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Home My WebLink About83-02 RESOLUTIONNAME OF FILE: CROSS REFERENCE: Item # Date Resolution No. 83-02 Document 1 09/04/02 Contract to relocate SBC telephone lines to temporary poles. - $8,783.86 2 09/05/02 Change order # 1 - Fayetteville Public Library - Crossland Construction 3 i l ) 03 it I, P ast, ', r e Gru,6 ."%efa n hs tdonky .t t 4.4 VIA a4�.4i IAIC I' 4273//93 ,� eOrDS/j if t nn elirin4c W.1Lf.. v..`Y i7 (ila$iay 0, i A i.a c 50St(AtJ ` orno tti aFP • NOTES: (ila$iay 0, i A i.a c 50St(AtJ ` orno tti aFP NAME OF FILE: CROSS REFERENCE: • Resolution No. 83-02 • 05/21/02 Resolution No. 83-02 05/21/02 Construction Contract with Crossland Construction Company, Inc. to construct the new Fayetteville Public Library (the architect is Meyer, Scherer & Rockcastle, Ltd. 05/01/02 Certificate of Liability Insurance 05/09/02 Certificate of Liability Insurance 05/21/02 Performance Bond from Fidelity and Deposit Company of Maryland; Agent is Rebsamen Insurance 05/21/02 Payment Bond from Surety / Fidelity and Deposit Company of Maryland 12/04/96 Power of Attorney / Fidelity and Deposit Company of Maryland 06/06/02 Memo to Peggy Vice from Jim Foster, Amirmoez Foster Hailey Johnson, regarding Fayetteville Public Library, Bonds and Insurance 05/07/02 Copy of the Budget Adjustment Form 05/06/02 Two letters to Mayor Coody from Jennifer Wagner, Development, and Marsha Woodruff, President, of the Fayetteville Public Library Foundation, The Capital Campaign 05/02/02 Departmental Correspondence to Hugh Earnest from Louise Schaper, Library Director 05/21/02 Staff Review Form 05/30/02 Memo to Louise Schaper, Library/Urban Development, from Heather Woodruff, City Clerk NOTES: 411 RELEASE KNOW ALL MEN BY THESE PRESENTS: That the CITY OF FAYE 1"1EVILLE/FAYE 11'EVILLE PUBLIC LIBRARY, for and in consideration of the sum of Ninety Thousand Dollars ($90,000) to them in hand paid and other good and valuable consideration, the receipt of which is hereby acknowledged, do hereby and for their successors and assigns, release, acquit, and forever discharge GRUBBS, HOSKYN, BARTON & WYATT, INC. and its insurance carrier, DPIC Companies, Inc., and their agents, servants, successors and all other persons, corporations, firms and associations or partnerships, of and from any and all claim arising from the participation of Grubbs, Hoskyn, Barton & Wyatt, Inc. in the geotechnical studies and work at the Fayetteville Public Library project beginning with Grubbs, Hoskyn, Barton & Wyatt, Inc.'s involvement in October of 1999. It is understood and agreed that this settlement is the compromise of a doubtful and disputed claim and the payment made is not to be construed as an admission of liability on the part of the party or parties hereby released and that the. parties hereby released deny hability to therefore. The undersigned further declares and represents that no promise, inducement, or agreement not herein expressed has been made to the undersigned and that this Release contains the entire agreement between the parties hereto and that the terms of this Release are contractual and not a mere recital. • • The undersigned states that the terms of this Release have been explained to it by its attorney and that the undersigned understands the contents. THE UNDERSIGNED HAVE READ THE FOREGOING RELEASE AND FULLY UNDERSTANDS IT. SIGNED, SEALED, AND DELIVERED THIS 8 /t DAY OF JUNE, 2003. IN WITNESS WHEREOF, we have hereunto set our hands and seals this M day of Jane, 2003. SONDRA SMITH, City Clerk Al 1'EST: CITY OF F A El lh LE By: ,ISM DAN COODY, May FAYE I I'hVILLE PUBLIC LIBRARY By: 2 Lits O. (;2,4 b..� Printed Name F(.- cv/D✓'crl cow yu'Ao ',bon/ p_t4. g5-01 io/pik, Grubbs I/ May 06 043 12:57p Crossland Const Rcct. a (6201 429-1416 p.1 0 2� 83-aZ Crossland Construction Co., Inc. Date: MAY 8, 2003 To: JIM— Company: Fax: 479-442-8849 Phone: From: DIANNE L WEBER CROSSLAND CONSTRUCTION COMPANY, INC. P O. Box 45 Columbus, KS 66725 Fax: 620-429-1416 Phone: 620-429-1414 COMMENTS: WE ARE FORWARDING THE INSURANCE CERTIFICATE FOR THE FAYETTEVILLE PUBLIC LIBRARY PROJECT. PLEASE CALL SHOULD YOU NEED ANYTHING FURTHER. Total Number of Pages Sent: 3 Please call if you do not receive all pages. Thank you. May 08 03 12:58p Crossland Const Root. • (620) 429-1416 CR ON p.2 A_CO_Ra CERTIFICA1 OF LIABILITY INSURAWCE 0DATE 4/30/03oNYI PRODUCER IMA of Kansas, Inc. (Topeka) P.O. Box 1537 Topeka, KS 66601-1537 785 232-2202 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED 13Y THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED Crossland Construction Company, Inc. PO Box 45 Columbus, KS 66725 INSunEnk Zurich American Insurance INSURER B: The Insurance Co. of the State of PA INSURERC Ohio Casualty wsunER o. INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NORYITHRTANDR)G ANY PEOUIREMENT. TERM OF1 CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TY11S CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LIR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION IDOYI DATE IMMND/YYI DATE IMMIY LIMITS A GENERALUABIUTY X COMMERCIAL GENERAL UAB RNV G10370703401 04/30/03 04/30/04 EACH OCCURRENCE 81,000.000 FIRE DAMAGE (My ono lira) $300,000 EI0,000 81,0001000 CLAIMS MADE l X1 OCCUR MED EXP (Myons pBrsan) INJURY PERSONAL8 ADV GENERAL PRODUCTS AGGREGATE 52,000 000 GENT. AGGREGATE LIMIT APPLIES I X ?rat IX PER: I LOC -common AOG - --- s2,000,000 _ - I POLICY A AUTOMOBILE LIABILITY O AUTOS AUTOS AUTOS BAP370703301 04/30/03 04/30/04 COMBINED SINGLE LIMN (En occdmll) s1,000, n00 X I ANY AU ALL OWNED BODILY INJURY (Per pn¢on) 5 I SCHEDULED X I HIRED AUTOS X , RON-OWNED T X i BODILY INJURY (PPr acddPnt) - PROPERTY DAMAGE (Pernccldnnt S IGARAGE LIABILITY I ANY AUTOOTIIERTNMI IAUTO AUTO ONLY - EA ACCIDENT LS $ ONLY: EA ACC AGG $ B C EXCESSLIABIUTY X OCCUR n DEDUCTIBLE 46039784 MADE .EC00453083041 04/30/03 04/30/03 04/30/04 04/30/04 EACHOCCunnEHcE s5 000,000 $5,000,000 $ s57,000,000 I _ I CLAIMS 50 AGGREGATE Each Occ. X; RETENTION Aggregate s57,000,000 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY 1WC370703501 04/30(03 04/30/04 X EL. E.L.DISEASE-EAEMPLOYEE E.L. WCS(ATIT TpnV VMNS- EACHACCIDENT DISEASE - POLICY I ,DTH- F❑ LIMIT $1,000,000 $1,000,000 S1,000,000 Omen I DESCRIPTION OF OPER ARONS/LOCATIONSVEHICLES/EXCLUSIONS ADDED BV ENDORSEMENT/SPECIAL PROVISIONS Fayetteville Public Library CERTIFICATE HOLDER I ADONIONALINSURED:INSURERLETTER: City of Fayettvllle 113 W. Mountain Street Fayetteville, AR 72701 ACORD 25-S (7/97)1 of 2 FM173705 CANCELLATION SHOULD ANY OF !NE ABOVE DESCRIBED POLICIES OE CANCELLED BEFORE THE EYnnATTDN CA TE THEREOF. THE ISSUING (USURER WILL ENDEAVOR TOMTI-3O — RAYS WRITTEN NOTICE TOME CERTIFICATE HOLOERNAM EO TO THE (.EFT. RUT FNLURE TO DO SOSHAI.t. IMPOSE NO OD LIGATION OR LIABILITY OF ANY OND UPON THE INSUREn.I TS AGENTS on REPRESENTATIVES. AUTHORIZED REPRESENTATIVE LMP ACRD CORPORATION !SAP May 08 C13 12:58p Crossland Const Root. (6201 429-1416 p.3 IMPORTANT If the certificate holder is an ADDITIONAL INSURED. the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). 11 SUBROGATION IS WAIVED, subject 10 the terms and conditions of the policy. certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing Insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-S (7197) 2 of 2 HM173705 1 9 9 7 • I T I O N AIA DOCUMENT RES. 83 -oz A101-1997 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a STIPULATED SUM AGREEMENT made as of the TWENTY FIRST in the year TWO THOUSAND TWO (In words, indicate day, month and year) BETWEEN the Owner: (Name, address and other information) CITY OF FAYETTEVILLE 113 WEST MOUNTAIN STREET FAYETTEVILLE, ARKANSAS 72701 and the Contractor: (Name, address and other information) CROSSLAND CONSTRUCTION COMPANY, INC. 833 S.E. AVENUE - PO BOX 45 COLUMBUS, KS 66725 The Project is: (Name and location) FAYETTEVILLE PUBLIC LIBRARY 401 WEST MOUNTAIN STREET FAYETTEVILLE, ARKANSAS 72701 The Architect is: (Name, address and other information) MEYER, SCHERER & ROCKCASTLE, LTD. 119 NORTH 2ND STREET MINNEAPOLIS, MN 55401 The Owner and Contractor agree as follows. day ofMAY Copyright 1915, 1916, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 0 1997 by The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 1 This document has impor- tant legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201-1997, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. This document has been approved and endorsed by The Associated General Contractors of America. e.•. �A• Set• it 01997 AIA® AIA DOCUMENT A1014997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 • 1 ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representa- tions or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 8. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall fully execute the Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner. (Insert the date of commencement if it differs from the date of this Agreement or, if applicable, state that the date will be fixed in a notice to proceed.) OWNER WILL ISSUE A NOTICE TO PROCEED If, prior to the commencement of the Work, the Owner requires time to file mortgages, mechan- ic's liens and other security interests, the Owner's time requirement shall be as follows: N/A 3.2 The Contract Time shall be measured from the date of commencement. 33 The Contractor shall achieve Substantial Completion of the entire Work not later than ** SEE BELOW..- s followst- (Insert number of calendar days. Alternatively, a calendar date may be used when coordinated with the date of commencement. Unless stated elsewhere in the Contract Documents, insert any requirements for earlier Substantial Completion of certain portions of the Work.) "SEVEN HUNDRED (700) CALENDAR DAYS FROM DATE OF NOTICE TO PROCEED. , subject to adjustments of this Contract Time as provided in the Contract Documents. (Insert provisions, if any, for liquidated damages relating to failure to complete on time or for bonus payments for early completion of the Work.) CONTRACTOR SHALL PAY ONE HUNDRED DOLLARS ($100.00) PER CALENDAR DAY AS LIQUIDATED DAMAGES FOR EACH AND EVERY CALENDAR DAY THAT CONTRACTOR IS IN DEFAULT AFTER THE DATE STIPULATED FOR SUBSTANTIALLY COMPLETING WORK. WARNING:Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution. 2 01997 AIA® AIA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 • i ARTICLE 4 CONTRACT SUM 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the Contract. The Contract Sum shall be SEVENTEEN MILLION SIX HUNDRED THIRTY THREE THOUSAND NINE HUNDRED THIRTY ONE Dollars ($ 17,633,931.00 ), subject to additions and deductions as provided in the Contract Documents. 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (State the numbers or other identification of accepted alternates. If decisions on other alternates are to be made by the Owner subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for each and the date when that amount expires.) DEDUCTIVE ALTERNATES 1 AND 2 ARE ACCEPTED. 4.3 Unit prices, if any, are as follows: AS INDICATED ON CONTRACTOR'S BID. ARTICLE 5 PAYMENTS 5.1 PROGRESS PAYMENTS 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. AS INDICATED IN GENERAL CONDITIONS ARTICLE 9.3 AS MODIFIED BY SUPPLEMENTARY GENERAL CONDITIONS. 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, ereace Hurst 5.1.3 later than the Application for Payment is recei ment shall be • onth, the Owner shall make pa . a a c itect after the app Ica ner not later than ontractor not month. If an ed above, pay - OWNER SHALL MAKE PAYMENT TO CONTRACTOR WITHIN THIRTY (30) DAYS AFTER RECEIPT OF CERTIFICATE OF PAYMENT FROM ARCHITECT. 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submit- ted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment. • WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 3 *I* ®1997 AIA® AIA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 • 2 1 51.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress pay- ment shall be computed as follows: .1 Take that portion of the Contract Sum properly allocable to completed Work as deter- mined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of val- ues, less retainage of TEN percent ( 10 %). Pending final determi- nation of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Subparagraph 7.3.8 of AIA Document Azola997; .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing) less retainage of TEN percent ( 10 %); .3 Subtract the aggregate of previous payments made by the Owner; and .4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Paymentas provided in Paragraph 9.5 of AIA Document A2o1-1997. 5.1.7 The progress payment amount determined in accordance with Subparagraph 5.1.6 shall be further modified under the following circumstances: .1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total pay- ments to the full amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and (Subparagraph 9.8.5 of AIA Document A2o1-1997 requires release of applicable retainage upon Substantial Cornpletion of Work with consent of surety, if any) .2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Subparagraph 9.10.3 of AIA Document A2o1-1997. 5.1.8 Reduction or limitation of retainage, if any, shall be as follows: (If it is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage resulting from the percentages inserted in Clauses 5.1.6.1 and 5.1.6.2 above, and this is not explained elsewhere in the Contract Documents, insert here provisions for such reduction or limitation.) AS PROVIDED IN SUPPLEMENTARY CONDITIONS 9.3.4. 5.1.9 Except with the Owner's prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. 5.2 FINAL PAYMENT 5.21 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when: .1 the Contractor has fully performed the Contract except for the Contractor's responsibil- ity to correct Work as provided in Subparagraph 12.2.2 of AIA Document Azo1 1997, and to satisfy other requirements, if any, which extend beyond final payment; and .2 a final Certificate for Payment has been issued by the Architect. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 4 01997 AIA® AIA DOCUMENT A1O1-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 • IP • 5.2.2 The Owner's final payment to the Contractor shall be made no later than 3o days after the issuance of the Architect's final Certificate for Payment. e. au 1,,I1,„ : ARTICLE 6 TERMINATION OR SUSPENSION 6.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document A2o1-1997. 6.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201-1997. ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of AIA Document A2o1 1997 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Insert rate of interest agreed upon, if any.) (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's and Contractor's principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Legal advice should be obtained with respect to deletions or modifications, and also regarding requirements such as written disclosures or waivers.) 7.3 The Owner's representative is: (Name, address and other information) HUGH EARNEST, DIRECTOR OF URBAN DEVELOPMENT CITY OF FAYETTEVILLE 113 WEST MOUNTAIN STREET FAYETTEVILLE, ARKANSAS 72701 7.4 The Contractor's representative is: (Name, address and other information) BENNIE CROSSLAND, VICE PRESIDENT CROSSLAND CONSTRUCTION COMPANY, INC. PO BOX 45 COLUMBUS, KS 66725 7.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days' written notice to the other party. 7.6 Other provisions: WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 5 01997 AIA® AIA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 • 1 ARTICLE 8 ENUMERATION OF CONTRACT DOCUMENTS 8.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: 8.1.1 The Agreement is this executed 1997 edition of the Standard Form of Agreement Between Owner and Contractor, AIA Document Alol-1997. 8.1.2 The General Conditions are the 1997 edition of the General Conditions of the Contract for Construction, AIA Document A2o1-1997. 8.1.3 The Supplementary and other Conditions of the Contract are those contained in the Project Manual dated FEBRUARY 14, 2002 , and are as follows: Document REFER TO "EXHIBIT A" Title Pages 8.1.4 The Specifications are those contained in the Project Manual dated as in Subparagraph 8.1.3, and are as follows: (Either list the Specifications here or refer to an exhibit attached to this Agreement.) Section REFER TO "EXHIBIT A" Title Pages 8.1.5 The Drawings are as follows, and are dated FEBRUARY 14, 2002 unless a different date is shown below: (Either list the Drawings here or refer to an exhibit attached to this Agreement.) Number REFER TO "EXHIBIT B" Title Date WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 6 ®1997 AIA® AIA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 8.1.6 The Addenda, if any, are as follows: Number 1 2 3 Date Pages MARCH 5, 2002 MARCH 12, 2002 MARCH 18, 2002 2 6 10 • Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 8. 8.1.7 Other documents, if any, forming part of the Contract Documents are as follows: (List here any additional documents that are intended to form part of the Contract Documents. AIA Document A201-1957 provides that bidding requirements such as advertisement or invitation to bid, Instructions to Bidders, sample forms and the Contractor's bid are not part of the Contract Documents unless enumerated in this Agreement. 7'hey should be listed here only if intended to be part of the Contract Documents.) 8.1.7.1 NEGOTIATED CHANGES TO CONTRACT DOCUMENTS AND BID - REFER TO "EXHIBIT C ATTACHED. 8.1.7.2 INSTRUCTION TO BIDDERS 8.1.7.3 SUPPLEMENTARY INSTRUCTION TO BIDDERS 8.1.7.4 CONTRACTOR'S BID INCLUDING UNIT PRICES - REFER TO "EXHIBIT D" ATTACHED This Agreement is entered into as of the day and year first written above and is executed in at least three original copies, of which one is to be delivered to the Contractor, one to the Architect for use in the administration of the Contract, and the remainder to the Owner. OWN E R(Signature) DAF COODY, AYOft 2u n (Printed name and title) .�ir»u.e aSSeervice CONTRACTOR (Signature) BENNIE CROSSLAND, VP Bennie CQosstaA.lp V. P. (Printed name and title) CAUTION: You should sign an original AIA document or a licensed reproduction. Originals contain the AIA logo printed in red; licensed reproductions are those produced in accordance with the Instructions to this document. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. 7 01991 AIA® AIA DOCUMENT A101-1997 OWNER -CONTRACTOR AGREEMENT The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 • • EXHIBIT A TO AGREEMENT BETWEEN OWNER & CONTRACTOR FOR THE FAYETTEVILLE PUBLIC LIBRARY SUPPLEMENTARY AND OTHER CONDITIONS OF THE CONTRACT 00700 Conditions of the Contract for Construction 00800 Supplementary Conditions SPECIFICATIONS DIVISION 1 -GENERAL REQUIREMENTS 01100 Summary of Work 01210 Allowances 01230 Alternates 01250 Contract Modification Procedures 01270 Unit Prices 01290 Payment Procedures 01310 Coordination 01315 Project Meetings 01320 Construction Progress Documentation 01330 Submittal Procedures 01331 Submittal Transmittal Form 01332 CADD Release Statement 01355 Environmental Requirements 01400 Quality Requirements 01410 Regulatory Requirements 01420 References 01500 Temporary Facilities and Controls 01505 Construction Waste Management Procedures 01506 Construction Waste Recycling Worksheet 01600 Product Requirements 01630 Product Substitution Procedures 01631 Substitution Request Form 01700 Execution Requirements 01732 Cutting and Patching Procedures 01770 Closeout Procedures 01781 Project Record Documents 01782 Operation and Maintenance Data 01810 Building Commissioning Fayetteville Public Library EXHIBIT A -Page 1 of is 01820 Demonstration and Training DIVISION 2 - SITE WORK 02220 Excavation and Embankment 02230 Site Clearing 02260 Excavation Support Systems 02300 Earthwork 02315 Pipe Bedding and Aggregate Base Course 02361 Termite Control 02370 Slope Protection and Erosion Control 02466 Drilled Piers 02580 Traffic Marking Paint 02590 Paving Joint Sealants 02620 Foundation Drainage 02630 Storm Drainage 02730 Sanitary Sewer Service Lines 02740 Hot -Mixed Asphalt Paving 02750 Portland Cement Concrete Paving 02780 Unit Pavers 02810 Irrigation System 02820 Architectural Fence and Gates 02830 Chain Link Fences and Gates 02840 Traffic Control and Signs 02870 Site Furnishings 02900 Landscape Work DIVISION 3 - CONCRETE 03300 03380 03450 Cast -In -Place Concrete Post -Tensioned Concrete Architectural Precast Concrete DIVISION 4 - MASONRY na7.1n na77n 0441n DIVISION 05120 05210 05310 05400 05500 05515 Rrirk Macnnry i Tnitc rnnrrete Macnnry i Initc Stnne Macnnry Veneer 5 - METALS Structural Steel Steel Joists Steel Deck Cold Formed Metal Framing Metal Fabrications Pre -Engineered Metal Stairs (Addendum No. 2) Fayetteville Public Library EXHIBIT A-Page2of& 05700 05720 DIVISION 6 - 06060 06100 06230 06410 06415 DIVISION 07135 07140 07210 07412 0'7535 07540 07600 07720 07815 07840 07900 • Ornamental Metal Ornamental Railings WOODS AND PLASTICS Wood Veneer Rough Carpentry Interior Finish Carpentry Architectural Woodwork Custom Architectural Millwork 7 - THERMAL AND MOISTURE PROTECTION Composite Sheet Waterproofing Fluid Applied Waterproofing Building Insulation Metal Wall Panels Plaza and Garden Roof System Thermoplastic Membrane Roofing Flashing and Sheet Metal Trim Roof Specialties and Accessories Sprayed Fireproofing Fire Stopping Joint Sealants DIVISION 8 - DOORS AND WINDOWS 08110 Steel Doors and Frames 08210 Wood Doors 08310 Access Doors and Panels 08330 Overhead Coiling Doors 08430 Interior Glass Wall System 08460 Automatic Sliding Entrance Doors 08710 Finish Hardware 08800 Glass and Glazing 08920 Glazed Aluminum Curtain Walls DIVISION 09215 09220 09235 09260 09270 9 - FINISHES Gypsum Veneer Plaster Portland Cement Plaster Glass Fiber Reinforced Gypsum Fabrications Gypsum Board Assemblies Gypsum Board Shaftwall Assemblies • Not Issued (NIC) (Addendum No.1) (Addendum No.3) (Addendum No. 2) Fayetteville Public Library EXHIBIT A -Page 3 of 09310 09402 09510 09650 09680 09750 09900 Ceramic Tile Epoxy Terrazzo Acoustical Ceilings Resilient Flooring Carpet Stone Countertops Painting • DIVISION 10 - SPECIALTIES 10155 Toilet Compartments 10200 'Louvers and Vents 10260 Wall and Corner Guards 10300 Fireplaces 10430 Signage 10500 Lockers 10520 Fire Protection Specialties 10651 Operable Panel Partitions 10705 Exterior Sun Control Devices 10750 Telephone Specialties 10800 Toilet and Building Accessories DIVISION 11010 11050 11 - EQUIPMENT Window Washing Equipment Library Equipment 11052 Book Theft Detection Equipment 11060 Theater and Stage Equipment 11130 Audio -Visual Equipment 11132 Projection Screens 11160 Loading Dock Equipment 11450 Residential Equipment DIVISION 12- FURNISHINGS 12482 Entrance Mats and Grilles 12491 Horizontal Louver Blinds 12495 Manual and Motorized Roller Shades DIVISION 14240 14 - CONVEYING SYSTEMS Hydraulic Elevators DIVISION 15 - MECHANICAL Not Issued (Allowance Item) Not Issued (NIC) Not Issued (NIC) Not Issued (Allowance Item) (Addendum No.l) Fayetteville Public Library EXHIBIT A -Page 4 of (� • • 15010 General Mechanical Requirements 15240 Vibration Isolation 15250 Mechanical Insulation 15330 Wet Pipe and Pre -Action Sprinkler Systems 15410 Roof and Storm Drainage System 15411 Sanitary Drain, Waste and Vent Piping System 15412 Domestic Water Piping System 15413 Natural Gas Piping System 15440 Plumbing Fixtures and Trim 15458 Commercial Electric Water Heaters 15510 Hydronic System with Water Treatment 15553 Natural Gas Fired Boilers 15629 Electric Unit Heaters 15674 Air Cooled Condensers 15787 Large Packaged VAV Heating and Cooling Units 15792 Packaged Self Contained Air Conditioning - Air Cooled 15810 Humidity Control 15855 Modular Air Handling Units with Coils 15860 Fans 15891 Low and Medium Pressure Ductwork and Accessories 15932 VAV Box with Dual Duct 15949 BAS System DIVISION 16 - ELECTRICAL 16010 General Electrical Requirements 16110 Raceways 16120 Wires and Cables 16130 Boxes and Enclosures 16131 Cable Tray 16140 Wiring Devices 16170 Disconnect Switches 16190 Supporting Devices 16195 Electrical Identification 16421 Underground Electrical Services 16422 Transient Voltage Surge Suppressor, High Exposure Fayetteville Public Library EXHIBIT A -Page 5 of 4s • • 16424 Transient Voltage Surge Suppressor 16425 Multi- Switchboards 16450 Grounding 16460 Transformers, Dry Type 16463 Transformers, Harmonic Cancellation 16471 Circuit Breaker Panelboards, 240 VAC 16472 Circuit Breaker Power Distribution 16473 Lighting and Power Panelboards 16476 Fuses 16481 Motor Starters, Full Voltage 16485 Contactors 16511 Interior Lighting Fixtures 16521 Exterior Lighting Fixtures 16530 16570 Architectural Lighting Control Systems 16621 Engine -Generator Set, Packaged 16627 Automatic Transfer Switch 16635 Uninterruptible Power Supply 16720 Fire Alarm and Detection System 16726 Security Intrusion Detection System 16729 Closed Circuit Monitoring System 16740 Voice and Data Cabling Systems END OF EXHIBIT A Fayetteville Public Library EXHIBIT A -Page 6 of 6 EXHIBIT B TO AGREEMENT BETWEEN OWNER & CONTRACTOR FOR THE FAYETTEVILLE PUBLIC LIBRARY ■i1I4 CLIJ 1111: ■.yI71DDWtl11A 11 r 111(t)- t_ liii -. 171+1• �Im, glT.� • • [�FTiwtRii�i[I'IaDL'1LIY hilly, •bIa(31I(.)Ir:l.4fl)8L.)Itp.),Irii1•PJ1ritl)JLSMLl) tll(1 t • • . i I.. aF1• tMll [erFT:ItT��•—rrsr��tnaLILyA➢ t. •1.71 1 1' ttUti FSis►`CTi17tZ�Llir.'iTT�#tFitr[V7L4.7117► /: f.Y[�7�FS�.Y.iRi7t7xLS1r.YR#t�fF�i[I'/aL17°7L1➢ . ['rrta :w.zsnrrtrrxn aLtMn, CMIII •... . t. . 1 ]1 1 KIlO■,8mrt�ss�.�:w•r..snrart[lyaa�yL�y Cliii'■' • .'i.`iii ��FTii':7'i'Si• iIF____ Ti[1%aL1�7Lly 1111K■IFsot�tn�wt[�,au�yLl, tlli xa1Frr�.n>"�ts1�►art:[I,nl�yu, ISIKS ■t,--trs,�_ .•szsl�atirrsoauzyLl, hlilit `1 • 1 [rrr+u�rrrasFrwt[„aaFyL„ 1 ■'Rj ,, , fi t] I,n:l ptJT [ FJLtML11 •ll • i ' . 171 ■ frZlY • t t . ' . 1 71 1• •1 ■� . �Ee7:�7____Y.iTSilt t?S uuLIT.7n➢ K 1 ■�FTiirrTatzltsl�rt�it tiTmiTi7LV 11 WAI1 .. 1'1 IO2•• • Wl .. 1.1 1 .. ' 1-1 WAIl! • • ' . . , rl•I l� • • 'I 1 , , t +l•1 Fayetteville Public Library Exhibit B - Page 1 of n • a M1 fn rl .l. t l f�. • ti.. ARCHITECTURAL Reflected Ceiling an - ve Reflected Ceiling an - Level Reflected Ceiling an - Level Reflected elm an - Level Reflected Ceiling an - Level AIOIF Finish an - ve A101.5F Finish an - ve Finish an - Level Finish an - Level Finish an - Level Furniture Plan - Level Furniture Plan - Level Furniture Plan-Leve Furniture Plan — Level Interior Elevations — Parking Levels interior Elevations — Parking Levels A203 Interior Elevations — Parking Levels A204 Interior Elevations - Parking Levels Interior Elevations - Level Interior Elevations — Level Interior Elevations — Level Interior Elevations — Level A21 1 Interior Elevations —Level A212 Interior Elevations — Level A213 Interior Elevations — Level interior Elevations — Level A215 Interior Elevations — Level A216 Interior Elevations — Level A251 Exterior Elevations — North & East A252 Exterior Elevations — South & West A253 Partial tenor Elevations Partial xtenor Elevations MGi Building Sections A302 Building Sections Building Sections Exterior Wall Sections Exterior Wall Sections A353 Exterior Wall Sections A354 Exterior Wall Sections Exterior Wall Sections A356 Exterior Wall Sections A357 Exterior Wall Sections A358 Enlarged Plans & Sections A401 Stair 1 — Plans & Sections Stair 1 & 2— Plans & Sections A403 Stair — Plans & Sections A404 Stair , Plans & Section Fayetteville Public Library Exhibit B - Page 2 of 13 ..t - f•9:1�1711i�u1�L�:hl:� • � � V\t0•1Y0D Ntp'71 r1 t'cF rz?aCiNfai2, 13, E- 3 . 1 :?�• • 1 ,r') L'ffllfllmlrnhi WkUD • 0:iiFTiT�:INFMI MMaIGiP/I' tl'I�IICrl1��L / 1 • '[71 Vt U i z.'U S LJ�iIPITGiPQ'LLr1'1 ..WI1 • ' : • 1 . • /' • f; • 1" . . I • /' . fl • V_LI) • . twil Ui(3ur.)pIThflTtk . • �' . • /" . •rn.flzpiik' fl ' • •" • j,7 .1 • • :t?1Pl • .'t Pi l !X11E JWJLI) With U3flhtw.j: LILlY ♦ • LVLIT& • , ♦ Fayetteville Public Library Exhibit B - Page 3 of .5 ■.y:I�I�11i►tI1�I:lW; ICI W 411W I, 11 = • .. . 17 1 1.1(11 Wf[I IIWSR�[1�.7fR:77:iR�TEitUT7�FTiw.yiT[1YlfiIL1"/ 1 ■r;Ra■r�yr�� . ,.Fiirfi+■ r�T�tR7�FT1i.FiFTUYlfirnY� LIEU ■WbIP17N�.7Ki1l7iRT ..7fTitiTJ�FLw.[IY7fiIL1Y� 1 ■r ICICOa-s �rrT��Fr�i. u,7fuc�Y ,►, ■rS*ja[r�l)_• Rw.F1T[IYlfi1L1Y ■rMIE .'1lr.S*'l• •. i rs""TiS1iT�}�T�� fl►]ff/LPl 1.101. ■L�+Pf[.'.1.001nit...i> r. .Tssisi7 aiiuri dfi1LV 1 . .. . . . . I l 1 LtZi! ■�r^S„T7;I____.71;efY r:?�#.Fft�:uYlfirc�Y I ■ra�r�*�merr.�c�:si.[IYlfirLlY r. ■aa�r�•se.•rcMY:�:�11M4[IYaf[rc1Y Lttl'PZI) ■�r"!Ta FTtiiiixi Taff is �.Fi [1)"Al Y I : ■rr„tarns:rrx�esr�s:�,��i.�nyafirnY 1 rzzeal[ smomma.csr .ra m . 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[1YafK1L1Y •.rl ■Umil.7TT3. e u esr [f/7fKi11Y Fayetteville Public Library Exhibit B - Page 4 of r ■.9:1�710[►lpu1:171i� : •M(U ■r�*ta■[rli:+■r�►ra[I�yf[[I�sc�■��rw�rsrlY�fk�L�Y� • 1- ■rliar►ze�arrrra■�7f�.�lI:+d►af.7K1I1luf��'fTSt�:1■JFS�.�T�'c�Ylfk7L�Y� • 1' ■r4m911:11uf�.i1'fTi . 13F.Ti1lbFi rl'llf OW • 1�■/32a[U:Q,•iFfl��Tii[&1■9Ffiw��f%T.[I-l7fkiL1'1 • h ■•�'i14R.RKt4Jt .. . , uF-f:L'FTiI .. ■ JMIiw0F.IP:(1Y7ik7L1) ••fr 1 ■uf �'FSiSRI:I[�7TZIf[��ii�:[/Ylfk7L1Y ■Sfz1Y ■t IFTIfIIP? ff�rD [INfkhLIY •h 1 ■�I , 1ujLT1[ . . rP7If1FI rlYlfkiLll •` 11- ■,L%T.I�`FT,Iffl[ . . IPTMMP�Irf=[I/7fkIL1Y ••K 1 ■ufni�FRif fr.MT;r4 fi pk - GIONINIO •K 1' ■,Lta, iii . &MIrg.fl1Me0ZT [IYlfkiLIY 1 1 I■r�Ra■R7Gf<a�IrTfi:r.Ir1isRT�:+x . �, �: _,__ .. J�FIt�:r+,afk�L[Ya_ 1 1 ■rM911:110 C�.7tif.F1['1'1�.R ar . n n _� _— . 9"Ii o Ime[1Y7fk7Lff� 1ri ■I:1�lIC[1:/1:f[T.I�iff7■.11�.2T[:?L . n n . �FSiAP(IY7fk1L•Y� 1►•L [IY]fkiL1Y • 1 ■r:*ra■[cli:lr� tIXif[[$>t[teWz:rra , , .�Irxr$YJfk]L1Y ■7►Zil. ■r.m- - offy6o[116Eo MMI iFTi =. — s[IY]fkiL1'1 ■*z1Y■rrrar►z1:li:ir4+raWLIAXt>t[inrnrsaii I rIYJfkYLIY Jlll' ■rl•NSIc1IPflrnI T7FTlI DWIKYLIY /�■_C[I:URnTiIR7_FTiw�kll'[1YlfkiLlY ■�r rr �.:.� •tD1 ___ __ .IiTTm[�.F5tT.rlYlfkIL1Y� ■�1�3i7t�11.III�:?l Yam.FlfJ:u"/IfklnY rc 1 ■VIA . IIMML76A .`FT'T� �FI*T, .[1YlfkIL1Y 7G 1� ■�1%f3t.., rt!:IZSfoPF11Z[Iring LSY a 1 ■�Mr rr.Flr.Gi : • "..�:?l�Z TI��FTfTGY7fk1L1Y �c 1: ■Rnrn n . . ■rwflk.ruY7fkiNY ��I ■� F�.Ii1[.Flrf[JiiiIT7�Li�Iil.Y.iTT.rII[Ii�FTtx[Ib]fk1L1Y p. y�l ■wUrI I, Rn� �tUMMAT:Tiff[:I•0FSix[IY7fk7L1Y �n ■a :., ... r'�saal....r.Y.7T:TiiSIC��kfi-�:[II►7fkIL1Y 5 May 2002 Mr. Bennie Crossland, Vice President Crossland Construction Company, Inc. Hwy. 69, PO Box 45 Columbus, KS 66725 Re: EXHIBIT `C' Negotiated Changes to Contract Documents and Bid Fayetteville Public Library Dear Mr. Crossland: The following is a detailed summary of changes to the Contract Documents dated February 14'", 2002 including Addenda 1, 2, and 3 issued during the Bidding Phase of the Work; and as priced in your bid dated March 2P, 2002. This letter represents the entire agreement for modifications to the documents listed above, and shall be incorporated and referenced in AIA Document A 101, paragraph 8.1.7 as Exhibit C. Changes of materials from those indicated in the Contract Documents maintain the same role and responsibilities of all parties as indicated in Section 01630 of the Specifications. Where entire specification sections have been omitted, scope of change covered is limited only to the Section omitted. Work of related Sections shall remain unless noted otherwise. Unless otherwise noted, changes to the Contract Documents as bid during negotiations are limited to the following descriptions: 8.1.7.1 Negotiated Changes to Contract Documents and Bid. The Contract Sum listed in AIA Document A 101, paragraph 4.1 reflects the bid amount submitted by the Contractor less the total value of the changes. The total value of the changes is two million one hundred fifty-three thousand sixty-nine dollars and zero cents ($2,153,069.00). The Contractor and the Owner agree that any item or scope of work removed from the bid amount may be added back into the project, at any point after the Notice to Proceed, and prior to Substantial Completion, at a cost to be determined at the time of the Change, which would include no more than two point five percent (2.5%) mark-up for profit and zero percent (0%) mark-up for overhead. Changes in the Work beyond those listed below shall be subject to the General and Supplementary Conditions of this Contract. 8.1.7.1.1 Remove the sum of ninety-nine thousand three hundred dollars and zero cents ($99,300.00) from the bid amount allocated for SWEPCO underground utility work along West Avenue. This work will be contracted directly between the Owner and the utility company. 8.1.7.1.2 Remove the sum of nine hundred seventy thousand dollars and zero cents ($970,000.00) from the bid amount allocated for lighting fixture materials and lamps as specified in Section 16511, Section 16521, and as indicated on Sheet E401. Provide a material allowance for the scheduled fixtures in the amount of five hundred ninety-four thousand nine hundred forty-five dollars and zero cents ($594,945.00). This allowance amount shall cover shipping, contractor and distributor mark- ups, and sales tax. 8.1.7.1.3 Remove the sum of one hundred forty-one thousand nine hundred fifty dollars and zero cents ($141,950.00) from the bid amount for landscape and irrigation worst as specified in Section 02810 and Section 02900; and as shown on Sheets L101, L201, L202, L301, and L302. Work shown in the drawings, but not removed from the Contract, include: tree protection work shown on Sheet LIO1; stone retaining walls, steps, and seating shown on L101; hardscaping, paving, and irrigation sleeves shown on L102; and mechanical and electrical work related to the irrigation system shown on Sheet L201 and shown elsewhere in the Contract Documents. 8.1.7.1.4 Remove the sum of one hundred ten thousand five hundred fifty dollars and zero cents ($110,500.00) from the bid amount for the following modifications to Section 07412 and Section 08920: provide thickness of aluminum composite panel to 4mm; provide aluminum composite panel to 2 -part Kynar finish to match clear anodized aluminum; provide flat segmented aluminum composite panels at columns G -K and AA -DD; provide 2" by 4.5" thermally broken aluminum frames of same manufacturer for frames #1-15 and #28-45. 8.1.7.1.5 Remove the sum of three hundred forty thousand dollars and zero cents ($340,000.00) from the bid amount for fire alarm and detection systems, security intrusion systems, closed circuit television systems, and voice and data cabling systems work as required by Section 16720, Section 16726, Section 16729, and Section 16740. 8.1.7.1.6 Remove the sum of six hundred fifty thousand dollars and zero cents ($650,000.00) from the bid amount for architectural precast materials only as specified in Section 03450. Labor for the scope of Work indicated in the Documents shall remain in the bid. 8.1.7.1.7 Remove the sum of thirty thousand dollars and zero cents ($30,000.00) from the bid amount for the following modifications: Reference Drawing 8/A253 and Drawing I0/A253, provide painted steel trellis assembly painted to match clear anodized aluminum for the trellis structure identified as "anodized aluminum trellis." 8.1.7.1.8 Remove the sum of eighteen thousand dollars and zero cents ($18,000.00) from the bid amount for the following modifications: Reference Window Type 48 on Sheet A605, and Section 05700, provide Ornamental exterior garage screens of a type and design as shown on Sheet A605, and omit the requirements of Section 05700, 2.1, 8.3 (addendum No.3). 8.1.7.1.9 Remove the sum of fifteen thousand dollars and zero cents ($15,000.00) from the bid amount for the following modifications: Reference Drawing 5101: Change the parking deck slab on grade to be 5" in lieu of 6" thick; change all grade beam and slab on grade concrete design mix from 4000 psi to 3000 psi; change concrete tie spacing to 10" o.c. (from 5" o.c.) where column is cast integral with a wall (at pilasters); and delete rebar ties around column dowels below the top of drilled piers and the top of footings. 8.1.7.1.10 Remove the sum of forty-eight thousand dollars and zero cents ($48,000.00) from the bid amount for the following modifications: acceptance of Alternate No. 1: Provide complete "ACT -I" ceiling system as specified in Section 09510 in lieu of "PVC -1" ceiling system as specified in Section 09510 and as indicated in drawings on Level 300 and Level 400. 8.1.7.1.11 Remove the sum of seventy-four thousand dollars and zero cents ($74,000.00) from the bid amount for the following modifications: acceptance of Alternate No. 2: Provide painted gypsum board wall finish as specified in Section 09260 and Section 09900 in lieu of "Metal Panel" as specified in Section 07412 for interior wall finishes as indicated in drawings on Level 300 and Level 400. 8.1.7.1.12 Remove the sum of fourteen thousand forty-two dollars and zero cents ($14,042.00) from the bid amount for removing the work specified in Section 10500 for wood lockers shown in Room 218. 8.1.7.1.13 Remove the sum of twenty thousand dollars and zero cents ($20,000.00) from the bid amount for the following: reference Section 08800, paragraph 2.7 (c) and (d) as modified by Addendum 2; provide Pattern 62 obscure glass in lieu of material specified. Code and performance requirements for tempered and laminated glazing remain unchanged. 8.1.7.1.14 Remove the sum of eleven thousand eight hundred dollars and zero cents ($11,800) from the bid amount for the following: reference Section 14240 (Addendum 2); provide Cars A & B of dual jack hole -less type; provide car riding lanterns in lieu of hall position indicators for all cars; and provide aluminum sills for all cars. 8.1.7.1.15 Remove the sum of five thousand dollars and zero cents ($5,000.00) from the bid amount for the following: reference Drawing 17/A408 (et.al.) provide — inch fully tempered glass panels in lieu of — inch Lexan panels as noted. 8.1.7.1.16 Remove the sum of six thousand dollars and zero cents ($6,000.00) from the bid amount for the following: Reference Section 16463, provide five (5) Square -D non-linear type transformers in lieu of five (5) harmonic mitigating transformers. 8.1.7.1.17 Remove the sum often thousand dollars and zero cents ($10,000.00) form the bid amount for the following: reference Section 07540 Roof Type 1, and Drawing 11/A505 (typical), omit the glass faced gypsum board (SHTG-4) installed over new concrete deck only. 8.1.7.1.18 Remove the sum of thirty-four thousand seven hundred eight dollars and zero cents ($34,708.00) from the bid amount for the following: reference Section 10651, omit the operable partition only as indicated for Room 309. 8.1.7.1.19 Remove the sum of twelve thousand dollars and zero cents ($12,000.00) from the bid amount for the following: reference Section 01210; omit Allowance No. 1 for Custom Interior Signage. 8.1.7.1.20 Remove the sum of sixty thousand dollars and zero cents ($60,000.00) from the bid amount for the following: reference Section 01210; omit Allowance No. 4 for Audio / Visual Equipment. 8.1.7.1.21 Remove the sum of twenty thousand dollars and zero cents ($20,000.00) from the bid amount for the following: reference Section 16131; omit the cable tray as specified. 8.1.7.1.22 Remove the sum of five thousand dollars and zero cents ($5,000.00) from the bid amount for the following: reference Sheet A701, Millwork Schedule, Item 'MW -318, reduce quantity to 12; and Item 'FI1RN#180, reduce quantity to 30. 8.1.7.1.23 Remove the amount of fifty-two thousand five hundred fourteen dollars and zero cents ($52,514.00) from the bid amount for profit reduction on items listed above representing two point five percent (2.5%) of the subtotal. END OF EXHIBIT 'C' S • Meyer, Scherer & Rockcastle, Ltd 14-Feb-02 DOCUMENT 00410 BID FORM EXHIBIT D DATE: March 27, 2002 TO (Insert date on above line) AGREEMENT BETWEEN OWNER & CONTRACTOR PROJECT: Fayetteville Public Library FOR THE 401 West Mountain Street FAYETTEVILLE PUBLIC LIBRARY Fayetteville, AR 72701 BID TO: City of Fayetteville, Arkansas Peggy Vice, Director Purchasing Department 113 West Mountain Street Fayetteville, AR 72701 BID FROM: Crossland Construction Co., Inc. (Name of firm or company submitting bid) 833 S.E. Ave. (Address of firm or company submitting bid) Columbus, KS 66725 (City, State, Zip Code) Steve Houser (6201429-1414 fax (670'429-1412 (Contact Person, Telephone Number, Fax Number) The undersigned, having carefully examined the site of the Work and the Bidding and Contract Documents and other conditions affecting the Work, proposes to furnish in compliance with these documents, all Work described by the Contract Documents for the Project. BASE BID: (In Dollars) UNIT PRICES Refer to Section 01270 - Uni Unit Price 1: Additional excavation and material disposal according to Section 02300 — Earthwork. Add Dollars $ Deduct Dollars $ Fayetteville Public Library Project Number 2000073.00 • • Meyer, Scherer & Rockcastle, Ltd 14 -Feb -02 Unit4Price 2: Addition and/or reduction of depth of drilled piers according to Section 02466- Drilled Piers. / y Add for 24" diameter per foot of depth G.li- Dollars $ 5te . Deduct for 24" diameter per foot of deptgl+ f °"'` Dollars $o? Add for 48" diameter per foot of depthba Dollars $ Lea 6. Deduct for 48" diameter per foot of depttol f -&w Dollars $ " Add for 60" diameter per foot of deptt�Jt1tJD &— Dollars $ a?aV• Dedtict for 60" diameter per foot of depths;' °"t Dollars $ &I Unit Price 3: Addition for special or obstruction excavation for drilled piers according to Section 02466 - Drilled Piers. . w Add for 24" diameter per foot of deptt ? Dollars $ r1 �l'O, Add for 48" diameter per foot of depth/..] G.. 0& Dollars $ ( 35. .o Add for 60" diameter per foot of depthh +kDollars $ Re) 0 ALTERNATES Refer to Section 01230 - Alternates for complete description of Alternates Alternate 1: Provide complete ACT -1 ceiling system in lieu of PVC -1 ceiling system as shown on drawings (Level 300 and 400). Deduct Dollars $ a bf) - Alternate 2: Provide 5/8" painted gypsum wallboard in lieu of Metal Panel indicated as an interior finish material as shown on drawings (Level 300 and 400). Deduct Dollars $ oO- Alternate 3: Provide CPT -1 in all areas on Level 300 shown to receive Cork -1 in lieu of Cork -1 Deduct Dollars $ In submitting this bid, we understand that the right is reserved by the Owner to accept or reject any or all bids and that this bid may not be withdrawn fora period 01 60 calendar days after the Bid Date. We hereby acknowledge receipt of Addenda Numbers #1-4/3 Failure to show indicate receipt of Addenda will invalidate the bid. COMPLETION We agree to commence Work under Base Bid when directed by Owner to proceed, and to achieve Substantial Completion of said Work within the time schedule specified in the Project Manual, and further agrees to the imposition of liquidated damages as stated in Supplementary General Conditions. Fayetteville Public Library Document 00410 -Page 2 of 4 Project Number 2000073.00 Bid Form • • Meyer, Scherer & Rockcastle, Ltd. • . . . 14 -Feb -02 TRENCHING OR EXCAVATION SAFETY SYSTEMS. In compliance with Arkansas code annotated § 22-9-212, the following separate pay item is included in the base bid: Trenching or excavation w r - Safety systems: ($ �OO. Failure to show this cost will invalidate the bid. MAJOR SUBCONTRACTORS If awarded the Contract, in compliance with Arkansas Annotated Code § 22-9-204, the firms named below will be employed as subcontractors for their respective trades. Consult Supplementary Instructions to Bidders regarding this form. Failure to fill out this form correctly shall cause the bid to be declared non -responsive and the bid will not receive consideration. Name A. Mechanical: (Indicative of HVAC) B. Electrical: (Indicative of wiring an umina ing fixtures) C. Plumbing Is amoUhtbf Work $20,000 or over. Yes No D. Standing Seam Metal c Roofing/Sheet Metal Cy—y Q Z Y 3_ D_ 6 (Indicative of roofing applications) Is the amount of work $20,000 or oven Yes a No License No. O,a-5-Ve 0X0 Is amount of work $20,000 or over. Yes t/ No_ _______ / 3 o-ZC1� Is amount of work $20,000 or over. Yes ,/ No If awarded the contract, I agree to enter into and execute a Contract on the basis of this bid, and to furnish bonds and proof of insurance in accordance with the Instruction to Bidders and the General Conditions of the Contract for Construction. I have completed the Bid and have attached bid security, in specified amount, and copy of Surety Agent's Power of Attorney. ADDITIONAL MAJOR SUBCONTRACTORS We will use the following third tier subcontractors or suppliers, if our Base bid is accepted, for which the Bidding Documents require designation. Contractor Masonry Contractor Company Name: Address: Favetteville Public Library Document 00410 - Page 3 of 4 Project Number 2000073.00 Bid Form • Contractor Audio -Visual Contractor Company Name:p Address: Contractor Fire Protection Contractor � Company Name: K ,c,,.,.rd 4I�� tic.. Address: CONTRACTOR ON -SITE PERSONNEL Meyer, Scherer & Rockcastle,.Ltd. 14 -Feb -02 Project Manager's Name: C c$1 ✓ Superintendent's Name::(t4 l PERFORMANCE & PAYMENT BONDING COMPANY AND AGENT We have included with this bid identification of Performance and Payment Bonding Company and agent to indicate compliance with Document 00800, Supplementary Conditions 11.5.1. BIDDER IDENTIFICATION We are: (1q incorporated in the State of Kansas ).a Partnership ( ) a Proprietorship Company Name Cross and Construction Co., Inc. By: orporate Seal Signed: Ivan Crossland. Jr. Title: President Company Address: 833 S.E. Ave. Columbus, KS 66725 License No.: 48-0908190 ktk Li c etLU - cc (4 (Q A END OF DOCUMENT Favetteville Public Library Document 00410 -Page 4 of 4 Project Number 2000073.00 Bid Form I Client#: J,1231 CKOSCON 'AGDBQ.. CERTIFICA - OF LIABILITY INSUR.. CE 05/01/02 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION IMA of Kansas, Inc. (Topeka) P.O. Box 1537 Topeka, KS 66601-1537 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 785 232-2202 INSURERS AFFORDING COVERAGE INSURED Crossland Construction Company, Inc. PO Box 45 Columbus, KS 66725 INSURER& Zurich American Insurance INSURER B: The Insurance Co. of the State of INSURERC: American Zurich Insurance Co. INSURER D: INSURER E: I COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR f LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DDNV POLICY EXPIRATION DATE MM/DDNY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMSMADE X F OCCUR MCP371773100 04/30/02 � 04/30/03 EACH OCCURRENCE $1, 000, 000 FIRE DAMAGE (Any one fire) $300, 000 MED EiiP (Any one person) ' 510, 000 PERSONAL&ADV INJURY $1, 000, 000 GENERAL AGGREGATE s2, 000,000 GEN'L AGGREGATE LIM ITAP�PLIIEES PER: POLICY X PRO- I X I LOC PRODUCTS -COMP/OP AGG s2, 000, 000 A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS Drive Other Car BAP370703300 04/30/02 04/30/03 COMBINED SINGLE LIMIT (Eaaccident) 51, 000, 000 X BODILY INJURY (Per person) $ X BODILY INJURY (Per accident) $ X X PROPERTY DAMAGE (Paraccident) $ III�GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG $ $ B EXCESS LIABILITY X OCCUR I_ICLAIMSMADE DEDUCTIBLE X RETENTION $0 46029164 04/30/02 04/30/03 EACH OCCURRENCE s5,000,000 AGGREGATE $5,000,000 $ $ C WORKERS COMPENSATION AND EMPLOYERS'LIABILITY WC370703500 04/30/02 04/30/03 X WC LTATU- TOB� MMIT OTH- E9 E.L. EACH ACCIDENT 51, 000, 000 E.L. DISEASE-EAEMPL VYEE $1, 000, 000 E.L. DISEASE-POLICVLIMIT $1,000,000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS City of Fayetteville 113 W. Mountain St. Fayetteville, AR 727O1 SHOULD ANYOFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TH E EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TOMAIL3.0_DAYS WRITTEN NOTICE TOTHE CERTIFICATE HOLD ER NAM ED TOTHE LEFT, BUTFMLURE TO DOSOSHALL IM POSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR AUTHORIZED REPRESENTATIVE ACORD25-S(7/97)1 of 2 #M133596 JXB © ACORD CORPORATION 1988 Client#: 11231 MtZiMS1i)I !CORD. CERTIFICA• OF LIABILITY INSURANCE 05/09/02 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION IMA of Kansas, Inc. (Topeka) P.O. Box 1537 Topeka, KS 66601-1537 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 785 232-2202 INSURERS AFFORDING COVERAGE INSURED Crossland Construction Company, Inc. PO Box 45 Columbus, KS 66725 INSURERA Zurich American Insurance INSURER B: The Insurance Co. of the State of INSURERC: American Zurich Insurance Co. INSURER D: INSURER E: I COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR LTRDATE TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE MMIDD/YY POUCY EXPIRATION DATE MM/DD/YY LIMITS A GENERALUABIUTY COMMERCIAL GENERAL LIABILITY MCP371773100 04/30/02 04/30/03 EACH OCCURRENCE $1,000,000 X FIRE DAMAGE (My one lira) $300, 000 CLAIMS MADE X OCCUR MED EXP (Any one person) $10,000 PERSONALBADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMITAPPLIES PER: POLICY X PRo- X LOC PRODUCTS -COMP/OP AGO s2, 000, 000 A AUTOMOBILE LIABILITY ANY AUTO BAP370703300 04/30/02 04/30/03 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 X BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS X BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS X Drive Other Car X PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGO B EXCESS LIABILITY OCCUR CLAIMS MADE 46029164 04/30/02 04/30/03 EACH OCCURRENCE $5,000,000 X AGGREGATE s5, 000, 000 $ $ DEDUCTIBLE X $ RETENTION $0 C WORKERS COMPENSATION AND EMPLOYERS' UABIITIY WC370703500 04/30/02 04/30/03 X roevTLATu °R E.L. EACH ACCIDENT $1 , 000, 000 E.L. DISEASE -EA EMPLOYEE $1, 000, 000 E.L. DISEASE -POLICY LIMIT $1,000,000 OTHER DESCRIPTION OF OPERATONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Project: Fayetteville Public Library - Certificate Holder and Amirmoez Foster Haley Johnson are named as Additional Insured for General Liability City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 ABOVE DESCRIBED POUCIES BE CANCELLED It THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3.0_ DAYS W RITTEN ITICE TOTH E CERTIFICATE HOLDER NAM ED TOTHE LEFT, BUT FAILURE TO DOSO SHALL POSE NOOBLIGATION OR LIABILITYOF ANYKIND UPON THE INSURER,ITS AGENTS OR AUTHORIZED REPRESENTATIVE ACORD25-S(7/97)1 of 2 #S134743/M133673 AAU 0ACORD CORPORATION 1988 Client#: 11231 CROSCON A OHDI CERTIFICA OF LIABILITY INSU CE 05/09/02 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION IMA of Kansas, Inc. (Topeka) ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P.O. Box 1537 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Topeka, KS 66601-1537 785 232-2202 INSURERS AFFORDING COVERAGE INSURED City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 INSURER A: Zurich American Insurance INSURER B: INSURER : INSURERD: D: INSURER E: I COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MMIDD/YY POLICY EXPIRATION DATE MM/DD/YY LIMITS A GENERALLIABIUTY TBD 05/09/02 05/09/03 EACH OCCURRENCE Sl, 000, 000 COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone lire) $ CLAIMS MADE OCCUR MED EXP (Any one Person) $ PERSONAL & ADV INJURY $ X OCP GENERAL AGGREGATE s2, 000, 000 GEN'L AGGREGATE LIMITAPPLIES PER: PRODUCTS-COMP/OP AGG S POLICY PE 7 LOG AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ GARAGE LIIABO AUTO ONLY - EA ACCIDENT OTHER THAN EA ACC S E I $ AUTO ONLY: AGO EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ S $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATION AND EMPLOYERS 'LIABILITY WC STATU. 0TH - - LI_M,IT$ E.L. EACH ACCIDENT $ E.L DISEASE - EA EMPLOYEE $ E.L. DISEASE -POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS/LOCATONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Project: Fayetteville Public Library Designated Contractor: Crossland Construction Co., Inc. Fayetteville Public Library City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 SHOULD ANYOF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TOMAIL3.0—DAYSWRITTEN NOTICETOTHE CERTIFICATE HOLDER NAM ED TOTHE LEFT, BUT FAILURE TO DOSOSHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR AUTHORIZED REPRESENTATIVE ACORD2S-S(7/97)1 of 2 #5134747/M134745 AAU OACORDCORPORAT10NI988 CONTRACTOR'S AND RESIDENT LOCAL AGENT'S AFFIDAVIT OF QUALIFICATIONS Comes now Crossland Construction Company, Inc. . hereinafter called "CONTRACTOR" and Linda Frey hereinafter called "RESIDENT LOCAL AGENT", and after being duly sworn states under oath and under penalty of perjury that they have independently examined the status of the bonding company providing the performance bond for the contract entered into between CONTRACTOR and City of Fayetteville, AR on the 21st day of May . 20 02 . and state that each has independently examined the status of the proposed bonding company and states that the proposed bonding company is qualified and authorized to do business in the State of Arkansas. The RESIDENT LOCAL AGENT further affirms that he is licensed by the Arkansas Insurance Commissioner to represent the surety company executing the bond and files herewith the agent's power of attorney as his authority. FURTHER AFFIANTS SAITIi NOT. Crossland Construction Company, Inc. 4c E.w2Of4n/ CONTRACTOR CERTIFICAT -7800 FAX (47 )jVair & Associates P.O, Box 819 201 N. East Ave. Fayetteville, AR 72702-0819 NSURED Robert Kohler Consulti ng 695 N Gray Avenue Fayetteville, AR 72701 I COVERAGES LIABILITY INSURANCE 07/19/z o 7 THIS CERTIFICATE IS ISS S A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURER A: INSURER B: INSURER D: INSURER E: INSURERS AFFORDING COVERAGE THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSUKLU NAMtU ABUVt I -UK I lit HULICY rtRIUU INUILJ I tU. INUI YVI Ina I w.umI ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH On IrIFS ArrRFGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. rn TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MMAJO POLICY EXPIRATION DATE MM/DD LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE ❑ OCCUR EACH OCCURRENCE $ FIRE DAMAGE (My one fire) $ MED EXP (Any one person) S PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS- COMP/OP AGG $ GEML AGGREGATE LIMIT APPLIES PER: POLICY JE o- LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMB (Ea occident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG $ S EXCESS LIABILITY OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ v REOEI\/ Q nn 79 Zoo D EACH OCCURRENCE $ AGGREGATE S WORKERS COMPENSATION AND EMPLOYERSLIABILITY ' PURCHASI /'�' G TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A TNER rrors & Omissions (per claim/per aggregate) BINDER 07/19/2002 07/19/2003 $500,000/500,000 $5,000 deductible DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS policy to follow: subject to receipt of premium by company on or before 8/2/02. /i1 ' %J �I -G2 CERTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL H NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANYKIN ON E OMPAN ITS AGENTS OR REPRESENTATIVES. AUTHORIZ EP S VE ACORD 25S (7/87) / / wWka vlcv c.v,crv,w I swim 1000 07/19/2002 12:36PM Victor 0. Schinnerer & Company • PAGE 002 OF 004 Vktor O. 2hinrieier L CornPuy. sec. Two Wisconsin Circle, Chevy Chase, Maryland 20815-7022. 301/961-9800 • Fax 301/951-5444 July 19, 2022 Mr. John A. Mcr.air McNair a Associates P.O.Bcx 819 Fayetteville, AR 12702 Re: Robe_t Kohler Consulting, inc. PoLicy Nurrber: XCA 25 402 79 29 I5I:: 188732 Dear John: Thank you fox your order. This is to rfirm that coverage is bound in accordance with the terms of our quotzticn as out-ined below: PoLicy Number: MCA 25 402 -9 29 ?o_icy Inception.: Ji/19!02 ?oLicy Expiration: J7!19!03 Ar.nia'_ Per Claim Limit: S 500,C00 Ar.n'.,a1 Aggregate Limit: $ 500,C00 Deductible: $ 5,C00 ?r:cr Acts Coverage: None We need the items listed be=ow :ce'cre we can issue the policy. To best sere you, we will extend a binder to 08/02/92 in order to provide you enough time to mail the items to cur office: Net Check Required We apprecia_e your c:u::_inulny supper: of oar gcogra:n. Co_dially, Ziii • 07/19/2002 12:37 Victor 0. Schinnerer & Corn ny PAGE 003 OF 004 vitro, O. Schmnever i Coi , Inc. Two Wisconsin Circle, Chevy Chase, Maryland 20815-7022. 301/961-9800 • Fax 3011951.5444 Colleen Y. Shea Associate Account Executive CYS: ado Page ®ZURICH -AMERICAN IN�RANCE GROUP COMMERCIAL INSURANCE •COMMON POLICY DECLARATIONS Policy Number OCP 3707045-00 Renewal of Number NEW Named Insured and Mailing Address Producer and Mailing Address CITY OF FAYETTEVILLE INS. MGMT ASSOC OF TOPEKA 113 W. MOUNTAIN STREET 1631 S. W. TOPEKA BLVD. FAYETTEVILLE AR 72701 P.O. BOX 1537 TOPEKA KS 666011537 Producer Code 37072-000 Policy Period: Coverage begins 05-09-02 at 12:01 A.M.; Coverage ends 05-09-03 at 12:01 A.M The named insured is ❑ Individual ❑ Partnership ❑ Corporation R❑ Other: PROJECT OWNER This insurance is provided by one or more of the stock insurance companies which are members of the Zurich -American Insurance Group. The company that provides coverage is designated on each Coverage Part Common Declarations. The company or companies providing this insurance may be referred to in this policy as 'The Company', we, us, or our. The address of the companies of the Zurich -American Insurance Group are provided on the next page. • • THIS POLICY CONSISTS OF THE FOLLOWING COVERAGE(S): GENERAL LIABILITY COVERAGE PREMIUM $ 5,652.00 issued by ZURICH AMERICAN INSURANCE COMPANY THIS PREMIUM MAY BE SUBJECT TO AUDIT. TOTAL $ 5,652.00 This premium does not include Taxes and Surcharges. Taxes and Surcharges TOTAL $ The Form(s) and Endorsement(s) made a part of this policy at the time of issue are listed on the SCHEDULE of FORMS and ENDORSEMENTS. Countersigned this23'day of , a2BDo2 AuSorized Representative THESE DECLARATIONS TOGETHER WITH THE COMMON POLICY CONDITIONS, COVERAGE PART DECLARATIONS, COVERAGE PART FORM(S), FORMS AND ENDORSEMENTS, IF ANY, ISSUED TO FORM A PART THEREOF, COMPLETE THE ABOVE NUMBERED POLICY. U -GU -D -310-A (01/93) INSURED CDPY Page 1 of 1 © ZURICH -AMERICAN COMMERCIAL INSURANCE INSSANCE GROUP Important Notice - In Witness Clause IMPORTANT NOTICE In return for the payment of premium and subject to all the terms of the policy, we agree with you to provide insurance as stated in this policy. This policy shall not be valid unless countersigned by the duly authorized Representative of the Com- pany. In Witness Whereof, this Company has executed and attested these presents and, where required by law, has caused this pol- icy to be countersigned by its duly authorized Representative. President Zurich American Insurance Company Corporate Secretary Zurich American Insurance Company QUESTIONS ABOUT YOUR INSURANCE? Your agent or broker is best equipped to provide information about your insurance. Should you require additional information or assistance in resolving a complaint, call or write to the following (please have your policy or claim number ready): Zurich North America Customer Inquiry Center 1400 American Lane Schaumburg, Illinois 60196-1056 1-800-382-2150 (Business Hours: 8 a.m. - 4 p.m. (CT]) INSURED COPY U -GU -319-E (5/96) Page l of I ZURICH -AMERICAN IN,:F<ANCE GROUP 0 COMMERCIAL INSURANCE SCHEDULE OF FORMS AND ENDORSEMENTS • Form Number & Edition Date COMMON POLICY FORMS AND END U -GU -D -310-A 01-93 U -GU -319-E 05-96 U -GU -314-A 01-93 IL 00 17 11-98 IL 00 03 04-98 IL 00 21 04-98 U -GL -495-A CW 01-93 U -GL -D -275-B CW 01-93 U -GL -139-C 01-93 CG 00 09 07-98 CG 29 23 11-01 U-GL-200-A-CW 10-88 CG 00 58 09-99 • • Form Name ORSEMENTS COMMON POLICY DECLARATIONS IN WITNESS CLAUSE SCHEDULE OF FORMS & ENDORSEMENTS COMMON POLICY CONDITIONS CALCULATION OF PREMIUM NUCLEAR ENERGY LIABILITY EXCLUSION ENDT OCP LIABILITY LOCATION SCHEDULE OWNERS CONTRACTORS PROTECTIVE LIAB DEC GENERAL LIABILITY SCHEDULE OCP LIAB COVERAGE FORM AR CHG (OCP) ASBESTOS EXCLUSION ENDORSEMENT AMEND INSURING AGREEMENT -KNOW INJ/DAM INSURED COPY U -GU -314A (01/93) Page 1 Last page IL 00 17 11 98 • COMMON POLICY CONDITIONS All Coverage Parts included in this policy are subject to the following conditions. A. Cancellation 1. The first Named Insured shown in the Declara- tions may cancel this policy by mailing or de- livering to us advance written notice of can- cellation. 2. We may cancel this policy by mailing or deliv- ering to the first Named Insured written notice of cancellation at least: a. 10 days before the effective date of cancel- lation if we cancel for nonpayment of pre- mium; or b. 30 days before the effective date of cancel- lation if we cancel for any other reason. 3. We will mail or deliver our notice to the first Named Insured's last mailing address known to us. 4. Notice of cancellation will state the effective date of cancellation. The policy period will end on that date. • 5. If this policy is cancelled, we will send the first Named Insured any premium refund due. If we cancel, the refund will be pro rata. If the first Named Insured cancels, the refund maybe less than pro rata. The cancellation will be effective even if we have not made or offered a refund. 6. If notice is mailed, proof of mailing will be suf- ficient proof of notice. B. Changes This policy contains all the agreements between you and us concerning the insurance afforded. The first Named Insured shown in the Declarations is authorized to make changes in the terms of this policy with our consent. This policy's terms can be amended or waived only by endorsement issued by us and made a part of this policy. C. Examination Of Your Books And Records We may examine and audit your books and records as they relate to this policy at any time during the policy period and up to three years afterward. D. Inspections And Surveys 1. We have the right to: a. Make inspections and surveys at any time; b. Give you reports on the conditions we find; and c. Recommend changes. 2. We are not obligated to make any inspections, surveys, reports or recommendations and any such actions we do undertake relate only to insurability and the premiums to be charged. We do not make safety inspections. We do not undertake to perform the duty of any person or organization to provide for the health or safety of workers or the public. And we do not warrant that conditions: a. Are safe or healthful; or b. Comply with laws, regulations, codes or standards. 3. Paragraphs 1. and 2. of this condition apply not only to us, but also to any rating, advisory, rate service or similar organization which makes insurance inspections, surveys, reports or recommendations. 4. Paragraph 2. of this condition does not apply to any inspections, surveys, reports or recommen- dations we may make relative to certification, under state or municipal statutes, ordinances or regulations, of boilers, pressure vessels or elevators. E. Premiums The first Named Insured shown in the Declara- tions: 1. Is responsible for the payment of all premi- ums; and 2. Will be the payee for any return premiums we pay. F. Transfer Of Your Rights And Duties Under This Policy Your rights and duties under this policy may not be transferred without our written consent except in the case of death of an individual named insured. If you die, your rights and duties will be transferred to your legal representative but only while acting within the scope of duties as your legal representa- tive. Until your legal representative is appointed, anyone having proper temporary custody of your property will have your rights and duties but only with respect to that property. IL 0017 11 98 Copyright, Insurance Services Office, Inc., 1998 Page 1 of I ❑ INSURED COPY • INTERLINE IL 00030498 • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CALCULATION OF PREMIUM This endorsement modifies insurance provided under the following: BOILER AND MACHINERY COVERAGE PART BUSINESSOWNERS POLICY COMMERCIAL AUTOMOBILE COVERAGE PART COMMERCIAL CRIME COVERAGE PART COMMERCIAL GENERAL LIABILITY COVERAGE PART COMMERCIAL INLAND MARINE COVERAGE PART COMMERCIAL PROPERTY COVERAGE PART EMPLOYMENT - RELATED PRACTICES LIABILITY COVERAGE PART FARM COVERAGE PART LIQUOR LIABILITY COVERAGE PART OWNERS AND CONTRACTORS PROTECTIVE LIABILITY COVERAGE PART POLLUTION LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART PROFESSIONAL LIABILITY COVERAGE PART RAILROAD PROTECTIVE LIABILITY COVERAGE PART SPECIAL PROTECTIVE AND HIGHWAY LIABILITY POLICY - NEW YORK The following is added: • The premium shown in the Declarations was computed based on rates in effect at the time the policy was issued. On each renewal, continuation, or anniversary of the effective date of this policy, we will compute the premium in accordance with our rates and rules then in effect. • IL 00 03 04 98 Copyright, Insurance Services Office, Inc., 1997 Page 1 of 1 ❑ INSURED COPY CI • INTERLINE IL 00 21 04 98 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. • NUCLEAR ENERGY LIABILITY EXCLUSION ENDORSEMENT (Broad Form) This endorsement modifies insurance provided under the following: BUSINESSOWNERS POLICY COMMERCIAL AUTO COVERAGE PART COMMERCIAL GENERAL LIABILITY COVERAGE PART EMPLOYMENT -RELATED PRACTICES LIABILITY COVERAGE PART FARM COVERAGE PART LIQUOR LIABILITY COVERAGE PART OWNERS AND CONTRACTORS PROTECTIVE LIABILITY COVERAGE PART POLLUTION LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART PROFESSIONAL LIABILITY COVERAGE PART RAILROAD PROTECTIVE LIABILITY COVERAGE PART SPECIAL PROTECTIVE AND HIGHWAY LIABILITY POLICY NEW YORK DEPARTMENT OF TRANSPORTATION UNDERGROUND STORAGE TANK POLICY 1. The insurance does not apply: ation of a "nuclear facility" by any person or organization. A. Under any Liability Coverage, to "bodily in- jury" or "property damage": C. Under any Liability Coverage, to "bodily in - (1) or "property damage" resulting from "haz- (1) With respect to which an "insured" under ardous properties" of "nuclear material", if: the policy is also an insured under a nucle- ar (1) The "nuclear material' (a) is at any "nucle- energy liability policy issued by Nuclear ar facility" owned by, or operated by or on Energy Liability Insurance Association, behalf of, an "insured" or (b) has been dis- Mutual Atomic Energy Liability Under- charged or dispersed therefrom; writers, Nuclear Insurance Association of Canada or any of their successors, or would (2) The "nuclear material" is contained in be an insured under any such policy but for "spent fuel" or "waste" at any time posses - its termination upon exhaustion of its limit sed, handled, used, processed, stored, trans - of liability; or ported or disposed of, by or on behalf of an "insured"; or (2) Resulting from the "hazardous properties"of (3) The "bodily injury" or "property damage" which "nuclear (a)any material" ersnand with respect ie-to arises out of the furnishing by an "insured" (a) person or organization is re- quired to maintain financial protection of services, materials, parts or equipment pursuant to the Atomic Energy Act of in connection with the planning, construc- 1954, or any law amendatory thereof, or tion, maintenance, operation or use of any (b) the "insured" is, or had this policy not "nuclear facility, but if such facility is been issued would be, entitled to indemnity located within the United States of from the United States of America, or any America, its territories or possessions or agency thereof, under any agreement en- Canada, this exclusion (3) applies only to tered into by the United States of America, "property damage" to such "nuclear facility" or any agency thereof, with any person or and any property thereat. organization. 2. As used -in this endorsement: B. Under any Medical Payments coverage, to ex- "Hazardous properties" includes radioactive, toxic penses incurred with respect to "bodily injury" or explosive properties. • resulting from the "hazardous properties" of "Nuclear material" means "source material,' material" and arising out of the oper- cial nuclear material" or "by-product material". IL 00 21 04 98 Copyright, Insurance Services Office, Inc,, 1997 Page 1 of 2 ❑ INSURED COPY "Source material, "special nuclear •rial," and "by- product material" have the meanings given them in the Atomic Energy Act of 1954 or in any law amendatory thereof. "Spent fuel" means any fuel element or fuel component, solid or liquid, which has been used or exposed to radiation in a "nuclear reactor". "Waste" means any waste material (a) containing "by- product material" other than the tailings or wastes produced by the extraction or concentration of uranium or thorium from any ore processed primarily for its "source material" content, and (b) resulting from the operation by any person or organization of any "nuclear facility" included under the first two paragraphs of the definition of "nuclear facility". "Nuclear facility means: (a) Any "nuclear reactor'; (b) Any equipment or device designed or used for (1) separating the isotopes of uranium or pluto- nium, (2) processing or utilizing "spent fuel", or (3) handling, processing or packaging "waste"; Page 2 of 2 (c) Any pment or device used for the pro- cessing, fabricating or alloying of "special nu- clear material".if at any time the.total amount of such material in the custody of the "insured" at the premises where such equipment or device is located consists of or contains mor0 than 25 grams of plutonium or uranium 233 or any combination thereof, or more than 250 grams of uranium 235; (d) Any structure, basin, excavation, premises or place prepared or used for the storage or dis- posal of "waste"; and includes the site on which any of the foregoing is located, all operations conducted on such site and all premises used for such operations. 'Nuclear reactor" means any apparatus designed or used to sustain nuclear fission in a self-supporting chain reac- tion or to contain a critical mass of fissionable material. "Property damage" includes all forms of radioactive con- tamination of property. Copyright, Insurance Services Office, Inc., 1997 IL 00 21 0498 ❑ • • INSURED CC Y @ZURICH -AMERICAN INSANCE GROUP • LIABILITY COMMERCIAL INSURANCE INSURANCE OWNERS AND CONTRACTORS PROTECTIVE LIABILITY LOCATION SCHEDULE Policy Number OCP 3707045-00 • C1 Location of Covered Operations Loc. Description of No. (Address, City, State, Zip Code) Operation 001 113 W. MOUNTAIN STREET FAYETTEVILLE FAYETTEVILLE, AR 72701 PUBLIC LIBRARY INSURED COPY U -GL -495-A CW (01/93) Page 1 Last page ®ZURICH -AMERICAN INSANCE GROUP LIABILITY COMMERCIAL INSURANCE INSURANCE OWNERS AND CONTRACTORS PROTECTIVE LIABILITY DECLARATIONS Insurance for this coverage part provided by: ZURICH AMERICAN INSURANCE COMPANY OCCURRENCE COVERAGE Policy Number OCP 3707045-00 This policy provides only the coverage for which a Limit of Insurance Is shown on these Declarations, and for which a Coverage Form is made a part of this policy, except as specifically excluded. • OCP Liability Premium Audit Period: NOT APPLICABLE Limits of Insurance Aggregate Limit $ 2,000,000 Each Occurrence Limit $ 1,000,000 Contractor and Mailing Address: CROSSLAND CONSTREUCTION CO., INC. P.O. BOX 45 COLUMBUS, KS 66725 U -GL -6275-B CW (01/93) PAGE 1 OF 1 INSURED COPY ®ZURICH -AMERICAN INSURANCE GROUP %ENERAL LIABILITY COMMERCIAL INSURANCE INSURANCE GENERAL LIABILITY SCHEDULE • Policy Number OCP 3707045-00 • Prem. No. Bldg. No. Class Code Exposure Premium Base 001 16291 $ 17,633,931 PER 1,000 OF TOTAL COST Class Description: CONSTRUCTION OPERATIONS - CONTRACTOR (NOT RAILROADS) - EXCLUDING OPERATIONS ON. BOARD SHIPS PREMISES/OPERATIONS RATE .3200 PREMIUM $ 5,643 RATE PREMIUM EXCLUDED Prem. No. Bldg. No. Class Code Exposure Premium Base Class Description: Prem. No. Bldg. No. Class Code Exposure Premium Base Class Description: Prem. No. Bldg. No. Class Code Exposure Premium Base Class Description: INSURED COPY U -GL -139-C (01/93) Page 1 Last page OOMMERCIAL GENERAL LIABILITY CG 00 09 07 98 OWNERS AND CONTRACTORS PROTECTIVE LIABILITY COVERAGE FORM - COVERAGE FOR OPERATIONS OF DESIGNATED CONTRACTOR Various provisions of this policy restrict coverage, explicitly provided for under Supplementary Read the entire policy carefully to determine rights, du- Payments. ties and what is and is not covered. b. This insurance applies to "bodily injury" and Throughout this policy the words "you" and "your" refer "property damage" only if: to the Named Insured shown in the Declarations. The words "we", "us" and "oar" refer to the Company provid- (1) The "bodily injury" or "property damage" is ing this insurance, caused by an "occurrence" and arises out of: The word "insured" means any person or organization qualifying as such under Section II - Who Is An In- (a) Operations performed for you by the sured. "contractor" at the location specified in the Declarations; or Other words and phrases that appear in quotation marks have special meaning. Refer to Section V - Def- (b) Your acts or omissions in connection initions. with the general supervision of such operations; and SECTION I - COVERAGES (2) The "bodily injury or "property damage" BODILY INJURY AND PROPERTY DAMAGE LI- occurs during the policy period. ABILITY • c. Damages because of "bodily injury" include 1. Insuring Agreement damages claimed by any person or organiza- tion for care, loss of services or death resulting a. We will pay those sums that the insured be- at any time from the "bodily injury'. comes legally obligated to pay as damages be- cause of 'bodily injury' or "property damage" 2. Exclusions to which this insurance applies. We will have the right and duty to defend the insured against This insurance does not apply to: any "suit" seeking those damages. However, we will have no duty to defend the insured against a. Expected Or Intended Injury any "suit" seeking damages for "bodily injury" or "property damage" to which this insurance "Bodily injury" or "property damage" expected does not apply. We may, at our discretion, in- or intended from the standpoint of the insured. vestigate any "occurrence" and settle any claim This exclusion does not apply to 'bodily injury" or "suit" that may result. But: resulting from the use of reasonable force to protect persons or property. (1) The amount we will pay for damages is limited as described in Section III - Limits b. Contractual Liability Of Insurance; and "Bodily injury" or "property damage" for which (2) Our right and duty to defend end when we the insured is obligated to pay damages by tea - have used up the applicable limit of insur- son of the assumption of liability in a contract ance in the payment of judgments or set- or agreement. This exclusion does not apply to tlements. liability for damages: No other obligation or liability to pay sums or (1) That the insured would have in the ab- perform acts or services is covered unless sence of the contract or agreement; or • CG 00 09 07 98 Copyright, Insurance Services Office, Inc., 1997 Page 1 of 8 ❑ INSURED COPY (2) Assumed in a contract greement that is an "insured contract", provided the bod- ily injuryor "property damage" occurs subsequent to the execution of the contract or agreement. Solely for the purposes of liability assumed in an "insured contract", reasonable attorney fees and necessary lit- igation expenses incurred by or for a party other than an insured are deemed to be damages because of "bodily injury" or "property damage", provided: (a) Liability to such party for, or for the cost of, that party's defense has also been assumed in the same "insured contract"; and (b) Such attorney fees and litigation ex- penses are for defense of that party against a civil or alternative dispute resolution proceeding in which dam- ages to which this insurance applies are alleged. c. Work Completed Or Put To Intended Use "Bodily injury' or "property damage" which oc- curs after the earlier of the following times: (1) When all "work" on the project (other than service, maintenance or repairs) to be per- formed for you by the "contractor" at the site of the covered operations has been completed; or (2) When that portion of the "contractors" "work", out of which the injury or damage arises, has been put to its intended use by any person or organization, other than an- other contractor or subcontractor working directly or indirectly for the "contractor" or as part of the same project. d. Acts Or Omissions By You And Your Employ- ees "Bodily injury" or "property damage" arising out of your, or your "employees"", acts or omissions other than general supervision of "work" per- formed for you by the "contractor". e. Workers' Compensation And Similar Laws Any obligation of the insured under a workers' compensation, disability benefits or unemploy- ment compensation law or any similar law. E Employers Liability "Bodily injury" to: (1) An "employee" of the insured arising out of and in the course of: Page 2 of S (a) Employment by the insured; or (b) Performing duties related to the con- duct of the insured's business; or (2) 1 pouse, child, parent, brother or sister of that "employee" as a consequence of Paragraph (1) above. This exclusion applies: (1) Whether the insured may be liable as an� employer or in any other capacity; and (2) To any obligation to share damages with or repay someone else who must pay dam- ages because of the injury. This exclusion does not apply to liability as- sumed by the insured under an "insured con- tract". g. Damage To Property "Property damage" to: (1) Property you own, rent, or occupy; (2) Property loaned to you; (3) Personal property in the care, custody or control of the insured; or (4) "Work" performed for you by the "contrac- tor". h. War "Bodily injury" or "property damage" due to war, whether or not declared, or any act or con- dition incident to war. War includes civil war, insurrection, rebellion or revolution. This ex- clusion applies only to: (1) Liability assumed under an "insured con- tract"; or (2) Expenses for first aid. I. Mobile Equipment "Bodily injury" or "property damage" arising out of the use of "mobile equipment" in, or while in practice for, or while being prepared for, any prearranged racing, speed, demolition, or stunting activity. j. Pollution (1) "Bodily injury" or "property damage" aris- ing out of the actual, alleged or threat- ened discharge, dispersal, seepage, migra- tion, release or escape of "pollutants": (a) At or from any premises, site or loca- tion which is or was at any time owned or occupied by, or rented or loaned to, any insured. However, this subpara- graph does not apply to: Copyright, Insurance Services Office, Inc., 1997 (i) "Bodily injury" if sustained within a building and caused by smoke, fumes, vapor or soot from equip- ment used to heat that building; CG 00 09 07 98 ❑ INSURED COPY (it) "Bodily injury" •property damage" 0 on any insured's behalf are performing arising out of heat, smoke or fumes operations if the operations are to test for, from a "hostile fire"; monitor, dean up, remove, contain, treat. (b) At or from any premises, site or location detoxify or neutralize, or in any way re- • which is or was at any time used by or for spond to, or assess the effects of "pollu- any insured or others for the handling, tants". storage, disposal, processing or treatment (2) Any loss, cost or expense arising out of of waste; any: (c) Which are or were at any time trans- (a) Request, demand, order or statutory or ported, handled, stored, treated, disposed regulatory requirement that any in - of, or processed as waste by or for any in- sured or others test for, monitor, dean sured or any person or organization for up, remove, contain, treat, detoxify or whom you may be legally responsible; or neutralize, or in any way respond to, (d) At or from any premises, site or location or assess the effects of "pollutants"; or on which any insured or any contractors or (b) Claim or suit by or on behalf of a gov- subcontractors working directly or indirect- ernmental authority for damages be- ly on any insured's behalf are performing cause of testing for, monitoring, clean - operations if the "pollutants" are brought ing up, removing, containing, treating, on or to the premises, site or location in detoxifying or neutralizing, or in any connection with such operations by such way responding to, or assessing the ef- insured, contractor or subcontractor. How- fects of "pollutants". ever, this subparagraph does not apply to: " However, this paragraph does not apply to "Bodily " (i) injury" or property damage liability for damages because of "property arising out of the escape of fuels, In- damage" that the insured would have in bricants or other operating fluids the absence of such request, demand, order which are needed to perform the nor- or statutory or regulatory requirement, or mal electrical, hydraulic or mechani- such claim or "suit" cal functions necessary for the opera- by or on behalf of a tion of "mobile equipment" or its parts, governmental authority. if such fuels, lubricants or other op- k. Damage To Impaired Property Or Property • erating fluids escape from a vehicle Not Physically Injured part designed to hold, store or receive "Property damage" to "impaired property' or them. This exception does not apply if property that has not been physically injured, the 'bodily injury" or "property dam- arising out of: age" arises out of the intentional dis- (1) A defect, deficiency, inadequacy or dan- charge, dispersal or release of the fuels, lubricants or other operating gerous condition in "work" performed for fluids, or if such fuels, lubricants or you by the "contractor'; or other operating fluids are brought on (2) A delay or failure by you or anyone act- or to the premises, site or location with ing on your behalf to perform a contract the intent that they be discharged, dis- or agreement in accordance with its terms. persed or released as part of the op- erations being performed by such in- This exclusion does not apply to the loss of use sured, contractor or subcontractor; of other property arising out of sudden and ac- cidental physical injury to "work" performed (it) "Bodily injury' or "property damage" for you by the "contractor". sustained within a building and caused by the release of gases, fumes or va- SUPPLEMENTARY PAYMENTS pors from materials brought into that building in connection with operations 1. We will pay, with respect to any claim we investi- being performed by or on behalf of gate or settle, or any "suit" against an insured we any insured; or defend: (iii) "Bodily injury' or "property damage" a. All expenses we incur. arising out of heat, smoke or fumes from a "hostile fire". b. Up to $250 for cost of bail bonds required be- cause of accidents or traffic law violations aris- (e) At or from any premises, site or location ing out of the use of any vehicle to which this on which any insured or any contractors or insurance applies. We do not have to furnish • subcontractors working directly or indirect- these bonds. CG 00 09 07 98 Copyright, Insurance Services Office, Inc., 1997 Page 3 of 8 ❑ INSURED COPY c. The cost of bonds to releas*achments, but only for bond amounts within the applicable limit of insurance. We do not have to furnish these bonds. d. All reasonable expenses incurred by the in- sured at our request to assist us in the investi- gation or defense of the claim or "suit", includ- ing actual loss of earnings up to $250 a day because of time off from work e. All costs taxed against the insured in the "suit". L Prejudgment interest awarded against the in- sured on that part of the judgment we pay. If we make an offer to pay the applicable limit of insurance, we will not pay any prejudgment interest based on that period of time after the offer. g. All interest on the full amount of any judgment that accrues after entry of the judgment and before we have paid, offered to pay, or de- posited in court the part of the judgment that is within the applicable limit of insurance. h. Expenses incurred by the insured for first aid administered to others at the time of an acci- dent, for "bodily injury' to which this insurance applies. These payments will not reduce the limits of in- surance. 