HomeMy WebLinkAbout53-02 RESOLUTIONRESOLUTION NO. 53-02
A RESOLUTION TO ACCEPT THE 2002 COMMUNITY
DEVELOPMENT BLOCK GRANT IN THE AMOUNT
OF $647,000 00 AND TO APPROVE SUB -RECIPIENT
GRANT AGREEMENTS WITH HABITAT FOR
HUMANITY ($20,000.00); FAYE11EVILLE BOYS AND
GIRLS CLUB, INC.•($30,000 00); AND FAYETTEVILLE
PUBLIC LIBRARY ($13,000 00)
WHEREAS, after two public meetings attended by non-profit
agencies and staff; and after proper public notification and
presentation of the Community Development Program to groups
both in English and Spanish, the Community Development Division
of the City of Fayetteville presented its request for 2002 Community
Development Block Grant funds for the Consolidated Action Plan -
2002.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville,
Arkansas hereby gratefully accepts and thanks the Department of
Housing and Urban Development for the $647,000.00 Community
, Development Block Grant for 2002
Section 2. That the City Council of the City of Fayetteville,
Arkansas hereby approves the following Sub -Recipient Grant
Agreements attached as Exhibits A, B, C, and:
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A. Habitat For Humanity ,
B. Fayetteville Boys and Girls Cub, Inc.
C Fayetteville Public Library
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Res. -53-02
$20,000.00
$30,000.00
$13,000.00
Section 3. That the City Council of the City of Fayetteville,
Arkansas hereby authorizes Mayor Coody to sign each grant
agreement and any other document needed for the 2002 Community
Development Block Grant.
A
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PASSED and APPROVED this the 19th day of March, 2002.
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By:
4
/
eather Woodruff, Ci
Clerk
APPROVED:
By: 1gnri
DAN COODY, Ma
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NAME OF FILE:
CROSS REFERENCE:
Item #
Date
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Resolution No. 53-02
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Document
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1
10/07/02
Amendment #1
NOTES:
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NAME OF FILE:
CROSS REFERENCE:
Resolution No. 53-02
•
03/19/02
Resolution No. 53-02
03/19/02
Community Development Block Grant Program Sub -Recipient Grant
Agreement (Habitat for Humanity)
03/19/02
Community Development Block Grant Program Sub -Recipient Grant
Agreement (Fayetteville Boys & Girls Club)
03/19/02
Community Development Block Grant Program Sub -Recipient Grant
Agreement (Fayetteville Public Library)
01/01/02
Funding Approval/Agreement
11/15/01
Community Development Block Grant Program Consolidated Action
Plan - 2002
02/27/02
Memo to Mayor Coody & City Council from Hugh Earnest, Urban
Development Director
03/19/02
Staff Review Form
03/21/02
Memo to Yolanda Fields, Community Development Manager, from
Heather Woodruff, City Clerk
NOTES:
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COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SUB -RECIPIENT GRANT AGREEMENT
FAYETTEVILLE BOYS & GIRLS CLUB
This Agreement, entered into on this i9t4, of )fd/ezi 2002, between the City of
Fayetteville, Arkansas, hereinafter known as the "City", and Fayetteville Boys & GirLs Chib,
hereinafter known as "FBGC" an Arkansas non-profit corporation.
WHEREAS the City has received funding from the U.S. Department of Housing and Urban
Development (HUD) for Community Development Block Grant (CDBG) funds from the CDBG
Entitlement Cities program established under Title I of the Housing and Community Development
Act of 1974, as amended, and the rules, regulations, pohcy memoranda, and other authority
thereunder collectively, the "Act", and administered by the City;
WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a
"national objective" as defined in the Act; the national objective to be fulfilled by the FBGC is:
Provide programs for at -risk youths and academic performance (homework support tutoring).
WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG
monies on the basis of race, color, national origin, sex, age or handicap;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the
FBGC agree as follows;
1. Sub -recipient Designation and Administration of Grant. The City hereby designates and the
FBGC hereby agrees to serve as the sub -recipient of the City's CDBG Entitlement Grant and
to administer such grant in accordance with this agreement, and the Act.
2. Upon execution of the Agreement, the City agrees to allocate Thirty -Thousand Dollars
($30,000) to provide programming that gives at -risk youths, skills to be successful in life.
3. The funding in this agreement shall begin on the date first written above and expire on
December 31, 2002 .
4. Statement of services: Provide programs to at -risk youths 5 days a week.
5. Other requirements. To furnish to the City on a quarterly basic, a sunmsary report on the
project and its particulars. Quarterly reports (Jan -Mar, Apr -Jun, Jul -Sep, Oct -Dec 2002) are due
within fifteen days after the quarter ends. Failure to provide the required documentation and
information will affect the funding in this agreement and future Request for Funding.
