClinton Anchor Change Order #2 will reduce the
project cost.
Sufficient funding remains to comply with City Policy.
Account Name
Federal Grant #29
State Grants on Federal Projects
Increase Expense (Decrease Revenue)
Amount
91,982
5,110
Use of Fund Balance 5110
Account Name
Pavement Maint 8 Rehab
Account Number
5550 0955 6820
5550 0955 6803
29
00
5550 0955 4999 99
Decrease Expense (Increase Revenue)
Amount
102,202
Account Number
5550 3960 7820
Project Number
00029 1
•
Project Number
29 00029 1
Approval Signatures
Requested By
Date
Admin. Servj4s Director
Mayor
Budget Office Use Only
Type: A B
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Blue Copy. Budget & Research / Yellow Copy: Requester
C D E
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DAN COODY, MAYOR
AVIATION AND ECONOMIC DEVELOPMENT
RAY M. BOUDREAUX, DIRECTOR
TO:
THRU:
FROM:
DATE
SUBJECT:
Dan Coody, Mayor
City Council Member
Staff Review Com
Ray M. Boudreau
May 17, 2002
Change Order # 2 — Airfield Pav-ment Rehabilitation /Taxiway Widening
11
•
4500 School Ave., Suite F
Fayetteville, AR 72701
501.718.7542
Background: APAC Inc., McClinton Anchor Division began construction on the
Airfield Pavement Rehabilitation and Taxiway Widening project in September, 2001.
The project consists of taxiway strengthening and widening, and includes parking ramp
expansion of the east -side general aviation ramp.
Purpose: APAC Inc., McClinton Anchor Division has submitted Change Order #2
which represents a net reduction of $102,202 to the Contract amount. The Change
Order is the result of a reduction to the quantity of select fill materials due to the existing
presence of materials in the work area, plus additional conduit for Runway lighting
electrical, underdrain connection pipe, and stone backfill materials.
Budget Considerations: The Change Order represents a reduction to the project
cost. A Budget Adjustment reflecting the budget changes is attached.
Requested Action: Staff recommends approval by the City Council of Change Order
#2 to APAC Inc., McClinton Anchor Division, and the associated Budget Adjustment.
RMB/jn
Attachments: /4/
Budget Adjustment Form
McClelland Consulting Engineers, Inc.; letter
4 originals; Change Order #2
Project expense summary
Protect Name:
AIP #:
State Aero Grant:
AS400 Project #:
Vendor:
Bid #:
Contract #:
Contract Amount:
Change Order #1:
Contract Total:
Date:
21 -Nov -01
07 -Jan -01
15 -Feb -02
15 -May -02
Totals
Check #
286131
287720
289384
submitted
•
Pavement Rehabilitation & Apron
AIP3-05-0020-2901
1853-01
00029
APAC - McClinton Anchor
01-46
814
$2,713,912.65
$5,321.60
$2,719,234.25
Expense
Retainage Subtotal
135,638.20
329,948.96
168,295.53
65,428.65
699,311.34
Retainage Payment
(12,924.37)122,713.83
(32,994.90) 296,954.06
(16,829.55)151,465.98
(6,542.87) 58,885.78
0.00
0.00
(69,291.69)
630,019.65
Cloocuments and SettingsljniUwlsai My DocumentsUameslproLtrackWroj_#29_Construction. 123
•
Project Balance
2,596,520.42
2,299,566.36
2,148,100.38
2,089,214.60
2,089,214.60
2,089,214.60
•
NZEMcCL 11 LA
CONSLJL TING
I DESIGNED E0 SERVE I ENGINEERS, INC.