2. If we defend an insured against a "suit" and an in- demnitee of the insured is also named as a party to the "suit", we will defend that indemnitee if all of the following conditions are met: a. The "suit" against the indemnitee seeks dam- ages for which the insured has assumed the lia- bility of the indemnitee in a contract or agree- ment that is an "insured contract"; b. This insurance applies to such liability as- sumed by the insured; c. The obligation to defend, or the cost of the de- fense of, that indemnitee, has also been as- sumed by the insured in the same "insured contract"; d. The allegations in the "suit" and the informa- tion we know about the "occurrence" are such that no conflict appears to exist between the interests of the insured and the interests of the indemnitee; e. The indemnitee and the insured ask us to con- duct and control the defense of that indem- nitee against such "suit" and agree that we can assign the same counsel to defend the insured and the indemnitee; and Page 4 of 8 L The iamtee: (1) Agrees in writing to: (a) Cooperate with us in the investigation, settlement or defense of the "suit"; (b) Immediately send us copies of any de -5 mands, notices, summonses or legal papers received in connection with the "suit'; (c) Notify any other insurer whose cover- age is available to the indemnitee; and (d) Cooperate with us with respect to co- ordinating other applicable insurance available to the indemnitee; and (2) Provides us with written authorization to: (a) Obtain records and other information related to the "suit"; and (b) Conduct and control the defense of the indemnitee in such "suit". So long as the above conditions are met, attorneys fees incurred by us in the defense of that indem- nitee, necessary litigation expenses incurred by us and necessary litigation expenses incurred by the indemnitee at our request will be paid as Supple- mentary Payments. Notwithstanding the provisions of Paragraph 2.b.(2) of Section I - Coverages - Bodily Injury And Property Damage Liability, such payments will not be deemed to be damages for "bodily injury' and "property damage" and will not reduce the limits of insurance. Our obligation to defend an insured's indemnitee and to pay for attorneys fees and necessary litiga- tion expenses as Supplementary Payments ends when: a. We have used up the applicable limit of insur- ance in the payment of judgments or settle- ments; or b. The conditions set forth above, or the terms of the agreement described in Paragraph f. above, are no longer met. SECTION II - WHO IS AN INSURED 1. If you are designated in the Declarations as: a. An individual, you and your spouse are in- sureds. b. A partnership or joint venture, you are an in- sured. Your members, your partners, and their spouses are also insureds, but only with respect to their duties as partners or members of a joint venture. c. A limited liability company, you are an in- sured. Your members are also insureds, but only with respect to their duties as members of a limited liability company. Your managers are insureds, but only with respect to their du- • ties as your managers. Copyright, Insurance Services Office, Inc., 1997 CG 00 09 07 98 ❑ INSURED COPY d. An organization other th• partnership, joint of the last ding period for purposes of determining venture or limited liability company, you are the Limits o'flnsurance. an insured. Your "executive officers" and direc- tors are insureds, but only with respect to their SECTION IV - CONDITIONS duties as your officers or directors. Your stock- 1 Bankruptcy • holders are also insureds, but only with respect to their liability as stockholders. Bankruptcy or insolvency of the insured will not re- lieve us of our obligations under this Coverage 2. Each of the following is also an insured: Part a. Any person (other than your "employee") or any 2. Cancellation organization while acting as your real estate manager. a. The first Named Insured shown in the Declara- tions may cancel this policy by mailing or de- b. Any person or organization having proper tem- porary custody of your property if you die, but tion. to us advance written notice of cancel- lation. only: b. We may cancel this policy by mailing or deliv- (1) With respect to liability arising out of the maintenance or use of that property; and ering to the first Named Insured and the con- tractor written notice of cancellation at least: (2) Until your legal representative has been (1) 10 days before the effective date of can- appointed.cellation if we cancel for non-payment of c. Your legal representative if you die, but only premium; or with respect to duties as such. That represen- (2) 30 days before the effective date of can- tative will have all your rights and duties under cellation if we cancel for any other reason. this Coverage Part. c. We will mail or deliver our notices to the first No person or organization is an insured with respect to Named Insured's conduct of any current or past partnership, joint ven- ture or limited liability company that is not shown as a mailing address ed known to us. and the contractor's last Named Insured in the Declarations. d. Notice of cancellation will state the effective SECTION III - LIMITS OF INSURANCE date of cancellation. The policy period will • end on that date. 1. The Limits of Insurance shown in the Declarations e. If this policy is cancelled, we will send the and the rules below fix the most we will pay re- "contractor" any premium refund due. If we gardless of the number of: cancel, the refund will be pro rata. If the first a. Insureds; Named Insured cancels, the refund may be less than pro rata. The cancellation will be ef- b. Claims made or "suits" brought; or fective even if we have not made or offered a refund. c. Persons or organizations making claims or bringing "suits". f. If notice is mailed, proof of mailing will be sufficient proof of notice. 2. The Aggregate Limit is the most we will pay for the sum of damages because of all 'bodily injury' 3. Changes and "property damage". This policy contains all the agreements between 3. Subject to 2. above, the Each Occurrence Limit is you, the "contractor" and us concerning the insur- the most we will pay for the sum of damages be- ance afforded. The first Named Insured shown in cause of all "bodily injury" and "property damage" the Declarations and the "contractor" are autho- arising out of any one "occurrence". rized to make changes in the terms of this policy with our consent. This policy's terms can be If you designate more than one project in the Declara- amended or waived only by endorsement issued by tions, the Aggregate Limit shall apply separately to us and made a part of this policy. each project. 4. Duties In The Event Of Occurrence, Claim Or Suit The Limits of Insurance of this Coverage Part apply separately to each consecutive annual period and to any a. You must see to it that we are notified as soon remaining period of less than 12 months, starting with as practicable of an "occurrence" which may the beginning of the policy period shown in the Dec- result in a claim. To the extent possible, no- larations, unless the policy period is extended after issu- tice should include: •ance for an additional period of less than 12 months. (1) How, when and where the "occurrence" In that case, the additional period will be deemed part took place; CG 00 09 07 98 Copyright, Insurance Services Office, Inc., 1997 Page 5 of 8 ❑ INSURED COPY (2) The names and address, f any injured persons and witnesses; an (3) The nature and location of any injury or damage arising out of the "occurrence", b. If a claim is made or "suit" is brought against any insured, you must: (1) Immediately record the specifics of the claim or "suit" and the date received; and (2) Notify us as soon as practicable. You must see to it that we receive written no- tice of the claim or "suit" as soon as practica- ble. c. You and any other involved insured must: (1) Immediately send us copies of any de- mands, notices, summonses or legal papers received in connection with the claim or "suit' ; (2) Authorize us to obtain records and other information; (3) Cooperate with us in the investigation or settlement of the claim or defense against the "suit"; and (4) Assist us, upon our request, in the enforce- ment of any right against any person or or- ganization which may be liable to the in- sured because of injury or damage to which this insurance may also apply. d. No insured will, except at that insured's own cost, voluntarily make a payment, assume any obligation, or incur any expense, other than for first aid, without our consent. 5. Examination Of Your Books And Records We may examine and audit your books and records as well as the "contractor's" books and records as they relate to this policy at any time during the policy period and up to three years afterward. 6. Inspections And Surveys We have the right but are not obligated to: a. Make inspections and surveys at any time; to be char* We do not make safety inspections. We do not undertake to perform the duty of any person or organization to provide for the health or safety of workers or the public. And we do not warrant that conditions: • a. Are safe or healthful; or b. Comply with laws, regulations, codes or stan- dards. This condition applies not only to us, but also to any rating, advisory, rate service or similar organi- zation which makes insurance inspections, surveys, reports or recommendations. 7. Legal Action Against Us No person or organization has a right under this Coverage Part: a. To join us as a party or otherwise bring us into a "suit" asking for damages from an insured; or b. To sue us on this Coverage Part unless all of its terms have been fully complied with. A person or organization may sue us to recover on an agreed settlement or on a final judgment against an insured obtained after an actual trial; but we will not be liable for damages that are not payable under the terms of this Coverage Part or that are in excess of the applicable limit of insurance. An agreed settlement means a settlement and release of liability signed by us, the insured and the claim- ant or the claimant's legal representative. 8. Other Insurance The insurance afforded by this Coverage Part is • primary insurance and we will not seek contribu- tion from any other insurance available to you un- less the other insurance is provided by a contractor other than the designated "contractor" for the same operation and job location designated in the Dec- larations. Then we will share with that other insur- ance by the method described below. If all of the other insurance permits contribution by equal shares, we will follow this method also. Un- der this approach, each insurer contributes equal amounts until it has paid its applicable limit of in- surance or none of the loss remains, whichever comes first. If any of the other insurance does not permit con- tribution by equal shares, we will contribute by lim- its. Under this method, each insurer's share is based on the ratio of its applicable limit of insur- ance to the total applicable limits of insurance of all insurers. 9. Premiums The "contractor": b. Give you reports on the conditions we find; and a. Is responsible for the payment of all premi- ums; and c. Recommend changes. Any inspections, surveys, reports or recommenda- b. Will be the payee for any return premiums we • tions relate only to insurability and the premiums pay. Page 6 of 8 Copyright, Insurance Services Office, Inc., 1997 CG 00 09 07 98 ❑ INSURED COPY 10. Premium Audit • 4. "Emplt" includes a "leased worker". "Employee" does not include a "temporary worker". a. We will compute all premiums for this Cover- 5. "Executive officer" means a person holding any of age Part in accordance with our rules and the officer positions created by your charter, consti- rates. tution, by-laws or any other similar governing docu- ment. b. Premium shown in this Coverage Part as ad- vance premium is a deposit premium only. At 6. "Hostile fire" means one which becomes uncontrol- the close of each audit period we will compute lable or breaks out from where it was intended to the earned premium for that period. Audit be. premiums are due and payable on notice to the 7. "Impaired property" means tangible property, other "contractor". If the sum of the advance and au- than work performed for you, that cannot be used dit premiums paid for the policy period is or is less useful because: greater than the earned premium, we will re- turn the excess to the "contractor". a. It incorporates work performed for you that is known or thought to be defective, deficient, in - c. The "contractor" must keep records of the in- adequate or dangerous; or formation we need for premium computation, b. You have failed to fulfill the terms of a con - and send us copies at such times as we may tract or agreement; request. if such property can be restored to use by: 11. Separation Of Insureds a. The repair, replacement, adjustment or remov- al of the work performed for you; or Except with respect to the Limits of Insurance, and b. Your fulfilling the terms of the contract or any rights or duties specifically assigned in this agreement. Coverage Part to the first Named Insured, this in- 8, "Insured contract" means: surance applies: a. A lease of premises; a. As if each Named Insured were the only b. A sidetrack agreement; Named Insured; and g b. Separately to each insured against whom claim c. Any easement or license agreement, except in is made or "suit" is brought. connection with construction or demolition op- • erations on or within 50 feet of a railroad; 12. Transfer Of Rights Of Recovery Against Others To Us d. An obligation, as required by ordinance, to in- demnify a municipality, except in connection If the insured has rights to recover all or part of with work for a municipality; or any payment we have made under this Coverage Part those rights are transferred to us. The insured e. An elevator maintenance agreement. must do nothing after loss to impair them. At our 9. "Leased worker" means a person leased to you by a request, the insured will bring "suit" or transfer labor leasing firm under an agreement between those rights to us and help us enforce them. you and the labor leasing firm, to perform duties 13. When We Do Not Renew related to the conduct of your business. "Leased worker" does not include a "temporary worker". If we decide not to renew this Coverage Part, we will mail or deliver to the first Named Insured 10. "Mobile equipment" means any of the following shown in the Declarations written notice of the types of land vehicles, including any attached ma- nonrenewal not less than 30 days before the expi- chinery or equipment: ration date. a. Bulldozers, farm machinery, forklifts and other If notice is mailed, proof of mailing will be suffi- vehicles designed for use principally off public cient proof of notice. roads; SECTION V - DEFINITIONS b. Vehicles maintained for use solely on or next to premises you own or rent; 1. "Auto" means a land motor vehicle, trailer or semi- trailer designed for travel on public roads, includ- c. Vehicles that travel on crawler treads; ing any attached machinery or equipment. But "au- d. Vehicles, whether self-propelled or not, main - to" does not include "mobile equipment". tamed primarily to provide mobility to perma- 2. "Bodily injury" means bodily injury, sickness or dis- nently mounted: ease sustained by a person, including death result- (1) Power cranes, shovels, loaders, diggers or ing from any of these at any time. drills; or • 3. "Contractor" means the contractor designated in (2) Road construction or resurfacing equip - the Declarations. ment such as graders, scrapers or rollers; CG 00 09 07 98 Copyright, Insurance Services Office, Inc, 1997 Page 7 of 8 ❑ INSURED COPY e. Vehicles not described in a., c. or d. above that are not self-propelled an are maintained primarily to provide mobility to permanently attached equipment of the following types: (1) Air compressors, pumps and generators, including spraying, welding, building cleaning, geophysical exploration, lighting and well servicing equipment; or (2) Cherry pickers and similar devices used to raise or lower workers; f. Vehicles not described in a., b., c. or d. above maintained primarily for purposes other than the transportation of persons or cargo. However, self-propelled vehicles with the fol- lowing types of permanently attached equip- ment are not "mobile equipment" but will be considered "autos": (1) Equipment designed primarily for: (a) Snow removal; (b) Road maintenance, but not construc- tion or resurfacing; or (c) Street cleaning; (2) Cherry pickers and similar devices mount- ed on automobile or truck chassis and used to raise or lower workers; and (3) Air compressors, pumps and generators, including spraying, welding, building cleaning, geophysical exploration, lighting and well servicing equipment. 11. "Occurrence" means an accident, including contin- uous or repeated exposure to substantially the same general harmful conditions. 12. "Pollutantsan any solid, liquid, gaseous or ther- mal irritant or contaminant, including smoke, va- por, soot, fumes, acids, alkalis, chemicals and waste. Waste includes materials to be recycled, recondi- tioned or reclaimed. 13. "Property damage" means: a. Physical injury to tangible property, including all resulting loss of use of that property. All such loss of use shall be deemed to occur at the time of the physical injury that caused it; or b. Loss of use of tangible property that is not physically injured. All such loss of use shall be deemed to occur at the time of the "occur- rence" that caused it. 14. "Suit" means a civil proceeding, brought in the United States of America (including its territories and possessions), Puerto Rico or Canada, in which damages because of "bodily injury' or "property damage" to which this insurance applies are al- leged. "Suit" includes: a. An arbitration proceeding in which such dam- ages are claimed and to which the insured must submit or does submit with our consent; or b. Any other alternative dispute resolution pro- ceeding in which such damages are claimed and to which the insured submits with our con- sent. 15. 'Temporary worker' means a person who is fur- nished to you to substitute for a permanent "em- ployee" on leave or to meet seasonal or short-term workload conditions. 16. "Work" includes materials, parts or equipment fur- nished in connection with the operations. Copyright, Insurance Services Office, Inc., 1997 CG 00 09 07 98 ❑ INSURED COPY L • • • COMMERCIAL GENERAL LIABILITY CG 29 23 11 01 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ARKANSAS CHANGES This endorsement modifies insurance provided under the following: OWNERS AND CONTRACTORS PROTECTIVE LIABILITY COVERAGE PART A. Paragraph e. of the Cancellation Condition is re- placed by the following: e. (1) If this policy is cancelled, we will send the 'contractorany premium refund due. (2) We will refund the pro rata unearned pre- mium it the policy is: (a) Cancelled by us or at our request; (b) Cancelled but rewritten with us or in our company group; (c) Cancelled because you no longer have an insurable interest In the property or business operation that is the subject of this insurance; or (d) Cancelled after the first year of a prepaid policy that was written for a term of more than one year. (3) If the policy is cancelled at the request of the first Named Insured or the contractor', other than a cancellation described in (2) (b), (c) or (d) above, we will refund 90% of the pro rata unearned premium. However, the refund will be less than 90% of the pro rata unearned premium if the refund of such amount would reduce the premium retained by us to an amount less than the minimum premium for this policy. (4) The cancellation will be effective even if we have not made or offered a refund. (5) If the first Named Insured or the contrac- tor' cancels this policy, we will retain the minimum premium shown in the Schedule. B. The following is added to the Cancellation Condi- tion (Section IV): g. Cancellation of Policies in Effect More Than 60 Days. (1) If this policy has been in effect more than 60 days or is a renewal policy, we may cancel only for one or more of the following rea- sons: (a) Nonpayment of premium; (b) Fraud or material misrepresentation made by you or with your knowledge in obtaining the policy, continuing the pol- icy or in presenting a claim under the policy; (c) The occurrence of a material change in the risk which substantially increases any hazard insured against after policy issuance; (d) Violation of any local fire, health, safety, building or construction regulation or ordinance with respect to any insured property or its occupancy which sub- stantially increases any hazard insured against under the policy; (e) Nonpayment of membership dues in those cases where our by-laws, agree- ments or other legal instruments require payment as a condition of the issuance and maintenance of the policy; or (f) A material violation of a material provi- sion of the policy. CG 29 23 11 01 O ISO Properties, Inc., 2001 INSURED COPY Page 1 of2 C1 (2) If we cancel for nonpayment of premium, we will mail or deliver written notice of can- cellation, stating the reason for cancellation, to the first Named Insured and the'contrac- tor at least 10 days before the effective date of cancellation. If we cancel for any other reason, we will mail or deliver notice of cancellation to the first Named Insured and the 'contractor' at least 20 days priortothe effective date of cancellation. C. The following is added to Conditions (Section IV): 13. Mufti -Year Policies We may issue this policy for a term in excess of twelve months with the premium adjusted on an annual basis in accordance with our rates and rules. D. The following Condition is added and supersedes any other provision to the contrary: NONRENEWAL 1. If we decide not to renew this policy, we will mail or deliver to the first Named Insured and the contractor' written notice of nonrenewal at least 60 days before: a. Its expiration date; or b. Its anniversary date, if it is a policy written for a term of more than one year and with no fixed expiration date. However, we are not required to send this no- tice if nonrenewal is due to your failure to pay any premium required for renewal. 2. We will mail or deliver our notices to the first Named Insured's and the contractor's' last mailing address known to us. If notice is mailed, proof of mailing will be sufficient proof of notice. • Page 2 of 2 © ISO Properties, Inc., 2001 CG 29 23 11 01 INSURED COPY A • ZURICH -AMERICAN I•RANCE GROUP LIABILITY COMMERCIAL INSURANCE INSURANCE • ASBESTOS EXCLUSION ENDORSEMENT This endorsement changes the policy. Please read it carefully. This endorsement modifies insurance provided by the following: It is agreed that the following exclusion is added to the policy. This insurance does not apply to any obligation of burs": A. to investigate, settle or defend any claim or suit against any "insured" alleging actual or threatened injury or damage of any nature or kind including loss of use to persons or property, which arises out of or would not have occurred but for: (1) exposure to asbestos; or (2). manifestation of any disease relating to the exposure of asbestos; during the policy period or at any time prior to the policy period; B. to pay, contribute or indemnify another for any injury or damage resulting in judgments, settlements, loss, costs or expenses awarded or incurred that: (1) arises out of any such claim or suit; or (2) arises due to compliance with any action authorized by law relating to such injury or damage. 0 0 U-GL-200-A-CW (10/88) INSURED COPT Page 1 of 1 0 OMMERCIAL GENERAL LIABILITY CG 00 58 09 99 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. • AMENDMENT OF INSURING AGREEMENT - KNOWN INJURY OR DAMAGE AND INSPECTIONS AND SURVEYS CONDITION This endorsement modifies insurance provided under the following: OWNERS AND CONTRACTORS PROTECTIVE LIABILITY COVERAGE PART A. Paragraph 1. Insuring Agreement of Section I - (2) The "bodily injury" or "property dam - Coverages is replaced by the following: age" occurs during the policy period; and 1. Insuring Agreement (3) Prior to the policy period, no insured a. We will pay those sums that the insured listed under Paragraph 1. of Section II becomes legally obligated to pay as dam- - Who Is An Insured and no "employ - ages because of "bodily injury" or "property ee" authorized by you to give or re - damage" to which this insurance applies. ceive notice of an "occurrence" or We will have the right and duty to defend claim, knew that the "bodily injury" or the insured against any"suit" seeking those "property damage" had occurred, in damages. However, we will have no duty whole or in part. If such a listed in- to defend the insured against any "suit" sured or authorized "employee" knew, seeking damages for 'bodily injury" or prior to the policy period, that the "property damage" to which this insurance "bodily injury" or "property damage" does not apply. We may, at our discretion, occurred, then any continuation, investigate any "occurrence" and settle any change or resumption of such "bodily claim or "suit" that may result. But: injury" or "property damage" during or (1) The amount we will pay for damages after the policy period will be deemed is limited as described in Section III - to have been known prior to the policy Limits Of Insurance; and period (2) Our right and duty to defend end c. "Bodily injury" or "property damage" which when we have used up the applicable occurs during the policy period and was limit of insurance in the payment of not, prior to the policy period, known to judgments or settlements, have occurred by any insured listed under Paragraph 1. of Section II - Who Is An In - No other obligation or liability to pay sums sured or any "employee" authorized by you or perform acts or services is covered un- to give or receive notice of an "occurrence" less explicitly provided for under Supple- or claim, includes any continuation, change mentary Payments. or resumption of that "bodily injury" or b. This insurance applies to bodily injury" "property damage" after the end of the po1- icy and "property damage" only if: period. (1) The 'bodily injury' or "property dam- d. "Bodily injury" or "property damage" will age" is caused by an "occurrence" and be deemed to have been known to have occurred at the earliest time when any in- arises out of: sured listed under Paragraph 1. of Section (a) Operations performed for you by II - Who Is An Insured or any "employee" the "contractor" at the location -authorized by you to give or receive notice specified in the Declarations; or of an "occurrence" or claim: (b) Your acts or omissions in connec- (1) Reports all, or any part, of the "bodily tion with the general supervision injury" or "property damage" to us or of such operations; any other insurer; CG 00 58 09 99 Copyright, Insurance Services Office, Inc., 1998 Page 1 of 2 ❑ INSURED COPY (2) Receives a written lerbal demand or -claim for damages because of the "bodily injury or "property damage"; or (3) Becomes aware by any other means that "bodily injury or "property dam- age" has occurred or has begun to oc- cur. e. Damages because of "bodily injury" include damages claimed by any person or organi- zation for care, loss of services or death resulting at any time from the "bodily injurf - B. Paragraph 6. of Section IV - Conditions is re- placed by the following: 1. We have the right to: a. Make inspections and surveys at any time; b. Give you ieports on the conditions we find; and C Recommend changes. Page 2 of 2 2. We ar+it obligated to make any inspections, surveys, reports or recommendations and any such actions we do undertake relate only to in- surability and the premiums to be charged. We do not make safety inspections. We do not undertake to perform the duty of any person or organization to provide for the health or safety of workers or the public. And we do not war- rant that conditions: a. Are safe or healthful; or b. Comply with laws, regulations, codes or standards. 3. Paragraphs 1. and 2. of this condition apply not only to us, but also to any rating, advisory, rate service or similar organization which makes insurance inspections, surveys, reports or rec- ommendations. 4. Paragraph 2. of this condition does not apply to any inspections, surveys, reports or recommen- dations we may make relative to certification, under state or municipal statutes, ordinances or regulations, of boilers, pressure vessels or ele- vators. Copyright, Insurance Services Office, Inc., 1998 CG 00 58 09 99 ❑ 0 C� INSURED COPY • PERFORMANCE BOND • 4ESe 83 -oz : Conforms with the American Institute of Architects AIA Document A312 Bond: 08161537 Any singular reference to Contractor, Surety. Owner or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): SURETY (Name and Address): Crossland Construction Company, Inc. Fidelity and Deposit Company of Maryland PO Box 907 PO Box 1227 Rogers, AR 72757 Baltimore, MD 21203.1227 OWNER (Name and Address) City of Fayetteville "_ 113 West Mountain Street ;s'+ o Fayetteville, AR 72701 tJ') o iTl CONSTRUCTION CONTRACT . 7C;, C 0 Date: May 21, 2002 (1) C) Amount: Seventeen Million, Six Hundred Thirty -Three Thousand, Nine Hundred Thirty -One & NO1100 Dollars _- �S17,63T931.00) Description (Name and Location): Fayetteville Public Library, 401 W. Mountain Street, Fayetteville, AR r BOND ="-' Date: May 21, 2002 O C. [-fl,— rn Amount: Seventeen Million, Six Hundred Thirty -Three Thousand, , Nine Hundred Thirty -One & NO1100 Dollars —x($17,633 931.00) Modifications to this bond: X None _See Page 2 CJ .n7 CONTRACTOR AS PRINCIPAL SURETY cn Company: (Corporate Sul) Company: (Seal) Crossland Construction Company, Inc. Fidelity and DegoICompany of Marylar Signature: 12tCAS 16Ma_ gVAQY' Name and Tltie: Curt Crossland, Vice President (FOR INFORMATION ONLY • Name, Address and Telephone) OWNERS REPRESENTATIVE (Architect Engineer or Otflef Party) AGENT OR BROKER Rebsamon Insurance Meyer, Scherer & Rockcastle, LTD 1500 Riverfront 119 North 2"d Street Little Rock AR 72202 Minneapolis, MN 55401 (501) 661-4800 1 The Contractor and the Surety, jointly and severally, bind themselves, their executed by a qualified surety equivalent to the bonds Issued on the heirs, executors, administrators, successors and assigns to the Owner for the Construction Contract and pay to the Owner the amount of damages as performance of the Construction Contract which Is incorporated herein by reference. described In Paragraph 6 in excess of the Balance of the Contract Price Incurred by the Owner resulting from the Contractors default; or 2 if the Contractor performs the Construction Contract and the Surety and Inc Contractor shall have no obligation under this bond, except to participate in conferences as provided in Subparagraph 3.1. 3 N there is no Owner Default the Surety's obligation under this bond shall arise after: 3.1 The Owner has notified the Contactor and the Surety at its address described in Paragraph 10 below that the Owner is considering declaring a Contactor Default and has requested and attempted to arrange a conference with the Contactor and the Surety to be held not later than fifteen days after receipt of such notice to discuss methods of performing the Construction Contact. N the Owner, the Contractor and the Surety agree, the Contractor shall be allowed a reasonable time to perform the Construction Contact but such an agreement shell not waive the Owners right if any, subsequently to declare a Contractor Default; and 3.2 The Owner has declared a Contactor Default and formally terminated the Contractors right to complete the contract Such Contactor default shall not be declared earlier than twenty days after the Contactor and the Surety have received notice as provided in Subparagraph 3.1; and 3.3 The owner has agreed to pay the Balance of the Contract Price to the Surety in accordance with the terms of the Construction Contact or to a contractor selected to perform the construction Contract In accordance with the terns of the contract with the Owner. 4 When the Owner has satisfied the conditions of Paragraph 3, the Surety shall promptly and at the Surety's expense take one of the following actions: 4.1 Arrange for the Contractor, with consent of the Owner, to perform and complete the Construction Contact; or 4.2 Undertake to perform and complete the Construction Contract Itself, through its agents or through independent contractors; or 4.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Construction Contract arrange for a contact to be prepared for execution by the Owner and the contractor selected with the Owner's concurrence, to be secured with performance and payment bonds 4.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable promptness under the circumstances: .1 After Investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the amount is determined, tender payment therefore to the owner; or .2 Deny liability in whole or in part and notify the Owner citing reasons therefor. 5 N the Surety does not proceed as provided in Paragraph 4 with reasonable promptness, the Surety shall be deemed to be in default on this Bond fifteen days after receipt of an additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this bond, and the Owner shall be entitled to enforce any remedy available to the Owner. N the Surety proceeds as provided in Subparagraph 4.4, and the Owner refuses the payment tendered or the Surety has denied liability, in whole or in part, without further notice the Owner shall be entitled to enforce any remedy available to the Owner. 6 After the Owner has terminated the Contractors tight to complete the Construction Contact and If the Surety elects to act under Subparagraph 4.1, 42, or 4.3 above, then the responsibilities of the Surety to the Owner shall not be greater than those of the Contactor under the Construction Contact, and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the Construction Contact To the limit of the amount of this Bond, but subject to commitment by the Owner of the Balance of the Contract Price to mitigation of costs and damages on the Construction Contract the Surety Is obligated without duplication for: 6.1 The responsibilities of the Contactor for correction of defective work and completion of the Construction Contract; 6.2 AdditIonal legal, design professional and delay costs resulting from the Contractors Default, and resulting from the actions or failure to act of the Surety under Paragraph 4; and 6.3 Liquidated damages, or if no liquidated damages are specified in the Construction Contact, actual damages caused by delayed performance or non-performance of the Contactor. 2$23 7 T e surety shall not be Habit to the Owner or GL.ai for oblgatlons of the Cg 6ctor that are unrelated to the Construction Contact and the Balance of to Y Cdrmact Price shall not be reduced or sat off on account of any such unrelated obligations. No right of action shall sccne on this Bond to any person a sniffy other than the Owner or Its helm, executors, adndn lstaton or successors. a The Surety hereby wales note of any change, Including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. 9 Any proceeding, legal or squhable, under Oft Bond may be Instated In any court of congatsnt Jurisdiction In the location In which the work or part of the work Is located and shall be Instituted within two years after Contractor Default or within two years after the Contractor cased working a within two year. after Surety ndusn Or falls to perform Has obligations under this Bond, whichever ocaas first If the provisions of this Paragraph an void a prohibited by law, the mlMmum period of limitation available to sureties as a defense In the Jurisdiction of the suit shall be applicable. 10 Notice to the Surety, the Owner a Contractor Shall be mulled or delivered to the address shown on the signstun page. 11 When this Bond has been furnished to comply with a statutory or other legal requlanont In the location where the construction was to be performed, any provision In this Bond cordllctlng with said statutory or legal requlement shall be deemed deleted therefrom and provisions confomdng to such statutory or other legal requirement shall be deemed Incorporated heroin. The intent Is that this Bond shall be construed as a statutory bond and not as a tea s on law bond. 12 DEFINmONS • 12.1 Balance of the Contact Price: The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been nods, Including allowance to the Contractor of any amounts recelved or to be received by the Owner In settlement of Insurance or other clalne for danagee to which the Contractor Is entitled, reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction Contract 12.2 Construction Contract The agreement between the Owner and the Contractor Identified on the Sgnewn Page. IncadIng all contract documents and changes thvea. 12.3 Contactor Default Fallun of the Contractor, which has neither been remedied nor waived, to perform or otherwise to tangly with the ten. of the Construction Codnct. 12.4 Owner Default Failure of the Owner, which has neither been remedied nor waled, to pay the Contractor as required by the Commotion Contract or to per/pm and complete or comply with the other tame thereof. MODIFICATIONS TO THIS BOND ARE AS FOLLOWS • PAYMENT BOND • . Conforms with the American Institute of Architects AIA Document A312 Bond: 08161537 Any singular reference to Contractor. Surety. Owner or other party shall be considered plural where aoolicable CONTRACTOR (Name and Address): SURETY (Name and Address): Crossland Construction Company, Inc. Fidelity and Deposit Company of Maryland PO Box 907 PO Box 1227 Rogers, AR 72757 Baltimore, MD 21203.1227 OWNER (Name and Address): City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 CONSTRUCTION CONTRACT . ` m Date: May 21, 2002:-'-':--zC Amount: Seventeen Million, Six Hundred Thirty -Three Thousand, O Nine Hundred Thirty -One & NOI100 Dollars a (517,A -t% 931.00) Description (Name and Location): Fayetteville Public Library, 401 W. Mountain Street, Fayetteville, AR BOND Date: May 21, 2002 s < -O Amount: Seventeen Million, Six Hundred Thirty -Three Thousand, Nine Hundred Thirty -One & No/100 Dollars ;3?1 =— $17,Q33i931.00) Modifications to this bond: X None _See Page 2 &)C ( j •• O CONTRACTOR AS PRINCIPAL SURETY ,CJ Company: (Corporate Sub Company: CIl CD (Sul) Crossland Construction Company, Inc. Fidelity and Deposjtompany of Ma�land Signature:`_ C..G Slgnatul Name andTitle: Curt Crossland; Vice President Nam. and (FOR INFORMATION ONLY - Name, Address and Telephone) OWNERS REPRESENTATIVE (Architect. Englr dr Other Party) AGENT OR BROKER Rebsamen Insurance Meyer, Scherer & Rockcastle, LTD 1500 Riverfront 119 North Zed Street Little Rock AR 72202 Minneapolis, MN 55401 (501) 661-4800 1 The Contractor and the Surety, Jointly and severally bind themselves, their Contractor by which the Contractor has indicated the claim heirs, executors, administrators, successors and assigns to the owner to pay for labor, will be paid directly or Indirectly; and materials and equipment furnished for use In the performance of the Construction Contract which Is Incorporated herein by reference. .3 Not having been paid within the above 30 days, have sent a written notice to the surety (at the address 2 with respect to the Owner, this obligation shall be null and void If the described in Paragraph 12) and sent a copy, or notice thereof, contractor. to the Owner, stating that a claim Is being made under this Bond and enclosing a copy of the previous written notice 2.1 Promptly nukes payment directly or Indirectly, for all sums furnished to the Contractor. due Claimants, and 2.2 Defends, Indemnities and holds harmless the Owner from claims, demands, liens or suite by any person or entity whose claim. demand, lien or suit Is for the payment for labor, materials or equipment furnished for use in the performance of the Construction Contract provided the Owner has promptly notified the Contactor and the Surety (at the address described in Paragraph 12) of any claims, demands, Ilene or suite to the contractor and the Surety, and provided there Is no Owner Default 3 with respect to Claimants, this obligation shall be null and void if the Contractor promptly makes payment directly or indirectly, for all sums due. 4 The Surety shall have no obligation to Claimants under this bond until: 4.1 Claimants who are employed by or have a direct contract with the Contractor have given notice to the Surety fat the address described in Paragraph 12) and sent a copy, or notice thereof, to the Owner, stating that a claim is being made under this Bond and, with substantial accuracy, the amount of the claim. 42 Claimants who do not have a direct contact with the contractor. .1 Have furnished written notice to the Contractor and sent a copy, or notice thereof, to the Owner, within 90 days after having last performed labor or last furnished materials or equipment Included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to whom the materials were furnished or supplied or for whom the labor was done or performed; and .2 Have either received a rejection in whole or in pad from the Contractor, or not received within 30 days of furnishing the above notice any communication from the 5 If a notice required by Paragraph 4 is given by the Owner to the Contractor or to the Surety, that is sufficient compliance. 6 When the Claimant has satisfied the conditions of Paragraph 4, the Surety shall promptly and at the Surety's expense take the following actions: 6.1 Send an answer to the Claimant with a copy to the Owner, within 45 days after receipt of the claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed. 62 Pay or arrange for payment of any undisputed amounts. 7 The Surety's total obligation shall not exceed the amount of this Bond, and the amount of this bond shall be credited for any payments made in good faith by the Surety. a Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the performance of the Construction Contract and to satisfy claims, if any, under any Construction Performance Bond. By the Contractor furnishing and the Owner accepting this bond, they agree that all funds limed by the Contractor In the perfomunce of the Construction Contract are dedicated to satisfy obligations of the Contractor and the Surety under this Bond, subject to the Owners priority to use the funds for the completion of the work. 9 The Surety shall not be liable to the Owner, Claimants or others for obligations of the contractor that are unrelated to the construction Contract. The Owner shall not be liable for payment of any costs or expenses of any claimant under this bond, and shall have under this bond no obligations to make payments to, give notices on behalf of, or otherwise have obligations to Claimants under this Bond. 10 The Surety hereby waives notice of any change, Including changes of time, to the Contnictlon Contact or to related subcontracts, purchase orders and other obligations. 231217 11 No suit or action shall be cocersneed by a eta .der this Bond other tit n In a coat of comp -s 4 patedictlon In the location In with the work or pat of the 15 DEFINmONS • htock I. located or alter the esptreren of one year from that date (1) on which the !' Cplmard gays the -U - repulsed by Smparagnph 4.1 or Claw. 424 or(2) on which the last labor or ..rules was perfernld by anyone or the tut rat. lals or .qulpm.N w.ra furnished by anyone under the Construction Contract, whichever of (1) or (2) first occur.. lithe provision of this Paragraph an void or prohibited by law, the rr4,thmjm period of Ibnttetlon aw table to surefos as a defense In the Jurisdiction of the suit shall be appllcabn. 12 Notice to the Surety, the Owner or the Contractor shall be relied or delivered to the address shown on the signature page. Actual receipt of notice by Surety, the Owner or the Contractor, however accomplished, shall be suifIclent compliance asof the date received at the address shown on the signature page. 13 When this bond has been furnished to comply with a ahbdory or other legal requirement In the location where the construction was to be performed, any provision In this bond conflicting with said statutory or legal requirement shall be desired deleted h..Jui...n and provisions conforming to such statutory or other legal requirement Shan be desired Incorporated herein. The Intent Is that this bond shall be construed u a statutory bond and net as a common law bond. 14 Upon request by any person or entity appearing to be a potential beneficiary of this bond, the Contractor shall promptly furnish a copy of this Bond or shell permit a copy to be cede. 15.1 Clabnai t: An IndHWual or entity bring a direct cumnct with the Contractor or with a subcontractor of the Contractor to fwnlsh labor, materials or equipment for use In the performance of the Contract. The Intent of this Bond shall be to include whlqut Ilmltetion In the terns labor, rrotarlals or equpmsnt• that part of water, gas, power, light, heat, on, gasoline, telephone senlee or rental equipment used in the Construction Contract, architectural and engineering services required for performance of the work of the Contractor and the Contractors subcontactors, and all other Items for which a mechanic's lien ruy be asserted In the Jurisdiction when the labor, ceterlals or equipment wen fur sshed. 152 Construction Contract: The agreement between the Owner and the Contractor Identified on the signature page. Including all contract Documents and changes thereto. 152 Owner Default: Failure of the Owner, which has relter been remedied nor waived, to pay the Contractor as required by the Construction Contract or to perform and complete or corrply with the other tern. thereof. MODIFICATIONS TO THIS BOND ARE AS FOLLOWS Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND HOME OFFICE. BALTIMORE, MD KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a corporation of the State of Maryland, by C. M. PECOT, JR., Vice -President, and C. W. ROBBINS, Assistant Secretary, in pursuance of authority granted by Article VI, Section 2, of the By -Laws of said Company, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, does hereby nominate, constitute and pint Linda ey, Carolyn A. Cory, John Gerety and Samuel A. Derby, Jr., all of Li< Rocker ansas, EACH....... .... any make, executed deli ings....r tA'lid- a eon of such bonds or undertakings in I amply, to all intents and purposes, as if they had been at its office in Baltimore, Md., in their own prope behalf of Linda Frey, etal, dat4 The said Assistant Secretary does hereby certJhi the c 2, of the By -Laws of said Company, and i o in force. IN WITNESS WHEREOF, the said Vic,c$Pident andG Corporate Seal of the said FIDELITY A5EPOSrF C M December A.D. 19/1_ ---- _—FIDELITY �_�!JZA1S ATTEST: SEAL STATE OF MARYLAND COUNTY OF BALTIMORE ss: of and on its behalf as surety, and as its act and deed: .... I... shall be as binding upon said Company, as fully and fed by the regularly elected officers of the Company f attorney revokes that issued on 1992. t on the reverse side hereof is a true copy of Article VI, Section pliant Secretary have hereunto subscri-4th bed their names and affixed the 4Y OF MARYLAND, this— day of COMPANY OF MARYLAND By Vice -Pre ' nJ On this _4th day of December , A.D. 19_96, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, came C. M. PECOT, JR., Vice -President and C. W. ROBBINS, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same, and being by me duly sworn, severally and each for himself deposeth and saith, that they are the said officers of the Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company, and that the said Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation. IN TESTIMONY WHEREOF, I have hereunto set my hanU my Official Seal the day and year fist above written. " � — AROLJ. FADER NotaryPublic My Commission Expires ____p!uguste2000 __-_- I, the undersigned, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the original Power of Attorney of which the foregoing is a full, true and correct copy, is in full force and effect on the date of this certificate; and I do further certify that the Vice -President who executed the said Power of Attorney was one of the additional Vice -Presidents specially authorized by the Board of Directors to appoint any Attorney -in -Fact as provided in Article VI, Section 2, of the By -Laws of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND. This Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 16th day of July, 1969. RESOLVED: • •That the facsimile or mechanically reproduced signature of any Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed." 21 S IN TESTIMONY WHEREOF, I have hereunto gqt ribed my name and affixed the corporate seal of the said Company, this day of____? _— ,Yl LIs2& -164-2567 ----------------1��- l( IILI Assistant Secretary 0• .t. EXTRACT FROM BY-LAWS OF FIDELITY AND DEPOSIT COMPANY OF MARYLAND "Article VI, Section 2. The Chairman of the Board, or the President, or any Executive Vice -President, or any of the Senior Vice - Presidents or Vice -Presidents specially authorized so to do by the Board of Directors or by the Executive Committee, shall have power, by and with the concurrence of the Secretary or any one of the Assistant Secretaries, to appoint Resident Vice -Presidents, Assistant Vice -Presidents and Attorneys -in -Fact as the business of the Company may require, or to authorize any person or persons to execute on behalf of the Company any bonds, undertakings, recogniaances, stipulations, policies, contracts, agreements, deeds, and releases and assignments of judgements, decrees, mortgages and instruments in the nature of mortgages,.. and to affix the seat of the Company thereto." SPERFORMANCE BOND £55- 83 -Ora " t Conforms with the American Institute of Architects AIA Document A312 Bond: 08161537 Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): SURETY (Nan,. and Address): Crossland Construction Company, Inc. Fidelity and Deposit Company of Maryland PO Box 907 PO Box 1227 Rogers, AR 72757 Baltimore, MD 21203.1227 O OWNER (Name and Address): (n N i City of Fayetteville r L M 113 West Mountain Street CD Fayetteville, AR 72701 V) G -n �4 _ p CONSTRUCTION CONTRACT >0 W Date: May 21, 2002 -D Amount: Seventeen Million, Six Hundred Thirty -Three Thousand, Nine Hundred Thirty -One & NO/100 Dollars (Et7:633,931.00) Description (Name and Location): Fayetteville Public Library, 401 W. Mountain Street, Fayetteville, AR r, _ n BOND C Date: May 21, 2002 -' cr1 Amount: Seventeen Million, Six Hundred Thirty -Three Thousand, Nine Hundred Thirty -One & NO/100 Dollars ($11,633,931.00) Modifications to this bond: - X None _See Page 2 CONTRACTOR AS PRINCIPAL SURETY Company: (Corporate Seal) Company: (Sol) Crossland Construction Company, Inc. Fidelity and De o ompany of Ma d Signature: 6,4. & /.IA�l�I�)r/ Signatur/7122 Name and lit le: Curt Crossland, Vice P esident Name and Title: Lin",At ney-ll ace (FOR INFORMATION ONLY - Name, Address and Telephone) OWNERS REPRESENTATIVE (Architect Engineer or ter Party) AGENT OR BROKER V Rebsamen Insurance Meyer, Scherer & Rockcastle, LTD 1500 Rlverfront 119 North 2nd Street Little Rock AR 72202 Minneapolis, MN 55401 (501)661.4800 1 The Contractor and the Surety, jointly and severally, bind themselves, their executed by a qualified surety equivalent to the bonds Issued an the helm, executors, administrators, successors and assigns to the Owner for the Construction Contract and pay to the Owner the amount of damages as performance of the Construction Contract which Is Incorporated herein by reference. described in Paragraph 6 in excess of the Balance of the Contract Price Incurred by the Owner resulting from the contractors default; or 2 If the Contractor perform the Construction Contract and the Surety and the Contactor shall have no obligation under this bond, except to participate in conferences as provided in Subparagraph 3.1. 3 If there is no Owner Default, the Surety's obligation under this bond shall arise after: 3.1 The Owner has notified the Contractor and the Surety at Its address described In Paragraph 10 below that the Owner Is considering declaring a Contractor Default and has requested and attempted to arrange a conference with the Contractor and the Surety to be held not later than fifteen days after receipt of such notice to discuss methods of performing the Construction Contract. If the Owner, the Contractor and the Surety agree, the Contractor shall be allowed a reasonable time to perform the Construction Contract but such an agreement shall not waive the Owners right if any, subsequently to declare a Contractor Default; and 3.2 The Owner has declared a Contractor Default and formally terminated the Contractors right to complete the contract. Such Contractor default shall not he declared earlier than twenty days after the Contractor and the Surety have received notice as provided in Subparagraph 3.1; and 3.3 The owner has agreed to pay the Balance of the Contract Price to the Surety in accordance with the term of the Construction Contract or to a contractor selected to perform the Construction Contract in accordance with the term of the contract with the Owner. 4 When the Owner has satisfied the conditions of Paragraph 3, the Surety shall promptly and at the Surety's expense take one of the following actions: 4.1 Arrange for the Contractor, with consent of the Owner, to perform and complete the Construction Contract; or 4.2 Undertake to perform and complete the Construction Contract Itself, through its agents or through independent contractors; or 4.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Construction Contract arrange for a contract to be prepared for execution by the Owner and the contractor selected with the Owners coneurence, to be secured with performance and payment bonds 4A Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable promptness under the circumstances: .1 After investigation, determine the amount for which It may be liable to the Owner and, as soon as practicable after the amount Is determined, tender payment therefore to the owner; or .2 Deny liability In whole or in part and nosy the Owner citing reasons therefor. 5 R the Surety does not proceed as provided in Paragraph 4 with reasonable promptness, the Surety shall be domed to be in default on this Bond fifteen days after receipt of an additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this bond, and the Owner shall be entitled to enforce any remedy available to the Owner. N the Surety proceeds as provided in Subparagraph 4.4, and the Owner refuses the payment tendered or the Surety has denied liability, in whole or in part without further notice the Owner shall be entitled to enforce any remedy available to the Owner. 6 After the Owner has terminated the Contactors right to complete the Construction Contract and B the Surety elects to act under Subparagraph 4.1, 4.2, or 4.3 above, then the responsibilities of the Surety to the Owner shall not be greater than those of the Contractor under the Construction Contract and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the Construction Contract. To the limit of the amount of this Bond, but subject to commitment by the Owner of the Balance of the Contract Price to mitigation of costs and damages on the Construction Contract the Surety is obligated without duplication for: 6.1 The responsibilities of the Contractor for correction of defective work and completion of the Construction Contract; 6.2 Additional legal, design professional and delay costs resulting from the Contractors Default and resulting from the actions or failure to act of the Surety under Paragraph 4; and 6.3 Liquidated damages, or If no liquidated damages are specified in the Construction Contract, actual damages caused by delayed performance or non-performance of the Contractor. 12 ' • 7 „ ' The surety shall not be liable to the Owner or o for obligations of the "Contractor that are unrelated to the Construction Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than the Owner or its Sirs, executors, administrators or successors. B The Surety hereby waives notice of any change, Including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. 9 Any proceeding, legal or equitable, under this Bond may be Instituted in any court of competent Jurisdiction In the location In which the work or part of the work Is located and shall be instituted within two years after Contractor Default or within two years after the Contractor caused working or within two years after Surety refuses or falls to perform Its obligations under this Bond, whichever occurs first. B the provisions of this Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense In the Jurisdiction of the suit shall be applicable. DEFINITIONS • 12.1 Balance of the Contract Price: The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made, Including allowance to the Contractor of any amounts received or to be received by the Owner in settlement of Insurance or other claims for damages to which the Contractor is entitled, reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction Contract. 12.2 Construction Contract: The agreement between the Owner and the Contractor Identified on the Signature page, Including all contract documents and changes thereto. 12.3 Contractor Default: Failure of the Contractor, which has neither been remedied nor waived, to perform or otherwise to comply with the terms of the Construction Contract 12.4 Owner Default: Failure of the Owner, which has neither been 10 Notice to the Surety, the Owner or Contractor shall be mailed or delivered remedied nor waived, to pay the Contractor as required by the to the address shown on the signature page. Construction Contract or to perform and complete or comply with the other terms thereof. 11 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision In this Bond conflicting with said statutory or legal requirement shall be deemed deleted horefrom and provisions conforming to such statutory or other legal requirement shall be deemed Incorporated herein. The Intent is that this Bond shall be construed as a statutory bond and not as a common law bond. MODIFICATIONS TO THIS BOND ARE AS FOLLOWS • PERFORMANCE BOND • `-- Conforms with the American institute of Architects ALA Document A312 Bond: 08161537 Am singular roterence to Contractor. Sureh . Owner or other path shall be considered plural where applicable. CONTRACTOR (Nam. and Address): SURETY (lame and Adam): Crossland Construction Company, Inc. Fidelity and Deposit Company of Maryland PO Boa 907 PO Box 1227 Rogers AR 72757 Baltlmors, MD 21203.1227 OWNER (Name and Address): City of Fayetteville 113 West Mountain Street Fayetteville, AR ?Vol CONSTRUCTION CONTRACT Date: May 21, 2002 Amount Seventeen Million, Six Hundred Thirty -Three Thousand, Nine Hundred Thirty -One & NOII00 Dollars ($17,833,931.00) Description (Nam. and Location): Fayetbsvlf a Public Library, 401 W. Mountain Street, Fayetteville, AR BOND Date: May 21, 2002 Amount Seventeen Million, Six Hundred Thirty -Three Thousand, Nine Hundred Thirty -One & NOI100 Dollars ($17,633,931.00) Modiftatfons to this bond: X None _See Page 2 CONTRACTOR AS PRINCIPAL SURETY company: (Corcoran Seal Cotmanr. (seal) Crossland Construction Company, Inc. Fidelity and Oep it Company of l ryland Signature: _ CatS !e'J-9.,_ Signatu . NnneandTWe: Curt Crossland, Vice President Nana and :und ray, a a Fact (FOR INFORMATION ONLY - Name, M rasa and Teephco.) OWNERS REPRESENTATIVE Wddad. Erg Ot1 Patty) AGENT OR BROKER Rebsament Insurance Meyer, Scherer & Rockcastle, LTD 1300 Rlverfront 119 North 2nd Street Little Rock AR 72202 Minneapolis, MN 55401 (501) 661-4800 t The Cadractor and the Sdder. Jointly and seven iy, bind U. .... es, tine executed by a g10aed surety equivalent to the bonds IssW on the bells, executors, somibbstora, sraes.ors and assgn. to the Owner for the Cotarouctlan Contact and Per to the Ow.r the around or danaow as perfennenoe of the Construction Co act, ..h,1 Is Incorporated h.teln bytefasnoa described In Paragraph a in excess of the Be or the Contract Price Incurred by the Owner resulting from the Co.dnctoes default at 2 N the Contractor performs the Construction Contract and Me Surety and the Contractor shad have no obligation undo this bond, except to participate In 4.4 Waite its rigid to perfomr and canplete, arrange for conlesnca Se pravded a Saparagaph 11. connpatot or obtains new contractor and with reasonable pronptress unda the cbcntiae: 3 It then is no Oar Default, the Surety's obligation under this bond shall arise silt: 3.1 The Orr has notified the Contractor and the Surety at ha address described In Paragraph 10 below that the Orr Is coalmaing daclarhp a Connector Default and has requested and -ft apled to ailing. a conference ww, the co nactor and the Surely to be hold not ate Man Man days after receipt or such notice to discus naloG of pMomaq the Cc. l. Contract lt the Over. the contactor and the Surety agree, the contactor shelf be a&.. a reasonable tans to pafern the Construction Contract but such an agree end shag not wand the Owmes right If anysubsequently to declare a Contractor Default and 3.2 The Owner has declared a Contractor Default and fansfy tennis. ted the Cotaacto/s rigid to compeer the canbaa. Such COMactor Maul step not be declared earlier dun twenty days afar the Contactor and the Sally haw nruNed notice as provided In Subparagraph 11; and 3.3 The owrr has agreed to pay the Balance of the Contract Price to the Surety In accordance with the bons of the Construction Contract or to a contractor selected to Perform the construction Contract In accordance with the anns of the contract with the Owner. 4 When the Owner has atoned the conditions of Paragraph 3, the Surety Shelf ,a ty and at the Sureys expena take one of the following actions: 4.1 Mange for the Contractor, with consent of the Owner, to perform and complete the construction Contract; or 4.2 undertake to perform and complete the Construction Contract Itself. trough It, agents or through independent contractor: or 4.3 Obtain bids or negotiated proposals from roughed comractaa Accpabe to the Owner for a contact for perfom enw and completion of the Construction contract, arrange for a contract to be prepared for execution by the Owner and the contractor selected win the Owner's concumnce, to be secured with petfonnance and payment bonds Afar knestlgatlon, deWmhe the amount for with If may be liable to the Owner and, as soon as practicable alter the amount Is determined, bait payment therefore to tie owner; or 2 Deny liability In whole or In put and notify the Owner citing reasons Mardor. S It the Surety door not proceed as provided In Paragraph 4 with naaorsMe promptness, the Surety Shell be deemed to be In Gaut on the Bond Man days afar racopt of an additional carman notice Iron the Oneer to the Surety Gnandk4 that the Surety pafomr Its obligations ads Ida bond, and the 0- as stun be entitled to enforce any remedy avaiabe to the Owner. If the Surety proceeds as provided In Subparagraph 4A, and the Owner Musa the payment hindered or the Surety has denied Iabply, In whole or In part without further notice the Owner Shall be entitled to enforce any remedy available to the Owner. 6 After the Owns has terminated the Contractors right to complete the Construction Contract, end N the Suety elect, to act under Subparagraph 4.1, 4.2, or 42 above, then the responsibilities of the Surety to the Owner shall not be greater then those of the Contractor under the construction contract, and the respoathwtlb Of the Owner to the Surety shall not be greater than tines, of the Oran under the constriction Contract To the end of the amount of this Bond, but subject to camtlbnea by the Owner of the Balance of the Contract Price to mitigation of costs and damages on the Construction Contract the Surety Is obligated without duplication for. 6.1 The responsibilities of the Contractor to, correction of defective wart and completion of the Construction Contract; e2 Additional legal design professional and Gay cab resulting from the Contractor's Demur, and resulting from the actions or failure to as or the Surety under Paragraph 4; and 6.3 Liquidated damages, or If no Iquldated damages an specified in the Construction Contract. actual damages caused by delayed pMonarce or nonperformance of the Contractor. 12 OEPTMTlCtl 7 7W aunty Sag not W eable to the Ornr IS oblg.tlo,a d tlr Cataaa Mat an w.Wted to the Wmtructbn Coifed, ant as Balanceabnar of di. 121 Balm of the Connect Frce: TM Nhl amoua pryedM by the as oa CbPran nW ot nMlc.d or so dl an accpea d any aunt rrraeaad Own r to di. Coaudi.ehav been cl.M tldC.nl, tlCabal sear obn. gadcn No Aht d a Baction elan aaaon tla Bond to p any nan a rahb anrr pap. aA t tnrb In case. olnWa anowam to the Man tla Own.' or a hatn, sakes., admpWbato -.a SUCGO -.. Cabuaa d any amaeb r.celr.d a to be mend by the Owrsr N ntractuelsm.*l d bnana a ural Cal a for daratW to whlM the I Th 9aay lrnoy wl•e ,L d or donna, �hg drupes dad -- no.tacaa Is .5115.hgredwM by a0 valid and p.pa paymrs to tin Carbudbn Cadwd a to rabbd albcaNeb, pulse stirn ant otlsr naS b a ar beMi of the Carbaebr wt the Casbudbr obDgatiors. Cadrad. p My proceeding. IsWI a egbWk udr Oft Bad nay be NatNdad In 12.2 CMMMWtIal Cabact Th agrwrad b..L_. the Owns, any cowl d anOaurt luledbton In dr baton N ~ to wort or part of is watt and is Cabacbr Idrdtiled on the 91piata pap. h�5b� as cerbact Is looted ant stag be bstibded .gar two year. shear Calrscta Ddaa a w.MN two daaaada and charge Mraa. year. Mtn di. Cabacta caned worthg awtMN two yin altr Braety rotas.. a biro to pafam Its obngaWa udr tie Bad, aCclas.r onaae IM. B the 173 CabaM. Ddadt Fats. Of to CadISChN, at. teas p•.•blms of that Pamgapt an Void a prdWitad by bw. the ndNam pnbd Or rrurr been mWNd liar w1wd, to per/am or otuwbe to angry wU. MIIIAG r aaabho to nedl.a AS a d•lea. N the paWictlon of Cs Son dull ft. tie tans of the Co sbuclbn Contract. appaabl.. 12A Omar Ddadt Fats. of the Ownr. ..MN l's. rsNsr been 10 Ndba to the SUMy. the Oew at Cabactor Sail be nailed a delivered r.nudW nor waked, to PRY On Cabactor as npubed by to to the addna dean ar Ma signature page. Caabucdon Cabact or to P•dam and---. a Pargy with tin otlrr all thrnct. 11 Whin tit Bond Ins b... hbalrad to campy with a dabday a ansr legal npra.nrrt N an baton wtsn to aabYtton .M to be p.Jansd, arty prorlebn hi etas Bad conflicting wM and aNMay a bpd rpukad stag ft. derrsd M1seSd lrar.tan and prodaba cadamtrn to Sua Stabday at o1Wr legal n A*Wnmt at" be downed NrorPmated hMa The bdad IS that this Bond Stag be Caablad a. eabday bond and not a a• -. bw bad. w • . PAYMENT BOND Conforms with the American Institute of Architects AIA Document A312 Bond: 08161537 Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): SURETY (Name and Address): Crossland Construction Company, Inc. Fidelity and Deposit Company of Maryland PO Box 907 PO Box 1227 Rogers, AR 72757 Baltimore, MD 21203-1227 -. o r OWNER (Name and Address): (/) N f` City of Fayetteville W ?; r'>7 113 West Mountain Street Fayetteville, AR 72701 CONSTRUCTION CONTRACT Date: May 21, 2002 7.` Amount: Seventeen Million, Six Hundred Thirty -Three Thousand, Nine Hundred Thirty -One & NOI100 Dollars = (S ,633r931.00) Description (Name and Location): Fayetteville Public Library, 401 W. Mountain Street, Fayetteville, AR v) % M C) BOND L O Date: May 21, 2002 27 Amount: Seventeen Million, Six Hundred Thirty -Three Thousand, Nine Hundred Thirty -One & NOI100 Dollars (i77,633;931.00) Modifications to this bond: X None _See Page 2 CONTRACTOR AS PRINCIPAL Company: (Corporate Sup Crossland Construction Company, Inc. Signature:._. Nameandrltle: Curt Crossland, Vice President , AGENT OR BROKER Rebsamen Insurance 1500 Riverfront Little Rock AR 72202 1 The Contractor and the Surety, jointly and severally bind themselves, their helm, executors, administrators, successors and assigns to the owner to pay for labor, materials and equipment furnished for use in the performance of the Construction Contract, which is incorporated herein by reference. 2 With respect to the Owner, this obligation shall be null and void if the Contractor. 2.1 Promptly makes payment, directly or Indirectly, for all sums due Claimants, and 2.2 Defends, Indemnities and holds harmless the Owner from claims, demands, liens or suits by any person or entity whose claim, demand, lion or suit is for the payment for labor, materials or equipment furnished for use in the performance of the Construction Contract, provided the Owner has promptly notified the Contractor and the Surety (at the address described In Paragraph 12) of any claims, demands, lien, or suits to the contractor and the Surety, and provided there is no Owner Default. 3 With respect to Claimants, this obligation shall be null and void if the Contractor promptly makes payment, directly or indirectly, for all sums due. 4 The Surety shall have no obligation to Claimants under this bond until: 4.1 Claimants who are employed by or have a direct contract with the Contractor have given notice to the Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to the Owner, stating that a claim Is being made under this Bond and, with substantial accuracy, the amount of the claim. 42 Claimants who do not have a direct contract with the contractor. .1 Have furnished written notice to the Contractor and sent a copy, or notice thereof, to the Owner, within 90 days after having last performed labor or last furnished materials or equipment Included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to whom the materials were furnished or supplied or for whom the labor was done or performed; and .2 Have either received a rejection in whole or in part from the Contractor, or not received within 30 days of furnishing the above notice any communication from the SURETY Company: (Seal) Fidelity and Depo4t Company of kyland Name Meyer, Scherer & Rockcastle, LTD 119 North 2nd Street Minneapolis, MN 55401 Contractor by which the Contractor has Indicated the claim will be paid directly or indirectly; and .3 Not having been paid within the above 30 days, have sent a written notice to the surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to the Owner, stating that a claim is being made under this Bond and enclosing a copy of the previous written notice furnished to the Contractor. 5 If a notice required by Paragraph 4 Is given by the Owner to the Contractor or to the Surety, that Is sufficient compliance. 6 When the Claimant has satisfied the conditions of Paragraph 4, the Surety shall promptly and at the Surety's expense take the following actions: 6.1 Send an answer to the Claimant, with a copy to the Owner, within 45 days after receipt of the claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed. 6.2 Pay or arrange for payment of any undisputed amounts, 7 The Surety's total obligation shall not exceed the amount of this Bond, and the amount of this bond shall be credited for any payments made in good faith by the Surety. 8 Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the performance of the Construction Contract and to satisfy claims, if any, under any Construction Performance Bond. By the Contractor furnishing and the Owner accepting this bond, they agree that all funds earned by the Contractor In the performance of the Construction Contract are dedicated to satisfy obligations of the Contractor and the Surety under this Bond, subject to the Owners priority to use the funds for the completion of the work. 9 The Surety shall not be liable to the Owner, Claimants or others for obligations of the contractor that are unrelated to the Construction Contract. The Owner shall not be liable for payment of any costs or expenses of any claimant under this bond, and shall have under this bond no obligations to make payments to, give notices on behalf of, or otherwise have obligations to Claimants under this Bond. 10 The Surety hereby waives notice of any change, Including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. 2$-a?5 11 ` No suit or action shall be commenced by a cia nder this Bond other - thank' a Court of competent Jurisdiction In the location in w n.h the work or pan of the ,work Is located or after the expiration of one year from the date (1) on which the Claimant gave the notice required by Subparagraph 4.1 or Clause 42.3, or (2) on which the last labor or service was performed by anyone or the last materials or equipment were furnished by anyone under the Construction Contract, whichever of (1) or (2) first occurs, if the provisions of this Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 12 Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown an the signature page. Actual receipt of notice by Surety, the Owner or the Contractor, however accomplished, shall be sufficient compliance as of the date received at the address shown on the signature page. 13 When this bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated heroin. The Intent is that this bond shall be construed as a statutory bond and not as a common law bond. 14 Upon request by any person or amity appearing to be a potential beneficiary of this bond, the Contractor shall promptly furnish a copy of this Bond or shall permit a copy to be made. 15 DEFINniONS • 15.1 Claimant: An Individual or entity having a direct contract with the Contractor or with a subcontractor of the Contractor to furnish labor, materials or equipment for use in the performance of the Contract The Intent of this Bond shall be to Include without limitation In the terms "labor, materials or equipment" that part of water, gas, power, light hest oil, gasoline, telephone service or rental equipment used In the Construction Contract architectural and engineering services required for pedom mane of the work of the Contractor and the Contractor's subcontractors, and all other tams for which a mechanic's lien may be asserted in the Jurisdiction where the labor, materials or equipment were furnished. 15.2 Construction Contract: The agreement between the Owner and the Contractor Identified an the signature page. Including all contract Documents and changes thereto. 15.3 Owner Default: Failure of the Owner, which has neither been remedied nor waived, to pay the Contractor as required by the Construction Contract or to perform and complete or comply with the other terms thereof. MODIFICATIONS TO THIS BOND ARE AS FOLLOWS 0 PAYMENT BOND • Conforms with the American Institute of Architects AW Document A312 Bond:08161537 Any singular rekrence to Contractor. Surety. Owner or other oarty shall be considered olural where applicable. CONTRACTOR (None ended SURETY (Hama and Mdress): Crossland Construction Company, Inc Fidelity and Deposit Company of Maryland PO Box 907 PO Box 1227 Rogers, AR 72757 Baltimore, MD 21203-1227 OWNER (Name and Mdrw): City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 CONSTRUCTION CONTRACT Date: May 21, 2002 Amount: Seventeen Million, Six Hundred Thirty -Three Thousand, Nine Hundred Thirty -One & NO/100 Dollars ($17,633,931.00) Description (Name and Location); Fayetteville Public Ubrary, 401 W. Mountain Street, Fayetteville, AR BOND Date: May 21, 2002 Amount Seventeen Million, Six Hundred Thirty -Three Thousand, Nine Hundred Thirty -One & NO/100 Dollars ($17,633,931.00) Modifications to this bond: .None _See Page 2 CONTRACTOR AS PRINCIPAL SURETY Canpany: (corporate aeon Conran. (Sean Crossland Construction Company, Inc. Fidelity and 4UF ompany of Ma nd Signature: Cu.,c OsG2.€a.-,4' Slgnatu,turboOm"e:Curt Crossland, Vice President Nam. am :, atomsy act nPY` • � 3� �,'i Y� ,I - I The CwNador and the Surety, mommy and severalty biro Nem"Im, their Miss, ea c&don, ad.NrtlsbaWh, V_-_ _ sors and assigns to the M n to pay for labor, ,nstsnss and equipment fwnblyd for in. In the pufunarce of the Construction Contact, which Is tncppuatad drain by ref nancet. 2 With respect to the Owner, this obligation shall be nun and void it the Corbactor: 2.1 Promptly makes payment, directly or Indirectly, for all suns due Clamant., and 2.2 Defends, hennnlMs and holds harmless the Owns. from claims, dwands, liens or suits by any person or entity who.. claim derrsnd, Dan or sun Is for the payment for labor, matnlab or equipment furnished for use In to perfornarm of the Construction CoMaet, provided the Owns has pra War notified the Contractor and the Suety (at the address described In Paragraph 12) of any class, demands, flans or suits to the contractor and the Surety, and provided tMw to no Owns Default 3 With respect to Clabmnts, this obligation shall be MI and void If the Contactor Promptly makes payment directly or Indirectly, for all suns due. 4 The Surety shall haw no obligation to Claimant. under this bond until: 4.1 Calmms who are employed by or ave. direct contract with the contractor have given notice to the Surety (at the address described In Paragraph 12) and sent a copy, or notice thereof, o tie Owner, gating that a claim Is being made under this Bond and, with substantial accuracy, the amount of the claim. 4.2 Claimants who do not have a direct contract with the contractor. .1 vow furnished written notice to the contractor and sent a copy, or notice diara01, to the Owner, within f0 days after having last patterned labor or last furnished m aterias or equipment Included In the claim soup, with substantial accuracy, the amount of the claim and the rams of the parry to whom the m atWs wen furnished or supplied or for whom the labor was dons or pMorn ed: and 2 haw either received a rejection In whose orto part from the Contactor, or not received within 30 days of furnishing the above notice any comuntcaton from the Meyer, Scherer & Rockcastle, LTD 119 North 2e° Street Minneapolis, MN 55401 COM.Gor by which the Contractor has Indicated the rlabn will be paid directly or NdkKgy: and .3 Not having been paid within the above 30 days, have sent a written notice to the suety (at the address described In Paragraph 12) and sant a copy, or notice thereof, to the Owner, stating that a clabn Is being .rode under this Bond and enclosing a copy of the previous written noses hmntshad to the contractor. 5 n a notice requited by Paragraph 415 given by the Owner to the Contractor or to the Suety. that Is sufficient cpmplsncw a When the claimant has satisfied the conditions of Paragraph 4. the Suety shall promptly and at the Surelys expense eke the following actions: 9.1 Send an answer to the Clabns.m with a copy to the Owner, w1Na 45 days aft., receipt of the claim, sating the amounts tat am undisputed sputed and the basis for chafnrging any amours that an disputed. e2 Pay or smogs for payment of any undisputed amounts. 7 The Suretiys total obligation shall not exceed the amount of this Bond, and the amour of this bond shall be aedbed for and payments made In good faith by the Suety. S Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the performance of the Construction Contract and to.atsy claim, If any, under any construction Performance Bond. By the Contractor fumshing and the owner accepting this bond, they agree that all funds earned by the contractor In the performance of the Construction Contract are dedicated to satisfy obligations of the contractor and the Surety under this Bond. subject to the Owners proriy to use the funds for the completion of the work. 9 The Surety shall not be liable to the Owner, Clasans or otirn for obligations of the contractor that are unrelated to the Construction Contract The 0wnn shag not be liable for payment of any costs W expanses of and claimant under the bond, and shall haw under this bond no obligations to make payments to, give notices on behan of, or otMrwee haw obligations to Claimant. under this Bond. 10 The Surety hereby waives notice of any change, Including changes of time, to time Construction contract or to related subcontract., purchase ordens and other obligations. 11 No suit or action shall he Ooanrresd by.- I under Ow Bond otlrr than Ina cart of cormpstert f«Ibktbn In the bratbn hhh ,,..ieennnn Vw work or part of the work Is bated a soar di. . plration a ant year I.... die dab (1) an _Nob the Clabnsns Oaw Bs nrotln npukad by &Oparaprapb 4.1 or Cwt. 411. or q) on which the last labor or s.Mc. was p.domr0 by any" or the Sat.msbnss or apupnwd was hmlabd by anyors order tM Carauctlm Camact. wttchevor a (1) or(2) fret acua n the prpvlalmr a der Pa,gapb as void a tramWlnd by law. nr nmbmban period of Orton avahab' to sissdn a a daMna In the fuMdktlorr of on .utl shop be apppobta. 