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HomeMy WebLinkAbout80-02 RESOLUTION• RESOLUTION NO. 80-02 A RESOLUTION APPROVING AN AGREEMENT WITH CAMERON ASHLEY BUILDING PRODUCTS IN AN AMOUNT NOT TO EXCEED SIXTY-FIVE THOUSAND DOLLARS ($65,000.00) FOR THE PURCHASE OF VINYL WINDOWS AND SIDING FOR HOUSING REHABILITATION PROJECTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves an agreement with Cameron Ashley Building Products in an amount not to exceed Sixty -Five Thousand Dollars ($65,000.00) for the purchase of vinyl windows and siding for housing rehabilitation projects. Section 2. That the City Council hereby authorizes the Mayor or his duly authorized representative to sign any documents required to complete said purchases PASSED and APPROVED this 21St day of May, 2002. • • NAME OF FELE. CROSS REFERENCE: Resolution No. 80-02 05/21/02 Resolution No. 80-02 05/21/02 Agreement with Cameron Ashley Building Products for the purchase of vinyl windows and siding for housing rehabilitation projects. Bid Information 04/19/02 Departmental Correspondence to Mayor Coody & Council thru Hugh Eamest, Urban Dev. Director, from Yolanda Fields, Community Dev. Manager, regarding purchase of vinyl windows and siding. 05/21/02 Staff Review Form 05/30/02 Memo to Yolanda Fields, Community Dev. Manager, from Heather Woodruff, City Clerk NOTES: EQUAL HOUSING OPPORTUNITY_ • City of Fayetteville • Community Development Division Housing Rehabilitation Program 113 W. Mountain Street Fayetteville, AR 72701 Res.80-02 Helping to buHI a better Ccnn' y AGREEMENT FOR WINDOWS, VINYL SIDING AND RELATED MATERIAL This agreement, executed this 21st day of May , 2002, between the City of Fayetteville, Arkansas, hereinafter called the "City" and Cameron Ashley Building Products, hereinafter called "Supplier"and having an address at 418 S. Bloomington St, Lowell Arkansas 72762. In consideration of the following covenants contained herein the parties agree as follows: 1 The Suppher shall at the written request of the City, supply white, vinyl, single hung windows and/or white, vinyl, single slider windows for specific projects. (a) White, vinyl, double hung windows shall be based on a price of $1.40 per united inch. (b) White, vinyl, single slider windows shall be based on a price of $1.80 per united inch. 2. The supplier shall supply vinyl siding and all required accessories for specific projects. Color to be chosen by the homeowner(s) from stocked colors. (a) Vinyl siding shall be based on $49.95 per square. (b) 3/4" thick insulation board shall be based on $1.50 per 4' x 4' board. (c) Rolls of white coil stock shall be based on $46.00 per 2' x 50' roll. 3. The Supplier shall deliver windows and vinyl siding material to the addresses specified in writing by the City. 4. Community Development shall submit a request for payment to the City upon the receipt of an invoice. No payments shall be made until delivery of all required windows and/or siding. 5. The contract documents includes this agreement and the Bid Form identified as Invitation to Bid 3-1-02 including the General Conditions. 6. The first team of this agreement shall be from award of contract through December 31, 2002. The City has the option to renew this contract for 3 consecutive one year terms. Annual increases will be allowed based on the Consumer Price Index for all Urban Consumers (Index) as published by the U.S. Department of Labor, Bureau of Labor Statistics, published as of October 31, using 1982-84 as the base year. The initial index to be used is October 1999. 7. These contract documents constitute the entire agreement between the City and the Supplier and may be modified only by a duly executed written instrument signed by the City and Supplier. A C: e1 • • Res. 80-02 8. The Supplier shall not assign his/her duties under the terms of this agreement. 9. Supplier agrees to hold the City of Fayetteville and the Department of Housing & Urban Development (HUD) harmless and indemnify the City and HUD against all such claims for property damage, personal injury or death, arising from Supplier's performance of this agreement. 10. The City shall have the right to terminate this agreement for City's convenience upon written notice of Supplier, and Supplier shall terminate performance of supplies on a schedule acceptable to the City. In the event of termination for City's convenience City shall pay Supplier for all material delivered to date of termination. 