Page 1 of 6
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6. Scope of Services, the FBGC agrees to. Provide programs to at -risk youths, programs
include but not limited to; Provision for a safe environment, Provision for numerous
programs to develop leadership/ life skills and assist with academic performance
(homework support tutoring), Provision of adult role model for youth development of
various sport skills and recreational activity appreciation, Provision of programs to aid in
making good choices and educate about lifestyle risk.
(a) Describe the project particulars: Programs to develop leadership/life skills and assist with
academic performance. Programs to aid in making good choices and educate about
lifestyle nsk.
(b) Describe other responsibilities directly or indirectly related to the project. Provide feedback
from the parents of students involved in the programs.
(c) To make available all records for review by the City, and HUD personnel as requested.
(d) To furnish to the City at the completion of the programs, a summary report on the programs
and the particulars.
(e) To comply with all applicable federal, sate, and local laws and regulations pertaining to the
performance of the CDBG grant, including but not limited to;
• Title VI of the Civil Rights Act of 1964(42 U.S.C. 2000d et seq.), and Implementing
regulations in 24 CFR Part 1, Together with section 109 of the Act (see 560.602), prohibit
discrimination in any program or activity Funded in whole or in part with funds made
available under this part.
• 24 CFR Part 570.502 Grant Administration.
• 24 CFR Part 570.607 Employment & Contracting Opportunities for low income persons.
• 24 CFR 570.611 Conflict of Interest
(f) To submit to the City any and all documents demonstrating compliance with all federal,
state, and local rules and regulations. Such demonstrations shall be provided at the request
of the City. The city's failure to request supporting documentation, however, shall not excuse
any failure on the FBGC part to have complied with the applicable federal, state, and local
rules and regulations.
(g) That all contracts for services and procurement for materials shall be carried out in
compliance with applicable federal, state, and local rules and regulations.
(h) That authorized city, state, and federal officials and representatives will have access to all
books, accounts, records, files, and other papers, items or property pertaining to the project
in order to make audits, examinations, excerpts and transcripts.
Page 2 of 6
7. Records and Reports
(a) The FBGC shall maintain sufficient records of beneficiary data with regard to the number
and demographic character of low to moderate income persons benefitting from the
programs. Such records will include the following information:
• Name, address, phone number.
• Age, gender, and race (this information is voluntary for the program beneficiary).
• Monthly/Annual household income including all household members over 18 years of age.
• Disability status
• Single head of household w/children.
• Size of Household.
(b) The FBGC agrees to provide a report regarding the progress status of the project on a
quarterly basis during the term of the agreement. The report will contain the information
described in paragraph 7(a) above. The report will contain other information relevant to the
type of project such as: a brief description of the program(s) and how many youths /
adults participated.
(c) The FBGC agrees to maintain records and reports related to the project for a period of not
less than five years following the term of the Agreement.
8. Designation of Project Coordinator. For the purposes of this Agreement, the Project
Coordinator for the City shall be Yolanda Fields Community Development Manager or her
successor. The Project Coordinator for the FBGC shall be John Benberg, Executive
Director or his successor. Communications pertaining to this agreement shall be through the
respective Project Coordinators for the City and the FBGC.
9. Terms of Performance.
(a) If this agreement is terminated or canceled in accordance with the terms, conditions, and
procedures of this Agreement, within (30) days after termination of this agreement, the
FBGC shallprovide and tum over to the City all materials and property, including books,
accounts, records, files and other papers, or items pertaining to the project.
(b) The City may consider an extension of the term of performance based on justifiable
circumstances beyond the control of the FBGC The FBGC shall make application and
submit documentation to the City regarding such circumstances, and a proposal for the new
time of constitute an amendment to the agreement.
Page 3 of 6
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10. CDBG Assets.
(a) Upon expiration or termination of this agreement, all CDBG funded assets on hand at the
time of expiration, and any accounts receivable attributable to the use of CDBG funds, shall
revert to the City to be disposed of in accordance of applicable federal rules, laws and
regulations governing the disposition of property, assets and equipment purchased with
federal tholes.
11. Uniform Administrative Requirements
(a) The FBGC shall conform to the requirements of OMB Circular No. A-122, Cost Principals
for Non -Profit Organizations.
(b) The FBGC shall Conform to the requirements of OMB Circular No. A-133, Audits of
States, Local Governments, and Non -Profit Organizations.
12. Program Income. The FBGC agrees that any Program Income as defined by the Act
generated by the project and pursuant to this agreement shall be administered as required by
the Act and may be expended only upon pnor notification and approval of the City.