12 Nos» to the &r.ty, the Oww or di. Co nactor slop be wpsd a depraved to the adbe .town on ds .lgna t paps. coal nc-W of nsIca by Survey, Or Omm a the Contractor. Iwtw aCarpWhaq shall be pddcsrd conrphansa as of On daft n.cala.0 at the addraa slwwn an its sgnsbrs papa. 13 When der bard Its Own famished to comply wM a slaty or odrr 'pal apakansnt in the L L_ when die co strclbn era to be palm. -4 aq proabbn In this bad mNctbp wM aid Stabdory or legal rpukalwt poll be Ossnrnsd dssW banhan erns prOvbbns confannsp to arzb statutory or adrr legal nsqukroo ut than be dam ed b¢orponalad Ii.. .1... The boat Is that Oa bond alp be casbnsd as a aabbry bond and rot as. oonsnsn law bond. 14 Upon.. by arty person a atlty appaMg to bs a po'rtI barlksry at this bond, the Co tractor shall promptly brush a copy of this Band or than psnstt a copy to be wads. 1s DEFINmONS• 15.1 Clamrme An kgMdual or Widely MNnp a dad cantraa with the Catactar ur with a .Wcavactor of tlr Corvactor to fnanwb tabot. mmawlas a spdpnrrt for is In the part«nuncs Of the Contract The btaa of this Bond shall bob b ckW without IMhtbn In its I.... labor. towlaIs a squlonaee tlot part Of wort«. Oat, nor«. OOIK heart, a4 Oaoum sltpI swlc. or moll .pupmnd oasd In di. Construction Contract tcMbcb.al and apkrlrp sarvbo r.puYsd for p.d,..- p of the work 01 0* Corvaa« and flu. Conrrcbh Subcaeactors. and all odw Mons for. LU. a msclaSc s pan nay be ass..W In the prsdldbn Si. the labor. naw£s or sgapnsrt era. forraMd. 152 Construction Contract The apnerrsrt Opwtan der Orvrw and the Contractor tlwddsd on the ,pours pads, bsbrdbp all Contact Docufrb and aanpa tlwaO. 15.3 Parr DolauR FaA.. of the Owmw, wlwb has nstllw boon rerrnadled rar waMd, to pay the Contractor a required by the Carrbrcibn Catast «b ...lam and caryws M Crnply wan the otlsr ON .fwd. MODIFICATIONS TO THIS BOND ARE AS FOLLOWS Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND HOME OFFICE. BALTIMORE. MD KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a corporation of the State of Maryland, by C. M. PECOT, JR., Vice -President, and C. W. ROBBINS, Assistant Secretary, in pursuance of authority granted by Article VI, Section 2, of the By -Laws of said Company, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, does hereby nominate, constitute and pQintLinda�Sy, Carolyn A. Cory, John Gerety and Samuel A. Derby, Jr., all of Li Rock ansas, EACH......... us true ancj lawjlagent gnd Attofney-u5-Fact, to ptake, execute,.4t delive&c3 d on its behalf as surety, and as its act and deed: any ana au. Donas and undertakings.... ...... ..., na e execution of such bonds or undertakings in p of these ts, shall be as binding upon said Company, as fully and amply, to all intents and purposes, as if they had been ecuted a4 owledged by the regularly elected officers of the Company atitsofficeinBaltiinore,Md.,intheirownpropee41Sns. Thippo4ier of attorney revokes that issued on behalf of Linda Frey, etal, datugust 1992. The said Assistant Secretary does hereby ceii� the e 2, of the By -Laws of said Company, and i no in force. IN WITNESS WHEREOF, the said Vi ident and Corporate Seal of the said FIDELITY SIT CQM December AD. 19-- <w? SAL FIDELITY AN ATTEST: SEAL STATE OF MARYLAND COUNTY OF BALTmlonz ss. on the reverse side hereof is a true copy of Article VI, Section y1,Yant Secretary have hereunto subscribed their names and affixed the �Y OF MARYLAND, this ----4 C _— -day of COMPANY OF MARYLAND J By Viet -Pre a! On this 4th _day of December , A.D. 19_96, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, came C. M. PECOT, JR., Vice -President and C. W. ROBBINS, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same, and being by me duly sworn, severally and each for himself deposeth and saith, that they are the said officers of the Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company, and that the said Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand an affixed my Official Seal the day and year first above written. CAROL J. FADER // Notary Public My Commission Expires-- August 1200_-_--__---__-__ CERTIFICATE 1, the undersigned, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the original Power of Attorney of which the foregoing is a full, true and correct copy, is in full force and effect on the date of this certificate; and I do further certify that the Vice -President who executed the said Power of Attorney was one of the additional Vice -Presidents specially authorized by the Board of Directors to appoint any Attorney -in -Fact as provided in Article VI, Section 2, of the By -Laws of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND. This Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 16th day of July, 1969. RESOLVED: "That the facsimile or mechanically reproduced signature of any Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed." 21 t IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seal of the said Company, this — S -- day of May_---- —, ;9t?.002 L142$c —164-2567 — — — �e---- Assistant Seecretary EXTRACT FROM BY-LAWS OF FIDELITY AND DEPOSIT COMPANY OF MARYLAND "Article VI, Section 2. The Chairman of the Board, or the President, or any Executive Vice -President, or any of the Senior Vice - Presidents or Vice -Presidents specially authorized so to do by the Board of Directors or by the Executive Committee, shall have power, by and with the concurrence of the Secretary or any one of the Assistant Secretaries, to appoint Resident Vice -Presidents, Assistant Vice -Presidents and Attorneys -in -Fact as the business of the Company may require, or to authorize any person or persons to execute on behalf of the Company any bonds, undertakings, recognizances, stipulations, policies, contracts, agreements, deeds, and releases and assignments of judgements, decrees, mortgages and instruments in the nature of mortgages, ... and to affix the seal of the Company thereto." Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND HOME OFFICE BALTIMORE. MD KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a corporation of the State of Maryland, by C. M. PECOT, JR., Vice -President, and C. W. ROBBINS, Assistant Secretary, in pursuance of authority granted by Article VI, Section 2, of the By -Laws of said Company, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the dare hereof, does hereby nominate, constitute mint Lindatey, Carolyn A. Cory, John Gerety and Samuel A. Derby, Jr., all of Lj Rock,, ansas, EACH............. — its true and taw£W agent ens `1'nFey-ttt-Pact. to Jaalm, exeane.�Wb$hd deliveund on its behalf as surety, and as its act and deed: any and all on s and undertakings....,lCa.....c�..............................._ 'UM1 ii. .. . � .. .. . ,� wl I. 1.1 .. .1. 11. 1 :..- . __1, .r� - -. 1•.<��:1.. _1 _1 . p _n �. 1 L,. 1 .1. . 1,1.[ 1 1 - . 1 . - . ' - (a'4j� 1 Ilw. 1 rrr .11 1 11 1 11I 11 1 11 1 Il .� ItYva. v 1� . 1. On this 4th day of December , A.D. 19_96, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, came C. M. PECOT, JR., Vice -President and C. W. ROBBINS, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same, and being by me duly sworn, severally and each for himself deposeth and saith, that they are the said officers of the Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company, and that the said Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand affixed my Official Seal the day and year fast above arittm. fiiO9 CAROL J. FADER .._ Notary Pubhe �++EE My Commission Expires August 12000 CERTIFICATE I, the undersigned, Assistant Secretary of the FIDELrrY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the original Power of Attorney of which the foregoing is a full, Inc and count copy, is in full force and effect on the date of this certificate; and I do further certify that the Vice -President who executed the said Power of Attorney was one of the additional Vice -Presidents specially authorized by the Board of Directors to appoint any Attorney -in -Fact as provided in Article VI, Section 2, of the By -Laws of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND. This Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and. held on the 16th day of July, 1969. RESOLVED: "That the facsimile or mechanically reproduced signature of any Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed." IN TESTIMONY WHEREOF, I have hereunto &ubs�ribed my name and affixed the corporate seal of the said Company, this 21 S t day of May ,>�t OLL Assttrwu Secretary L142& -164-2567 EXTRACT FROM BY-LAWS OF FIDELITY AND DEPOSIT COMPANY OF MARYLAND "Article VI, Section 2. The Chairman of the Board, or the President, or any Executive Vice -President, or any of the Senior Vice - Presidents or Vice -Presidents specially authorized so to do by the Board of Directors or by the Executive Committee, shall have power. by and with the concurrence of the Secretary or any one of the Assistant Secretaries, to appoint Resident Vice -Presidents, Assistant Vice -Presidents and Attorneys -in -Fact as the business of the Company may require, or to authorize any person or persons to execute on behalf of the Company any bonds, undertakings, recogwances, stipulations, policies, contracts, agreements, deeds, and releases and assignments of judgements, decrees, mortgages and instruments in the nature of mortgages, ... and to affix the seal of the Company thereto .,• t Architects & Planners MEMORANDUM June 6, 2002 To: Peggy Vice From: Jim Fo er Reference: Faye Public Library, Bonds & Insurance Advance copies of performance and payment bonds and insurance certificates are attached. The final bonds will be filed with and certified by the Circuit Clerk of the County and the final insurance certificates will add Meyer, Scherer & Rockcastle as additional insured. We submit these documents to afford you the opportunity to advise of any concerns. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 City of Fayetteville, Arkansas Budget Adjustment Form lies. 83-02 Budget YearDepartment: Library Construction Date Requested Adjustment # 2002 Division: Library 05/07/2002 Program: Library Project or Item Requested: Project or item Deleted: $221,995 is requested in the New Library $221,995 from use of fund balance. Construction project. The site improvement project for 220 will be reduced by this amount GO 1 Justification of this Increase: Justification of this Decrease: The item is requested for site improvements. Sufficient fund balance remains to comply with City policy and objectives. Increase Expense (Decrease Revenue) Account Name Amount Account Number Project Number Transfer to Library Board 221,995 4470 9470 5720 00 99073 20 Decrease Expense (Increase Revenue) Account Name Amount Account Number Project Number Use of Fund Balance 221,995 4470 0947 4999 99 Budget Office Use Only Type: A B C OD Date of Approval I Posted to General Ledger ., E Entered in Category Log _ rr.,nrrnrrTonnttr'm07T IJ11R1 onncrrg mAP.tvxs E FAYETTEVILLE PUBLIC LIBRARY FOUNDATION The Capital Campaign Chair Ann Henry Honorary Chairs Clark and Marie McClinton Advisory Committee Jim Blair Linda Gaddy Gina Pendergnft Archie Schaffer, 111 Billie Starr Joe Fred Starr Carolyn Walton Leadership Committee Lou Alward Mina Baledge Bill and Marynm Bassett Martha Brewer Vince Chadick Roy Clinton Rita Davis Jacqueline Douglas Andrea Fournet Willard and Lu Gate -wood William N. Harrison Gary Head Morriss Henry Omar T. Lcvcrenz John and Helen Lewis Laura Lindsey Karen Lewis McDonald Janet Mitchencr Kay Pickett Nolan Richardson Butch Robertson Ann Ternes Rosso Ruth Ann and Bass Trumbo Harry and Anne VandergrifT Fred Vorsanger Andy Wagner Dottie Wood Director of Development Jennifer Hansen Wagner May 6, 2002 Mayor Dan Coody 113 W. Mountain Fayetteville, AR 72701 Dear Mayor Coody, 217 E. Dickson Street Fayetteville, AR 72701 Phone: 479.442.2242 x33 The Fayetteville Public Library Foundation is pleased to confirm $1,824,531 in financial commitment to help fund the contract to Crossland Construction Company. These funds would be made available through the completion of the construction. Thank you for all you are doing to help us have a great new library. Sincerely, t GJennifer agner, Development Director Martha Woodruff, President • C1 FAYETTEVILLE PUBLIC LIBRARY FOUDATION The Capital Campaign Chair Ann Henry Honorary Chain Clark and Mane McClinton Advisory Committee Jim Blair Linda Caddy Gina Pendcrgraft Archie Schaffer, Ill Billie Starr Joe Fred Starr Carolyn Walton Leadership Committee Lois Allard Mina Baledge Bill and Marynm Bassett Martha Brewer Vince Chadick Roy Clinton Rita Davis Jacqueline Douglas Andrea Fournci Willard and Lu Gatewood William N. Harrison Gary Head Morriss Henry Oscar T. Leverenz John and Helen Lewis Laura Lindsey Karen Lewis McDonald Janet Mitchener Kay Pickett Nolan Richardson Butch Robertson Ann Tents Rosso Ruth Ann and Bass Trumbo Harry and Anne Vandesgriff Fred Vonanger Andy Wagner Dottie Wood Director of Development Jennifer Hansen Wagner May 6, 2002 Mayor Dan Coody 113 W. Mountain Fayetteville, AR 72701 Dear Mayor Coody, 217 E. Dickson Street Fayetteville, AR 72701 Phone: 479.442.2242 x33 The Fayetteville Public Library Foundation is pleased to confirm $1,824,531 in financial commitment to help fund the contract to Crossland Construction Company. These funds would be made available through the completion of the construction. Thank you for all you are doing to help us have a great new library. Sincerely, Jennif Wagner, Development Director C o0 Marsha Woodruff, President L I V •►AYEf7EVIUF •. PUBUc .. •.. uwBy *q4 DEPARTMENTAL CORRESPONDENCE TO: Hugh Earnest FROM: Louise Schaper, Library Director DATE: May 2, 2002 SUBJECT: (1) Approval of a contract in the amount of $17,633,562 with Crossland Construction Company Inc. for the construction of the new Fayetteville Public Library at 401 W. Mountain. (2) approval of a project contingency in the amount of $700,000; (3) approval of a budget adjustment to fund the off site improvements contained within this contract. Background Four years ago the new Library building was estimated to be a $23M turnkey project including professional fees, furnishings, equipment, reimbursable expenses, moving costs and so forth. A temporary 1% sales tax to raise funds toward the estimated $23M project was approved by the voters on August 15, 2000. The Planning Commission approved the project on August 27, 2001. On March 27, 2002 the bids were opened and the apparent low bidder was Crossland Construction Company Inc. at $19,787,000. The funds certified for the construction contract were $17,400,000. However, the bid included $221,995 of work authorized through the 2003 CIP. The bid expires on May 27, 2002. Current Status Today, the Library Board of Trustees voted to recommend to the City Council a contract with Crossland Construction in the amount of $17,633,562. The Library staff and design team worked closely to make $2.1 M in contract reductions including deletions, changes, and deferrals to arrive at this contract amount. The deferred items are budgeted and include landscape, low voltage systems, exterior replacement cladding for the stairwells, interior signage, AV equipment and meeting room partition. They will be incorporated later either separately or through the general contractor. While the total project budget remains estimated at $23M, approximately $341,000 is needed to fully implement the smart library technologies and conveyor system needed for future labor avoidance. The City has set aside $572,000 in the 2003 CIP for off -site improvements; $221,995 of this amount is needed to fully fund the portion of the off -site work included in the Crossland contract. Recommendation The Library Board of Trustees requests City Council approval for the attached contract, contingency and the budget adjustment recognizing the City's participation in the off -site improvements at its May 21, 2002 meeting. V' ►AYETTEVILIE • PUBLIC . • �• • LIBRARY DEPARTMENTAL CORRESPONDENCE TO: Hugh Earnest FROM: Louise Schaper, Library Director DATE: May 2, 2002 SUBJECT: (1) Approval of a contract in the amount of $17,633,562 with Crossland Construction Company Inc. for the construction of the new Fayetteville Public Library at 401 W. Mountain. (2) approval of a project contingency in the amount of $700,000; (3) approval of a budget adjustment to fund the off site improvements contained within this contract. Background Four years ago the new Library building was estimated to be a $23M turnkey project including professional fees, furnishings, equipment, reimbursable expenses, moving costs and so forth. A temporary 1% sales tax to raise funds toward the estimated $23M project was approved by the voters on August 15, 2000. The Planning Commission approved the project on August 27, 2001. On March 27, 2002 the bids were opened and the apparent low bidder was Crossland Construction Company Inc. at $19,787,000. The funds certified for the construction contract were $17,400,000. However, the bid included $221,995 of work authorized through the 2003 CIP. The bid expires on May 27, 2002. Current Status Today, the Library Board of Trustees voted to recommend to the City Council a contract with Crossland Construction in the amount of $17,633,562. The Library staff and design team worked closely to make $2.1 M in contract reductions including deletions, changes, and deferrals to arrive at this contract amount. The deferred items are budgeted and include landscape, low voltage systems, exterior replacement cladding for the stairwells, interior signage, AV equipment and meeting room partition. They will be incorporated later either separately or through the general contractor. While the total project budget remains estimated at $23M, approximately $341,000 is needed to fully implement the smart library technologies and conveyor system needed for future labor avoidance. The City has set aside $572,000 in the 2003 CIP for off -site improvements; $221,995 of this amount is needed to fully fund the portion of the off -site work included in the Crossland contract. Recommendation The Library Board of Trustees requests City Council approval for the attached contract, contingency and the budget adjustment recognizing the City's participation in the off -site improvements at its May 21, 2002 meeting. 0 STAFF REVIEW FORM • X AGENDA REQUEST ___CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of May 21, 2002 FROM: Louise Schaper Library Urban Development Name Division Department ACTION REQUIRED: (1) Approve a contract in the amount of $17,633,562 with Crossland Construction Company Inc. for the construction of the new Fayetteville Public Library at 401 W. Mountain; (2) approve a project contingency in the amount of $700,000; and (3) approve a budget adjustment to fund the off site improvements contained within this contract. COST TO CITY: $17,285,078 cash/ investments $ 221,995 CIP* $18,333,562 $ 1,824,531 FPL Foundation New Library Cost of this Request $19,331,604 Category/Project Budget Category/Project Name 4150-9150-580400 (library fund) $998,042 New Library 4470-9470-5720-00 (CIP) Funds Used To Date Program Name Account Number Library Construction Fund 99073-1 $ 18,333,562 Sales Tax Improvement Fund Project Number Remaining Balance Fund BUDGET REVIEW: X Budgeted Item X Budget Adjustment Attached* Committed in 2003 CIP. Need approval for contract award. to {.ejte..o"j cwrta Cr' CONTRACT/GRANT/LEASE REVIEW: Services AGENCY: r ' s/ - s (oloa— Accounting Manager Date I temal A nor Date SuoZ C{'ry o e at ADA Coordinator Date C 5 tb roa-- Purchasing Manager Date ST FREC MIMENDATION: Staff recommends approval. Division Head Date PP�� Cross Reference - Ot `c New Item: Yes No Depai�ltent Director Date Prey Ord/Res #: Administrative Services Director Date Orig Contract Date: Mayor Date STAFF REVIEW FORM of fJAL QA) XAGE'NDA REQUEST CONTRACT REVIEW rTS jt%p 7 AN --r GRANT REVIEW (1w:) For the Fayetteville City Council meeting of May 21, 2002 1 FROM: Louise Schaper Library Urban Development Name Division Department / �'X/r� ACTION REQUIRED: (1) Approve a contract in the amount of $17,633,562 with Crossland Construction Company Inc. for the construction of the new Fayetteville Public Library at 401 W. Mountain; (2) approve a project contingency in the amount of $700,000; and (3) approve a budget adjustment to fund the off site improvements contained within this contract. COST TO CITY: $17,285,078 cash/ investments $ 221,995 CIP* $18,333,562 S 1,824,531 FPL Foundation New Library Cost of this Request $19,331,604 Category/Project Budget Category/Project Name 4150-9150-580400 (library fund) $998,042 New Library 4470-9470-5720-00 (CIP) Funds Used To Date Program Name Account Number Library Construction Fund 99073-1 $ 18,333,562 Sales Tax Improvement Fund Project Number Remaining Balance Fund BUDGET REVIEW: X Budgeted Item X Budget Adjustment Attached* '7 `OS Committed in 2003 CIP. Need approval for contract award. I Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Accounting Manager Date Internal Auditor Date City Attorney Date ADA Coordinator Date Purchasing Manager Date STAFF RECOMMENDATION:/ Staff recommends approval. C-c-.-� �,F c v .�I 2 ( 0 2 - Division Head Date Cross Reference I7_ - ^ �''� New Item: Yes No DepwLtent Director Date Prey Ord/Res #: Administrative Services Director Date Orig Contract Date: Mayor Date FAYETTEVItLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Louise Schaper, Library/Urban Development From: Heather Woodruff, City Clerk Date: May 30, 2002 Please find attached a copy of Resolution No. 83-02 awarding a construction contract to Crossland Construction Company, Inc. to construct the new Fayetteville Public Library. I am returning three (3) original construction contracts to you The original will be microfilmed and filed with the City Clerk I am forwarding your Budget Adjustment Form to the Budget and Research Division. cc: Nancy Smith, Internal Audit Stephen Davis, Budget & Research 010 03 Update Document Reference Date RES 5212002 Enter Keywords........ City ^f Fayetteville 5/28/2002 •ndex Maintenance 15:50:17 Item Action Ref. Taken Brief Description 83-02 THE NEW FAYETTEVILLE PUBLIC LIBRARY - - - - - - - - - - - - - - - - - - - - - - - - - - RES. 83-02 File Reference #......: Security Class........: Expiration Date.......: Date for cont/Referred: Name Referred to......: CONSTRUCTION CONTRACT CROSSLAND CONSTRUCTION CONPANY $17.633.931.00 NEW FAYETTEVILLE PUBLIC LIBRARY MICROFILM Retention Type: **** Active **** Cmdl-Return Cmd8-Retention Cmd4-Delete Cmd3-End Press 'ENTER' to Continue Cmd5-Abstract Yes No (c) 1986-1992 Munimetrix Systems Corp. • STAFF REVIEW FORM . R&s ' 3-O_ AGENDA REQUEST CONTRACT REVIEW '\ i.uJ GRANT REVIEW For the Fayetteville City Councilmeetingof FROM: / \ LOUT SF Sctf4em 7 _ _ LI &L47t ' Name \Division / Department ACTION REQUIRED: k AfPWAI 1v tvM tZELUL/}Ti0N Q -f To TZ^^ ebf� -Y to bE 5 COST TO CITY: $ Cost of this Request 4 �(o ; 4 - 5`Tao. oO Account Number Project Number 5�C T&L('ff°^'£ Z7vE5 •n?9 ' Category/Project Budget .2 99a z z.28 0 Funds Used To Date 0 t21 n zs Remaining Balance pFF-511E l/TILt T(&S. Eft CdN5r2UCT,OAf Category/Project Name Program Name S44_ T, ca -A , r4 -r Fund BUDGET IEW: Budgeted Item Budget Adjustment Attached A �S -30-02 Budget Nana er Administrative Services Director CONTRACT Purchasing Officer STAFF RECOMMENDATION: REVIEW: o�L Oc ate Dat Date Date at D�jte D" ate GRANTING AGENCY: Internal Audy or Date ADA Coordinator Grant Coordinator Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: Orig Contract Number: Date Date STIFF REVIEW FORM - Page 2 • Description Comments: Budget Manager Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor Grants Coordinator Meeting Date Reference Comments: •City of Fayetteville, Arkansas Budget Adjustment Form ' Budget Year Department: Sales Tax Capital Date Requested 2002 Division: New Library 8/28/2002 Program: Project or Item Requested: Funding is requested for Off Site Improvements at the new Library. Justification of this Increase: is needed for Off Site Improvements that need to be completed in 2002. i..t mtfauut 1, Lc to 7.003 W A t AAcLuct A drytt344O4k peck i.J ,_«o2_ AQ� Account Name rP Project or Item Deleted: The funding requested is to provide Off Site Improvement funds for the Library Project in 2002. The original plan was to have the funds available in 2003. Justification of this Decrease: additional investment income has been received to fund this Transfer to library board 4470 9470 5720 00 20,000 99073 1 Account Name Interest -investments Approval Signatures Decrease Expense (Increase Revenue) Account Number Amount Project Number 4470 0947 4708 00 20,000 Type: A � By Date ' $'1q ' C �- Date of Approval Budget Manager Date B & D *4ateZ/ Posted to Project Accounting Director Date Fj Initial Initial Initial Entered in Category Log Date Initial v August 23, 2002 Beaver Electric Corporation Attention: Hughes P. O. Box 1071 Fayetteville, AR 72702 CuT Work Order Trace n e Avenue floor 5410 January n 2 St. Louis, MO 63109 Office: 314-832-1013 800-983-3233 Fax: 314-957-1903 Dear Customer: our company. our request for custom work to be done byn describes This letter is in regards to your lication for Custom Work. This appfor us to do the Enclosed please find an App with the associated charges the work you have uir ng an advancge payment on this amount --it is shown on the work. W e are requiring application. will need to be The SIGNED APPLICATI and the ADVAN E PAYS NTT n full, received by our office before we can proceed with the work. Our mailing address for these documents is listed below: Southwestern Bell Telephone Company Attn: Mary 5410 January Street 2"d Floor St. Louis, MO 63109 please call my office at 314 832-1013 or. cancel your request. As always, please feel free to If you decide not to proceed with this work, uestions 1.80Oct your 33, so that we may contact your local Southwestern Bell Business Office if you have any regarding this matter. Please refer too the file.cord number at the top of your application to assist us in locating y Sincerely, Mary Ann Hassler Mary Ann Hassler Operations Manager Southwestern Bell Telephone Company • • Custom Work orderTmelda6 (!Ael 5410 Jan low2"' Floor�.,,.1,ernSt. Louis. MO 631O9 se�w"' �� ot5ce: 314 8321013 800 983-3233 Fax: 314 957-1903 APpTC&TInM FOR [`U$'('OM WORK CWOTS Record Number 606A02 Billing Telephone Number: 479 442-8755 BILL TO: Beaver EIe9icOrPOt8tiOh1 P.O. ua10l1 jay6ieviIIe. AR 72702 DESCRIPTION OF CUSTOM WORK: Charge' to mcwe two existing cables to a temporary pole a, drop wires, ground wires, lead includes cutting in approximately 40 test of sleek in two cables, detaching an cables and allassociated facilitea including terminals reattaching placing four anchors and 0 down guys. This work is located at the new Fayetteville Public Library on West Avenue in Fayetteville, Arkansas. CHARGE FOR CUSTOM WORK: CONTRACT PRI : $ 6,763.66 a plicable taxes included ACTUAL COST(applicable taxes included pay requests Southwestern Bell Telephone Company to do the above described work an basses to P Y the chargels) indicated. If the work is to be done on an "Actual cost" basis, the charge(s) will be computed in accordance with SOut.hwesteIll Be11'5 ordinary accounting practices under the Uniform System at Accounts 8tezialss tror Clastelephone compmotor and will include allocated costs for labor, engineering, vehicles, tool and supply expenses and sundry billings from sub-cone done on an tractors and suppliers for work and materials related to the job. If t @ work is requested to b the Telephone "Actual Cost" basis, Applicant affirms that the cost estimate furnished by Company has been consierOd only as an Telephone Company s in tima doing thete of work approximate at c the particularosta and chat theactual rand Costs incurred by location might be higher. Applicant agrees to make an ADVANCE PAYMENT of $9,783.8.6 prior to cortmencement of the work and pay the balance, $000, when thework is completed. When the Applicant agrees to Interval Billing *, the payment of the Contract Price or Actual cost (as applicable) will be made in NA number of payments. If the Actual Cost made varies from the Estimated Cost, then a correcting adjustment will be made in the last a Ym If the applicant cancels the work prior to completion, Applicant agrees to pay the Telephone Company for the costs it has incurred in starting performance under the contract and before being notified to cease only. are not accepted The price is guaranteed for 60 days from Auy_tt23, 2002. If the charges with in 60 days the order will be canceled a and new order sot d need to be placed. The second estimate may be higher than the price that was originally q ACCEPTED FOR SOUTHWESTERN SELL ACCEPTED FOR CUSTOMER; TELEPHONE COMPANY: Authorized lgnature Title, Authorized Signature, or Company Name Mary Ann Hassler AuthorizeAuthOriZed Signature CWOTS Coordinator /Operations Manager Southwestern Bell Telephone Company 08/23/02 Date Date . anan'shle to Order$ over $25,000 and work will take Igo or more days to complete FAYETTEVI I!LE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Louise Schaper, Fayetteville Public Library From: Heather Woodruff, City Clerk Date: September 5, 2002 Please find attached a copy of the completed Staff Review Form. The original will be microfilmed and filed with the City Clerk. I am forwarding your Budget Adjustment Form to the Budget and Research Division. cc: Nancy Smith, Internal Audit Stephen Davis, Budget & Research 010'03 Update Document. City of Fayetteville • dex Maintenance Item Action 9/10/2002 9:05:17 Reference Date Ref. Taken Brief Description LIB 9042022 CON RELOCATION SBC TELEPHONE LINES Enter Keywords........: RELOCATION File Reference #......: Security Class........: Expiration Date.......: Date for Cont/Referred: Name Referred to......: SBC TELEPHONE LINE SOUTHWESTERN BELL TEMPORARY POLES TEMPORARY MICROFILM Retention Type: **** Active **** Cmdl-Return Cmd8-Retention Cmd4-Delete Cmd3-End Press 'ENTER' to Continue cmd5-Abstract Yes No (c) 1986-1992 Munimetrix Systems Corp. • STAFF REVIEW FORM Agenda Request XX Contract Review Grant Review For the Fayetteville City Council meeting of: FROM: Louise Schaper/ Bob Kohler Library Name Division ,T.� 7' T VJYiI '"Zajl k1Ji. r a lam/ Urban Development Department ACTION REQUIRED: Review and Approve change order number I for the New Fayetteville Public Library COST TO CITY: $163,878 Cost of this Request 4150-9150-5804-00 Account Number 99073-1 Project Number $ 19,331,604 Category/Project Budget $ 18,631,604 Funds Used To Date New Library Category/Project Name Program Name $ 700,000 Library Construction Remaining Balance Fund Name ted Item _Budget Adjustment Attached 3O- O'L Administrative Services Director CONTRACT/ RANT/LEASE REVIEW: GRANTING AGENCY: 7�ta u ng Man, r Da ADA Coordinator Date 131 City Att rney D e Internal Aq4itor Date Purchasing Officer Date STAFF RECOMMENDATION: Approve change order and utilize project contingency. Date Cross Reference Date New Item: _Yeses No Adm' istrative rvices Director Date Prev Ord/Res #: W3- 0 a. or Date Orig Contract DatedO Qa trac"h-4843 STAFF REVIEW FORM Page 2 Description Meeting Review Comments: Budget Manager Accounting Manager City Attorney Purchasing Officer ADA Coordinator Internal Auditor - Reference Comments: Jan 13 03 10:14a CCC 9197122044 P.3 JAN. 10.2003 3:07PM DJ(WITTSBURG • No. 099 P.1 ANaWIN RYAN STANLIY INC �/� Le// OmIflAc -autos 2206. BROADWAY•P.O. SOX 1K 8 —pZ Pmgauaal KANSAS 66762 (620)231-3500-- FAx (620) 231-3763 c2Q,tl U/ S, RAYMOMb M. tAM 1 FACSIMILE TRANSMITTAL COVER SHEET SEND FAX TO: Date January 10, 2003 FAX# 918712-2044 TO John Criest-Crossland Construction SENDER Ray Ryan, Angwin Ryan Stanley Inc REFERENCE: Unique Metal COMMENTS : Per our conversation, I have attached a Certificate of Insurance. Please give me a call if you have any questions -Ray IF YOU DO NOT RRCEIVE ALL PAGES CLEARLY, PLEASE CONTACT SENDER AT FAX # - 620-231-3763 2 (INCLUDING THIS COVER SHEET) Jan 13 03 10:14a CCC 9187122044 p.2 Hn. 2O. CtltlJJ._. 3• fR1•I_,._UJdr ri I I CU1Tb U• b77 —r• c (ALC_QSD.. EVIDENC4F PROPERTY INSURANC• CSR AT 01/lo/d3,DAreaMADrvw — THIS IS EVIDENCE THAT INSURANCE AS IDENTIFIED BELOW HAS BEEN ISSUED, IS IN FORCE, AND CONVEYS ALL THE RIGHTS AND PRIVILEGES AFFORDED UNDER THE POLICY. _ nAnii ann n-• • vn,aenn_ , ni _ l 9G•i COMPPA- Angwih Ryan Stanley, Inc. Union Insurance 2308 9, Br48 6 ? P.O. Box 80439 Pitta ucg Lincoln NE 68501-0439 Ran,ond Ryan -. coo[: we wDe WIVRFD ••__•• ION! 1111M0611 POUC111VM6LI1 DPK 5OUB503 t ___ unique Natal rabrieationc,Ine. EffEC'twf DNT��EitPIMF0170n~fE'�� CO1n,MIWWUMlt P.O. BOX 201 01/01/03 01/01/04 I ITEMTE01IEcrfO Pittsburg KS 66761 Tws aFnACEn anon wlDEra PAIMI PROPERTY INFORMATION---_.—_� LOCATIDMCE HEEDS 001 Fabrication (Cutting to length and to 1888 N. Rotary Tarraoa specifications, perforating, etc.) Pittsburg Xs 66761 of structural and ornamental steel cc mpenenta (No Fraction) COVERAGE INFORMATION _ COt'n1AE0KnaETOaMP AMOUNT OF MNMNCE DEDUCTIDLL Blanket Bldg 1,500,000 10000 Blanket Cnts 1,730,000 10000 B1k Biw/EE 1/4 Monthly 300,000 Effective 1/10/03, we added The City of Fayetteville, Fayetteville AR and Crossland Construction Company as additional insureds as their interest may appear in raw steel to be used for the Library job in the city of Fayetteville, AR, while steel is located in Unique Metal Building located in the Industrial Park, Pittsburg RS, a:arva:aw l luf THE POLICY IS SUBJECT TO THE PREMIUMS, FORMS, AND RULES IN EFFECT FOR EACH POLICY PERIOD. SHOULD THE POLICY BE TERMINATED, THE COMPANY WILL GIVE THE ADDITIONAL INTEREST IDENTIFIED BELOW 30 DAYS WRITTEN NOTICE, AND WILL SEND NOTIFICATION OF ANY CHANGES TO THE POLICY THAT WOULD AFFECT THAT INTEREST, IN ACCORDANCE WITH THE POLICY PROVISIONS OR AS REQUIRED BY LAW. NAME .$D 4UDIIESC City of Fayetteville Ctoseland Conattuctlon MOETrMr.n I X I acolrloc.Pt mmo Ryan 0 a .: ,r r t v�.h♦t, C. ♦,�.�� ♦ 1. Am.A . v. Ai1r ♦.1 9 .��: iV Yv 'r)�'Il 'BLS:. -,1 ry` 1f,an Y o.' e ❑ � j= t� till Yir.m U ` 1 Y n• � a q 3 0 a (l lime REMAl 4• • W• YV•• 1� .Y ' T i4 a II Il y{k r 4•. •4 ��ti• L. �a 61L1 Y [ •. ♦ •.'.ry R YI)I• • .•`. \ _• •I.a♦ f♦ li i• \4 .Y•Yt �.( I. ♦Y ♦ 4 ♦ Y ♦} ( . qs Il r JI t I a! t•.S �•• � . _ 11 CYY � Y M1Y t.ay` ♦ •C rv•ap I a•♦• F 1 � Yi.4�Jti Y 1 a..- a. L t1Y i. et+ 'J'� 1 Lv 1 h•c __y - ::- J> rfi+sP 1 ' oll CASTLE l'I CASTLE iRrJLEA TRAILER In CAIt. ox 0000-� O) N 00000 a O) O s a N a N N a — W -s OD O W O N -+ O W 00 co -- MS MO) 00 (,)C,.) 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CO 1 m 1 m (D < n j v p J W (p N O 00 O 0( p W W @ O 0 W (A -1 (Vn OD O)(O COO p tJl O)m m O C .CD 0 0 O j O O O- W W O m m W D J W 1 m M i O' -- = .. J . n .m-. CD .: CD al.Cofl O J m J J J N IO n n O W 0 y m m m O p j J W m m ... .O-._ .O-._ m 00 m v)Wc O >m a X -I W J m a X(� 1 N a ° d N A(D m 0) y N -I f0 D) O 0) 0c2 O 1 m J m oa C 'v' 3 ? Q = n 0 W a,,,0) b at m t0 C J W J W cn� n c O- 0 s N O N J J N m o o M O W 3 f Ot W m d W 0 O p W y m j O. rr N (A (A (A EA a fA (A a O -.M (O N O N CON) Pr5 W 0 W W Co N N OD N IfA W '1 _4l O) O OD to a O MM O• Cl co OD -I OD V N -S .D.0) W O (n - O) O) CD OD O OD OD a CD co (WO OD (0 J A W 00) A OD OD OD 0 0 0 r (Ii Ot 4 W O (A Am v v V 0 [44�00 W VWO CO_ -13.3 2000 EL ON AIA DOCUMENT I G701-2000 Change Order (Instructions on reverse side) PROJECT: CHANGE ORDER NUMBER: 01 OWNER ❑ (Name and address) FAYETTEVILLE PUBLIC LIBRARY DATE: 21 AUGUST 2002 ARCHITECT ❑ 401 WEST MOUNTAIN STREET 2000073-00 ❑ FAYETTEVILLE ARKANSAS 72701 ARCHITECT'S PROJECT NUMBER: CONTRACTOR CONTRACT DATE: 21 MAY 2002 FIELD O GENERAL CONSTRUCTION ❑ TO CONTRACTOR: CONTRACT FOR: OTHER (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST - PROJECT MANAGER PO BOX 907 .---.---�. �_ -�;. -- _ . __ ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, arty undisputed amount attributable to previously executed Construction Change Directives.) Engage Dykon Drilling and Blasting Specialists for mass rock blasting consistent with their proposal of August 1, 2002. Prior to proceeding, provide certificate indicating Five Million Dollars of BI, PD and PI insurance covering these operations and naming the City of Fayetteville as additional insured. Pre -blasting surveys, completed under separate contract with the Owner, are not part of this work. Layout area to be blasted in consultation with geotechnical consultant. Scope of blasting is 17,360 SF at a unit price of $9.44 per square foot. The original (Contract Sum) was $ 17,633,931.00 The net change by previously authorized Change Orders s 0.00 The (Contract Sum) prior to this Change Order was s 17,633,931.00 The (Contract Sum) will be (increased) IIIIIIIII� (_) by this Change Order in the amount of s 163,878.00 The new (Contract Sum) including this Change Order will be s 17,797,809.00 The Contract Time will be (increased) , ) by TWENTY ONE ( 21 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 9 JUNE 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document Mot. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 .A FA�YETTEVILLE, �R�AR772702 XOTE0' %plTtfaMf&q JAMES R. FOSTER (Signature) Eiil1 CROSSLAND CONST. CO. INC PO BOX 907 ROGERS, AR 72766 CONTRACTOR (Typed name) muse) cLin I /'ieS. DAT___TEW O� CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST O FOWNER N E R (Typed n me) 72701 �`mm/�� OWNER (Typed name) ,II'..�RRR'I (Signal r _ 02000 AIA® AIA DOCUMENT G701-2000 BY CHANGE ORDER c— )— o-Zd DATE 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 Instructions GENERAL INFORMATION PURPOSE. This document is intended for use in implementing changes in the Work agreed to by the Owner, Contractor and Architect. Execution of a completed G7or form indicates agreement upon all the terms of the change, including any changes in the Contract Sum (or Guaranteed Maximum Price) and Contract Time. RELATED DOCUMENTS. This document including AIA Document Azor, General .Uiil}iri¼fll',i`uIrCdlrl[d }1i1R'DoLVRIC. Construction Projects of Limited Scope — vas prepared for use under the terms of AIA general conditions, Cond;t ops of the Contract for Construction, and the general rMT1O7, A jbreviated Owner -Contractor Agreement Form for -Stipulate3 Sum. USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. REPRODUCTIONS. AIA Document G7or is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permission of the AIA. The G7or document is intend- ed to be used as a consumable —that is, the original document purchased by the user is intended to be con- sumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7or in whole or in part. A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com- pleted or executed G7or, but only for use in connection with a particular project. COMPLETING THE G701 FORM DESCRIPTION OF CHANGE IN THE CONTRACT Insert a detailed description of the change or reference specific exhibits describing in detail the change to be made in the Contract by this Change Order, including any Drawings, Specifications, documents or other supporting data to clarify the scope of the change. DETERMINATION OF COSTS Insert the following information in the blanks provided, and strike out the terms in parentheses that do not apply: • the original Contract Sum or Guaranteed Maximum Price; • the net change by previously authorized Change Orders (note that this does not include changes authorized by Construction Change Directive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order); • the Contract Sum or Guaranteed Maximum Price prior to this Change Order; • the amount of increase or decrease, if any, in the Contract Sum or Guaranteed Maximum Price; and aOI I • the new Contract Sum or Guaranteed Maximum Price as adjusted by this. Change Order. o, o CHANGE IN CONTRACT TIME 'oo - Insertthe following information in the blanks provided, and strike out the terms in parentheses that do i:A,00 Q - not apply: • the amount in days of the increase or decrease, if any, in the Contract Time; and ® 2000 A i A ® AIA DOCUMENT G701-2000 • the date of Substantial Completion, including any adjustment effected by this Change Order. INSTRUCTIONS EXECUTION OF THIS DOCUMENT When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed The American Institute Maximum Price) and Contract Time, the G7or document should be executed in triplicate by the two par- ties and the Architect, each of whom retains an original. of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARRING; Unlicensed photocopying violates U5. copyright laws and will subject the violator to legal prosecution. • 2000 Et: ION Change Order (Instructions on reverse side) (PROJECT: FA'76 1 LE PUBLIC LIBRARY 401 WEST MOUNTAIN STREET FAYETTEVILLE ARKANSAS 72701 AIA DOCUMENT CHANGE ORDER NUMBER: 01 DATE: 21 AUGUST 2002 ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACT DATE: TO CONTRACTOR: CONTRACT FOR: 'RFY5&1�1rsa CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST - PROJECT MANAGER PO BOX 907 ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include. where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) G701-2000 OWNER ❑ ARCHITECT O CONTRACTOR O 21 MAY 2002 FIELD O GENERAL CONSTRUCTION OTHER O Engage Dykon Drilling and Blasting Specialists for mass rock blasting consistent with their proposal of August 1, 2002. Prior to proceeding, provide certificate indicating Five Million Dollars of BI, PD and P1 insurance covering these operations and naming the City of Fayetteville as additional insured. Pre -blasting surveys, completed under separate contract with the Owner, are not part of this work. Layout area to be blasted in consultation with geotechnical consultant. Scope of blasting is 17,360 SF at a unit price of $9.44 per square foot. The original (Contract Sum, I was $17,633,931.00 The net change by previously authorized Change Orders s 0.00 The (Contract Sum) p.p.amrn. £ prior to this Change Order was $_17,633,931.00 The (Contract Sum) .. £&] will be (increased) •) by this Change Order in the amount of $163,878.00 The new (Contract Sum ) including this Change Order will be s 17,797,809.00 The ContractTime will be (increased) ) by TWENTY ONE ( 21 )days. The date of Substantial Completion as of the date of this Change Order therefore is 9 JUNE 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of ALA Document Mat. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 ..,RfEcr (Typed name) JAMES R. FOSTER S( CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72758 CONTRACTOR (Typed name) (Signature) RY DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEVILLE, AR 72701 OWNER (7)'ped name) •iii�� Signaw O2000 AIA® I 1 ,1 / r 1 AIA DOCUMENT G701-2000 BY CHANGE ORDER DATE O2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 2000 E•ION AIA DOCUMENT Change Order (Instructions on reverse side) G701-2000 CHANGE ORDER NUMBER: 01 OWNER ❑ (PROJECT: d.� A'�I°w s71 FeLE PUBLIC LIBRARY DATE: 21 AUGUST 2002 ARCHITECT ❑ 401 WEST MOUNTAIN STREET FAYETTEVILLE ARKANSAS 72701 ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR ❑ CONTRACT DATE: 21 MAY 2002 FIELD Cl GENERAL CONSTRUCTION OTHER ❑ CONTRACTOR: CONTRACT FOR: /T�vO effW11 Is� CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST - PROJECT MANAGER PO BOX 907 ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Includt when applicable, any undisputed amount attributable to previously auuted Construction Change Directives.) Engage Dykon Drilling and Blasting Specialists for mass rock blasting consistent with their proposal of August 1, 2002. Prior to proceeding, provide certificate indicating Five Million Dollars of BI, PD and PI insurance covering these operations and naming the City of Fayetteville as additional insured. Pre -blasting surveys, completed under separate contract with the Owner, are not part of this work. Layout area to be blasted in consultation with geotechnical consultant. Scope of blasting is 17,360,SF at a unit price of $9.44 per square foot. The original (Contract Sum) was $ 17,633,931.00 The net change by previously authorized Change Orders s 0.00 The (Contract Sum prior to this Change Order was s 17,633,931.00 The (Contract Sum will be (increased) �) by this Change Order in the amount of s 163,878.00 The new (Contract Sum ) including this Change Order will be $ 17,797,809.00 The Contract Time will be (increased) , ) by TWENTY ONE ( 21 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 9 JUNE 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Constnsction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of ALA Document Mos. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 TI d me /AT6 144 JAMES R. FOSTER (Signature) CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72756 CONTRACTOR (Typed name) (Signature) I YJ DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST O FAYETTEVILLE, AR 72701 OWNER (Typed name) ``�yy,� (Signora — O2000 AIA® G s-Ayt, o� AIA DOCUMENT 6701-2000 CHANGE ORDER DATE 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 2000 EON AIA DOCUMENT Change Order (Instructions on reverse side) G701-2000 PROJECT: CHANGE ORDER NUMBER: 01 OWNER ❑ (Name and address) FAYETTEVILLE PUBLIC LIBRARY DATE: 21 AUGUST 2002 ARCHITECT ❑ 401 WEST MOUNTAIN STREET ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR O FAYETTEVILLE ARKANSAS 72701 CONTRACT DATE: 21 MAY 2002 FIELD ❑ GENERAL CONSTRUCTION ❑ TO CONTRACTOR: CONTRACT FOR: OTHER (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST - PROJECT MANAGER PO BOX 907 --- --"-- ------ --- ...._ _•. _..-_ .-. ROGERS ARKANSAS 72756 THE CONTRACT 1S CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) Engage Dykon Drilling and Blasting Specialists for mass rock blasting consistent with their proposal of August 1, 2002. Prior to proceeding, provide certificate indicating Five Million Dollars of BI, PD and PI insurance covering these operations and naming the City of Fayetteville as additional insured. Pre -blasting surveys, completed under separate contract with the Owner, are not part of this work. Layout area to be blasted in consultation with geotechnical consultant. Scope of blasting is 17,360 SF at a unit price of $9.44 per square foot. The original (Contract Sum) was $ 17,633,931.00 The net change by previously authorized Change Orders $ 0.00 The (Contract Sum) prior to this Change Order was $_17,633,931.00 The (Contract Sum) will be (increased) (—) by this Change Order in the amount of s 163,878.00 The new (Contract Sum) including this Change Order will be s 17,797,809.00 The Contract Time will be (increased) , ) by TWENTY ONE ( 21 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 9 JUNE 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute cribed in S paragrap 7.3.8 of AIA Document AZor. Not valid until signed by the Architect, Contractor and Owner. /9,/ r AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 JAMES R. FOSTER (Signature) is CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72766 CONTRACTOR (Typed name) azure) cI % j/'c a CITY OF FAYETTEVILLE 113 WEST MOUNTAIN&.T FAYETTEVILLE, AR 72701 OWNER (Typed name) .1..L! (signal r BY DATE a O2000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER O2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its The American Institute provisions without written permission of the AIA violates the copyright laws of the United States and will subject of Architects the violator to legal prosecution. 1735 New York Avenue, N.W. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. Washington. D.C. 20006-5292 AinirmoezFosterHaileyJohnson ._. ....1LI. Architects & Planners MEMORANDUM August 21, 2002 To: Hugh Earnest From: Jim Fos Reference: Fayette ' e Public Library, CCD #2 & CO #1 Bob Koh1fsked that I deliver these to you to secure the City's approval and signature. Please return three copies to me and retain two for the City and Kohler's file. We need to get these in the hands of the Contractor today. If you have questions, please call either Bob or me. The two items are: Construction Change Directive #1 This is for the added distance to haul contaminated soil to Haz MERT. The unit price and extension of time were negotiated with Crossland. The quantity is not certain; thus a CCD is used. Our intent is to have FIN Associates provide guidance on what to remove so the site is cleaned but we minimize the uncontaminated material incorporated into the Haz MERT site and paid for under this CCD. Change Order #1. This is to provide for blasting of mass rock. In this case we have based the quantity on the judgment of the geotechnical consultant. The unit price and time extension were negotiated with Crossland. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 C1 AmirmoezFosterHaileyJohnson MEMORANDUM August 28, 2002 Architects & Planners To: Hugh Earnest Copy: Bob Kohler Sean Wagner From: Jim Foste Reference: FPL / Sig4 Change Order #1 and CCD's #1 & #2 For City rec rds, transmitted are documents signed by the Contractor as follows: • Construction Change Directive #1 providing for breaking up a maximum of 1000 cubic yards of rock using a hoe ram. • Construction Change Directive #2 providing for hauling a maximum of 3000 cubic yards of contaminated soil to HazMERT in Rogers. • Change Order #1 covering break up of 17,360 square feet of rock using blasting. Please advise if you or others at the City have questions. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 •• 2000 E 0 O N Change Order (Instructions on reverse side) PROJECT: (Nave and address) FAYETTEVILLE PUBLIC LIBRARY 401 WEST MOUNTAIN STREET FAYETTEVILLE ARKANSAS 72701 AIA DOCUMENT I G701-2000 CHANGE ORDER NUMBER: 02 OWNER ❑ DATE: 5SEPTEMBER2002 ARCHITECT ❑ ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR ❑ CONTRACT DATE: TO CONTRACTOR: CONTRACT FOR: (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST- PROJECT MANAGER PO BOX 907 ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) 21 MAY 2002 FIELD ❑ GENERAL CONSTRUCTION OTHER ❑ A. Construction Change Directive #1 is incorporatedainto this Change Order and deleted as a separate document. Based on a final quantity of 969 cubic yards at $125.52 / CY, the break up of material by hoe ram increases the contract sum $121,628.88. B. Haul 140 CY of red sandstone from top layers of area blasted to Flagstone Heights Inc. Quarry, Prairie Grove, AR for an increase in the contract sum of $557.12. The original (Contract Sumiium I'ri7TO33y831A0 The net change by previously authorized Change Orders s 163,878.00 The (Contract Sum prior to this Change Order was s17,797,809.00 The (Contract Su ) will be (increased) IIIIIIIIIIII I) by this Change Order in the amount of $ 122-186.00 The new (Contract Sum ') including this Change Order will be s17,919,995-00 The Contract Time will be (t(unchanged) by 0 ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 9 JUNE 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as des/csr��ed in Subpara aph 7.3.8 of AIA Document A2ot. 7 Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS CROSSLAND CONST. CO. INC. CITY OF FAYETTEVILLE PO BOX 790 PO BOX 907 113 WEST MOUNTAIN ST O FAYET7�nUh_._E,-AR-72702 ROGERS AIR 72v5a FAYt t i EViLLE, AR 72701 AR HI7 rA§9 ate)Archited CONTRACTOR (Typed name) OWNER (Typed name) ,11111� L� (si nature) gnamre) (Signora — AMES FOSTER JOHN PRIEST HUGH EARNEST O2000 AIA® AIA DOCUMENT 6701-2000 BY BY Ss€�o2 9/m/o� q -a -d DATE DATE DATE CHANGE ORDER 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 . S Instructions GENERAL INFORMATION • PURPOSE. This document is intended for use in implementing changes, in the Work agreed to by the Owner, Contractor and Architect. Execution of a completed G7ot form indicates agreement uponall the 1 .terms of the change, including any changes in the Contract Sum (or Guaranteed Maximum Price) and' - Contract Time. RELATED DOCUMENTS. This document was prepared.for use under the.terms of AIA general conditions,. including AIA Document A2o1, General Conditions of the.Confr`act fr.Constructior and the general Y 1° I conditions contained in AIA Document Ato7, Abbreviated Owner -Contactor Agreement Form for; i-. -Construction Projects of Limited Scope —Stipulated Sum. . , -e - :, - , YiY USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. REPRODUCTIONS. AIA.Document.G701 is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permission of the AIA. The: G7oi document is intend- ed to be used as a consumable —that is, the priginal document purchased by the user.is.intended to be con- y sumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7o1 in whole or in part. A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com- pleted or executed G7ot, but only for use in connection with a particular project. COMPLETING THE G701 FORM DESCRIPTION OF CHANGE IN THE CONTRACT . Insert a detailed description of the change or reference specific exhibits describing in detail the change to be made. in the Contract by this Change Order, including any Drawings, Specifications, documents or • ' other supporting data to clarify the scope of the change. 3 DETERMINATION OF COSTS .. Insert the following information in the blanks provided, and strike out the terms in parentheses that do not apply: • the original Contract Sum or Guaranteed Maximum Price; • the net change by previously authorized Change Orders (note that this does not include changes authorized by Construction Change Directive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order); • the Contract Sum or Guaranteed Maximum Price prior to this Change Order; • the amount of increase or decrease, if any, in the Contract Sum or Guaranteed Maximum Price; and _' '. . _ •. - - .,CeJ illl • the new -Contract Sum or Guaranteed Maximum Price as` adjusted by this Change Order.' • f o a CHANGE IN CONTRACT TIME oo,__,00 Insert the following. information in the blanks provided, and strike out the terms in parentheses that do - not apply: ;' • the amount in days of the increase or decrease, if any, in the Contract Time; and O3000 AIA® AIA DOCUMENT G701-2000 . - • the date of SubsCantial Completion, including any adjustment effected by this Change Order. '- INSTRUCTIONS EXECUTION OF THIS DOCUMENT When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed Maximum Price) and Contract Time, the G7ot document should be executed in triplicate by the two par - The American Institute of Architects ties and the Architect, each of whom retains an original. 1735 New York Avenue, N.W. Washington, D.C. 70006-5292 WARNING: Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution. r RECEIVEl AmirmoezFosterHaileyJohnson SEP 17 2002 CITY OF FAYETTEVILLE MAYOR'S OFFICE - - - - Architects & Planners MEMORANDUM September 16, 2002 To: Hugh Earnest Copy: Bob Kohler Sean Wagner From:. Jim Foste Reference: Fayette a Public Library, Change Order #2 For the City's reco�, the original Change Order signed by all three parties is provided. 1st Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 TRUCTION • OWNER ❑ . CHANGES. CONTRACTOR ID DIRECTIVE FIELD O AIA DOCUMENT G714 OTHER O (inuructions on reverse side. This dowment replaces AIA Oocwnent G713, Construction Change Authorization.) PROJECT: Fayetteville Public Library DIRECTIVE NO: 1 (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 DATE: July 31, 2002 TO CONTRACTOR: Crossland Construction Company Inc. ARCHITECT'S PROJECT NO: 2000073-00 (name, address) Attention: John Priest, Project Manager CONTRACT DATE: May 21, 2002 PO Box 907 Rogers, Arkansas 72756 CONTRACT FOR: General Construction You are hereby directed to make the following change(s) in this Contract: Break up material defined as rock In bulk excavation under Specification Section 02300 to required subgrade south of grid line 5 and west of gird line G.7. Rock definition testing and verification of quantity is to be performed by the geotechnical testing agency. Do not exceed 1,000 cubic yards without additional written authorization. l 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑ Lump Sum (Increase) (decrease) off ID Unit Price off 125.52 per cubic yard ❑ as provided in Subparagaph 7.3.6 of AIA Document A201, 1987 edition. ❑ as follows: 2. The Contract Time is proposed to (be adjusted) (flttlintflt gl The proposed adjustment, iWW) sf 4f9t'wwk vx_ 4130*)(9P9M9(`r , iflXXXXXXXXXXX Tobedetermined When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. 113 W. Mountain St Signature by the Contractor Indicates the Con- tractors agreement with the proposed adjuso- meets in Contract Sum and Contact Time set forth In this Construction Change Directive. Crossland Construction Co. CONTRACTOR PO Box 907 Address Rogers, Arkansas 72756 BY DATE CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT 8714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA• • ®1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE N.W., WASHINGTON, D.C. 20006 G714-1987 CONSTRUCTION OWNER 'CHANGE , ARCHITECT O • CONTRACTOR O PIFtEdtiVE PIELD ❑ AIA DOC'UME'NT G714 OTHER ❑ (I tstructions on rourrse ride. Ibis document rgXacer AIA QJOrn n 6713, Cnrrlrrurrlrm I;felltpe AUNwlEarion) PROJECT: Fayetteville Public Library X01 West Mountain Street DIRECTIVE NO: I (name, address) Fayetteville, Arkansas 72701 DATE: July 31, 2002 TO CONTRACTOR. Crossland Construction Company Inc. ARCHITECT'5 PROJECT NO: 200007$-00 (name, address) Attention: John Priest, Project Manager PO Box 907 CONTRACT DATE: May 21, 2002 Rogers, Arkansas 72766 CONTRACT FOR: General Constnlction You are hereby directed to make the following cllange(s) in this Contract: Break up material defined as rock in bulk excavation afnde! Specjficeti,:+n Eactian :423o* to tcgkhou subgrade south of grid line 5 and west of qua line 6.7. Rock definition testing and verification of quantity is to be performed by the geotechnical testing agency. Do not exceed 1,000 cubic yards without additional written authorization. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑ Lump Sum (increase) (decrease) oil____________________ ID Unit price of r. 12, 5052 per cubic yard ❑ as provided in Subparagraph 7.3.6 of AIA Document A2O1, 1987 edition. ❑ as follows: 2. The Contract Time is proposed to (be adjusted) (tAnXiktAlg�aRg The proposed adjustment, i9P9dgs)(ax RgFtgpk x 4efl0)P)(W9n g(X- HEX -1 **I( X X X X X X X X X X X To be determined vnccn slgned by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall prnceed with the change(s) dexrihed above. AmirnoezFoaterHaileyJo hnson AR@ft MMM Associate Arch led City of Fayetteville OWNER 113W. Mountain St. Addres Fayetteville, Arkansas 72701 BY S3• DATE 7I —O Signature by the Contractor indicates the Coo Inaor's agreement with the proposed adpu.• men's in Contract Sean and Conincr Time tit forth in this Conatucdon ChwW Directive. Crossland Construction Co. CONTRACTOR PO Box 907 Address Rogers, Arkansas 72766 BY DATE�1O.�1. CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. NA DOCUMENT G714• CONSTRUCTION CHANGE DIRECTWE• 1947 EDITION• AlA• •©l9R7•THE AMERICAN INSTrrUTE 07 AACHITECTS, 1735 NEW YORK AVENUE. N.W., WASHINGTON, D.C. in006 671411997 WAPNINO: UnAmin rd OmMoo ghry vbbles U.& Coprdaiw IRf lad Is Atafed b legs proMeuana. • • 2000 EfION Change Order (Instructions on reverse side) PROJECT: (Name and address) FAYETTEVILLE PUBLIC LIBRARY 401 WEST MOUNTAIN STREET FAYETTEVILLE ARKANSAS 72701 AIA DOCUMENT I G701-2000 CHANGE ORDER NUMBER: 03 OWNER ❑ DATE: 20 SEPTEMBER 2002 ARCHITECT'S PROJECT NUMBER: 2000073-00 f{da:7S;•L1l4 TO CONTRACTOR: CONTRACT FOR: (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST - PROJECT MANAGER PO BOX 907 ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) Provide 10,400 square feet of additional blasting to break up rock. The original (Contract Sum) was $ 17,633.931.00 ARCHITECT ❑ CONTRACTOR ❑ 21 MAY 2002 GENERAL CONSTRUCTION The net change by previously authorized Change Orders s 286064.00 The (Contract Sum prior to this Change Order was $17,919,995.00 The (Contract Sum will be (increased) by this Change Order in the amount of s_98,1Z6.00— The new (Contract Sum ) including this Change Order will be s48,018,171.00_ The Contract Time will be (increased) ,________, ,_._._..e__j by fourteen ( 14 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 23 JUNE 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as escribed in Subparagraph 7.3.8 of AIA Document Alm. /? Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS CROSSLAND CONST. CO. INC. PO BOX 790 PO BOX 907 -F ROGERS AR 72759 Anr'IYJa.CTT-(Typed name) CONTRACTOR (Typed name) Ass date iced (signor re) nature) JAR) S FOSTER JOHN PRIEST BY BY 3/czq-4U_ o __ DATE DATE DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEUILL F, AR 72701 OWNER (Typed name) EARNEST FIELD ❑ OTHER ❑ O2000 AIA® AIA DOCUMENT 6701-2000 CHANGE ORDER 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 Instructions GENERAL INFORMATION PURPOSE. This document is intended for use in implementing changes in Work agreed to by the .the, Owner, Contractor and Architect. Execution of a completed G7oa forthindicatesagreeinentuponall,the terms of the change, including any changes in the Contract Sum (or Guaranteed MaximumPrice) and i.-- �; - Contract Time. ,, RELATED DOCUMENTS. This document was prepared for use,under the terms of AIA general conditions, including AIA Document Azol, General Conditiorrs'of the Contract for.Construction`, and.the-general conditions contained in AIA Document Aioj, Abbreviated Owner -Contractor Agreement Form for Construction Projects of Limited Scope —Stipulated Sum. .._ . . - . USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. REPRODUCTIONS. AIA Document G7m is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permission of the AIA. The G7ot document is intend- ed to be used as a consumable —that is, the original document purchased by the user is intended to be con- sumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7ot in whole or in part. A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com- pleted or executed G7m, but only for -use in connection with a particular project. - N �� COMPLETING THE G7O1 FORM - - DESCRIPTION OF CHANGE IN THE CONTRACT ry Insert a detailed description of the change or reference specific exhibits describing in detail ihechange to be made in the Contract by this Change Order, including any Drawings, Specifications, documents or other supporting data to clarify the scope of the change. - - DETERMINATION OF COSTS Insert-ihe-following information in the blanks provided, and strike out the terms in parentheses that do not apply: • the original Contract Sum or Guaranteed Maximum Price; • the net change by previously authorized Change Orders (note that this does not include changes authorized by Construction Change Directive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order); • the Contract Sum or Guaranteed Maximum Price prior to this Change Order; the amount of increase or decrease, if any; in the Contract Sum or Guaranteed Maximum Price;-. " :-'and•.; . -r. ' •' • the new Contract Sum or Guaranteed Maximum Price astadjusted by this�Ch'ange Order." - ll II c c CHANGE IN CONTRACT TIME r - 'o•. w o Insert the following information in the blanks provided,. and strike out the terms in parentheses that do OL�aO not apply: • theamount in days of the increase or decrease, if any, in the Contract Time; and rla.t -, i ® 2000 A I A ® AIA DOCUMENT G701-2000 • the date of Substantial Completion, including any adjustment effected by this Change Order. INSTRUCTIONS EXECUTION OF THIS DOCUMENT When the Owner and Contractor, in concurrence with ihe Architect, have reached agreement on the change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed Maximum Price) and Contract Time, the G7m document should be executed in triplicate by the two par - The American Institute ties and the Architect, each of whom retains an original. of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution. S AniirrmoezFosterHaileyJohnson To: Hugh Earnest Copy: Bob Kohler Sean Wagner From: Jim Foster Reference: Fagel Provided for City i Much of this work the Contractor. Architects & Planners September 27, 2002 Library, Change Order #3 Change Order #3 for additional blasting signed by all parties. Jy been performed and will be included in the next payment to Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8S49 •^ 2000 E&ION s • i` C AIA DOCUMENT Change Order (Instructions on reverse side) G701-2000 PROJECT: CHANGE ORDER NUMBER: 04 OWNER ❑ (Name and address) FAYETTEVILLE PUBLIC LIBRARY DATE: 03 OCTOBER 2002 ARCHITECT ❑ 401 WEST MOUNTAIN STREET ARCHITECT'S PROJECT NUMBER:2000073-00 CONTRACTOR ❑ FAYETTEVILLE ARKANSAS 72701 21 MAY 2002 ❑ CONTRACT DATE: FIELD TO CONTRACTOR: CONTRACT FOR: GENERAL CONSTRUCTION OTHER ❑ (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST- PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Direclives.) A. Reduce quantity of blasting authorized in Change Order A3 by 2,400 square feet for a decrease in Contract Sum of $22,656.00. B. Provide 2-4" PVC and 2-? PVC underground conduit for low voltage by the most direct route between the indicated pedestal location on West Avenue and the termination point in the building for an Increase in Contract Sum of $33,478.95 C. Construction Change. Directive #2 Is Incorporated Into this Change; Order and deleted as a separate document. Final quantity for hauling contaminated sob to HazMert, Inc., Rogers, AR is 2532 cubic yards at $2.90 / CY for an increase in Contract Sum of $7,342.80. D. Construction Change Directive #3 Is Incorporated Into this Change Order and deleted as a separate document Final cost for 59 cubic yards of additional excavation and fig is an increase In Contract Sum of $4,415.61. The original (Contract Sum) ) was $17.633.931.00 The net change by previously authorized Change Orders $ 384.240.00 The (Contract Sum) ) prior to this Change Order was 48,018,171.00 The (Contract Sum) ) will be (increased) (decreased) (unchanged) by this Change Order in the amount of s 22,581.36 The new (Contract Sum) ) including this Change Order will j,040,752"36 The Contract Time will be (increased) (damn, cod r by fifteen ( 15 ) days. The date of Substantial Completion as of the date of this Change Order therefore is08 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as ribed in Subp aph 7.3.8 of AIA Document A2os. Not valid until signed by the Architect. Contractor and Owner. A�7 AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 ARCHTTEY:T (typed name) Associate Architect (signora ) J FOSTER 4 o'-To2 DATE CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72756 CONTRACTOR (Typed name). nature) JOHN PRIEST. BY /O/ o/Q2 DATE CITt 0"AYETTEVILLE 113 WEST MOUNTAIN ST FAYETT AR 72701 OWNER hyped name)\I�illl� (signora — HUGH EARNEST BY �/ /D- r� / -o i- DATE 02000 AIA® AIA DOCUMENT 6701-2000 CHANGE ORDER 02000 The American Institute of Architects Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 • . 0 7� /( -m /°J! /\ o 7'( §),0O =2 _ » 0 _ § = 0 0 )///f$ \- \ o(/7�& - 2. n \k kfl §\4Ajabq \ c } A ni 44 CAUI(nu44t*e ID \})}/ . -._ cr�*�® FQ.OOO Cm \\(\\ - - § ;J !.o F§f--- Q=�..........- :- sC)) ttlIttfl \ / \ _ ID C 00 §au C k f ...........E } \ -:2-,a-, {� o - -(p s ! `(I Pr - -\ ..<;;_!!«-,- ID _ {/(} CD §s ° - 7\( >R| tsi §(® ° | , -§ ;;- �w>'It C kJ) �; - ! ............. o, --Bees 2d --naa1z.Is 333 dal:20 20 /02 02:20p CCC tirv-,i-aWiL 1u;1 tlCINCI[ CLCLIKIL 9187122044 BEAVER ELECTRIC CORPORATION 2O8 N. Block I P.O. Box 1O71 Fayetteville, A4cansas 727O2 Phone: 5011444-8755 Fax: 501/442-0938 Date: 09-30.02 1'0: Crossland S nsrwction Attn.: John Priest From: Hughes Covinatofl Total number of pages:.,.4S_ RE; Fayetteville Publi4 Library PR. #1 Revision John, Following is a cost breakllown and material list for proposal request #1 revision. Please call if you have any questions. Breakdown: Labor (305 Hours) 510,675.00 Material 1 $13,140.00 Equipment Rental S 780.00 Trenching i $ 4,600.00 Backfill (582) $ 2,250.00 Waste Removal from lob Site S 855.00 Total: ! I $32.300,00 Material List: 570' 2" Schedule 40 I4YC 570' 4" Schedule 40 PVC 10' 2" GRC 10' 4" GRC a 2" Plastic Bushing 4 4" Plastic Bushing 2 2" Cut and Thread 2 4" Cut and Thre4d 2 2" GRC couplinA1 2 4" GRC coupling 8 2" PVC female 41aptor 8 4" PVC female adaptor 6 2" PVC eoupling� 6 4" PVC couplinv"; 6 2" GRC elbow (16" Radius) 6 4" GRC elbow (36" Radius) 6 PVC Glue 4 2" Unistrut Stra(i - Rigid Efectrfcal Contractor - CommercWt & Industraal p.3 r. c'j-tc 97 oz 200 top CGC S9p-30-2002 10 12 ELECTRIC CORP. 4 4" Unistrut Strap f Rigid 2000' Pull Lint 20' Unistrut Channel 570' Marker Tape 2 Duct Tape Sincerely. Hughes Cdric+j 9197044 p.4 P. 02"2 TnTPA P.VP 0 I z Inn / E�I|E E ( 2)R� !|}& | /�Ik (�(%k(`�� \ R 2W;;; |\(| k % o / �e §)�( ( E■| _ a ' -w�§ | , <0 [_ ~ 2 | C , E QE § > k { I ! E ` .........! -- ! -------- Vt P. | | ! Rf j « . ,)& -- 7 2. 7 7 \f�i`� - z!!!owlo'LCD ( • -,�■ § -!k ( I� } �, §0 a ■ , R § . �� - \o,monw> ®® )\\" \('" a )))\()C " " 9 0 | Ez ]N C ) 0�/c9 E} ° § r ' E # (\7| ! UJ jug % 0 |.!$ (� {)))K§�§)qu || %� @ 4. -�$ - -- a ■ : ||{ f • • `� : �0 |.■i� \ CO § ONO 2 K ||2k2 § ■ ! -- | c - ;§ E I C', f \ %\ ! -- 2 ,. .,§-. § K ! f - EE _ o ............. ■ ;. � ! ( ) 220}| ' Ic 0, ci || ! ) ■§2. 7 )|! , . )22«w��«�� „ »�- j - 2po,-;p .� .............k k--- -- ) Am irmoezFosterHaileyJohnson k3I(I)1PI1IJ3i October 14, 2002 Architects & Planners To: Hugh Earnest Copy: Bob Kohler Sean Wagner From: Jim F r Reference: }PL / e Order #4 For City records fuuiry executed Change Order #4 is transmitted. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 FAYETTEVItI,E THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Hugh Earnest, Urban Development Director From: Heather Woodruff, City Clerk Date: November 24, 2002 Attached is a copy of the completed staff review form and signed change orders 1-4 to the contract with Crossland Construction for the library. The originals will be microfilmed and filed with the City Clerk. Cc: Nancy Smith, Internal Auditor .. . .. •• ✓ . STAFF REVIEW FORM , c) I g 3 -OZ _T Agenda Request X Contract Review MICROFILMED 103 I OZ _ Grant Review For the Fayetteville City Council meeting of — J FROM: ti CktCNes1 I, J 1J 9e o ones Name Division Departrnent_ ACTION REQUIRED: ft�'P,QOV�1 L Of Cllr OLOPas COST TO CITY:�1 it3 8751.00 qo , �21.3Ia l;a)I IW o•06 Cost of this Request +3 sy aa,5£d36 91EO- 9,So- s -soy -r,6 Account Number 99073' ao Project Number UET EVI W: <- 'Budget Manager S LI,619, 3// Category/Project Budget Funds Used to Date S Remaining Balance Item Category/Project Name Program Name Fund _Budget Adjustment Attached Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: Accounting Manager Date City Atto y ate aA4 J p - Purchasing Officer Date GRANTING AGENCY ADA Coordinator Internal Auditor STAFF RECOMMENDATION: Approval of the Resolution and Budget Adjustment Date Date Date Cross Reference 7L1±t ±t Date New Item: Yes No ctor Date Prev Ord/Res #: hate Orig Contract Date: i Page 2 STAFF REVIEW FORM Description Meeting Date Comments: Budget Coordinator Accounting Manager City Attorney ��H' 23rF6 Purchasing Officer ADA Coordinator Internal Auditor Reference Comments: .CO TRUCTION • OWNER ❑ • 'CHANGE • ARCHITECT O CONTRACTOR O DIRECTIVE FIELD O • A/A DOCUMENT G714 OTHER O (Instructions on ren ti -se side. This document replaces A/A Document G71,3. Construction Change Authorization.) • PROJECT: Fayetteville Public Library (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager PO Box 907 Rogers, Arkansas 72756 You are hereby directed to make the following change(s) in this Contract: DIRECTIVE NO: DATE: August 21, 2002 ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Haul contaminated soil to the Rogers, Arkansas site designated by HazMert, Inc. FTN Associates is to delineate the boundaries of material to be removed under the project testing allowance. Provide subcontractor's hauling records to document quantity removed. Do not exceed 3,000 cubic yards without additional written authorization. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑ Lump Sum (increase) (decrease) off X❑ Unit Price of f 2.90 per cubic yard ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. ❑ as follows: 2. The Contract Time is proposed to (be adjusted) XX X XrX1XnXejK1. The proposed adjustment, if any, is (an increase of .fjtteen days) dt dfeXtXstXcX 15 days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. Am i rm oez F oste rH a i l eyJ o h n s on AFxxerxgomtx Associate Architect PO Box 790 Address Fayetteville, Arkansas 72702 7�4�6 • DA E- Cit of Fayetteville OWNER 113 W. Mountain St. Address Fayetteville, Arkansas 72701 DATF. O Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONTRACTOR PO Box 907 Address Rogers, Arkansas 72756 BY DATE I I CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA DOCUMENT G71♦ • CONSTRUCTION CHANCE DIRECTIVE • 1987 EDITION • AIA® • © 1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G714-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. INSTRUCTION SHEET FOR AIA DOCUMENT G714, CONSTRUCTION CHANGE DIRECTIVE • A. GENERAL INFORMATION 1. Purpose AIA Document G7 11 replaces former AIA Document G713, Construction Change Authorization, This document was developed as a directive for charges in the Work which, if not implemented expeditiously, might delay the Project. In contrast to a Change Order (AIA Document (1701)- AIA Document 6714 is to he used where the Owner and Contractor, for whatever reason, have not reached agreement upon the proposed changes in the Contract Sum or Contract Time Upon receipt of the completed G 714, the Contractor must promptly proceed with the change in the Work described therein. 2. Related Documents This document was prepared for u e under the tents of AIA Document A201, General Conditions of the Contract for Construction; under the general conditions contained in A IA Documents A 107 and Ai 17; and under other AIA general con di l ions beginning with the 1987 editions, 3. Use of Current Documents Prior to using any AIA document, the user should consult the AIA, am AIA component chapter or a current AIA Documents >rice List to determine the current edition of each document. 4. Limited License for Reproduction AIA Document 6714 is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written pemnis- sion of the AIA. The 6714 document is intended to be used as a consumable —that is, the original document purchased by the user is intended to be consumed in the course of being used, There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce them. A limited license is hereby granted to retail purchases to reproduce a maximum of ten copies of completed or executed 0714, hilt only tar use in connection with a particular Project. B. COMPLETING THE G714 FORM 1. With the concurrence of the Owner, the Architect initiates and prepares the form (including a description of the Work) and anachmeuLs. 2. Method of Determining Costs In accordance with Subparagraph 733 of AlA Document A20 (1987 edition), insert the method proposed for determining the tins cost of the Work Involved. Lunip Sum should be used where there is likely to he annual agreement by the Owner and Contractor as to the total cost of the change all costs associated with the change are included in the Lump Sum, Unit Price should be used where there is likely to he mutual agreement by the Owner and Contractor as to the cost per unit of measurement for the change. but where the number of units of measurement is not capable of reasonable determination at the time the tome is signed. Reference to Subparagraph 7.3.[i of AIA Document A201 (1987 edition) indicates that payment will be made on a time and material basis with reasonable allowances for overhead and profit as defined therein. Refer to Subparagraph ?,3,(i for a detinition of the method proposed for (IC tennin- ing costs to be included. 'fie space after the designation as follows" should be used where more than one method of adjustnamt, or a method other than those designated above, is proposed and where the Contractor is likely to concur with one or more of the specified methods. Pending find determination of the cost to the Owner, amounts TALI( in dispute may he included in Applications for Pavnnent. Such undisputed amounts should be clearly documented by written agreement. 3. Change in Contract Time Insect the proposed change in Contact Time, if any. associated with the change. C. EXECUTION OF THE DOCUMENT 1. The document should he executed in nor less than uiplieate by the Owner and Architect. 2. Once the Architect has completed the firm as described above and has executed it in triplicate, all three copies should be sent to the Owner for authorization, since the Architect alone does not have the authotity to authorize additional expenditures or time cxlensons. The Owners represen- tative who execures this document must be legally empowered to authorize additional funds, and the amount of the proposed change must not exceed the representative's monetary authorization. Once authorized by the Owner or the Owner's representative. one copy should he scot by the Architect to the Contractor. 3. The Contractor oust promptly proceed with the chsutge directed. If the proposed method of adjustment is acceptable: the Contractor so advise, the Architect and the method selected shill he utilized a the determination of haws Applications for Payment If the proposed method of adjustment is not acceptable. the Ci)') tractor so advises the Architect. In such event. the method of the adjustment will automatiea ly become that designated in Subparagraph 7.3,6.'1 The Architect should prepare a Change Order for execution by the Owner. Architect and Contractor for the Work directed by she Construcmnn Change Directive when (ad the Contractor agrees to the proposed adiusmient of the Contract Sunn and Contract 1 -ire upon receipt of the Construction Change Directive or (b) the Contactor and Owner agree to the determination by the Architect of the change in Contract Sum pursuant to Subparagraph 7.3.6 a nd Contract Time puistcint to Subparagraph 7.3.8. If, following the Architects determination, no agreement is reached, the matter is referred to doe Architect as a Claim. 3/88 C ST'RUCTION • OWNER O • CHANGE ARCHITECT U CONTRACTOR ❑ DIRECTIVE FIELD O ❑ AIA DOCUMENT G714 OTHER (instructions on reverse side. This dtxunuwt replaces A/A Uxunuvrt G713, Construction Change Authorization.) PROJECT: Fayetteville Public Library (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager PO Box 907 Rogers, Arkansas 72756 You are hereby directed to make the following change(s) in this Contract: DIRECTIVE NO: 2 DATE: August 21, 2002 ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Haul contaminated soil to the Rogers, Arkansas site designated by HazMert, Inc. FTN Associates is to delineate the boundaries of material to be removed under the project testing allowance. Provide subcontractor's hauling records to document quantity removed. Do not exceed 3,000 cubic yards without additional written authorization. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: O Lump Sum (increase) (decrease) of )CI Unit Price off 2.90 per cubic yard . O as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. O as follows: 2. The Contract Time is proposed to (be adjusted) 0(r"xrt(Iltrxeio. The proposed adjustment, if any, is (an increase of fifteendays) 4( X-Xocsx x 1-r+ days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. Am i rm oez F oste rHa i t eyJ o h n s o n AIKZK7l fix Associate Architect PO Box 790 Address Fayetteville, Arkansas 72702 BY DATE City of Fayetteville OWNER 113 W. Mountain St. Address Fayetteville, Arkansas 72701 Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONTRACTOR PO Box 907 Address Rogers, Arkansas 72756 BY DATE l i CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA DOCUMENT G714 • CONSTRUCTION CIIANGE DIRECTIVE • 1987 EDITION • AlA® • ©I987 • ll1E AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, NW.. WASHINGTON. D.C. LIXRK. WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecutlon. G714-1987 CONSTRUCTION OWNER ❑ • CHANGE ARCHITECT O DIRECTIVE CONTRACTOR O FIELD O AIA DOCUMENT G714 OTHER ❑ (INsfnrclioru on rnvne side. This document replaces A/A Documeru G713. Crnutn¢fion Change Authorization.) PROJECT: Fayetteville Public Library (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager PO Box 907 Rogers, Arkansas 72756 You are hereby directed to make the following change(s) in this Contract: DIRECTIVE NO: DATE: August 21, 2002 ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Haul contaminated soil to the Rogers, Arkansas site designated by HazMert, Inc. FTN Associates is to delineate the boundaries of material to be removed under the project testing allowance. Provide subcontractor's hauling records to document quantity removed. Do not exceed 3,000 cubic yards without additional written authorization. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑ Lump Sum (increase) (decrease) of t XC Unit Price of f 2.90 per cubic yard ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. O as follows: 2. The Contract Time is proposed to (be adjusted) pfl:"Xrttry(nxet0. The proposed adjustment, if any, is (an increase of fifteen days) (( dfcMdtsX. X 15 days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. Ami rmoezFosterHaileyJohnson Asonnmomtx Associate Architect PO Box 790 Address Fayetteville, Arkansas 72702 BY �e g DAT • V. City of Fayetteville OWNER 113 W. Mountain St Address Fayetteville, Arkansas 72701 BY D DATE § l v�-/ (✓ Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONTRACTOR PO Box 907 Address Rogers, Arkansas 72756 BY �/ DATE Z l I CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AlA DOCUMENT G714• CONSTRUCTION CHANGE DIRECTIVE• 1987 EDITION • AIA® •©1987•THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE, N.W., WASHINGTON. D.C. 2(XRl6 G714-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subiecl to legal pro.aeutlon. C AmirmoezFosterHaileyJohnson MEMORANDUM To: Bob Kohler From: Jim Fostey Reference: Library, CCD 2 August 20, 2002 The originaLan� four copies of CCD #2 are transmitted for Owner approval. Retain two for City and your files. Please return 3 signed copies to me. Also provided is your final copy of CCD #1. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479 112-S49 RESOLUTION NO. 137_02 MICROFILMED A RESOLUTION APPROVING CHANGE ORDER NUMBER 5 TO THE CONTRACT ENTERED INTO MAY 21, 2002 WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF FOUR HUNDRED TWO THOUSAND EIGHT HUNDRED NINETY-FIVE DOLLARS AND EIGHTY-FOUR CENTS ($402,895.84) TO PURCHASE AND INSTALL EXTERIOR CLADDING FOR THE NEW FAYETTEVILLE PUBLIC LIBRARY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of Fayetteville, Arkansas, hereby approves Change Order Number 5 to the contract entered into May 21, 2002 with Crossland Construction Company, Inc. in the amount of Four Hundred Two Thousand Eight Hundred Ninety -Five Dollars and Eighty -Four Cents ($402,895.84) to purchase and install exterior cladding for the new Fayetteville Public Library. A copy of Change Order Number 5, marked Exhibit "A" is attached hereto and made a part hereof. PASSED and APPROVED this 19th day of November, 2002. r Clj APPROVED: By: &/Z - DAN C4%' •• 2000 E*O 1 AIA DOCUMENT Change Order (Instructions on reverse side) G701-2000 PROJECT: CHANGE ORDER NUMBER: OWNER ❑ (Name and address) 05 FAYETTEVILLE PUBLIC LIBRARY DATE: ARCHITECT ❑ 401 WEST MOUNTAIN STREET 06 NOVEMBER 2002 ❑ FAYETTEVILLE ARKANSAS 72701 ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR CONTRACT DATE: FIELD ❑ 21 MAY 2002 TO CONTRACTOR: CONTRACT FOR: OTHER ❑ (Name and address) GENERAL CONSTRUCTION CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST- PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include .'/,ere applicable, any undisputed amount attributable to previously executed Construction Change Directives.) ADD ARCHITECTURAL PRECAST CONCRETE (APC) AND BRICK CONSISTENT WITH REVISED DRAWINGS DATED 5/10/02: A251, A252, A253, A254, A351, A501, A502, A503, A504, A505, A508 3 A515. ADD BRICK EXTERIOR CLADDING TO TWO STAIR TOWERS. CHANGE APC TO STONE BELOW ELEVATION 1372.!6ON BOLLARDS AND PROVIDE APC CAPS ABOVE IN ELEVATIONS 8 310, A253. CHANGE STONE STEP MATERIAL TO BE OWNER PROVIDED. PROVIDE APC AT CANOPIES ON PLAZA DECK BUT DELETE BRACKET DETAIL PORTION OF DETAIL 111A513. •The original (Contract Sum) (^u__u_.__d x e_..: .. .. •_) was $ 173,'{,041 00 The net change by previously authorized Change Orders $�f{06 621 iR The (Contract Sum) ( ) prior to this Change Order was s18 040 752.36 The (Contract Sum) (Gu...anugd Mai -'mum N'') will be (increased) (daGR Geed) (uwekaxged) by this Change Order in the amount of $ 402,895,84 The new (Contract Sum) including this Change Order will b1t4431648.20 The Contract Time will be es '; ')(.anchanged) by ( ) days. The date of Substantial Completion as of the date of this Change Order therefore is08 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document A2ot. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 ARCHITECT (Typed name) Associate Architect (Sgnature) JAMES FOSTER • �N0y o' DATE CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72756 CONTRACTOR (Typed name) attire) JOHN PRIEST SJ DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEVILLE, AR 72701 OWNER (Typed name) DAN COODY, MAYOR // / BY Z /"!� DATE J 02000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER vzuuu Ine American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 C1 • AmirmoezFosterHaileyJohnson MEMORANDUM December 3, 2002 To: John Priest Copy: Sean Wagner v -Bob Kohler From: Jim Foster Reference: Fayetteville Public Library, Change Order #5 Your fully executed copy of Change Order #5 is provided. Please proceed. Post Office Box 790. 100 West Ccntcr, Suitc 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-$849 2000 EON AIA DOCUMENT Change Order (Instructions on reverse side) G701-2000 PROJECT: CHANGE ORDER NUMBER: 06 OWNER ❑ (Name and address) FAYETTEVILLE PUBLIC LIBRARY DATE: 31 DECEMBER 2002 ARCHITECT ❑ 401 WEST MOUNTAIN STREET ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR ❑ FAYETTEVILLE ARKANSAS 72701 21 MAY 2002 ❑ CONTRACT DATE: FIELD GENERAL CONSTRUCTION OTHER ❑ TO CONTRACTOR: CONTRACT FOR: (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST- PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously erecuted Construction Change DirMives.) INCREASE THE ALLOWANCE FOR TESTING AND INSPECTION FROM $25,000 TO $45,000. THIS $20,000 ADDITIONAL ALLOWANCE IS TO COMPENSATE FOR ACTUAL COSTS FOR TESTING AND INSPECTION EXCEEDING THE ORIGINAL ALLOWANCE AND ASSOCIATED CHANGES IN CONTRACTOR'S COSTS UNDER GENERAL CONDITIONS 3.8.2.2. • The original (Contract Sum) (Guaranteed Maximum Price) was $ 17,633,931.00 The net change by previously authorized Change Orders s 809,71720 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was $_18,443,643.20 The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (unchanged) by this Change Order in the amount of $ 20,000.00 The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order will belP,463,648.20 The Contract Time will be (increased) (decreased) (unchanged) by ( ) days. • The date of Substantial Completion as of the date of this Change Order therefore is 08 JULY 2004 NOTE: This Change Onler does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document Axon. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 AfCi (iyprd name) �J/jMES FOSTER • B41 tc,v DATE CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS. AR 72766 CONTRACTOR (Typed name) ignature) JOHN PRIEST BY DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEVILLE, AR 72701 r/�lo3 DATE 02000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 % S `Le. O��b Arnir oezFosterHaileyJohnson Architects & Planners MEMORANDUM January 2, 2002 To: Hugh Earnest Copy: Sean Wagner Bob Kohler From: Jim Foster Reference: Fayetteville Public Library, Change Order #6 C Attached are five copies of Change Order #6 for Owner approval. Independent testing and inspection services have exceeded the original allowance established in the contract. Be aware that this $20,000 increase will not cover the full amount of testing services required during the course of construction and an additional change will be necessary soon. This does allow services already completed to be paid. The construction material testing requirements included in the specifications for the project are typically required by building codes and by the design team's standards of professional care. They serve to verify that the work being completed meets the needs of public health, safety and welfare. We on the design team have been reviewing the specific requirements, along with the performance of the suppliers and contractor thus far, and have recommended reducing the frequency of certain testing. After the Mayor signs, please retain the original for City record and return the other copies to me. Please advise if you have questions. 44 ss& 11Fo5 Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 21 2 0 DOE del 0 N :� 4a 6x4At 3/ 7/03 � U3 Av 3IZ� AIA DOCUMENT I G701-2000 Change Order (Instructions on reverse side) PROJECT: CHANGE ORDER NUMBER: 07 OWNER O (Name and address) DATE: 27 FEBRUARY2003 ARCHITECT ❑ FAYETTEVILLE PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR ❑ 401 WEST MOUNTAIN STREET 21 MAY2002 FIELD O CONTRACT DATE: FAYETTEVILLE ARKANSAS 72701 TO CONTRACTOR: CONTRACT FOR: GENERAL CONSTRUCTION OTHER ❑ (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST- PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) Refer to attachment for changes to the Contract. The original (Contract Sum) (GuaranLdst — — Pried was s 17,633,931.00 The net change by previously authorized Change Orders $ 829,717.20 The (Contract Sum) "or to this Change Order was $_18,463,648.20 The (Contract Sum) ) will be (increased)'(dea.e._) (nehaee);k) by this Change Order in the amount of s 93,653.00 The new (Contract Sum) (Gtoaia '-_d Mnit ..-.. P. ) including this Change Order will be s18,557,301.20 The Contract Time will be (increased) (J1.J) (h%.bJ) by four ( 4 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 12 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of ALA Document Azm. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS CROSSLAND CONST. CO. INC. PO BOX 790 PO BOX 907 FAYETTEVILLE, AR 72702 ROGERS, AR 72756 ARCllFFEET (Typed name) CONTRACTOR (Typed name) Associate chi ct tgnan . gnawre) JAI)V S FOSTER JOHN PRIEST Y BY 2lfi&O3 �ZA7103 DATE DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST (Typed MAYOR DAN COODY BY '/ DAT O2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. O2000 AIA® AIA DOCUMENT G701-2000 CHANGE RDER The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 0i Instructions GENERAL INFORMATION PURPOSE. This document is intended for use in implementing changes in the Work agreed to by the Owner, Contractor and Architect. Execution of a completed G7of form indicates agreement upon all the terms of the change, including any changes in the Contract Sum (or Guaranteed Maximum`Price) and Contract Time.' RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions, including AIA Document Azoi, General Conditions' of the Contract for Construction;; and the-gehefal conditions contained in AIA Document 'Aioj;"Abbreviated Owner -Contractor Agreement Form for Construction Projects of Limited Scope —Stipulated Sum. , - USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. REPRODUCTIONS. AIA Document G7or is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permission of the AIA. The G7ot document is intend- ed to be used as a consumable —that is, the original document purchased by the user is intended to be con- sumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7or in whole or in part. A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com- pleted or executed G7or, but only foruse in connection with a particular project. I. COMPLETING THE G701 FORM DESCRIPTION OF CHANGE IN THE CONTRACT Insert a detailed description of tlie'change or reference specific exhibits describing in detail the change to be made in the Contract by this Change Order, including any Drawings, Specifications,documents or other supporting data to clarify the scope of the change. ' DETERMINATION OF COSTS Insert the following information in the blanks provided, and strike out the terms in parentheses that do not apply: • the original Contract Sum or Guaranteed Maximum Price; • the net change by previously authorized Change Orders (note that this does not include changes authorized by Construction Change Directive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order); • the Contract Sum or Guaranteed Maximum Price prior to this Change Order; the amount ofincrease or decrease, if any, in the Contract Sum or Guaranteed Maximum Price;_. and .. -.: -.'. • the new Contract Sum or Guaranteed Maximum Price as adjusted by this Change �Order:c ' " 0 o CHANGE IN CONTRACT TIME _ 'oo.00' Insert the following information in the blanks provided, and strike out the terms -in parentheses that do D not apply: O 2000 A I A® • the amount in days of the increase or decrease, if any, in the Contract Time; and AIA DOCUMENT G701-2000 • the date of Substantial Completion, including -any adjustment effected by this Change Order.., INSTRUCTIONS EXECUTION OF THIS DOCUMENT When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed Maximum Price) and Contract Time, the G7or document should be executed in triplicate by the two par - The American Institute of Architects ties and the Architect, each of whom retains an original. 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution. Attachment to Fayetteville Public Library Change Order #7 A. Adjust amount of allowance for testing and inspection from $45,000 to $110,000, for an increase in the Contract Sum of $65,000. B. Change site retaining walls under four feet in height to CMU backup wall in accord with Proposal Request #2 for a reduction in the Contract Sum of $3,972. C. Change subsiab drainage in the parking deck in accord with Proposal Request #3 for an increase in the Contract Sum of $2,665. D. Increase the amount paid for drilled piers using unit prices based on actual depths drilled for the first 85 piers in for an increase in Contract Sum of $11,854. E. Construction Change Directive #5 is incorporated into this Change Order and deleted as a separate document covering additional excavation, hauling of contaminated earth and backfilling of a final quantity of 744 CY at a unit price of $21.17 per CY for an increase of $15,750. F. Provide barrier to control flow of contaminants per Owner request in accord with Proposal Request #4 for an increase in the Contract Sum of $2,356.- G. Adjust time allowed for construction by four days due to weather delay during December 2002. ! 2000 E•0N AIA DOCUMENT Change Order (Instructions on reverse side) G701-2000 PROJECT: CHANGE ORDER NUMBER: 08 OWNER ❑ (Name and address) DATE: 16 JUNE 2003 ARCHITECT ❑ FAYETTEVILLE PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: CONTRACTOR ❑ 401 WEST MOUNTAIN STREET 2000073-00 ❑ FAYETTEVILLE ARKANSAS 72701 CONTRACT DATE: FIELD TO CONTRACTOR: CONTRACT FOR: 21 MAY 2002 OTHER ❑ (Name and address) GENERAL CONSTRUCTION CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST - PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include. where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) 1. Allowance Item 3, $800.00 for Project Signage, is consumed with no change in Contract Sum. 2. Add seven days to the Contract Time due to weather delay in February 2003. 3. Deduct $2,120.40 from the Contract Sum for change in cavity wall waterproofing to Carlisle CCW WIP 300HT. 4. Allowance item in Exhibit C, 8.1.7.1.2, $594,945.00 for Lighting Fixtures, is authorized as proposed in Proposed Change Order Request 20 with no change in Contract Sum. 5. Add a new allowance to the Contract Sum in the amount of $25,849.00 per Proposed Change Order Request 21 for sales tax on lighting fixtures with payment to be based on actual sales tax paid. •The original (Contract Sum) (Guaranteed "lax•iniuni Price) was s 1T3,931.00 The net change by previously authorized Change Orders x_923,37020 The (Contract Sum) ( prior to this Change Order was $_18,557,301.20 The (Contract Sum) ( will be (increased) ( raasad) (u�nchang) by this Change Order in the amount of s 7z 778 RD The new (Contract Sum) (Guaranteed Maximum Price` including this Change Order will be sJ8,581 029_RO The Contract Time will be (increased) (c"rd) (unhangod) by Seven ( 7 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 19 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document Mm. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 AA-tR> tTVF ('Typed name) Associate ilea (Sign arc) JAME$-FOSTER BY •I(CO JImlo� DATE CROSSLAND CONST. CO. INC. PO BOX 907 CONTRACTOR (Typed name) nure) JOHN PRIEST BY DATE CITY OF FAYETTEVILLE 113 WESZ MOUNTAIN ST MAYOR DAN COODY BY DATE7( z2 C LS 02000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 Instructions GENERAL INFORMATION PURPOSE. This document is intended for use in implementing changes in the Work agreed to by the Owner,, Contractor and Architect. Execution of a completed G7or form indicates agreement upon all the terms of the change, including any changes in the Contract Sum (or Guaranteed Maximum Price) and Contract Time. ` „ - •' !• - _ .. RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions, including AIA Document A2or, General Conditions of the Contract for Construction, and the:general conditions contained in AIA Document Aro7, Abbreviated Owner' ContractorAgreement' Form for Construction Projects of Limited ScopeStipulated Sum. - 1 ' USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each '- -document: REPRODUCTIONS. AIA Document G7oi is a copyrighted work and may not be reproduced or excerpted - - from in substantial part without the express written permission of the AIA. The G7or document is intend- ed to be used as a consumable —that is, the original document purchased by the user,is intended to be con- ' sumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7or in whole or in part. . - - A limited license is hereby granted' to retail purchasers to reproduce a maximum of TEN copies of a com- pleted or executed G7m, but only for use in connection with a particular project. COMPLETING THE G701 FORM DESCRIPTION OF CHANGE IN THE CONTRACT Insert a detailed description of the change or reference specific exhibits describing in detail the change to _ be made in the Contract by this Change Order, including any Drawings, Specifications, documents or - other supporting data to clarify the scope of the change. DETERMINATION OF COSTS Insert the following information in the blanks provided, and strike out the terms in parentheses that do not apply: • the original Contract Sum or Guaranteed Maximum Price; • the net change by previously authorized Change Orders (note that this does not include changes authorized by Construction Change Directive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order); ' - • the Contract Sum or Guaranteed Maximum Price prior to this Change Order; -• the amount of increase or decrease, if any,'in the Contract Sum or Guaranteed Maximum Price; and _ -- _ .••the -hew Contract Sum or Guaranteed Maximum Price.as adjusted by this Change.Order. WI1c CHANGE IN CONTRACT TIME 'oo..00 Insert the following information in the blanks provided, and strike out the terms in parentheses that do Q not apply: ® 2000 AIA ® • the amount in days of the increase or decrease, if any, in the Contract Time; and AIA DOCUMENT G701-2000 • the date of Substantial Completion, including any adjustment effected by this Change Order. INSTRUCTIONS ' EXECUTION OF THIS DOCUMENT • When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed Maximum Price) and Contract Time, the G7or document should be executed in triplicate by the two par - The American Institute of Architects ties and the Architect, each of whom retains an original. 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution. 4 . AmirmoezFosterHaileyJohnson • Architecu & PlannersMEMORANDUM June 26,20W • CJ To: Mayor Dan Coody Copy: Bob Kohler Sean Wagner From: Jim Foste Reference:p ,ayeftey elPntilico itirary, Change Order 8 Returned fo ner record is one copy of CO 8 signed by all parties. add Res * 83-0 RECEIVED JUN26 6 2003 CITY OF r, .: S (TEVILLE CITY CLERK'S OFFICE Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 • • •2O ED•ON Change Order (Instructions on reverse side) PROJECT: (Name and address) FAYETTEVILLE PUBLIC LIBRARY 401 WEST MOUNTAIN STREET FAYETTEVILLE ARKANSAS 72701 TO CONTRACTOR: (Marne and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST - PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 AIA DOCUMENT CHANGE ORDER NUMBER DATE: G701-2000 09 22 SEPTEMBER 2003 ARCHITECT'S PROJECT NUMBER:2000073-00 CONTRACT DATE: 21 MAY 2002 CONTRACT FOR: GENERAL CONSTRUCTION OTHER ❑ OWNER O ARCHITECT ❑ CONTRACTOR ❑ FIELD ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applirabfe, any undisputed amount attributable to previously executed Construction Change Directives.) Refer to attachment for changes to the Contract. The original (Contract Sum) was 617,633,931,00 The net change by previously authorized Change Orders 6 947,098.80 The (Contract Sum) prior to this Change Order was s 18,581,029.80 The (Contract Sum) will be (increased) +eased) (unchanged) by this Change Order in the amount of s 10,724.00 The new (Contract Sum) ntcoi " "wt, --um Price) including this Change Order will be 618,591,753.80 The Contract Time will be `,:.____�»+�+) (mo d) (unchanged) by --- ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is19 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document A2or. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE. AR 72702 A1tt-fH₹EET (Typed name) Associate A ice Sign ore) ES FOSTER Ili ?fL2P 03 DATE CROSSLAND CONST. CO. INC PO BOX 907 ROGERS, AR 72756 CONTRACTOR (Typed name) Rnature) JOHN PRIEST NA �y/o3 DAT CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYE EVILLE,A 72701 OWMR (Typed n n MAYOR DAN COODY BY f/7? /07 DAT @2000 AIA® AIA DOCUMENT 6701-2000 CHANGE ORDER 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 Instructions GENERAL INFORMATION PURPOSE. This document is intended for use in implementing changes in the Work agreed to by the Owner; Contractor and Architect. Execution of a completed G701 form indicates agreement upon all th-e 'terms of the change, including any changes in the Contract Sum (or Guaranteed'Maximum Price) and' = :Contract -Time. c_c • , a^ RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions, including AIA Document Azo1, General Condition'sof the Contract for Construction; and the general conditions contained in AIA Document A1o7 AbbreviateaaOwne1,ContFactor Agreement Form for` Construction Projects of Limited Scope —Stipulated Sum. �- , - °'',-d i...',� C.- USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. REPRODUCTIONS. AIA Document G7o1 is a copyrighted- work and;may:not be reproduced or excerpted from in substantial part without the express written permission of the AIA. The G7ot document is intend- ed to be used as a consumable —that is, the original document purchased by the user is intended to be con- sumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7m in whole or in part. A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies -of a com- pleted or executed G7ot, but nlyfor use in, connection with a particular project. { COMPLETING THE G701 FORM DESCRIPTION OF CHANGE IN THE CONTRACT . Insert a detailed description of the cliange;or reference specific exhibits describing in detail the change to -,be made in the Contract by this Change Order, including any Drawings, Specifications, documents or other supporting data to clarify the scope of the change. DETERMINATION OF COSTS Insert the following'information in the blanks provided, and strike out the terms in parentheses that do not apply: • the original Contract Sum or Guaranteed Maximum Price; • the net change by previously authorized Change Orders (note that thisdoes not include changes authorized by Construction Change Directive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order); • the Contract Sum or Guaranteed Maximum Price prior to this Change Order; --the'amountof ihcrease or decrease, if ariy; in -the Contract'Sum or Guaranteed Mazimutn-Price; .--I a,, jj II t' ' the new.Contract'Surn or Guaranteed Maziiriurri'Price'asadjusted by this Chauge Order ' : "r' o, a CHANGE IN CONTRACT TIME ' ' co,___ Insert the following information in the blanks provided, and strike out the terms in parentheses that do [_____ not apply: O 2000 A I A® • the amount in days of the increase or decrease, if any, in the Contract Time; and AIA DOCUMENT G701-2000 • the date ofSubstantial Completion, includinglany' adjustment effected by this Change Order:.-- - INSTRUCTIONS EXECUTION OF THIS DOCUMENT When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed The American Institute Maximum Price) and Contract Time, the G7m document should be executed in triplicate by the two par - of Architects ties and the Architect, each of whom retains an original. 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution. • • AmirmoezFosterHaileyJohnson MEMORANDUM To: Mayor Dan Coody Copy: Bob Kohler Sean Wagner From: Jim Foster Reference: Fayetteville nblic Library, Change Order 9 Attached are t ginal and five copies of Change Order #9 consisting of nine items: Scptcmbcr 22, 2003 1. Refinements were requested to the Lighting Control System as documented in Proposal Request 7 which results in no change incost. $0.00 2. As part of Change Order #5 architectural precast column covers and bollards were deleted. Time did not then allow design and pricing of its replacement. Proposal Request 8 provided this design which was adjusted by memo dated 9/02/03. The result is an increase in cost of $20,542.00 Five motorized blackout shades on north windows were deemed unnecessary and a price to delete was described in Proposal Request 9. This decreases cost in the amount of ($3,000.00) 4. Revisions to HVAC ductwork were requested to change some areas from double wall to single wall as itemized in Proposal Request 11. The savings yield a decrease in cost of ($19,689.00) 5. Electrical and plumbing work the irrigation cistern defined in Proposal Request 12, and further modified 9/04/03 requires an increase in the cost of $5,333.00 6. After State Health Department authorized, we requested a price to change from standard to waterless urinals in Proposal Request 13. This causes an increase in of $1,936.00 7. In Proposal Request 14 we asked for credit to delete five hose valve cabinets that were not needed. This causes a decrease in cost of ($475.00) 8. In discussions with the Contractor regarding the head of masonry openings we developed an alternate detail that yields a cost reduction of ($9,503.00) 9. Asa courtesy, the Contractor agreed to pay HAZ-M.E.R.T., Inc. for accepting and treating contaminated soil from the project site for an add of $15,580.00 The total of all changes above is an increase of $10,724.00. Please advise Bob Kohler or me if you have questions. After City approval, please return the original and four copies to me. I will return the original to the City after the Contractor has signed it. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 •� . • • • • • ATTACHMENT TO FAYETTEVILLE PUBLIC LIBRARY CHANGE ORDER #9 1. Make changes to the Lighting Control System as directed in Proposal Request 7 for no change in Contract Sum. $0.00 2. Provide revisions to trellis support structure including covering tube columns and providing bollards as described in Proposal Request 8, modified by memo dated 9/02/03 for an increase in Contract Sum of $20,542.00 3. Delete five motorized blackout shades as itemized in Proposal Request 9 for a decrease in Contract Sum of ($3,000.00) 4. Provide revisions to HVAC ductwork in accord with Proposal Request 11 for a decrease in Contract Sum of ($19,689.00) 5. Provide the electrical and plumbing work defined in Proposal Request 12, as modified 9/04/03, for the irrigation cistern for an increase in the Contract Sum of $5,333.00 6. Change from standard to waterless urinals consistent with Proposal Request 13 for an increase in Contract Sum of $1,936.00 7. Delete five hose valve cabinets as defined in Proposal Request 14 for a decrease in Contract Sum of ($475.00) 8. Revise head of masonry openings as proposed in Proposed Change Order Request 19, option C for a decrease in Contract Sum of ($9,503.00) 9. Pay HAZ-M.E.R.T., Inc. for accepting and treating contaminated soil from the project site for an increase in Contact Sum of $15,580.00 SUMMARY OF CHANGE TO CONTRACT SUM, INCREASE $10,724.00 FAYETTE L , �E THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Hugh Earnest Administration From: Clarice Buffalohead-Pearman" City Clerk Division Date: October 13, 2003 Re: Change Order No. 9 Attached please find an executed copy of Change Order No. 9 with Crossland Construction Company, Inc. The original agreement will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the city clerk's office know. /cbp cc: Nancy Smith, Internal Auditor Sr.GENDA REQUEST X CONTRACT REVIEW GRANT REVIEW • • STAFF REVIEW FOP* For the•Fayetteville City Council Meeting of: FROM: Hugh Earnest Name Administration Division r cros,A a `e^ 94' Ad i�isvi CO&y 1 ICR 0 FJflq Library Department ACTION REQUIRED: Approval of Change Order 9 increasing amount of project by $10,724. Monies to come from project contingency. COST TO CITY: 1G 7ay_ $ 21, 89/, F,�FO - �G✓ Cost tof (this request r��)��/� Program Category rr/ Project Name LIISO qisO sth 06 $ / ',3o , Y≤t �I�c'aj J . rJ✓PMcn'S Account oN %umber /JET Funds Used to 'fate Program / Project Category Name 1 o 13 CJt/ $ S, S'7, 06 - ✓l CAM Project Number Remaining Balance Fund Name BUDGET REVIEW: Budgeted Item Budget Adjustment Attached udget anager Date . COA,L NTTRACT/GRANTT/LEASE REVIEW: ai11. La? 966s/03 Accounting Manager Date I ernal Ay itor Date Zs ga5o3 City .Att ney Da a Purchasing Manager Date STAFF RECOMMENDATION: Division Head Department D'rector ananc s Internal Services Dir. Cross Reference Date New Item: Yes Date Previous Ord/Res#: {-11, Date Date Date Orig. Contract Date Orig. Contract Number Rec'd in Mayor ¢ Office No Jp" RESOLUTION NO. 159-03 MICROFILMED A RESOLUTION APPROVING CHANGE ORDER # _10..TO THE CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF TWO HUNDRED SIX THOUSAND SEVEN HUNDRED ONE DOLLARS ($206,701.00) TO INSTALL LOW VOLTAGE EQUIPMENT AT THE NEW FAYETTEVILLE PUBLIC LIBRARY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Change Order # 10 to the contract with Crossland Construction Company, Inc. in the amount of Two Hundred Six Thousand Seven Hundred One Dollars ($206,701.00) to install low voltage equipment at the new Fayetteville Public Library. A copy of Change Order # 10, marked Exhibit "A" is attached hereto and made a part hereof. PASSED and APPROVED this 2151 day of October, 2003. SONDRA SMITH, City Clerk IM010'.Ta,..fs : By: By: 2000 )I0ON ■1 Change Order (Instructions on reverse side) PROJECT: (Name and address) FAYETTEVILLE PUBLIC LIBRARY 401 WEST MOUNTAIN STREET FAYETTEVILLE ARKANSAS 72701 TO CONTRACTOR: (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST- PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 AIA DOCUMENT G701-2000 CHANGE ORDER NUMBER: 10 DATE: 26 SEPTEMBER 2003 ARCHITECT'S PROJECT NUMBER:2000073-00 CONTRACT DATE: CONTRACT FOR: THE CONTRACT IS CHANGED AS FOLLOWS: (include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) 21 MAY 2002 OWNER O ARCHITECT ❑ CONTRACTOR O FIELD O GENERAL CONSTRUCTION OTHER ❑ Provide fire alarm and detection system, security intrusion system, closed circuit television system, and voice and data cabling systems work as described in Proposal Request 10, excluding conduit for these systems. The original (Contract Sum) (C..anLJ t.jajumum Price) -was 617,633,931.00 The net change by previously authorized Change Orders s 957,822.80 The (Contract Sum) prior to this Change Order was $ 18,591,753.80 The (Contract Sum) tr• ^-^-'••^a ""^vii^ •m n.<rot will be (increased) (deot@ased) (tmehunged) by this Change Order in the amount of $206,700.90 'The new (Contract Sum) (Guarantees Maidmum Price) including this Change Order will be 518,798,454.70 The Contract'I•ime will bed (unchanged) by ____ ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 19 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.}.8 of AIA Document Mot. Not valid until signed by the Architect. Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 ARCHITECT (typed name) Associate rchitect sign ure ES FOSTER BY CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72756 CONTRACTOR (Typed name) JOHN PRIEST BY d7/M'3 DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEVILLE, AR 72701 OWN" (Typed name) MAYOR DAN COODY DATE 02000 AIA® AIA DOCUMENT 6701-2000 CHANGE ORDER 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 E RESOLUTION NO. 168-03 MICROFILMED A RESOLUTION APPROVING CHANGE ORDER # 11 TO THE CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF FORTY ONE THOUSAND THREE HUNDRED FORTY-TWO DOLLARS ($41,342.00) FOR WATER AND SEWER IMPROVEMENTS AT THE NEW FAYETTEVILLE PUBLIC LIBRARY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Change Order # 11 to the contract with Crossland Construction Company, Inc. in the amount of Forty One Thousand Three Hundred Forty -Two Dollars ($41,342.00) for water and sewer improvements at the new Fayetteville Public Library. A copy of Change Order # 11, marked Exhibit "A" is attached hereto and made a part hereof. PASSED and APPROVED this 18th day of November, 2003. V E:TT , APPROVED: By: ' � • MMyne ,'i .� By: SOND A SMITH, City Clerk Vt • 2000 DITION A Ll Change Order (Instructions on reverse side) AIA DOCUMENT G7O1-2OOO PROJECT: CHANGE ORDER NUMBER: 11 OWNER ❑ (Name and address) DATE: 27 October, 2003 ARCHITECT ❑ FAYETTEVILLE PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR ❑ 401 WEST MOUNTAIN STREET 21 MAY 2002 FIELD ❑ FAYETTEVILLE ARKANSAS 72701 CONTRACT DATE: GENERAL CONSTRUCTION TO CONTRACTOR: CONTRACT FOR: OTHER ❑ (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST- PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT 15 CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) Provide water and sewer improvements in streets surrounding the library project as described in Proposal Request Six. The original (Contract Sum) was $ 17,633,931.00 The net change by previously authorized Change Orders $ 1,164,523.70 The (Contract Sum) `--anteed Maximum imum Price) prior to this Change Order was s 18,798,454.70 The (Contract Sum) ) will be (increased) {decreased) (unchang)by this Change Order in the amount of $ 41,342.00 The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order will be $_18,839,796.70 The Contract Time will be (increased) (deeivat _d) (unchanged) by twelve The date of Substantial Completion as of the date of this Change Order therefore ( 12 ) days. 31 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document Azot. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 „C,,,TECT A,sc�rrrxcT (Typed name) Associate it ct (Sign lure MES FOSTER BY ocT o3 DATE CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72756 CONTRACTOR (Typed name) iature) JOHN PRIEST DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEVILLE, AR 72701 OWN fAlj (Typed name)^ MAYOR DAN COODY BY DATE O2000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER O2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 MICROFILMED RESOLUTION NO. 169-03 A RESOLUTION APPROVING CHANGE ORDER # 12 TO THE CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT.OF ONE HUNDRED TEN THOUSAND ONE HUNDRED SEVENTEEN DOLLARS ($110,117.00) TO INSTALL UNDERGROUND UTILITIES TO SEVEN (7) RESIDENCES ADJACENT TO THE NEW FAYETTEVILLE PUBLIC LIBRARY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Change Order # 12 to the contract with Crossland Construction Company, Inc. in the amount of One Hundred Ten Thousand One Hundred Seventeen Dollars ($110,117.00) to install underground utilities to seven (7) residences adjacent to the new Fayetteville Public Library. A copy of Change Order # 12, marked Exhibit "A" is attached hereto and made a part hereof. PASSED and APPROVED this 18th day of November, 2003. APPROVED: By: i DAN COODY, Ma • 2000 D14PON ■ A AIA DOCUMENT Change Order (Instructions on reverse side) G701-2000 PROJECT: CHANGE ORDER NUMBER: 12 OWNER ❑ (Name and address) DATE: 27 October, 2003 ARCHITECT ❑ FAYETTEVILLE PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR ❑ 401 WEST MOUNTAIN STREET 21 MAY 2002 FIELD [1FAYETTEVILLE ARKANSAS 72701 CONTRACT DATE: GENERAL CONSTRUCTION OTHER ❑ TO CONTRACTOR: CONTRACT FOR: (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST - PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) Provide for West Avenue Utilities not included in the AEP/SWEP proposal as described in Proposal Request 23 for an increase in Contract Sum of $110,117.00. The original (Contract Sum) was $ 17,633,931.00 The net change by previously authorized Change Orders $ 1,205,865.70 The (Contract Sum) (C ---^''w''1a imum Price) prior to this Change Order was $_18,839,796.70 The (Contract Sum) will be (increased) (Aaereased.) (ur n art) by this Change Order in the amount of $ 110,117.00 The new (Contract Sum) (Guaranteed tvtMimun' °-'f-` including this Change Order will be $18,949,913.70 The Contract Time will be(incrceccd) (decreacod) (unchanged) by --- ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 31 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3 .8 of AIA Document Azol. Not valid until signed by the Architect, Contractor and Owner.. AFHJ ARCHITECTS. PO BOX 790 FAYETTEVILLE. AR 72702 AREI I I T C C -T (Typed name) Associate Architept FOSTER 21 OCTc DATE CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72766 CONTRACTOR (typed name) 'gnalure) JOHN PRIEST BY DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEVILLE, AR 72701 OWN (Typedn ,) (Signature) MAYOR DAN COODY B / p O2000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER O2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 • • STAFF REVIEW FORM - FINANCIAL OBLIGATION AGENDA REQUEST x CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: FROM Louise Schaper Library Name Division N/A General Government Department 83-oa &925 ACTION REQUIRED: Approval of Change Order number 13 increasing the amount of the project by $31,925.00. Monies to come from project contingencies. COST TO CITY: $31,925.00 Cost of this request 4150.9150.5804.00 Account Number 24/Vi 7, 755 Category/Project Budget 2I,S'S71777 $ Funds Used to Date 7_,S70, o2Z New Main Library Program Category / Project Name New Main Library Program / Project Category Name 99073-20 $ Library Construction Project Number Remaining Balance Fund Name BUDGET REVIEW: Budgeted Item Budget Adjustment Attached Bu anager y Date CONTRACT/GRANT/LEASE REVIEW: Accounting Manager City Attor ey STAFF Division Head ION: Department Director Financefs Internal Services Dir. ve Officer Mayor Date Internal Au ttor Date 2Zeo� Date Purchasing Manager Date Received in Mayor's Office Date Date/ O// Cross Reference: Date Date Date 2-, d Date Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Yes No AmirmoezFosterHaileyJohnson MEMORANDUM To: MyoDftY Copy ob Kohler Sean Wagner Bill Browner February 11,2004 From: Jim Foster Reference: Fayetteville Public Library, Change Order 13 This Change Order encompasses 12 changes for a total increase in the Contract Sum of $31,925. All items in the listing attached to the CO form have been submitted for and received Owner approval previously except for the following: Item 2. Provide for more attractive fireproofing solution for certain exposed steel members as described in PR 18 and provide column covers for three pipe hangers for an increase in Contract Sum of $15,414.00. Rather than the typical spray on fireproofing for the three tree -like pipe columns beneath the wave roof on the top floor, we requested pricing for intumescent painting. This paint expands in a fire to protect the steel. Also for the three pipe. hangers that support the top floor slab around the monumental stairway, we have added column covers to conceal the fireproof spray. Item 10. Make revisions to electrical rooms to meet code and acoustic matters for an increase in Contract Sum of $111.00. There were a series of minor changes make electrical room walls meet fire resistance and acoustic isolation needs. Item 12. Incorporate into the Contract Sum the value of low voltage conduit work completed through 2003 under Construction Change Directive 6. CCD #6 with an initial value of $20,000 shall have a balance of $9,657.00 available for continuing this work. Increase the Contract Sum $10,343.00. Low voltage rough -in began last. summer and continues. Costs under the CCD approach have been significantly less than originally estimated by the electrical subcontractor. Incorporating the work done so far into this CO gives the Contractor a means to submit for payment of this subcontractor. Please advise Bob Kohler or me if any items require further information. After . approval by the City, retain the original for City record and return all copies to me for distribution. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-KS49 • 2000 EDITION P1 AIA DOCUMENT G701-2000 Change Order (Instructions on reverse side) PROJECT: CHANGE ORDER NUMBER: 13 OWNER ❑ (Name and address) DATE: 05 February, 2004 ARCHITECT ❑ FAYETTEVILLE.PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR ❑ 401 WEST MOUNTAIN STREET CONTRACT DATE: 21 MAY2002 FIELD 0 FAYETTEVILLE ARKANSAS 72701 TO CONTRACTOR: CONTRACT FOR: GENERAL CONSTRUCTION OTHER C] (Name and address) , CROSSLAND CONSTRUCTION, COMPANY INC ATTENTION: JOHN PRIEST -PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) Provide for changes to the Contract Documents as listed on "Attachment to Fayetteville Public Library Change Order#13" The original (Contract Sum) (" ---_,__a x"--'-- m Pr:__) was $17,633,931.00 The net change by previously authorized Change.Orders s 1,315,982.70 ' The (Contract Sum) prior to this Change'Order was $18,949,913.70 The (Contract Sum) will be (increased) (decreased)_ (.Prb,nged) by this Change Order in the amount of $ 31,925.00 The new (Contract Sum) Pr'') including this Change Order will be s181981.838-70 The Contract Time will be (unchanged) by -- ( 0 ) days. The date of.Substantial.Completion as ofthe. date of this Change Order therefore is 31 JULY 2004 NOTE:This Change Order does not include changes in the,Contract Sum, Contract Time or Guaranteed Maximum Price which have beenauthorized:by Construction Change. Directive for which, he cost or time are in dispute,as described in Subparagraph 7.3.8 Of AJA Document Alm. Not valid until signed by the Architect. Contractor and Owner. AFHJ ARCHITECTS CROSSLAND CONST. CO. INC.. - CITY OF FAYETTEVILLE PO BOX 790 PO BOX 907 113. WEST MOUNTAIN ST FAYETTEVILLE, AR 72702 -. ROGERS, AR 72756 _FAYETTEVILLE, AR 72701 ARGIIITEE-i::(fyped name) CONTRACTOR (Typed name) OW/? R (Typed name) Associate Architect - _ / 1 /) .1 (Signatlr€J' /fsignature) (Signature) MES FOSTER BY JOHN PRIEST - MAYOR DAN COODY DATE I :Ti LIZ:4,'I DATE LS O2000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER O2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 ATTACHMENT TO FAYETTEVILLE PUBLIC LIBRARY CHANGE ORDER #13 1. Provide for puppet theater and delete one door as directed in Proposal Request 16 for an increase in Contract Sum of: $1,058.00 2. Provide for more attractive fireproofing solution for certain exposed steel members as described in PR 18 and provide column covers for three pipe hangers for an increase in Contract Sum of $15,414.00 3. Provide drain system and drainage mat for Terrace 408 in accord with Proposal Request 19 foran increase in Contract Sum of $4,465.00 4. Delete duplicate garbage disposals as covered by Proposal Request 20 for a decrease in Contract Sum of ($200.00) 5. Delete one of two telephone enclosures per Proposal Request 21 for a - decrease in Contract Sum of ($680.00) 6. Modify gypsum board ceiling detail as described in Proposal Request 22 for a decrease in Contract Sum of ($7,266.00) 7. Revise utility connections for Staff Lounge appliances as defined in Proposal Request 24 for an increase in Contract Sum of $170.00 8. Add closet and revise cabinet layout in Staff Lounge as directed in Proposal Request 25 for an increase in Contract Sum of $2,892.00 "9. In lieu of 5 site benches, provide 3 and add center arm as described in Proposal Request 26 for a decrease in Contract Sum of ($230.00) 10. Make revisions to electrical rooms to meet code and acoustic matters for an increase in Contract Sum of $111.00 11. Change railing infill panels from Lexan to curved laminated glass with translucent PVB center layer as proposed in PCO 43 for an increase in Contract Sum of $5,848.00 12. Incorporate into the Contract Sum the value of low voltage conduit work completed through 2003 under Construction Change Directive 6. CCD #6 with an initial value of $20,000 shall have a balance of $9,657.00 available for continuing this work. Increase the Contract Siam $10,343.00 SUMMARY OF CHANGE TO CONTRACT SUM, INCREASE $31,925.00 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDEN To: Louise Schaper From: Sondra Smith, City Clerk Date: February 23, 2004 Attached is a copy of Change Order Number 13 with Crossland Construction Company, Inc. in the amount of $31,925.00 on the Fayetteville Public Library. The original Change Order will be microfilmed and filed with the City Clerk. I am returning four signed copies of the contract to you. cc: Nancy Smith, Internal Auditor Bob Kohler, Library Board • RESOLUTION NO. 57-04 A RESOLUTION APPROVING CHANGE ORDER #14 TO THE CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF SEVENTY-EIGHT THOUSAND FOUR HUNDRED FIFTY-FOUR DOLLARS ($78,454.00) TO INSTALL LANDSCAPE IRRIGATION, ENGINEERED SOIL AND MULCH, AND LOW VOLTAGE CONDUIT AT THE NEW FAYETTEVILLE PUBLIC LIBRARY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Change Order #14 to the contract with Crossland Construction Company, Inc. in the amount of Seventy -Eight Thousand Four Hundred Fifty -Four Dollars ($78,454.00) to install landscape irrigation, engineered soil and mulch, and low voltage conduit at the new Fayetteville Public Library. A copy of Change Order #14, marked Exhibit "A" is attached hereto and made a part hereof. PASSED and 4J„J,gQVED this 20th day of April 2004. Yi ;FAYETTEVILLE• ATTEST:-..,uuo,..- By: AaiWit-o-� /l 'SONDRA SMIT , City Clerk 2000 EDrON AIA DOCUMENT Change Order (Instructions on reverse side) PROJECT: (Name and address) DATE: FAYETTEVILLE PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: 401 WEST MOUNTAIN STREET FAYETTEVILLE ARKANSAS 72701 CONTRACT DATE: TO CONTRACTOR: CONTRACT FOR: (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST- PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 CHANGE ORDER NUMBER: THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Conslruaion Change Directives.) 14 24 March, 2004 2000073-00 G701-2000 OWNER ❑ ARCHITECT 0 CONTRACTOR 0 21 MAY 2002 FIELD ❑ GENERAL CONSTRUCTION OTHER ❑ Provide for changes to the Contract Documents as listed on "Attachment to Fayetteville Public Library Change Order #14" The original (Contract Sum) was $17,633,931.00 The net change by previously authorized Change Orders s 1,347,907.70 The (Contract Sum) prior to this Change Order was s 18,981,838.70 The (Contract Sum) will be (increased) 'dcereasedi (unchanged4 by this Change Order in the amount of s 78,454.00 The new (Contract Sum) including this Change Order will be $_19,060,292.70 The Contract Time will be ------- ` "sereaoed) (unchanged) by —" ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 31 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document A2ol. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 DATE CROSSLAND CONST. CO. INC PO BOX 907 ROGERS. AR 72756 CONTRACTOR (Typed name) 'gnmure) JOHN PRIEST 3-�-!'/ay DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST OWNER pfytled name) MAYOR { DAN COODY U, D/ ATE /Z d O2000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER O2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 • ATTACHMENT TO FAYETTEVILLE PUBLIC LIBRARY CHANGE ORDER #14 1. Provide landscape irrigation in accord with Proposal Request 29 for an increase in Contract Sum of $30,417.00 2. Provide and install engineered soils and provide 49 cubic yards mulch material delivered to roof top garden per Proposal Request 31, as revised for an increase in Contract Sum of $23,960.00 3. Incorporate into the Contract Sum the value of low voltage conduit work completed between December 17, 2003 and January 20, 2004 under Construction Change Directive 6. Apply the balance in CCD #6 of $9,657.00 for continuing this work. CCD #6 is now void. Increase the Contract Sum $9,657.00 4. Under Construction Change Directive #7 incorporate into the Contract Sum the value of low voltage conduit work completed between December 17, 2003 and March 2, 2004 beyond the maximum of CCD #6. CCD #7 with an initial value of $25,000 shall have a balance of $11,124.00 available for continuing this work. Increase the Contract Sum $14,420.00 SUMMARY OF CHANGE TO CONTRACT SUM, INCREASE $78,454.00 1 , 1 • • /to I 57-O City Council Meeting of April 20, 2004 doss/�p Agenda Item Number ely h5f CITY COUNCIL AGENDA MEMO ti.Gt4�y To: Mayor and City Council Thru: Hugh Earnest, Chief Administrative Officer From: Louise Schaper, Executive Director, Library Date: March 28, 2004 /t Subject: Change Order #h9 to contract with Crossland Construction Approve a contract adjustment in the amount of $78,454.000 with Crossland Construction Company Inc. for Change Order #14 which covers (1) landscape irrigation; (2) rooftop garden engineered soils; (3) low voltage conduit work per Exhibit C of the original contract dated May 21, 2002 with Crossland Construction Company. BACKGROUND This contract adjustment is for items included in the project budget, but were deferred from the Crossland Contract. 1. $30,417.00 to provide landscape irrigation. 2. $23,960.00 to provide and install engineered soils and provide 49 cubic yards of mulch material delivered to roof top garden. 3. $9,657.00 for low voltage conduit work. 4. $20,781 for low voltage conduit work. DISCUSSION This change order is for items that were deferred from the original contract and are budgeted. The low voltage conduit work was initiated with a constructive change directive (CCD); we are asking that the remaining $20,781 funds be added to the Crossland contract. BUDGET IMPACT These items are in the new main library building project budget. RESOLUTION NO. A RESOLUTION APPROVING CHANGE ORDER #14 TO THE CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF SEVENTY-EIGHT THOUSAND FOUR HUNDRED FIFTY-FOUR DOLLARS ($78,454.00) TO INSTALL LANDSCAPE IRRIGATION, ENGINEERED SOIL AND MULCH, AND LOW VOLTAGE CONDUIT AT THE NEW FAYETTEVILLE PUBLIC LIBRARY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Change Order #14 to the contract with Crossland Construe 'mil Company, Inc. in the amount of Seventy -Eight Thousand Four Hun e$ Four Dollars ($78,454.00) to install landscape irrigation, en oi' an mulch, and low voltage conduit at the new Fayetteville PjWl Apy of Change Order #14, marked Exhibit "A" is attached�. to ant htadj part hereof. & PASSED and APPROVED this 201 day of jiJ 2004. DAN COODY, Mayor n 2 I' I Date: December 11, 2002, rev. 1/16/03, 1/23/03, 5/5/03, 9/29/03; 11/12/03; 3/25/04; 4/5/04 To: Fayetteville City Council Aldermen From: Louise Schaper, Executive Director, Fayetteville Public Library Subject: Blair Library Project Budget and Contract Approvals This table identifies those requests related to the construction of the Blair Library that Council has approved, as well as forthcoming requests. Our intent is to ensure that Council is aware of all requests that are within our $23,341,655 budget for the project as approved by the FPL Board on May 2, 2002, as well as those items that are outside of this budget. Some items will be funded and/or procured by the FPL Foundation including most furnishings, some plant materials, and some technology items. Blair Library Construction, Furnishing and Equipping Item Within Source(s) Budget Est. date abate ;"Amount Notes budget? approval A . roved Crossland Yes sales tax + '5i2Ii.O2liW Cs1°7{633931 Y Includes $221,995 for contract for private _ n off -site improvements construction vi from CIP funds Contingency Yes sales tax + $830,000 4/20/04 5/21/02 f " r$700000t "!1 $167,676 remaining of private(remainder) approved contingency Exterior Yes sales tax + 11/02 11/19/02 r"$40218963 � APC at entrance and cladding: APC private $949,656 brick will clad lintels + replacement „ _ stairwell towers. Added ' ,_ ., o to Crossland contract. Low voltage Yes sales tax + 10/21/03 °.. Added to Crossland equipment rivate : ¢$20670,1J,; '•2�:A:'s contract. Low voltage Yes sales tax + 4/20/04 Deferred from contract conduit private '! t(penUin f" Landscape Yes sales tax + 4/20/04 ;" 454.3,77'1 : 1 Deferred from contract endinm private a Interior Yes sales tax + 4/20/04 "" ' ° " ' "` 'r Deferred from contract sign aa rvate .'., AV Equipment Yes sales tax + 4/20/04 ", -. mlr k Deferred from contract rivate ziU } 11I Meeting room Yes sales tax + 4/20/04 "�� " f " �' a u Deferred from contract enhancements rivate uf', u. Technology Yes sales tax + $470 000 4/20/04 = a= ^ related items rivate J�rY Sa rv4=� a}e T(C( �,= t , r Furnishings Yes private $980,000 3/16/04 ' . '$151;185 A�f Shelving; remainder by � private funds Smart library, Yes sales tax + $659,751 5/03 '5/03 ` $395;632 =' ! Conveyor e.g. conveyor, rivate self -check, Y= ••' RFID RFID Self -check �a Moving costs Yes sales tax + $30,000 4/20/04 rivate This page identifies those items related to off -site improvements (utility burial, drainage, sidewalks etc.) approved in CIP ($671,995). Because additional off -site improvements have been requested by City departments and will be funded by these departments we list them here as well. We will, as those items come up, list any additional CIP items approved in 2003 for use in 2004, i.e. signage and landscape. CIP Approved Off -Site Improvements Related to Blair Library Item Within Source(s) Budget Est. date Date; Amount Notes budget? approval Approved `., .J.. : Off -site Yes Off -site $221,995 5/21/02'5$221,995. - In Crossland Contract, improvements CIP ' � °' but funded from CIP site (see first item improvements project. above) "J:1:, Includes sidewalks etc. West Avenue Yes Off -site $101,806 10%21'/03 $90t1J8fl6Y West Ave underground underground CIP t utility permanent power. utilities vendor is AEP/SWEPCO. West Avenue Yes Off -site $110,117 1q18Y03 $110,1F17 Addition to Crossland underground CIP S,!! 4 4'N's contract for installation of utilities to °' "5' ';P ' `�I1 underground utilities to residences } " - seven housing structures . ,, --- ` ! • adjacent to Blair Library _�-vim: on west side of West Avenue. School Street Yes Off -Site $186,395. ,3/16L04 3ie '1$186;395. - Utility burial utility burial CIP crr; ` :° '" AEP/SWEPCO; there is a "rock clause" in the contract. Additional Improvements to Blair Library Item Within Source(s) Budget Est. date Date"°E 4" `Amount - Notes budget? approval ; Approved"'` Not in Water and $41,342 11/18/03 '1'1''MV03 x$41;3`42 Improvements to water CIP Approved library Sewer y, ,r +�+`� „ and sewer that were Improvements budget. In Funds { '° �,t " identified after the Related to Water & j=a` - contract was signed with Blair Library_ Sewer r .s r 'i u ' ., . _ Crossland. Includes Funds _�� t �t� �' new 6" waterlines in u.{J v„' Mountain; 8" waterline in School; 8" sanitary sewer in Rock and 12" waterline in Rock. These improvements are requested to correct leaking, deteriorated and undersized old water and sewer lines in the streets adjacent to Blair Library. E AmirmoezFosterHaileyf ohnson kk IDT(/7 t1i 1 IIIIi 1 March 29, 2004 Architects & Planners To: Mayor Dan Coody Copy: Bob Kohler Sean Wagner Bill Browner From: Jim Fos Reference: yette ' e Public Library, Change Order 14 This Change Order covers landscape irrigation, engineered soils and mulch for the rooftop garden and low voltage conduit rough -in authorized under two Construction Change Directives for a total increase in the Contract Sum of $78,454. These are further explained in the Change Order attachment. Please advise Bob Kohler or me if any items require information. After approval by the City, retain the original for City record and return all copies to me for distribution. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 STAFF REVIEW FORM X AGENDA REQUEST _ CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: April 20, 2004 FROM: Louise Schaper Fayetteville Public Library General Government Name Division Department ACTION REQUIRED: Approve a contract adjustment in the amount of $78,454.00 with Crossland Construction Company Inc. for Change Order #14 including (1) landscape irrigation; (2) structural soils; and (3) low voltage conduit work per Exhibit C of the original contract dated May 21, 2002 with Crossland Construction Company. COST TO CITY: $ 78,454.00 Cost of this request $ 8,950,917 Category/Project Budget New Library Program Category / Project Name 4150-9150-580400 $ 6,412,911 New Library Account Number Funds Used to Date Program / Project Category Name 99073-1. Project Number $ 2,538,006 Remaining Balance BUDGET REVIEW: X Budgeted Item - 317 Budget Manager Date Library Construction Fund Fund Name Budget Adjustment Attached CONTRACT//GRANT/LEASE REVIEW: Acco t // ing Mana Date Internal Audi r Date 41 !� City Attorney Date Purchasing Manager Date v STAFF RECOMMENDATION: n 0 � A C r__ 3`36(0 Cross Reference Division Head Date New Item: Yes No Department Director Finance & Internal Services Dir. Date - Previous Ord/Res#: Orig. Contract Date Date '9- y -o Orig. Contract Number Date Date FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Louise Schaper Fayetteville Public Library From: Clarice Buffalohead-Pearman City Clerk Division Date: April 23, 2004 Re: Resolution No. 57-04 Attached is a copy of the above resolution passed by the City Council April 20, 2004, approving Change Order No. 14 to the agreement with Crossland Construction. Also attached is a copy of said change order. This resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor s • 2000 EDITION i AIA DOCUMENT Change Order (Instructions on reverse side) G701-2000 PROJECT: CHANGE ORDER NUMBER: 14 OWNER ❑ (Name and address) DATE: 24 March, 2004 ARCHITECT ❑ FAYETTEVILLEPUBLICLIBRARY ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR ❑ 4o1.WESTMOUNTAIN'STREET CONTDA RACT TE: 21 MAY2002 FIELD ❑ FAYETTEVILLEARKANSAS72701 GENERAL CONSTRUCTION OTHER ❑ TO CONTRACTOR: - CONTRACT FOR: (Name and address).. • ..., ..' , . • CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN !ST -•PROJECT MANAGER.. 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756. • THE,CONTRACT IS CHANGED'AS. FOLLOWS' F` ' (Include, where applaable, any undisputed anon attributable to previously esauted Construction Change Directives.) Provide for changes to the` Contract Documents: as listed on "Attachment to Fayetteville Public Library Change Order#14" Theoriginal (Contract Sum) was's 17,633,931.00 The net change by previously authorized Change Orders $...........................• 1 r347r90770 ' The (Contract Sum) (G d Maximum prior to this Change Order was $ 18,981,838.70 'The (Contract Sum) will be (increased) {dee+easedi ,,{unchanged) by this Change Oeder in the amount of s, H, 78,454.00 ..:+ ";r The new (Contract'Sum. := indudmg t}vs,C}iange Order will be $_19,060,292.70 ♦,,I . '\rl , ,� 4, •: r , The Contract Time will be '' '-' used) (unchanged) by' ( 0 ) days. k, The date of Substantial Completion as of the date of this . tinge Order therefore is 31 JULY 2004. NOTE.. This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph +73.8 ofAlA Document Azoi t' .� ',+3r" Not valid until signed by the Architect. Contractor and Owner .. c',1 i.Y AFHJ ARCHITECTS - CROSSLAND.CONST. CO. INC ,, . ,CITY OF FAYETTEVILLE • BO BOX 790 L -, PO BOX 907. ..:113 WEST MOUNTAIN ST FAYETTEVILLE. AR 72702 ROGERS, AR 72756 ` ' ' `a ;. FAYETTEVILLE AR 72701 +'AREH44EEF-pyped nuirie)• '' " CONTRACTOROyped name), OWN (l)pedname)/t • A ecnntnln AS'hitt/•t 1• , I A FOSTER IS 2tM � DATE azure) JOHN PRIEST ;1'.;;-+rr'; •=_;' BY..... ,... DATE 02000 AIA® MAYOR DAN COODY AIA DOCUMENT 6701-2000 BY A'- CHANGE ORDER DATE / O2OOO The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the'violator to legal prosecution. WARNING: Unlicensed photocopying violates US..copyrighs laws and will subject the violator to legal prosecution. The heican Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 I ATTACHMENT TO FAYETTEVILLE PUBLIC LIBRARY CHANGE ORDER #14 1. Provide landscape irrigation in accord with Proposal Request 29 for an $30,417.00 increase in Contract. Sum of 2. Provide and install engineered soils and provide 49 cubic yards mulch material delivered to roof top garden per Proposal Request 31, as revised for an increase in Contract Sum of $23,960.00 3. Incorporate into the Contract Sum the value of low voltage conduit work completed between December 17, 2003 and January 20, 2004 under Construction Change Directive 6. Apply the balance in CCD #6 of $9,657.00 for continuing this work. CCD #6 is now void. Increase the Contract Sum $9,657.00 4. Under Construction Change Directive #7 incorporate into the Contract Sum the value of law voltage conduit work completed between December 17, 2003 and March 2, 2004 beyond the maximum of CCD #6. CCD #7 with an initial value of $25,000 shall have a balance of $11,124.00 available for continuing this work. Increase the Contract Sum $14,420.00 SUMMARY OF CHANGE TO CONTRACT SUM, INCREASE $78,454.00 CONSTRUCTIONOWNER 0 ,CHANGE ARCHITECT 0 CONTRACTOR 0 DIRECTIVE „/ FIELD 0 j(�¼�L!/ • AIA DOCUMENT G714 OTHER 0 (Insrnictioru on reerrse side. 77his document replaces A/A Docnnttnt G713, Constriction Change Authorization.) PROJECT: Fayetteville Public Library DIRECTIVE NO: 7 (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 DATE: December 31, 2003 TO CONTRACTOR: Crossland Construction Company Inc. ARCHITECT'S PROJECT NO: 2000073-00 (name, address) Attention: John Priest, Project Manager CONTRACT DATE: May 21, 2002 2510 West Hudson Rogers, Arkansas 72756 CONTRACT FOR: General Construction You are hereby directed to make the following change(s) in this Contract: Continue to proceed with low voltage rough -in as authorized by Construction Change Directive 6. An additional $25,000 is authorized beyond the maximum $20,000 authorized by CCD #6. • • PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑ Lump Sum (increase) (decrease) of 0 Unit Price of per ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. M<followsrhe basis for adjustment in the Contract Sum shall be as provided in Supplementary Conditions 7.3.6. 2. The Contract Time is proposed to (be adjusted) (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. AmirmoezFosterHaileyJohnson City of Fayetteville OWNER 113W. Mountain St Address Fa ttevllle c�ttIlwti 72701 13Y DATE / I O Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONTRACTOR 2510 West Hudson Address Rogers, Arkansas 72756 HY DATE CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA® • © 1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G714-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. N INSTRUCTION SHEET FOR AIA DOCUMENT G714, CONSTRUCTION CHANGE DIRECTIVE I A. GENERAL INFORMATION 1. Purpose __,I•: r.. -) AIA Document 6714 replaces former AIA Document (3713. Construction Change Authoriizirion. '[his docunier8jwas developed as a directive for changes in the Work which. if not implemented expeditiously, might delay the Project. In contrast to a Change Order (A IA Document (3701). AIA Document G714 is to be used where the Owner and Contractor. for whatever reasonrbave not reached agrcementpon the proposed changes in the Contract Sum or Contract Time [Ipc n receipt of the aompletcd.l`➢?Iv, the C.ontracnrr cruse promptly proceed -with the change in the Work described therein. - •.. i 2. Related Documents ; 5': This document was prepared for use under the terms of AIA Document A_01, General Conditions of the Contract for Construction. under the general conditions contained in AIA Documents A107 and Ali7. and under other AIA genera conditions beginning with the 1987 editions. 3. Use of Current Documents I?Dior to,usrnq.aihy AAA doetimetit: the user should consult the AlArail AIA comfit) I'm chapter or a current AIA Documents Price List to determine the current edition of each document., ' t?C: c•_.., i.,L.: d:....^ _I .•, -%• . :_ . JJ.;. 4. Limited License for Reproduction AIA Document (3714 is a copyrighted work and may not be reproduced of excerpted from in substantial pact vyithow the express written permis- sion of the AIA. The 6714 document is intended to be u& -.d as a consumable —that is. the original document purchased by the user is intended to be consumed in the cc, rse of being used. There is no implied permuaion to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce them. A limited license is hereby granted to retail purchasers to reproduce a Maximum of ten copies of a completed or executed 671 a, but only for use in connection will a particular Project. B. COMPLETING THE G714 FORM 1. With the concurrence of the Owner, the Architect initiates and prepares the form (including a description of the Work) and attachments. • 2. Method of Determining Costs In accordance with Subparagraph 7.3 ,3 of AlA Document A201 (1987 edition), insert the method proposed I )r determining the final cost of the Work involved. Lump Sun) should be used where there is likely to he mutual agreement by the Owner and Contractor as to the total cost of the change; all costs associated with the change are included in the Lump Sum. Unit Price should be used where there is likely to he mutual agreement by the Owner and Contractor as to the cost per unit of meaaurmcnt for the change. but where the number of units of measurement is not capable of reasonable determination at the time the fonn is signed. Reference to Subparagraph 7.;3.6 of AlA Document A20 (L 987 edition) indicates that payment will be made on a time and material basis with reasonable allowances for overhead an,l profit as dented therein. Refer to Subparagraph 7.3.6 for a detiniton of the method proposed for dctcrmin- ing costs to.be, included, , ii: : -.r Dire •j - . .. _-,' ., a .. . The space after the designation "as follows" should be used where more than one method of adjustment, or a method other than those designated ahove, is proposed and where the Contractor is likely to concur with one or more of the specified methods. Pending final determination of the cost to the ORarer amounts not in dispute may he included in Applications for Payment, Sucl? undisputed amounts should he clearly docunxntai by written agreement. 3. Change in Contract Time Insert the proposed change in Contract Time. if ;my, associated with the change. C. EXECUTION OF THE DOCUMENT 1. The document should he executed in not less than triplicate by the Owner and Architect. _ - . - , del • p'• . , hasecciai. it iu 1 \.'i).. e. 2. Once the Ardtilett ha. completed die form as twos cl above and has cxccutrd rut in triplicate, all three copies should he sent to the: Owner for authorization, since the Architect alone does not have therm V ahoruu a onat expenditures ogtrme extensions. Ow nu: s represen- cJt[JJ,� , r n. fative'a hti executes thry document mutt be legallyCrn(i)m'r u t t6riLc^J�iib11a1 foods, and the amount"u[ the (noioscd"change mutt no[ excised the representatives monetary authorization. Once authorized by the Owner or the Owner's representative, one pop}j'-sluwld UD• sent by the Architect to the Contractor. : ;,- • ,a t:, 1 3. The Contractor must promptly proceed with die change directed. If the proposed method of adjustment is acceptable. the Coritraclor so advises the Architect and the method selected shall he utilized in the determination of future Applications for Payment If the proposed method fit adjustment is not acceptable. the C olrtractor so advises the .Architect. In such event, the method of the adjustment will automatically become that designated in Subparagraph '.3.6. The Architect should prepare a Change Order for execution by the Owner. Architect and Contractor for the Work directed by the Constnretlom Change Directive wizen gq the Contractor agrees to the proposed adjusunent of the Contract Sum and Contract Tints upon receipt of the Construction Change Directive or (B) the Contractor and Owner agree to the determination by the Architect of the change in Contract Sum pursuant to Subparagraph 7.i-6 and Contract time pursecrnt to Subparagraph 7.3.8. If, following the Architect's determination. no agreement is reached, the matter is referred to the Architect as a Claim. 3/88 CONSTRUCTION # • . CHANGE DIRECTIVE AIA DOCUMENT G714 OWNER O ARCHITECT O CONTRACTOR O FIELD ❑ OTHER ❑ (Instructions on reverse side. This document replaces AIA Document G713, Construction Change Authorization.) PROJECT: Fayetteville Public Library DIRECTIVE NO: (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 DATE: TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 2510 West Hudson Rogers, Arkansas 72756 You are hereby directed to make the following change(s) in this Contract: Res S3- o� December 31, 2003 ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Continue to proceed with low voltage rough -in as authorized by Construction Change Directive 6. An additional $25,000 is authorized beyond the maximum $20,000 authorized by CCD #6. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: O Lump Sum (increase) (decrease) off O Unit Price of per ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. d 6d as folowsThe basis for adjustment in the Contract Sum shall be as provided in Supplementary Conditions 7.3.6. 2. The Contract Time is proposed to (be adjusted) (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. � xxl .•, • M •• :• t r•• I 'AVIA'.-i City of Fayetteville OWNER 113W. Mountain St • . • S. Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONTRACTOR 2510 West Hudson Address Rogers, Arkansas 72756 BY DATE l I CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA• • ® 1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G714-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. AmirmoezFosterHaileyJohnson MEMORANDUM March 2, 2004 Architects & Planners To: Mayor Dan Coody Copy: Bob Kohler Sean Wagner Bill Browner c From: Jim Foster Bence• ayetteville Itublic Library, Construction Change Directive 7 CCD now signed y the Contractor, is returned to the City for filing. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 015 04 7/06/2004 17:14:40 Document' Reference RES Date 4/20/2004 City of Fayetteville •intenance/Inquiry Item Action Keywords ..............: • Ref. Taken Brief Description 57-04 Crossland Change Order #14 Library Res. 57-04 57-04 Crossland Construction Change Order #14 Library Public Library construction landscape irrigation $78,454.00 File Reference # ......: microfilm Security Class........: Expiration Date.......: Date for Cont/Referred: Name Referred to......: Press Cmd 6 to Update Cmdl-Return Cmd2-Check Out Cmd8-Retention Cmd3-End Press 'ENTER' to Continue Cmd5-Abstract Yes No (c) 1986-1992 Munimetrix Systems Corp. Retention Type: **** Active **** RESOLUTION NO.82-04 2 - 0 4 A RESOLUTION TO APPROVE CHANGE ORDER #15 IN THE AMOUNT OF $100,000.00 TO FUND SIGNAGE (INTERIOR AND EXTERIOR) IN THE CROSSLAND CONSTRUCTION COMPANY, INC. CONTRACT TO BUILD THE FAYETTEVILLE PUBLIC LIBRARY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order #15 (attached as Exhibit A) to the Crossland Construction Company, Inc. contract to build the Fayetteville Public Library. This change order allocates $100,000.00 for interior and exterior signage at the new library. PASSED and APPROVED this the 151 day of June, 2004. APPROVED: By: DAN COODY, Mayor ATTEST: JTREq'N �\.�G.•G\SY O,c •.�P o. By: Q��QtJ ;FAYETTEVILLE; SONDRA SMITH, Ciitty Clerk �•. 4_ �� • 2000 ED•ION AIA DOCUMENT Change Order (Instructions on reverse side) G701-2000 PROJECT: CHANGE ORDER NUMBER: 15 OWNER ❑ (Name and address) DATE: 05 May, 2004 ARCHITECT ❑ FAYETTEVILLE PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR ❑ 401 WEST MOUNTAIN STREET 21 MAY 2002 FAYETTEVILLE ARKANSAS 72701 CONTRACT DATE: FIELD ❑ TO CONTRACTOR: CONTRACT FOR: GENERAL CONSTRUCTION OTHER ❑ (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST- PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously eacuted Construction Change Directives.) Provide a signage allowance in the amount of $100,000 to cover all aspects of interior and exterior signage. The original (Contract Sum) was $ 17,633,931.00 The net change by previously authorized Change Orders s 1,426,361.70 The (Contract Sum) (G anteed Mp,rim — Price) prior to this Change Order was s 19,060,292.70 The (Contract Sum) (w ' `"- im Pried) will be (increased) ('--__j__) (Lxehanged) by this Change Order in the amount of s 100,000.00 The new (Contract Sum) eed ) 4mii ) including this Change Order will be $_19,160,292.70 The Contract Time will be {ss,ewasad}.(dauaxad) (unchanged) by The date of Substantial Completion as of the date of this Change Order therefore ( U )days. 31 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document Alm. Not valid until signed by the Architect. Contractor and Owner. AFHJ ARCHITECTS Po BOX 790 FAYETTEVILLE, AR 72702 A R{ -H44( CT (Typed name) Asso ate A (Signature) JAME FOSTER DATE CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72766 CONTRACTOR (Typed name) ignat Tire) JOHN PRIEST DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEVILLE, AR 72701 OWN E R,,(Tvoed name) MAYOR DAN COODY BY 6 DATEI� 02000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER ®2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 City Council Meeting of June 1, 2004 Agenda Item Number CITY COUNCIL AGENDA MEMO sa-oaf Glpftl5/L�br-ary To: Mayor and City Council Thru: Hugh Earnest, Chief Administrative Officer From: Louise Schaper, Executive Director, Library Date: May 4, 2004 Subject: Change Order #15 to Crossland Construction Contract RECOMMENDATION This is a contract to award a change order to the Crossland contract to add a $100,000 signage allowance. The signage budget is funded in the Sales Tax Capital Improvement Fund. BACKGROUND This project continues to be on budget and on schedule. The library staff, owner's representative, and design and construction teams are working very hard to finish the project on time and with all planned amenities. DISCUSSION The way -finding requirements are very complex in a building of this type. Over 2000 citizens will use the facility on a daily basis. The signage package will provide code -required room identification and clarity in circulation flows and will reflect the overall design of the project. There are over 500 interior and exterior signs. This includes the entry signage, 1 Blair Library sign, signs for each of the four service desks, 110 room ID signs, 270 stack end signs, 9 parking garage signs, 18 informational signs, 40+ donor signs, 5 miscellaneous signs, 10 directional signs, 24 main area ID signs, 1-3 stand alone signs, 1-2 electronic displays, 13 sub -area ID signs, and other signs to be defined. All signs comply with ADA requirements. This work will be completed prior to the opening of the library. BUDGET IMPACT The signage budget is funded in the Sales Tax Capital Improvement Fund. RESOLUTION NO. A RESOLUTION TO APPROVE CHANGE ORDER #15 IN THE AMOUNT OF $100,000.00 TO FUND SIGNAGE (INTERIOR AND EXTERIOR) IN THE CROSSLAND CONSTRUCTION COMPANY, INC. CONTRACT TO BUILD THE FAYETTEVILLE PUBLIC LIBRARY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order #15 (attached as Exhibit A) to the Crossland Construction Company, Inc. contract to build the Fayetteville Public Library. This change order allocates $100,000.00 for interior and exterior signage at the new library. PASSED and APPROVED this the 1" day of June, 2004. APPROVED: By: DAN COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk STAFF REVIEW FORM X AGENDA REQUEST _ CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: June 1, 2004 FROM: Louise Schaper Fayetteville Public Library Name Division General Government Department ACTION REQUIRED: Approve a change order to the construction contract for the new main library for $100,000 to add a signage allowance of $100,000 to cover all aspects of interior and exterior signage per Exhibit C of the original contract dated May 21, 2002 with Crossland Construction Company COST TO CITY: $ 100,000.00 $ 8,950,917 New Library Cost of this request Category/Project Budget Program Category / Project Name 4470.9470.5804.00 Account Number 99073.3 Project Number $ 6,620,177 Funds Used to Date $ 2,330,740 Remaining Balance BUDGET X Budget Manager REVIEW: Budgeted Item S(oL/ Date New Library Program / Project Category Name Sales Tax Contruction Fund Fund Name Budget Adjustment Attached I D�� Internal A itor Date S/ion y Date Purchasing Manager Date STAFF RECOMMENDATION: S/4/O q ___t Cross Reference Division Head Date Department Director Finance & Internal Services Dir. New Item: Yes Date Previous Ord/Res#: Date Date Lb Date Orig. Contract Date Orig. Contract Number No Staff Review Form - Page 2 Description Comments: Budget Manager Accounting Manager City Attorney rtrttA cec-'-, Purchasing Manager Internal Auditor Finance & Internal Services Director Chief Administrative Officer Meeting Date June 1, 2004 Reference Comments: FAYETTE'RLLE THE CITY OF FAYETTEVILLE, ARKANSAS City Clerk Division 113 West Mountain Fayetteville, AR 72701 Telephone: (479) 575-8323 DEPARTMENTAL CORRESPONDENCE To: Louise Schaper Fayetteville Public Library From: ClariceBuffalohead-Pearman� City Clerk Division Date: June 3, 2004 Re: Resolution No. 82-04 The City Council passed a resolution, June 1, 2004, approving Change Order No. 15 to Crossland Construction. Attached is a copy the resolution and four of five originals of the agreement. The resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor 015 04 City of Fayetteville 7/06/2004 intenance/Inquiry 17:15:15 Document Item Action ReferenceDate Ref. Taken Brief Description RES 6/01/2004 82-04 Crossland Constr./CO#15/Library - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Keywords..............: Res. 82-04 82-04 Crossland Construction Change Order No. 15 CO#15 library Fayetteville Public Library signage signs $100,000.00 File Reference #......: microfilm Security Class........: Retention Type: Expiration Date.......: **** Active **** Date for Cont/Referred: Name Referred to......: Press Cmd 6 to Update Cmdl-Return Cmd2-Check Out Cmd8-Retention Cmd3-End Press 'ENTER' to Continue Cmd5-Abstract Yes No (c) 1986-1992 Munimetrix Systems Corp. S2000 ED,ON , V. Change Order (Instructions on reverse side) PROJECT: (Name and address) DATE: FAYETTEVILLE PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: 401 WEST MOUNTAIN STREET FAYETTEVILLE ARKANSAS 72701 CONTRACT DATE: TO CONTRACTOR: CONTRACT FOR: (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST — PROJECT MANAGER 14149 E. Admiral Place Tulsa, OK 74116 AIA DOCUMENT CHANGE ORDER NUMBER: THE CONTRACT IS CHANGED AS FOLLOWS: (include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) �dw G701-2000 16 OWNER 24 May, 2004 ARCHITECT ❑ 2000073-00 CONTRACTOR ❑ 21 MAY2002 FIELD ❑ GENERAL CONSTRUCTION OTHER ❑ Provide for changes to the Contract Documents as listed on "Attachment to Fayetteville Public Library Change Order #16" The original (Contract Sum) MiLmu. Pri i) was s 17,633,931.00 The net change by previously authorized Change Orders s 1,526,361.70 The (Contract Sum) (Guaranteed " "-•'-•u-• Price` prior to this Change Order was s 19,160,292.70 The (Contract Sum) '`----'--a ""a,.;mu... "riiw) will be (increased) (decreased). (R'ange') by this Change Order in the amount of $ 3,669.79 The new (Contract Sum) including this Change Order will be $_19,163,962.49 The Contract Time will be (unchanged) by --- ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 31 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of ALA Document Aam. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS CROSSLAND CONST. CO. INC. PO BOX 790 PO BOX 907 FAYETTEVILLE, AR 72702 ROGERS, AR 72756 ARCh ITEET-(Typed name) CONTRACTOR (Typed name) Associate An ' ed (stint" ) gnature) J ES FOSTER JOHN PRIEST BY BY DATE DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEVILLE, AR 72701 W I (Typed name) MAYOR DAN :17 DATE O2000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER •2,0 O2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its The American Institute provisions without written permission of the AIA violates the copyright laws of the United States and will subject of Architects the violator to legal prosecution. 1735 New York Avenue, N.W. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. Washington, D.C. 20006-5292 Instructions GENERAL INFORMATION s, „y PURPOSE. This document is intended for use in implementing changes in the Work agreed to by the Owner, Contractor and Architect. Execution of a completed G7offormindicates agreement-uponall-the L7^' ternis of the change, including any changes in the Contract Sum (or- Guaranteed Mazimufn-Ptice)'and Contract Time. t 'N '•' - ° �- RELATED DOCUMENTS. This document was preparedforuse under the terms of AIA general conditions, including AIA Document Azo1, General Conditions of the Contract for-Cohstruction, and the general conditions contained in AIA Document 'A107, Abbreviated Owner -Contractor Agreement' Form for Construction Projects of Limited Scope —Stipulated Sum. USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. . .i „ r .1 _ nc i. . ,lP: !` REPRODUCTIONS. AIA Document G7m is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permission of the AIA. The G7oI document is intend- ed to be used as a consumable —that is, the original document purchased by the user is intended to be con- sumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7oI in whole or in part. A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com- pleted or executed G7oI, but only for use in connection with a particular project. . A COMPLETING THE G701 FORM DESCRIPTION OF CHANGE IN THE CONTRACT Insert a detailed description of the change'or reference specific exhibits describing in detail the change to be made in the Contract by this Change Order, including any Drawings, Specifications, documents or other supporting data to clarify the scope of the change. DETERMINATION OF COSTS Inse"ri thte Following information in the blanks provided, and strike out the terms in parentheses that do not apply: • the original Contract Sum or Guaranteed Maximum Price; • the net change by previously authorized Change Orders (note that this does not include changes authorized by Construction Change Directive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order); ' • the Contract Sum or Guaranteed Maximum Price prior to this Change Order; -- I. llie arnounl of increase ordecrease, if aniiithe Contract Sum or Guaranteed Maximum Price;:. -' •and J:.i . .. III ^ • the' ' newContract Sum or Guaranteed Maximum Price as' adjusted by this Change Order. u �. O O CHANGE IN CONTRACT TIME _ tom" oo,,00' Insert the following information in the blanks provided, and strike out the terms in parentheses that do not apply: ® 2 0 0 0 A I A ® • the amount in days of the increase or decrease, if any, in the Contract Time; and AIA DOCUMENT G701-2000 . the daie'of S b' tantial Completion, including -any adjustment effected by this Chan"ge'Order. Js-' - INSTRUCTIONS AA EXECUTION OF THIS DOCUMENT When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed Maximum Price) and Contract Time, the G7ot document should be executed in triplicate by the two par - The American Institute of Architects ties and the Architect, each of whom retains an original. 