May 15, 2002
•
P.O. Box 1229
Fayetteville, Arkansas 72702-1229
501-443-2377
FAX 501-443-9241
Mr. Ray Bourd = - ux
Airport Depa ent
City of Faye evi le
113 West ountain
Fayettev e AR 72701
RE: Airfield Pavement Rehabilitation &
Taxiway Widening and Strengthening
Drake Field
AIP 3-05-0020-2901
Dear Mr. Boudreaux:
Enclosed please find four (4) copies of Change Order No. 2 for the reduction in the
excavation and select borrow material quantities for the east apron expansion, the
relocation of the widening of Taxiway "F" to Taxiway "D", and the addition of 1" conduit
for the relocated runway lighting circuit, underdrain connection to storm drainage, and
stone backfill in wet areas to stabilize select embankment. This Change Order
decreases the Contract amount by $102,202.00. Please return one copy to our office
and one copy to the Contractor.
If there are any questions regarding this change order, please contact us.
Sincerely,
MQGkELLAND CO c LTING ENGINEERS, INC.
Enclosure: Change Order No. 2 (4 copies)
JA2000N02105\coacspondawe\Boudreau-516.wpd:
•
• •
CHANGE ORDER
Order No. 2
Date: May 15, 2002
Agreement Date: September 4 . 2001
NAME OF PROJECT: Airfield Pavement Rehab. & Taxiway Widening and Strengthening - Drake Field
OWNER: City of Fayetteville (Airport Department)
CONTRACTOR: APAC-Arkansas Inc.. McClinton Anchor Division
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Revise the Quantity for Bid Item No. 3 for Unclassified Excavation for the East Apron due to existing Select
Material under the Apron Expansion Area. Reduce the Quantity for 18,400 Cy to 13,100 CY at $10.40/cy.
Deduct cost of $ 55,120.00 from contract.
2. Revise the Quantity for Bid Item No. 5 for Select Borrow Embankment for the East Apron due to existing Select
Material under the Apron Expansion Area. Reduce the Quantity for 16,600 Cy to 13,200 CY at $18.80lcy.
Deduct cost of $ 63,920.00 from contract.
3. Relocate the taxiway widening and strengthening from Taxiway "F" to Taxiway "D" between the Runway and
Taxiway 'B". Adjust the quantities and cost per the attached page 3 of 3 of this Change Order.
Add cost of $ 12,475.50 to contract.
4. Add Bid Item No. 56 for the 1" Conduit to relocate Runway Light cable in radii for 400 LF at $1.95 per LF.
Add cost of $ 780.00 to contract.
5. Add Bid Item No. 57 for Underdrain connection to existing Pipe or Inlet Structure for 2 each at $ 515.00 per
each. Add cost of $ 1,030.00 to contract.
6. Add Bid Item No. 58 for Stone Backfill of subgrade stabilization for 75 Tons at $ 34.00 per Ton.
Add cost of $ 2,550.00 to contract.
Justification:
1 &2. The east Apron Expansion area, when previously expanded, had select borrow material placed 60plus feet
east of the east edge of the apron. This select borrow material is three (3) to five (5) thick and therefore the
need to excavate this material per the plans is not required and the quantity of borrow material required is
therefore less. The excavation quantity saved is 5300 CY and the Borrow material quantity saved is 3400
CY.
The Federal Funding for the east parallel taxiway is not available to extend to Taxiway 'F. Therefore the
Forest Service Fire Fighting Aircraft will need to use Taxiway "D" to retum the their base n the east side of
the Airport.
4. The radii extensions on Taxiway "D" each side of the Runway require the relocation of two runway lights,
lighting cable and the 1" conduit for the cable between the runway light bases.
5. The underdrain in two locations needs to be connected to existing storm drainage facilities. The original
planned underdrain was to drain to daylight from the East Apron.
6. The subgrade in several locations have water seepage that continues to saturate the select embankment.
J:1200010021051Cnange-Ordersborder-2.wpd Page 1 of 3
•
• •
The installation of an 18" layer of Stone Backfill (3" to 5") wrapped with filter fabric will allow for completion of
the embankment material. The underdrains also serve to drain these areas.
CONTRACT PRICE prior to this Change Order $ 2,560,744.25
Decrease in Contract Price: ($ 102,205.00)
Revised CONTRACT PRICE Including this Change Order: $ 2.458,539.25
Final Completion Time Prior to This Change Order: 150 Calendar Days
Net Time Change Resulting From This Change Order: 0 Calendar Days
Current Contract Completion Dates Including This Change Order:
Completion Date: July 1, 2001
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 0 calendar days.