13. Notices: All notices required or permitted under this agreement shall be submitted in writing
to the other party to this agreement, by certified mail, return receipt requested, which notice
shall be effective three (3) days after deposit therein addressed to the following:
City of Fayetteville
Community Development Fayetteville Boys & Girls Club
Yolanda Fields John Benberg
Community Development Manager Executive Director
113 W. Mountain St. 915 California Blvd.
Fayetteville, AR 72701 Fayetteville, Arkansas 72701
14. Conflict of Interest: The FBGC represents that none of its employees, officers, or directors
presently have any interest, either direct or indirect, which would conflict in any manner with
FBGC's performance or procurement under this Agreement, and that no person having such
interest will be appointed or employed by the FBGC.
15. Tax Exempt Status: Attached hereto as Exhibit C by this reference and made part hereof is a
copy of correspondence from the Internal Revenue Service dated August 23, 1996
confirming the 501(cX3) tax exempt status of the FBGC.
Page 4 of 6
16. Suspension and Termination
(a) Remedies for noncompliance. In accordance with 24 CFR 85.43 of the Act, if the FBGC
materially fails to comply with any term of an award, whether stated in a Federal statute or
regulation, an assurance, in a State plan or application, a notice of award, or elsewhere, the
awarding agency may take one or more of the following actions, as appropriate in the
circumstances:
• Temporarily withhold cash payments pending correction of the deficiency by the FBGC or
more severe enforcement action by the City,
• Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of
the project, activity, or action not in compliance
• In whole or partly suspend or terminate the current award for the FBGC project,
• Withhold further awards for the project, or
• Take other remedies that may be legally available.
(b) In taking an enforcement action, the City will provide the FBGC an opportunity for appeal,
or other administrative proceedings to which the FBGC is entitled under statute ortegulation
applicable to the action involved_
(c) Costs of the FBGC resulting from obligations incurred by the FBGC during a suspension or
after termination of an award are not allowable unless the City expressly authorizes them in
the notice of suspension or termination or subsequently. Other FBGC costs during suspension
or after termination which are necessary and not reasonably avoidable are allowable if.
• The costs result from obligations which were properly incurred by the FBGC before the
effective date of suspension or termination, are not in Anticipation of it, and, in the case of
a termination, are noncancellable, and,
• The costs would be allowable if the award were not suspended or expired normally at the
end of the funding period in which the termination takes effect.
(d) Relationship to debarment and suspension. The enforcement remedies identified in this
section, including suspension and termination, do not preclude the FBGC from being subject
to "Debarment and Suspension" under E.O. 12549 (see 24 CFR 85.35 of the Act).
(e) The City's failure to enforce any term or condition of this Agreement shall not be construed
as acceptance of the FBGC non-compliance pursuant to this agreement and the City reserves
the right to enforce a finding of non-compliance at any later time during the term of this
Agreement
Page 5 of 6
(0 Termination for convenience. Except as provided in 24 CFR 85.43 award may be terminated
in whole or in part only as foHows:
• By the City with the consent of the FBGC in which case the two parties shall agree upon
the termination conditions, including the effective date and in the case of partial termination,
the portion to be terminated, or
• By the FBGC upon written notification to the City, setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the portion to be
terminated. However, it in the case of a partial termination, the City determines that the
remaining portion of the award will not accomplish the purposes for which the award was
made, the City may terminate the award in its entirety under either paragraph 16(a) or
paragraph 16(0(1) of this section.
17. Binding Effect: This Agreement shall be binding upon and shall ensure to the benefit of the
parties hereto and their respective heirs and assigns; provided, however, that no assignment
shall be effective to relieve a party of any liability under this Agreement unless the other party
has consented in writing to the assignment and agreed to the release of such liability. The
City and the FBGC hereby acknowledge receipt of a duly executed copy of this Agreement
complete with all Exhibits attached hereto.
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
Fayetteville Boys & Girls Club City of F etteville
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Attested By: Att ed By:
Page 6 of 6
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COMMUNALEVELOPMENT BLOCK GRANALOGRAM 44.5 . 33-0X
SUB -RECIPIENT GRANT AGREEMENT
HABITAT FOR HUMANITY
This Agreement, is entered into on this /9 thy of dp."4 , 2002, between the City of
Fayetteville , hereinafter known as the "City", and Habitat for Humanity of Fayetteville, Alt Inc.
hereinafter known as HFH -F an Arkansas non-profit corporation.