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution. • ATTACHMENT TO FAYETTEVILLE PUBLIC LIBRARY CHANGE ORDER #16 1. Revise Architectural Woodwork as directed in Proposal Request 15 for a decrease in Contract Sum of: ($26,389.00) 2. Revise doors and hardware as described in Proposal Request 27 for an increase in Contract Sum of $4,689.00 3. Change architectural components and plumbing for the cafe as covered by Proposal Request 30 for a increase in Contract Sum of $2,698.00 4. Provide Scissors Lift in Book Return Room 212 and other changes described in Proposal Request 33 as modified in Potential Change Order 48 printed 4/24/2004 for an increase in Contract Sum of $20,125.00 5. Modify cistern per Proposal Request 34 for an increase in Contract Sum of $1,125.00 6. Provide conduit for utility work in School Avenue consistent with Proposal Request 35 for an increase in Contract Sum of $6,051.00 7. Provide added fire extinguishers and cabinets as required by Fire Marshal and described in Proposal Request 36 for an increase in Contract Sum of $5,324.85 8. Provide structural soils beneath sidewalks at seven tree locations as described in Proposal Request 37 for an increase in Contract Sum of $6,326.00 9. Delete toilet seat cover dispensers per Proposal Request 38 for a decrease in Contract Sum of ($806.68) 10. Provide granite window sills in Rooms 308 & 309 in accord with Proposal Request 39 for an increase in Contract Sum of $3,377.00 11. Delete unnecessary components of storm sewer work as recommended by City staff and Garver Engineers per Proposal Request 40 for a decrease in Contract Sum of ($8,907.00) 12. Provide R-8 spray -on insulation in lieu of stucco ceiling above Loading Dock as described in Proposal Request 41 for a decrease in Contract Sum of ($2,700.00) 13. Provide manual operated blackout shade in Room 306 per Proposal Request 45 for an increase in Contract Sum of $361.00 14. Revise low voltage routing and use J hooks in lieu of cable tray as proposed by Contractor letter dated February 13, 2004 for a decrease in Contract Sum of ($5,182.00) 15. Modify wood trim as proposed by Contractor and documented in Potential Change Order 53 issued March 16, 2004 for a decrease in Contract Sum of ($6, 197.00) 16. Modify door and frame fire rating for Rooms 308 & 309 as defined in ASI 22 and priced as Option 3 in Contractor's Potential Change Order 47 dated 4/13/2004 for an increase in Contract Sum of $4,168.00 17. Provide cherry wood trellis above Friends Store as detailed in response to Request for Information 186 for an increase in Contract Sum of $5,514.00 18. Delete architectural precast concrete exterior stair stringers as proposed by Contractor in Potential Change Order 63 dated 4/19/2004 for a decrease in Contract Sum of ($2,058.00) 19. Modify serpentine wall separating plaza pavers from roof garden as proposed by Contractor in Potential Change Order 64 dated 5/6/2004 for a decease in Contract Sum of ($7,314.56) 20. Provide additional waterline construction due to concealed conditions as itemized in Potential Change Order 70 dated 5/20/2004 for an increase in Contract Sum of $3,465.18 Summary of Change Order 16 changes to Contract Sum, an Increase of $3,669.79 Architects & Planners MEMORANDUM May 20, 2004 To: Bob Kohler Copy: Kip Guthrie Sean Wagner John Priest Austin Blevins Bill Browner From: Jim Waterline Work $4,338.35 increase. is resolved is in an existing waterline caused an initial request for We understand that the waterline work has had to stop until this Project civil engineer, Kip Guthrie questioned the lack of credit for the tapping saddle previously required, indicating the market value is typically $2,000. In the revised Potential Change Order attached for an increase of $3,456.18, the credit proposed by this subcontractor is less than half of the value reported by Guthrie. Because time is so critical, we recommend that the City authorize this change without further attempts to lower the amount proposed. The Contractor requests the PCO form be approved without waiting for a Change Order. As discussed in our meeting yesterday, the schedule is to do this work starting 8:00 am Monday, May 24, 2004. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 •FAX 479-442-8849 Crossland Construction Company Fayetteville Public Library 2A07ZO 401 West Mountain Street Fayetteville, AR 72701 Potential Change Orders Detailed Report Date Range: All Dates Printed on: 5/20/2004 0090 PCO #70 -Additional Waterline Work @ the Intersection of West & Mountain Date: 5/20/2004 L 't'\Yli 'C�Bp t ,n... aY 1 ! 1 "�„;. d'yre :�..4 � � i♦ j.- I ty i. .RO�Ison't"i� � .aM •T.r l4 a �>�,'� •'�a ¢• � ! +Ya 4Ela..�l y fY ReterBnd"e 4 ^� �. c. �a 'j' � '�x5 .. r 'L ,j"': a• � ti ,aM•.•iC 1<�Ja a \ U . >U6iittedSF,IBId .e•�y.j. �x`.��„ ��' / �+ .t.a a.a e.! �7.<Yaa.4l1"L�� 4 4aYs;Re9 d 1 t s f b> �Y IdaX§ Pfd �eyf 7a `p.:eq S. J ' r, 4a±e' aS<\k Deed � x < :j}, e,Y y In otal g`Est.?Total°Prop }.• dr .r „ wyotal ICppr'tl` 0.00 . 0.00 I No No 0.00 3,465.18 0.00 yv 4a ✓'a yA.i f 4 «1 _fa. th I4 �. .� �..4� � < ♦� R A a\a •�I �{1 � f.'. rA. ��/,. �N.�`t.'W'��. t. *'.'r4jA �,fx n. ..�i .♦.. �. .Ir-v .!. A�.� ,f++'N ,� µ{ . Ir . Y'N "F{'. ih � n: .yJ�S, yy� �� 4 . ..a ��"... kNA<e:S4 �'t^t t ' .^f y .,?N i.,+L�<i 0001 I I Aopmxirnale chanQes I 0.001 3465.8 000 Additional Waterline Work C:\PROLOG4'PROJECTS\LIBRARY.PMD Page 1 AmirmoezFosterHaileylohnson Architects & Planners MEMORANDUM To: Kip Guthrie Copy: Bob Kohler Sean Wagner John Priest Austin Blevins Bill Browner From: Jim Foster Reference: FPL: Additional Waterline Work We have heard from Crossland that concealed conditions in an existing waterline triggered this request for $4,338.35. We understand that the waterline work has had to stop until this is resolved. Please review and advise whether we should recommend that the Owner approve. ___ :. '_100 O ry. v �5 c5?RRR53R$ U N N N N N M N N �QJJQ N r c m U U w u a O1O I -,-- d g mZ~ I CI c I U W C' -2 I •• w c' d pp p q �o93U33 tIii • €i '.. U EE C 0 • a� •Yy C 0 4Yp V N r ( r Q W g w x I w o 2' m ~ m N I m > � � I J C-) I 5 11 L tow I 1 4 i n U im# I ww wwww w Ig gg w s � Z v G P I I I U I i II Ua ° . 1 w0 n i o U a k .9 m g y •C d w N q O O L c 3 U U O $8 m I U UcS U' a. U Sent By: Crossland Heavy Contractors, I0792469752; May•20.04 6:; Page 2/2 r••-• -. -. II II PPJsd# Uswy 7*. 47S721-241 Fcc M% To: .toAn'F1MNt From: Todd %MidaAa Coi s , bm C+aaMnd Hmq Cape, Mb. • COMwi1.. ,Im I TAIoCAMP.Yduobtfi�oaaeuona.V11►rood4prrwran96WPOwbrYsoon4WN6b. tat lot lbee T ig MMI NM d fli d*dif Aod ob"wn b�OmP , Tie du flb i le tnollep fat 1M sq*sm l w61 SI. rd w v/44 b pl di msdnd. tin AOMQ r Pdnlbd at &ZwmD4 TAN I. ACQRD, CERTIFICATED PRODUCER IMA of Kansas, Inc. (Topeka) PO Box 1537" Topeka, KS 661:'1-1537 785 232-2202 INSURED Crossland Construction Company, Inc. 'PO Box 45 -- - - Columbus, KS -66725 .. ...... I. iCOVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MFFECTIV POLICY EXPIRATION DATE EXPIRATI LIMITS A GENERAL LIABILITY GL0370703402 04/30/04 04/30/05 EACH OCCURRENCE $1,000,000 COMMERCIAL GENERAL LIABILITY X DAMAGE E PREMTO (RENTED $300,000 CLAIMS MADE I XI OCCUR MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY 51,000.000 GENERAL AGGREGATE 52,000,000 GEN'L AGGREGATE LIMITAPPLIES PER: PRODUCTS-COMP/OPAGG s2000000 POLICY X PET X LOC A AUTOMOBILE LIABILITY ANY AUTO BAP370703302 04/30/04 04/30/05 Eaacclenl;INGLELIMB 51,000,000 X BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS .. 1 - HIRED AUTOS .. _.... NON-0WNEDAU OS ' . .. .-. _... ..- ---- BODILY INJURY .. (Peraccident) .--- f X PROPERTY DAMAGE f GRGE "'---------"" AUTO ONLY-. EA ACCIDENT. f., --.. OTHER THAN -. -EA ACC f - ...- - . f AUTO ONLY: AGO B EACH OCCURRENCE f5 000 000 . AGGREGATE $5,000,000 f C Each Occ. s7,000,000 Aggregate s7,000,000 A WORKERS COMPENSATION AND WC370703502 04/30/04 04/30/05 X wR LIMn- OTH- EMPLOYERS' IIABIITIY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? . -' If yes. desalbe under SPECIAL PROVISIONS belay -- E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE- EA EMPLOYE -$1,000,000 E.L. DISEASE - POLICY LIMIT $1,000000 OTHER -EL DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT!SPECIAL SPECIAL PROVISIONS Fayetteville Public Library AMY 4 2004 P(J�CHAS//�G F LIABILITY INSURARCE I oai29104°"YY" THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC It INSURERA: Zurich American Insurance 16535 INSURER B: The Insurance Co. of the State of.PA 19429 INSURER C: Athena Assurance Company -- 41769 _.. INSURER D: _ _ .. _.. .. .. INSURER E: r' SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Fayettville RECEIVED DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS 113 W. Mountain Street NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO SO SHALL Fayetteville, AR 72701 MAY 0 6 2004 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR REPRESENTATIVES. Ct1YOFFAYFTmn,, .. AUTHORIZED REPRESENTATIVE 25 (2001108) 1 of 2 #M213352 CXS 0 ACORD CORVORA1JN 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. f '..urtu coo tLuulluat 2 of 2 #M213352 • 2000 EDOON Y AIA DOCUMENT Change Order (Instructions on reverse side) G701-2000 PROJECT: CHANGE ORDER NUMBER: 17 OWNER ❑ (Name and address) DATE: 22JuIy2004 ARCHITECT O FAYETTEVILLE PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR ❑ 401 WEST MOUNTAIN STREET CONTRACT DATE: FAYETTEVILLE ARKANSAS 72701 TO CONTRACTOR: CONTRACT FOR: (Name and address) _ _ - CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST - PROJECT MANAGER 14149 E. Admiral Place Tulsa, OK 74116 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) 21 MAY2002 FIELD ❑ GENERAL CONSTRUCTION OTHER ❑ Provide for audio video systems as described in Proposal Request 54 which transmitted a proposal from Ford Audio Video dated July 8, 2004. This work may be completed after the Date of Substantial Completion although it is critical that it be operational by October 1, 2004. The original (Contract Sum) was s 17,633,931.00 The net change by previously authorized Change Orders $ 1,530,031.49 The (Contract Sum) prior to this Change Order was s 19,163,962.49 The (Contract Sum) will be (increased) (dcerea;R) (u�., ,aged) by this Change Order in the amount of $ 74 189.88 The new (Contract Sum) (Cuaaanteed tea' ' ) including this Change Order will be $ 19.238.152.37 The Contract Time will be (:__-....-od)_(acror') (unchanged) by ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 31 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document Azm. Not valid until signed by the Architect, Contractor and Owner. Was at •Y `vhn-4 e rMj&o * DATE CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72768 CONTRACTOR (Typed name) gnature) JOHN PRIEST CYi DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEVILLE. AR 72701 OWNER ped name) (Signature) MAYOR DAN COODY V, 4� D DAT O2000 the American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.B. copyright laws and will subject the violator to legal prosecution. aLl O2000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER The American Institut#' of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 Kr Potential Change Orders Crossland Construction Company Fayetteville Public Library 2A07ZO 401 West Mountain Street Fayetteville, AR 72701 Detailed Report Date Range: All Dates Printed on: 7/22/2004 0106 PCO #90 - PR#54 Addition of A/V System Date: 7!22!2004 Category Reason Reference`. User Defined Field Approved Architect Directive Days Req'd Days Appr'd Date Req'd Date Done Closed:' Notify ,' Total Orig Est Total Prop'd Total Appr'd 0.00 0.00 No No 0.00 74,189.88 0.00 COR No PCCONo, Reference Document Notes Item No. Company , I -H .. et Allocation B ....:Code O Eat P Amt rAmt Item Desndptbn ' ' "' ltemlNotes CO No 0001 I AmirmoezFosterHaileyJohnsl Aooroximate Chances I 0.001 74.189.88 000. UWE for Audio & Video System C:\PROLOG4'PROJ ECTSUBRARY.PMD Page 1 . . eaaaea8 o $@Renee@ ! a �) K o j -) \I �� ■ 0 I.| §kk ` ( 0 s G \ 2 ) 2 . / � l.k� I IL ! ! O kolkk30{N O | -03 O I ) . .. .. • / \ k \ $ m _ _ ■!� a m « m «3 O0 w - J . & ! § o §§§ ! I-. � E % _ ) !f § %|k ■ C„ -- -- • OO k 3 � \ II. a *'� -�e� §�§; - ��\% )))\\\�\� {& [ J #)7 am»x;222= 2 ;z ]])2 2k C) 2 f E. kO�2 3 s2;24 2 3 a' § ° ® k J� s°o±o a.r§ $ §°]§) §f ! OO |! 2 ■! 0 AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM cur 0/ Ian 4/S Ord sr 7/L/bl'asfy va For the Fayetteville City Council Meeting of: FROM: Louise Schaper Fayetteville Public Library General Government Name Division Department Action Required: Approve a change order to the Crossland Construction Contract to add the AV package in the amount of $74,189.88 to be paid for out of contingency COST TO CITY: $ 74,189.88 Cost of this request 4150-4150-580{-oo -44470-9470.5210.00 Account Number 99073.40 Project Number LIs7 gam. Category/�ect Budget Funds Used to Date Remaining Balance BUDGET REVIEW: X REVIEW: Budgeted Item D ('AU / 911. J4i lam 7/d3/&/ Akcounting Manager v v Date cT27Z y City Attor ey Date Library Program Category / Project Name Library Program / Project Category Name COqs-ru c3 ' Fund Name Budget Adjustment Attached Internal Pijditor Purchasing Manager STAFF RECOMMENDATION: ..� Cross Reference Division Head Date Depa tment Director F n nce & Internal Services Dir. Date -Z3-� Date 7 -Z -o Date D'4 New Item: Yes Previous Ord/Res#: Orig. Contract Date Orig. Contract Number 7/a310"./ Date 1III .. Date No / 33 -oz (� dIC m O m 0 O D -D m -"C O O m v m� o •O O CD o a m 3. 003 S N 92 o m m y m m 03 as 0,CD w w O O 30 ° 001 S a S 0 O s m to m 0 m o O O O O N N N N O N) CO CO (T N w CD a a a a A *O O*nxt.n*n C) I N J! J O J J J J N N N CD CD 0 0 0 0 0 Z 0 n n n Cl.n 3 a m m m m m 6; o v v v v C o 0 0 0 0 0 - . ' .. r. r. c < < < < w m m CD CD CD CD 0 O 0 O 0 0 O � ton 0 (0 t/1 41 41 41 41 41 m m m m m J 7 7 n n n C n n O O O O O N N N co en l ; l l l m C C C C C o � O O O G — .. i, .., O O O O O O 7 7 7 o n x X w m m o_ = m m m n m o E 6 to c a m m 3 m< 4 0 C d CD o o c O m < m is O o O t? Coof 0 y 0 n m 3 U ID m p o CD CD m U)°1 3 CD C C 0 m v D m 09 w_ (A - (A ! ! (A N m C 3 tT (T N (D O =0) 0 o w - m o O o too o O o m O O 0 0 0 0 0 O o O o O 0 m ci oo o cO) 0ND O w O (O (O O O to co co O O 0) N N (71 O O m a O O O O O C) O n In � N 0 C2 -n C) v w 7 CD N a OW ac N N CD C) O N CD K CONSTRUCTION OWNER O CHANGE ARCHITECT O CONTRACTOR O DIRECTIVE FIELD ❑ OTHER O AIA DOCUMENT G714 (hutnsction?s on recrrse side. This document replaces AIA Document G713, Construction Change Authorization?) PROJECT: Fayetteville Public Library (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 2510 West Hudson Rogers, Arkansas 72756 You are hereby directed to make the following change(s) in this Contract: DIRECTIVE NO: 8 DATE: March 2, 2004 ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: May 21, 2002 CONTRACT FOR: General Construction Construction Change Directive #8 is to cover added electrical work including, but not limited to cafe improvements described in Proposal Request 30 and other specific electrical work when authorized In writing by both Architect and Owner Representative. Work under this CCD #8 shall not exceed $20,000 and will be Incorporated Into a Change Order as separate tasks are submitted by Contractor to Architect In the form of a Potential Change Order Request. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑ Lump Sum (increase) (decrease) of ❑ Unit Price of per ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. W as follOws.The basis for adjustment in the Conrad Sum shall be as provided in Supplementary Conditions 7.3.6. 2. The Contract Time is proposed to (be adjusted) (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. City of Fayetteville Associate Architect OWNER Ad790 IrP B�pAddres1.s13 W. Mountain St —FayettevNie; A acansas '72702 evJtte,A BY DATE DATE Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONTRACTOR 2510 West Hudson Address Rogers, Arkansas 72756 BY DATE CAUTION: You should sign an original AIA document which has this caution printed in red: An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA® • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G714-1987 M N CDNSTAUCTION OWNER 0 CHANGE ARCHITECT CONTRACTOR 00 DIRECTIVE FIELD ❑ OTHER 0 A/A DOCUMENT G714 Ihrstructions on reverse side. This document replaces A/A Document G713, Construction Change Authorization.) PROJECT: Fayetteville Public Library (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 2510 West Hudson Rogers, Arkansas 72756 You are hereby directed to make the following change(s) in this Contract: DIRECTIVE NO: DATE: 8 March 2, 2004 ARCHITECT'S PROJECT NO: 200007340 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Construction Change Directive #8 is to cover added electrical work including, but not limited to cafe improvements described in Proposal Request 30 and other specific electrical work when authorized in writing by both Architect and Owner Representative. Work under this CCD #8 shall not exceed $20,000 and will be incorporated into a Change Order as separate tasks are submitted by Contractor to Architect in the form of a Potential Change Order Request. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑.Lump Sum (increase) (decrease) of 0 Unit Price of per 0 as provided in Subparagraph 7.3.6 of AlA Document A201, 1987 edition. W as foIlowsTe basis for adjustment in the Contract Sum shall be as provided in Supplementary Conditions 7.3.6. 2. The Contract Time is proposed to (be adjusted) (remain unchanged). The proposed adjustment, if any, is (an increase of _ days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. BY DATE Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive, Crossland Construction Co. CONTRACTOR 2510 West Hudson Address Rogers Arkansas 72756 BY DATE l l CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT 6714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA® • © 1987 • THE G714-1987 AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N .W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. _` S. AmirmoezFosterHaileyJohnson To: Mayor Dan Coody Copy: Bob Kohler Sean Wagner Bill Browner From: Jim Foster Reference: Architects & Planners Library, Construction Change Directive 8 This CCD ' to coy known and future additional electrical work. We have been unable to ob a 'sing we could recommend for most of the electrical changes and believe continuing to have this performed on a time and material basis is in the best interest of the City. Within the $20,000 limit, this CCD would allow the Owner's Representative to authorize specific electrical tasks to be performed. The original and four copies are attached. If approved, keep one copy for.City record and I will transmit to the Contractor. If the Contractor signs, I will return such document to the City. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 fJ 3 Ada OKJ• AmirmoezFoster)aaleyfo nson k'ii(I)tU1IUJ To: Mayor Dan Coody Copy: Bob Kohler Sean Wagner Bill Browner From: Jim Foster Reference: Architects & Planners Library, Construction Change Directive 8 This CCD ' to coy known and future additional electrical work. We have been unable to ob ' a sing we could recommend for most of the electrical changes and believe continuing to have this performed on a time and material basis is in the best interest of the City. Within the $2O,000 limit, this CCD would allow the Owner's Representative to authorize specific electrical tasks to be performed. The original and four copies are attached. If approved, keep one copy for.City record and I will transmit to the Contractor. If the Contractor signs, I will return such document to the City. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 390 CONSTRUCTION • OWNER O • CHANGE ARCHITECT O CONTRACTOR O DIRECTIVE FIELD O • AIA DOCUMENT G714 OTHER 0 (hutntctioav on reverse side. This document replaces A/A IXxtmu+u G713, Constnsction Change Authorization.) • PROJECT: Fayetteville Public Library (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 2510 West Hudson Rogers, Arkansas 72756 You are hereby directed to make the following change(s) in this Contract: DIRECTIVE NO: DATE: June 25, 2004 ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Consistent with Specification 02300, paragraph 3.8, unsatisfactory subgrade beneath public walks and street paving requires continued excavation, material disposal and replacement with suitable backfill at additional cost. To correct such deficiency, proceed as instructed by geotechnical and city engineer I inspector, not to exceed 1000 cubic yards. Unit price of $8.00 per cubic yard covers additional excavation and material disposal. Cost of replacement material and compaction is as provided in Supplementary Condition 7.3.6. Measurement of quantity will be by Crossland and City Inspector. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑ Lump Sum (increase) (decrease) of E_ ❑ Unit Price off per ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. Us follows:The basis for adjustment in the Contract Sum shall be as described above. 2. The Contract Time is proposed to (be adjusted) (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. City of Fayetteville AR Associate Architect 'NER Add e. 790 BoaAddrej13 W. Mountain SE Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. — Feyettevill , 2 hAlE r/ \ 7 DATE • I I CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA® • © 1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W„ WASHINGTON, D.C. 20006 6 -�JfG G714-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. INSTRUCTION SHEET FOR AIA DOCUMENT G714, CONSTRUCTION CHANGE DIRECTIVE • A. GENERAL INFORMATION 1. Purpose • ALA Document tG714 replaces former AIA 1X>cuntent (1713, Construction Change Authoriiatlon. This doeument.was developed as .t directive for changes in the Work which, if not implemented expeditiously, might delay the Project. In contrast it) a Change Order (AIA Don, nient (370I). AIA • Drcument G71 -'h is to he used where die Owner and Contractor for whatever reason, have ngt,reached agreement upon the proposed changes in the Contract Sum or Contract Time. Upon receipt of the completed. i.?t•1, the Contractor Inus pit nmptly proceed with the change in the Work desc'ribed'thcrcin. — 2. Related Documents d '[*his document was prepared fix use under the temps of AIA Document A201. General Conditions of the Contract for Construction: trader the general conditions contained in AIA Documents A 107 and A117, Raid under other AIA generl conditions beginning with the 1987 cdatons. 3. Use of Current Documents Prior to using any AIA document,'the user should'consult the-AIA, an AIA. component chapter or, current AIA;Documynits'Price List to, determine ne current edition of each document. .. . _�^ _ i _ i♦ - _ r, -. } in :. gin. 1 -Y. .. 4. Limited License tdr Reproduction I>- I` - ♦a '. - 1 "''' 'i'' _t ,0,1Ca ' . < !. - >• .ALA Document G7 I v is a copyrighted work and mac not be reproduced or excerpted from in substantial part w=ithout theexpress written perolis- e' cion�of the AIA.'rhe G'] i document n intended to hr used as a corsurnah'Ic that is, the orrgmal dddmhcm purchased by the utntcnilcii to be consumed in the course of being used. There is no implied permission to reproduce this document; no does nienb2rship in'Thc Anicricdir Institute of Architects confer any further rights to reproduce diem. A limited license is hereby granted to retail purchasers to reproduce a maximum of ten copies of a corn pleted or executed (17I v but ooh- for use in connection with a particular Project. 8. COMPLETING THE G714 FORM 1. With the concurrence of the Owner, the Architect initiates and prepares the form (including a description ofthe Work) and attachments. • 2. Method of Determining Costs It) accordance with Subparagraph 73.3 of ALA D,nrment A201 (1987 edition). insert the method proposed for de[trminirig the final cost of the Work invi Ived. Lump Sure should be used where there is likely to he mutual agreement by the Owner and Contractor as to the total cost of the change, all ants asociatecl with the charge are included in the Lmnp Sum. Unit Price should be used where there is likely to he mutual agreement by the Owner and Contractor as to the cost per unit of measurement for the change, but where the number of units of measurement is not capable of reasonable determination at the time the ahem is signed_ Reference to Subparagraph 7.3.6 of AIA Document A201 (1987 edition) indicates that payment will he made on a time and matcri:l basis with reasonable alowances for overhead and profit as defined therein- Refer to Subparagraph 7.3.6 fora detinirion of the n,cihod proposed for determin- ing costs to he included. The space alter the designation alas toilows'' should be used where more than one method of adjustment, or a method other than those designated above, is propose,] and where the Contractor is likely to concur with one or more of the specified methods. Pending final detemnination of the cost to the Owner, amounts not in dispute may be included in Applications for 'avment. Such undisputed amounts should be clearly documented by written agjecnnent_ 3. Change In Contract Time Insert the prtihlxued change in Contract "I'inte. if any- associated with the change. C. EXECUTION OF THE DOCUMENT 1. The'docunienf should fie edeeuteci in not les than triplicate i, afire Owner ,III Architect. ,, ' - �' '--f'-''r'" 2. Once the Architect -has coinpletcctthe toms as described above staid has,executedtit it; triplicate. all three copies should be sent to the.O%%nerfor authorization, since the Architect alone does not have the authority to authorize additional expenditures or time extensions. The Owners represen- tative'nho executes this document mist be legally empowered to autiionzeadditional funds, and the amount pt the profit?sed change puist-not exceed the representative's monetary authorization. Once authorized by the Owner or the owners representative, one copy should he sent by the Architect to the. Contractor. 3. The Contractor must promptly proceed with the change directed. If the proposed method of adJustole nt is accepxabie. the Con tractor se, advises the Architect and the method selected shall he utilized in the detemninaticrn of future Applications fir Payment If the proposed method of adjustment is not accept the the Contractor SO adyrses the Architect, In such event, the method of the adiustincnt will a utomatically become Ihat designated in Subparagraph 73.6- The Architect should prepare a Change Order for execution by the Owner. Architect and Contractor tor the Work directed by • the Construction Change Directive when (aa) the Contractor agrees to the proposed adjustment of the Contract Sum and Contract 'I'Inne upon receipt of the Construction Change Directive or (bi the Contractor and Owner agree to the determination by the Architect of the change in Contract Sum pursuant to Subparagraph 7.3.6 and Contract Time purstert' to Subparagraph 7.3.8. If, following the Architects determination. no agreement is reached, the matter is referred to the Architect as a Chant, •; - 3/88 CONSTRUCTION • OWNER ❑ • CHANGE ARCHITECT 0 DIRECTIVE CONTRACTOR 0 FIELD 0 • A/A DOCUMENT G714 OTHER 0 (Instructions on rezvrse side. This document replaces A/A Document G713, Construction Clwnge Authorization.) PROJECT: Fayetteville Public Library DIRECTIVE NO: (name, address) 401 West Mountain Street 10 Fayetteville, Arkansas 72701 DATE: June 29, 2004 • • TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 14149 E. Admiral Place Tulsa, OK 74116 You are hereby directed to make the following change(s) in this Contract: ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: May 21, 2002 CONTRACT FOR: General Construction Turn over Fixtures Type K and K-1 to the Owner. Provide an inventory of such and store in a locked room on 4 Level 400. Delete installation of Lighting Fixture K and K-1 from the Contract and provide credit for work not performed consistent with letter from Beaver Electric dated June 3, 2004. D' V.3 Install aluminum channel and angles to support K and K-1 fixtures as defined in Proposal Request 32 dated January 16, 2004 and priced per Potential Change Order 59 dated April 6, 2004. Delete material and labor for CCTV cable and equipment from the Contract and provide credit to the Owner as documented in back up information to Potential Change Order 22 dated August 1, 2003 in response Proposal Request 10. Conduit rough -in for this system remains in the Contract. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Stun or Guaranteed Maximum Price is: 0 Lump Sum (increase) (decrease) of 0 Unit Price of per ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. MI5 follows: The basis for adjustment in the Contract Sum shall be as described above. 2. The/Contract Time is proposed to (be-Rdjusted) (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. AmirmoezFosterHaileyJohnson City of Fayetteville ARC!lI1TCT OWNER PO Box 790 113 W. Mountain St Add ss Fayetteville, Arkansas 72702 DAT• // `cJV1V O� Addrespayetteville, Arkansas 72701 BY jk DATE Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONT 2S.TS�g--est Hudson Addre9ogers, Arkansas 72756 BY DATE CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. AlA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA® • © 1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G714-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. INSTRUCTION SHEET r , FOR AIA DOCUMENT 6714, CONSTRUCTION CHANGE DIRECTIVE • A. GENERAL INFORMATION , t,�;; 1. Purpose r' • �. c fltt, .• ,; AlA Dncunient;(,71 £ replaces former AIA loicunenr 6713, Construction Change- Authornati ii `.Ih cdodumenrwas developed as er directive for changes in the Work which, if not implemented ex1xTitionslvmight delay the Project. In contrast to a Change Order (AIA Document G70I). AIA eoc QLDoci)ment 6714 is to be used where the Owner and (A,ntuuor, •fi5nwhale er recon: iiayc not reached agreement upon the proposed changes in the Contract Sum or Contract Time. upon receipt of the completed U 1 the Contractor oats/ pnampdr pro .:ed with the change in the Work described' therein. • •. !" ii •-,•1 ..� i:1irnb,9 2. - Related. Documents fl' "fir '' `) • -, r :ti--., nfbt...; pv I,; M{ This document was prepared for use under the terns of AIA Document A_20I. General Conditions of the Contract for Constructino-, under the general conditl oils con wined in AIA Documents A107 and A 117: and under other AIA general conditions beginning with the 1987 editions. 3. Use of Current Documents Prior'to-using any AIA document, the use' should cottsulf.ihc AIA, an AIAlcomlxucnt chapter or ;i'ctHrnr AiA Documents.PriceLtst to determine the current• cdition of arch docunlcn;ld . •.3. i. " - -- ' 1. . -'jr ; r Ir, ♦ ..ry -... i t r `- - Jl n'� 'a ,a , , p a. I t. r C it Q.4 . •'lIJ>. fi 41�1 r.t'.h 1- „' i`J^i�'Tr11( oG':I •. 'J; `: •`Jf..l .,,1 i11 4. Limited License for Reproduction .ALADocument G? In isa copyrigf ted work and mat not be reproduced,or excerpted from in substantial part without the express written permis- yf ..1 -,- a u>_ ,, i. sion of the AIA. I'he C., I t document m Intended to be used as a C!nsumahle thrt is, the U,iginai document purchau d hr the user n mended to be consumeel in the course (.t being used, to rep silo impLrd pennusic)o to reproduce this ducume tt nri'r docrmemiiership it The .Amencah institute el(Arehi[ecrs confer acv further rights to reproduce deem. -A limited ICcerisc isllicrefiy7granted a0 retzl.purchas Fi-s in reproduce a.fnaxlnium of ten'coples ofu aampletedxx exe"auted G71 i. bilt'Ofli h : l:umse in connec!i it with_ r' pariiculaLhtt))_e't. IJ,4`,.- b.9imm c.s. I hit)' -.:"' n ) '(I ", _.,rl'. .1J!.. i.t n„I: V._ .' -I i 1 ..;ti it, i, _rij 4'!114il^._ J it .: r•,j S• B. COMPLETING THE G714 FORM 1. With the concurrence of the Owner, the Architect initiates and prepares the brat (including a description of the Work) and attachments. • 2. Method of Determining Costs In accxrfd.mce with Subparagraph 7.3 ,3 of AIA Interment A201 (1987 cdition), insert the method proposed for determining the final cost of the Work involved. Lump Suitt should be used where there is likely to be mutual agreement by the Owner and Contractor rs to the total cost of the change; all costs assnclated with the change are included in the Lump Sum. Unit Price should be used where there is likely - to he mumai agreement by the Owner and Contractor as to the cost per unit of measurement for the change, but where the number of units of measurement is not capable of reasonable determination at the time the boon is signed. Reference to Suhpaagraph 7.4 .0 of AIA Document A201 (1987 edition) indicates that payment will he made on a time and material basis with I casonablc:llowante s for overhead cad profit as defined therein. Refer to Subp ar,tgiaph 7.3.6 for a definition of thc method proposed for detennin- ing cost% to be included.S',.•CN,' 'Jr �,. t, 7.. ≤,. i 1 r• .I.Ib�' r ,. 4, if! IJI. 7 - ''2 The .space alter the designation as tollowvs" should be used where more than one method of adjustment, or a method other than those designated ahove, is proposed and where the Contractor is likely to concur with one or store of the specified methods. Pending final determination of the coil to the Owner. amounts not in dispute man- he included in Applications for Payment. Such undisputed amounts should be clearly documented by written agreement. 3. Change in Contract Time Insert the proposed change in Contract Time, if em', asaciatcd with the change. C. EXECUTION OF THE DOCUMENT ..x✓ N. b::., ,(., ♦:.) •t.h/-1: ` .Y, Q `iJ . ni 1_. tl -I\ ,..•. 1 �. 1. The document should he executed in not less than triplicate by the Owner and Architect, C.. J'/, ;,' I,r i.uM,�sb301?.i :.t' ;i /t 2. Once the Architect has completed the form as described above and has executed it in triplicate, all three copies should be sent to the Owner fur authorization, suite the Architect alone does not h Ive theaudtonp to aGthnniu rciditignaGexpendiuucs pr time cxtCnvills The Qe nu c represar tadve who executes this document must I e legally cmiwwered to authorize additional funds, and the .mount C,f the proposed change lutist not exceed the rerescnwtive s monctary authorintion. Once authorized by the Owner or the Owners representative. One copy should be sent by the Architect- to thin Cootm;iClor. The Contractor nnist pnanptly proceed with the change directed. If the proposed method Cut adjustment is acwptable.'the Gontracu,)r so advises the Architect and the: method selected shall be utilized in the detemnnation of future Applications for Payment It the proposed method(it adjustrnent is not acceptable, the Conti actor so advises the Architect. In such event, the method oft he adlusnnetit will .utomatteah become t hn designated in Subparagraph 7.3.6. The Architect should prepare a Change. Order for execution by the Owner, Architect and Contractor for the Work directed by • the construct ion Change Directive when (a) the Contractor agrees to the proposed adjustment of the Contract Staub and Contract Time upon receipt of the Construction Change Directive or (h) the Contractor and Owner agree to the determination by the Architect of the change in 0 ntruct Sum pursuant to Subparagraph 7.3.6 and Contract Time purstc tit to Subparagraph 7.3.8. If, following the Architects determination, no agreement is reached, the matter is referred to the Architect as a C7airn. CONSTRUCTION • OWNER ❑ • CHANGE ARCHITECT 0 DIRECTIVE FIELD CONTRACTOR D OTHER ❑ A/A DOCUMENT G714 (Instructions on reverse side. This document replaces A/A Document G713. Construction Change Authorization.) PROJECT: Fayetteville Public Library DIRECTIVE NO: 10 (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 DATE: June 29, 2004 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 14149 E. Admiral Place Tulsa, OK 74116 You are hereby directed to make the following change(s) in this Contract: ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Turn over Fixtures Type K and K-1 to the Owner. Provide an inventory of such and store in a locked room on Level 400. Delete installation of Lighting Fixture K and K-1 from the Contract and provide credit for work not performed consistent with letter from Beaver Electric dated June 3, 2004. g r A9q s� Install aluminum channel and angles to support K and K-1 fixtures as defined in Proposal Request 32 dated I/ January 16, 2004 and priced per Potential Change Order 59 dated April 6, 2004. C Delete material and labor for CCTV cable and equipment from the Contract and provide credit to the Owner as documented in back up information to Potential Change Order 22 dated August 1, 2003 in response Proposal Request 10. Conduit rough -in for this system remains in the Contract. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑ Lump Sum (increase) (decrease) of ❑ Unit Price of per ❑ as provided in Subparagraph 7.3.6 of AIA Document A2U1, 1987 edition. TES follows: The basis for adjustment in the Contract Sum shall be as described above. 2. The Contract Time is proposed to (8e -adjusted) (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. AmirmoezFosterHaileyJohnson PO Box 790 Add ss Fayetteville, Arkansas 72702 BY DAT rL°1 JIT) O EArn] City of Fayetteville OWNER 113 W. Mountain St AddreSayetteviile, Arkansas 72701 BY DATE ! Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONT 2�7'U West Hudson Addreskogers, Arkansas 72756 BY R DATE CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA' • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON. D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subset to legal prosecution. G714-1987 �lmirmoezFosterHaileyJohnson MEMORANDUM To: Bob Kohler Copy: Sean Wagner John Priest Austin Blevins Bill Browner From: Jim Reference: Library, CCD 10 Architects & Planners June 29, 2004 Consiste wi ur discussion with Cathy Rew, Hugh Earnest, Steve Davis and yourself on riday June 25, 2004, this transmits Construction Change Directive 10 to direct that certain work related to Fixture K and the CCTV contract be deleted from the Contract. This has also been reviewed with John Priest who indicates that Crossland Construction concurs. Please have the Owner sign, retain one copy for record and return the original and other copies to me. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville; AR 72702.479-442-5565 • FAX 479-442-8849 • CONSTRUCTION • OWNER O • CHANGE,., ARCHITECT ❑ DIRECTIVE CONTRACTOR O FIELD ❑ • AIA DOCUMENT G714 OTHER O (Instructions on reverse side. This dociono! replaces A/A Doctmuvv G713, Construction Clxmge Authorization) • • Fayetteville Public Library PROJECT: (name, adress) 401 West Mountain Street Fayetteville, Arkansas 72701 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 14149 E. Admiral Place Tulsa, OK 74116 You are hereby directed to make the following change(s) in this Contract: DIRECTIVE NO: DATE: 11 to June 29, 2004 ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Construction Change Directive #11 is to cover added electrical work including, but not limited to remaining low voltage conduit and other specific electrical work when authorized in writing by both Architect and Owner Representative. Work under this CCD #11 shall not exceed $15,000 and will be Incorporated Into a Change Order as separate tasks are submitted by Contractor to Architect In the form of a Potential Change Order Request. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: O Lump Sum (increase) (decrease) of f O Unit Price off per ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. as followsAdjustment in the Contract Sum shall be as described in Supplementary Conditions 7.3.6. 2. The Contract Time is proposed to (•Ha-a'justctt) (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. AmirmoezFosterHaileyJohnson ARCHITECT ^00s""cuV r„ t.I to t PO Box 790 Address Fayetteville, Arkansas 72702 City of Fayetteville OWNEli13 W. Mountain St. AddreSsFayetteviile, Arkansas 72701 BY DATE Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONTRi&W AGTest Hudson ss AddreR�ogUerrss, Arkansas 72756 13Y DATE. 7/7�T l l CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. ALA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1'977 EDITION • AIA® • © 1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates US. copyright laws and Is subject to legal prosecution. G714-1911 • • INSTRUCTION SHEET FOR AIA DOCUMENT G714, CONSTRUCTION CHANGE DIRECTIVE • A. GENERAL INFORMATION 1. Purpose ^SI`. ,` j„ A7 -A Document 6714 replaces former AlA Iktcuntent (1713, Construction ( h artge'Autiionranoii This document was developed as a directive fir ,changes in the Work which, if not implemented exjxditiotsly might delay the Project. In contrast to a Change Order (AIA Document G70 i), AlA Dd&In,enf G7 14 Is to be used where the Owner and contractor. fitr'whaiev r-ritason have not. reached ngrcemeni.upon the proposed changes in the Cent act Suns or Contract Time, Upon receipt of the completed, (37 Ii,. the'Cbntractor inust,prontpty poxc l with the Change in the Woik • dcscrihe(1 therein. -1 2 'Related Documents Jio ho 'Ibis document was prepared for use under the tents of AIA Document A101, General Conditions of die Conrt'uct for Construction; under the general conditions contained in AIA Documents AI07 and At 17; and under other AIA general conditions beginning with the 1987 editions, 3. Use of Current Documents Prior to using any AIA document, the user should consult the AIA, wi AIA component chapter or a current AIA Documents Price List to determine the current edition of each documenit, r e roduction i~ ' ' ' .+; .; 4. Limited License; foR 1 P. !✓ , ♦ •.. t. !( ••I .+i afn • • it J _ i{ I IUJ" 1 rir yr.. tlrii �n:C\\i'r ALA dolumeiti G71a n a iojiydght((1 wofk'anid miv not ix Lepniduceii or exccgxed. fnxn unsubstatnal part without rl>✓egress w ritterrperntis- Sion of rove AIA. Thc-6,.31 document is intended to be used as -.a ct)nsurn a�le.-that is, the origirul document purchased by the user is intended to he consumed in the course of being used There is no implied pennuslon to reproduce this doeurricnt, nett dues men' bersh,p ih TttZ, American (nsiitn o of Architects confer any further rights to reproduce them. '= - - "L • + •� - • . + , u.I . , 1 ;. A limited I cease is hereby granted to retail purchasers to reproduce a ntaxinutm of tell copies of a conmpictxd or executed 6714, but only for use in connection with a particular Project. B. COMPLETING THE 6714 FORM 1. With the concurrence of the Owner, the Architect inituttes and prepares the firm (including a description of the Work) and attachments. • 2. Method of Determining Costs In accordance with Subparagraph 7.33 of Docwnent A201 (1987 edition), insert the method proposed fair determining the final cost of the Work involved- Lump Sum should be used where there is likely to be mutual agreement by the Owner and Contractor as to the total cost of the change: all costs associated with the change are included in the Lump Sum. Unit Price should be used where there is likely to be mutual agreement by the Owner and Contractor as to the cost per unit of metsua»tent for the change, but where the number of units of measurement is not capable of reasonable determination at the bone the time is silted. Reference to Subparagraph 7,3.6 of AIA Document A21.11 (1987 edition) indicates that pavement will he made on a time and material basis with reasonable allowances for overhead and profit as defined therein Refer to Subparagraph .7,3 6 for a cictinition of the method proposed liOr determin- ing costs to he included.1 • ', ` ,6, Jam. to Y 1 '.q ., Ti .�_ _ _ a .. I . J r -1 , _ y The space after the designation "as follows" should to used where more than one method of adjustment, or :i method other than those designated above, is proposed and where the Contractor is likely to concur with one or more of the specified. methods. Pendingfinal determination of the cost to the Owner, amounts not in dispute may be included in Applications for Payment Such undisputed amounts should be clearly documented by written agreement. 3. Change in Contract Time Insert the proposed change in Contract Time, if any, as cxiatcd with the change. C. EXECUTION OF THE DOCUMENT JJr 1Jil. /'... -., 9i' J :•t.. IU II'..., J•.. ell._ lli, ,,•l.. UL ,l 1. The document should be executed in not less than triplicate by the Owner and Architect. " .G'l i ., .rJ( .. � ;IF 2. Once the Architect has completed the foram as described above and has executed it in triplicate, all three copies should he sent to the Owner for authorization,siiice the Architect alone does not liace the authority to ituthditze additional expenditures or time enemiunb.-The Ow ner, x.represcn- tative who executes this document must he legally entpxiwercd to authorize additional hinds, and the an[ount of the proposed change must not exceed the representative's monetary authorization. Once authorized by the Owner or the Owner's representative, one copy should he sent by the Architect to the Contractor. v , 3. The Contractor must promptly proceed with the change directed. If the proposed method of adjustment is aceepcmle. the Contracror so advises the Architect and the method elected shall he utilized in the detemaination of forme Applications for Payment It the proposal method of adjustment is nor acceptable. the Contractor so advises the .Architect. In such event, the method of the adjustment will utomaticalhv become that designated in Subparagraph 7.3.6. The Architect should prepare a C.tEange Order fir execution by the Owner, Architect and Contractor for the Work directed by the Construction Change Direct he when (.) the Contractor agrees to the proposed adiusuncnt of thcContract Sum and Contract T'in,e ufxm receipt of the Construction Change Directive or ib) the Contractor and Owner agree to the determination by the Architect of the change in Contract Sum pursuant to Subparagraph 7,3.0 and Contract Time pw'soont to Subparagraph 73.8. If, following the Architect's determination, no agreement is reached, the matter is referred to the Architect as :t Claim, JM QONSTRUCTION • OWNER ❑ • CHANGE ARCHITECT O CONTRACTOR ❑ DIRECTIVE FIELD O OTHER ❑ AIA DOCUMENT G714 (Instructions on reverse side. This document replaces A/A Document G713, Construction Change Authorization.) PROJECT: Fayetteville Public Library (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 14149 E. Admiral Place Tulsa, OK 74116 You are hereby directed to make the following change(s) in this Contract: DIRECTIVE NO: DATE: 11 June 29, 2004 ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: May 21, 2002 CONTRACT FOR: General Construction Construction Change Directive #11 is to cover added electrical work including, but not limited to remaining low voltage conduit and other specific electrical work when authorized in writing by both Architect and Owner Representative. Work under this CCD #11 shall not exceed $15,000 and will be Incorporated into a Change Order as separate tasks are submitted by Contractor to Architect in the form of a Potential Change Order Request PROPOSED ADJUSTMENTS I. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: O Lump Sum (increase) (decrease) of O Unit Price of per ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. 10 as followSAdjustment in the Contract Sum shall be as described in Supplementary Conditions 7.3.6. 2. The Contract Time is proposed to fbe-adj. ctort) (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. AmirmoezFosterHaileyJohnson ARCHITECT MDDVUIGLO NNHIONI PO Box 790 Address Fayetteville, Arkansas 72702 DATE `� VIV AIA City of Fayetteville OWNE1½13 W. Mountain St AddressFayetteville, Arkansas 72701 BY DATE 71'/C$( Signature by the Contractor indicates the Corn tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONTIucjT(ARWest Hudson Address Rogers, Arkansas 72756 BY DATE CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA S • ©1987 • THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE. N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. G714-1987 AmirmoezFosterH'leyfohnson !j1jI Architect & Planners MEMORANDUM June 29, 2004 To: Bob Kohler Copy: Sean Wagner John Priest Austin Blevins Bill Browner From: Jim Reference: ayetteville ublic Library, CCD 11 Const tion C nge Directive 11 is warranted because CCD's 7 & 8 for low voltage co and other authorized electrical work have been almost fully consumed as of May 18' but necessary work had not been completed. We had asked for an estimate to set the amount for this additional CCD but none has been received. I suggest that the amount of $15,000 as the next and hopefully final increment for this work. Please have the Owner sign, retain one copy for record and return the original and other copies to me. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 • CONSTRUCTION CHANGE DIRECTIVE A/A DOCUMENT G714 OWNER O ARCHITECT 0 CONTRACTOR 0 FIELD O OTHER 0 • 7/Zzrn dot l t dross l /e (Instructions on reverse side. This document replaces AIA Doctinient G713, Construction Change Authorization.) PROJECT: Fayetteville Public Library DIRECTIVE NO: (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 DATE: TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 14149 E. Admiral Place Tulsa, OK 74116 You are hereby directed to make the following change(s) in this Contract: L/hl'L1Yll pt.y iA/o_ //u�/g3 July 22, 2004 ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Construction Change Directive #12 is to cover added architectural woodwork when authorized in writing by Owner Representative. Work under this CCD #12 shall not exceed $5,000 and will be incorporated into a Change Order as separate tasks are submitted by Contractor to Architect In the form of a Potential Change Order Request. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: O Lump Sum (increase) (decrease) of O Unit Price of per O as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. ❑ as follows: Adjustment in the Contract Sum shall be as described in Supplementary Conditions 7.3.6. 2. The Contract Time is proposed to (be adjusted) (remain unchanged). The proposed adjustment, if any, is (an increase of — days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. ARclAmlnnoezFosterflalleyjonnson Associate Architect AddrPO Box 790 DATE • _ ari{Qr1. i3 n%'L•]ip:P/=11(;fill Signature by the Contractor indicates the Con- tractors agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. CONT AddressZblU west —Rogers;�1nag 6— BY DATE CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA® • © 1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 2(R)06 G714-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution. INSTRUCTION SHEET FOR AIA DOCUMENT G714, CONSTRUCTION CHANGE DIRECTIVE • A. GENERAL INFORMATION , ' 1. Purpose _..1r .. AIA.Doatment'G714 replaces former ALA Document 6713, Construction Change Authorization, This docuni navas developed as a directive for changes in the Work \which, if not implemented exixdUiously, might delay the Project. In contrast to a Change Order (A IA I)ocumenr (37(Il). ALA Document G714 is to be used where the Owner and Coro'actor-,rforw•hanee er re9xrn, havenot rcdched agrecrm n ;upon the proposed changes in the Contract Sum or Contract Time. Upon receipt of the completed G77 ti, the.O nits/ prompdv proceed with the change in the Work described therein. ' Related Documents I JUT This document was prepared for use under the terns of AIA Document A2(, I. Genera Conditions of the Contract for Construction: under the general conditions curtained in AIA Documents A107 and A117; and under other AIA general coil dilions beginning with the 1987 editions. 3. Use of Current Documents Prior to using any AIA document, the user should consult the ALA, an AIA component chapter or a current AIA DoeunenIs Price List to determine the current edition of each document. _- it I,r -. a' 1 IIII it I 4 I iJ�1 t C'. Limited License for Reproduction i -a. - - t3 t IV 4 . 1 1,l..,'J, •'' -7 Is ...r•I I.. I ;�: 'r >• I'. ALA Document G71 a is a copyrighted work and row not he reproduced or excerpted from in substantial part twithout the express written (iermis- sinn of the Al The G714 document is intended to be used as a consumable that is, the original document purchased h • Inc user is intended to be consumed in the course of being used, There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce diem. A limited license is hereby granted to retail purchasers to reproduce n paximtin) of ten copies of a completed or executed G 7 I9. but only Ior use ill connection with a particular Project. B. COMPLETING THE G714 FORM 1. With the concurrence of the Owner, the Architect initiates and prepares the torn (including a description of the Work) and attachments. 2. Method of Determining Costs In accorlaice with Subparagraph 7 3,3 of .ALA Doniment .A201 (1987 edition), insert the method proposed for determining the final cost of the Work involved. Lunip Sum should be used where there is likely to be nmtual agreement by the Owner and Cont ractrr as to the total cost of the change all vests associated with the change are included in the Lump Sum. Unit Price should be used where there is likely to he mutual agreement by the Owner and Contractor as to the cost per unit of measurement for the change. but where the number of units of nieastiremcnt is not capable of reasonable determination at the tune the form is signed. Reference to subparagraph 7.3.6 of ALA Document A20I 11987 edition) indicates that payment will he made on a tirue and material basis with reasonable allowances for overhead and profit as defined therein. Refer t i Subparagraph 7.3.6 for a definition of the inetlixl proposed for deternain ing costs to he included. The sp:ick. after the designation as to'llowsv should t&- uscd whek more than dine method of adjustment, 6r ?nMhtxl otha than those designated above, is proposed and where the contractor is likely to concur with one or more of the specified methods. Pending final determination of the cost to the owner , amounts not in dispute mac he included in Applications for Payment Such undisputed amounts .should he clearly documented by written agreement. 3. Change in Contract Time Insert the proposed change in Contract Time, if any, ass ciated with the change. C. EXECUTION OF THE DOCUMENT 1. ,The ddcvmcnt, should he executed in not less than triplicate by the Owner and Arctic&<t. . - a' ; r,_I4.; I" 1 ^r ii- 114-H ...1 _ - 2. Once the Architect, completed the limy as described above and has executed it in triplicate, all three copies should he sent It the Qwuei for 1 ' r r' . , • authorization, since the Architect alone does not have the :tuthority to amhona additional expenditures or time extenoioms. Tli i Ow rim s'represen- tative_wwho executes this document must be legally,cmp,m-cred to ilUdiorize addit ional.funds, and the anIOLInt of the proposed change cite not exceed the represeivatit e's monetary authorization. Once authorized by the Owner or the owner's represeritativeone-copy should be knt'hy the, Architect to the Contractor. 3. The Contractor must promptly proceed with the change directed. If the proposed method of adjustment is acceptable. the (:ontraaor so advises the Architect and the method selected shall he utilized in the determination of future Applications for Payment. It the proposed method of adjustment is not acceptable the Contractor so advises the Architect. III such event, the method of the idjustinent will automatically become that designated in Subparagraph 7,3.6. The Architect should prepare a Change Order for execution by the Owner. Architect and Contractor for the Work directed by the Consnnction Change Directive when (a) he Contractor agrees to the proposed adiusun iii of Contract Sun' all Contract Time upon receipt of the Construction Change Directive or (h) the Contractor and Owner agree to the determination by the Architect of the change in Contract Sum pursuant to Subparagraph 7.3-6 and Contract time pursuant to Subparagraph 7.3.8. If, following the Architects determination. no agreement is reached, the matter is referred to the Architect as a Claim. • 1 I I CONSTRUCTION OWNER O CHANGE ARCHITECT O CONTRACTOR O DIRECTIVE FIELD O AMA DOCUMENT G714 OTHER O (Instructions on reverse side. This document replaces A/A Document G713, Construction Change Authorization. ) PROJECT: Fayetteville Public Library (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 14149 E. Admiral Place Tulsa, OK 74116 You are hereby directed to make the following change(s) in this Contract: DIRECTIVE NO: 12 DATE: July 22, 2004 ARCHITECT'S PROJECT NO: 2000073-00 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Construction Change Directive #12 is to cover added architectural woodwork when authorized In writing by Owner Representative. Work under this CCD #12 shall not exceed $5,000 and will be incorporated into a Change Order as separate tasks are submitted by Contractor to Architect in the form of a Potential Change Order Request. PROPOSED ADJUSTMENTS The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑ Lump Sum (increase) (decrease) of O Unit Price of per ❑ as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. ❑ as follows: Adjustment in the Contract Sum shall be as described in Supplementary Conditions 7.3.6. 2. The Contract Time is proposed to (be adjusted) (remain unchanged). The proposed adjustment, if any, is (an increase of _ days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. • « _« FsTir.IT• Bo r ii,;; t •k's i'r%I►�7iY!�, DATE Signature by the Contractor indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. CONT AddressZblU West —t2ogers; Arkanaa 6— 8Y DATE CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA « • © 1987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G714-1987 WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subieet to legal pmsecutlon. U INSTRUCTION SHEET FOR AIA DOCUMENT G714, CONSTRUCTION CHANGE DIRECTIVE A. GENERAL INFORMATION \..�4fl!wn idt "9 '.ii 1'J$il'✓t: i:' 1. Purpose ft&v;a (itit IFrr+i 'l iv i[!. �AIA1.D+x'L mhhtiG714 replaces former AIA Document G713, Construction ( htFe Atitumctitdn1'fh3doeu'dn3n6vias developed a; a directive for changes in the Work which, if not implemented expeditiously, might delay the Project. In contrast to a Change Order (AIA Document 6701). AIA C`(: i : Document 6714 is to be used where Elie Owner and Gnu aeon, fpr._vha[evcr to^awnihav e'not u lnzd ngreenypttupon the proposed changes in the Contract Sum or Contract Time. Upon receipt of the compietgd G71y, Nc,C,ontraetornlusr,prompthriP44terte 1 with the change in the Work !+ ♦ O- .Jyi rir9'r,r r rlvivit ..<4 fa{P:)c adescnbec therein. roi.tryss2.Relate.. Documents 1 �:.•h,'_) u auT This document was prepared for use under the tens of AIA Document A_201, General Conditions of the Contract for Construction; under the general conditions contained in AIA Documents A107 and A117; and under other AIA general conditions beginning with the 1987 editions. 3. Use of Current Documents Prior to using any AIA document, the user should consult the AIA, an AlA component chapter or a current AIA Documents Price List to determine the current edition of each document. - Iyriis1IvY ri b9Yi,:irfiue n oIV.% 113te ;ub6C x IF 4+.'+r hi (^l h9 ie. t raja fl. nx,�1J r �'! f s ♦' "' Y( t v .1 14x x 11i IJ r a { xJ.i etl Jt} i a'w[ ♦1 (�{) Niff xffir .D Ci�tt L1m,'tjed LtCe�SOr�Or eprfVyyction)CI,P beEI lze ton ,iF d. :'_ cC ) ;n eta r !s' ;I o 0';ti5t a� 91ge ? r9f[l t,.' t C` ALApletiu ndrq, ,i'i I r¢ a Gopyri fed-worktarnt now not b eproduced ore d trp ffotnfi n substantialitr iw?thowitlhp,exjpre'ss (written iierms- sion of the AIA. The C.71 i document is intended to tin used as a consumable —that is. the original document purchased Sn\ [fie'. uses bs intended to be consumed in the course of being used 'Mere is no implied permission to reproduce this documern, nor does inenti?ership m'The"Amenca6'In!aitute of Architects confer any hither rights to reproduce them. A limited license is hereby granted to retail purchasers to reproduce a maximum of ten copies of a complete(] or executed G71 q, but only for use in connection with a particular Project. B. COMPLETING THE G714 FORM 1r With the concurrence of the Owner, the Architect initutes and prepares the firm (including a description of the Work) and attachments, 2. Method of Determining Costs In accordance with Subparagraph 7.3.3 of ALA Document .4201 (1987 edition), insert the method proposed for determining the final cost of the Work involved. Lump Sum should be used where there is likely to be mutual agreement by the Owner and Contractor as to the total cost of the change; all costs associated with the change are included in the Lump Sum. Unit Price should be used where there is likely to he mutual agreement by the Owner and Contractor as to the cost per unit of measurement for the change. but where the number of units of measurement is not capable of reasonable determination at the time the form is signed. - Reference to Subparagraph 7.3.6 of AIA Document A201 (1987 edition) indicates that payment will be made on a time and material basis with reasonable allowances for overhead and profit as defined therein. Refer to Subparagraph 7.3.6 for a definition of the method proposed for dcrennin- ing costs to he included. The spud alter the clengtlnoon"-as'tnl(o+Lsisstiould l? uscYitwhef_'..,c-.,_ orth m side'inidfioii$ihadjit<t}tia38f, or artnlfPM5d-bt1f6r than those designated above, is proposed and where the contractor is likely to concur with one or more of the specified methods. Pending final determination of the cost to the Owner. amounts not in dispute may be included in Applications for Payment. Such undisputed amounts should be clearly documented by written agreement. - 3. Change in Contract Time Insert the proposed change in Contract Time, if any. associated with Elie change. C. EXECUTION OF THE DOCUMENT t.1 Ttte:d(cwn nt-shoxild he,cf curetd in not less than triplicate by the C??•Qpen-iidrrlrct Meet. (4oe?f?fi.^_+[,+491!af ;R 1'i d'C"eSt?^:Fltiitl 2. Once the rtrehitect as,corn let i.the fora? as described Aovc ai ihas tea d vtc66��+;r in.tlnphcate. all three Copies should be se rt ao t_h� t ), for authonzation, since the Arch e t aline does not have the authority to authOn c a` ditioinal expenditures of time extensions. The Owner 'represen- tauheSwhc> exccutcj this document must tie legaUy ernp owercd to. authorize. addinionaLfunds, and the rnnonptzj the proposedchangemust not exceed tote icpre wnve s mdnkiry authoti>ruon' C�ncr (itid5Fms>x/tby the Owner thin Owner'srcpret`se munirt.- one cop sit`)ruld be senrhy the Architect to the• Contractor. - - is-' ;,; 1 - ifs 3. The Contractor inns[ promptly proceed with the change directed, If the proposed method of adjustment is acceptable. the Contractor so advises thi Architect and the method selected shall be utilized in the determination of future Applications for Payment. If the proposed method of adjustment is not acceptable. the Contractor so advises the Architect. In such event, the method of the adjustment will automatically become that designated in Subparagraph 7.3.6. The Architect should prepare. a Change Order for execution by the Owner, Architect and contractor for the Work directed by the Construction Change Directive when (a) the Contractor agrees to the proposed adjustment of the Contract Sum and Contract Time upon receipt of the Construction Change Directive or (b) Elie Contractor and Oivner agree to the determination by the Architect of the change in Contract Sum pursuant to Subparagraph 7.3.6 aid Contract Time pursuant to Subparagraph 73 8. If, following the Architects determination, no agreement is reached, the matter is referred to the Architect as a Chum. 3/88 ----_________-_-_._ • I I - 000 - - a Z W W 0 O O (n (n (A w o p�p m a A A m 0 o m o O 000 O5 ' C H 0 O 5 OO O O O O ) m(7Wuv 0 co O O O O a AAA- c S C 0 3 C • r D a Qmy m -u a, a mob' o m o AoO H. O O @ m lA G o ' m a 0 o co m m m n 0 CD �CDN C m 3 C m < — Q o aIn p1 CD m 00 m m (D5 0 n m 0 a U O 3 O s o ° mo c a Op4m m (p CD 0m m n — 3 m O m cc - C Co A o O m coo COn ccoo m O O to to _s O O O W W W J -4 CO to — Nvs C) to N W -a 0 N W tb m 0 00 (T - a ? A O C) 0 O CD CD lD N 0 CD 1 r OO D C) 0 C RESOLUTION NO. 37-04 A RESOLUTION APPROVING THE PURCHASE OF SHELVING IN THE NEW FAYETTEVILLE PUBLIC LIBRARY FROM MISSCO CORPORATION IN THE AMOUNT OF $151,185.00; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $7,559.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves the purchase of shelving in the new Fayetteville Public Library from MISSCO Corporation in the amount of $151,185.00. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a contingency in the amount of $7,559.00. PASSED and APPROVED this 16th day of March 2004. FNYETr, By: SONDRA SMITH, City Clerk APPROVED: By: Agreement Between City of Fayetteville and MISSCO Contract Sales, LLC for Interior Furnishings AGREEMENT made as of the day of in the year of Sixteenth day of March, 2004 (In words indicate Day. Month and Year) BETWEEN the Owner: City o Fa etteville 113 West Mountain Fayetteville, AR 72701-6083 and the Contractor: MISSCO CONTRACT SALES, LLC 2510 Lakeland Terrace, Ste. 100 Jackson, MS 39216 the Project is: Fayetteville Public Library. 401 West Mountain Street Fayetteville AR 72701 the Interior Designer is: Leanne Larson. Meyer, Scherer & Rockcastle, Ltd 710 South 2"d Street Minneapolis, MN 55401 The City of Fayetteville and MISSCO CONTRACT SALES, LLC agree as set forth below. Agreement Between Owner and Contractor for Interior Furnishings Page I fl ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as filly a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The MISSCO CONTRACT SALES, LLC. shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others, or as follows: ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement is the date from which the Contract Time of Paragraph 3.2 is measured, and shall be the date of this Agreement, as first written above, unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the City. (Insert the date of commencement, if it differs from the date of this Agreement or, if applicable, state that the date will be feed in a notice to proceed.) Unless the date of commencement is established by a notice to proceed issued by the City of Fayetteville, MISSCO CONTRACT SALES, LLC shall notify the City in writing not less than five (5) days before commencing the Work to permit the timely filing of mortgages, mechanic's liens and other security interests. 3.2 MISSCO CONTRACT SALES, LLC shall achieve Substantial Completion of the entire Work not later than 15 June 2004 subject to adjustments of this Contract Time as provided in the Contract Documents. Failure of the Contractor to complete the Work prior to the date of Final Completion will result in a penalty of 5% of the total Contract Sum, assessed each day the goods or services are late. ARTICLE 4 CONTRACT SUM 4.1 The City shall pay MISSCO CONTRACT SALES, LLC in current funds for MISSCO CONTRACT SALES, LLC's performance of the Contract the Contract Sum of One hundred fifty one thousand, one hundred eighty four and twelve one hundreth Dollars ($151,184.12 ), subject to additions and deductions as provided in the Contract Documents, for furniture Group I, Estey. ARTICLE 5 PAYMENT 5.6 Subject to the provisions of the Contract Documents, the amount of each payment shall be computed as follows: 5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of five percent (5%). Pending final determination of cost to the Agreement Between Owner and Contractor for Interior Furnishings Page 2 S City of changes in the Work, amounts not in dispute maybe included as provided in Subparagraph 8.3.7 of the General Conditions even though the Contract Sum has not yet been adjusted by Change Order; 5.6.2 Add that portion of the Contract Sum properly allocable to materials, furniture, furnishings and equipment delivered and suitably stored at the Project premises for subsequent incorporation in the completed Work, less retainage of five percent (5%); 5.6.3 Subtract the aggregate of previous payments made by the City. ARTICLE 6 FINAL PAYMENT Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the City to MISSCO CONTRACT SALES, LLC when (I) the Contract has been fully performed by MISSCO CONTRACT SALES, LLC except for MISSCO CONTRACT SALES, LLC's responsibility to correct nonconforming Work as provided in Subparagraph 13.1.2 of the General Conditions and to satisfy other requirements, if any, which necessarily survive (1) final payment; and (2) final acceptance of work has been issued by the Interior Designer; such final payment shall be made by the City not more than 30 days after the issuance of the Interior Designer's final acceptance of work, or as follows: ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Changes, modifications, or amendments in scope, price of fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 7.3 Freedom of Information Act. City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, MISSCO CONTRACT SALES, LLC will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. ss25-19-101 et. Seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. 7.4 Legal jurisdiction to resolve any disputes must be Arkansas with Arkansas law applying to the case. ARTICLE 8 TERMINATION 8.1 The Contract maybe terminated by the City or MISSCO CONTRACT SALES, LLC as provided in Article 15 of the General Conditions. ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: Agreement Between Owner and Contractor for Interior Furnishings Page 3 9.1.1 The Agreement is this executed Agreement Between City of Fayetteville and MISSCO CONTRACT SALES, LLC for Interior Furnishings. 9.1.2 The General Conditions are the General Conditions of the Contract for Interior Furnishings. 9.1.3 The Specifications are those contained in the Specifications for Interior Furnishings dated 09 October 2003. 9.1.4 The Drawings are as shown below. Number Title Date AIOIFR Level I Furniture Plan 1/27/04 A102FR Level 2 Furniture Plan 1/27/04 A103FR Level 3 Furniture Plan 1/27/04 A104FR Level 4 Furniture Plan 1/27/04 9.1.5 The addenda, if any, are as follows: Number Date Pages 1 12 February, 2004 2 17 February, 2004 Portions of addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. This Agreement is entered into as of the day and year first written above and is executed in at least three (3) original copies of which one (1) is to be delivered to MISSCO Contract Sales, LLC, one (1) to the Interior Designer for use in the administration of the Contract, and the one (1) remainder to the City of Fayetteville. City of Fayetteville MISSCO CONTRACT SALES, LLC 70tw W. /&, 4,_� 1/ Q (Printed Name & Title) Agreement Between Owner and Contractor for Interior Furnishings Page 4 Addendum No. 01 12 February 2004 FAYETTEVILLE PUBLIC LIBRARY 401 West Mountain Street Fayetteville, AR 72701 MS&R Meyer, Scherer & Rockcastle, Ltd. Architecture, Interior Design and Urban Design 710 South 2ND Street, 7 m Floor Minneapolis MN 55401 61z 375.0336 phone 612 342.2.116 fax The additions, revisions, corrections, and clarifications contained herein shall be made to the Bidding Requirements, Contract Forms, Conditions of the Contract, Drawings,. and Project Manual and shall be Included in the scope of the work and Bid Proposals. Bidders shall determine for themselves the full scope of the work affected by Addendum items. MAKE THE FOLLOWING CHANGES TO THE INTERIOR FURNISHINGS SPECIFICATIONS: 1. NOTIFICATION The shelving installation dates for Group I, Estey, will be as follows: Levels 200 & 300: Begin on June 2, 2004. End by June 10, 2004. Level 400: Begin on May 11, 2004. End by May 24, 2004: 2. NOTIFICATION The furniture installation dates for all other Groups will be as follows: Level 100: Begin on June 21, 2004. End by June 25, 2004. Levels 200, 300 & 400: Begin on June 7, 2004. End by June 25, 2004. 3. CORRECTION Group I: Esrey Item Code 081 Model Number should read "WF41120" not "WF411202." 4. CORRECTION Item Code: 096 Line 6 should read, "Add: (8) 6"H Wire Book Support, #WBS6" not "Add: (8) 6"H Findable Book Support, #BSN6." 5. CLARIFICATION Group I: Estey On item codes that have a steel canopy top, the model number for the steel canopy top should begin with "CTD" not "CDT." 6. NOTIFICATION Group I: Estey Note: Shelving in Non -Fiction 410 and YA 407 will have custom light fixtures installed to the shelving by others. Group BB: TSAO Item Code: 140 Location: Genealogy 409, Reading Room 421 Quantity: 26 Manufacturer: TSAO Model Number: M -TM -DI I -LT -MB -CF Fayetteville Public library —Addendum No. 01 Page 1 of 2 • la Product Description: Table Lamp with Media Base Stem & Base Finish: Brushed Chrome Custom Shade Finish: Green Add: Grounded Power Cord Note: Grommet to be factory drilled by table manufacturer to accommodate table lamp cord for through -table mounting. Coordinate with table manufacturer —see attached sketch for locations of table lamps on study tables. Lamps to be installed by dealer providing the lamps, please include lamp installation in price of lamps. Note: Dealer must submit shop drawing to Interior Designer for approval prior to ordering. Contact for pricing: Jason Robertson of Luma Sales Associates, 952-233-6522. Group CC: Odegard Carpet Item Code: 150 Location: Reading Area 406 Quantity: 1 Manufacturer: Odegard Carpet Model Number: Amala-V / #49369 Product Description: Area Rug Size: 10'-0" x 14'-0" Construction: Hand Knotted Tibetan Style, 60 knots per square inch,Tibetan senna loop knotting technique Pile Content: Vegetable Dyed Wool Color: Plain, V23 Add: Area rug to be installed over non -slip rug pad from Odegard Carpets. Contact for pricing: Mick Bundul of Michael Sydney, Ltd., 612-455-6100. END OF ADDENDUM No. 01 Fayetteville Public library — Addendum No, 01 Page 2 aft Addendum No. 02 17 February 2004 FAYETTBVILLE PUBLIC LIBRARY 401 West Mountain Street Fayetteville, AR 72701 MS&R Meyer, Scherer & Rockcasde, Ltd. Architecture, Interior Design and Urban Design 71O South aND Street, 7111 Floor Minneapolis MN 554O1 61a 375.0336 phone 6xa 342.2216 fax The additions, revisions, corrections, and clarifications contained herein shall be made to the Bidding Requirements, Contract Forms, Conditions of the Contract, Drawings; and Project Manual and shall be included in the scope of the work and Bid Proposals. Bidden shall determine for themselves the full scope of the work affected by Addendum items. MAKE THE FOLLOWING CHANGES TO THE INTERIOR FURNISHINGS SPECIFICATIONS:. I. CLARIFICATION The term "GSA" on the memorandum dated 04 February 2004 should read "pre -negotiated contract." The indicated groups (Groups B, C, D, G, I, M, O, S, W, X, and Y) shall be submitted with pre -negotiated pricing such as GSA, U.S.. Communities Contract, etc. Use whatever pre -negotiated contract the Fayetteville Public Library will qualify for. The proposal due date is extended. All price quotations are to be received on or before Friday, February 20, 2004 by 4:00 p.m. END OF ADDENDUM No. 02 Fayeuesfk Public library— Addendum No, 01 Page I of I C City Council Meeting of March 16, 2004 Agenda Item Number CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Hugh Earnest, Chief Administrative Officer From: Louise Schaper, Library Executive Director Date: February 27, 2004 Subject: Furnishings for Blair Library: MISSCO Contract Sales 37-4/ L/brar, RECOMMENDATION Approve a contract with MISSCO Contract Sales in the amount of $151,185 for shelving in the new library at 401 W. Mountain. Plus a contingency of $7,559 for a total of $158,744. BACKGROUND The overall budget for furnishings including shelving is $975,500. This $151,185 contract is for 775 sections of new Estey shelving to be installed throughout the new library. In addition, we will be reusing all shelving purchased in the last six years. The shelving is capable of holding 270,000 volumes at 80% capacity. DISCUSSION This shelving is available under General Services Administration contract (GSA); the vendor's price is below the GSA schedule. This is a critical path item because of lead time and the requirement that shelving be installed prior to substantial completion. BUDGET IMPACT The shelving is in the new main library building project budget. RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF SHELVING IN THE NEW FAYETTEVILLE PUBLIC LIBRARY FROM MISSCO CORPORATION IN THE AMOUNT OF $151,185.00; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $7,559.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves the purchase of shelving in the new Fayetteville Public Library from MISSCO Corporation in the amount of $151,185.00. Section 2. That the City Council of the City of hereby approves a contingency in the amount of $7,559.00. PASSED and APPROVED this 16th day of March 2004: By: Clerk Mayor Agreement Between City of Fayetteville and MISSCO for Interior Furnishings AGREEMENT made as of the day of in the year of Sixteenth day of March. 2004 (in words indicate Day, Month and Year) BETWEEN the Owner: City o Fa etteville 113 West Mountain Fayetteville, AR 72701-6083 and the Contractor: MISSCO (Name and Address) the Project is: Fayetteville Public Library. 401 West Mountain Street Fayetteville. AR 72701 the Interior Designer is: Leanne Larson. Meyer. Scherer & Rockcastle, Ltd., 710 South 2n° Street Minneapolis MN 55401 The City of Fayetteville and MISSCO agree as set forth below. Agreement Between Owner and Contractor for Interior Furnishings Page 1 • ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The MISSCO shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others, or as follows: ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement is the date from which the Contract Time of Paragraph 3.2 is measured, and shall be the date of this Agreement, as first written above, unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the City. (Insert the date of commencement, if it differs from the date of this Agreement or, if applicable. state that the date will be fired in a notice to proceed.) Unless the date of commencement is established by a notice to proceed issued by the City of Fayetteville, MISSCO shall notify the City in writing not less than five (5) days before commencing the Work to permit the timely filing of mortgages, mechanic's liens and other security interests. 3.2 MISSCO shall achieve Substantial Completion of the entire Work not later than 15 June 2004, subject to adjustments of this Contract Time as provided in the Contract Documents. Failure of the Contractor to complete the Work prior to the date of Final Completion will result in a penalty of 5% of the total Contract Sum, assessed each day the goods or services are late. ARTICLE 4 CONTRACT SUM 4.1 The City shall pay MISSCO in current funds for MISSCO's performance of the Contract the Contract Sum of One hundred fifty one thousand, one hundred eighty four and twelve one hundreth Dollars ($151,184.12), subject to additions and deductions as provided in the Contract Documents. ARTICLE 5 PAYMENT 5.6 Subject to the provisions of the Contract Documents, the amount of each payment shall be computed as follows: 5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of five percent (5%). Pending final determination of cost to the Agreement Between Owner and Contractor for Interior Furnishings Page 2 City of changes in the Work, amounts not in dispute may be included as provided in Subparagraph 8.3.7 of the General Conditions even though the Contract Sum has not yet been adjusted by Change Order; 5.6.2 Add that portion of the Contract Sum properly allocable to materials, furniture, furnishings and equipment delivered and suitably stored at the Project premises for subsequent incorporation in the completed Work, less retainage of five percent (5%); 5.6.3 Subtract the aggregate of previous payments made by the City. ARTICLE 6 FINAL PAYMENT Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the City to MISSCO when (1) the Contract has been fully performed by MISSCO except for MISSCO's responsibility to correct nonconforming Work as provided in Subparagraph 13.1.2 of the General Conditions and to satisfy other requirements, if any, which necessarily survive (1) final payment; and (2) final acceptance of work has been issued by the Interior Designer; such final payment shall be made by the City not more than 30 days after the issuance of the Interior Designer's final acceptance of work, or as follows: ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Changes, modifications, or amendments in scope, price of fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 7.3 Freedom of Information Act. City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, MISSCO will do everything possible to provide the documents in a prompt and rarely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. ss25-19-101 et. Seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. 7.4 Legal jurisdiction to resolve any disputes must be Arkansas with Arkansas law applying to the case. ARTICLE 8 TERMINATION 8.1 The Contract may be terminated by the City or MISSCO as provided in Article 15 of the General Conditions. ARTICLE 9 . ENUMERATION OF CONTRACT DOCUMENTS 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: 9.1.1 The Agreement is this executed Agreement Between City of Fayetteville and MISSCO for Interior Furnishings. Agreement Between Owner and Contractor for Interior Furnishings Page 3 9.1.2 The General Conditions are the General Conditions of the Contract for Interior Furnishings. 9.1.3 The Specifications are those contained in the Specifications for Interior Furnishings dated 09 October 2003. 