Approvals Required:
To be effective this Order must be approved by the Owner if it changes the scope or objective or the
PROJECT, or as may otherwise be required by the GENERAL CONDITIONS.
Requested by:
Recommended by:
Approved by:
as//Wan
APAC- Arkansas, Inc., M $ Iinton Anchor Division Date
Engineers, Inc.
r -/5-0z
Date
City of Fayetteville Date
J:\200310021051Charpe-Order&[ .ceder-2.wpd Page 2 o/
625(007 (0'f. aS
/0 2,2,0J OD
X45%556 2.5
B
1
•
•
Change Order #2
Fayetteville Municipal Airport (Drake Field)
Airfield Paving Rehab & Taxiway Widening & Strengthening
May 1, 2002
Work to be Added to Protect
BM
Item
No.
Unit
Description
Unit
Price
Unit
Plan
Qty
Plan
$
Unit
Price
Pian
Qty
( Runway to Taxiway
Plan
S
Taxiway
"D" (Runway to
Taxiway "B")
2
Topsoil
Removal (Plan Quantity)
CY
59.40
250
52,350.00
2
Topsoil
Removal
(Plan
Quantity)
800
58,320.00
CY
4
Embankment from Excavation (Plan Quantity)
59.40
250
56.55
150
52,350.00
5982.50
3
Unclassified
Excavation (Plan Quantity)
CY
CY
$18.80
500
59,400.00
510.40
675
Topsoil
Replacement (Plan Quantity)
57,020.00
4
Embankment
from Excavation (Plan Quantity)
51625.00
CY
8
Soil
Stabilization
56.55
SY
175
$1.30
$1,146.25
51,235.00
5
Select Borrow
Embankment
(Plan Quantity)
SY
CY
S6.45
100
$18.80
450
12
58,460.00
Aggregate Base Course
6
Topsoil Replacement
(Plan Quantity)
519.60
650
CY
516.25
200
Binder Course
TON
53,250.00
8
Soil Stabilization
Fabric
SY
Asphalt Leveling
or Strengthening Coursc
TON
$1.30
900
559.25
120
$1,170.00
9
Asphalt Milling
Asphalt Surface Course
TON
SY
554.85
390
521,391.50
56.45
100
16
Bituminous Prime Coat
GAL
5645.00
12
Crushed
Aggregate
Base Course
TON
Bituminous Tack Coat
GAL
519.60
600
511,760.00
18
13
Asphalt
Binder
Course
50.71
TON
5355.00
19
Crack Control Fabric
552.00
290
$15,080.00
369
14
Asphalt Leveling
or Strengthening Course
Seeding, Fertilizing & Mulching
AC
TON
51,570.00
0.3
5471.00
559.25
410
Taxiway Light Relocation including Base
524,292.50
5405.00
15
Asphalt Surface
Course
53,240.00
TON
39
Taxiway Light Base Removal
EA
554.85
270
8
514,809.50
5812.00
16
Bituminous
Prime Com
GAL
4
56
$2.40
210
42
Lighting Cable, Counter & Cable Trench
5504.00
LF
17
Bituminous
Tack Coat
700
GAL
53,556.00
43
$1.05
380
5399.00
650
18
Crack Cleaning
& Sealing
GAL
2 -way, 4" Electrical Duct
LF
576.10
50.71
40
450
53,044.00
$319.50
35
Seeding, Fertilizing
& Mulching
AC
$1,570.00
0.32
5502.40
37
Taxiway Light
Relocation including Base
EA
5405.00
16
56,480.00
39
Taxiway Light
Base Removal
EA
$101.50
16
S 1,624.00
41
Relocate
Taxiway
Sign
EA
51,520.00
3
54,560.00
42
Lighting Cable,
Counter & Cable Trench
LF
55.08
950
54,826.00
43
r Condiut
for Lighting Cable
LF
52.05
900
51,845.00
44
2 -way, 4•
Electrical Duct
LF
576.10
40
53,044.00
Total for Items
Work to be Deleted from Protect
5114,087.15
Bid Item
No.