WHEREAS the City has received funding from the U S Department of Housing and Urban
Development (HUD) Conmuuuty Development Block Grant (CDBG) funds from the CDBG
Entitlement Clues program established under Title 1 of the Housing and Community Development
Act of 1974, as amended, and the rules, regulations, policy memoranda, and other authority
thereunder collectively, the "Ad", and administered by the City;
WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fiilfill a
"national objective" as defined in the Act; the national objective to be fulfilled by HFH -F is:
Benefit low -to -moderate -income families, adjusted for family size.
WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG
monies on the basis of race, color, national origin, sex, age or handicap;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and
HFH -F agree as follows:
1. The City hereby designates and HFH -F hereby agrees to serve as the sub -recipient of the
City's CDBG Entitlement Grant and to administer such grant in accordance with this
agreement, and the Act.
2. HFH -F certifies that the activities carried out with funds provided under this Agreement will
meet the CDBG Program's National Objective.
3. Upon execution of the Agreement, the City agrees to allocate for HFH -F the amount of
Twenty Thousand Dollars ($20,000.00).
4. This Agreement shall begin on the date first written above.
5. Statement of work: Funds to be used for land acquisition, water/sewer taps, newspaper ads,
and/or environmental assessments performed on land acquired by HFH. Water/Sewer tap
applications shall be completed by the prospective homeowners.
6. Other requirements. To furnish quarterly reports to the Community Development Division.
7. Scope of Services, HFH -F agrees: All services will benefit low-income famihes, adjusted for
flintily size.
Page 1 of 7
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(a) Describe Project particulars: Any land purchased will be used to construct new homes for
low-income families Water and/or sewer taps will be for new homes bemg constructed by
HFH. Newspaper ads required to be published for Environmental Assessments due to land
acquisition.
(b) To make available all records for review by the City, and HUD personnel as requested.
(c) To comply with all applicable federal, state, and local laws and regulations pertaining to
the performance of the CDBG grant, including but not limited to;
• Fair Housing Act (42 U.S.C. 3601-20).
• Title VI of the Civil Rights Act of 1964(42 U.S.C. 2000d et seq.), and Implementing
regulations in 24 CFR Part 1, together with section 109 of the Act (see 560.602), prohibit
discrimination in any program or activity funded in whole or in part with hinds made
available under this part.
• 24 CFR Part 35 Requirements for Notification, Evaluation and Reduction of Lead-based Paint
Hazards in Federally Owned Residential Property and Housing Receiving Federal Assistance.
• 24 CFR Part 39 Energy conservation standards.
• 24 CFR Part 570.502 Grant Administration.
• 24 CFR Part 570.504 Program Income.
• 24 CFR Part 570.604 Environmental Standards. The procedures for carrying out such
environmental responsibilities are contained in (24 CFR Part 58).
• 24 CFR Part 570.605 Flood Insurance
• 24 CFR Part 570.607 Employment & Contracting Opportunities for low income persons.
• 24 CFR 570.609 Use of Debarred Contractors.
• 24 CFR 570.611 Conflict of Interest
• 24 CFR 570.614 Architectural Barriers Act of 1968(42 U.S.C. 4151-4157) & Americans
With Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155, 201, 218 and 225) (ADA)
(d) To submit to the City any and all documents demonstrating compliance with all federal, state,
and local rules and regulations. Such demonstrations shall be provided at the request of the
City The City's failure to request supporting documentation, however, shall not excuse any
failure on HFH -F part to have complied with the applicable federal, state, and local rules and
regulations.
(e) That all contracts for services, and other procurement for materials, services, or
construction shall be carried out in comphance with applicable federal, state, and local
rules and regulations.
(h) That authorized city, state, and federal officials and representatives will have access to all
books, accounts, records, files, and other papers, things or property pertaining to the project
in order to make audits, examinations, excerpts and transcripts.
Page 2 of 7
8. Records and Reports:
(a) HFH -F shall maintain sufficient records of beneficiary data with regard to the number and
demographic character of low to moderate income persons benefitting from the project. Such
records will include the following information:
• Name, address, phone number.
• Age, gender, and race.
• Monthly/Annual household income including all household members over 18 years of age.
• Disability status
• Single head of household w/children.
• Size of household.
(b) HFH -F agrees: To furnish to the City on a quarterly basic, a summary report on the project
and its particulars. Quarterly reports (Jan -Mar, Apr -Jun, Jul -Sep, Oct -Dec 2002) are due
within fifteen days after the quarter ends. Failure to provide the required documentation and
information will affect the funding in this agreement and future Request for Funding. The
report will contain the information described in paragraph 8(a) above. The CDBG funding
reports shall also show:
• Who the fimds were paid to.
• What the funds were used for.