9.1.4 The Drawings are as shown below. Number Title Date Al01FR Level 1 Furniture Plan 1/27/04 A102FR Level 2 Furniture Plan 1/27/04 A103FR Level 3 Furniture Plan 1/27/04 A104FR Level 4 Furniture Plan 1/27/04 9.1.5 The addenda, if any, are as follows: Number Title Pages Portions of addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. This Agreement is entered into as of the day and year first written above and is executed in at least three (3) original copies of which one (1) is to be delivered to MISSCO, one (1) to the Interior Designer for use in the administration of the Contract, and the one (1) remainder to the City of Fayetteville. City of Fayetteville DAN COODP, Mayor Attest: Sondra Smith, City Clerk MISSCO (Signature) (Printed Name & Title) Agreement Between Owner and Contractor for Interior Furnishings Page 4 XX AGENDA REQUEST XX CONTRACT REVIEW GRANT REVIEW STAFF REVIEW FORM • For the Fayetteville City Council Meeting of: March 16, 2004 Louise Schaper Name Exec. Director Division Library Department ACTION REQUIRED: Approve a contract with MISSCO Contract Sales in the amount of $151,185 for shelving in the new library at 401 W. Mountain. Plus a contingency of $7,559 for a total of $158,744 COST TO CITY: $158,744.00 $ 8,950,917.00 New Main Library Cost of this request Program Category / Project Name 4150-9150-5804-00 $ 6,380,895.00 Library Improvements Account Number Funds Used to Date Program / Project Category Name 99073.1 $ 2,570,022.00 Library Construction Fund Project Number Remaining Balance Fund Name BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached _gy Budget Manager Date CONTRACT/GRANT/LEASE REVIEW: [� )� Off' /'�J 7 t �'/Xo O Accou ling Manager J Date Internal Au for Date City Atto ey Dat Purchasing Manager Date STAFF RECOMMENDATION: n n vC �G Cross Reference , Division Head Departm nt Director Finance & 7,pternal Services Dir. ve Officer Mayor C:\Documents and Date Date 2 -27-cF Date Date 1 Date New Item: Yes No Previous Ord/Res#: Orig. Contract Date Orig. Contract Number Settings\Temp\M 1SSCO.xlt Description Comments: Budget Manager Accounting Manager City Attorney Purchasing Manager ADA Coordinator Internal Auditor Cw)ract Gas hoi Gev.. s Grants Coordinator •ff Review Form - Page 2 • Meeting Date Reference Comments: C:\Documents and Settings\gnelson\Local Settings\Temp\MISSCO.xlt From: Clarice Pearman To: Ischaper@fayettevillelibrary.org Date: 3/17/04 3:12PM Subject: Missco Corp. The Council passed a resolution for this item on March 16, 2004. Please see that the clerk's office get a signed original contract from MISSCO to continue the resolution process. Thanks. From: "Louise Schaper" <Ischaper@faylib.org> To: "Clarice Pearman" <cpearman@ci.fayefteville.ar.us> Date: 3/17/04 3:21 PM Subject: RE: Missco Corp. will do. thanks, Clarice louise —Original Message --- From: Clarice Pearman [mailto:cpearman@ci.fayetteville.ar.us] Sent: Wednesday, March 17, 2004 3:12 PM To: Louise Schaper Subject: Missco Corp. The Council passed a resolution for this item on March 16, 2004. Please see that the clerk's office get a signed original contract from MISSCO to continue the resolution process. Thanks. CC: "Cathy Rew" <crew@faylib.org> FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDE To: Louise Schaper Fayetteville Public Library From: Clarice Buffalohead-Pearman City Clerk Division Date: March 31, 2004 Re: Resolution 37-04 Attached is a copy of the above resolution passed by the City Council, March 16, 2004, approving a purchase of shelving from MISSCO Corporation. I have attached three originals and kept one original for recording in the city clerk's office. The resolution and agreement will be recorded and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor a AcoRo_ CERTIFICATE O LIABILITY INSURANCE U OPID D DATE (MWDDm0Y) MISSC-3 03 31 04 PRODUCES THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Arthur J. Gallagher & Co. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE of Mississippi, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P. O. Drawer 16447 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOJV. Jackson MS 39236-6447 Phone: 601-956-5810 Fax: 601-957-7098 INSURERS AFFORDNG COVERAGE NAIC # INSURED INSURER A: Zurich -American Insurance INSURER R: National Union Fire Ins. Co. Missco Corporation of Jackson Missco Contract Sal s, acINSURER Post Office Box 5349 Jackson MS 39296-5349 C: Zurich American Ins. Co, of IL INSURERD: INSURERE: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSRZ TYPE OF INSURANCE POLICY NUMBER DATE MMDD/YY DATE MMD LIMITS GENERAL LIABILITY EACH OCCURRENCE s l , 000 , 000 . A X COMMERCIAL GENERALLIABILITY CLAIMS MADE IxOCCUR CP01369324-18 04/01/04 04/01/05 PREMISESEaomre,ce $1,000,000. MED EXP (Any one Person) $ 5,000. X PERSONALSADVINJURY $1,000,000. Agg. per project GENERAL AGGREGATE s2,000,000. GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS- COMP/OP AGG $2,000,000. POLICY X JECOT LOC A AUTOMOBILE LIABILITY ANY AUTO CP01369324-18 04/01/04 04/01/05 COMB ident) NGLELIMIT s 1 000 000. X BODILY INJURY (PerPerson) $ ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS BODILY INJURY (Peracci0ent) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EAACC $ ANY AUTO, $ AUTO ONLY. AGO EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE s20,000,000. B OCCUR I ICLAIMSMADE BE5683292 04/01/04 04/01/05 X AGGREGATE s20,000,000. Follow s X Form $ DEDUCTIBLE $ RETENTION $10,000 C, WORKERS COMPENSATION AND EMPLOYERIETORIDJTV ANY PROPRIETORIPARTNER/EXECUTNE WC3986588 04/01/04 04/01/05 X TORY LIMITS I ER E.L. EACH ACCIDENT s500,000. E.L. DISEASE - EA EMPLOYEE f 500,000. OFFICERAIEMBER EXCLUDED? B yyees, deseribe under $PECIALPROVISIONS below E.L. DISEASE - POLICY LIMIT s500,000. OTHER A Installation CP01369324-18 04/01/04 04/01/05 Any lsite $1,500,000 Floater-DED $2,500 T.-'poreT.-'porary $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Project: Fayetteville Public Library, 401 W. Mountain St., Fayetteville, AR 72701-5809. Scope: Furnishing & installing library furnishings. CERTIFICATE HOLDER - CANCELLATION CITYFAY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOI DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 50 SHALL City of Fayetteville IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR Attn: Dan Coody, Mayor 113 W. Mountain Street REPRESENTATIVES. Fayetteville AR 72701-6083 \UTHO DTPRE TIVEI f •;; 015 04 7/12/2004 18:45:07 Document Reference RES Date 3/16/2004 City cmyetteville ntenance/Inquiry Item Action - - - - - - - - - Keywords.......... . . . . . Ref. Taken Brief Description 37-04 Missco Corporation/Library - - - - - - - - - - - - - - - - - - - - - - - - - - - Res. 37-04 Missco Corporation/Library shelving public library MISSCO Missco Corporation Missco Corp library $151,185.00 File Reference #......: microfilm Security Class........: Expiration Date.......: Date for Cont/Referred: Name Referred to......: Press Cmd 6 to Update Cmdl-Return Cmd2-Check Out Cmd8-Retention Cmd3-End Press 'ENTER' to Continue Cmd5-Abstract Yes No (c) 1986-1992 Munimetrix Systems Corp. Retention Type: **** Active **** RESOLUTION NO. 38-04 A RESOLUTION TO APPROVE A CONTRACT WITH AEP/SWEPCO, INC. TO BURY UTILITY LINES ALONG SCHOOL AVENUE AT THE NEW LIBRARY FOR THE AMOUNT OF $186,395.41 PLUS A CONTINGENCY OF $6,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the proposed contract with AEP/SWEPCO, Inc. to bury utility lines along School Avenue at the new library for the amount of $186,395.41, plus a contingency of $6,000.00. PASSED and APPROVED this the 16`s day of March, 2004. ;aFAY�Tr �•. 4t /• 4. '1UM :c0Y ATTEST: APPROVED: By: f1 4o" DAN COODY, Mayo � SOUTHWESTERN •ELECTRIC POWER® January 30, 2004 Mr. Kip Guthrie Garver Engineers 3810 Front St., Suite 10 Fayetteville, Ar. 72703 Re: Fayetteville Public Library School Ave. - Electrical Distribution Relocation Dear Mr. Guthrie: Following for your information, and per your request, is an estimate of cost for AEP/SWEPCO to replace the existing 12.5 KV overhead electrical distribution system on the west side of School Ave., between Mountain St. and Rock St. in Fayetteville, with an underground electrical system. Please find attached AEP drawing D - 04-30 that outlines the scope of work proposed for this relocation. AEP/SWEPCO would provide all labor and material for the excavation and installation of conduit, pulling vaults, and cable on the west side of School Ave., and the excavation, conduit, and necessary equipment to provide underground distribution across School Ave. to an apartment complex and two residences on the east side of School Ave. Service from the street to the point of metering on the buildings would remain overhead. AEP's scope of work also includes the installation of conduit for other utilities as indicated on the drawing, but does not include the material cost of this conduit. The cost for AEP/SWEPCO to perform the above work is estimated to be $186,395.41. This estimate is based on AEP/SWEPCO' s contractor's ability to perform the ditch excavation utilizing conventional backhoe equipment. In the event significant rock is encountered that would require additional equipment for rock removal to achieve required trench depth, AEP/SWEPCO would request reimbursement for this additional equipment cost. If you have any questions concerning this proposal, please contact me at 973-2301. kt,,tEfif4, Sin erely, ,r;. _ ( ' Floyd Homaday + Project Engineer PROPOSAL A PTED ATTES ' j • __ 1.rpr�� IPagel Dan Coody, Mayor So ra Smith, City CI.erk O/OG—&I mac) rP�s • • City Council Meeting of March 16, 2004 CITY COUNCIL AGENDA MEMO To: Mayor and City Thru: Hugh Earnest, i From: Louise Schape Date: February 26, 2' Subject:: A resolutii AEP/SWEPCO for t1 Fayetteville Public Li RECOMVIENDATIUN ,21t v We recommend the City Council approve the resolution in the amount of $186,395.41 to award the contract to AEP/SWEPCO for utility burial along School Avenue. Plus a contingency allowance of $6,000 for a total of $192,395. On February 5, 2002 the Fayetteville City Council approved an ordinance waiving requirements for competitive bidding for the burial of utilities for the library project. This enables pre -qualified subcontractors of AEP/SWEPCO to bid on the work to provide 1) electric power ducts and vaults, and 2) telephone, TV cable, and any fiber optic ducts. The City will contract directly with AEP/SWEPCO for this work. Time is of the essence on this request due to the project schedule and interfacing with city engineering and construction requirements for improvements to School Ave. prior to library opening date. DISCUSSION The City building code requirement to bury the new and existing utilities on the east side of the new library creates challenge as well as opportunity. The opportunity to create a more safe and visually appealing aspect of the project is highly desirable for the project and the surrounding area. The apartment building and two residences facing the new building on the east side of School Avenue are directly affected by this change due to the existing overhead utility poles currently serving them. With the removal of those poles the residences are entitled to new service connections including electric power and TV cable. This resolution enables the work to proceed that replaces the existing 12.5 KV overhead electrical distribution system on the west side of School Ave. between Mountain Street and Rock Street with an underground electrical system. The resolution at City Council Meeting of March 16, 2004 also includes the labor for installation of conduit for the other utilities and street cut repair adhering to City of Fayetteville specifications. The scope of work is fully outlined and prepared under a separate document. BUDGET IMPACT This $186,395.41 expenditure is included in the project budget. 2 • RESOLUTION NO. A RESOLUTION TO APPROVE A CONTRACT WITH AEP/SWEPCO, INC. TO BURY UTILITY LINES ALONG SCHOOL AVENUE AT THE NEW LIBRARY FOR THE AMOUNT OF $186,395.41 PLUS A CONTINGENCY OF $6,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the proposed contract with AEP/SWEPCO, Inc. to bury utility lines along School Avenue at the new library for the amount of $186395.41, plus a contingency of $6,000.00. PASSED and APPROVED this the 2"d day of March, 2004. APPROVED: ATTEST: By: SONDRA SMITH, City Clerk E AmirmoezFosterHaileyJohnson k3 I ; I ►ll lkil Architects & Planners February 17, 2004 To: Bob Kohler From: Jim Foster Reference: ayctteviflh Public Library, School Avenue Utilities For Citj'-cQntfacting purposes, attached are the AEP letter proposal dated January 30, 2004 and the original drawing prepared by AEP/SWEPCO. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 S STAFF REVIEW FORM • XX AGENDA REQUEST XX CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: March 16, 2004 IrRCH: Louise Schaper Library General Government Name Division Department REQUIRED: Approve a resolution to award a contract to AEP/SWEPCO for $186,395.41 plus a contingency of $6,000 for utility burial along School Avenue COST TO CITY: $192,395.00 Cost of this request _ 4470-9470-5804-00 Account Number $ 8,950,917.00 $ 6,539,639.00 Funds Used to Date New Main Library Program Category / Project Name Library Improvements Program / Project Category Name 99073-1 $ 2,411,278.00 Sales Tax Capital Improvement Fund Project Number Remaining Balance Fund Name BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached Budget anager Date DAttornMeying aDatain Date Division Head SirDepartment Director Services Dir. tive Mayo Wepco.xlt Internal Auditor Purchasing Manager Date Date Cross Reference Date New Item: Yes No Date Previous Ord/Resit: Date Date Date Orig. Orig. Contract Date Orig. Contract Number �ff Review Form - Page 2 • Description Comments: Budget Manager Accounting Manager ,f/,, City Attorney Purchasing Manager ADA Coordinator Internal Auditor /\k &wth^ak FD GeViet. Grants Coordinator Meeting Date Reference Comments: Swepco.xlt From: Clarice Pearman To: lschaper@fayettevitlelibrary.org Subject: AEP/SWEPCO The Council passed a resolution approving this item March 16, 2004. Please see that the clerk's office gets a signed original contract to continue the resolution process. Thanks. I _ •_ • • •-�•�__.� From: "Louise Schaper' <Ischaper@faylib.org> To: "Clarice Pearman" <cpearman@ci.fayetteville.ar.us> Date: 3/17/04 3:22PM Subject: RE: AEP/SWEPCO Will do. Thanks, Louise —Original Message - From: Clarice Pearman[mailto:cpearman@ci.fayetteville.ar.us] Sent: Wednesday, March 17, 2004 3:16 PM To: Louise Schaper Subject: AEP/SWEPCO The Council passed a resolution approving this item March 16, 2004. Please see that the clerk's office gets a signed original contract to continue the resolution process. Thanks. CC: "Cathy ReW' <crew@faylib.org> -FAYETTEVI LLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Louise Schaper Fayetteville Public Library From: Clarice Buffalohead-Pearman City Clerk Division Date: March 31, 2004 Re: Resolution 38-04 Attached is a copy of the above resolution passed by the City Council, March 16, 2004, approving a contract to bury utility lines with AEP/SWEPCO. This is to confirm that Cathy Rew did pick up the library's copy of the resolution and contract this morning. The resolution and agreement will be recorded and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor 015 04 Document Reference RES City of Fayetteville intenance/Inquiry Item• Action 40 Date 3/16/2004 Keywords ............... 7/12/2004 18:46:18 Ref. Taken Brief Description 38-04 AEP/SWEPCO/Library - - - - - - - - - - - - - - - - - - - - - - - - - Res. 38-04 38-04 AEP SWEPCO library public library utility lines School Avenue $186,395.41 File Reference #......: microfilm Security Class........: Expiration Date.......: Date for Cont/Referred: Name Referred to......: Press Cmd 6 to Cmdl-Return Cmd2-Check Out Cmd8-Retention Cmd5-Abstract Yes No (c) Retention Type: **** Active **** Update Cmd3-End Press 'ENTER' to Continue 1986-1992 Munimetrix Systems Corp. 4 RESOLUTION NO. 96-04 A RESOLUTION TO APPROVE A CONTRACT WITH LIBRARY DESIGN SYSTEMS, INC. IN THE AMOUNT OF $34,650.00 TO MOVE LIBRARY PROPERTY (BOOKS, EQUIPMENT, FURNITURE, ETC.) TO THE NEW LIBRARY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the contract with Library Design Systems, Inc., attached as Exhibit "A", to move the Fayetteville Public Library property (books, equipment, furniture, etc.) from the existing Fayetteville Public Library to the new Fayetteville Public Library for the amount of $34,650.00. PASSED and APPROVED this the 6`" day of July, 2004. APPROVED: By: DAN COODY, Mayor ATTEST: SONDRA SMITH, City Clerk 015 04 City of Fayetteville intenance/Inquiry Document ItemAction • Reference;.. Date Ref. Taken Brief Description RES& 7/06/2004 96-04 Library Design Systems/Library - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Keywords..............: Res. 96-04 library Library Design Systems NO SIGNED CONTRACT/WAITING ON LIBRARY TO GET US ONE $34,650.00 File Reference #......: CBP HOLDING FILE Security Class........: Expiration Date.......: Date for Cont/Referred: Name Referred to......: Press Cmd 6 to Update Cmdl-Return Cmd2-Check Out Cmd8-Retention Cmd3-End Press 'ENTER' to Continue Cmd5-Abstract Yes No (c) 1986-1992 Munimetrix Systems Corp. 7/12/2004 18:47:20 Retention Type: **** Active **** RESOLUTION NO. 66-04 A RESOLUTION TO INCREASE THE PROJECT CONTINGENCY FOR THE FAYETTEVILLE PUBLIC LIBRARY CONSTRUCTION BY $999,691.00 FROM SETTLEMENT AND BUDGETED ITEMS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: The City Council of the City of Fayetteville, Arkansas hereby increases the project contingency amount for the Fayetteville Public Library construction by $999,691.00. These additional funds come from a settlement and from the budget. PASSED and APPROVED this the 20'h day of April, 2004. ATTEST: ;FAYETIEVILLE; City Clerk City Council Meeting of April 20, 2004 Agenda Item Number 4', 02 G f CITY COUNCIL AGENDA MEMO yNer��G To: Mayor and City Council Thru: Hugh Earnest, Chief Administrative Officer From: Louise Schaper, Executive Director -Library Date: April 5, 2004 Subject: Increase in project contingency RECOMMENDATION Approve a resolution adding the funds received from Grubbs, Hoskins and monies programmed for technology improvements, final off -site improvements, moving expenses associated with moving into the new facility and the remaining deferred items into the project contingency. This project is on budget and on schedule. Approval of this request is necessary to maintain the project's momentum to ensure that the new library will be completed on time and within budget. The project is in the final phases of completion, so it is necessary to be able to respond rapidly to changes needed in order to meet the public expectations of project completion. The technology purchases will be made from state/GSA contracts. The deferred items are being completed within budget. Funds received to be added to general contingency: • $105,000 from Grubbs, Hoskins settlement Budgeted amounts to be transferred from other line items to project contingency for expenditure: $375,344 for deferred items and moving of the library. This includes moving the library, finishing the low voltage and security systems, and landscape work $470,000 for technology items including computers, servers, printers, software and phone system. $49,347 for the final offsite improvements including burying telephone and cable lines and a contingency in case rock is hit. DISCUSSION This change is to allow deferred items to be paid for as they are incurred, many of which are in increments smaller than $20,000. It will also replace $105,000 of contingency funds paid for rock removal at the start of the project. In addition, this will allow the technology items on GSA/State contract to be purchased more timely. BUDGET IMPACT No impact on the project budget. All of these items are in the new main library building project budget. RESOLUTION NO. A RESOLUTION TO INCREASE THE PROJECT CONTINGENCY IN THE LIBRARY CONSTRUCTION CONTRACT BY $999,691.00 FROM SETTLEMENT AND BUDGETED ITEMS NOT FULLY NEEDED FOR THEIR DESIGNATED. PURPOSE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: The City Council of the City of Fayetteville, Arkansas hereby increases the project contingency amount in the library construction contract authorization by $999,691.00. These additional funds come from a settlement and from budgeted items that were accomplished without fully depleting the allotted funds. PASSED and APPROVED this the 20`h day of April, 2004. APPROVED: By: DAN COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk Date: December 11, 2002, rev. 1/16/03, 1/23/03, 5/5/03, 9/29/03; 11/12/03; 3/25/04; 4/5/04 To: Fayetteville City Council Aldermen From: Louise Schaper, Executive Director, Fayetteville Public Library Subject: Blair Library Project Budget and Contract Approvals This table identifies those requests related to the construction of the Blair Library that Council has approved, as well as forthcoming requests. Our intent is to ensure that Council is aware of all requests that are within our $23,341,655 budget for the project as approved by the FPL Board on May 2, 2002, as well as those items that are outside of this budget. Some items will be funded and/or procured by the FPL Foundation including most furnishings, some plant materials, and some technology items. Blair Library Construction, Furnishing and Equipping Item Within Source(s) Budget Est. date Date ' , Amount Notes budget? approval A pr"oued i: : Crossland Yes sales tax + 5/21%02 $17,633,931" Includes $221,995 for contract for private off -site improvements construction from CIP funds Contingency Yes sales tax + $830,000 4/20/04 5/21/02 $700,00O- $167,676 remaining of rivate (remainder) approved continenc Exterior Yes sales tax + 11/02 11!19/02 "$402,'896 ' , APC at entrance and cladding: APC private $949,658 brick will clad lintels + replacement 7 stairwell towers. Added to Crossland contract. Low voltage Yes sales tax + 10/21/03H $206,70'1 Added to Crossland equipment private contract. Low voltage Yes sales tax + 4/20/04 $24;077 Deferred from contract conduit rivate .;endln Landscape Yes sales tax + 4/20/04 $54;377 Deferred from contract ovate n v,. endin Interior Yes sales tax + 4/20/04 ,"w Deferred from contract signage aprivate .','r;" AV Equipment Yes sales tax + 4/20/04 "' r` Deferred from contract private Meeting room Yes sales tax + 4/20/04 I'< Deferred from contract enhancementsprivate �J� Technology Yes sales tax + $470,000 4/20/04 tea! ^ 1��} related itemsprivate Furnishings Yes private $980,000 3!16%0� 31,185 . Shelving; remainder by Smart library, Yes sales tax + private funds $659,751 5/03 5103`' '$395,632 Conveyor e.g. conveyor, private, self -check, RFID RFID.,, Self -check Moving costs Yes sales tax + $30,000 4/20/04 rivate This page identifies those items related to off -site improvements (utility burial, drainage, sidewalks etc.) approved in CIP ($671,995). Because additional off -site improvements have been requested by City departments and will be funded by these departments we list them here as well. We will, as those items come up, list any additional CIP items approved in 2003 for use in 2OO4, i.e. signage and landscape. CIP Approved Off -Site Improvements Related to Blair Library Item Within Source(s) Budget Est. date Date Amount Notes budget? approval ',.Approved: Off -site Yes Off -site $221,995 5/21/02 $221,995 In Crossland Contract, improvements CIP but funded from CIP site (see first item improvements project. above) Includes sidewalks etc. West Avenue Yes Off -site $101,806 10/21/03 $101,806 West Ave underground underground CIP , !. utility permanent power. utilities Vendor is AEP/SWEPCO. West Avenue Yes Off -site $110,117 11/18/03 $110,117 Addition to Crossland underground Cu' contract for installation of utilities to underground utilities to residences seven housing structures adjacent to Blair Library on west side of West Avenue. School Street Yes Off Site $186,395. .3/16/04 $186,395 Utility burial utility burial CIP AEP/SWEPCO; there is a rock clause" in the contract. Additional Improvements to Blair Library Item Within Source(s) Budget Est. date ;Date •Amount •• Notes budget? approval ?Approved' Not in Water and $41,342 11/18/03 ,117j18/03"ft; $41,342r , Improvements to water CIP Approved library Sewer and sewer that were Improvements budget. In Funds ;- identified after the Related to Water &•;, contract was signed with Blair Library Sewer Crossland. Includes Funds ZF_ „2. yy " new 6 waterlines in Mountain; 8" waterline in School; 8" sanitary sewer in Rock and 12" waterline in Rock. These improvements are requested to correct leaking, deteriorated and undersized old water and sewer lines in the streets adjacent to Blair '_' Library. • STAFF REVIEW FORM • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: April20,2004 FROM Louise Schaper Fayetteville Public Library General Government Name Division Department ACTION REQUIRED: Approve an increase in project contingency for the new main library of $999,691. This covers the final deferred items, technology items, final offsite improvement items, technology purchases, restoring the recovered funds from Grubbs, Hoskins and moving of the. new library. COST TO CITY: $ 999,691.00 $ 8,950,917 New Library Cost of this request Category/Project Budget Program Category / Project Name 4150-9150-580400 $ 6,491,365 New Library Account Number Funds Used to Date Program / Project Category Name 99073-1 $ 2,459,552 Library Construction Fund Project Number Remaining Balance Fund Name BUDGET REVIEW: X Budgeted Item Budget Adjustment Attached Budget Manager Date 1s" b q -15 f04 Date Internal du.tor Date Date Purchasing Manager Date bfASF AHCOML4 NDATION: Division Head Date Department Director Finan-- to Services Dir. Cross Reference New Item: Yes No Date Previous Ord/Res#: Orig. Contract Date Date Orig. Contract Number Ut II FAYETTEVI&F, THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPOND To: Louise Schaper Fayetteville Public Library �py� From: Clarice Buffalohead-Pearman �l City Clerk Division Date: April 23, 2004 Re: Resolution No. 66-04 Attached is a copy of the above resolution passed by the City Council April 20, 2004, to increase the project contingency amount for the new library. This resolution with attachments will be recorded in the city clerk's office and microfilmed. If anything else is needed please let the clerk's office know. /cbp attachments cc: Nancy Smith, Internal Auditor AFHJ Punch List I I Page 1 Fayetteville Public Library Substantial Completion Punch List Prepared by Bill Browner & Jim Foster, September 13, 2004. This was a progress review of items critical to the Owner's beneficial occupancy and not a re -inspection of all items previously documented. Prerequisites for Substantial Completion 1. Temporary Certificate of Occupancy by the City was received for interior areas and the parking deck. Certificate noted this was for move in only and not for public access. Certificate of Occupancy for public access must be received well in advance of October 8 public events. 2. Start up, balance and testing of all building mechanical, electrical and plumbing systems. Green Anderson will review and advise. 3. Turn over of keys. Keys are to be turned over September 13"' in the key cabinet with documentation of what was delivered and who signed for them. Crossland also needs to account for all keys used during construction and turn them in to Owner. Owner may then check out keys back to Contractor as needed. 4. Fire stairs were generally satisfactory except where there was wet paint and doors were blocked open. It was understood the door painting would be complete today so doors could remain closed. See detailed list below for additional specifics. 5. Guard rails, including around openings were in place. One panel on Stair 3 will need to be replaced to reduce the gap. Cables in parking deck need final tension adjustment. It appeared guardrail at Terrace 408 had not yet been lowered to reduce gap. 6. Elevators must be approved by elevator inspector and all elements functioning. Crossland could not demonstrate operation of Elevator A but said it operates and will forward elevator inspector certificates. 7. Complete Closeout Procedures specified in Section 1770.1.2.A. Crossland provided attached memorandum acknowledging responsibility for these items and reporting on the status 8. Complete final cleaning in accord with Section 1770.3.1.B. Final cleaning is being delayed but will be accomplished prior to public opening. Floors need to be clean to allow move in of remaining furnishings with Staff Lounge 217 particularly noted. 9'. Submit test reports and certifications on fire alarm and fire sprinkler systems. See other items on punch list by Green Anderson Engineers. 0 1 AFHJ Punch List r : - The following items were also noted during this September 13, 2004 review: Parking Garage 1. While extinguishers are in place, tamper proof cabinets for fire extinguishers need to be installed. 2. Install wheel stops. 3. Install overhead clearance warning sign. Stair 1 1. Complete installation of electronic door hardware and security system tie in 2. Remove debris, etc from egress paths. Done during this visit. 3. Complete installation of wall base. 4. Fill all holes around conduit and piping penetrations and between walls and stair framing and touch up finishes 5. Clean stair nosings. 6. Repair dented riser plate at bottom stair and touch up finish 7. Replace damaged door 01.3B 8. Paint conduit box covers 9. Remove rebar (?) through wall and touch up finish. Roof 1. Complete installation of curved metal roof edge / fascia trim. 2. Remove temporary spacers at face of composite panels and touch up sealant behind. 3. Document action taken in response to concern for dissimilar metals and fasteners into treated wood per report from August 17. Stair 4 1. Fill gap in tread behind nosing and touch up finish 2. Fill all holes around conduit and piping penetrations and between walls and stair framing and touch up finishes 3. Repair dented in riser plate at bottom stair and touch up finish 4. Finish painting doorjambs 5. Install door stop at 400 level door 6. Install silencers and paint spring anchor attachments at gate above exit to grade; note similar at Stair 1 7. Grind rough spot in slab inside door at level 300 and touch up paint finish 8. Remove bolt through wall and touch up finish. 9. Clean stair nosings Scissors Lift at Boot Return 1. Clean all components 2. Install safety skirt 3. Monitor for hydraulic leak and repair if required V AFHJ Punch List 4. Tie up excess hydraulic hose line or shorten line 5. Install hook or holder for hand controller Sprinkler Riser 1. Clean and paint piping, hangers supports, etc. 2. Remove masking and protection from piping, lights, etc. 3. Evidence of water on the floor; leak? Elevator Machine Rooms 1. Install fire extinguisher at each machine room Level 100 1. Transition strips from VCT to concrete are loose or wavy at many locations 2. Install book donations drop Level 400 1. Set door hinge pins (typical at all locations throughout building) 2. Install compound at nuts holding glass railing panels at monumental stirs to discourage removal 3. Replace cork tile where tile was water damaged prior to finishing; note Reading 421, Circulation 346 and Circulation Workroom 357 for example. 4. Relocate fire extinguisher cabinet from center of east wall at Computer Room, as discussed earlier. Elevator B 1. Clean sills and tracks 2. Investigate and remedy scraping noise evident when doors open and close Leve1300 1. Install fire extinguishers and cabinets at lobbies as discussed 2. Fill gap behind wood trim at base of monumental stairs, south side; smooth and paint reveal above trim. 3. Provide temporary entrance malts or fill recess to lessen trip hazard and potential damage to flooring during move -in. 4. Relocate strobe lights at south wall of Children's Library 314, per earlier correspondence from GAE. @9/13/2004 16:01 14795713748 CP.OSSLAND CONSTRUCTI PAGE 02/02 Monday, September 13, 2004 Mr. Jim Foster AmbmoezFosterHaiieyJohnson 100 West Center, Suite 302 Fayetteville, AR 72702 RE: Work Directive Correspondence. Fayetteville Public Library Document Number WD -00035 Dear Mr. Foster, Per requirements of section 1.2 substantial completion. 1. Punch list has been prepared, and is currently being completed 2. Owner has no insurance to changeover. 3. Warranties, workmanship bonds, maintenance service agreements, final certitications, and similar documents are In the process of being completed and given to the architect for review. 4. Temporary occupancy permits have been given to CCC and given to the architect. 5. All extra material have been delivered to the owner in the location they requested. 6_ Keys are being put Into a lockable cabinet and sorted. 7. Start up of all systems has been completed. S. Tesi/adjust/balance records will be incorporated with the commissioning report. 9. Temporary facilities have been limited down as much as possible with out hindering items needed for outstanding Issues. 10. Owner is aware of utilities changeover. 11. All Information for the owner Is being combined and will be issued to them. 12. Touch up is being put into affect in all possible places. Respectfull Prustin Blevins oject Engineer AFHJ Punch List • I Punch -list Fayetteville Public Library Prepared by Jim Foster, August 20, 2004 based on observations by Sean Wagner & Foster August 17, 2004. Also refer to listing by Crossland Construction. Items are included below that were not noticed on list by Contractor. Description: GENERAL A. Prerequisites for Substantial Completion 1. City permit for occupancy, at least temporary permit. 2. Start up, balance and testing of all building mechanical, electrical and plumbing systems. 3. Turn over of keys. 4. Fire stairs must have Contractor's punch list and architects inspection and be usable for purposes intended. 5. Guard rails, including around openings at Stair 3 must be in place. 6. Public must be able to enter the building without risk of overhead work causing injury. 7. Elevators must be approved by elevator inspector and all elements functioning. Install flooring in elevators. 8. Building must be weather tight including completion, of exterior cladding and roofing edges. 9. Complete Closeout Procedures specified in Section 1770.1.2.A. 10. Submit items required by Section 1290. 1.3 H preceding or coincident with Application for Payment following Substantial Completion. 11. Complete final cleaning in accord with Section 1770.3.1.B B. Prerequisites for Final Completion and Final Payment Submit Contractor's affidavit in the form of AIA Document 706 that payrolls, bills for. materials and equipment and other indebtedness connected with the Work for which the Owner might be responsible have been paid or otherwise satisfied. ' 2. Submit Contractor's Affidavit of Release of Liens in the form of AIA Document G706a along with separate releases or waivers of liens from subcontractors and suppliers, accompanied by a list thereof. 3. Submit consent of surety to final payment in the form of AIA Document G707. 4. Submit certificate evidencing that insurance required by Contract Documents to remain in force after final payment is currently in effect and will not be AFHJ Punch List Page2 cancelled or allowed to expire until at least 30 days' prior written notice has been given to the Owner; 5. Complete Closeout Procedures specified in Section 01770.1.3 A. 6. Provide items specified in Section 1290.1.3.1 preceding or coincident with Final Payment Application. 7. Submit Project Record Documents.in accord with Section 01781. 8. Submit Operation and Maintenance Data in accord with Section 01782. 9. Complete Building Commissioning in accord with Section 01810. 10. Complete Demonstration and Training in accord with Section 01820. ROOF LEVEL PUNCH LIST Description: 1. Provide copy of roofing system manufacturer's final inspection report of completed. roofing. 2. Remove temporary perimeter guardrail, surplus construction material, tools & debris. 3. Replace temporary hole sealant with permanent patch of same membrane material. 4. Wash roofing surface to return it to its original white appearance. 5. Remove temporary perimeter roofing cap and install permanent system. 6. Remove temporary perimeter black membrane over metal roofing cap and install permanent white system. 7. Install flexible walkways. 8. Install counter flashing on all vertical surfaces. Install metal termination bars at top of flashing below counter flash. 9. Install missing flashing, termination bar and counter flash at several comers, see 3/K.3 as example. 10. Metal flashing transitioning from horizontal to vertical is to extend vertically per SMACNA, not stop at the transition in plane. 11. Metal flashing must lap minimum distance in accord with SMACNA. Be consistent in using metal flashing to lap metal flashing joints, not occasionally using roof membrane at the laps 12. Correct bubble in roofing northeast of air cooled condenser pad. 13. Clean out roof drains and install covers. 14. Complete scuppers. 15. Complete downspouts from upper roofs to Level 450 roof. AFHJ Punch List Page3 16. Correct taper south of DD/Z.6 so it does not result in ponding west of this point. 17. Lower roof west of Reading Area 406 needs debris removed, washed, install termination bar at top of flashing. Flash and seal where parapet abuts masonry. 18. Provide escutcheons where roof ladders are braced to structure through metal fascia, 19. Verify fasteners and rivets used for aluminum roof flashing and metal panels are compatible. Dissimilar metals must be separated. 20. Provide assurance in writing that fasteners used for securing metal panels and roof flashing will perform without deterioration due to contact between metals of dissimilar electric potential beyond normal weathering during the extended warranty period or replace fasteners. The new type of wood and plywood treated with higher percentage of copper is to be considered equivalent to being in contact with copper. 21. Investigate cause for cracked brick at southeast comer of Stairway 1.and make adjustments to avoid future damage and replace brick. 22. Insulation and weather -tightness of perimeter walls must be continuous. We observed a few locations where metal panels had not been installed with interior drywall visible from the exterior including clerestory at G/5. Also northeast corner of penthouse insulation stopped short of the comer. Airflow was felt inside penthouse at lower southwest comer. Make corrections. 23. Complete foam rod and sealant at metal panels 24. Seal floor penetrations in penthouse. 25. Paint penthouse interior walls. 26. Correct gas leak in penthouse. 27. Provide perimeter weather seal at penthouse doors. 28. Correct noisy fan on air cooled condenser. LEVEL 400 PUNCH LIST 1. Provide power and push buttons for door operator for 426A. 2. Complete modifications to picture rail to make unacceptable variation in drywall flatness less obvious. 3. Verify all blinds operate. 4. Check all ceiling tile and set firmly into grid. 5. Nonfiction 410, repaint GFRC above entry to Computer Lab 412. 6. Adjust all interior doors with closers to have maximum 5 pound force to hold in an open position. 7. Revise base cabinet of OPAC's where necessary to cover miss -located electrical / data floor boxes. 8. Install grommets in casework. 9. Repair dings in coating of pipe columns at 2/E, F & G. fl AFHJ Punch List 10. Paint caulk at base north wall of Room 410.Pain 11. Check and correct all interior storefront for maximum 1/16" gap between components stalled level cuts are clean and straight and covers are cut to fit for that pieces are m , alignment with remainder of assembly. 12. Set ceiling tile flush with grid west end of Room 410. 13. Provide stop at Door 411 to Quiet Study. 14. Repaint drywall ceiling in Computer Lab 412 due to numerous scrapes from storefront installation. 15: Paint support steel for guardrail at Stair 3 below bottom horizontal bar. 16. Paint and clean Electric Room 413. 17. Install stop for door at Men's Room 415. 18. Correct Women's Door 417 binding at top. 19. Install TA -9 on the south wall in Women's Room 417. 20. Complete roofing system and drains for Terrace 408. Call Architect to review observe water test before pavers installed. 21.Terrace 408 guardrail clearance at bottom must be less than 4 inches. 22. Insulate butt side of jamb Terrace Door 408. Replace stile to locate hole for lock correctly. 23. Genealogy 409, clean ceiling tile. 24. Re -align ceiling grid and set tile flush in Large Print 423. 25. Install Door 422. 26. Replace one lamp Elevator B. 27. Remove scuffs in cork flooring and apply final coat of wax. LEVEL 300 PUNCH LIST 1. Cork flooring this level - Remove scuffs, replace damaged tiles, apply two more coats of wax and buff. 2. Install foam rod and sealant at APC south of Grid 7. 3. Caulk at Conference 364 storefront to seal air gaps around perimeter. 4. Complete roofing system and drains for small roofs south of Grid 7. Call Architect to review observe water test before pavers installed. I 5. On above roofs, verify intent of flashing between roof and metal panels and comp et e installation. 6. Door 355, provide power to operator and install push buttons. 7. Install wood base Conference 364. AFHJ Punch List • Page 5 8. Corridor 356, secure cork at edges. 9. Corridor 354, install transition strip Door 347. 10. Adjust occupancy sensor Room 347. 11. Fax/Copy 363, repair and paint wall where casework removed. 12. Relocate thermostat in Room 363 to north wall. 13. Touch up west wall Room 357. 14. Install 3 projection screens this level. 15. Install flooring transition strip Foundation Office 358A and secure cork in place. 16. Complete base Room 358A. 17. Install vertical wood trim floor to ceiling at south side of donor glazing, Room 358A. 18. Caulk at brick and trim. 19. Outlet location may need adjustment to coordinate with furnishings. Architect to verify. 20. Vibration noise in west wall of Room 358A is objectionable. This may be uninsulated refrigerant line. This must be corrected. 21. Reception 352, caulk at wood trim and brick and at door. 22. Telecom 350, install ceiling, repair wall ding and clean walls. 23. Repair or replace cut and water damaged HVAC insulation above ceiling in Telecom 350. 24. Trim caulk joint at Door 365 to Plaza. - 25. Install the proper and consistent glazing tint in door and frame 365. 26. MW 313 requires a rubber gasket over sharp steel support beneath countertop. Check and correct other counter tops for similar hazard. 27. MW 320 to have top trim installed on curved element. 28. Foyers 1 & 2, Adjust water fountain pressures to not splash. 29. Family Room 326, remove glue on flooring. 30. Telephone 324A, separate copper line from steel stud. 31. Telephone 324A repair drywall, tape, float and paint. 32. Repair ding in wall comer outside 324A. 33. Add comer guard Corridor 318. 34. Childrens 314, carpet to be secured at convex wall and in southwest comer of room. Check and correct similar. 35. Smooth edges of horizontal aluminum at outside corners in storefront, Study Rooms 302, 304. AFHJ Punch List Page 6 36. Study 302, adjust occupancy sensor. Smooth rough edge at door, adjust ceiling tile, clean tape from door, touch up wall above door. 37. Study 304. Cut door to clear carpet. Carpet needs to be reinstalled to fit perimeter. Touch up paint northeast comer. 38. Children's Workroom 305. Correct glazing in door to not rattle. Replace door head, no roller catch. Correct wall base at door. Fill and stain nail holes in wood trim. 39. Office 301, adjust door latch to fit strike. Adjust ceiling grid southwest comer. Clean or replace one ceiling tile. Replace miss -cut ceiling tiles at sprinkler heads. 40. Storyroom 308. Need to inspect in more detail but linoleum flooring has a ridge bubble possibly from moisture at slab construction joint. 41. Punch list postponed at Contractor request for Storage 308, Meeting Room 309, Kitchenette 313, Audio Video 312, Storage 311, Lobbies 330, 334, 335, 336,338, 344, Mens and Womens 325 & 328, Foyer 329, Returns 333, Friends.332, Office 331, or Corridor 318. Also refer to punch list prepared by Green Anderson Engineers August 17, 2004. E AFHJ Punch List Page I Fayetteville Public Library Exterior Building Punch List Prepared by Jim Foster, September 8, 2004 concurrent with review of Exterior Punch List sent by Crossland on August 30. These are in addition to punch list prepared by Crossland. General Exterior notes: 1. Complete foam rod and sealant installation at building joints and perimeter of openings. 2. Remove dirt, stains, paint, and concrete splatters from building walls. 3. Clean windows and frames. 4. Repair or replace drip flashing above openings and at through wall flashings. East Elevation 1. Set handrails on bottom section of steps south of exit from Stair 4. Note sidewalk and retaining walls are deferred to be punched with sitework. 2. Construct wall bordering above steps on west to be similar to same wall on east side. 3. Remove tape from trellis. Northeast Corner 1. Finalize patching of APC. 2. Clean APC. North Side 1. Remove rust and apply cold galvanizing to. touch up grilles. 2. Parking deck grilles have splotches of touch up cold galvanizing that are obvious. Make the touch up inconspicuous or repaint entire grilles. 3. Install protective angles at sides of parking entry from Mountain. 4. Pave entry to parking deck from Mountain. 5. Patch mortar at string line inserts. West Side 1. Remove trash on walk in front of exit from Stair 1. 2. Clean grilles including removal of tags. 3. Remove wire at jamb of grille opening, third bay from south. 4. Patch cracked areaway wall. 5. Cap two - 2" conduits and note their location and purpose on record drawings. 6. Ground wire was loose at one end. If this is part of building ground system, provide proper termination. If not, remove it. 0 AFHJ Punch List • Page 2 7. Clean rust and cold galvanize unused weld plates at south bay. 8. Straighten bent plate on grille south bay. South Side 1. A few of the curved flat bars in grilles are still not set into proper vertical position and welded. Most of these bars have considerable variation in the horizontal plane. Adjust the alignments or replace the grilles. 2. Seal perimeter of Knox Box. 3. Install required angle comer guards and bollards. 4. Clean weld plates and touch up at lintel above overhead door to dock. 5. Seal joint between APC, brick and storefront at 8.2 I G9. 6. Remove cracked .brick and mortar below eastern window of Level 200. Suggest cutting in a control joint in line with western jamb edge to facilitate future movement. pLV" e' S dt c'2* Exterior Punch -list East Elevation: 1. Southeast comer @ level 200 exterior lintel needs cleaned 2. Patch pre -cast 3. Barrel wall- Install cap on window 4. Caulk brick/lintel joint 5. Repair drip edge flashing 6. Finish caulk joint 7. Install electrical outlet 8. Paint door 9. Remove nail holes from brick @ steps 10. caulk sidewalk to building joint 11. Trim out trellis @ wall connection 12. Finish paint @ trellis 13. Pour south bollard & paint 14. Install book drop 15. Caulk around louvers 16. Trim exposed waterproofing @ flashing 17. Clean brick 18. Clean cow tongue 19. Repair crack In pre -cast North East Comer: 1: Caulk around windows 2. Paint canopy 3. Caulk Precast/sidewalk joint 4. Install window cap 5. Caulk pre -cast 6. Caulk metal panel penetrations @ canopy 7. Finish roof edge trim 8. Caulk metal panel joints 9. Level 400 balcony clean handrail North Side: 1. Paint trellis 2. Trim out trellis/wall connection 3. caulk windowslbrick/pre-cast 4. Clean glass 5. Grout in handrail 6. Clean brick/ stone/pre-cast 7. Cover plate @ box above door 05.2A 8. Clean brick, lintel, install pre -cast above and caulk @ door 05.2A 9. Install down spouts 10. Clean grilles @ garage 11. Remove exposed waterproofing @ flashing 12. Replace & repair bent flashing 13. Clean lintels 14. Tuck point work @ stair #1 15. Finish all caulk joints on panels West Side: 1. Clean brick @ retaining wall 2. Remove exposed waterproofing @ flashing 3. Caulkdoor, & tuck point brick @ door 426A 4. Repair/replace damaged drip edge flashing 5. Clean brick/pre-cast 6. Clean grilles 7. Tuck point @ grid 4 between grilles 8. Repair comer of area well 9. replace cracked brick South Side: 1. Repair damaged drip edge flashing 2. Clean brick 3. Wire brush & paint grilles as needed 4. Clean barricade @ generator 5. Paint & caulk around large overhead door 6. Install light above transformer @ overhead door 7. Caulk brick/stone joint @ dock 8. Caulk around gas line penetration 9. Replace broken brick @ west side of barrel window 10. Paint gas line 11. Caulk metal panels 12. Clean windows 13. Cut fabric off gas meter pad 14. Caulk around louver 15. Remove paint from brick 16. Caulk brick/stone joint @ southeast comer 17. Clean lintel 300 Roof: 1. Remove waterproofing @ drip edge flashing 2. Remove/replace damaged flashing 3. Clean windows 4. Clean pre -cast 5. Clean brick 6. Clean comer roofs 7. Caulk brickilintel joint 8. Caulk metal panels 9. Install down spouts 10. Finish roof flashing @ niches 11. Caulk windows @ niche 12. Trim @ pro-cast/metal panel joint. 13. Clean sunshades 14. Adjust exposed shims @ sunshades 15. Install roof drain trim 16. Install outlet cover \T) • AF$J Punch List Fayetteville Public Library Punch List Prepared by Jim Foster, August 30, 2004 for selected additional interior areas including Stairways 1, 2, 3 & 4 and spaces on Level 300 which had been postponed at Crossland's request. These are in addition to stairway 1 & 4 punch items from August 27th prepared by Crossland. STAIR I 1. Roof Level: Complete weatherstrip at door. 2. Complete weatherstrip at Door 01.3A to plaza. 3. Replace Door 01.3B and provide remaining hardware. Fire rated door must have closer installed. 4. Above Door 01.5A there should be rough -in for CCTV. 5. Sand handrail and top railings and clean before painting final coat. 6. Add silencer where gate hits steel. STAIR 2 1. Sand handrail and top railings and clean before painting final coat. 2. Provide horizontal handrail extension to top flight of steps, north side. 3. Complete wall base. 4. Install Doors 02.2A and 02.15 into pocket 5 3/4" from wall as drawn or demonstrate an alternative solution acceptable to architect and Owner to meet the design intent. STAIR 3 1. Cuts and adhesive for nosing non -slip inserts at poured in place terrazzo must be repaired. 2. Glass guardrail panel at H-3 column was omitted due to conflict with column but this left a gap through which a 4" ball could pass. Make correction to -comply with code. 3. Repair defects on cherry plywood at core or replace sheets. STAIR 4 1. Roof Level: Provide weatherstripping including bottom seal at door to roof. 2. Level 400 Landing: Set door butt pins. 3. Level 250 landing: Add silencer where gate hits steel. LEVEL 300 Additional areas postponed August 18-19, 2004 and not noticed on CCC punch list. 1. Storage Room 306: Window shade is to be black out type. 2. Complete puppet theater door casing and paint. 3. Story Room 308: Determine cause for wrinkle in linoleum including test for moisture content along this line and make repairs. 4. Meeting Room 309: Seal perimeter of door frame 309D. 5. Complete wiring for projector screen and shades. 6. Provide cherry surround on exposed projector screen housing. 7. Install cover for blackout shade. I AFHJ Punch List 8. Replace defective carpet tile 3 tiles north of Door 309B: 9. Adjust electric outlet faceplate to be vertical on west wall. 10. Lobby 330: Caulk perimeter where brick transitions to drywall 11. Replace one lamp in MW 325. 12..Women's RR 325: Adjust bent access door in ceiling. 13. Turn on all auto flush toilets, typical all restrooms. 14. Adjust or replace napkin disposal door in south stall. 15. Men's RR 328: Install urinal inserts, typical all restrooms. 16. Tighten strike on north stall. 17. Friends Store 332. Provide stop Door 332. 18. Provide locks for sliding glass doors. 19. Repair & paint chips at base of H-3 column. 20. Provide access door to "football" 21. Electric 342: Seal penetrations and top of wall. 22. Returns 333: Install base. 23. Complete countertop above conveyor. 24. Install grommets. 25. Lobby 334. Provide partition as required by PR 55. 26. Lobby 335. Finish drywall and trim above and around Door 335. 27. Set P2d lights at correct elevations. 28. Install APC to conceal time capsule at time directed by Owner. 29. Circulation Desk 346. Install mobile work tables. 30. Read Aloud 341. Complete partition• per RFI 189. Page 2 laec` D A-v(i 'L 1 STAIRWELL 4 @ Roof Entry Reiss Paint door and jamb Perki Sprinkler head and escutcheons Reiss Touch up paint on walls and ceiling Perk Seal all pipe penetrations Base mold Ccc Cut back waterproofing at floor Ccc Trim out wooden kickplates at door ways Ccc Clean floors @Top landing Ccc Clean floor Install basemold Reiss Paint floor, walls, handrail' Beav Install coverplate on W. wall Paul Install closure cover Install threshhold Reiss Re mud S. wall outlet Perk Seal penetrations Reiss Clean mud off lighting fixture @ 400 landing Reiss Paint jamb at 400 doorway Transition strip Perk Seal penetrations Basemold Beav Remove alarm dustcovers @350 landing Basemold Ccc Clean floors Reiss Clean mud from light fixture @ 300 landing Beav Remove temp lighting Beav Remove alarm dust cover cJ @300 landing con'd Basemold Reiss Paint doorjamb @250 landing Beav Install door alarm Reiss Paint door and jamb Basemold Ccc cut off bolt at e. handrail Ccc Attach spring to firegate Trim out spring penetration Ccc Landing above has loose bolt on N & S side @ 200 landing Transition strip Reiss paint jamb Basemold Ccc Clean floors Beav Remove wires at landing above @150 landing Basemold Clean floors Ccc Cut off bolt on S.wall ( up high) @100 landing Beav Remove alarm dust cover Ccc Clean concrete off landing back Perk Seal all penetrations Reiss Mud around heater electrical outlet Beav Install outlet cover Reiss Paint jamb Basemold Reiss Paint door • S STAIRWELL I @ Roof Ccc Door to roof needs threshold trimmed out. Beav Seal penetrations Reiss Paint conduit Reiss Patch W. wall at landing Reiss Paint E. handrail on bottom Reiss Touch up handrail @ 450 landing Ccc Grout hole in landing Beav Seal penetrations Reiss Touch up stringer @ 400 landing Beav Junction box covers Beav Seal penetrations Ccc Clean door @350 landing •Beav Seal penetrations @300 landing Beav Finish alarm wiring, install covers Perk Seal penetrations Ccc Repair jamb at exterior door Paul Remove temporary lock Beav Install outlet cover Paul Adjust door lock trim Basemold @250 landing Reiss Touch up paint N. wall Basemold @200 landing I I Beav Finish alarm wiring Beav Finish outlet wiring / coverplate Paul Install door hardware Basemold Beav Remove alarm dust cover Beav ReAttach conduit clamp at SW. comer @1.5 landing Ccc Cut off bolt W. wall (eye level) @I .landing Beav Install outlet cover Trimout firegate spring Paul Install door silencers Basemold Beav Junction box cover at alarm Beav Run alarm wiring at exterior door Beav Remove alarm dust cover Reiss Paint firegate post @.75landing Reiss Paint walls, floor, handrail Basemold @ .5 landing Beav Junction box cover at fire alarm Reiss Paint floor, walls, door & jamb Beav Seal penetrations Beav Install outlet covers Paul Install door hardware and closure cover B & L Finish sheetrock at doorway Beav Install light fixture Basemold GENERAL NOTES Basemold Beav Seal penetrations Ccc Install stair nosing Reiss Touch up Grey paint Level 400 Punch -list Reiss Painting Company- Blue: Completion Date: CCC Approval: A/EApproval: Description: 1. -Re-touch of wall at west side south barrel 2. -Side room east side south barrel touch-up ceiling in corner 3. -Clean paint from aluminum window in room 422 4. -Clean frame at stair #4 5. -Paint ceiling by K3 column 6. -Remove paint from window North of FP 7. -Mud at D2 ceiling 8. -Room 410 west wall, clean frames and south 9. -Fix Ace inside of quiet study ceiling 10. -Reiss on VP wall at bathroom 11. -Can lights in bathroom lobby 12. -Fill nail hole above MW #424 13. —Paint conduit in room #424 Kindy Wood Manufacturing- Yellow: Completion Date: CCC Approval: NE Approval: Description: 1. -Pull handle at room #424 2. -Remove stain from MW #319 grid • • 3. -Kindy wrap projection screen 4. -Men's restroom backsplash 5. -Fix mark on MW #424 6. —Small piece of picture rail at north wall of Barrel room is not level. -General Issues: 7. -Nail filler to match 8. surrounding wood stain 9. -Stain ends of Pac units Beaver Electric: Completion Date: CCC Approval: A/E Approval: Description 1. -Trim out data boxes 2. -East side of column J6 fixture is uneven 3. -Beaver suck up wire in room 427 4. -Room 424 touch-up paint at light 5. -Cover plate at south wall of elevator B for TV 6. -Install junction box at K -fixture shelves 7. -Bring receptacle flush in millwork at 412 8. -G2 to cover plates at E2 NABCO Mechanical: Completion Date: CCC Approval: A/E Approval: Description: 1. -Room 424 recess grill 2. -Floor drain in women's restroom 3. —Finger prints around grilles @ all areas JGP: Completion Date: CCC Approval: A/E Approval: Description 1. -Adjust carpet seam east of 2. J5 column 3. -Bubble at grid 7 west side 4. -2.4 and AA push down carpet 5. -Carpet in front of terrace door 6. -North wall bubbles in carpet 7. -Transition strip from concrete to terrazzo B&L Drywall: Completion Date: CCC Approval: A/E Approval: Description: 1. -Replace damaged tile 1, 2, 3, can light west side at south 2. barrel -adjust or replace 3. -Ceiling is uneven two rows from soffit west of J6 column 4. -Crack at J4 in open room Schindler Elevator: Completion Date: CCC Approval: A/E Approval: Description: -Streaks at elevator C Golterman & Sabo: Completion Date: CCC Approval: A/E Approval: Description: -Fix scuppers R&M: Completion Date: CCC Approval: A/E Approval: Description: -Redo caulk joint at east side of front entry Walker Masonry: Completion Date: CCC Approval: A/E Approval: Description: -Blend patches @ front entry. -Tuck & point joint seen from level 400 @ barrel area. Ace — Red: • • Completion Date: CCC Approval: A/E Approval: Description: 1. -Tighten header joint of door going to stair #4 2. -Door head at door 422 and window trim east side 3. -West window north of grid seven, replace trim 4. -West side grid G7 middle window, fix trim 5. -Front entry remove pencil marks from frames 6. -Terrace joints and caulk at door 7. -Remove pencil marks at terrace 8. -Glass is not plumb at room west of FP 9. -Seal header and seal plates at computer lab 10. -Trim pieces need 3M tape 11. -Redo all caulk joints under desk 12. -Replace trim piece inside computer lab 13. -Seal header of computer lab 14. -Remove pencil marks at computer lab 15. -Clean sealant window in room 421 second from west. 16. -Fix trim at west 421 17. —Trim around hinges into quiet study needs replaced and fit tighter. -General Notes: 18. -Remove pencil marks from frames @ south barrel Cleaning Crew: Completion Date: CCC Approval: NE Approval: Description: 1. -Remove gypsum and sealant from aluminum frames @ south barrel 2. -Clean shelves and end panels using cleaning tools CCC: Completion Date: CCC Approval: A/E Approval: Description: 1. -Clean aluminum 2. -Remove stickers from glass 3. -Categorize and label keys 4. —Place seal tight on nuts at monumental stair glass • • Level 300 Punch -list Reiss Painting Company- Blue: Completion Date: CCC Approval: ME Approval: Description: 1. —Touch up paint above sink in room 362 2. —Room 361 remove paint from cork floor 3. —Room 358 touch up paint on door, touch up window reveal, and clean paint from window frame. 4. —Room 359 clean paint from window frame 5. —Room 352 touch up frame 6. —Room 351 touch up north wall 7. —Room 347 touch up door frame. 8. —Room 357 clean brick, clean mud from window frames 9. —Room 366 light cove soffit drywall repair @ south barrel, touch up paint at northwest corner of barrel, west wall below picture rail touch up, and rework soffit in front of last window on west wall. 10. —Room 314 re -paint soffit 11. —Rework color transition @ room 324B 12. —Rework around door frame 308B 13. —Touch up door frame and walls at room 305 14. —Caulk and paint around tack board room 305 15. —Top coat west wall in room 305 16.— Touch up sprinkler head by door 1.3B 17.— Fix paint above door 325 18.— Room 313 finish paint & drywall touch up 19. —AN room finish & drywall touch up 20.— Room 311 finish paint & drywall touch up 21.— Room 342 complete paint 22.— Room 332 complete paint 23.— Paint reveal @ brick @ lobby 335 Kindy Wood Manufacturing- Yellow: Completion Date: CCC Approval: A/E Approval: Description: 1. Fill and paint all nail holes 2. —Install wood trim around telephone box 3. —Install access door to football 4, —Room 332 complete millwork at friends store 5. — Install shoe base on terraizo by front entry Beaver Electric: Completion Date: CCC Approval: A/E Approval: Description 1. —Room 364 electrical trim out, and lighting under counter 2. —Room 362 electrical trim out 3. —Room 361 straighten & level outlet 4. —Install all smoke alarm & test 5. —Room 359 adjust light sensor, and adjust attachment point from light fixture 6. —Room 352 finish trim out of control pads 7. —Room 366 adjust can light to cover gaps in the west of H6 column 8. — Room 326 can light beauty ring 9. — Replace ceiling tiles in Room 306 10.— Install tiles & replace in room 302, due to simplex removing tile 11.— Replace ceiling tile in room 311 12.— Replace trim out cover plate by front doors NABCO Mechanical: Completion Date: CCC Approval: A/E Approval: Description: 1. —Room 360 clean ceiling tile 2. —Room 326 remove protection @ floor drain, and seal sink 3. — Corridor 318 install grille 4. — Room 321 install clean out cover 5. — Remove all stickers from fixtures 6. —Room 328 fix hole in ceiling, and install grille 7. —Room 329 fix hole in ceiling, and install grille 8. — Room 331 remove plaster in return air & install diffuser JGP: Completion Date: CCC Approval: A/E Approval: Description: 1. — Rework outside corner of base in room 301 2. — Install transition strip between 313 & AN room 3. — Corridor 356 install base & transition strips 4. — Corridor 355 install transition piece @ door 4.3A 5. — Room 353 install base 6. — Corridor 354 rework cork @ doors 7. — Room 357 install base 8. — Room 366 replace damage cork tile 9. — Room 324 repair carpet bulge B&L Drywall: Completion Date: CCC Approval: A/E Approval: Description: 1. — Level tile at separation between room 357 & 354 2. —Room 363 fire caulk 3. —Room 366 replace small comer tile @ soffit, replace missing tile west of H7, and rework tile west of H6 between windows. 4. —Room 323 replace tile above room 5. — Rework tiles in southwest comer of room 301 • 6. — Rework ceiling tile in AN room 7. — Replace head @ door 335, replace soffit above door, and straighten with grid Walker Masonry: Completion Date: CCC Approval: A/E Approval: Description: -Room 364 rework brick inside comers, and clean brick bottom course - Room 357 clean brick Ace — Red: Completion Date: CCC Approval: A/E Approval: Description: 1. —Corridor 355 complete door assembly, replace short door cap 2. —Reading niche replace trim with gaps, remove pencil marks on frames 3. —Complete study rooms 303,302, & 304 4. —Room 301 rework window frames 5. —Replace trim at every frame where there are gaps 6. —Caulk front entry windows Seamless Solutions: Completion Date: CCC Approval: •• • • AlE Approval: Description: 1. —Room 326 finish grout work 2. —Remove grout from comers on drywall in all bathrooms 3. — Patch tile above grab bar in handicap RR in 325 4. — Room 361 remove grout from comers, touch up grout at auto flush sensor CCC: Completion Date: CCC Approval: NE Approval: Description: 1. —Room 363 seal floor 2. -Repair wood at ceiling reveal 3. — Install baby changing station at 317 4. — 1.3B Door frame anchor missing 5. — Install entry mats I Level 200 Punch -list Reiss Painting Company- Blue: Completion Date: CCC Approval: A/E Approval: Description: 1. —Touch-up door jambs at level 200. 2. —Hand print above door 214 3. —Corridor 203 south of door 203 damaged comer 4. —Touch-up above door 209 5. —South wall 209 touch-up 6. —Door 206 A&B 7. —Caulk & paint @ showers 8. —Fix hole in R.R. under light 9. -221 remove paint from windows & cherry trim 10. —Fix spot above door 215 11. —Paint old Beaver box at sorting room .12. —Topcoat mechanical hall way. 13. —Mud top & fix sheetrock in electrical room Kindy Wood Manufacturing- Yellow: Completion Date: CCC Approval: A/E Approval: Description: 1. —Adjust door @ cabinets 209 2. —Install cabinets @ room 217 Beaver Electric: Completion Date: CCC Approval: ME Approval: Description 1. —Install light fixture in room 212 2. —Wire up book lift 3. —Cover on box above ceiling 4. —Light fixture at east end corridor 211 not working 5. —Empty wall box next to door 209 6. —Install 3 light fixtures at corridor 211 7. —Complete phone cable/ repair ceiling tile 206A and 206B 8. —All ceiling tile in 206B damaged by fire alarm & SBC crews 9. —Replace damaged ceiling tile at 213 10.-2 light fixtures not working in room 213 11.— Complete covers on low voltage wall boxes at room 217 12. Attach cover around cable at light fixture in room 217 13.— Complete can light install at room 219 14.— Complete communication cable I ceiling at 221, & replace ceiling tile. 15.— Complete hot water heater wiring 16.— Complete data wall boxes at all rooms 17.— Terminate power to conveyor at room 214 18.— Cut off extra conduit to control box for conveyor at room 203 19.— Re -hang light fixture in mechanical room at ductwork conflict NABCO Mechanical: Completion Date: CCC Approval: A/E Approval: Description: 1. —Janitor closet Room 213 access panel 2. —Install refrigerator & sink in room 217 3. —Finish trim out in R.R. 4. —Caulk Commodes 5. —Fix caulking in urinals 6. —Assemble AC unit 7. — Hook-up water heater 8. — East wall big mechanical room grout hole 9. — Electrical room fix insulation JGP: Completion Date: CCC Approval: A/E Approval: Description: 1. Install transition strip at door 209 2. Install termination strip at door 211 3. Fix gaps in VCT at 206B B&L Drywall: I • 1 • Completion Date: CCC Approval: AlE Approval: Description: 1. Modify ceiling grid for book lift 2. Complete ceiling tile at room 217 3. replace ceiling tile at room 215 Perkins Fire Protection: Completion Date: CCC Approval: A/E Approval: Description: 1. Room 210 escutcheon 2. Escutcheon in corridor Ace — Red: Completion Date: CCC Approval: A/E Approval: Description: 1. Glaze doors @ room 212 2. Glaze door side light at 209 3. Install side lights on 203 double doors 4. Glaze hollow metal door side light @ 215 5. Glaze side lights @ 214 CCC: Completion Date: CCC Approval: A/E Approval: Description: 1. Install book drop 2. Door 214 frame damage 3. Ladder installed @ tunnel 4. Seal floor in corridor 213 5. 218 install wood lockers 6. Dishwasher @ 217 7. Rub pads in mechanical room P&C Doors: Completion Date: CCC Approval: A/E Approval: - Description: 1. Install lock @ Book Return 2. 203 fix hole in hardware 3. Door 209 finish hardware 4. 206 A&B hardware 5. Install accessories @ 219 & 220 & beauty ring @ partition Level 100 Punch -list Reiss Painting Company- Blue: 1. —Room 110 touch-up paint on door jamb, @ southeast comer above base, and remove overspray from base. 2. —Room 104 touch-up walls, & touch-up door jamb 3. —Room 103 touch-up pipe, door, & paint conduit 4. —Room 102 touch-up paint on door frame 5. —Room 101 touch-up door frame paint 6. —Corridor 105 touch-up paint on east & west door frames, & touch up wall paint 7. —Room 108 touch-up all doors & jambs as needed, complete paint at door 113A jambs, paint hollow metal window frame, and remove paint masking where necessary 8. —Room 111 paint jambs at large overhead door, repair holes in hollow metal window jamb and paint, & sealant @ overhead doorjamb. 9. —Room 113 touch-up paint duct paint 10. —Room 113B touch-up wall paint 11. —Room 112 drywall touch-up & paint at north window, & paint window frames 12. —Room 109 paint block around door frame, remove paint from outlet 13. —Room 106 paint room, paint doors & jamb Beaver Electric: 1. —Room 104 install J -box covers 2. Room 103 missing reflector on light fixture 3. Room 111 one light fixture not working, & outlet covers missing 4. Room 113 wall box covers 5. Room 112 outlet covers and blank covers needed 6. Room 109 remove light fixture protection, install elect box covers 7. Room 106 outlet covers and J box covers Nabco Mechanical: 1. Room 108 Install dean out covers, and install missing grille on dud at south wall 2. Room 113 caulk around mop sink, install back splash, and install dean out covers 3. Room 109 correct gap around grille on east wall, repair duct insulation 4. Room 106 remove plumbing supplies, fill pipe penetrations, dean floor drain cover JGP: 1. Install transition strip at VCT in all rooms at level 100 B&L Drywall: 1. —Room 103 finish ceiling tile 2. Replace missing ceiling tile in Room 102 3. Corridor 105 replace missing ceiling tile 4. Room 107 replace missing ceiling tile 5. Room 112 ceiling tile missing Ace - Red: 1. Room 112 screws missing at window stop CCC: 1. Clean & seal all concrete floors at level 100 2. Clean VCT 3. Complete book drop at room 101 4. Replace damaged handrail at dock 5. Remove light fixture protection 6. Room 106 rub and patch east wall P&C Doors: 1. Install all floor mounted flush bolt strike plate at level 100 2. Weather strip needs replaced at west door, and repair dent and remove small wire at west doorjamb corridor 105 Perkins: 1. Room 103 sprinkler scussion missing 2. Room 102 sprinkler scussion missing 3. Corridor 105 sprinkler scission missing 4. Room 112 sprinkler scission missing u Garage level Punch -list Reiss Painting Company- Blue: 1. —Complete wall paint 2. Touch-up galvanized paint on box beams where needed 3. Paint jambs at door . 4. Paint stair #6 steel structure Beaver Electric: 1. Electrical box covers 2. Complete permanent power to sump pump Nabco Mechanical: CCC: 1. Waterproofing penetration at level .5 roof drain pipe 1. Sealant at all plaster ceilings to wall 2; Complete sealant at brick/concrete 1. Additional handrail at handicap ramp- verify with prints 2. Stripe parking spaces 3. clean concrete debris from slab 4. Complete trench drain grates at level .5 5. Touch-up paint at level .5 galv. Grille 6. Finish safety cable 7. Install F.E. cabinets 8. Clean mortar spills on concrete next to block walls & door jambs. P&C Doors: Perkins: AFHJ Site Visit • • Page 1 SITE VISIT REPORT PROJECT: Fayetteville Public Library, 401 W. Mountain St Date: August 26, 2004 Weather: Mostly sunny, 85°+/ - By: Bill Browner At the behest of Sean Wagner, I arrived on site at 10:15 a.m. to review the status of the rough in for the security system, versus Simplex-Grinnell's marked -up shop drawings from 2124/04. I visited briefly with Bill Dover with Crossland who told me that Simplex - Grinnell had a crew on site and that installation of some of the security devices was underway. I later ran in to one of their technicians at Level 200 who told me that they were currently working on installing motion detectors and door position switches. Starting at Level 300, I noted the following: • The panic button at the Front Desk has not been installed and rough in is not evident. • Keypad 3 at door 335 has not been installed and rough in is not evident. Hardware schedule indicated door position switches at the door heads, although no frame rough in is evident at the head. There are cut outs in the hinge side edges of the doors at roughly the panic device elevations although there are no corresponding openings in the frame. The reason for the door edge cut outs is unclear. • There are no motion detectors installed on this level. There is cable coming through the gyp ceiling just south of column H2 that I assume is for the detector at this location. • At door 320, hardware has not been installed. PR27 added electronic hardware to this door, although the frame has not been prepped for position switches or power transfer. There is also an electric key switch required at this door. The wood door appears to have been prepped for the added hardware. • Door 309D prepped similar to 335, with mortise into door edge, hinge side for power transfer, but no similar opening at frame. Head of frame is not prepped for position switches. • The security shop drawings indicate a door position switch at door 301, although one is not indicated on E103, LV-103 or scheduled with hardware set 23. The frame has not been prepped for a switch. • As Stair 1 was closed at time of visit due to painting, I was not able to verify rough in for electronic hardware at doors 01.3A and 01.3B. • At door 365 to roof plaza, frame is not prepped for position switch. • At exterior door 04.3B, door and frame have been prepped for power transfer at jamb and edge of door and for position switch at head, although neither has been installed. It appears that the conduit will penetrate the frame at the face of the head on the interior side of the frame. As there is no ceiling in the stair and the power supply will be exposed. MS&R should verify whether or not a lock is required for the supply enclosure. • Low voltage and shop drawings indicate a door position switch at door 349, although one is not scheduled with hardware set 23. The door frame to this office has not been prepped for a position switch. • There is no rough in evident for keypad 2 at the Circulation Desk and the panic button below the desk has not been roughed in. • Rough in for the position switches at the automatic entry doors is not evident, although they could be concealed within the door head; contractor to verify. The following was noted at Level 200: AFHJ Site Visit • Page 2 • See Jim Fosters site visit report from previous day regarding doors 02.2A and 02.15, from stair 2 to elevator lobbies from parking garage. Door position switches are indicated on the low voltage plans and shop drawings but are not scheduled in hardware set 29. These frames have not been prepped for position switches. Alarm wiring will need to be extended for hold open closers. This can be done in conjunction with jamb modification to clear thecloser and allow door to open fully. • At doors 150 and 201, doors and jambs have been prepped for power transfer but not position switches; see also report from previous day regarding rough in and power to door operators and actuators. Location of actuators will need to be coordinated. • At doors 05.2A & B, at stair 5, jambs are roughed in for power transfer but not position switches as scheduled. Conduit to jambs not evident. • Position switch at door 05.2C has not been installed • Motion detector at corridor 222 has not been installed • There is a box in the wall adjacent door 209, assume for card reader; not installed. Door frame 209 has been prepped for position switch, although not installed. • Door frame 206A has been prepped for position switch, although not installed. There is no rough in adjacent this frame for card access as indicated on shop drawings. • Motion detector not installed at room 209 or corridor 211. • Position switch at sidewalk access adjacent book return has not been roughed in. • The motiondetector at technical services 221 has been installed. The following was noted at Level 100 and 150: • Frame at door 105 has been prepped for a position switch although conduit to feed switch is not evident. Switch has not been installed. Boxes have been roughed in wall outside this door for card access and intercom. • Frame at door 106 has been prepped for position switches although conduit to feed switches is not evident. Switches have not been installed. • The waterproof intercom station indicated at the east jamb (brick masonry) of the parking garage opening west of column G7 has not been roughed in. • Door position switches are indicated at both overhead doors at the dock area. Rough in for these switches is not evident, although they could be concealed at the door heads; contractor to verify. • Frame at door 108A has been prepped for a position switch although conduit to feed switch is not evident. This frame is in a concrete wall. • Frame at door 01.1 to stair I has been prepped for a position switch although conduit to feed switch is not evident. Jamb has been prepped for power transfer, but again, conduit not evident. There is a conflict with the door closer housing and the jamb furring, similar to what's occurring at doors 02.15 and 02.2A. Closer hits furring decreasing door opening width. Also, electric key switch, as scheduled to be installed adjacent the door has not been roughed in. • Comments for door 01.15, to stair I at level above, similar to door 01.1. • Frame at door 01.15A, from stir 1 to grade at west, has been prepped for a position switch although conduit to feed switch is not evident. The following was noted at Level 400: • There is a switch of some sort installed below the Reference Service Desk; verify • whether this is the panic button or for lighting control. • Motion detector indicated near column J4 has not been roughed in • It appears that the rough in and installation of the motion detector at column H2 is in process. • There is a door position switch scheduled for door 408 to the terrace, although not indicated on the electrical plan or the shop drawings. • The motion detector near column D2 has not been installed • Door 01.4 to stair 1 is scheduled to receive door position switch, delayed exit type panic device, power transfer and key switch. Electrical rough in is not evident. AFHJ Site Visit • • Page 3 • The motion detector indicated at column H6 has been installed The following was noted at Level 450: • Frame to door 501, from stair 4 to roof has been prepped for position switch, although switch not installed. Conduit to frame prep is not evident.. • Doors 503 A & B are scheduled to receive door position switches. These doors were locked when I visited; contractor to verify rough in. I met with Brad Hamilton to discuss the status of the low voltage installation. Brad is concerned about completion of this work, particularly in light of the number of items that appear to have not been roughed in. He proposed that a meeting be scheduled upon Austin's return early next week to review and coordinate this work. I noted that rough in for the low voltage systems needs to be concealed, particularly in public and finished areas. One area of concern is at lobby 335, where keypad 3 is indicated to be installed adjacent door 335. The shop drawings indicate that this is to be mounted on the north wall, which is precast concrete. We looked at the submittal for this device and it appears to be surface mounted, similar to a thermostat. Brad thought that they could feed the keypad from the edge of the door frame by snaking a cable behind and through a hole in the precast. Keypad 2 at the circulation desk is indicated to mount on a brick wall. If it can't be relocated to a metal stud and gyp wall, getting a cable to it may be more problematic. His crew is currently working on modifications to the jambs adjacent doors 02.15 and 02.2A. Brad questioned the type of key switches provided for elevator A at the 2 lobbies off the garage. Currently, they are momentary type, requiring that, for access and use, they be key activated at each lobby. He questioned whether this was correct and has asked the elevator supplier to change these out to on / off type switches. As this elevator will allow handicap access from the garage, I assumed that'it should be operable by the public during business hours, without requiring activation by a staff member with a key. I reviewed the specifications later in the office and found that key operation was specified for this elevator. By copy of this report to Sean Wagner, I am asking that he verify that key operation at the garage lobbies is required at elevator A. In addition to the low voltage comments above, please also note the following: • There is a large dentin the upper right hand corner of the hollow metal frame at door 301, office side. • There are tie wires protruding from the wall adjacent door frame 01.15, garage side. Left the site at noon. Punch List (2) TO: Jim Foster COMPANY: AFHJ FROM: Mike Green, Shane Lanning, GAE DATE: September 14, 2004 PROJECT: Fayetteville Public Library PROJECT #: 97 SUBJECT: Punch List (2) PRESENT: Mike Green, Shane Lanning, GAE GENERAL ELECTRICAL 1. Submit Operation and Maintenance Manuals on all electrical equipment and systems supplied under this contract. 2. Submit As -Built Drawings indicating all changes to the work and exact routing of conduit. 3. Submit any special tools and materials required by the specifications. 4. Submit Certificates of Final Acceptance by the Administrative Authority. 5. Submit Warranties required that are in excess of the one year standard warranty. 6. Complete testing of the fire alarm system per NFPA 72 and submit final accepted test report 7. Complete all required testing of the structured cable system and submit test report indicating full compliance with the specifications and with EIA/TIA standards. Certify final test report by an RCDD. 8. Certify that the 277/480 volt neutral conductors are bonded to ground at only the switchboard location and are separated throughout the facility from ground except at this one bonding location. Also certify that the secondaries of all dry -type transformers have neutrals bonded to ground only at the transformer and are not connected to ground anywhere else throughout the 120/208 volt system. 9. Remove dust covers from smoke detectors and masking paper from lighting fixtures once final cleaning and painting is done. 10. Complete training of Owner's personnel for fire alarm system, lighting controls, emergency generator system, UPS system, security and all other electrical systems installed under this contract. 11. Complete installation, testing and setup of all lighting controls in accordance with Owner's use schedule. 12. Install blank covers over unused outlet boxes. 13. Verify that all lamps are operating properly after the Lutron control system becomes active. 14. Complete installation of security system and submit test report certifying proper operation. 15. Remove all plastic covering from lighting fixtures after final cleaning is completed. 16. Complete all testing of the elevator heat detector/shunt trip control system and certify proper operation. Complete all operating tests for elevator recall through the smoke detectors. 17. Complete the testing of emergency generator system and submit acceptance test report showing proper operation. 18. Complete testing of UPS system and certify proper operation. 19. Provide permanent caps on unused conduit stubbed up from slab. 20. Seal around conduit penetrations through walls and floors with fire caulk to maintain fire rating. ELECTRICAL In the Mechanical Penthouse, install cover over splice box on south wall. Complete the installation of the door switches for the security system. 0 1. a V r 2. At top of south stair at Penthouse level, install light fixture on the wall above the door. 3. In Electrical Room 416, install device in open j -box near the butt of the door. 4. In Reference Room 420, reseat the downlight trim and sprinkler escutcheons in the PVC ceiling. 