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Home My WebLink About55-02 RESOLUTION• RESOLUTION NO. 55-02 A RESOLUTION APPROVING AN EXPENDITURE INCREASE IN THE AMOUNT OF TWO THOUSAND EIGHT HUNDRED TEN DOLLARS AND SIXTEEN CENTS ($2,810.16) TO PROVIDE FOR ELECTRONIC PAGER SERVICE FOR THE FAYETTEVILLE FIRE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby approves an expenditure increase in the amount of Two Thousand Eight Hundred Ten Dollars and Sixteen Cents ($2,810.16) to provide for electronic pager service for the Fayetteville Fire Department. PASSED and APPROVED this 2nd day of April, 2002. HFATHER WOODRUFF, City erk APPROVED: By DAN COODY, Mayo • • NAME OF FILE: CROSS REFERENCE: Resolution No. 55-02 04/02/02 Resolution No. 55-02 03/12/02 Memo to the Fayetteville City Council from Chris Bosch, Fire Chief, cc to Mayor Coody, regarding Fire Department's High Band Radio System 04/02/02 Staff Review Form 04/03/02 Memo to Chris Bosch, Fire Chief, from Heather Woodruff, City Clerk NOTES: • From the Desk of the Fire Chief Memo Toe The Fayetteville City Council Front Chris Bosch, Fire Chief CO Dan Coody, Mayor DERN March 12, 21)02 Re Fire Department's High Band Radio Systern Fayetteville Fire Dept Cumuli*, the Fire Department utilizes a high band paging and radio system to notify its off-duty personnel when the need for emergency callback arises. This callback is often utilized for events such as multiple alarm fires, natural disasters and other events that may require additional staffing upgrades. There are also several services, which must be perfomied in order to keep this system working efficiently and effectively. Some examples of those services are regular hardware and software upgrades, the issuance of high band radio pagers to each Fre Department employee and annual repeater and antenna maintenance at the current tower site breed on Mt Sequoyah. After carefully examining historical data related to the use of this system, we have detemiined that this system is quite costly, overly complicated and seldom used In fact these units are only used approximately 3-4 times per year. Further, the proposed upgrade of this system and its components vall cost the City approximately $62903 (as a one time cost), plus future expenditures for the above- menboned improvements. These funds have been identified in the 2902-2006 Capital Improvements Budget I believe it is possible for the Fire Department to aixomplish the same goal by utilizing standard digital pagers from our current vendor and generate a cost savings of approximate* $58,844. It is my understanding the City Council has paced a ceiling on the amount of money available for ft* annual paging contract with Ancorn. This proposal Id place the City above the annual dollar Frit as prescribed by the Couneit however, I believe, the savings realized by this change will be beneficial to all parties irwolved in this process and will reduce the woddoad for other City Departments who are charged with maintaining this obsolete system as well as reduce the amount of confusion related to the current emergency call-back procedures. Wrth this in mind I am requesting that the Fre Department be allowed to exceed the current annual pager allocation -funding limit Si the amount of :2,810.16. I have attached a copy of the proposed project cost worksheet for your review. If you have any questions I MI be happy to discuss them With you, at your convenience. Attachments/ 1 0; 10 Total Cost of New and Proposed Equipment •••• • • Fayetteville Fire Dept. High Band Paging System Proposal Annual Total CO Total Ls 11,980.00 $ 31,280.00 $ 2,655.00 $ 4,244.00 1 Ls 6,000.00 $ 250.00 0 c) o co 01 41, $ 400.00 00) et cn co 10 4,1i • ‘r CD « c•i cs (0 a _ Unit Price $ 599.00 73-) Cv) 531 1061 6000 250 2980 400 Motorola VHF Portable Radio w/antenna charger, belt, and high cap battery Motorola Minitor 3, Channel 2 VHF Pager, w/charger and battery Motorola SM -120 16 Channel VHF Mobile Radio, w/antenna and installation. Motorola SM -120 VHF Mobile Radio w/power supply, antenna and installation Motorola MTR-2000 100 watt VHF Repeater w/duplexer Labor to install and set-up Repeater [\/HF Repeater Antenna System w/antenna, feedline, grounding, installation. FCC VHF Repeater Coordination Fee irequeno 0 0.1 80 10 n a- r s- a- Z.: a 0 Sales Tax: 3 0 I- .0 7 0 $ 62,903.19 1 OA r 0; 10 Ct. st a $ 58,844.07 Cost of High Band Upgrade _ Cost of New and Proposed Paging Equipment( from above listing) Total Savings: • • STAFF REVIEW FORM Agenda Request FOR THE FAYETTEVILLE CITY COUNCIL MEETING OF April 2, 2002 FROM: Chris Bosch Fire Chief Fire Name Divtsion Department ACTION REQUIRED: R RtreutIon Increasing the we anmsal Pager/Cee Phone agotmerd by the amount ofTaTncreaseg thts &nowt Mil allow the Fire Dept to saw approxlmatety 160,000 In the 2002 CIP Budget scheduled for an upgrade to the High Band Pageing System, COST TO CITY: 428 II, ou Cost of this request lolo-Nolo-S-sa/0-01 Account Number Project Number Categay/PrcSixt Budget 14 -VA-a' Funds Used To Date , Remaining Balance -SEMICGS 4 CLAMES Category/Project Name C %Mc_ dope auktot4S Program Narbe tec-rtat_ TAX FUND BUDGET REVIEW: X )4144tia=s Budget GntdlnMir frl A-Ald&CA- Budgeted Item Budget Adjustment Attached Administrative Services Director CONTRACT/LEASE REVIEW Purchasing Officer GRANT APPLICATION REVIEW 4211W° 3//q/oL Date PIGC Date STAFF RECOMMENDATION Increase the City's annual Cell Phone & Pager allotment by ai 2. 110. I (r, CROSS REFERENCE Division Head Date 31/7 -707 - NEW ITEM: PREV/ORD/RES, ORIG, CONTRACT DATE CONTRACT* YES N/A N/A N/A • DESCRIPTION COMMENTS: Budget Coordinator Accounting Manager City Attomey Purchasing Officer ADA Coordinator Internal Auditor STAFF REVIEW FORM MEETING DATE Reference Comments: Cht-Agal maw t t 2S I od 71.; • Reference Comments: Reference Comments: Reference Comments: Reference Comments: Reference Comments: .12)/ 8.46 is -44Ar crAertni— /warts -ftst ate dread,' a Neat" ar n r c.oattract a 0 w2.cl000 • 7A414141 3 td --oz.. •11 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE • • .0 To: Chris Bosch, Fire Chief From: Heather Woodruff, City Clerk Date: April 3, 2002 Please find attached a copy of Resolution No. 55-02 approving an expenditure increase to provide for electronic pager service for the Fayetteville Fire Department. The original will be microfilmed and filed with the City Clerk. cc: Nancy Smith, Internal Audit 010 03 Update Document Reference RES Date 4022002 City of Fayetteville —index malntenance Itdir Action Ref. Taken Brief Description 55-02 • 4/05/2002 8:39:04 EXPENDITURE INCREASE/PAGER SERVICE Enter Keywords • RES. 55-02 EXPENDITURE INCREASE $2.810.16 ELECTRONIC PAGER SERVICE PAGER FAYETTEVILLE FIRE DEPARTMENT FIRE File Reference # 0 MICROFILM Security Class Retention Type: Expiration Date **** Active **** Date for Cont/Referred: Name Referred to • • • Cmdl-Return Cmd8-Retention Cmd5-Abstract Yes No Cmd4-Delete Cmd3-End Press 'ENTER' to Continue (c) 1986-1992 Munimetrix systems Corp.