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Home My WebLink About85-02 RESOLUTION• �.i • • RESOLUTION NO. 85-02 A RESOLUTION TO APPROVE A CONTRACT WITH FEDERAL AVIATION ADMINISTRATION FOR A CONTRACT TOWER PROGRAM COST SHARING AGREEMENT AND FOR ROBINSON AVIATION, INC. FOR AN OPERATIONAL CONTRACT FOR THE FAYETTEVILLE MUNICIPAL AIRPORT TOWER NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the Contract Tower Cost Sharing Agreement (attached at Exhibit A) with the Federal Aviation Administration in which the City pays 70% and the FAA pays 30% of the $190,536.00 annual cost to operate the Fayetteville Municipal airport Tower and authorizes the Mayor to sign said contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the year long contract with Robinson Aviation, Inc. in the amount of $190,536.00 for operating the Fayetteville Municipal Airport Tower pursuant to the contract which is attached as Exhibit B and authorizes the Mayor to sign said contract. PASSED and APPROVED this the 4th day of June, 2002. eath'er Woodruff, City C Crk APPROVED: By DAN COODY, May NAME OF FILE: CROSS REFERENCE: Resolution No. 85-02 06/04/02 Resolution No. 85-02 06/01/02 Copy of the FAA's Federal Contract Tower Cost Sharing Program 05/15/02 Memo to Mayor Coody & City Council Members, thru Staff Review Committee, from Ray M. Boudreaux, Airport Director, regarding Airport Contract Tower Cost Share Program Agreements 05/14/02 Letter to Ray Boudreaux, Airport Manager, from Willie F Card, Manager, Contract Tower Branch, FAA 06/04/02 Staff Review Form 06/05/02 Memo to Ray Boudreaux, Fay. Municipal Airport, from Heather Woodruff, City Clerk NOTES: • • • C • • F< Res. .85-02 r SI COST SHARING AGREEMENT THIS AGREEMENT made this 1a day of June, 2002, by and between the City of Fayetteville, Arkansas, (Airport Authority) and the Federal Aviation Administration (FAA). WHEREAS, The Airport Authority wishes to participate in the FAA's Federal Contract Tower Cost Sharing Program (the "Program"), and The FAA has performed a benefit/cost study relating to the feasibility of placing air traffic control services at Fayetteville Drake Field, an airport operated and Controlled by the Airport Authority, and The FAA and the Airport Authority have agreed that, as a result of the outcome of the benefit/cost study, the Airport Authority is eligible to participate in the Program, and The Airport Authority has entered into a agreement (the Service Agreement) with Robinson Aviation (RVA) (Inc) (Contractor), whereby among other things, the Airport Authority agreed to pay the Contractor $15,878.00 per month for air traffic services at said airport, all as more fully described in the said agreement. NOW THEREFORE, Pursuant to the authority granted in 49 U.S.C. 106(1) and the Department of Transportation Appropriations Act for Fiscal Year 1999, and in consideration of the terms, conditions and covenants set forth herein, it is mutually agreed as follows; a) The Airport Authority shall promptly and timely satisfy its obligations under the Service Agreement, including the payments described above. The parties further agree the terms and conditions of the parties' cost sharing allocations and payments are effective June I, 2002. b) Upon notification, by any means, that the Airport Authority is in arrears on its payments to the Contractor, the FAA will remove all air traffic control services at the subject airport. Upon such removal, the Airport Authority will not be eligible for further participation in the Program. The continued operation of air traffic control services by the Contractor at the airport, after notification of arrearage to the FAA, shall not be construed as a waiver by the FAA of any of its rights under this agreement. c) The Airport Authority shall reimburse the FAA, including interest calculated as per FAAMS Clause 3.3.1-9 (April, 1996), for all sums paid by the FAA to the Contractor for services provided by the Contractor to the Airport Authority on and after the date the Airport Authority went into arrears. • • • • • • Res. 85-02 COST SHARING AGREEMENT — Con't Page 2 d) The parties agree that if the Federal Contract Tower benefit/cost analysis demonstrates a change in the applicable benefit -to -cost ratio, the parties may renegotiate this agreement. e) Execution of this Agreement does not constitute a commitment by the FAA to provide air traffic control services, via contract or otherwise, to said airport. This Agreement is subject to the laws and regulations of the United States, as are in force and effect now, or as may be in the future. Airport Aurity: A Federal Aviation Administration By: By: Contracting Officer By: Federal Contract Tower Program Manager Dated: Dated: FAYETTEV ILLE THE CITY OF FAYETTEVILLE, ARKANSAS DAN COODY, MAYOR TO: THRU: FROM: DATE: SUBJECT: Dart Coody, Mayor City Council Member Staff Review Comm Ray M. Boudreaux, Dir May 15, 2002 Airport Contract Tower Cost Share rogram agreements MEMORANDUM 1 • Background: Attached please find the contract with the FAA for the Contract Tower Cost Sharing Agreement. A contract between Robinson Aviation (RVA), Inc. the ATC service provider and the City is also required and will be forthcoming from the company. The program is administered by the FAA. The airport owner must enter into a contract Wth the service provider and pay the service provider that portion of the total cost determined by the FAA to be the responsibility of the airport. The FAA uses a cost/benefit analysis to determine the cost share. Fayetteville Municipal Airport is responsible for 70% of the cost. Purpose: To approve a contract