5. In Storage Room 424, seal around conduit penetrations through the floor. 6. On the roof at ACC -1, the extra conduit does not have a suitable cap. Either complete any control wiring that is missing or provide a suitable waterproof cap. 7. In Penthouse, remove dust caps from smoke detectors after final cleaning and testing is completed. 8. Seal floor penetrations for all conduit to maintain fireproofing intergrity 9. In south stair tower, remove paper from lighting fixtures once painting and cleaning is complete. 10. Seal conduit penetration through the floors in the stair towers. 11. In Nonfiction 410, the indirect light in the northeast comer is not installed properly. 12. Complete installation of the type K fixtures in the stacks. 13. In Computer Lab 412 install coverplate on light switch. Complete the installation of the data wire. 14. In Reading Room 421, install R -type fixtures in the tables. 15. In Lobby 344, many of the joints in the cold cathode lighting do not allign properly. 16. In Chair Storage 311, adjust motion sensor to operate lights. 17. In Meeting Room 309, both lighting controllers are near the same door. Reprogram so that each controller operates lighting groups as desired by Owner or move one controller to near the east door. 18. In Story Room 308, install coverplate on receptacle on south wall: Make connections and adjustments to blackout curtains. Install data faceplate near sink counter. 19. In Department Head 301, adjust motion sensor to operate lights properly. 20. Near Foyer 3246, straighten crooked data and receptacle outlets. 21. In Telephone 324A, complete installation and connections of data cable into patch panels. Activate receptacles. 22. On level 200 at the South Stairs, install coverplate on receptacle. 23. Staff Meeting Room 210, door is locked. Could not gain access. 24. Storage Room 222, adjust motion sensor. 25. In Mechanical Room 207, provide nameplates on remote disconnect switches that are not obvious as to load served. In particular label the one for CAHU-1. Replace one burned out lamp on south side of room. Remove wire holdup on the southwestern -most light fixture and adjust to hang straight. On the HAHU-2 supply duct detector, properly terminate loose wires. On south wall provide coverplate on two J -boxes that are open. On CAHU-1 return duct detector, provide cover after installation is complete. On CAHU-1, provide coverplate over J -box Containing control wiring. 26. Install air compressor and feeder for air compressor as well as controls for the book conveyor system. , 27. In corridor 206, complete wiring installation for conveyor system and install coverplate on box. 28.. In corridor 203, install coverplate on J -box over Elevator Machine Room door. 29. In Elevator Machine Room 202, install coverplate on wiring J -box. 30. In Main Electrical Room 204, provide nameplates on all panelboards. Provide typewritten circuit directories in all panelboards. Install doors and covers on all panelboards including the Lutron switching equipment. Install coverplate on wireway under lighting control panel. Complete wiring connections for Lutron control system and install box covers over controller boxes, relay, and etc.. Install coverplate over wireway on east wall. Install coverplate on open J -boxes in. several places. Verify proper quantity of spare fuses in fuse cabinet. Provide nameplates on switchboard feeder circuand instl coverlate in door. coverplate 'onpwi wireway slouth side. Plation of r ov de pe manent capon panel on souwas on unused conduInstall it stubbed up from slab. 31. In Elevator Equipment Room 205, install coverplate on J -box. Seal conduit penetrations through the wall. This door shall be provided with a lock prior to substantial completion. 32. Computer Server Work Room 209, activate receptacles. 33. In Server Room 208, adjust motion sensor. Activate receptacles. Terminate data wiring in patch panels. Provide nameplate for panel UPSA and provide type written circuit directory. 34. In Telecom Room 206A, complete installation and hookup of fire alarm system. Provide permanent caps on unused conduit coming up from slab. When final wiring is completed, provide proper seal in conduit around cable. Install coverplate over junction box above ceiling on east and south walls. 35. In Staff Lounge 217 complete installation of telephone outlet covers. TV outlet on south wall cannot be found. 36. In Women's Toilet 219, complete installation of down light at entry. 37. In Technical Services Room 221, complete hookup of some modular furniture. 38. In Department Head Room 215, check setting and adjustment of motion sensor. 39. In Book Automation 214, complete installation of feeder for conveyor system. 40. At level 100 in South Stair Tower, install coverplate on receptacle. 41. In Storage 110, adjust sensitivity of motion sensor for lighting control. 42. In Elevator Machine Room 104, complete fire alarm wiring and install junction box coverplates. Install telephone line. 43. In Storage 103, complete installation of lighting fixtures. 44. In Supply Storage 102, provide sprinkler head escutcheon. 45. In Loading Dock 111, verify with fire alarm testing that overhead door automatically opens upon fire alarm. Install coverplate on receptacle on south and north walls. Normal lights in dock area should be switched with the wall switch inside in lieu of that one switching the emergency lights. Refer to changes in addenda. 46. In Maintenance Work Room 113, install phone wiring. Remove blue tape from lighting fixtures. 47. Verify that all tamper switches and flow switch are connected and tested in fire alarm system, 48. In Maintenance Office 112, provide permanent power for the BAS system. Activate receptacle on south wall. Install coverplate on receptacle on south wall. 49. At Emergency Generator in parking garage, provide weatherproof cover on GFI receptacle in generator cage. Complete testing on generator and verify operation. Provide anchor bolts to the concrete pad for generator skids. 50. Consider installing a protective ballard at the pad mounted transformer near the loading dock. 51. In Elevator Lobby P101, complete installation of lighting fixtures. Install coverplate on receptacle. Install electric unit heater. 52. On outside of building, complete the installation of pole lights, landscape lights, ballards and other items as called for. 53. Adjust lighting controls in Department Head 215 to bring light fixtures on and off. GENERAL MECHANICAL 1. Provide all closeout documents, O & M manuals and Warranties for all of Division 15000 Mechanical and Plumbing items. 2. Provide Test, Adjust and Balance Reports for all Mechanical systems. 3. Water heaters are not operational at this time. No hot water is circulating through building. 4. Remove all construction debris from all mechanical/electrical rooms and the roof. 5. Paint all piping per'specifications. Exposed gas and sprinkler piping in the garage area shall be painted per specifications to avoid rusting. 6. Complete factory start-up of all HVAC equipment. This includes all Owner training per specifications. Engineer and Owner's representatives shall be given minimum of 24 hours notice prior to training. Verify all building schedules, setpoints and override limits with the Owner. 7. Perform test, adjust, and balancing of all mechanical systems (airside and hydronic). Submit final TAB report to Engineer for approval. 8. Provide As -Built Drawings for all Mechanical and Electrical systems? 9. Have the water heater leaving water temperatures been set and verified? If applicable, verify that circulating pump is operating correctly. 10. Provide plastic nameplates for all mechanical equipment. Also, verify that manufacturer's nameplate data is included on all equipment. 11. Check all piping hangars and supports for stability. 12. Replace all construction filters in the HVAC equipment with new filters. 13. Provide an escutcheon plate over all exposed piping penetrations. This includes penetrations below counters. 14. Submit test reports -and certification of fire sprinkler system. 15. Submit approval letter from City of Fayetteville for chlorination of domestic water system and backflow preventer test report. MECHANICAL 1. The condensate piping out of the rooftop units has not been sealed. Need to provide a proper seal on this piping. The piping is leaking at the p -traps and is not draining correctly to the roof drains. 2. The condensate piping on the The condensaterunning out of the trap, the unit housekeeping pad and onto the roof. me. is Please correct. 3. Mechanical contractor needs to insulate all domestic water piping (cold & hot) in the Penthouse Mechanical Room. 4. All plumbing piping penetrations including fire sprinkler, domestic water and gas piping through the floor and roof of the Penthouse Mechanical Room needs to be completely sealed. 5. The combination louver and motor operated damper in the'Penthouse Mechanical Room has been installed but not completely connected at this time. Provide power to the louver as well as interlock controls to the exhaust fan. 6. Completely seal the insulation on all hot water piping at the Boiler and the Penthouse Mechanical Room at all fittings. The insulation shall be taped and finished at all fittings where the insulation has been penetrated. 7. In Electrical Room 428, the fire sprinkler head is installed immediately adjacent to a piece of conduit. Verify that this does not affect the sprinkler, head operation. 8. Complete supply duct insulation in Storage Room 413. 9. Thermostat in room 349 does not appear to be programmed correctly. 10. Completely secure all refrigerant piping to air handler in level 200 Mechanical Room. 11. Remove all construction debris from around condenser section of rooftop units. 12. Exhaust fan EF-1 1 serving the penthouse mechanical room is being controlled incorrectly. Lowering the thermostat set point disengages the exhaust fan while raising the set point brings the fan into operation. This sequence should be reversed. 13. Provide escutcheon plate at fire sprinkler head in the stair tower 04. 14. Completely seal all sprinkler piping penetrations through floor and wall, in the stair tower. 15. Completely seal all conduit penetrations through floor and walls of stair towers. 16. Several of the sprinkler head escutcheon plates in Large Print 423 do not seal tight to the ceiling. Contractor should verify that all escutcheon plates are properly installed. These escutcheon are noticed in several areas throughout all of level 400. The sprinkler contractor should review every sprinkler head installation and make sure that every escutcheon plate is properly installed. 17. Completely seal all piping and conduit penetrations in Stair 01 on all levels. 18. Complete the installation of roof drains at Terrace 408. 19. Completely seal around conduit penetrations at floor and ceiling of Storage 424. 20. Sprinkler Contractor should verify that all escutcheon plates are properly installed. These escutchehut of should review ew every sprinkleveral areas r headinstallationgand male sure l 300. The sprinkler contractor that every escutcheon plate s properly installed. 21. In Cafe 337, complete installation of all plumbing fixtures. Completely seal the janitors sink in room 339 to the wall. 22. Complete installation of baseboard electric heaters at front entry Lobby 336. 23. In Electrical 342, complete the exhaust grill installation for the exhaust system. 24. Completely seal all escutcheon plates at water closets in Women's Restroom 325. 25. Complete installation of water closet in Boy's Restroom 322. 26. Install escutcheon plates and completely seal around penetrations of sink in Staff Lounge 217. 27. Completely seal penetration and fasten escutcheon plate at lavatory in Women's Restroom 219. Complete installation of shower faucet head. 28. In Book Return 212, it does not appear that the installation of the lift has been completed. This affects the sprinkler and HVAC work at the ceiling of this room. 29. The door to Staff Meeting Room 210 is locked. No comments can be made in this room. 30. Completely seal around all ductwork penetrations of walls in Storage Room 222. 31. Complete insulation of all refrigerant and drain piping to CAHU-1 in Mechanical Room 207. 32. No wall guards have been installed above the janitor's sink. 33. Completely seal around all piping, conduit and ductwork penetrations of the walls. 34. Complete the installation of exhaust fan EF-4 in Elevator Equipment Room 205. 35. No electric unit heater has been installed in Corridor 206. 36. Seal around piping penetrations in top of water heater in Mechanical Room 207. 37. Duct detector covers are not installed on the duct detectors in the ductwork. 38. In Electrical 204, repair the insulation on the supply duct to the VAV box SV-1. Completely seal around fire damper openings in wall. 39. Complete installation of exhaust fan EF-3 in Elevator Equipment Room 202. 40. Electrical unit heater has not been installed in Elevator Lobby P101. 41. Provide escutcheon plate at fire sprinkler head in Storage Room 102. 42. Provide escutcheon plate at fire sprinkler head in Storage Room 103. 43 The exhaust grill does not cover the ductwork opening in Elevator Machine Room 104. 44. Repair insulation of supply duct in Friends Storage 109. Completely seal around supply diffuser. Control box on cooling side of DDV-310 is open. 45. No wall guards have been installed on the janitor's sink in Workroom 113. 46. Exhaust fan EF-9 is making excessively loud noise. Verify that this fan is operating correctly without problem. The grill on EF-9 needs to be cleaned, with all construction debris removed completely from the grill. 47. Completely seal around all piping penetrations of the walls in Utility Room 113A and repair water leak. 48. The building automation system was being programmed in Main Office 112 during the site visit. 49. Completely seal around all duct and piping penetrations of the walls in Loading Dock 111. Thermostat has not been installed for exhaust fan EF-10. 50. Repair insulation on supply duct serving the diffuser in Mail Room 107. 51. Grounds Keeper 106 was locked. Verify that electric unit heater has been installed in this room. 52. Completely seal around the fire sprinkler piping penetration in the parking garage to the fire department connection at the southwest comer at the lowest level of the garage. 53. Completely seal around all storm drain piping in the level 100 parking garage area in the northwest comer of the garage near stair 01. 54. Completely seal around all fire sprinkler piping penetrations of walls and roof areas of the entire parking garage. 56. Anchor all gas piping in Parking Garage Level 100 to prevent excessive swaying. Seal penetration of gas piping into building from Parking Level 100. 57. Near the column at grid lines C and 2, there is a drain pipe stubbed up and taped off. Verify the intention of this pipe and complete installation of either cleanout cap or vent piping as required. 58. In Men's Toilet 220, handicap waterless urinal appears to be cracked. END OF PUNCH LIST OMG,SRUIa I 299 0 EDIT 1 0 N AIA DOCUMENT Certificate of Substantial Completion (Instructions on reverse side) PROJECT: PROJECT NUMBER: (Name and address) Fayetteville Public Library 2000073.00 401 West Mountainst, CONTRACT FOR: Fayetteville, AR 72701 General Constr'n CONTRACT DATE: • • TO OWNER: - TO CONTRACTOR: May 21, 2002 (Name and address) City of Fayetteville (Name and address) Crossland Const Co. Inc. 113 West Mountain St PO Box 907 - Fayetteville, AR 72701 Rogers, AR 72756 _ _PROJECTOR PORTION OF THE PROJECT DESIGNATED FOR PARTIAL OCCUPANCY OR USE SHALL INCLUDE: The building, both exterior and interior including the parking deck and excluding site work • The Work jierformed under this Contract has been reviewed and found, to the Architect's best knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress. of the Work when: the Work or designated portion is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use. The dale of Substantial. Corn etion of the Project or portion designated above is the date ofrtssuance established by this Certificate, which is also the date of commencement of applicable-warranties'required by the Contract Documents, except as stated below: \�� - A FAH � � J Architects JB� � September 13 2004 •f AWJI ltQtczAssoc. Architeets riesFoster,FAIA DATE OF ISSUANCE A list of items to be completed or correcteached hereto. The failure to include any items on such list'does hot alter the responsibility of the Contractor to complete all Work in accordance with • the Contract Documents. Unless otherwise agreed to in writing, the date of commencement of ,wa rarities fop litems on the attached lisrwill-be,the date of teAvtitJ€JtJtabddl�JLf 1k£it�tkfise�tRx9d r 4bixotanjlsookbtxWliaik"litki*xi m Substantial Completion Cost estimate of Work that is incomplete or"defective: 5500,000.00 The Contractor will complete of correct the Work on the list7of items attached hereto within Thirty I . 30 i = ) da front,the above date of Substantial Completion. Crossland Construbtion Co. Inc. / CONTRACTOR ( - John Priest DATE The Owner accepts the Work.or designated portion as substantially complete and will assume full possession at 5 p:nl. , (time) on September 13, 2004 (date). j/j City of Fayetteville 4BY �i% OWNER fDan Coolly ATE O2000 AIA® The responsibilities of the Owner and Contractor for security, mains nano , heat, utilities, damage to AlA DOCUMENT G704-2000 the Work and insurance shall be as follows: CERTIFICATE OF (Note: Owner's and Contractor's legal and insurance counsel should determine and review insurance requirements and coverage.) SUBSTANTIAL COMPLETION The Owner is responsible for above items following substantial Completion date. 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its The American Institute provisions without written permission of the AIA violates the copyright laws of the United States and will subject of Architects the violator to legal prosecution. 1735 New York Avenue, N.W. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. Washington, D.C. 20006-5292 G704-2000 OWNER ❑ ARCHITECT ❑ CONTRACTOR O FIELD ❑ OTHER ❑ S • Instructions GENERAL INFORMATION PURPOSE. This document was developed to establish the date of Substantial Completion for the purpose of commencement of applicable warranties and to allow the Owner to occupy or utilize the Work or des- ignated portion. RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions, including AIA Document A2ot, General Conditions of the Contract for Construction,. and the general conditions contained in AIA Document Aio7, Abbreviated Owner -Contractor Agreement Form for Construction Projects of Limited Scope —Stipulated Sum. - v • USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult'the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. REPRODUCTIONS. AIA Document G7o4 is a copyrighted work and may not be reproduced or. excerpted from in substantial part without the express written permission of the AIA. The G7o4 document is intended to be used as a consumable —that is, the original document purchased by the user is intended to be consumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7o4. A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN"copies of a corn-. pleted or executed G7o4, but only for use in connection with a particular projectV, COMPLETING THE G704 FORM • After the words "Project or Portion of the Project Designated For Partial Occupancy Or Use Shall • Include:'; insert a detailed description of the Project or portion(s) of the Project that havebeen accept:', ed as being substantially complete. - C«C' ,. Vxtt • Determine Work to be completed. Provide a list of items that are to be completed or corrected and; attach. • Determine dates for completion of the Work. '• •. • Establish an amount to be withheld to complete the Work. t.. - - t EXECUTION OF THE DOCUMENT �,., G'.., jl Ttrj•, Y,};7.. w;: The G7o4 document should be executed in not less than triplicate by the Owner, Architect • and S.0 Contractor, each of whom retains an original 0 O2000 AIA® AIA DOCUMENT G704-2000 INSTRUCTIONS The American Institute ' of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. u d 40* RE,OVED 2000 ED ION LbW/!VI. AUG 1 1 2004 CIITTYCLEnK OFFICE AIA DOCUMENT G7O1-2OOO Change Order (Instructions on reverse side) PROJECT: CHANGE ORDER NUMBER: 18 OWNER ❑ (Name and address) i - -•---- -- - -- DATE: 29July2004 ARCHITECT ❑ FAYETTEVILLE.PUBLIC LIBRARY- ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR 0 401 WEST MOUNTAIN STREET CONTRACT DATE: 21 MAY2002 FIELD ❑ -- --- FAYETTEmLLEARKANSAS 72701 - F----TO-CONTRACTOR:- ---- -- -- -_.-- CONTRACT FOR: GENERAL CONSTRUCTION OTHER ❑ I _ (Name and address). J • 1 ( _ !,' �._.-_CROSSLANDCON$TRUCTION COMPANY INC _ _ __ ATTENTION: JOHN PRIEST —PROJECT MANAGER 14149 E. Admiral Place Tulsa, OK 74116 THE : CONTRACT IS CHANGED As FOLLOWS:.: , (Include, where applicablg any undisputed amount attributablefto previously accused Construction Change Directives.) I Provide for changes to the Contract, as. itemized in Attachment to Fayetteville Public Library Change Order 18. This work may be completed after the Date for Sub!stantlal Completion. kcl _ ` j% ////: L) /1. The original ( 'tract Sum) (G ^-- • ed MaxirnIm ^- -`- Was $ 17,633,931.00 VI The net change by previously iuthonzediChange Orders s-1 116O4,227L37 s ' The (Contract Sum) (•Cua nn4 Atarimr� !r i PP ).prior to this Change Order was s 19,238,158.37 The (Contract Sum) ' `n ",will -be (increased) (dccrcoacd) fI -/ .'.`r by this Ch� `ge.Ord n the am u t of 3'31,62 Ozl_ he n dontract Sum \ ,. �).. Mc) .! ).. .� �w v ) mdudmg this Change Order will be s 19.269, 8L • The Contract Tsm wi11 6 re sre / ��a --ash `ch / ) days. nit (u changed by —/ ( 0 The date _of Substantial Completion of the date of this Change Order therefore is 31 JULY 2004 NOTE: This Change Order does not i clude changes. in the Contract Sum, Contract Time or Guaranteed Maximum Price which --I . have been'authonzed by Construction Change Duective for which the cost or lime are sn dispute t as described in Subparagraph 7 }8 b(AIA Document' 2 f y '"---. P ` Not valid until signed by the Archite-ct,,Contractor and Owner ._„- _ .,, - AFHJ ARCHITECTS' .. / CROSSLAND CONST. CO; INC..- CRY OF FAYETTEVILLE / PO BOX 790 - \ PO BOX 907✓ .- 113 WEST MOUNTAIN ST _ fJ AAnEy e 1 t na _ \ T ��02GE4RS. AR 72756 / FAYETTEVILLE AR 72701 r ss�ociate� iterf`t7ypednnmeCOONTR�ACTOR (Typed -name} OWNS (Typedname))//J Al' 1 %%. \\/� 'r e / / / �f/ rs.n {� 02000 AIA® `� ,_JA ES OTTER__-_ ..-t--_ JOHN PRIEST MAYOR DAN COODY AIA DOCUMENT G701-2000 BY \ . \\ BY CHANGE ORDER r/xn L_DATE DATE ""•-®2000' The' American institute of'Architects. Reproduction of the material herein or substantial quotation of its The American Institute provisions without written' permission of the AIA violates the copyright laws of the United States and will subject of Architects the violator to legal prosecution. 0 1735 New York Avenue, N.W. lWARNING: Unlicensed photocopying violates US copyright laws and will subject the violator to legal prosecution. Washington, D.C. 20006-5292 L ..i a cM TAt7 o• Q, oo. oo CI O2000 AIA® AIA DOCUMENT G701-2000 INSTRUCTIONS The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 Instructions GENERAL INFORMATION PURPOSE. This document is intended for use in implementing changes in the Work agreed to by the Owner, Contractor and Architect. Execution of a completed G761 form indicates agreement upon all the -= terms of the change, including any changes in the Contract Sum (or Guaranteed Maximum Price) and= - Contract 'Time. - - RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions, including AIA Document A2ot, General Conditions of the Contract for Construction, and the general conditions contained in AIA Document A107, Abbreviated Owner -Contractor Agreement Form for Construction Projects of Limited Scope —Stipulated Sum. G;i4 -. }st- � USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should,cgnsult the AIA ,an AIA component chapter or a current AIA Documents Price List to determine the cutrerit edition�bf each document. _ REPRODUCTIONS. AIA Document G701 is.a copyrighted work and may not betreproduced,or, excerpted from in substantial part without the express written permission of the AIA. The 'G7ordocumentis intend: ed to be used as a consumable —that is, the original document purchased by the'User,is intendedlobe con- sumed in the course of being used. There is no implied permission to reproduce this docurnennor does' membership in The American Institute of Architects confer any further rights to repioduce G7oi-in whole or in part. ., _ A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of acorn ' pleted or executed G7oi, but only foruse in connection with a particular project \ : ' :; ;" COMPLETING THE G701 FORM ½`;t^;:';'r` DESCRIPTION OF CHANGE IN THE CONTRACT _ Insert a detailed description of the change or reference specific exhibits describingin`del be made in the Contract by this Change Order, including any Drawings, Specification; other supporting data to clarify the scope of the change. - -s'. DETERMINATION OF COSTS Insert'the following information in the blanks provided, and strike out the terms. in,pan not apply: ry, • the original Contract Sum or Guaranteed Maximum Price; • the net change by previously authorized Change Orders (note thaLtliis, oes not; authorized by Construction Change Directive unless such a change was, subsequently Contractor and recorded as a Change Order); `•�-� r. ,_iya,i rr • the Contract Sum or Guaranteed Maximum Price prior to this Change Order;' 'r • the amount of increase or decrease, if any, in the. Contract' Sum or Guaranteed Nlaxin and - -.a:. • the new Contract Sum or Guaranteed Maximum Price as adjusted by this Ghange°On to or atdo ,4 t tnges y:the. - \ CHANGE IN CONTRACT TIME Insert the following information in the blanks provided, and strike out the terms i p ntheses that do not apply: .^, c:,".^�x..ts'.a :T_. • the amount in days of the increase or decrease, if any, in the Contract Time;; and • the date of Substantial Completion, including any adjustment effected by this Change'Order. sam. EXECUTION OF THIS DOCUMENT ;- When the Owner and Contractor, in concurrence with the Architect, have reached agreemenI on the change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed Maximum Price) and Contract Time, the G7m document should be executed in triplicate by the two par- ties and the Architect, each of whom retains an original. WARNING: Unlicensed photocopying violates U5. copyright laws and will subject the violator to legal prosecution. "'` �•�� ATTACHMENT TO FAYETTEVILLE PUBLIC LIBRARY CHANGE ORDER #18 1. Provide wood lockers as directed in Proposal Request 46 for an increase in Contract Sum of. $16,182.36 2. Provide window for AN projection in Meeting Room 309 as described in Proposal Request 47 for an increase in Contract Sum of $1,150.67 3. Provide air supply to Storage Room 222 as covered by Proposal Request 50 for a increase in Contract Sum of $1,280.00 4. Add 88 CPU Holders as described in PR 52 for an increase in Contract Sum of $10,405.34 5. Provide overhead clearance warning in parking deck as described in Proposal Request 53 for an increase in Contract Sum of $792.84 6. Provide partition at entry as described in Proposal Request 55 for an increase in Contract Sum of $17,325.75 7. Delete a portion of storm sewer work per City directive as itemized in Proposal Request 56 for a decrease in Contract Sum of ($1,792.38) 8. Provide millwork negotiated by Owner with Kindy Wood Mfg per Proposal Request 57 for an increase in Contract Sum of $5,483.71 9. Provide for housing and access hatch for drive up book drop as detailed in response to RFI 158 for an increase in Contract Sum of $4,529.00 10. Provide for donor wall as detailed in response to RFI 166 and modified by memo from AFHJ on April 21, 2004 for no change in Contract Sum due to generous donation by construction team members. $0.00 11. Provide for read aloud wall as detailed in response to RFI 189 for an increase in the Contract Sum of $12,354.18 12. Provide for one recessed light fixture as documented in reply to RFI 196 for an increase in Contract Sum of $302.53 13. Provide eight 6x6 bollards for CC light fixtures as indicated in reply to RFI 200 for an increase in Contract Sum of $3,634.24 14. Revise storm sewer scope of work at Mountain and West due to existing conditions as itemized in PCO 77 for a decrease in Contract Sum of ($2,834.64) 15. Provide unistrut support for book conveyor as itemized in PCO 78 for an increase in Contract Sum of $1,804.52 16. Provide an additional 200 CG -1 comer guards in response to Owner request for an increase in Contract Sum of $3,077.00 17. Install low voltage rough -in as authorized under CCD 7 between March 3, 2004 and April 20, 2004 for an increase in Contract Sum of $7,580.79 18. Install low voltage rough -in as authorized under CCD 7 between April 21, 2004 and May 18, 2004 for an increase in Contract Sum of $13,543.65 19. Provide brackets above shelving for mounting of the K and K-1 fixtures, delete installation of K and K-1 light fixtures and delete material and labor for CCTV cameras and for a decrease in Contract Sum of ($63,197.50) 20. Separate required Substantial Completion Dates for building and sitework and extend required sitework completion date by 17 calendar days for no change in Contract Summary of Change Order 18 changes to Contract Sum, an Increase of $31,622.07 • MICROFIWED IM I&a ` 0 EDITION z AIA DOCUMENT G704-2000 Certificate of Substantial Completion (Instructions on reverse side) PROJECT: (Name and address) Fayetteville Public LibraryPROJECT Y NUMBER: 2000073.00 OWNER ❑ 401 West Mountainst, CONTRACT FOR: ARCHITECT ❑ Fayetteville, AR 72701 CONTRACT DATE: General Constr'n CONTRACTOR ❑ TO OWNER: TO CONTRACTOR: May 21, 2002 FIELD ❑ (same and address) City of Fayetteville (Name and address) Crossland Const Co. Inc. OTHER ❑ 113 West Mountain St PO Box 907 Fayetteville, AR 72701 Rogers, AR 72756 PROJECT OR PORTION OF THE PROJECT DESIGNATED FOR PARTIAL OCCUPANCY OR USE SHALL INCLUDE: The building, both exterior and interior including the parking deck and excluding site work The Work performed under this Contract has been reviewed and found, to the Architect's best q z.aoL( knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion of the Project or portion designated above is the date of issuance established by this Certificate, which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: A F H J Architects September 13, 2004 AJtOW tXzx Assoc. Architects BY roes Foster, FAIA DATE OF ISSUANCE A list of items to be completed or corrected`ttached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. Unless otherwise agreed to in writing, the date of commencement of warranties for items on the attached list will be the date of Ddidi0fifitx4ifxi�i0tJkk�tJrllk�IfC4!%x9t< �t*n%x aud*xxifxkfaxxkxxxxxt. Substantial Completion Cost estimate of Work that is incomplete or defective: $500,000.00 The Contractor will complete or correct the Work on the list of items attached hereto within Thirty ( 30 ) da s from the above date of Substantial Completion. Crossland Construction Co. Inc. / /S,e CONTRACTOR John Priest DATE The Owner accepts the Work or designated portion as substantially complete and will assume full possession at 5 P.m. (tune) on September 13, 2004 (date). City of Fayetteville OWNER BY ayor Dan Coody ATE 02000 AIA The responsibilities of the Owner and Contractor for security, mains rare , heat, utilities, damage to AIA DOCUMENT G704-2000 the Work and insurance shall be as follows: CERTIFICATE OF SUBSTANTIAL COMPLETION (,Vote: Owner's and Contractor's legal and insurance counsel should determine and review insurance requirements and coverage.) The Owner is responsible for above items following substantial Completion date. 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its The American Institute provisions without written permission of the AIA violates the copyright laws of the United States and will subject of Architects the violator to legal prosecution. 1735 New York Avenue, N.W. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. Washington, D.C. 20006-5292 a' Instructions GENERAL INFORMATION PURPOSE. This document was developed to establish the date of Substantial Completion for the purpose of commencement of applicable warranties and to allow the Owner to occupy -or utilize the Work or des- ignated portion. RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions, including AIA Document A2ot, General Conditions of the Contract for Construction, and the general conditions contained in AIA Document A1o7, Abbreviated Owner -Contractor Agreement Form for Construction Projects of Limited Scope —Stipulated Sum. USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an - AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. REPRODUCTIONS. AIA Document G7o4 is a copyrighted work and may not be reproduced or excerpted from in substantial part without the express written permission of the AIA. The G7o4 document is intended to be used as a consumable —that is, the original document purchased by the user is intended to be consumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7o4. A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com- pleted or executed G7o4, but only for use in connection with a particular project. COMPLETING THE G704 FORM After the words "Project or Portion of the Project Designated For Partial Occupancy Or Use Shall Include:", insert a detailed description of the Project or portion(s) of the Project that have beenaccept- ed as being substantially complete. Determine Work to be completed. Provide a list of items that are to be completed or corrected and attach. Determine dates for completion of the Work. Establish an amount to be withheld to complete the Work. EXECUTION OF THE DOCUMENT - The G7o4 document should be executed in not less than triplicate by the Owner, Architect and III I Contractor, each of whom retains an original. 0 o. o O ®2000 AIA® AIA DOCUMENT G704-2000 INSTRUCTIONS The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. AFHJ Punch List • Page 1 Fayetteville Public Library Substantial Completion Punch List Prepared by Bill Browner & Jim Foster, September 13, 2004. This was a progress review of items critical to the Owner's beneficial occupancy and not a re -inspection of all items previously documented. Prerequisites for Substantial Completion 1. Temporary Certificate of Occupancy by the City was received for interior areas and the parking deck. Certificate noted this was for move in only and not for public access. Certificate of Occupancy for public access must be received well in advance of October 8 public events. 2. Start up, balance and testing of all building mechanical, electrical and plumbing systems. Green Anderson will review and advise. 3. Turn over of keys. Keys are to be turned over September 13th in the key cabinet with documentation of what was delivered and who signed for them. Crossland also needs to account for all keys used during construction and turn them in to Owner. Owner may then check out keys back to Contractor as needed. 4. Fire stairs were generally satisfactory except where there was wet paint and doors were blocked open. It was understood the door painting would be complete today so doors could remain closed. See detailed list below for additional specifics. 5. Guard rails, including around openings were in place. One panel on Stair 3 will need to be replaced to reduce the gap. Cables in parking deck need final tension adjustment. It appeared guardrail at Terrace 408 had not yet been lowered to reduce gap. 6. Elevators must be approved by elevator inspector and all elements functioning. Crossland could not demonstrate operation of Elevator A but said it operates and will forward elevator inspector certificates. 7. Complete Closeout Procedures specified in Section 1770.1.2.A. Crossland provided attached memorandum acknowledging responsibility for these items and reporting on the status 8. Complete final cleaning in accord with Section 1770.3.1.B. Final cleaning is being delayed but will be accomplished prior to public opening. Floors need to be clean to allow move in of remaining furnishings with Staff Lounge 217 particularly noted. 9. Submit test reports and certifications on fire alarm and fire sprinkler systems. See other items on punch list by Green Anderson Engineers. • 1 F AFHJ Punch List Page 2 The following items were also noted during this September 13, 2004 review: Parking Garage 1. While extinguishers are in place, tamper proof cabinets for fire extinguishers need to be installed. 2. Install wheel stops. 3. Install overhead clearance warning sign. Stair 1 1. Complete installation of electronic door hardware and security system tie in 2. Remove debris, etc from egress paths. Done during this visit. 3. Complete installation of wall base. 4. Fill all holes around conduit and piping penetrations and between walls and stair framing and touch up finishes 5. Clean stair nosings. 6. Repair dented riser plate at bottom stair and touch up finish 7. Replace damaged door 01.38 8. Paint conduit box covers 9. Remove rebar (?) through wall and touch up finish. Roof 1. Complete installation of curved metal roof edge / fascia trim. 2. Remove temporary spacers at face of composite panels and touch up sealant behind. 3. Document action taken in response to concern for dissimilar metals and fasteners into treated wood per report from August 17. Stair 4 1. Fill gap in tread behind nosing and touch up finish 2. Fill all holes around conduit and piping penetrations and between walls and stair framing and touch up finishes 3. Repair dented in riser plate at bottom stair and touch up finish 4. Finish painting door jambs 5. Install door stop at 400 level door 6. Install silencers and paint spring anchor attachments at gate above exit to grade; note similar at Stair 1 7. Grind rough spot in slab inside door at level 300 and touch up paint finish 8. Remove bolt through wall and touch up finish. 9. Clean stair nosings Scissors Lift at Boot Return 1. Clean all components 2. Install safety skirt 3. Monitor for hydraulic leak and repair if required • AFHJ Punch List • Page 3 4. Tie up excess hydraulic hose line or shorten line 5. Install hook or holder for hand controller Sprinkler Riser 1. Clean and paint piping, hangers supports, etc. 2. Remove masking and protection from piping, lights, etc. 3. Evidence of water on the floor; leak? Elevator Machine Rooms 1. Install fire extinguisher at each machine room Level 100 1. Transition strips from VCT to concrete are loose or wavy at many locations 2. Install book donations drop Level 400 1. Set door hinge pins (typical at all locations throughout building) 2. Install compound at nuts holding glass railing panels at monumental stirs to discourage removal 3. Replace cork tile where tile was water damaged prior to finishing; note Reading 421, Circulation 346 and Circulation Workroom 357 for example. 4. Relocate fire extinguisher cabinet from center of east wall at Computer Room, as discussed earlier. Elevator B 1. Clean sills and tracks 2. Investigate and remedy scraping noise evident when doors open and close Level 300 1. Install fire extinguishers and cabinets at lobbies as discussed 2. Fill gap behind wood trim at base of monumental stairs, south side; smooth and paint reveal above trim. 3. Provide temporary entrance matts or fill recess to lessen trip hazard and potential damage to flooring during move -in. 4. Relocate strobe lights at south wall of Children's Library 314, per earlier correspondence from GAE. 09/13/2004 16:01 14795713748 CR0SSLAND C0NSTRUCTI PAGE 02/02 • . e Monday. September 13, 2004 Mr. Jim Foster AmirmoezFosterHaileyJohnson 100 West Center, Suite 302 Fayetteville, AR 72702 RE: Work Directive Correspondence Fayetteville Public Library Document Number WO -00036 Dear Mr. Foster, Per requirements of section 1.2 substantial completion. 1. Punch list has been prepared, and is currently being completed 2. Owner has no insurance to changeover. 3. Warranties, workmanship Rends, maintenance service agreements, final certifications, and similar documents are In the process of being completed and given to the architect for review. 4. Temporary occupancy permits have been given to CCC and given to the architect. 5. All extra material have been delivered to the owner in the location they requested. 6_ Keys are being put into a lockable cabinet and sorted. 7. Start up of all systems has been completed. 8. Test/adjust/balance records will be incorporated with the commissioning report. 9. Temporary facilities have been limited down as much as possible with out hindering items needed for outstanding Issues. 10. Owner Is aware of utilities changeover. 11. All Information for the owner Is being combined and will be issued to them. 12. Touch up is being put into affect in all possible places. Respectful) ustin Blevins Project Engineer AFHJ Punch List • Page1 Punch -list Fayetteville Public Library Prepared by Jim Foster, August 20, 2004 based on observations by Sean Wagner & Foster August 17, 2004. Also refer to listing by Crossland Construction. Items are included below that were not noticed on list by Contractor. Description: GENERAL A. Prerequisites for Substantial Completion 1. City permit for occupancy, at least temporary permit. 2. Start up, balance and testing of all building mechanical, electrical and plumbing systems. 3. Turn over of keys. 4. Fire stairs must have Contractor's punch list and architects inspection and be usable for purposes intended. 5. Guard rails, including around openings at Stair 3 must be in place. 6. Public must be able to enter the building without risk of overhead work causing injury. 7. Elevators must be approved by elevator inspector and all elements functioning. Install flooring in elevators. 8. Building must be weather tight including completion of exterior cladding and roofing edges. 9. Complete Closeout Procedures specified in Section 1770.1.2.A. 10. Submit items required by Section 1290. 1.3 H preceding or coincident with Application for Payment following Substantial Completion. 11. Complete final cleaning in accord with Section 1770.3.1.B B. Prerequisites for Final Completion and Final Payment 1. Submit Contractor's affidavit in the form of AIA Document 706 that payrolls, bills for materials and equipment and other indebtedness cor1inected with the Work for which the Owner might be responsible have been paid or otherwise satisfied. 2. Submit Contractor's Affidavit of Release of Liens in the form of AIA Document G706a along with separate releases or waivers of liens from subcontractors and suppliers, accompanied by a list thereof. 3. Submit consent of surety to final payment in the form of AIA Document G707. 4. Submit certificate evidencing that insurance required by Contract Documents to remain in force after final payment is currently in effect and will not be AFHJ Punch List • Page2 cancelled or allowed to expire until at least 30 days' prior written notice has been given to the Owner' 5 Complete Closeout Procedures specified in Section 01770.1.3 A. 6. Provide items specified in Section 1290.1.3.1 preceding or coincident with Final Payment Application. 7. Submit Project Record Documents in accord with Section 01781. 8. Submit Operation and Maintenance Data in accord with Section 01782. 9. Complete Building Commissioning in accord with Section 01810. 10. Complete Demonstration and Training in accord with Section 01820. ROOF LEVEL PUNCH LIST Description: 1. Provide copy of roofing system manufacturer's final inspection report of completed roofing. 2. Remove temporary perimeter guardrail, surplus construction material, tools & debris. 3. Replace temporary hole sealant with permanent patch of same membrane material. 4. Wash roofing surface to return it to its original white appearance. 5. Remove temporary perimeter roofing cap and install permanent system. 6. Remove temporary perimeter black membrane over metal roofing cap and install permanent white system. 7. Install flexible walkways. 8. Install counter flashing on all vertical surfaces. Install metal termination bars at top of flashing below counter flash. 9. Install missing flashing, termination bar and counter flash at several comers, see 3/K.3 as example. 10. Metal flashing transitioning from horizontal to vertical is to extend vertically per SMACNA, not stop at the transition in plane. 11. Metal flashing must lap minimum distance in accord with SMACNA. Be consistent in using metal flashing to lap metal flashing joints, not occasionally using roof membrane at the laps 12. Correct bubble in roofing northeast of air cooled condenser pad. 13. Clean out roof drains and install covers. 14. Complete scuppers. 15. Complete downspouts from upper roofs to Level 450 roof. AFHJ Punch List• • Page3 16. Correct taper south of DD/Z.6 so it does not result in ponding west of this point. 17. Lower roof west of Reading Area 406 needs debris removed, washed, install termination bar at top of flashing. Flash and seal where parapet abuts masonry. 18. Provide escutcheons where roof ladders are braced to structure through metal fascia, 19. Verify fasteners and rivets used for aluminum roof flashing and metal panels are compatible. Dissimilar metals must be separated. 20. Provide assurance in writing that fasteners used for securing metal panels and roof flashing will perform without deterioration due to contact between metals of dissimilar electric potential beyond normal weathering during the extended warranty period or replace fasteners. The new type of wood and plywood treated with higher percentage of copper is to be considered equivalent to being in contact with copper. 21. Investigate cause for cracked brick at southeast corner of Stairway 1 and make adjustments to avoid future damage and replace brick. 22. Insulation and weather -tightness of perimeter walls must be continuous. We observed a few locations where metal panels had not been installed with interior drywall visible from the exterior including clerestory at G/5. Also northeast comer of penthouse insulation stopped short of the comer. Airflow was felt inside penthouse at lower southwest comer. Make corrections. 23. Complete foam rod and sealant at metal panels 24. Seal floor penetrations in penthouse. 25. Paint penthouse interior walls. 26. Correct gas leak in penthouse. 27. Provide perimeter weather seal at penthouse doors. 28. Correct noisy fan on air cooled condenser. LEVEL 400 PUNCH LIST 1. Provide power and push buttons for door operator for 426A. 2. Complete modifications to picture rail to make unacceptable variation in drywall flatness less obvious. 3. Verify all blinds operate. 4. Check all ceiling tile and set firmly into grid. 5. Nonfiction 410, repaint GFRC above entry to Computer Lab 412. 6. Adjust all interior doors with closers to have maximum 5 pound force to hold in an open position. 7. Revise base cabinet of OPAC's where necessary to cover miss -located electrical / data floor boxes. 8. Install grommets in casework. 9. Repair dings in coating of pipe columns at 2/E, F & G. AFHJ Punch List • Page 4 10. Paint caulk at base north wall of Room 410. Pain 11. Check and correct all interior storefront for maximum 1/16" gap between components that pieces are installed level, cuts are clean and straight and covers are cut to fit for alignment with remainder of assembly. 12. Set ceiling tile flush with grid west end of Room 410. 13. Provide stop at Door 411 to Quiet Study. 14. Repaint drywall ceiling in Computer Lab 412 due to numerous scrapes from storefront installation. 15. Paint support steel for guardrail at Stair 3 below bottom horizontal bar. 16. Paint and clean Electric Room 413. 17. Install stop for door at Men's Room 415. 18. Correct Women's Door 417 binding at top. 19. Install TA -9 on the south wall in Women's Room 417. 20. Complete roofing system and drains for Terrace 408. Call Architect to review observe water test before pavers installed. 21. Terrace 408 guardrail clearance at bottom must be less than 4 inches. 22. Insulate butt side of jamb Terrace Door 408. Replace stile to locate hole for lock correctly. 23. Genealogy 409, clean ceiling tile. 24. Re -align ceiling grid and set tile flush in Large Print 423. 25. Install Door 422. 26. Replace one lamp Elevator B. 27. Remove scuffs in cork flooring and apply final coat of wax. LEVEL 300 PUNCH LIST 1. Cork flooring this level - Remove scuffs, replace damaged tiles, apply two more coats of wax and buff. 2. Install foam rod and sealant at APC south of Grid 7. 3. Caulk at Conference 364 storefront to seal air gaps around perimeter. 4. Complete roofing system and drains for small roofs south of Grid 7. Call Architect to review observe water test before pavers installed. 5. On above roofs, verify intent of flashing between roof and metal panels and complete installation. 6. Door 355, provide power to operator and install push buttons. 7. Install wood base Conference 364. AFHJ Punch List • • Page 5 8. Corridor 356, secure cork at edges. 9. Corridor 354, install transition strip Door 347. 10. Adjust occupancy sensor Room 347. 11. Fax/Copy 363, repair and paint wall where casework removed. 12. Relocate thermostat in Room 363 to north wall. 13. Touch up west wall Room 357. 14. Install 3 projection screens this level. 15. Install flooring transition strip Foundation Office 358A and secure cork in place. 16. Complete base Room 358A. 17. Install vertical wood trim floor to ceiling at south side of donor glazing, Room 358A. 18. Caulk at brick and trim. 19. Outlet location may need adjustment to coordinate with furnishings. Architect to verify. 20. Vibration noise in west wall of Room 358A is objectionable. This may be uninsulated refrigerant line. This must be corrected. 21. Reception 352, caulk at wood trim and brick and at door. 22. Telecom 350, install ceiling, repair wall ding and clean walls. 23. Repair or replace cut and water damaged HVAC insulation above ceiling in Telecom 350. 24. Trim caulk joint at Door 365 to Plaza. 25. Install the proper and consistent glazing tint in door and frame 365. 26. MW 313 requires a rubber gasket over sharp steel support beneath countertop. Check and correct other counter tops for similar hazard. 27. MW 320 to have top trim installed on curved element. 28. Foyers 1 & 2, Adjust water fountain pressures to not splash. 29. Family Room 326, remove glue on flooring. 30. Telephone 324A, separate copper line from steel stud. 31. Telephone 324A repair drywall, tape, float and paint. 32. Repair ding in wall comer outside 324A. 33. Add corner guard Corridor 318. 34. Childrens 314, carpet to be secured at convex wall and in southwest comer of room. Check and correct similar. 35. Smooth edges of horizontal aluminum at outside corners in storefront, Study Rooms 302, 304. AFHJ Punch List • Page 6 36. Study 302, adjust occupancy sensor. Smooth rough edge at door, adjust ceiling tile, clean tape from door, touch up wall above door. 37. Study 304. Cut door to clear carpet. Carpet needs to be reinstalled to fit perimeter. Touch up paint northeast comer. 38. Children's Workroom 305. Correct glazing in door to not rattle. Replace door head, no roller catch. Correct wall base at door. Fill and stain nail holes in wood trim. 39. Office 301, adjust door latch to fit strike. Adjust ceiling grid southwest corner. Clean or replace one ceiling tile. Replace miss -cut ceiling tiles at sprinkler heads. 40. Storyroom 308. Need to inspect in more detail but linoleum flooring has a ridge bubble possibly from moisture at slab construction joint. 41. Punch list postponed at Contractor request for Storage 308, Meeting Room 309, Kitchenette 313, Audio Video 312, Storage 311, Lobbies 330, 334, 335, 336,338, 344, Mens and Womens 325 & 328, Foyer 329, Returns 333, Friends 332, Office 331, or Corridor 318. Also refer to punch list prepared by Green Anderson Engineers August 17, 2004. AFHJ Punch List • Page! Fayetteville Public Library Exterior Building Punch List Prepared by Jim Foster, September 8, 2004 concurrent with review of Exterior Punch List sent by Crossland on August 30. These are in addition to punch list prepared by Crossland. General Exterior notes: 1. Complete foam rod and sealant installation at building joints and perimeter of openings. 2. Remove dirt, stains, paint, and concrete splatters from building walls. 3. Clean windows and frames. 4. Repair or replace drip flashing above openings and at through wall flashings. East Elevation 1. Set handrails on bottom section of steps south of exit from Stair 4. Note sidewalk and retaining walls are deferred to be punched with sitework. 2. Construct wall bordering above steps on west to be similar to same wall on east side. 3. Remove tape from trellis. Northeast Corner 1. Finalize patching of APC. 2. Clean APC. North Side 1. Remove rust and apply cold galvanizing to touch up grilles. 2. Parking deck grilles have splotches of touch up cold galvanizing that are obvious. Make the touch up inconspicuous or repaint entire grilles. 3. Install protective angles at sides of parking entry from Mountain. 4. Pave entry to parking deck from Mountain. 5. Patch mortar at string line inserts. West Side 1. Remove trash on walk in front of exit from Stair 1. 2. Clean grilles including removal of tags. 3. Remove wire at jamb of grille opening, third bay from south. 4. Patch cracked areaway wall. 5. Cap two - 2" conduits and note their location and purpose on record drawings. 6. Ground wire was loose at one end. If this is part of building ground system, provide proper termination. If not, remove it. • AFHJ Punch List • Page 2 7. Clean rust and cold galvanize unused weld plates at south bay. 8. Straighten bent plate on grille south bay. South Side 1. A few of the curved flat bars in grilles are still not set into proper vertical position and welded. Most of these bars have considerable variation in the horizontal plane. Adjust the alignments or replace the grilles. 2. Seal perimeter of Knox Box. 3. Install required angle comer guards and bollards. 4. Clean weld plates and touch up at lintel above overhead door to dock. 5. Seal joint between APC, brick and storefront at 8.21 G9. 6. Remove cracked brick and mortar below eastern window of Level 200. Suggest cutting in a control joint in line with western jamb edge to facilitate future movement. �7tryvolk •`( ctC D Exterior Punch -list East Elevation: 1. Southeast comer @ level 200 exterior lintel needs cleaned 2. Patch pre -cast 3. Barrel wall- Install cap on window 4. Caulk brick/lintel joint 5. Repair drip edge flashing 6. Finish caulk joint 7. Install electrical outlet 8. Paint door 9. Remove nail holes from brick @ steps 10. caulk sidewalk to building joint 11. Trim out trellis @ wall connection 12. Finish paint @ trellis 13. Pour south bollard & paint 14. Install book drop 15. Caulk around louvers 16. Trim exposed waterproofing @ flashing 17. Clean brick 18. Clean cow tongue 19. Repair crack in pre -cast North East Corner: 1. Caulk around windows 2. Paint canopy 3. Caulk Precast/sidewalk joint 4. Install window cap 5. Caulk pre -cast 6. Caulk metal panel penetrations @ canopy 7. Finish roof edge trim 8. Caulk metal panel joints 9. Level 400 balcony clean handrail North Side: 1. Paint trellis 2. Trim out trellistwall connection 3. caulk windows/brick/pre-cast 4. Clean glass 5. Grout In handrail 6. Clean brick/ stone/pre-cast 7. Cover plate @ box above door 05.2A 8. Clean brick, lintel, Install pre -cast above and caulk @ door 05.2A 9. Install down spouts 10. Clean grilles @ garage 11. Remove exposed waterproofing @ flashing 12. Replace & repair bent flashing 13. Clean lintels 14. Tuck point work @ stair #1 15. Finish all caulk joints on panels West Side: 1. Clean brick @ retaining wall 2. Remove exposed waterproofing @ flashing 3. Caulk door, & tuck point brick @ door 426A 4. Repair/replace damaged drip edge flashing 5. Clean brick/pre-cast 6. Clean grilles 7. Tuck point @ grid 4 between grilles 8. Repair comer of area well 9. replace cracked brick South Side: 1. Repair damaged drip edge flashing 2. Clean brick 3. Wire brush & paint grilles as needed 4. Clean barricade @ generator 5. Paint & caulk around large overhead door 6. Install light above transformer @ overhead door 7. Caulk brick/stone joint @ dock 8. Caulk around gas line penetration 9. Replace broken brick @ west side of barrel window 10. Paint gas line 11. Caulk metal panels 12. Clean windows 13. Cut fabric off gas meter pad 14. Caulk around louver 15. Remove paint from brick 16. Caulk brick/stone joint @ southeast corner 17. Clean lintel 300 Roof: 1. Remove waterproofing @ drip edge flashing 2. Remove/replace damaged flashing 3. Clean windows 4. Clean pre -cast 5. Clean brick 6. Clean comer roofs 7. Caulk brick/lintel joint 8. Caulk metal panels 9. Install down spouts 10. Finish roof flashing @ niches 11. Caulk windows @ niche 12. Trim @ precast/metal panel joint 13. Clean sunshades 14. Adjust exposed shims @ sunshades 15. Install roof drain trim 16. Install outlet cover AFHJ Punch List It Page 1 Fayetteville Public Library Punch List Prepared by Jim Foster, August 30, 2004 for selected additional interior areas including Stairways 1, 2, 3 & 4 and spaces on Level 300 which had been postponed at Crossland's request. These are in addition to stairway 1 & 4 punch items from August 27th prepared by Crossland. STAIR I 1. Roof Level: Complete weatherstrip at door. 2. Complete weatherstrip at Door 01.3A to plaza. 3. Replace Door 01.36 and provide remaining hardware. Fire rated door must have closer installed. 4. Above Door 01.5A there should be rough -in for CCTV. 5. Sand handrail and top railings and clean before painting final coat. 6. Add silencer where gate hits steel. STAIR 2 1. Sand handrail and top railings and clean before painting final coat. 2. Provide horizontal handrail extension to top flight of steps, north side. 3. Complete wall base. 4. Install Doors 02.2A and 02.15 into pocket 5 3/4" from wall as drawn or demonstrate an alternative solution acceptable to architect and Owner to meet the design intent. STAIR 3 1. Cuts and adhesive for nosing non -slip inserts at poured in place terrazzo must be repaired. 2. Glass guardrail panel at H-3 column was omitted due to conflict with column but this left a gap through which a 4" ball could pass. Make correction to -comply with code. 3. Repair defects on cherry plywood at core or replace sheets. STAIR 4 1. Roof Level: Provide weatherstripping including bottom seal at door to roof. 2. Level 400 Landing: Set door butt pins. 3. Level 250 landing: Add silencer where gate hits steel. LEVEL 300 Additional areas postponed August 18-19, 2004 and not noticed on CCC punch list. 1. Storage Room 306: Window shade is to be black out type. 2. Complete puppet theater door casing and paint. 3. Story Room 308: Determine cause for wrinkle in linoleum including test for moisture content along this line and make repairs. 4. Meeting Room 309: Seal perimeter of door frame 309D. 5. Complete wiring for projector screen and shades. 6. Provide cherry surround on exposed projector screen housing. 7. Install cover for blackout shade. AFHJ Punch List Page 2 8. Replace defective carpet tile 3 tiles north of Door 309B. 9. Adjust electric outlet faceplate to be vertical on west wall. 10. Lobby 330: Caulk perimeter where brick transitions to drywall 11. Replace one lamp in MW 325. 12..Women's RR 325: Adjust bent access door in ceiling. 13. Turn on all auto flush toilets, typical all restrooms. 14. Adjustor replace napkin disposal door in south stall. 15. Men's RR 328: Install urinal inserts, typical all restrooms. 16. Tighten strike on north stall. 17. Friends Store 332. Provide stop Door 332. 18. Provide locks for sliding glass doors. 19. Repair & paint chips at base of H-3 column. 20. Provide access door to "football." 21. Electric 342: Seal penetrations and top of wall. 22. Returns 333: Install base. 23. Complete countertop above conveyor. 24. Install grommets. 25. Lobby 334. Provide partition as required by PR 55. 26. Lobby 335. Finish drywall and trim above and around Door 335. 27. Set P2d lights at correct elevations. 28. Install ARC to conceal time capsule at time directed by Owner. 29. Circulation Desk 346. Install mobile work tables. 30. Read Aloud 341. Complete partition per RFI 189. ccc Tz&c` D Acuci 'Z • STAIRWELL 4 @ Roof Entry Reiss Paint door and jamb Perki Sprinkler head and escutcheons Reiss Touch up paint on walls and ceiling Perk Seal all pipe penetrations Base mold Ccc Cut back waterproofing at floor Ccc Trim out wooden kickplates at door ways Ccc Clean floors @Top landing Ccc Clean floor Install basemold Reiss Paint floor, walls, handrail Beav Install coverplate on W. wall Paul Install closure cover Install threshhold Reiss Re mud S. wall outlet Perk Seal penetrations Reiss Clean mud off lighting fixture @ 400 landing Reiss Paint jamb at 400 doorway Transition strip Perk Seal penetrations Basemold Beav Remove alarm dustcovers @350 landing Basemold Ccc Clean floors Reiss Clean mud from light fixture @ 300 landing Beav Remove temp lighting Beav Remove alarm dust cover I @300 landing con'd Basemold Reiss Paint doorjamb @250 landing Beav Install door alarm Reiss Paint door and jamb Basemold Ccc cut off bolt at e. handrail Ccc Attach spring to firegate Trim out spring penetration Ccc Landing above has loose bolt on N & S side @ 200 landing Transition strip Reiss paint jamb Basemold Ccc Clean floors Beav Remove wires at landing above @150 landing Basemold Clean floors Ccc Cut off bolt on S.wall ( up high) @100 landing Beav Remove alarm dust cover Ccc Clean concrete off landing back Perk Seal all penetrations Reiss Mud around heater electrical outlet Beav Install outlet cover Reiss Paint jamb Basemold Reiss Paint door STAIRWELL 1 @ Roof Ccc Door to roof needs threshold trimmed out. Beav Seal penetrations Reiss Paint conduit Reiss Patch W. wall at landing Reiss Paint E. handrail on bottom Reiss Touch up handrail @ 450 landing Ccc Grout hole in landing Beav Seal penetrations Reiss Touch up stringer @ 400 landing Beav Junction box covers Beav Seal penetrations Ccc Clean door @350 landing Beav Seal penetrations @300 landing Beav Finish alarm wiring, install covers Perk Seal penetrations Ccc Repair jamb at exterior door Paul Remove temporary lock Beav Install outlet cover Paul Adjust door lock trim Basemold @250 landing Reiss Touch up paint N. wall Basemold @200 landing C Beav Finish alarm wiring Beav Finish outlet wiring / coverplate Paul Install door hardware Basemold Beav Remove alarm dust cover Beav ReAttach conduit clamp at SW. corner @1.5 landing Ccc Cut off bolt W. wall (eye level) @1 landing Beav Install outlet cover Trimout firegate spring Paul Install door silencers Basemold Beav Junction box cover at alarm Beav Run alarm wiring at exterior door Beav Remove alarm dust cover Reiss Paint firegate post @.75 landing Reiss Paint walls, floor, handrail Basemold @ .5 landing Beav Junction box cover at fire alarm Reiss Paint floor, walls, door & jamb Beav Seal penetrations Beav Install outlet covers Paul Install door hardware and closure cover B & L Finish sheetrock at doorway Beav Install light fixture Basemold GENERAL NOTES Basemold Beav Seal penetrations Ccc Install stair nosing Reiss Touch up Grey paint Level 400 Punch -list Reiss Painting Company- Blue: Completion Date: CCC Approval: A/E Approval: Description: 1. -Re-touch of wall at west side south barrel 2. -Side room east side south barrel touch-up ceiling in comer 3. -Clean paint from aluminum window in room 422 4. -Clean frame at stair #4 5. -Paint ceiling by K3 column 6. -Remove paint from window North of FP 7. -Mud at D2 ceiling 8. -Room 410 west wall, clean frames and south 9. -Fix Ace inside of quiet study ceiling 10. -Reiss on VP wall at bathroom 11. -Can lights in bathroom lobby 12. -Fill nail hole above MW #424 13. —Paint conduit in room #424 Kindy Wood Manufacturing- Yellow: Completion Date: CCC Approval: NE Approval: Description: 1. -Pull handle at room #424 2. -Remove stain from MW #319 grid 3. -Kindy wrap projection screen 4. -Men's restroom backsplash 5. -Fix mark on MW #424 6. —Small piece of picture rail at north wall of Barrel room is not level. -General Issues: 7. -Nail filler to match 8. surrounding wood stain 9. -Stain ends of Pac units Beaver Electric: Completion Date: CCC Approval: A/E Approval: Description 1. -Trim out data boxes 2. -East side of column J6 fixture is uneven 3. -Beaver suck up wire in room 427 4. -Room 424 touch-up paint at light 5. -Cover plate at south wall of elevator B for TV 6. -Install junction box at K -fixture shelves 7. -Bring receptacle flush in millwork at 412 8. -G2 to cover plates at E2 NABCO Mechanical: Completion Date: CCC Approval: A/E Approval: Description: 1. -Room 424 recess grill 2. -Floor drain in women's restroom 3. —Finger prints around grilles @ all areas JGP: Completion Date: CCC Approval: A/E Approval: Description 1. -Adjust carpet seam east of 2. J5 column 3. -Bubble at grid 7 west side 4. -2.4 and AA push down carpet 5. -Carpet in front of terrace door 6. -North wall bubbles in carpet 7. -Transition strip from concrete to terrazzo B&L Drywall: Completion Date: CCC Approval: A/E Approval: Description: 1. -Replace damaged tile 1, 2, 3, can light west side at south 2. barrel -adjust or replace 3. -Ceiling is uneven two rows from soffit west of J6 column 4. -Crack at J4 in open room Schindler Elevator: Completion Date: CCC Approval: A/E Approval: Description: -Streaks at elevator C Golterman & Sabo: Completion Date: CCC Approval: A/E Approval: Description: -Fix scuppers '� Completion Date: CCC Approval: A/E Approval: Description: -Redo caulk joint at east side of front entry Walker Masonry: Completion Date: CCC Approval: A/E Approval: Description: -Blend patches @ front entry. -Tuck & point joint seen from level 400 @ barrel area. Ace — Red: Completion Date: CCC Approval: A/E Approval: Description: 1. -Tighten header joint of door going to stair #4 2. -Door head at door 422 and window trim east side 3. -West window north of grid seven, replace trim 4. -West side grid G7 middle window, fix trim 5. -Front entry remove pencil marks from frames 6. -Terrace joints and caulk at door 7. -Remove pencil marks at terrace 8. -Glass is not plumb at room west of FP 9. -Seal header and seal plates at computer lab 10. -Trim pieces need 3M tape 11. -Redo all caulk joints under desk 12. -Replace trim piece inside computer lab 13. -Seal header of computer lab 14. -Remove pencil marks at computer lab 15. -Clean sealant window in room 421 second from west 16. -Fix trim at west 421 17. —Trim around hinges into quiet study needs replaced and fit tighter. -General Notes: 18. -Remove pencil marks from frames @ south barrel Cleaning Crew: Completion Date: CCC Approval: NE Approval: Description: 1. -Remove gypsum and sealant from aluminum frames @ south barrel 2. -Clean shelves and end panels using cleaning tools CCC: Completion Date: CCC Approval: NE Approval: Description: 1. -Clean aluminum 2. -Remove stickers from glass 3. -Categorize and label keys 4. —Place seal tight on nuts at monumental stair glass L Reiss Painting Company- Blue: Completion Date: CCC Approval: A/E Approval: Description: Level 300 Punch -list 1. —Touch up paint above sink in room 362 2. —Room 361 remove paint from cork floor 3. —Room 358 touch up paint on door, touch up window reveal, and clean paint from window frame. 4. —Room 359 clean paint from window frame 5. —Room 352 touch up frame 6. —Room 351 touch up north wall 7. —Room 347 touch up door frame 8. —Room 357 clean brick, clean mud from window frames 9. —Room 366 light cove soffit drywall repair @ south barrel, touch up paint at northwest corner of barrel, west wall below picture rail touch up, and rework soffit in front of last window on west wall. 10. —Room 314 re -paint soffit 11. —Rework color transition @ room 324B 12. —Rework around door frame 308B 13. —Touch up door frame and walls at room 305 14. —Caulk and paint around tack board room 305 15. —Top coat west wall in room 305 16.— Touch up sprinkler head by door 1.3B 17.— Fix paint above door 325 18.— Room 313 finish paint & drywall touch up 19. —AN room finish & drywall touch up 20.— Room 311 finish paint & drywall touch up 21.— Room 342 complete paint 22.— Room 332 complete paint 23.— Paint reveal @ brick @ lobby 335 Kindy Wood Manufacturing- Yellow: Completion Date: CCC Approval: A/E Approval: Description: 1. Fill and paint all nail holes 2. —Install wood trim around telephone box 3. —Install access door to football 4. —Room 332 complete millwork at friends store 5. — Install shoe base on terrazzo by front entry Beaver Electric: Completion Date: CCC Approval: A/E Approval: Description 1. —Room 364 electrical trim out, and lighting under counter 2. —Room 362 electrical trim out 3. —Room 361 straighten & level outlet 4. —Install all smoke alarm & test 5. —Room 359 adjust light sensor, and adjust attachment point from light fixture 6. —Room 352 finish trim out of control pads 7. —Room 366 adjust can light to cover gaps in the west of H6 column 8. — Room 326 can light beauty ring 9. — Replace ceiling tiles in Room 306 10.— Install tiles & replace in room 302, due to simplex removing tile 11.— Replace ceiling the in room 311 12.— Replace trim out cover plate by front doors NABCO Mechanical: Completion Date: CCC Approval: A/E Approval: Description: 1. —Room 360 clean ceiling tile 2. —Room 326 remove protection @ floor drain, and seal sink 3. — Corridor 318 install grille 4. — Room 321 install clean out cover 5. — Remove all stickers from fixtures 6. — Room 328 fix hole in ceiling, and install grille 7. —Room 329 fix hole in ceiling, and install grille 8. — Room 331 remove plaster in return air & install diffuser JGP: Completion Date: I CCC Approval: A/E Approval: Description: 1. — Rework outside corner of base in room 301 2. — Install transition strip between 313 & AN room 3. — Corridor 356 install base & transition strips 4. — Corridor 355 install transition piece @ door 4.3A 5. — Room 353 install base 6. — Corridor 354 rework cork @ doors 7. — Room 357 install base 8. — Room 366 replace damage cork tile 9. — Room 324 repair carpet bulge B&L Drywall: Completion Date: CCC Approval: A/E Approval: Description: 1. — Level tile at separation between room 357 & 354 2. —Room 363 fire caulk 3. —Room 366 replace small comer tile @ soffit, replace missing tile west of H7, and rework tile west of H6 between windows. 4. —Room 323 replace tile above room 5. — Rework tiles in southwest comer of room 301 6. Rework ceiling tile in AN room 7. — Replace head @ door 335, replace soffit above door, and straighten with grid Walker Masonry: Completion Date: CCC Approval: A/E Approval: Description: -Room 364 rework brick inside comers, and clean brick bottom course - Room 357 clean brick Ace — Red: Completion Date: CCC Approval: NE Approval: Description: 1. —Corridor 355 complete door assembly, replace short door cap 2. —Reading niche replace trim with gaps, remove pencil marks on frames 3. —Complete study rooms 303,302, & 304 4. —Room 301 rework window frames 5. —Replace trim at every frame where there are gaps 6. —Caulk front entry windows Seamless Solutions: Completion Date: CCC Approval: A/E Approval: Description: 1. —Room 326 finish grout work 2. —Remove grout from comers on drywall in all bathrooms 3. — Patch tile above grab bar in handicap RR in 325 4. — Room 361 remove grout from corners, touch up grout at auto flush sensor CCC Completion Date: CCC Approval: A/E Approval: Description: 1. —Room 363 seal floor 2. —Repair wood at ceiling reveal 3. — Install baby changing station at 317 4. — 1.3B Door frame anchor missing 5. — Install entry mats Level 200 Punch -list Reiss Painting Company- Blue: Completion Date: CCC Approval: A/E Approval: Description: 1. —Touch-up doorjambs at level 200. 2. —Hand print above door 214 3. —Corridor 203 south of door 203 damaged corner 4. —Touch-up above door 209 5. —South wall 209 touch-up 6. —Door 206 A&B 7. —Caulk & paint @ showers 8. —Fix hole in R.R. under light 9. -221 remove paint from windows & cherry trim 10. —Fix spot above door 215 11. —Paint old Beaver box at sorting room 12. —Top coat mechanical hall way. 13. —Mud top & fix sheetrock in electrical room Kindy Wood Manufacturing- Yellow: Completion Date: CCC Approval: NE Approval: Description: 1. —Adjust door @ cabinets 209 ` I • • 2. —Install cabinets @ room 217 Beaver Electric: Completion Date: CCC Approval: A/E Approval: Description 1. —Install light fixture in room 212 2. —Wire up book lift 3. —Cover on box above ceiling 4. —Light fixture at east end corridor 211 not working 5. —Empty wall box next to door 209 6. —Install 3 light fixtures at corridor 211 7. —Complete phone cable! repair ceiling tile 206A and 206B 8. —All ceiling tile in 2066 damaged by fire alarm & SBC crews 9. —Replace damaged ceiling tile at 213 10.-2 light fixtures not working in room 213 11.— Complete covers on low voltage wall boxes at room 217 12.— Attach cover around cable at light fixture in room 217 13.— Complete can light install at room 219 14.— Complete communication cable I ceiling at 221, & replace ceiling tile. 15.— Complete hot water heater wiring 16.— Complete data wall boxes at all rooms 17.— Terminate power to conveyor at room 214 18.— Cut off extra conduit to control box for conveyor at room 203 19.— Re -hang light fixture in mechanical room at ductwork conflict NABCO Mechanical: Completion Date: CCC Approval: A/E Approval: Description: 1. —Janitor closet Room 213 access panel 2. —Install refrigerator & sink in room 217 3. —Finish trim out in R.R. 4. —Caulk Commodes 5. —Fix caulking in urinals 6. —Assemble AC unit 7. — Hook-up water heater 8. — East wall big mechanical room grout hole 9. — Electrical room fix insulation JGP: Completion Date: CCC Approval: A/E Approval: Description: 1. Install transition strip at door 209 2. Install termination strip at door 211 3. Fix gaps in VCT at 206B B&L Drywall: 1 { • • Completion Date: CCC Approval: A/E Approval: Description: 1. Modify ceiling grid for book lift 2. Complete ceiling tile at room 217 3. replace ceiling tile at room 215 Perkins Fire Protection: Completion Date: CCC Approval: A/E Approval: Description: 1. Room 210 escutcheon 2. Escutcheon in corridor Ace — Red: Completion Date: CCC Approval: A/E Approval: Description: 1. Glaze doors @ room 212 2. Glaze door side light at 209 3. Install side lights on 203 double doors 4. Glaze hollow metal door side light @ 215 5. Glaze side lights @ 214 CCC: Completion Date: CCC Approval: A/E Approval: Description: S 1. Install book drop 2. Door 214 frame damage 3. Ladder installed @ tunnel 4. Seal floor in corridor 213 5. 218 install wood lockers 6. Dishwasher@217 217 7. Rub pads in mechanical room P&C Doors: Completion Date: CCC Approval: ME Approval: Description: 1. Install lock @ Book Return 2. 203 fix hole in hardware 3. Door 209 finish hardware 4. 206 A&B hardware 5. Install accessories @ 219 & 220 & beauty ring @ partition Level 100 Punch -list Reiss Painting Company- Blue: 1. —Room 110 touch-up paint on door jamb, @ southeast corner above base, and remove overspray from base. 2. —Room 104 touch-up walls, & touch-up door jamb 3. —Room 103 touch-up pipe, door, & paint conduit 4. —Room 102 touch-up paint on door frame 5. —Room 101 touch-up door frame paint 6. —Corridor 105 touch-up paint on east & west door frames, & touch up wall paint 7. —Room 108 touch-up all doors & jambs as needed, complete paint at door 113A jambs, paint hollow metal window frame, and remove paint masking where necessary 8. —Room 111 paint jambs at large overhead door, repair holes in hollow metal window jamb and paint, & sealant @ overhead door jamb. 9. —Room 113 touch-up paint duct paint 10. —Room 113B touch-up wall paint 11. —Room 112 drywall touch-up & paint at north window, & paint window frames 12. —Room 109 paint block around door frame, remove paint from outlet 13. —Room 106 paint room, paint doors & jamb Beaver Electric: 1. —Room 104 install J -box covers 2. Room 103 missing reflector on light fixture 3. Room 111 one light fixture not working, & outlet covers missing 4. Room 113 wall box covers 5. Room 112 outlet covers and blank covers needed 6. Room 109 remove light fixture protection, install elect box covers 7. Room 106 outlet covers and J box covers Nabco Mechanical: 1. Room 108 Install dean out covers, and install missing grille on duct at south wall 2. Room 113 caulk around mop sink, install back splash, and install clean out covers 3. Room 109 correct gap around grille on east wall, repair duct insulation 4. Room 106 remove plumbing supplies, fill pipe penetrations, clean floor drain cover JGP: 1. Install transition strip at VCT in all rooms at level 100 B&L Drywall: 1. —Room 103 finish ceiling tile 2. Replace missing ceiling tile in Room 102 3. Corridor 105 replace missing ceiling tile 4. Room 107 replace missing ceiling tile 5. Room 112 ceiling tile missing Ace - Red: 1. Room 112 screws missing at window stop CCC: 1. Clean & seal all concrete floors at level 100 2. Clean VCT 3. Complete book drop at room 101 4. Replace damaged handrail at dock 5. Remove light fixture protection 6. Room 106 rub and patch east wall P&C Doors: 1. Install all floor mounted flush bolt strike plate at level 100 2. Weather strip needs replaced at west door, and repair dent and remove small wire at west doorjamb corridor 105 Perkins: 1. Room 103 sprinkler scussion missing 2. Room 102 sprinkler scussion missing 3. Corridor 105 sprinkler scission missing 4. Room 112 sprinkler scission missing Garage level Punch -list Reiss Painting Company- Blue: 1. —Complete wall paint 2. Touch-up galvanized paint on box beams where needed 3. Paint jambs at door . 