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Home My WebLink About77-02 RESOLUTIONr In RESOLUTION NO. 77-02 • A RESOLUTION APPROVING CONTRACT AMENDMENT #2 IN THE AMOUNT OF TWO THOUSAND FIVE HUNDRED ELEVEN DOLLARS AND SIXTY ONE CENTS ($2,511.61) WITH McGOODWIN, WILLIAMS AND YATES, INC TO FUND AN EXPANDED CULTURAL RESOURCE SURVEY; APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF TWENTY-FIVE THOUSAND DOLLARS ($25,000.00); AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF TWENTY-SEVEN THOUSAND FIVE HUNDRED ELEVEN DOLLARS AND SIXTY ONE CENTS ($27,511.61). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves Contract Amendment #2 in the amount of Two Thousand Five Hundred Eleven Dollars and Sixty One Cents ($2,511.61) with McGoodwin, Williams and Yates, Inc. to fund an expanded Cultural Resource Survey. Section 2. That the City hereby approves a Project Contingency in the amount of Twenty -Five Thousand Dollars ($25,000.00). Section 3. That the City Council hereby approves a budget adjustment in the amount of Twenty -Seven Thousand Five Hundred Eleven Dollars and Sixty One Cents ($27,511.61). Section 4. That the City Council authorizes the Mayor to sign such an amendment to the contract with McGoodwin, Williams and Yates, Inc. PASSED and APPROVED this 7th day of May, 2002. -'E- f .4 1- RXVOODRUFF, Clerk APPROVED. By DA COODY, Mayor NAME OF FILE: CROSS REFERENCE: Resolution No. 77-02 05/07/02 Resolution No. 77-02 05/07/02 Amendment No. 2 for Engmeenng Services to fund an expanded cultural resource survey regarding the Westside Wastewater Treatment Facility with McGoodwin, Williams and Yates, Inc. 05/23/02 Letter to Greg Boettcher, Public Works Director, from James C Ulmer, Vice President, McGoodwin, Williams and Yates, Inc., regarding Wastewater System Improvement Project 05/09/02 Letter to James C. Ulmer, from Greg Boettcher 04/09/02 Departmental Correspondence to Mayor Coody and Fayetteville City Council from Greg Boettcher, Public Works Director, regarding Amendment No. 2 04/03/02 Letter to Greg Boettcher, Public Works Director, from James C. Ulmer, Vice President, McGoodwin, Williams and Yates, Inc. regarding Broyles Road Extension 03/28/02 Letter to James C. Ulmer, from Robert C. Mainfort, Jr., Arkansas Archeological Survey, regarding the Broyles Road Extension 05/07/02 Staff Review Form 05/24/02 Memo to Greg Boettcher, Public Works Director, from Heather Woodruff, City Clerk NOTES: ti • • A N 0 4s. 77- D2 AMENDMENT No. 2 TO CITY OF FAYETTEVILLE AGREEMENT FOR ENGINEERING SERVICES WESTSIDE WASTEWATER TREATMENT FACILITY WHEREAS, on March 21, 2000, the City of Fayetteville (the Owner) and McGoodwin, Williams and Yates, Inc. (the Engineer) entered into an Agreement for Engineering Services in connection with the construction of the new Westside Wastewater Treatment Plant to serve the Illinois River Basin. The scope of these services included preliminary studies and preliminary design, resulting in a Preliminary Engineering Report setting forth the findings; and WHEREAS, the Engineer has completed those services required under the original scope including preparation and submittal of the Preliminary Design Report; and WHEREAS, The overall project (hereinafter referred to a "the Overall Project") being developed by the Owner includes an upgrade of the existing Paul Noland Wastewater Treatment Plant on the east side of the city and the sewer system collection and transmission facilities work for both the east and west sides. This work is being accomplished by three other engineering consultants; and WHEREAS, the Owner requested that the Engineer's and it subconsultants' original scope be expanded to include services relating to the Overall Project; and WHEREAS, the Engineer agrees to provide the requested services; NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, the Owner and the Engineer, the parties hereto, stipulate and agree that the Agreement for Engineering Services dated March 21, 2000, is hereby amended in the following particulars: Section IV. Services to be Furnished by the Engineer During Design Phase Additional Services. The Engineer shall conduct other studies and analyses as required to facilitate the production and approval of the Facility Plan, environmental permitting, and public involvement as required, said activities being amended to include: • Conduct a Cultural Resources Survey on the proposed alignment for Broyles Road, from Highway 62 (Farmington) to the proposed plant site. 3 • ess. 77- oz These services to be furnished by the Engineer shall be subject to the agreed cost ceiling set out in Section XII.5 as amended. Section X. Subcontracting Add the following paragraph: "The Engineer shall furnish copies of all sub - agreements if requested by the Owner." Section XII. Fees and Payments 1. Section A is amended as follows: The fixed set out in this section is increased to $130,624.60. 