Description
Unit
Unit
Price
Plan
Qty
Plan
$
Taxiway "F"
( Runway to Taxiway
"B"
)
2
Topsoil
Removal (Plan Quantity)
CY
59.40
250
52,350.00
3
Unclassified Excavation (Plan Quantity)
CY
$10.40
800
58,320.00
4
Embankment from Excavation (Plan Quantity)
CY
56.55
150
5982.50
5
Select Bonow Embankment (Plan Quantity)
CY
$18.80
500
59,400.00
6
Topsoil
Replacement (Plan Quantity)
CY
516.25
100
51625.00
8
Soil
Stabilization
Fabric
SY
$1.30
950
51,235.00
9
Asphalt
Milling
SY
S6.45
100
5645.00
12
Crushed
Aggregate Base Course
TON
519.60
650
512,740.00
13
Asphalt
Binder Course
TON
552.00
300
515,600.00
14
Asphalt Leveling
or Strengthening Coursc
TON
559.25
120
57,110.00
15
Asphalt Surface Course
TON
554.85
390
521,391.50
16
Bituminous Prime Coat
GAL
52.40
225
5540.00
17
Bituminous Tack Coat
GAL
51.05
200
$210.00
18
Crack Cleaning & Sealing
GAL.
50.71
500
5355.00
19
Crack Control Fabric
GAL
51.55
369
5571.95
35
Seeding, Fertilizing & Mulching
AC
51,570.00
0.3
5471.00
37
Taxiway Light Relocation including Base
EA
5405.00
8
53,240.00
39
Taxiway Light Base Removal
EA
5101.50
8
5812.00
41
Relocate Taxiway Sign
EA
51,520.00
4
56
080.00
42
Lighting Cable, Counter & Cable Trench
LF
55.08
700
53,556.00
43
2 Condiut for Lighting Cable
LF
52.05
650
$1,332.50
44
2 -way, 4" Electrical Duct
LF
576.10
40
53,044.00
Total for Items
5101 611.45
Total Addition Project Cost
$12,475 70
J:1200010021051Change-Orderslchangeorde2.wb3
Page 3 of 3
•
FAYETTEAPI.LE
THE CITY OF FAYETTEVILLE, ARKANSAS
DAN GOODY, MAYOR
AVIATION AND ECONOMIC DEVELOPMENT
RAY M. BOUDREAUX, DIRECTOR
•
•
4500 School Ave., Suite F
Fayetteville, AR 72701
501.718.7642
TO: Dan Goody, Mayor
City Council Members
THRU: Staff Review Committee
FROM: Ray M. Boudreaux, Director
DATE' May 17, 2002
SUBJECT: Change Order # 2 — Airfield Pavement Rehabilitation /Taxiway Widening
Background: APAC Inc., McClinton Anchor Division began construction on the
Airfield Pavement Rehabilitation and Taxiway Widening project in September, 2001.
The project consists of taxiway strengthening and widening, and includes parking ramp
expansion of the east -side general aviation ramp.
Purpose: APAC Inc., McClinton Anchor Division has submitted Change Order #2
which represents a net reduction of $102,202 to the Contract amount. The Change
Order is the result of a reduction to the quantity of select fill materials due to the existing
presence of materials in the work area, plus additional conduit for Runway lighting
electrical, underdrain connection pipe, and stone backfill materials.
Budget Considerations: The Change Order represents a reduction to the project
cost. A Budget Adjustment reflecting the budget changes is attached.
Requested Action: Staff recommends approval by the City Council of Change Order
#2 to APAC Inc., McClinton Anchor Division, and the associated Budget Adjustment.
RMB/fin
Attachments: /4/
Budget Adjustment Form
McClelland Consulting Engineers, Inc.; letter
4 originals; Change Order #2
Project expense summary
•
•.
City of Fayetteville, Arkansas
•Budget Adjustment Form
•
Budget Year:
2002 ,
i•.