4. Paint stair #6 steel structure Beaver Electric: 1. Electrical box covers 2. Complete permanent power to sump pump Nabco Mechanical: R&M: CCC: 1. Waterproofing penetration at level .5 roof drain pipe 1. Sealant at all plaster ceilings to wall 2. Complete sealant at brick/concrete 1. Additional handrail at handicap ramp- verify with prints 2. Stripe parking spaces 3. clean concrete debris from slab 4. Complete trench drain grates at level .5 5. Touch-up paint at level .5 galv. Grille 6. Finish safety cable 7. Install F.E. cabinets 8. Clean mortar spills on concrete next to block walls & door jambs. P&C Doors: Perkins: AFHJ Site Visit • Pagel SITE VISIT REPORT PROJECT: Fayetteville Public Library, 401 W. Mountain St. Date: August 26, 2004 Weather: Mostly sunny, 85°+/ - By: Bill Browner At the behest of Sean Wagner, I arrived on site at 10:15 a.m. to review the status of the rough in for the security system, versus Simplex-Grinnell's marked -up shop drawings from 2/24/04. I visited briefly with Bill Dover with Crossland who told me that Simplex - Grinnell had a crew on site and that installation of some of the security devices was underway. I later ran in to one of their technicians at Level 200 who told me that they were currently working on installing motion detectors and door position switches. Starting at Level 300, I noted the following: • The panic button at the Front Desk has not been installed and rough in is not evident. • Keypad 3 at door 335 has not been installed and rough in is not evident. Hardware schedule indicated door position switches at the door heads, although no frame rough in is evident at the head. There are cut outs in the hinge side edges of the doors at roughly the panic device elevations although there are no corresponding openings in the frame. The reason for the door edge cut outs is unclear. • There are no motion detectors installed on this level. There is cable coming through the gyp ceiling just south of column H2 that I assume is for the detector at this location. • At door 320, hardware has not been installed. PR27 added electronic hardware to this door, although the frame has not been prepped for position switches or power transfer. There is also an electric key switch required at this door. The wood door appears to have been prepped for the added hardware. • Door 309D prepped similar to 335, with mortise into door edge, hinge side for power transfer, but no similar opening at frame. Head of frame is not prepped for position switches. • The security shop drawings indicate a door position switch at door 301, although one is not indicated on E103, LV-103 or scheduled with hardware set 23. The frame has not been prepped for a switch. • As Stair 1 was closed at time of visit due to painting, I was not able to verify rough in for electronic hardware at doors 01.3A and 01.3B. • At door 365 to roof plaza, frame is not prepped for position switch. • At exterior door 04.3B, door and frame have been prepped for power transfer at jamb and edge of door and for position switch at head, although neither has been installed. It appears that the conduit will penetrate the frame at the face of the head on the interior side of the frame. As there is no ceiling in the stair and the power supply will be exposed. MS&R should verify whether or not a lock is required for the supply enclosure. • Low voltage and shop drawings indicate a door position switch at door 349, although one is not scheduled with hardware set 23. The door frame to this office has not been prepped for a position switch. • There is no rough in evident for keypad 2 at the Circulation Desk and the panic button below the desk has not been roughed in. • Rough in for the position switches at the automatic entry doors is not evident, although they could be concealed within the door head; contractor to verify. The following was noted at Level 200: j 1 1 •. • • AFHJ Site Visit Page 2 • See Jim Foster's site visit report from previous day regarding doors 02.2A and 02.15, from stair 2 to elevator lobbies from parking garage. Door position switches are indicated on the low voltage plans and shop drawings but are not scheduled in hardware set 29. These frames have not been prepped for position switches. Alarm wiring will need to be extended for hold open closers. This can be done in conjunction with jamb modification to dear the closer and allow door to open fully. • At doors 150 and 201, doors and jambs have been prepped for power transfer but not position switches; see also report from previous day regarding rough in and power to door operators and actuators. Location of actuators will need to be coordinated. • At doors 05.2A & B, at stair 5, jambs are roughed in for power transfer but not position switches as scheduled. Conduit to jambs not evident. • Position switch at door 05.2C has not been installed • Motion detector at corridor 222 has not been installed • There is a box in the wall adjacent door 209, assume for card reader; not installed. Door frame 209 has been prepped for position switch, although not installed. • Door frame 206A has been prepped for position switch, although not installed. There is no rough in adjacent this frame for card access as indicated on shop drawings. • Motion detector not installed at room 209 or corridor 211. • Position switch at sidewalk access adjacent book return has not been roughed in. • The motion detector at technical services 221 has been installed. The following was noted at Level 100 and 150: • Frame at door 105 has been prepped for a position switch although conduit to feed switch is not evident. Switch has not been installed. Boxes have been roughed in wall outside this door for card access and intercom. • Frame at door 106 has been prepped for position switches although conduit to feed switches is not evident. Switches have not been installed. • The waterproof intercom station indicated at the east jamb (brick masonry) of the parking garage opening west of column G7 has not been roughed in. • Door position switches are indicated at both overhead doors at the dock area. Rough in for these switches is not evident, although they could be concealed at the door heads; contractor to verify. • Frame at door 108A has been prepped for a position switch although conduit to feed switch is not evident. This frame is in a concrete wall. • Frame at door 01.1 to stair 1 has been prepped for a position switch although conduit to feed switch is not evident. Jamb has been prepped for power transfer, but again, conduit not evident. There is a conflict with the door closer housing and the jamb furring, similar to what's occurring at doors 02.15 and 02.2A. Closer hits furring decreasing door opening width. Also, electric key switch, as scheduled to be installed adjacent the door has not been roughed in. • Comments for door 01.15, to stair 1 at level above, similar to door 01.1. • Frame at door 01.15A, from stir 1 to grade at west, has been prepped for a position switch although conduit to feed switch is not evident. The following was noted at Level 400: • There is a switch of some sort installed below the Reference Service Desk; verify whether this is the panic button or for lighting control. • Motion detector indicated near column J4 has not been roughed in • It appears that the rough in and installation of the motion detector at column H2 is in process. • There is a door position switch scheduled for door 408 to the terrace, although not indicated on the electrical plan or the shop drawings. • The motion detector near column D2 has not been installed • Door 01.4 to stair I is scheduled to receive door position switch, delayed exit type panic device, power transfer and key switch. Electrical rough in is not evident. AFHJ Site Visit Page 3 • The motion detector indicated at column H6 has been installed The following was noted at Level 450: • Frame to door 501, from stair 4 to roof has been prepped for position switch, although switch not installed. Conduit to frame prep is not evident. • Doors 503 A & B are scheduled to receive door position switches. These doors were locked when I visited; contractor to verify rough in. I met with Brad Hamilton to discuss the status of the low voltage installation. Brad is concerned about completion of this work, particularly in light of the number of items that appear to have not been roughed in. He proposed that a meeting be scheduled upon Austin's return early next week to review and coordinate this work. I noted that rough in for the low voltage systems needs to be concealed, particularly in public and finished areas. One area of concern is at lobby 335, where keypad 3 is indicated to be installed adjacent door 335. The shop drawings indicate that this is to be mounted on the north wall, which is precast concrete. We looked at the submittal for this device and it appears to be surface mounted, similar to a thermostat. Brad thought that they could feed the keypad from the edge of the door frame by snaking a cable behind and through a hole in the precast. Keypad 2 at the circulation desk is indicated to mount on a brick wall. If it can't be relocated to a metal stud and gyp wall, getting a cable to it may be more problematic. His crew is currently working on modifications to the jambs adjacent doors 02.15 and 02.2A. Brad questioned the type of key switches provided for elevator A at the 2 lobbies off the garage. Currently, they are momentary type, requiring that, for access and use, they be key activated at each lobby. He questioned whether this was correct and has asked the elevator supplier to change these out to on / off type switches. As this elevator will allow handicap access from the garage, I assumed that it should be operable by the public during business hours, without requiring activation by a staff member with a key. I reviewed the specifications later in the office and found that key operation was specified for this elevator. By copy of this report to Sean Wagner, I am asking that he verify that key operation at the garage lobbies is required at elevator A. In addition to the low voltage comments above, please also note the following: • There is a large dentin the upper right hand corner of the hollow metal frame at door 301, office side. • There are tie wires protruding from the wall adjacent door frame 01.15, garage side. Left the site at noon. Ae e n Anderson ENGINEERSI Inc. 2233 N. Green Aaes Rd. Fayettevie, Arkansas 72703, Phone (479)442-4682/ FAX (479) 442-0413 Punch List (2) TO: Jim Foster COMPANY: AFHJ FROM: Mike Green, Shane Lanning, GAE DATE: September 14, 2004 PROJECT: Fayetteville Public Library PROJECT #: 97 SUBJECT: Punch List (2) PRESENT: Mike Green, Shane Lanning, GAE GENERAL ELECTRICAL 1. Submit Operation and Maintenance Manuals on all electrical equipment and systems supplied under this contract. 2. Submit As -Built Drawings indicating all changes to the work and exact routing of conduit. 3. Submit any special tools and materials required by the specifications. 4. Submit Certificates of Final Acceptance by the Administrative Authority. 5. Submit Warranties required that are in excess of the one year standard warranty. 6. Complete testing of the fire alarm system per NFPA 72 and submit final accepted test report 7. Complete all required testing of the structured cable system and submit test report indicating full compliance with the specifications and with EIA/TIA standards. Certify final test report by an RCDD. 8. Certify that the 277/480 volt neutral conductors are bonded to ground at only the switchboard location and are separated throughout the facility from ground except at this one bonding location. Also certify that the secondaries of all dry -type transformers have neutrals bonded to ground only at the transformer and are not connected to ground anywhere else throughout the 120/208 volt system. 9. Remove dust covers from smoke detectors and masking paper from lighting fixtures once final cleaning and painting is done. 10. Complete training of Owner's personnel for fire alarm system, lighting controls, emergency generator system, UPS system, security and all other electrical systems installed under this contract. 11. Complete installation, testing and setup of all lighting controls in accordance with Owner's use schedule. 12. Install blank covers over unused outlet boxes. 13. Verify that all lamps are operating properly after the Lutron control system becomes active. 14. Complete installation of security system and submit test report certifying proper operation. 15. Remove all plastic covering from lighting fixtures after final cleaning is completed. 16. Complete all testing of the elevator heat detector/shunt trip control system and certify proper operation. Complete all operating tests for elevator recall through the smoke detectors. 17. Complete the testing of emergency generator system and submit acceptance test report showing proper operation. 18. Complete testing of UPS system and certify proper operation. 19. Provide permanent caps on unused conduit stubbed up from slab. 20. Seal around conduit penetrations through walls and floors with fire caulk to maintain fire rating. ELECTRICAL In the Mechanical Penthouse, install cover over splice box on south wall. Complete the installation of the door switches for the security system. 2. At top of south stair at Penthouse level, install light fixture on the wall above the door. 3. In Electrical Room 416, install device in open j -box near the butt of the door. 4. In Reference Room 420, reseat the downlight trim and sprinkler escutcheons in the PVC ceiling. 5. In Storage Room 424, seal around conduit penetrations through the floor. 6. On the roof at ACC -1, the extra conduit does not have a suitable cap. Either complete any control wiring that is missing or provide a suitable waterproof cap. 7. In Penthouse, remove dust caps from smoke detectors after final cleaning and testing is completed. 8. Seal floor penetrations for all conduit to maintain fireproofing intergrity 9. In south stair tower, remove paper from lighting fixtures once painting and cleaning is complete. 10. Seal conduit penetration through the floors in the stair towers. 11. In Nonfiction 410, the indirect light in the northeast comer is not installed properly. 12. Complete installation of the type K fixtures in the stacks. 13. In Computer Lab 412 install coverplate on light switch. Complete the installation of the data wire. 14. In Reading Room 421, install R -type fixtures in the tables. 15. In Lobby 344, many of the joints in the cold cathode lighting do not allign properly. 16. In Chair Storage 311, adjust motion sensor to operate lights. 17. In Meeting Room 309, both lighting controllers are near the same door. Reprogram so that each controller operates lighting groups as desired by Owner or move one controller to near the east door. 18. In Story Room 308, install coverplate on receptacle on south wall: Make connections and adjustments to blackout curtains. Install data faceplate near sink counter. 19. In Department Head 301, adjust motion sensor to operate lights properly. 20. Near Foyer 3246, straighten crooked data and receptacle outlets. 21. In Telephone 324A, complete installation and connections of data cable into patch panels. Activate receptacles. 22. On level 200 at the South Stairs, install coverplate on receptacle. 23. Staff Meeting Room 210, door is locked. Could not gain access. 24. Storage Room 222, adjust motion sensor. 25. In Mechanical Room 207, provide nameplates on remote disconnect switches that are not obvious as to load served. In particular label the one for CAHU-1. Replace one burned out lamp on south side of room. Remove wire holdup on the southwestern -most light fixture and adjust to hang straight. On the HAHU-2 supply duct detector, properly terminate loose wires. On south wall provide coverplate on two J -boxes that are open. On CAHU-1 return duct detector, provide cover after installation is complete. On CAHU-1, provide coverplate over J -box Containing control wiring. 26. Install air compressor and feeder for air compressor as well as controls for the book conveyor system. 27. In corridor 206, complete wiring installation for conveyor system and install coverplate on box. 28. In corridor 203, install coverplate on J -box over Elevator Machine Room door. 29. In Elevator Machine Room 202, install coverplate on wiring J -box. 30. In Main Electrical Room 204, provide nameplates on all panelboards. Provide typewritten circuit directories in all panelboards. Install doors and covers on all panelboards including the Lutron switching equipment. Install coverplate on wireway under lighting control panel. Complete wiring connections for Lutron control system and install box covers over controller boxes, relay, and etc.. Install coverplate over wireway on east wall. Install coverplate on open J -boxes in several places. Verify proper quantity of spare fuses in fuse cabinet. Provide nameplates on switchboard feeder circuits. Complete installation of Lutron panel on south wall and install coverplate in door. Install coverplate on wireway south side. Provide permanent caps on unused conduit stubbed up from slab. 31. In Elevator Equipment Room 205, install coverplate on J -box. Seal conduit penetrations through the wall. This door shall be provided with a lock prior to substantial completion. 32. Computer Server Work Room 209, activate receptacles. 33. In Server Room 208, adjust motion sensor. Activate receptacles. Terminate data wiring in patch panels. Provide nameplate for panel UPSA and provide type written circuit directory. 34. In Telecom Room 206A, complete installation and hookup of fire alarm system. Provide permanent caps on unused conduit coming up from slab. When final wiring is completed, provide proper seal in conduit around cable. Install coverplate over junction box above ceiling on east and south walls. 35. In Staff Lounge 217 complete installation of telephone outlet covers. TV outlet on south wall cannot be found. 36. In Women's Toilet 219, complete installation of down light at entry. 37. In Technical Services Room 221, complete hookup of some modular furniture. 38. In Department Head Room 215, check setting and adjustment of motion sensor. 39. In Book Automation 214, complete installation of feeder for conveyor system. 40. At level 100 in South Stair Tower, install coverplate on receptacle. 41. In Storage 110, adjust sensitivity of motion sensor for lighting control. 42. In Elevator Machine Room 104, complete fire alarm wiring and install junction box coverplates. Install telephone line. 43. In Storage 103, complete installation of lighting fixtures. 44. In Supply Storage 102, provide sprinkler head escutcheon. 45. In Loading Dock 111, verify with fire alarm testing that overhead door automatically opens upon fire alarm. Install coverplate on receptacle on south and north walls. Normal lights in dock area should be switched with the wall switch inside in lieu of that one switching the emergency lights. Refer to changes in addenda. 46. In Maintenance Work Room 113, install phone wiring. Remove blue tape from lighting fixtures. 47. Verify that all tamper switches and flow switch are connected and tested in fire alarm system. 48. In Maintenance Office 112, provide permanent power for the BAS system. Activate receptacle on south wall. Install coverplate on receptacle on south wall. 49. At Emergency Generator in parking garage, provide weatherproof cover on GFI receptacle in generator cage. Complete testing on generator and verify operation. Provide anchor bolts to the concrete pad for generator skids. 50. Consider installing a protective ballard at the pad mounted transformer near the loading dock. 51. In Elevator Lobby P101, complete installation of lighting fixtures. Install coverplate on receptacle. Install electric unit heater. 52. On outside of building, complete the installation of pole lights, landscape lights, ballards and other items as called for. 53. Adjust lighting controls in Department Head 215 to bring light fixtures on and off. GENERAL MECHANICAL 1. Provide all closeout documents, O & M manuals and Warranties for all of Division 15000 Mechanical and Plumbing items. 2. Provide Test, Adjust and Balance Reports for all Mechanical systems. 3. Water heaters are not operational at this time. No hot water is circulating through building. 4. Remove all construction debris from all mechanical/electrical rooms and the roof. 5. Paint all piping per specifications. Exposed gas and sprinkler piping in the garage area shall be painted per specifications to avoid rusting. 6. Complete factory start-up of all HVAC equipment. This includes all Owner training per specifications. Engineer and Owner's representatives shall be given minimum of 24 hours notice prior to training. Verify all building schedules, setpoints and override limits with the Owner. 7. Perform test, adjust, and balancing of all mechanical systems (airside and hydronic). Submit final TAB report to Engineer for approval. 8. Provide As -Built Drawings for all Mechanical and Electrical systems? 9. Have the water heater leaving water temperatures been set and verified? If applicable, verify that circulating pump is operating correctly. I 10. Provide plastic nameplates for all mechanical equipment. Also, verify that manufacturer's nameplate data is included on all equipment. 11. Check all piping hangars and supports for stability. 12. Replace all construction filters in the HVAC equipment with new filters. 13. Provide an escutcheon plate over all exposed piping penetrations. This includes penetrations below counters. 14. Submit test reports and certification of fire sprinkler system. 15. Submit approval letter from City of Fayetteville for chlorination of domestic water system and backflow preventer test report. MECHANICAL 1. The condensate piping out of the rooftop units has not been sealed. Need to provide a proper seal on this piping. The piping is leaking at the p -traps and is not draining correctly to the roof drains. 2. The condensate piping on the west side of RTU-2 has not been completely installed at this time. The condensate is running out of the trap, onto the unit housekeeping pad and onto the roof. Please correct. 3. Mechanical contractor needs to insulate all domestic water piping (cold & hot) in the Penthouse Mechanical Room. 4. All plumbing piping penetrations including fire sprinkler, domestic water and gas piping through the floor and roof of the Penthouse Mechanical Room needs to be completely sealed. 5. The combination louver and motor operated damper in the Penthouse Mechanical Room has been installed but not completely connected at this time. Provide power to the louver as well as interlock controls to the exhaust fan. 6. Completely seal the insulation on all hot water piping at the Boiler and the Penthouse Mechanical Room at all fittings. The insulation shall be taped and finished at all fittings where the insulation has been penetrated. 7. In Electrical Room 428, the fire sprinkler head is installed immediately adjacent to a piece of conduit. Verify that this does not affect the sprinkler head operation. 8. Complete supply duct insulation in Storage Room 413. 9. Thermostat in room 349 does not appear to be programmed correctly. 10. Completely secure all refrigerant piping to air handler in level 200 Mechanical Room. 11. Remove all construction debris from around condenser section of rooftop units. 12. Exhaust fan EF-1 1 serving the penthouse mechanical room is being controlled incorrectly. Lowering the thermostat set point disengages the exhaust fan while raising the set point brings the fan into operation. This sequence should be reversed. 13. Provide escutcheon plate at fire sprinkler head in the stair tower 04. 14. Completely seal all sprinkler piping penetrations through floor and wall in the stair tower. 15. Completely seal all conduit penetrations through floor and walls of stair towers. 16. Several of the sprinkler head escutcheon plates in Large Print 423 do not seal tight to the ceiling. Contractor should verify that all escutcheon plates are properly installed. These escutcheon are noticed in several areas throughout all of level 400. The sprinkler contractor should review every sprinkler head installation and make sure that every escutcheon plate is properly installed. 17. Completely seal all piping and conduit penetrations in Stair 01 on all levels. 18. Complete the installation of roof drains at Terrace 408. 19. Completely seal around conduit penetrations at floor and ceiling of Storage 424. 20. Sprinkler Contractor should verify that all escutcheon plates are properly installed. These escutcheon are noticed in several areas throughout all of level 300. The sprinkler contractor should review every sprinkler head installation and make sure that every escutcheon plate is properly installed. 21. In Cafe 337, complete installation of all plumbing fixtures. Completely seal the janitor's sink in room 339 to the wall. 22. Complete installation of baseboard electric heaters at front entry Lobby 336. 23. In Electrical 342, complete the exhaust grill installation for the exhaust system. 24. Completely seal all escutcheon plates at water closets in Women's Restroom 325. 25. Complete installation of water closet in Boy's Restroom 322. 26. Install escutcheon plates and completely seal around penetrations of sink in Staff Lounge 217. 27. Completely seal penetration and fasten escutcheon plate at lavatory in Women's Restroom 219. Complete installation of shower faucet head. 28. In Book Return 212, it does not appear that the installation of the lift has been completed. This affects the sprinkler and HVAC work at the ceiling of this room. 29. The door to Staff Meeting Room 210 is locked. No comments can be made in this room. 30. Completely seal around all ductwork penetrations of walls in Storage Room 222. 31. Complete insulation of all refrigerant and drain piping to CAHU-1 in Mechanical Room 207. 32. No wall guards have been installed above the janitor's sink. 33. Completely seal around all piping, conduit and ductwork penetrations of the walls. 34. Complete the installation of exhaust fan EF-4 in Elevator Equipment Room 205. 35. No electric unit heater has been installed in Corridor 206. 36. Seal around piping penetrations in top of water heater in Mechanical Room 207. 37. Duct detector covers are not installed on the duct detectors in the ductwork. 38. In Electrical 204, repair the insulation on the supply duct to the VAV box SV-1. Completely seal around fire damper openings in wall. 39. Complete installation of exhaust fan EF-3 in Elevator Equipment Room 202. 40. Electrical unit heater has not been installed in Elevator Lobby P101. 41. Provide escutcheon plate at fire sprinkler head in Storage Room 102. 42. Provide escutcheon plate at fire sprinkler head in Storage Room 103. 43 The exhaust grill does not cover the ductwork opening in Elevator Machine Room 104. 44. Repair insulation of supply duct in Friends Storage 109. Completely seal around supply diffuser. Control box on cooling side of DDV-310 is open. 45. No wall guards have been installed on the janitor's sink in Workroom 113. 46. Exhaust fan EF-9 is making excessively loud noise. Verify that this fan is operating correctly without problem. The grill on EF-9 needs to be cleaned, with all construction debris removed completely from the grill. 47. Completely seal around all piping penetrations of the walls in Utility Room 113A and repair water leak. 48. The building automation system was being programmed in Main Office 112 during the site visit. 49. Completely seal around all duct and piping penetrations of the walls in Loading Dock 111. Thermostat has not been installed for exhaust fan EF-10. 50. Repair insulation on supply duct serving the diffuser in Mail Room 107. 51. Grounds Keeper 106 was locked. Verify that electric unit heater has been installed in this room. 52. Completely seal around the fire sprinkler piping penetration in the parking garage to the fire department connection at the southwest comer at the lowest level of the garage. 53. Completely seal around all storm drain piping in the level 100 parking garage area in the northwest corner of the garage near stair 01. 54. Completely seal around all fire sprinkler piping penetrations of walls and roof areas of the entire parking garage. 56. Anchor all gas piping in Parking Garage Level 100 to prevent excessive swaying. Seal penetration of gas piping into building from Parking Level 100. 57. Near the column at grid lines C and 2, there is a drain pipe stubbed up and taped off. Verify the intention of this pipe and complete installation of either cleanout cap or vent piping as required. 58. In Men's Toilet 220, handicap waterless urinal appears to be cracked. END OF PUNCH LIST OMG,SRL 1a f N AmirmoezFosterHaileyJohnson MEMORANDUM To: Mayor Dan Coody Copy: Bob Kohler Sean Wagner John Priest q t / From: Jim Reference: #19 Architects & Planners March 5, 2004 Transmittes€thtificate for Payment #19 for action by the City. Cumulative cost with retainage is 76% of the $18,981,839 contract sum. The current deadline for Substantial Completion remains July 31, 2004. Through February 2004, 620 days of the available 773 days had been consumed or 80%. The Contractor's Critical Path schedule as of the February 25, 2004 indicated Substantial Completion August 3, 2004. Please advise if you have questions. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 C Y N p) 0 5 ti Co •m a o 3 c ,m ` c o • c o o- 0- •amid 3 m2 m E ° u n 'm c m o cc d S a o y o Co ! O N 01 j v) N C >. 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O O F- Z c O Z U F R io a H J U 00 Z' QI > :° L Q ac I . =O �O �lj O a 0 (� < U Ci vi a vi co N mi . U a A . • • • May 5, 2004 Crossland Construction Company 2510 West Hudson Roge rs, AR 72756 re: Specification 01500, 3.2C - Owner's Approval for Temporary Use of Permanent HVAC System, Fayetteville Public Library C The Owner hereby approves the temporary usage of the HVAC system for ventilation and humidity control for the period prior to Substantial Completion. As noted, this approval is required as specified in the Contract Documents. The Owner recognizes that this approval does not affect the Contract Sum or the Contract Time or any stated warranties on the equipment. The Owner also acknowledges the requirement that the construction air filters used meet MERV 8 standards. This approval in no way waives any specified requirementsgf the system for this temporary use. Approved by: City of Fayetteville To: Bob Kohler Copy Sean Wagner Shane Tanning Bill Browner John Priest Austin Blevins From: Jim F Reference: Tempo Use of Permanent HVAC Specification 01500, 3.2.C indicates the Contractor's use of permanent heating and ventilating systems for temporary heat and ventilation is -not acceptable unless - Contractor receives written authorization from Owner. Attached is a revised letter from Airetech Corporation dated April 28 in response to my memo of April 27. We believe this meets the intent of Supplementary Co'adition3.5.2 and Specification 01500, 3.2.C.1. It also clarifies that the Contractor is responsible for cleaning equipment as required for Substantial Completion. Crossland also submitted a cutsheet on a prefilter that includes a MERV 8 type. Specifically, the Purolator FACET EMSeries Low/Medium Efficiency Synthetic Media Panel Filters were provided. Although this cutsheet is not clearly marked to indicate the intent is to use the EM8 panel that meets MERV 8, this requirement could be repeated in the Owner authorization. We recommend the Owner now authorize use of permanent HVAC systems for temporary heat, cooling, ventilation and humidity control. Please note in the letter or memo that such authorization waives no specified requirements for this temporary use. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-3849 05/04/2004 12:44 14795713748 (ROSSLAND CONSTRUCTI PAGE 03/04 ._ • eperate$ as a sen-ccnta ned fater, ensuing ate and d"14de instal and changc-dul A minimum of 3/4' of media atound the pertphe7 of the wire frame provides a poshive rre1 aged' bypass. Palapi Filter i.nnstru,CLOU Panel> Lna USE mtwo yrw.ecutS 4 �✓w1 h•: .'.,.K fl VL'9axNileal eta Y �e0iioa apat� fN1l+rF:::F:'. 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Meala ata" piSt gradierd dpliay for maxMum Wntamh ,sdldeddld• fS medb Mgt aha" be Ma R& NM sfa0 tnCwPUtUta a noa..n watag, odorless adhesm tot etdaoced prtof,rw=. Pend settlape shl i pmutae a puv3tM gasket (min, 3/4"). The filter sh fl be rated Ctasa 9 by U.L Each "Rot she" have a ramp of: CFM at an bitlaf reatstw= not to exceed_______intS$A W.p. Each t"ter shill have no Its; then sp. it M media area. Standard Slies 10x20 18x'10 207125 12x24 16x25 24x24 15x20 20x20 25x25 Perfonuance Data: EM Series eht k.Ea aelalC6! AQ1# lady leer WicK nAt+a sMfPa a4elan Iff no Fuct Rind P.O. Box IFf rt#dnaen, North eamaoe 311}4 %eve x5,1441-141 a0d93+6W F1t1L !3Liey631 x19 00N$% 91 .so' x 107 p b*f Remy, Netttt [moat} 375}2 Purolator Air FWr wirr 5c1fi1fltttaYlWmtY httpl/NN.tpttt Vlattxricrn m 401; xpmmdntt.t nnaapon. lttwa a3a01 mot Pro Ott 4tctmacmo. C4Motala 9"ArMe 7t 2 DCftm AKoo4 Mnusbm, N^a•lan7 V*w4a Fhppc 73NM•N30 (ax: 732RM-1423 ___ Distr julep L r t r _ l Mrmbcr A.`•HME pet ", (4103) 05/04/2004 12:44 14795713748 CROSSLAND CONSTP.LICTI PAGE 04/04 0S/04/04 06:40 012614 T2 PLr LANK �""' rates 45 a atic4xWitred Whey msurhtg sde and Simpla permmw in aordance with U.L. Standard 900. ope irtstates a and cAnge-ad- • Horaomel 9 -gauge wire Crooe-members allow for easy Insiallallon and removal 41 EM -fink type filters A mlMmum of 314• of media sound the periphery of the wire frame peavWes a positive seal against byprzn. PSi1P.l Fike Construction PAM uw layer Omesumm tayu E1 i% '. :rc.sb tint4.aFl m1 - mkrte.r P+n4 are wa®w n.a6 ta.7npa .YI.• 4^-.: +i:Y•.',.'. ri*do tadVAN�t4 teutpMdte' roar fllr••Uale. arrmr•ttr.a .wdw M tars vrwwnur aa.w, ° '.'. wmtMal+a4TM', sale_.. r• tit Iwwf e.\9rwtfF.+F':•�i�.eBlebYi amM D Aar')• EM13P F.w•+•+4W.nf.F 1r! wy.q F L 1r rwutt•.+h. exm eae.l ues*ar. . tratroKF ,. .''. Qualities Which Insure EM Reliability Ct%7 Sted P ro d6t ' S1ii rif4CEt1hiii Air filters shaft be n nidadWrod by S urolator0 Air Farstiun. pillar con2bLdlun shaft be of multi-leyers of hign 1011 syn- theDc media cecvrepr sealed aruvnd the 6118 lal perpnety at a 9-gau$ fntenrsl supped wire tame. McMa SM1 Tl»vlde gradient lenity for maximum comam"r tam Joadfny. F ial i1va stage Snell be needled. Panel Shall inert rate a mrrmigrotmo, ododtsss adnesnro for enhanced pafoM1 ce. Pmrd soaps shag provide a positve gasket (min. 314•). The fiber shaft be rated Class 2 by U.L. Each (lifer shall have a rating at: CfR at as initial reslsfance rrot to exceed Inches vag. Each 16aer shell have nn WM tlnn sq. ft. of madly area. Standard Sins WOx20 76x20 20x25 • provides IN% epsWe madq qce area. 12x24 16x25 24);24 • fptlu�ag 103Due prxvwLs dfrily air fypma around thq 16*20 20 20x20 25x25 Inver. • ETA link WtIfigwaUeo e1hmlWs bypass bdween the 51ters. • 91% etfeelive on 010 citron ske panidla • Nw•u igrat , odorless nddrl r appiS kitun try or dawnsitealn enbarces Mee pedohnanee In a valley of appBrations. • Deb mug diarao rledo of the EM proemte extw+ cd filler Ate. Emit FACET 13A writs iis U.L. Class 2 fisted- lbsmig it Performance Datz EM Salts sn vmnr<aett.Nam1 A.w•gr rM000mmr hpp Wxn wff44. 500 AN Anwmta IMMU■ QY.SCYT. Y...1•v'/. �Y III A. Ty. _Y fAllAelwlaAM 960 P.ttt 9axd 4010 TnmrlDrivt P.O. enx 1637 D.vaotxl Gorr. 52001 T�lSt7ib12f6d vy htadeuvu. NNetth Carohn. 27136 Ptwoe: 2RAR1-x141 4R4 Pat Cbdt edx33►409 kern ano. Ctaifwme 05930 i FAX; 2sV4414e7 do'r:i67307 w...acr 21Lt•ttwm A•wva' MelMhen, NrnlerseT LVIM i 101)obrotw.% parkny Phorrc: 737/744-1420 )4•n1. Caulien ).:S'41 Part 73L *4,145,' Purolatot 17eA rumleden Air t)lfrnrinf: Wmlxr ASMAE a Ct.AKd0RrxnRrea nog 1321W0:) hudawww.puntwt;.ir.cwu PB Sent By: Crossland Construction; Apr 29 04 04: 19p .� 14795713748; Apr -30.04 10:31AM; Al minus SPRINGDALE • Wool Page 2/2 P.2 OJIETEt N D - Q0000 5M1 W Efml• A•aooe • 91 ' 1g AA - 72162 (479)7564600 • (4)9)751-0576 • NABCQ Gic. Attn: Brow McElroy 2819 PtoBressive Place - Spliogdale, AR 72764 RE: Faydleville Public Libtaly Equipinmt warranty • • 1.1. •1 11. -.•..1.1 111. In .111.1• . 1 . �1 L . I. : .:In L.I 1 . 1 1.1. ....1.11. . 1.1'"1 1.• .1 .1..1 1.. .1 1 1 1 _.111.. 1._I t 1 .. -. I I 1 .1 I 1 .-In• Ell 1 11 1 . • _1 1 11 1' ' :11 • 1. 1 .11 1 - rl 1 . .I •11•.1 '• I I1 I• _..1.- •1 n pN111 1 l..I ♦11 II � I IIll ..IIV IVY • •' I I .• 1 I I ! •' ..11 • 1 1 11. I 11' 1 ..] .11 1 • 1 11 • • 111 1 - • _ 1 • •1 11. 1 1 rip 11 •! Andy AmirmoezFosterHaileyJohnson To: Bob Kohler Architects & Planners May 26, 2004 Copy: Sean Wagner Bill Browner John Priest Austin Blevins From: Jim F Reference: 196 Drawing 1. showed one surface mount metal halide light fixture in a group with three recessed compact fluorescent. In reply to RFI 196 we instructed that the four fixtures match with all being recessed compact fluorescent. Cost of the added fixture is $302.53. Architects recommend approval. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8949 05/•26/2@04 11:04 14795713748 • Crossland Construction Company Fayetteville Public Library 2A07ZO 401 West Mountain Street Fayetteville, AR 72701 Potential Change Orders Detailed Report Date Range: All Dates Printed on: 520/2004 0094 RFI #1 6•Clrarnpc+ from LL1 to LL(E) fixture Uotc: 5!2S120o4 C:IPROLOC-41PROJECT$WBRARY.PMD Page 1 85/26/2004 11:04 14795713748• r . Crossland Construction Company Fayetteville Public Library 2A07ZO 401 West Mountain Street Fayetteville, AR 72701 Request for Information #: 0196 Submitted To Request for Information RFI S. 0196 Date Range: All Dates Printed on: 5/712004 Submitted By Jim Foster Austin Blevms AmlrmoezFosterHafleyJohnson Crossland Construction Company 100 West Center, Suite 302 2510 West Hudson Fayetteville AR 72702 Rogers AR 72756 Subject Discipline Co -Author Copies To LL fixture Electrical Beaver Electric Corporation eoavor RFI #37 cost Impact Amount Schedule Impact Days Drawing Impact Date: 6/7/2004 Information Requested Date Required: 5/14/2004 Sheet E201.5 shows 3 type LL fixtures & 1 type LL1 fixture In the stucco ceiling adjacent to the above lobby. Type LL fixture is a square recessed fixture, while type LL1 Is a square surface mount fbdure. In addition type LL uses a compact fluorescent lamp while type LL1 uses a metal halide tamp. Do you w h to change type LLI to type LL fscbae, or should we proceed according to the plans. Please advise, as the ceiling is being framed. Response The LL1 on Level 150 wilt need to be returned and a new LL(E) fixture will need to be purchased. Thanks for asking. Date Answered: May 13, 2004 PrologAfimager C:1PROLOCGWROJECTswBRMv.PMD Page 1 05/26/2004 11:04 14795713748 CROSSLAND C0NSTRUCTI • PAGE 05/05 ElEGTR1C CO P.01/01 .Mf Y=25-2004 08:19 • i BEAVER ELECTRIC CORPORATION 208 N. Block P.O. Box 1071 t Fayetteville, Arkansas 72702 Phone: (479) 442-8755 Fax, (479) 442-0938 PROPOSAL CONTRACT Change Order Num:11017 Data: 05-25.04 • Cmealand Conshuction 3015 East BMW Drive Tubs, O4c74105 PR479.571-2322 Fax 4795714746 Ph.62P429.1414 Fax 020 420.8940 Amt. John Priest. Suplect Request for Prlcanp. Rt LL Fbdurebreakdown, Dear Mr. Print, Be advised of the following changes to the Fayetteville Public Library job, per your request. Scope of Work: Provide LL fight fixtureper CCC RF1 &0195. x+sdllof t11 Mat riaat Tao Labor OW TTg awl Povle LI Fbdurs $225 321.00 0 $39 $ 285.00 Per larlin, no credit can be offered on 111, this rixture is non-retumaole, totalCd o Allow 2 weeks for delivery of equipment after written rele6ae and equipment submittal approval. Prices quoted are subject to cancellation or escalation If not accepted wdhln 30 days. Terms are Net 30 days. Please review the following exclusluns; 1) OverWne, (Our price Ii based on a continuous work schedule w(th normal working hours from 7:00am. To 5:30 Monday thru Friday. 2) Patching of existing aheefmdc 3) Painting. John Williams Pniject Manager 14 • s AmirmoezFosterHaileyJohnson MEMORANDUM To: Bob Kohler Copy: Sean Wagner Bill Browner John Priest Austin Blevins From: Jim Foste Reference: 46, Wood Lockers Architects & Planners May 26, 2004 This PR w'qisjkd per your request to add back the staff lockers. As part of Exhibit C, negotiated after bidding, a credit of $14,042 was obtained for 100 half height lockers. If approved, this would add back 50 full height lockers. We would not expect much difference in pricing between 100 half height and 50 full height lockers. The proposed price of $16,182.36 is reasonable considering two years of escalation. Considering the late date of this change, it would be best to allow the order to be placed soon. Consider presenting this PCO for authorization when you take revised Change Order 16 for approval by Mayor Coody. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 05/25/2004 17:14 1479571374k CROSSLAND CONSTRUCTI 0 PAGE 02/05 Crossland Construction Company Fayetteville Public Library 2A07ZO 401 West Mountain Street Fayetteville, AR 72701 Potential Change Orders Dotairoa Repod Date Range: All Dates Printed on: 5/25/2004 0091 PCO 1171 -PR rte Addition of Lockws ( Level 200 Gate. 5/21/2004 =iYn i...-+ + '..a ♦ r - n' .r �e-� •\V... 1. A.] .•/ll. _..�iY/ Yea.-. .. C. �: 31�r-.r- 4. .. _ 'v.v .-v _Tev.! C:WROLOGOPROJECTSLLIBRARv.PhtD Page 1 • CROSSLAND tt r Contract Administration G709 Work Changes Proposal Request (Instructions on the reverse aide) PROJECT (Name and address): FAYETTEVILLE PUBLIC LIBRARY 401 WEST MOUNTAIN STREET FAYETTEVILLE, ARKANSAS 12701 OWNER (Name and address' CITY OF FAYEfltVILLE 113 WEST MOUNTAIN STREET FAYETTEVILLE, ARKANSAS 72701 FROM A ASSOCIATE ARCHITECT AMIRMOEZ FOSTER HAILEY JOHNSON PO BOX 790 FAYETTEVILLE, ARKANSAS 72702.0790 TO CONTRACTOR (Name and addressP. CROSSLAND CONSTRUCTION COMPANY INC. ATTN: JOHN PRIEST, PROJECT MANAGER PO BOX 907 ROGERS, ARKANSAS 72756 Please submit an itemized proposjf[ changes in the Conira0(ISWim and Contract Time for proposed mu' described herein. Within ( ) days, the Contractor must submit ft of the date on which proposal submission is anticipated. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION 10 PROCEED PROPOSED MODIFICATIONS. PROPOSAL REQUEST NUMBER: DATE OF ISSUANCE; CONTRACT FOR: CONTRACT DATE: ,Aft itt t,l ARCHITECTS PROJECT NUMBS DESCRIPTION (Insert a written description of the Works • Reference Exhibit C. Kern 8.1.7.1.12. Provide the lockers deleted by this change instead of half height. Also see Drawings A102 for quantity and elevations 9, 10 & ATTACHMENTS (List attached documents that support deserlptlon7 None. Distribution List: Owner Architect Consultant Contractor Field • a ¢. .rtr$ ,, Forty Six (1�it"-a rr•'1' �• 1i ww't;�iwtTww!I S.iRa May14, 2004 f vit♦l1, " 0 GENERAL A+t!I1 ;,.. r. P r iNSRIttt Mn'Ni •0,, In 961!s'4:k`m �;arlt tr iii . s^ij1 ttl� iiN/� Fi%; l W a ,P�.tj�i)M r�Ilf: ..wove: .011 j .ail Fani:1i !li � ,a 1'd �jM�11.1 ys lt•4 at.. e. w aa.- 4+1 r'P 04 tLWt _ ttr .?'4ltttt*' lei t, 1i l ow w.011 ro ant lt1 on ,t +R lt,₹t M rr Iof 1a$• i,t,s$, !t 1,YIBt!11 ( t 4gtl rIRM'«i!� e:14i e�.t:t. `I it9e!,it� • s,A1: iS. B!I IrT:, tNt1fA:T rlylft� :ft!T '..lou- tad w�t+► ww{w• t f .11 merl. 1S �1t of e,to II'..'* �ilw aM iIspAI .i1�. iipxa3a 'fl!{ A :. *atllOti' r IAN l� iii' of ' i:.'Ilp 1tt .lR . all mlw.iA' I. .r,r 111!�.�,s• t.wislt .:' REQUESTED 9 kTHE A 8iD WO(XXX ASSOCIATEARCHITECT i�wila$I:•:h+�'%" James R. Foster, FAIR .tt re wl it lt<:11 s W It l• si.#»lilsltR>rlf ll tt R (Signature) (Printed name and title) .r'IllN 4e�ei111Mwaf •11$04!11 1. nwwu:e, iitd_ T' CAUTION. a should sign an original AIA Contract Document, on which this teal appear, in RED. An original assures changes will not be obscured. ATA-Mrurnem 6/09 Work Changes Proposal RBque5l 02001 The American m301ute of Amhnecl5 • Washington, DC • ww,l:afa.o/g • WARNING: Reproduction, unlicensed photocopying or substantial quotation of the materiel herein without ,nitten permission of the NA violates the copyright tans of the United States and will sub$ect the violator to legal prosecuaon. to report wpyrlght violations of AIA Contract Document•, a-maa The American institulo of Architectslegal Counsel, copyrightcaia.olg. 05/25/2004 17:14 14795713748 0 _ _TRUCa 0 PAGE 04/05 • ,,^2§§ I !| , ! � k! ''i ° % !_ 2at -§!|! } | aat , ' . ! ■ I Er. | ■ NU. + 3 4 a & e■§ II ;� ! | 9§ ! _ ` ` ) !! q§7R `a keJ ,! �R®§ ,§� 0% 0\m ■ , ml i! u a.! )coti } 2 | ! 3O]k 080 — 7. 05/25/2004 17:14 MAY -fl' 04 (FRI) 08:51 14795713748 • CROSSLAND COJSTRUCTI ALL -STORAGE PRODUCTS, INC. TEL:501 666 39 6 PAGE 05/05 P. 001 I \J 1 QUOTATION UATE: NAY 21, 2004 4'7&.t7/. Y9b.Y woiulrwre NET 30 rma JOBSI__ n% 6 WE&S M3TJRO waw r/ Gf1(. n0" ouw w RE: LOCKERS - PQR{.IC LIBRARY PAYLR'!EVU4,EY ARKANSAS WE ARE PLEASED TO a018: A. 50 SACA - TROD LOCKERS - 12 X 18 X 72 - SI1 TI1'R " c W im va a LICIERTOR Slut cmu I i.fr -1 t f Sry � 4 JsLM1N/CEO TOPS Y[ .die Y0 # ABASlL4 • FILLii 9 AS RBQOIR6A $13,750.00 PHIS TAX: (862.50) B. - IILSTAI7,A.TION - NON - •1'AXAB1S $110(10.00 NOTE: RU HEIGFf= LOCIo$ OV 1ALL i1RTCda mam1 1 'MDPli1�`B4ErIS 83". mews 1 Fun .y.�w..y. Mw I C1 AmirmoezFosterHaileyJohnson MEMORANDUM To: Bob Kohler Copy: Sean Wagner Bill Browner John Priest Austin Blevins From: Jim Foster Reference: Proposal Request 47, AV Window May 25, 2004 This PR was issued per your request to revise the size and type of window between Meeting Room 309 and AV 312. The proposed price of $1,150.67 appears appropriate for the scope of work. Considering the late date of this change, it appears critical to have this authorized quickly. Consider taking this PCO when you take revised Change Order 16 for approval by Mayor Coody. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 Potential Change Orders Crossland Construction Company Fayetteville Public Library 2A07ZO 401 West Mountain Street Fayetteville, AR 72701 Detailed Report Date Range: All Dates Printed on: 5/21/2004 ,Nt 0092 PCO #72 -PR #47 Addition of AN Window Date: 5/21/2004 T' n u'lt "n �♦+, C c ,,,x ;,'r,�e,r .�9_FY�.. ::f, ..s: wl V♦V'Tl, .f, {. Reason,,` ti��x ♦ .x.+ w..*`9.:,•rx�F x.�zx< ry •Y }T' Rat@rence .�,., :.,.�,,.>. ♦ ♦ Ya , l'vv ;.�'� ,,., �'ft � a��...w�,User,Oeflned�F(elil� Lu 'f ..• ♦ �.. ,♦ <.. , ;s , Pending Architect Directive AaysReq'd 'Days/lppr'd Date�Req'd �i7ate't)one��',Closed: ;r,N,Otify�',xiOtalYOrg Est,,';;�,Totel Prop'd' �7otalAppr'd 0.00 0.00 No No 0.00 1,150.67 0.00 •GO ^ PCC .Nor^�• a fereneeSpoeument,:.. • ,T�..� ^� re,, ,•,_�, , ,:a's .. H _No, -...._._.3mrkE. �>`a `. >.a._._.. � :,:#+. codes ..; go v.5h,r' kO. .. _., .+P ..,.:...... x Amt um' Fa r��h:I�VIINoj 1yr J. ( ' fav SC't rv�\.'A-.� 4 )>v= .�. ,'.� V.�'14 &YSS /� rv. u.\�' /�, Co No 0001 A xlmate Cha es I 0.00$ 1.15067 000 Addition of AN Window C:'P R O LOG4\P R OJ E CTS\L I B RA RY. P M D Page 1 11AY-20-04 THU 07:41 HAILEY• • Pr 01/01 #AIAContract Administration G709 Work Changes Proposal Request (Instrudons on Me reverse side) PROJECT (Name and address): FAYETTEVIL .E PUBLIC LIBRARY 401 WEST MOUNTAHJ STREET FAYETTEVILLE, ARKANSAS 72701 OWNER (Name and addraccy. CITY OF FAYETTEVILLE 119 WEST MOUNTAIN ;16T FAYETTE tU2, ARKANSAS 72701 FROM i6U2Stfttic ASSOCIATE ARCHITECT AMIRAIOEZ FOSTER NJULEY JOHNSOAI PO BOX 790 FAYETTEVILLE. ARKANSAS 72702-07% TO CONTRACTOR (Name and addreask Distribution list: Owner Architect Consultant Contractor Field Other. PROPOSAL REQUEST NUMBER: Forty Seven (41) DATE OF ISSUANCE: May 19, 2004 CONTRACT FOR: GENERAL CONSTRUCTION CONTRACT DATE: MAY fl,Z)02 ARCHITECT'S PROJECT NUMBER: 200007340 CROSSLAND Cob13TRUCTION COMPANY INC. . . ATTN: JOHN PRIEST, PROJECT MANAGER 14148 E. Adenine! Platy Tutsa, OK 74110 Pleeae sabmd 2n nemi»d proposal tar etunoaa in the Contract Sum and Contract Time for proposed modRications to the Contract Documents described herein. Within yrJJ ( 10 ) days. the Cnntractor must submit this proposal or notjf' the Arehltsct, in writing, of the date on which proposal submission is emlolpstod. THIS 16 NOT A CHANCE ORDER, A CONSTRUCTION CNANCF DIRECTIVE ON A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. • • r . • • a . • '•. •.• : 'i ATTACHMENTS (List attached dotumems that SUDDOrf descrlpttonJ • wtrrs-.,flp IIs.! liii iiiie . i. .. . ..._.. . . .. r ..0 . ..... • . .. . .. . r ... n .� n. • v _ n .. . ..n. .. .. n. ... .r r.. . itft. . , S • M V - - - - a - - - - - - - - pp op888p8p8p p O • a 8 0 » » fl_n---- • » N » » » J q6 �; i ONO �•F 6fODU W LLC7 H H yy i I m 2 I, I I � r 1! I i j y � ! I i I I r! i i � V `q t t d N C; } LL gr - W = • i • r• U L� G A: LL; S LLN. oc3 9ccici� '6. 8 - - - - - - ! 1 . EE � � Hi papaI > O! � r �I 2 C 0VI I I I $ a � U 3 JNN O1 a t C • C 1 .Y' Q hla y �. - W p a' C O I0 • r '- N, ! 1 r �� I I I ;; I _ - ________________ of I! I I W I o f O ! i; ! j, W LL LL �i AI 1 I 1 �� e! ! O J1 D, ' ai ! p s1 c �� 88£3 R a' Q' J r r r r [J al ' ~ $ E! o D ui r In -a. • LL j a I O �., w w w w w w .. N . 1 1 1 1 ; ,�I I ZQ i( m i U 0 �! I8I Q i i ~ 2 ��o o .. .III �'IIi! .. �NI a g II11.1i , m! 1;1 gm I o d v d' ! o ICI o m 1 1 1 a l A o i5 gas O Q i a o o • ! 1• ; i E g v U a .o •l i t y E- - 8 N a I I• .c i i i b l co W S a o C N b I l 1 l l d 1 U O N C) U one g a! I I! 1 1 U - -I 1 I I - -U I I I!! I�� cal i I i 1 ' I ; i I 11;1 liil ;i ACE GIs Co., Inc. (479) 70609 p.1 ACE Glass Co., Inc. PROPOSAL Date: 5-21-04 To: Crossland Construction Co. Attn: John Priest Fx: 620-029-8948 C.C. Austin Blevios 479-571-3748 Re: Fayetteville Public Library, PR #47 .v: 1: 11 :.• 111 ; . � . .. 41 .: I•:• II ' .r. � r: l n 1 • :n • wi • �w Place Springdale, AR 721 756-0606 ft. (479) 756-0609 • . 1.1. . .. .r .c .: au I AmirmoezFosterHaileyJohnson IuI A (I) 1i'h1 I1IflI May 26, 2004 To: Bob Kohler Copy: Sean Wagner Bill Browner John Priest Austin Blevins From: Jim F Reference: 196 Drawing 1. showed one surface mount metal halide light fixture in a group with three recessed compact fluorescent. In reply to RFi 196 we instructed that the four fixtures match with all being recessed compact fluorescent. Cost of the added fixture is $302.53. Architects recommend approval. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 05/26/2004 11:04 147957137 cRcS9fiND ca STRUC* PAGE 02/05 Potential Change Orders Crossland Construction Company Fayetteville Public Library 2Ao7ZO 401 West Mountain Street Fayetteville, AR 72701 Detailed Report Date Range: All Dates Printed on: 5/262004 009.1 RFI Nl96•Cli:uigc from LL1 to LL(E) fixture U:itc: 5f2K12o0.4 IT 302.63 0.00 I 0.00 C:WROLO041PROJECTSYJBRARY.PMD Page 1 05/26/2004 11:04 1479571374 CP0SSLAND C0NSTRUCT• PAGE 03/05 Crossland Construction Company Fayetteville Public Library 2A07ZO 401 West Mountain Street Fayetteville, AR 72701 Request for Information #: 0196 Submitted To Request for Information RFI Ill. 0196 Date Range: All Dates Printed ore 5R/2004 Submitted By Jim Foster Austin Blevins AmlrmoezFosterHafleyJohfson Crossland Construction Company 100 West Center, Suite 302 2610 West Hudson Fayetteville AR 72702 Rogers AR 72756 Subject Discipline Co- Author Copies To LL fixture Electrical Beaver Electric Corporation eoavor RFI sir Cost Impact Amount Schedule Impact Days Drawing impact Information Requested Date: 6/7/2004 Date Required: 5/14/2004 Sheet E201.6 shows 3 type LL fixtures & 1 type LLt fixture In the stucco ceiling adjacent to the above lobby. Type LL fixture is a square recessed fixture, while type LL1 is a square surface mount fixture. In addition type LL uses a compact fluorescent lamp while type LLI uses a metal halide lamp. floyouvvithtoctiangetypeltltotypeLkhxtire,orshoudweproceedavcordth9tothoPtafls. Please advise, as the ceiling Is being framed. Response The LL 1 on Level 150 will need to be returned and a new LL(E) fixture will need to be purchased. Thanks for asking. n -a Prolog Efmrager C9PROLOC4\PROJECTs1UBRARY.PMD Date Answered: May 13, 2004 Page 1 05/26/2004 11:04 147957137 CR0SSLAI4D CCNSTP,IIC* PAGE 05/05 -..•1 • — — P.01i01 MAY=25-2004 0B:a9 BEAVER ELECTRIC CO. BEAVER ELECTRIC CORPORATION 208 N. Block P.O. Box 1071 Fayetteville, Arkansas 72702 Phone: (479) 442-8755 Fax. (479) 442-0938 PROPOSAL CONTRACT Change Order Nun: QD1 Data: 05-25.04 Croealand Construction 3016 East BMW Drive Tlisa, OK 74105 PR479-511-2322 Fax 479.571-3748 Ph.820420-1414 Fax.020-429.8948 AIL John Priest, Subject Request for Pricing, Re: LL Fixture breakdown, Derr Mr. Priest, Be advised of the following changes to the Fayettevitla Public Ubrary job, per your request Scope of Work: Provide U. light fixture per CCC RFI #0196. u. _ :,; •: ,i: 1 c 11 Per lidln. no tied# can be offered on 111, this fixture 13 n004etum601e, tub! ciedtt 0 y Mow 2 weeks for delivery of equipment after written release and equipment submittal approval' Prices quoted ere subject to cancellation or escalation If not accepted within 30 days, Terms are Net 30 days. Please review the following exclusions: 1) Overtime, (Our price Is based on a continuous work schedule with nonrial working hours from 7:00am. To 3:30 Monday thra Friday. 2) Patching of exerting sheetreck 3) Painting. Bohn Williams PmJoct Manager TQiFL P.01 -o2 'R ri ' {�, 1 AmirmoezFosterHaileyJohnson MEMORANDUM To: Bob Kohler Copy: Kip Guthrie Sean Wagner John Priest Austin Blevins Bill Browner From: Jim Waterline Work Architects & Planners May 20, 2004 Ue S/zo/off "that, K4r/�na7 library Concealed conditions in an existing waterline caused an initial request for $4,338.35 increase. We understand that the waterline work has had to stop until this is resolved Project civil engineer, Kip Guthrie questioned the lack of credit for the tapping saddle previously required, indicating the market value is typically $2,000. In the revised Potential Change Order attached for an increase of $3,456.18, the credit proposed by this subcontractor is less than half of the value reported by Guthrie. Because time is so critical, we recommend that the City authorize this change without further attempts to lower the amount proposed. The Contractor requests the PCO form be approved without waiting for a Change Order. As discussed in our meeting yesterday, the schedule is to do this work starting 8:00 am Monday, May 24, 2004. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 Potential Change Orders Crossland Construction Company Fayetteville Public Library 2A07ZO 401 West Mountain Street Fayetteville, AR 72701 Detailed Report Date Range: All Dates Printed on: 5/20/2004 0090 PCO #70 -Additional Waterline Work @ the Intersection of West & Mountain Date: 5/20/2004 ( K' K WRhIY� ry V A � �,,ZyM1'"Fi�*�.'( ♦.. n+. p1 �' Lr ry T"P vh� l�p yf 1Y1 .i l/ AM..g =&y�� pp�I�d'{j'\'Y, Yf 4'T L�.vl ff$FI♦♦1H"��`-i {nAY Rq`�pviyi�Vf 0}Vf�♦R� �'5� �l4' (. I' (K W VA4 fry ,11 \f�l-r�45`FA ,f.'iv��ry �•rvµ~VK} ,.. 1, .'Nv: 5 W N lf) `{h6 P�� ib� ! 6 [�� A 1 IFY�i Yi ,v.fAP:P �[� / )Y,• M1y}{� \ I��P,y'I. �1 j„ �E„1.'Y f 'iii �.,, a.(. , $ ..A N,n , gaye';Regta ,DayB Apps aeceaegla" �atesDoie ; I *Deed; Total q essT,.otarFro''d: `, e.'No4�ry* ,roteiappa; 0.00 0.00 No No 0.00 3,465.18 0.00 t'YS Y" CO1 ! � t sf ��' �„.a 'tiy�tinr YA Vy a j 4 'x, lK i'• Tl '-• . —� - ry .... ]f 1 '�z♦� A M.� n 4 r } 411'/.MA �hk Yi '" � i� -4 �(M i '3 - n �y'i'�Fl '{'"fi'R�'+; .'fL �rv{.:: TrYI .. "4' �� \W{�. �!<"lVi /rvC rv.n.e.'4rv. Y. '.al.. y+ ��..ppV EGA,}flrV i[^;S l', I,V 4." .c�.L 4tiVA;*<y Yr ..a4t J.�`.'avl::�,'v':\nom -.N'Lry �N�;.' \�ei.�.�e0001 ximate Chan ____________ 0.00 3465.18 Additional Water' C:\PROLOG4\PROJECTS\LIBRARY.PMD Page 1 AmirmoezFosterHaileyJohnson MEMORANDUM To: Kip Guthrie Copy: Bob Kohler Sean Wagner John Priest Austin Blevins Bill Browner From: Jim Foster Reference: FPL: Additional Waterline Work Architects & Planners May 18, 2004 We have heard from Crossland that concealed conditions in an existing waterline triggered this request for $4,338.35. We understand that the waterline work has had to stop until this is resolved. Please review and advise whether we should recommend that the Owner approve. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 0 0 'I J� ( | ° | o I'i ) (/§ \ 0 - 9.' / \ - | -( J{ {_®^\)}2 . II|; k $o2E If �2k2 I -r7 �I J}� ||I, I , K II $$ •�'| a IE ;m ;se f I�� -. a , | ,.� . ( /f § \� § { { III -,C.) �� 2 | , « \ f\E7iu C g.! ��| || h j 2 . ` � i | ! _zmc --- aO La /w 9 ; E 2 i a4a@m■�� k ■@Base@ Sant By: Crossland Heavy Contractors, : 4792489752; May -20-04 B AM; Page 2/2 To: .b6u'Rtwt From: ToddtMWrAs Wd ComMuctlon Compry. Mc OMWd Pty GuS tna • .ACQRDT CERTIFICATOO ADDUCER A of Kansas, Inc. (Topeka) O Box 15371 Topeka, KS 6671-1537 785 232-2202 INSURED Crossland Construction Company, Inc. • PO Box 45 Columbus, KS 66725 - COVERAGES LIABILITY INSURSCE M/DD/YYYY) 04/29104 WI .L THIS CERTIFICATE • ONLY AND CONFERS NO RIGHTS INFORMATION UPON THE CERTIFICATE ON HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURER A: Zurich American Insurance 16535 INSURER B: The Insurance Co. of the State of PA 19429 INSURERc: Athena Assurance Company 41769 INSURERD: - - - - -. INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER DATEY EFFECTIVE AT MFTY POPOLICYXPIRA ?ION OATEIMWDDfffl LIMITS A GENERAL LIABILITY GL0370703402 04/30/04 04/30/05 EACH OCCURRENCE 51 000 000 COMMERCIAL GENERAL LIABILITY CLAIMS MADE O OCCUR X DAMAGE TO RENTED PRFMISESCEanurreccel $300 DDD MED EXP (Any one pane^) $10,000 PERSONAL & ADV INJURY $1,000.000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS- COMP/OP AGG s2000000 POLICY X JEC X LOC A AUTOMOBILE LIABILITY ANYAUrO BAP370703302 04/30/04 04/30/05 COMBINED SINGLE LIMIT (Eaaccldent) $1,000,000 X BODILY INJURY (Per Person) $ ALL OWNED AUTOS SCHEDULED AUTOS X HIRED AUTOS NON -OWNED AUTOS - BODILY INJURY accident) $ X - - _ PROPERTY DAMAGE (Peracddent) S. GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $ - OTHER THAN EA ACC E ANY AUTO - _ $ AUTO ONLY: AGG B EXCESSIUMBRELLA LIABILITY 46046118 04/30/04 04/30/05 EACH OCCURRENCE $5,000,000 OCCUR CLAIMS MADE X AGGREGATE $5,000,000 E Each Occ. s7,000,000 C DEDUCTIBLE Q106800581 04/30/04 04/30/05 X A r@ ate s7,000,000 RETENTION s 0 A WORKERS COMPENSATION AND WC370703502 04/30/04 04/30/05 X WC STAID. OTH- EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE- EA EMPLOYEE $1,000,000 OFFICER/MEMBER EXCLUDED? - - - I/ yes, describe under SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT 51,000,000 OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Fayetteville Public Library May - 4 ?00` PURCHASINQ City of Fayettville RECEIVED 113 W. Mountain Street Fayetteville, AR 72701 MAY 0 6 2804 CITY OF FAYETTEVILLE CITY CLERK'S OFFICE ACORD 25 (2001/08) 1 of 2 #M213352 LD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN :E TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL iE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR CXS 0 ACORD COR{ A tTI N 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. AGURD 25S (zoovoe) 2 of 2 #M213352 Adcl OnJ O Chati� S_r AmirmoezFosterHaileyJohnson To: Mayor Dan Coody Copy: Bob Kohler Sean Wagner Bill Browner From: Jim Foster Reference: This CCD ' to coy unable to obIthns believe continuing interest of the City. Within the $20,000 limit, this CCD would allow the Owner's Representative to authorize specific electrical tasks to be performed. The original and four copies are attached. If approved, keep one copy for.City record and I will transmit to the Contractor. If the Contractor signs, I will return such document to the City. I. Architects & Planners Library, Construction Change Directive 8 known and future additional electrical work. We have been we could recommend for most of the electrical changes and have this performed on a time and material basis is in the best Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-8849 3 yo CONSTRUCTION OWNER O ft CHANGE ARCHITECT Cl DIRECTIVE CONTRACTOR O FIELD O • AIA DOCUMENT G7/4 OTHER O (Instructions on reverse side. This document replaces A/A LXxzmlemt G7/3. Construction Change Authorization.) • PROJECT: Fayetteville Public Library (name, address) 401 West Mountain Street Fayetteville, Arkansas 72701 TO CONTRACTOR: Crossland Construction Company Inc. (name, address) Attention: John Priest, Project Manager 2510 West Hudson Rogers, Arkansas 72756 You are hereby directed to make the following change(s) in this Contract: DIRECTIVE NO: 8 DATE: March 2, 2004 ARCHITECT'S PROJECT NO: 200007300 CONTRACT DATE: CONTRACT FOR: May 21, 2002 General Construction Construction Change Directive #8 Is to cover added electrical work including, but not limited to cafe improvements described in Proposal Request 30 and other specific electrical work when authorized in writing by both Architect and Owner Representative. Work under this CCD #8 shall not exceed $20,000 and will be Incorporated into a Change Order as separate tasks are submitted by Contractor to Architect in the form of a Potential Change Order Request. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum or Guaranteed Maximum Price is: ❑ Lump Sum (increase) (decrease) of O Unit Price of per O as provided in Subparagraph 7.3.6 of AIA Document A201, 1987 edition. X as follOWsThe basis for adjustment in the Contract Sum shall be as provided in Supplementary Conditions 7.3.6. 2. The Contract Time is proposed to (be adjusted) (remain unchanged). The proposed adjustment, if any, is (an increase of days) (a decrease of days). When signed by the Owner and Architect and received by the Contractor, this document becomes effective IMMEDIATELY as a Construction Change Directive (CCD), and the Contractor shall proceed with the change(s) described above. City of Fayetteville Associate Architect OWNER AdBox 790 feQ Addrei13 W. Mountain St Signature by the Contractor Indicates the Con- tractor's agreement with the proposed adjust- ments in Contract Sum and Contract Time set forth in this Construction Change Directive. Crossland Construction Co. CONTRACTOR 2510 West Hudson Address rayettevill , Apansas72702— eville, A Rogers Arkansas 72756 BYA.12j4BY DATE DATE C11DATE • l I CAUTION: You should sign an original AIA document which has this caution printed In red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT 0714 • CONSTRUCTION CHANGE DIRECTIVE • 1987 EDITION • AIA® • © 1987 • THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G714-1987 WARNING: Unlicensed photocopying violates US. copyright laws and Is subject to legal prosecution. M N INSTRUCTION SHEET FOR AIA DOCUMENT G714, CONSTRUCTION CHANGE DIRECTIVE A. GENERAL INFORMATION 1. Purpose ;' AIA'. Document G7I.1 replaces former AIA Document G713, Constmetion Change Auth6rization. This document was developed as a directive for changes in the Work which, if not implemented exlxxltioasly, might delay the Project. In contrast to a Change Order (AIA Document 6701), AIA i.'7 Document 6714 is to be used where die Owner and Contractor$ri whatever reason, have not reached agreement upon the proposed changes in the Contract Sum or Contract Time Upon receipt of the completed -G7 I,i tre,ContractoC mast pit inptly, proceed with the change in the Work •I. d scribed therein. ` ill J: 2. Related Documents ' This document was prepared for use under the terms of AIA Document A2(i General Conditions of the Con Tact for C:onsimet IOU; under the general conditions contained in AIA Documents A 107 and All7: and under other AIA general conduit nos beginning with the 1987 editions. 3. Use of Current Documents Prior 7ohsing acv AiA document, the user should consultthe •AIA,an AIA component chapier or a currenrAlA DOctrntetli5 Price List to;deteniiine t1C`CI went editionof each document. i • -� r) .--gin .• .•i'. a .'IL . I Jam': .•i !it . I•... _ ..f.1.I. i ut- u' . 4 a �• al.. iN �i1'r, •I • '. d• -� .- ' 1 f )hie♦ I!�' 4. Limited License for Reproduction _ ♦ _ _ _ -� I • 11 •I •• �,, �, 1.1 a ( _•L•t. iijI 1. • JJ t1 ,11'. I)1 AIA Document G7 4 is a copyrighted work Lind may not be reproduced or excerpted from in substantial partw•ithoutdhe express written permLs- a r • r reel sins of the AIA. The G71ti document is intended to he used as a consumable —that Ls,tile original dc)ctmicni purchasd by the user is intended to; he consumed in the course. of being used. There is no implied permission to reproduce this document, nor dues membership in "I -he American Institute of Archftets confer any further rights to reproduce diem. A limited license is hereby granted to retail purchasers to reproduce a nvaxinmtn of ten copies of a completed or exceuted (37I n, but only for use in connection with a particular Project. B. COMPLETING THE G714 FORM 1. With the concurrence of the Owner, the Architect initwtes and prepares the form (including a description of the Work) and attachments. 2. Method of Determining Costs In accordance with Subparagraph 'i 3.3 of ALA D cement A2o1 (1987 edition), insert the method proposed For determining the Iiitd cost of the Work involved. Lump Sum should be used where there is likely to be mutual agreement by the Owner and Contractor as to the total cost of the change; all costs associated with the change are included in the Lump Sum. Unit price should be used where there is likely to he mutual ageemenl by the Owner and Contractor as to the cast per unit of tne;tcurement fire the change. but where the number of units of measurement is not capable of reasonable determination at the time the tarn is signed. Reference to Subparagraph 7.3.6 of AlA Document A201 (1987 edition) indicates that payment will he made on a time and material basis with reasonableallowances for overhead and profit as defined therein, Refer to Subparagraph 7 3,6 for a definition of the method proposed lot dcternin- ing costs to he included. - . • : _ L . 1., n 1• ' , It The space after the designation 'aa follows'should be used where more than one method of adjustment, or a method other than those designated chow, is proposed and where the Contractor is likely to concur with one or more of the specified methods. Pending final determination of the cost to the Owner, amounts not in dispute may be included in Applications for Payment, Such undisputed amounts should be clearly documented by written agreement. 3. Change in Contract Time Insert the piolxrsed change in Contract Time, if any. associated with the change. C. EXECUTION OF THE DOCUMENT :, r 1t•.. ..y.. .i. , �1:, r i.!1. :•. ,...lie T. The document should he ckecuted in not lets than triplicate by th'e Y9wner and :_ Architect. - 0.., 2. Once the Architect lac cimmpleti'd the fonn as described atx,ve andlhas execvked'it in triplicate, all three copies should be sent al thc"owneifor authorization, since the. Architect alone dots not have the authority to authorize additional expenditures or time extensions. The Owner's represeil- tvtiLe who executes this document must be legdly cniprmered to.authoaize additional funds, and the amount of the proposed 'change. must not exceed the representative's monctan' authorization, Once authorized by the Owner or the Owners representative, one copy should he sent by the Architect to the Contractor. :: •' 1 3. The Contractor oust promptly proceed with the change directed. If the proposed method of adjustment is acceptable, the Contractor so advises the Architect and the method selected shall he utilized in the determination of future Applications for Payment. If the proposed method ofadjustment is trot acceptable, the (ont actor so advises the Architect. In such event, the method (if the adjustment will automatically become th t designated in Subparagraph 7.3.6. The Architect should prepare a Change Order for execution by the Owner, Architect and Contractor fur the Work directed by the Construction Change Directive when (a) the Contractor agrees to the proposed adjusnnen oft he Contract Sum and Contractnnt upon receipt of the Constmcion Change Directive or (b) the Contractor and Owner agree to the determination by the Architect of the change in Contract Sum pursuant to Subparagraph 7.3.6 mid Contract Time pursuant to Subparagraph 7.3.8. If, following the Architect's determination, no agreement is reached, the matter is referred to the Architect as a CLlint. 3/88 • • STAFFEVIEW FORM - FINANCIAL OBLIGATI AGENDA REQUEST X CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council Meeting of: FROM: Louise Schaper Library Name Division Department ACTION REQUIRED: Approval of Change Order number 13 increasing the amount of the project by $31,925.00. Monies to come from project contingencies. N/A General Government COST TO CITY: $31,925.00 Cost of this request 4150.9150.5804.00 Account Number 99073-20 Project Number S Category/Project Budget 1/,175%777 $ Funds Used to Date $ 2,S70,o2Z Remaining Balance BUDGET REVIEW: Budgeted Item U�y Bu get Manager Date CONTRACT/GRANT/LEASE REVIEW: f2A4 Accounting Manager City Attor ey STAFF Division Head ION: Department Director Finance & Internal Services Dir. Chie Mayor ve Officer New Main Library Program Category / Project Name New Main Library Program / Project Category Name Library Construction Fund Name Budget Adjustment Attached Date Internal Au 'tor Date 2 Zeo� Date Purchasing Manager va lc Received in Mayor's Office oC/oC� �� Date DateyO Cross Reference: Date Z-23. Date Date Z, ) Date Previous Ord/Res#: Orig. Contract Date: Orig. Contract Number: New Item: Yes No AmirmoezFosterHaileyJohnson k'AIDoR13II1SJ3I To: MayorM)YoLDe6Y Copy ob Kohler Sean Wagner Bill Browner From: Jim Foster Reference: Fayetteville Public Library, Change Order 13 Architects & Planners February 11.2004 This Change Order encompasses 12 changes for a total increase in the Contract Sum of $31,925. All items in the listing attached to the CO form have been submitted for and received Owner approval previously except for the following: Item 2. Provide for more attractive fireproofing solution for certain exposed steel members as described in PR 18 and provide column covers for three pipe hangers for an increase in Contract Sum of $15,414.00. Rather than the typical spray on fireproofing for the three tree -like pipe columns beneath the wave roof on the top floor, we requested pricing for intumescent painting. This paint expands in a fire to protect the steel. Also for the three pipe hangers that support the top floor slab around the monumental stairway, we have added column covers to conceal the fireproof spray. Item 10. Make revisions to electrical rooms to meet code and acoustic matters for an increase in Contract Sum of $111.00. There were a series of minor changes make electrical room walls meet fire resistance and acoustic isolation needs. Item 12. Incorporate into the Contract Sum the value of low voltage conduit work completed through 2003 under Construction Change Directive 6. CCD #6 with an initial value of $20,000 shall have a balance of $9,657.00 available for continuing this work. Increase the Contract Sum $10,343.00. Low voltage rough -in began last summer and continues. Costs under the CCD approach have been significantly less than originally estimated by the electrical subcontractor. Incorporating the work done so far into this CO gives the Contractor a means to submit for payment of this subcontractor. Please advise Bob Kohler or me if any items require further information. After . approval by the City, retain the original for City record and return all copies to me for distribution. Post Office Box 790. 100 West Center, Suite 302 • Fayetteville, AR 72702.479-442-5565 • FAX 479-442-SK49 2000 EOION Change Order (Instructions on reverse side) PROJECT: (Name and address) AIA DOCUMENT I G701-2000 CHANGE ORDER NUMBER: 13 OWNER ❑ DATE: 05 February, 2004 FAYETTEVILLE PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: 2000073-00 ARCHITECT ❑ CONTRACTOR ❑ 401 WEST MOUNTAIN STREET CONTRACT DATE: 21 MAY 2002 FIELD ❑ FAYETTEVILLE ARKANSAS 72701 TO CONTRACTOR: CONTRACT FOR: GENERAL CONSTRUCTION OTHER ❑ (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST - PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) Provide for changes to the Contract Documents as listed on "Attachment to Fayetteville Public Library Change Order #13" The original (Contract Sum) ( was $17,633,931.00 The net change by previously authorized Change Orders $ 1,315,982.70 The (Contract Sum) (C n--nt .l "s^xim' n n_:__prior to this Change Order was $18,949,913.70 The (Contract Sum) will be (increased) (d _ nrad)— (i.nrtigad) by this Change Order in the amount of s 31,925.00 The new (Contract Sum) including this Change Order will be $_18.981838.70 The Contract Time will be (unchanged) by 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 31 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document Alm. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 AREFFl+Ef4 (Typedname) (?ES te it ct STER BY sA CROSSLAND CONST. CO. INC PO BOX 907 ROGERS. AR 72756 CONTRACTOR (Typednanse) ignalure) JOHN PRIEST BY /g/l DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST FAYETTEVILLE, AR 72701 O W II R (Typed name) MAYOR DAN COODY L/ BY DATE 02000 AIA® AIA DOCUMENT G701-2000 CHANGE ORDER 02000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 Instructions GENERAL INFORMATION PURPOSE. This document is intended for use in implementing changes in the Work agreed to by the "' OwnerContractor and Architect. Execution of a completed G7o1 formiridieates agreement upon all the \'^G terms of the change, including any changes in the Contract Sum (or Guaranteed•Maxinium Price) and •, 1 1 .Contract.Time. '''�''..... fr RELATED DOCUMENTS. This document was prepared for use under the terms of AIA general conditions, including AIA Document Aim, General Conditions' df the Contrad`for Construction, and the general conditions contained in AIA Document -Am3;i�bbreviafed- Owner -Contractor AgieemenM Form for Construction Projects of Limited Scope —Stipulated Sum. - USE OF CURRENT DOCUMENTS. Prior to using any AIA document, the user should consult the AIA, an AIA component chapter or a current AIA Documents Price List to determine the current edition of each document. _ REPRODUCTIONS. AIA Document G7o1 is a copyrighted work and may not be reproduced or. excerpted from in substantial part without the express written permission of the AIA. The G7o1 document is intend- ed to be used as a consumable —that is, the original document purchased by the user is intended to be con- sumed in the course of being used. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce G7o1 in whole or in part. A limited license is hereby granted to retail purchasers to reproduce a maximum of TEN copies of a com- pleted or executed G7o1, butonly for use in connection with a particular project. COMPLETING THE G701 FORM DESCRIPTION OF CHANGE IN THE CONTRACT Insert a detailed description of the change or reference specific exhibits describing in detail the change to be made in the Contract by this Change Order, including any Drawings, Specifications, documents or other supporting data to clarify the scope of the change. 0 DETERMINATION OF COSTS Insert 'the'following information in the blanks provided, and strike out the terms in parentheses that do not apply: • the original Contract Sum or Guaranteed Maximum Price; • the net change by previously authorized Change Orders (note that this does not include changes authorized by Construction Change Directive unless such a change was subsequently agreed to by the Contractor and recorded as a Change Order); • the Contract Sum or Guaranteed Maximum Price prior to this Change Order; =.:.i theamount of increase or decrease`if any, in the Contract.Sum or Guaranteed Maximum-Price;.tr • and t,t the new Contract Sum or Guaranteed Maximum -Price as adjusted by this•Chang44e`Order:'' o, o CHANGE IN CONTRACT TIME - $o ,00 Insert the following information in the blanks provided, and strike out the terms in parentheses that do 0 not apply: O 2000 AIA ® • the amount in days of the increase or decrease, if any, in the Contract Time; and AIA DOCUMENT G701-7000 • the date of.Substantial Completion, including any adjustment effected by this Change.Order.. • .. ,•. INSTRUCTIONS EXECUTION OF THIS DOCUMENT When the Owner and Contractor, in concurrence with the Architect, have reached agreement on the change to be made in the Contract, including any adjustments in the Contract Sum (or Guaranteed Maximum Price) and Contract Time, the G7o1 document should be executed in triplicate by the two par - The American Institute ties and the Architect, each of whom retains an original. of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 WARNING: Unlicensed photocopying violates US. copyright laws and will subject the violator to legal prosecution. ATTACHMENT TO FAYETTEVILLE PUBLIC LIBRARY CHANGE ORDER #13 1. Provide for puppet theater and delete one door as directed in Proposal Request 16 for an increase in Contract Sum of: $1,058.00 2. Provide for more attractive fireproofing solution for certain exposed steel members as described in PR 18 and provide column covers for three pipe hangers for an increase in Contract Sum of $15,414.00 3. Provide drain system and drainage mat for Terrace 408 in accord with Proposal Request 19 for an increase in Contract Sum of $4,465.00 4. Delete duplicate garbage disposals as covered by Proposal Request 20 for a decrease in Contract Sum of ($200.00) 5. Delete one of two telephone enclosures per Proposal Request 21 for a decrease in Contract Sum of ($680.00) 6. Modify gypsum board ceiling detail as described in Proposal Request 22 for a decrease in Contract Sum of ($7,266.00) 7. Revise utility connections for Staff Lounge appliances as defined in Proposal Request 24 for an increase in Contract Sum of $170.00 8. Add closet and revise cabinet layout in Staff Lounge as directed in Proposal Request 25 for an increase in Contract Sum of $2,892.00 9. In lieu of 5 site benches, provide 3 and add center arm as described in Proposal Request 26 for a decrease in Contract Sum of ($230.00) 10. Make revisions to electrical rooms to meet code and acoustic matters for an increase in ContractSum of $111.00 11. Change railing infill panels from Lexan to curved, laminated glass with translucent PVB center layer as proposed in PCO 43 for an increase in Contract Sum of $5,848.00 12. Incorporate into the Contract Sum the value of low voltage conduit work completed through 2003 under Construction Change Directive 6. CCD #6 with an initial value of $20,000 shall have a balance of $9,657.00 available for continuing this work. increase the Contract Sum $10,343.00 SUMMARY OF CHANGE TO CONTRACT SUM, INCREASE $31,925.00 FAYETTEVI?LE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Louise Schaper From: Sondra Smith, City Clerk Date: February 23, 2004 Attached is a copy of Change Order Number 13 with Crossland Construction Company, Inc. in the amount of $31,925.00 on the Fayetteville Public Library. The original Change Order will be microfilmed and filed with the City Clerk. I am returning four signed copies of the contract to you. cc: Nancy Smith, Internal Auditor Bob Kohler, Library Board • 2000 EluION.�3��a, MICROFILMED AIA DOCUMENT G701-2000 ■Change Order (Instructions on reverse side) PROJECT: CHANGE ORDER NUMBER: 14 OWNER ❑ (Name and address) DATE: 24 March, 2004 ARCHITECT O FAYETTEVILLE PUBLIC LIBRARY ARCHITECT'S PROJECT NUMBER: 2000073-00 CONTRACTOR O 401 WEST MOUNTAIN STREET CONTRACT DATE: 21 MAY 2002 FIELD O FAYETTEVILLE ARKANSAS 72701 GENERAL CONSTRUCTION TO CONTRACTOR: CONTRACT FOR: OTHER ❑ (Name and address) CROSSLAND CONSTRUCTION COMPANY INC ATTENTION: JOHN PRIEST- PROJECT MANAGER 2510 WEST HUDSON ROAD ROGERS ARKANSAS 72756 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) Provide for changes to the Contract Documents as listed on "Attachment to Fayetteville Public Library Change Order #14" The original (Contract Sum) was $ 17,633,931.00 The net change by previously authorized Change Orders s . 1,347,907.70 The (Contract Sum) prior to this Change Order was $ 18,981,838.70 The (Contract Sum) will be (increased) (deerened (unchange) by this Change Order in the amount of $ 78,454.00 The new (Contract Sum) including this Change Order will be $_19,060,292.70 The Contract Time will be (inere--A) (dee-eased-) (unchanged) by —' ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is 31 JULY 2004 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph 7.3.8 of AIA Document Azm. Not valid until signed by the Architect, Contractor and Owner. AFHJ ARCHITECTS PO BOX 790 FAYETTEVILLE, AR 72702 NJ— • c,t • - 24 rtfQ-Q* DATE CROSSLAND CONST. CO. INC. PO BOX 907 ROGERS, AR 72756 CONTRACTOR (Typed name) turc) JOHN PRIEST BY DATE CITY OF FAYETTEVILLE 113 WEST MOUNTAIN ST MAYOR DAN COODY BY J/IL{ / DATE O2000 AIA® AIA DOCUMENT 6701-2000 CHANGE ORDER O2000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution. WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 ATTACHMENT TO FAYETTEVILLE PUBLIC LIBRARY CHANGE ORDER #14 1. Provide landscape irrigation in accord with Proposal Request 29 for an increase in Contract Sum of $30,417.00 2. Provide and install engineered soils and provide 49 cubic yards mulch material delivered to roof top garden per Proposal Request 31, as revised for an increase in Contract Sum of $23,960.00 3. Incorporate into the Contract Sum the value of low voltage conduit work completed between December 17, 2003 and January 20, 2004 under Construction Change Directive 6. Apply the balance In CCD #6 of $9,657.00 for continuing this work. CCD #6 is now void. Increase the Contract Sum $9,657.00 4. Under Construction Change Directive #7 incorporate into the Contract Sum . the value of low voltage conduit work completed between December 17, 2003 and March 2, 2004 beyond the maximum of CCD #6. CCD #7 with an initial value of $25,000 shall have a balance of $11,124.00 available for continuing $14,420.00 this work. Increase the Contract Sum SUMMARY OF CHANGE TO CONTRACT SUM, INCREASE $78,454.00 r THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Coody FROM: Holly Jones, Land Agents SUBJECT: Correction Deed DATE: May 13, 2004 S/ Zxi /nd MICROFh1 � IVEDksk dl i'1AY 14 2004 5'1- 41 L '(nL7 CITY OF FAYETTEVILLE MAYOR'S OFFICE Please find enclosed a Warranty Deed that is nearly identical to one that we prepared and recorded last year in August. This is for a 50 x 30 parcel of land between lot 4 of Brookside East Subdivision and Gulley Park (see drawing attached to deed). The Assessor's office contacted us about an error in the legal description of the deed and this document will correct that error. Thank you and if you have any questions, please don't hesitate to call me at extension 414. L C Part of Parcel No. 765-16082-002 -CORRECTION- WARRANTY DEED A Municipal Corporation (TO CORRECT DEED REF. 2003-00045866) BE IT KNOWN BY THESE PRESENTS: THAT the CITY OF FAYETTEVILLE, ARKANSAS, a Municipal Corporation, hereinafter called GRANTOR, for and in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, does hereby grant, bargain, sell and convey unto the AKBAR GOLMIRZAIE, a single person, hereinafter called GRANTEE, and unto Grantee's successors and assigns, the following described land situated in the County of Washington, State of Arkansas, to -wit: A part of the Northeast Quarter (NB'.) of the Southeast Quarter (SEY.) of Section 36, Township 17 North, Range 30 West, Washington County, Arkansas, and being further described as follows, to -wit: Beginning at the Northwest corner of Lot Numbered Four (4) of Brookside East Subdivision to the City of Fayetteville, Arkansas, as per plat on file in the Office of the Circuit Clerk and Ex -Officio Recorder of Washington County, Arkansas; thence North 25° 12' West 50.0 feet; thence North 64° 48' East 30.22 feet; thence South 25° 38' East 50.00 feet; thence South 64° 48' West 30.6 feet, to the Point of Beginning, and containing 1,520 square feet, more or less. TO HAVE AND TO HOLD the said lands and appurtenances hereunto belonging unto the said Grantee and Grantee's successors and assigns, forever. And the said Grantor, hereby covenant that they are lawfully seized of said lands and premises; that the same is unencumbered, and that the Grantor will forever warrant and defend the title to the said lands against all legal claims whatever. And we, the respective Grantor, hereby release and relinquish unto the said Grantee our respective rights of dower/curtesy and homestead in and to said lands. �1 WITNESS the execution hereof on this G1 1 day of fl/t— , 2004. CITY OF A Munietl BY: ATTEST: Son ra mith, City Clerk ACKNOWLEDGMENT STATE OF ARKANSAS ss. COUNTY OF WASHINGTON ARKANSAS BE IT REMEMBERED, that on this date, before the undersigned, a duly commissioned and acting Notary Public within and for said County and State, personally appeared Dan Coody and Sondra Smith, to me well known as the persons who executed the foregoing document, and who stated and acknowledged that they are the Mayor and City Clerk of the City of Fayetteville, Arkansas, a municipal corporation, and are duly authorized in their respective capacities to execute the foregoing instrument for and in the name and behalf of said municipal corporation, and further stated and acknowledged that they had so signed, executed and delivered said instrument for the consideration, uses and purposes therein mentioned and set forth „ �/ o•. ROY c. , `4`f , 2004. WITNESS my hand and .•.Mils .: Sr day of MY COMMISSION EXPIRES: J:' .OTARY ". NQ n o otary Public :rs 5 _t' 0.2 s 00 O0 6s b 00 O W1/ tia o�' A 0 RESOLUTION NO. 83-02 ' A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF SEVENTEEN MILLION SIX HUNDRED THIRTY- THREE THOUSAND NINE HUNDRED THIRTY ONE DOLLARS ($17,633,931.00) TO CONSTRUCT THE NEW FAYETTEVILLE PUBLIC LIBRARY; APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF SEVEN HUNDRED THOUSAND DOLLARS ($700,000.00); AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF TWO HUNDRED TWENTY ONE THOUSAND NINE HUNDRED NINETY-FIVE DOLLARS ($221,995.00). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby awards a construction contract to Crossland Construction Company, Inc. in the amount of Seventeen Million Six Hundred Thirty -Three Thousand Nine Hundred Thirty One Dollars ($17,633,931.00) to construct the New Fayetteville Public Library. Section 2. That the City Council hereby approves a project contingency in the amount of Seven Hundred Thousand Dollars ($700,000.00). Section 3. That the City Council hereby authorizes the Mayor to sign such a contract with Crossland Construction Company, Inc. Section 4. That the City Council hereby approves a Budget Adjustment in the amount of Two Hundred Twenty One Thousand Nine Hundred Ninety -Five Dollars ($221,995.00). PASSED and APPROVED this 21st day of May, 2002. APPROVED: ,�. F AYEIt '' � Ih� BYT a,i, T ) %%OODRUFF, Citr Clerk By: Lrt Ii'AN COO , Mayor r;