2. Attachment "A" to Contract Amendment Nol of February 5, 2002 is amended as follows: Sponsored Research Program - $47,392.01 3. Section D, second paragraph, first line, is amended to read as follows: "The estimated total compensation for the services set out under Section IV.A as amended is $1,538,109.61, including the fixed fee of $130.624.60 and reimbursable expenses." 4. After the last paragraph under Section D, add the following: "The Engineer shall furnish copies of invoices, billing information, and other materials as the Owner may request, to verify the accuracy of invoices and the nature of the work being performed." All other provisions of the original agreement with Amendments, remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed this rid day of , 2002. CITY OF FAYETTEVILLE, ARKANSAS McGOODWIN, WILLIAMS AND YATES, INC. 4 ATTEST: rl Yates, Presiden mes C. Ulmer, e -President Telephone 501/443-3404 McGoodwin, Williams and Yates, Inc. Consulting Engineers 909 Rolling Hills Drive Fayetteville, Arkansas 72703 E FAX 501/4434340 p May 23, 2002 Re: Wastewater System Improvement Project Fayetteville, Arkansas MWY Project No. Fy-296 Mr. Greg Boettcher, P E Public Works Director City of Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 Dear Greg: Attached herewith are three executed copies of Contract Amendment No. 2 for the above captioned project. We trust these documents are in order and ready to be processed. Please feel free to give me a call if you have any questions or need additional information. JCU:sc Enclosure Cordially yours, • James C. Ulmer, P. E. Vice -President FAYETTEVILLE • THE CITY OF FAYETTEVILLE, ARKANSAS May 9, 2002 Mr. James C. Ulmer, P E McGoodwin, Williams and Yates, Inc. 909 Rolling Hills Drive Fayetteville, AR 72701 RE: Cultural Resource Survey — Broyles Road Contract Amendment No. 2 $2,511.61 Increase Dear Mr Ulmer, The Fayetteville City Council approved this contract amendment at its meeting on May 7, 2002. Enclosed please find three copies of Amendment No. 2 which must be signed and returned. A fully -executed copy shall then be returned for your records This letter may be considered your formal authorization to proceed with the additional scope of work and enables the authorization of Sponsored Research Program to complete the Broyles Road survey concurrent with their other survey activities in this area. If you have any questions, please don't hesitate to call me. Sincerely, City of Fayetteville Greg Boettcher, P.E. Public Works Director ]db 113 WEST MOUNTAIN 72701 478621-7700 FAX 4786768267 It 0 • .rt • • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Dan Coody and Fayetteville City Council FROM: Greg Boettcher, P.E., Public Works Director Date: April 9, 2002 SUBJECT: Amendment No 2 West Side Wastewater Plant McGoodwin, Williams and Yates, Inc. BACKGROUND The City of Fayetteville has an agreement with McGoodwin, Williams and Yates, Inc. regarding professional services for the West Side Wastewater Treatment Plant. Included under the scope of this agreement is the subcontracting of a cultural resource survey with the Arkansas Archaeological Survey Sponsored Research Program This activity was originally included in the agreement as a subcontract cost of $45,000.00 and is being performed at a cost of $44,993.38. The review of this scope of study found that the proposed alignment of the Broyles Road Extension (from Highway 62 in Farmington West to the West Side Treatment Plant Site) was not included under the list of cultural survey areas. The original scope of the Cultural Resource Survey was specified to include the 300 acre site, the interceptor sewer line routes, force main routes and pumping station sites. DISCUSSION On March 25, 2002 McGoodwin, Williams and Yates was requested to obtain a proposal from the Sponsored Research Program to include the new off-site alignment for Broyles Road. A copy of the April 3, 2002 response letter and the proposal from the Sponsored Research Program are attached. The increased cost for the added work is $2,511.61 c c • • Since the approval of Contract Amendment No 1 did not include any contingency funds, it is necessary for this matter to be brought before the City Council for approval. It is requested that the current approval include a contingency of $25,000.00 to allow any future minor authorizations to be handled administratively. RECOMMENDATION It is recommended that the Fayetteville City Council approve a budget adjustment m the amount of $27,511.61, and authorize the Mayor's execution of Contract Amendment No 2 for McGoodwin, Williams and Yates, Inc. for $2,511.61. 