Department: Aviation & Economid Development•
Division: • ; Airport : afY'
i :.
Program: •'' Capital
•• Date Requested
06/04/2002
Adjustment #
Project or Item Requested:
.Y SY. ..
To recognize $91,982 reduction in Fed. Grant Revenue
To recognize $ 5,110 reduction in State Grant Revenue.
.Increase Use of Fund Balance $5,110 • e
•
':t ai1,.
Project or Item Deleted:
$102,202 reduction to Pavement Rehabilitation & Maint.
Capital Project
•
'.;.•
Justification of this Increase: •
APAC/ McClinton Anchor Change Order #2 will reduce
the project cost, thus reducing associated grant revenues
which are based on percent of project cost as follows:
Federal - FAA 90%
State - Dept of Aero 5%
Local - Airport Fund 5%
Justification of this Decrease:
APAC/ McClinton Anchor Change Order #2 will reduce the
project cost.
Sufficient funding remains to comply with City Policy.
Account Name
Federal Grant #29
State Grants on Federal Projects
Use of Fund Balance
Account Name
Increase Expen e (Decrease Revenue)
Amount
91,982
5,110 .
5,110
Account Number
5550 0955 6820
Project Number
29 00029 1
5550 0955 6803 00
• 5550. 0955 4999 99
Decrease Expense (Increase Revenue)
Amount
Paveinent Maint & Rehab •',l, • ,,156 .
•
102,202•
Account Number
•
5550
• e
•
Project Number
3960 7820. ,B!,.: 29 00029 ; 1
•
$•
•
Requested By
•Approval Signatures
•
Budgetts�Manager
.31: • :•. •
Dejiaitment Director
,s4: •1
•
Admin. Services Director
Mayor
•
Date
Date
Date
Date
Type: A
Budget Office Use Only
• Date of Approval _
1 Posted to General Ledger ;
•Posted to Project Accounting
Date Entered in Category Log •
Blue Copy: Budget & Research / Yellow Copy: Requester
•
D
Project Name:
AIP #:
State Aero Grant:
AS400 Project #:
Vendor:
Bid #:
Contract #:
Contract Amount:
Change Order #1:
Contract Total:
Date:
21 -Nov -01
07 -Jan -01
15 -Feb -02
15 -May -02
Totals
Check #
286131
287720
289384
submitted
•
Pavement Rehabilitation & Apron
AIP3-05-0020-2901
1853-01
00029
APAC - McClinton Anchor
01-46
814
$2,713,912.65
$5,321.60
$2,719,234.25
Expense
135,638.20
329,948.96
168,295.53
65,428.65
Retainage Payment
(12,924.37)122,713.83
(32,994.90) 296,954.06
(16,829.55)151,465.98
(6,542.87) 58,885.78
0.00
0.00
Retainage Subtotal (69,291.69)
699,311.34 630,019.65
C:1Doarments and SeningsynitolsansMy DocumentsUamesVroi_trackProLa29_ConsauUbn. 123
•
Project Balance
2,596,520.42
2,299,566.36
2,148,100.38
2,089,214.60
2,089,214.60
2,089,214.60
•
•
•
•
McCLELLAND
CONSULTING
1 DESIGNED To SERVE 1 ENGINEERS, INC.
May 15, 2002
Mr. Ray Bourd
Airport Depa
City of Faye
113 West
Fayettev
ux
ent
eville
ountain
AR 72701
•
P.O. Box 1229
Fayetteville, Arkansas 72702-1229
501-443-2377
FAX 501-443-9241
RE: Airfield Pavement Rehabilitation &
Taxiway Widening and Strengthening
Drake Field
AIP 3-05-0020-2901
Dear Mr. Boudreaux:
Enclosed please find four (4) copies of Change Order No. 2 for the reduction in the
excavation and select borrow material quantities for the east apron expansion, the
relocation of the widening of Taxiway "F" to Taxiway "D", and the addition of 1" conduit
for the relocated runway lighting circuit, underdrain connection to storm drainage, and
stone backfill in wet areas to stabilize select embankment. This Change Order
decreases the Contract amount by $102,202.00. Please return one copy to our office
and one copy to the Contractor.