with the FAA for the contract tower program Cost Sharing Agreement for operation of the Fayetteville Municipal Airport Tower. Budget Considerations: Cost to the airport is $15,878.00 per month. It is budgeted. Requested Action: Approval by the City Council and signature by the Mayor. Attachments: Staff Review Form FAA Cost Sharing Agreement Aviation and Economic Development Department Fayetteville Municipal Airport, Drake Field 4500 South School Avenue, Suite F Fayetteville, Arkansas 72701 Ray M. Boudreaux, Director • • • 0 U.S. Deportment of Transportation Federal Aviation Administration Mr. Ray Boudrux Airport Manager 4500 Southschool Ave. Suite F Fayetteville, AR 72701 Dear Mr. Boudrux: bEGF ATE[) MAY 1 4 2002 AIRPORT 800 Independence Ave, SW Washington, DC 20591 This letter is a follow-up to your acceptance of the opportunity for Drake Field Airport (FYV) to continue its participation in the FAA Contract Tower Program though the cost-sharing plan. Enclosed are two copies of the Cost Sharing Agreement. The amount reflects the airport's share, which is 70 percent of the total cost for ATC services at FYV. The Government will continue to pay the additional amount. We are looking forward to your participation in this exciting new program. Please review, sign, and return both originals to: Mr. Willie F. Card, ATP -140 Federal Aviation Administration 800 Independence Ave., S.W., Room 628 Washington, DC 20591 One of the properly executed originals will be returned to you upon completion. If you have any questions or concerns, please contact Mr. Ricky Atkins, at (202) 267-7571. Sincerely, anager, Contract Tower Branch Enclosures cc: ATP -100/140/140. • • AGENDA REQUEST CONTRACT REVIEW _ GRANT REVIEW For the Fayetteville City Council meeting of June 4, 2002 • STAFF REVIEW FORM FROM: Ray M. Boudreaux Name Airport Division Aviation & Economic Development Department ACTION REQUIRED: Approval of Contract with the FAA and with Robinson Aviation (RVA) Inc. for Fayetteville Municipal Airport tower services. COST TO CITY: $111,14600 Cost of this Request 5550.3950,5314.00 Account Number N/A Project Number $177,000.00 Category/Project Budget $3,000.00 Funds used to date $174 000.00 Remaining Balance Contract Tower Program Category/Project Name Professional Services Program Name Airport Fund Budget Manager X Budgeted Item S- /6.-o Date Administrative Services Dir. Date Budget Adjustment Attached T/LEASE REVIEW: (.5'/ib/oz a er ' ate Internal'AuditoO BGG �6/0Z at ADA Coordinator 611110)— JAIL, 1110)— . tI.L, sh(eter Date GRANTING AGENCY Purchasing Officer Date Date Grants Coordinator Date STAFF RECOMMENDATION: Approve the Contract Tower Cost Share Agreement and the Contract with RVA Department Director Adm irector Ma or & - Oast Cert Ike 4 tts O' `"'"' Iron. &A&sfu-rAi • • • • AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of June 4, 2002 • STAFF REVIEW FORM • FROM: Ray M. Boudreaux Name Airport Division Aviation & Economic Development Department ACTION REQUIRED: Approval of Contract with the FAA and with Robinson Aviation (RVA) Inc for Fayetteville Municipal Airport tower services. COST TO CITY: $111,146 00 Cost of this Request 5550.3950,5314.00 Account Number N/A Project Number $177,000.00 Category/Project Budget $3,000.00 Funds used to date $174,000.00 Remaining Balance Contract Tower Program Category/Project Name Professional Services Program Name Airport Fund B 1F ZW: Budget Manager X Budgeted Item S- Date Administrative Services Dir. Date Budget Adjustment Attached CO TRACT/ /LEASE REVIEW ct.S (o ad- y L7k07oz- Accountin 33a e_,ate Internal Audito e>....:GGt�+'LS�6/Z !S 17 atIoJ- ADA Coordinator Date L_5/belay' Date GRANTING AGENCY ttomey Purchasing Officer Date Grants Coordinator Date STAFF RECOMMENDATION: Approve the Contract Tower Cost Share Agreement and the Contract with RVA • • • STAFF REVIEW FORM Page 2 Meeting Date: June 4, 2001 Comments: Approval of the FAA Contract Tower Cost Share program and contract with RVA, the contractor. Budget Manager Accounting Manager City Attorney Purchasing Officer Internal Auditor ADA Coordinator Grants Coordinator Reference Comments: Reference Comments: Reference Comments: Reference Comments: Reference Comments Reference Comments: Reference Comments: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Ray Boudreaux, Fayetteville Municipal Airport From: Heather Woodruff, City Clerk Date: June 5, 2002 Please find attached a copy of Resolution No. 85-02 approving a contract with Federal Aviation Administration for a Contract Tower Program Cost Sharing Agreement and for Robinson Aviation, Inc. for an Operational Contract for the Fayetteville Municipal Airport Tower. The original will be microfilmed and filed with the City Clerk. Per your request, I am returning both originals of the Cost Sharing Agreements. cc: Nancy Smith, Internal Audit Note: Per Mr. Boudreaux, the Federal Government requires the signatures from the City prior to them signing the Agreement. c M1 0 • 010 03 • Update Document Reference RES City f Fayetteville �ndex Maintenance Item Action Date Ref. Taken Brief Description 6042002 85-02 • 6/10/2002 13:40:47 CONTRACT TOWER PROGRAM COST SHARING Enter Keywords RES 85-02 CONTRACT FEDERAL AVATION ADMINISTRATION CONTRACT TOWER PROGRAM COST SHARING AGREEMENT ROBINSON AVIATION. INC. FAYETTVILLE MUNICIPAL AIRPORT TOWER AGREEMENT File Reference # • MICROFILM Security Class • Retention Type: Expiration Date • **** Active **** Date for Cont/Referred: Name Referred to • Cmdl-Return Cmd8-Retention CmdS-Abstract Yes No Cmd4-Delete Cmd3-End Press 'ENTER' to Continue (c) 1986-1992 Munimetrix Systems Corp.