2 • • McCoodwin, Williams and Yates, Inc. Consulting Engineers 909 Rolling Hills Drive Fayetteville, Arkansas 72703 Telephone 501/443-3404 FAX 501/4434340 • 2002 April 3, 2002 Re: Broyles Road Extension F&M Bank North to North City Limits MWY Project No. F-30 Greg Boettcher, P E Public Works Director City of Fayetteville 113 W. Mountain Street Fayetteville, Arkansas 72701 Dear Greg: In accordance with your request, we enclose a proposal from the Arkansas Archeological Survey Sponsored Research Program for performing a cultural resource survey for the offsite construction along Broyles Road between the City's property and Highway 62 in Farmington. If the City of Fayetteville chooses to authorize this work, our firm would require a contract amendment for this project, to add the cultural resource survey to our scope of work. As payment for this additional work, we would bill the City for the actual cost of the survey as outlined in the attached proposal, plus an engineering fee of five percent (5%). If you wish to proceed with the cultural resource survey for this Broyles Road construction in Washington County and Farmington, please advise us accordingly. Cordially yours, JCU:vsd Enclosure ames C. Ulmer, P.E. Vice President APPROVED THIS DAY OF APRIL, 2002. Greg Boettcher, P.E. Public Works Director - City of Fayetteville L BI 04 • ARKANS% ARCHEOLOGICAL tURVEY Sponsored Research Program, 2475 N. Hatch, Fayetteville AR 72704 Phone: (501) 575-6560, Fax (501) 5753453 March 28, 2002 Mr. James C. Ulmer, P.E. McGoodwin, Williams and Yates, Inc. 909 Rolling Hills Dr. Fayetteville, AR 72703 RE: Broyles Road Extension Dear Mr. Ulmer, RECEIVED APR 01 2002 MaGoodw in, Williams and Yates Thank you for your letter of March 26. I have reviewed the plans for the subject project and prepared a proposed budget (enclosed) for performing a cultural resources survey for the project area. The total cost will not exceed $2,392.01 We look forward to working with you on this project. Your signature in the space provided below will constitute a Notice to Proceed. Sincerely, '2 C u Robert C. Mainfort, Jr. James C. Ulmer L L R ARKAIlltAS ARCHEOLOGICAL &LEY Sponsored Research Program Project Name: Broyles Road Date Prepared: 3/28/02 Contractor: McGoodwin, Williams and Yates, Inc. PERSONNEL if Persons # Days Salary/Day Subtotal Total FIELD Principal Investigator $ 264.40 $ Project Archeologist 1 1 $ 196.08 $ 196.08 Archeological Assistants 2 1 $ 129.85 $ 259.70 ANALYSIS/REPORT Principal Investigator $ 264.40 $ Project Archeologist 1 3 $ 196.08 $ 588.24 Archeological Assistants 2 2 $ 129.85 $ 519.40 Editor 1 0.5 $ 107.76 $ 53.88 TRAVEL miles @ $0.35/mile $ REPORT REPRODUCTION OTHER photographic and other supplies OVERHEAD 0 33.0% CURATION 0.5 cubic feet artifacts @ $185/ft3 ($93 minimum) 1 inches documents @ $12.50/inch ($15 minimum) 1,617.30 $ 100.00 $ 566.71 $ 93.00 $ 15.00 BUDGET TOTAL $ 2,392.01 Dr. Thomas J Green Dr. Robert C. Mainfort, Jr. Director Sponsored Research Administrator N• STAFF REVIEW FORM • X AGENDA REQUEST CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of May 7, 2002 FROM: Gree Boettcher Name Public Works Public Works Division Department ACTION REQUIRED: Approval of Contract Amendment No.2 and a contract contingency of $25,000.00 relating to the Wastewater System Improvement Project, total approval amount being $27,511.61. As per City's request to McGoodwin, Williams and Yates, the cultural resource survey scope has been expanded to include the off-site alignment of the proposed Broyles Road Extension to serve the new West Side Wastewater Plant. The added scope of work represents a contract increase of $2,511.61. COST TO CITY: $27,511.61 Cost of this Request 4480-9480 Account Number 98105 Project Number $11,800,000.00 Professional Category/Project Budget Category/Project Name $337,000.00 Wastewater Improvements Funds Used To Date Program Name $11,4631000.00 Water and Sewer Bonds - Since 2000 Remaining Balance Fund BUDG T REV EW: X Budgeted Item _ Budget Adjustment Attached Budget Manager Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: i Oat; Witco a Accounting Manager Date Vat_ yAs% City A{torney Date AU . 411510a - Purchasing Officer Date GRANTING AGENCY: ADA Coordinator Date GCU.GL nternal ditor `t7►4°a- Date Grant Officer Date STAFF RECOMMENDATION: Division Head Dep Admin Ma or /f Date Date ON --/0-D2 Date Date Cross Reference New Item: Yes No Prev Ord/Res #: Orig Contract Date: IIISTAFF REVIEW FORM • Page 2 Description Meeting Date Comments: Budget Coordinator Reference Comments: Accounting Manager Reference Comments: City Attorney Reference Comments: Purchasing Officer Reference Comments: ADA Coordinator Reference Comments: Internal Auditor Reference Comments: Grants Offcier Reference Comments: FAYETTEVA.LE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • To: Greg Boettcher, Public Works Director From. Heather Woodruff, City Clerk Date: May 24, 2002 Please find attached a copy of Resolution No. 77-02 approving Contract Amendment #2 for engineering services Westside Wastewater Treatment Facility with McGoodwin, Williams and Yates, Inc. I am returning two (2) original contract amendments to you. The third original will be microfilmed and filed with the City Clerk cc: Nancy Smith, Internal Audit Billy Ammons, OMI Cit Me 05/