If there are any questions regarding this change order, please contact us.
Sincerely,
MELLAND COLTING ENGINEERS, INC.
Enclosure: Change Order No. 2 (4 copies)
.132OwoO21OSc«.espwwenceWaadreawcs16.wpd:
•
•
r -
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of
FROM:
Ray M. Boudreaux
Name
• •
STAFF REVIEW FORM
Aviation & Economic Development Airport
Division Department
ACTION REQUIRED:
Review and approve Change Order #2 to APAC-Arkansas Inc., McClinton Anchor Division. Signature of the Mayor required
COST TO CITY:
$ (102,202) - Reduction to Contract
Cost of Uls Request
5550.3960.7820.29
Account Number
$ 2,719,234 Airfield Pavement Rehab / Taxiway
Category/Project Budget Category/Project Name
699,311 Capital
Funds Used to Date Program Name
00029 2,019,923 Airport
Project Number
Remaining Balance
Fund
BUDGET REVIEW:
XX
Budget Manager
Budgeted Item Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
Plats -Aa Q 44? v/oa
Acco ndng ManagA/W-
eer �/y Date temal • udder
City Attorney Date ADA Coordinator
A:N.) stg. 5Iaale a --
Purchasing Officer Date
GRANTING AGENCY:
5:4_4(2(
te
Date
STAFF RECOMMENDATION: icPine-oV ?� -,•r a),40.41,_ DUc,_ 4 7
i
le1p
y yr/ ar"
Division Head
Department
rector
Administrate ervices Director
Mayor
4
Date
Date
57S�J2
Date
Cross Reference
New Item: Yes
Prev Ord/Res #: 123-01
Orig Contract Date: 09/04/2001
Orig Contract Number.
#814
•
Description:
•
•
STAFF REVIEW FORM
r
Page 2
Oke -t& �� flt k2.3 2— - at(tt radrat. Ce4 (t-K4L
Comments:
Budget Coordinator:
Accounting Manager:
c if -8 caeo
anderat.
City Attorney:
Purchasing Officer:
ADA Coordinator:
Internal Auditor:
- 4nenn .1/Q0A U14#.
Iod,ao)-G
0)3 a2 CZt. OnChA-
n04- .I
aficicro4
Ceitikac9
Reference Comments:
•
xx
AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting of
FROM:
Ray M. Boudreaux
Name
i
STAFF REVIEW FORM
•
RECEIVED
`•.sY 0 „I
CITY OF FAYETTEVILLE
CITY CLERK'S OFFICE
Aviation & Economic Development Airport
Division Department
ACTION REQUIRED:
Review and approve Change Order #2 to APAC-Arkansas Inc McClinton Anchor Division. Signature of the Mayor required.
COST TO CITY:
$ (102,202) - Reduction to Contract
Cost of this Request
5550.3960.7820.29
Account Number
$ 2,719,234 Airfield Pavement Rehab / Taxiway
Category/Project Budget Category/Project Name
699,311 Capital
Funds Used to Date Program Name
00029 2,019,923 Airport
Project Number
Remaining Balance Fund
BUDGET REVIEW:
xx
Budget Manager
Budgeted Item Budget Adjustment Attached
Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW:
GRANTING AGENCY:
Accounting Manager Date Internal Auditor Date
City Attorney Date ADA Coordinator Date
Purchasing Officer
Date
STAFF RECOMMENDATION: /t etgen '9 ��sqc
DMsion Head Date
Administrative Services Director
Mayor
Date
Date
Cross Reference
New Item: Yes
Prev Ord/Res #: 123-01
Orig Contract Date: 09/04/2001
Orig Contract Number. # 814
05-20-02A07:25 RCVD
Description:
STAFF REVIEW FORM
Page 2
•
laxtwz W tien
Comments: Reference Comments:
Budget Coordinator:
Accounting Manager:
City Attorney:
Purchasing Officer:
ADA Coordinator:
Internal Auditor:
•