11. All material called for herein shall be coordinated directly with the Project Manager for each project as designated by the City. 12. Nothing in this agreement shall be construed to give any rights or benefits to anyone other than the City and Suppher. IN WITNESS THEREOF, City and Supplier have executed this agreement, the effective date of which shall be May 21, 2002 ronACAshley B ding Products City Ccil ritw- 44_ ayette e Dan Coody, Mayor DATE ISSUED: March 29, 2002 BID NUMBER: 3-1-02 • • INVITATION TO BID RECEIPT OF BIDS• April 12, 2002, 4:00 p.m. Community Development Division 125 West Mountain Street Fayetteville, Arkansas 72701 . BUYER'S PHONE # (479) 575-8270 BUYER: City of Fayetteville, Arkansas, Community Development Division SCOPE: During the course of this year, The City of Fayetteville, Community Development Division, will purchase approximately 145 vinyl windows of various sizes to be installed in 10 homes and 136 squares of vinyl siding in various colors to be installed on 8 homes, located in the South Fayetteville area. Provide a manufacturer's specification sheet on the windows and siding. n ITEM # / DESCRIPTION c P Q,\C�S %Ka �'t_.c ATS t Rut% A. Supply white, single -hung, double pane, replacement windows with screens Price per united ' ch 1 640 1..3 Qo SttW) B. Supply white, single -slider, double pane, replacement windows with screens. Price per united inch s i 0 L las�o;�on Y9. 9S C. Supply in stock colors � minimum 4 over 4 vinyl siding. � Price per square D. Supply a minimum 3/4" thick insulation board. ri %C/ / Price per piece E Supply rolls of white coil stock. Cm4S — ? Price per roll 3.430 F. Supply vented soffit? �� lC/1 V1.471 Price per piece 6,00 G. Deliver a minunum order of eight windows. Price per delivery H. Deliver a minimum of 10 squares of vinyl siding. Price per delivery Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated above for the remainder of the year 2002. Name of Firm: Co c% ()sole G " O. Phone #,- A 1I—,1D— O. Complete Business Address: —Wa 5 ‘Crint J w, (Ill 1;it a Authonzed Signature. .l,���"` "�' Title' Federal ID #: E`�— \ k Q O�� IyDate: HIND/ cknitS 01, Q cbr moifli . We_ (to n& c nsldi E Ir Windows bedroom bedroom kitchen bathroom bedroom dining area hying room living room living room • COST COMPARISON Cameron Ashley 86ui x $1.40 = $120.40 86ui x $1.40 = $120.40 62inx$1.40=$ 86.80 58mx$1.40=$ 81.20 80thx$1.40=$112.00 86th x $1.40 = $120.40 86ui x $1.40 = $120.40 80th x $1.40 = $112.00 80thx$1.40=$112.00 Total cost of windows $985.60 Razorback Siding 86ui x $1.39 = $119.54 86ui x $1.39 = $119.54 62uix$I.39=$ 86.18 58ui x $1.39 = $ 80.62 80ui x $1.39 = $111.20 86ui x $1.39 = $119.54 86ui x $1.39 = $119.54 80uix$1.39=$111.20 80uix$1.39=$111.20 $978.56 Cameron Ashley vinyl siding $49.95 per sq x 13 sq = $649.35 insulation board $ 1.50 per pc x 78 pcs = $117.00 coil stock $46.00 per roll x 3 ros = $138.00 vented soffit $ 6.00 per pc x 21 pcs = $126.00 Total cost of siding $1,030.35 Total cost of windows Total cost of siding Total project cost Cameron Ashley $985.60 $1,030.35 $2,015.95 • Razorback Siding $49.95 per sq x 13 sq = $649.35 $ 1.95 per pc x 78 pcs = $152.10 $50.00 per roll x 3 ros = $150.00 $ 6.00 per pc x 21 pcs = $126.00 $1,077.45 Razorback Siding $978.56 $1,077.45 $2,056.01 $2,056.01 Razorback Siding ($2,015.95)Cameron Ashley $40.06 savings on one project, we currently have 33 projects, savings of more than $1,321.98 . 9 DATE ISSUED: March 29, 2002 BID NUMBER: 3-1-02 BUYER'S PHONE # (479) 575-8270 BUYER: City of Fayetteville, Arkansas, Community Development Division • INVITATION TO BID RECEIPT OF BIDS• April 12, 2002, 4:00 p.m. Community Development Division 125 West Mountain Street Fayetteville, Arkansas 72701 SCOPE: During the course of this year, The City of Fayetteville, Community Development Division, will purchase approximately 145 vinyl windows of vanous sizes to be installed m 10 homes and 136 squares of vinyl siding in various colors to be installed on 8 homes, located in the South Fayetteville area. Provide a manufacturer's specification sheet on the windows and siding. ITEM # / DESCRIPTION A. Supply white, single -hung, double pane, replacement windows with screens. Price per united inch • 3'i B. C. D. E. F. G. H. Supply white, single -slider, double pane, replacement windows with screens Price per united inch • 39 Supply in stock colors of 44mil, minimum 4 over 4 vinyl siding. Supply a inmunum 3/4" thick insulation board. Supply rolls of white coil stock. Supply vented soffit? Deliver a minimum order of eight windows. Deliver a minimum of 10 squares of vinyl siding. cisPrice per square 1-19 Price per piece Price per roll 50 Price per piece (t) Price per delivery Price per delivery Upon signing this Bid, the bidder certifies that they have read and agree to the requirements set forth in this bid proposal, mcludmg specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated above for the remainder of the year 2002. Name of Finn: eRcan c bac(c S ick; si (Ah Comp( lete Business Addres S�4 s"^" L:"car, / Lat e( Authorized Signature: CTitle: Federal ID #: I — CY"'1 Oki I Phone # Roo (8 i 05fl 14r. 71>4S �b,onaSeC� Date: y1 -.1C)& FAYETTEVIQLE THE CITY OF FAYETTEVILLE. ARKANSAS DEPARTMENTAL CORRESPONDENCE • DATE: April 19, 2002 TO: The Mayor and Council THRU: Hugh Earnest, Urban Development Director FROM: Yolanda Fields, Community Develop I ent SUBJECT: Purchase of vinyl windows and siding. Background The City's Community Development (CD) Division hires contractors to supply and install windows and siding on homes owned and occupied by low-income homeowners. The installer adds a handling fee to the cost of the windows and siding. The general contractor adds markup to the cost of the windows and siding. Current Status The council is being asked to approve an agreement with Cameron Ashley Building Producs. This will provide a savings to the City's Community Development (CD) Division on the purct . of windows and siding directly from a supplier. CD is required to improve the energy efficiency, weatherization, and reduce lead-based paint hazards. Buying directly from a supplier will be a cost saving measure. CD currently has 31 homes that require window replacement and 26 siding installation projects. Recommendation The staff recommends approval of this agreement. M1 0 • • STAFF REVIEW FORM XX AGENDA REQUEST XX CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of J�d 2 FROM: Yolanda Fields Name Community Development Urban Development Division Department ACTION REQUIRED: C1yy,,,,tA--- .9 r� t r� ��yy Approval of this agreement between the City and Ra '^�'� fly fo°r the purchase of vinyl windows and vinyl siding for Housing Rehabilitation projects. Si. Fc 05 COST TO CITY: Cost of this Request $65,000.00 LBP & Energy Conser. Category/Project Category/Project Name 2180-4940-5315-00 Housing Rehab Account Number Project Number Funds Used To Date Program Name 465.000,0o Comm. Dev. Remaining Balance Fund BUD H' T as •Atli gat Budgeted Item Budget Adjustment Attached B+dget Manager Administrative Services Director /GRANT/LEASE REVIEW: GRANTING AGENCY: AcconntingManage a Internal Au or Date City ttorney XX Purchasing Officer Date ADA Coordinator Date 1 -19 -0a - Date Grants Coordinator Date STAFF RECOMMENDATION: Approval of this agreement. Divisioo He� Date Cross Reference ALL JL A / ��n:060/, New Item: Yes Dep.rtmit ;ire for Date / I Prev Ord/Res #: Adm' s`,,tra-Itive ervices Director /`c� Date (.(� ✓ ��Z. Orig Contract Date:.. Mayor Date 0o►15011' lue/co I 1 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Yolanda Fields, Community Development/Urban Development From: Heather Woodruff, City Clerk Date: May 30, 2002 Please find attached a copy of Resolution No. 80-02 approving an agreement with Cameron Ashley Products for the purchase of vinyl windows and siding for housing rehabilitation projects. The original will be microfilmed and filed with the City Clerk c cc: Nancy Smith, Internal Audit o 010 03 update Document Reference RES Date 5212002 City of Fayetteville Index Maintenance Iterir Action Ref. Taken Brief Description 80-02 VINYL WINDOWS/SIDING/HOUSING REHAB. • 5/28/2002 16:33:02 Enter Keywords • RES. 80-02 AGREEMENT CAMERON ASHLEY BUILDING $65,000.00 VINYL WINDOWS SIDING HOUSING REHABILITATION PROJECTS File Reference # • MICROFILM Security Class Retention Type: Expiration Date • **** Active **** Date for Cont/Referred: Name Referred to Cmdl-Return Cmd8-Retention CmdS-Abstract Yes No Cmd4-Delete Cmd3-End Press 'ENTER' to Continue (c) 1986-1992 Munimetrix Systems Corp.