• Where the funds were spent.
• The amotut of the funds expensed.
(c) HFH -F agrees to maintain records and reports related to the project for a period of not less
than five years following the term of the Agreement.
9. For the purposes of this Agreement, the Project Coordinator for the City shall be Dan
Hancock or his successor. The Project Coordinator for HFH -F shall be Pasty Brewer or her
successor. Communications pertaining to this agreement shall be through the respective
Project Coordinators for the City and HFH -F.
10. Terms of Performance.
(a) The term of performance for this agreement shall expire December 31, 2002. If this agreement
is terminated or canceled in accordance with the terms, conditions, and procedures of this
Agreement, within (30) days after termination of this agreement, HFH -F shall provide and
turn over to the City all materials and property, including real property, books, accounts,
records, files and other papers, or items pertaining to the project.
(b) The City may consider an extension of the term of performance based on justifiable
circumstances beyond the control of HFH -F. HFH -F shall make application and submit
documentation to the City regamlmg such circumstances, and a proposal for the new time of
constitute an amendment to the agreement.
Page 3 of 7
(c) HFH -F shall hold harmless, defend and indemnify the City from any and all claims, actions,
sults, charges and judgements whatsoever that arise out of HFH -F performance or
nonperformance of the services or subject matter called for in this Agreement.
11. Budget.
(a) It is expressly agreed and understood that the total amount to be paid for HFH -F shall not
exceed Twenty Thousand Dollars (520,000.00).
(b) HFH -F shall render to the Community Development Division a Request to pay a vendor for
services performed or land acquired as needed.
12. CDBG Assets.
(a) Upon expiration or termination of this agreement, all CDBG funded assets on hand at the
time of expiration, and any accounts receivable attributable to the use of CDBG funds,
shall revert to the City to be disposed of in accordance of applicable federal rules, laws
and regulations governing the disposition of property, assets and equipment purchased
with federal funds.
(b) Any real property acquired or improved in whole or in part with CDBG funds in excess of
$25,000 under HFH -F control upon expiration or termination of this agreement shall be used
to meet one of the national objectives contained in section 570.208 of the Act for a period of
five (5) years after the expiration of the agreement, or for such bnger period of tint as
determined to be appropriate by the City.
(c) In the event that the real property is not used in accordance with paragraph 10(b) above,
HFH -F shall pay to the City an amount equal to the current market value to the property less
any portion of the value attributable to non-CDBG fimdkig sources expended to acquire or
improve the property.
13. Uniform Administrative Requirements
(a) HFH -F shall conform to the requirements of OMB Circular No. A-122, Cost Principals for
Non -Profit Organizations.
(b) HFH -F shall Conform to the requirements of OMB Circular No. A-133, Audits of States,
Local Governments, and Non -Profit Organizations.
14. Program Income: HFH -F agrees that any Prograrn Income as defined by the Act generated by
the project and pursuant to this agreement shall be achtunistered as required by the Act and
may be expended only upon prior notification and approval of the City.
Page 4 of 7
15. Notices: All notices required or permitted under this agreement shall be submitted in writing
to the other party to this agreement, by certified mail, return receipt requested, which notice
shall be effective three (3) days after deposit therein addressed to the following:
City of Fayetteville Habitat for Humanity of Fayetteville, AR
Community Development Division Pasty Brewer
Yolanda Fields Executive Director
Community Development Manager 419 W. Rock St. #2
113 west Mountain St. P 0 Box 1863
Fayetteville, AR 72701 Fayetteville, AR 72702
16. Conflict of Interest: HFH -F represents that none of its employees, officers, or directors
presently have any interest, either directly or indirectly, which would conflict in any manner
with HFH's performance or procurement under this Agreement, and that no person having
such interest will be appointed or employed by HFH.
17. Tax Exempt Status: Attached hereto and made part hereof is a copy of the correspondence
from the Internal Revenue Service dated confirming the 501(c)(3) tax exempt status of
18. Suspension and Termination
(a) Remedies for noncompliance. In accordance with 24 CFR 85.43 of the Act, if HFH -F
materially fails to comply with any term of an award, whether stated in a federal statute or
regulation, an assurance, in a state plan or application, a notice ofaward, or elsewhere, the
awarding agency may take one or more of the following actions, as appropriate in the
circumstances.
• Temporarily withhold cash payments pending correction of the deficiency by HFH -F or more
severe enforcement action by the City,
• Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of
the project, activity, or action not in compliance
• In whole or partly suspend or terminate the current award for HFH -F project,
• Withhold fiarther awards for the project, or
• Take other remedies that may be legally available.
(b) In taking an enforcement action, the City will provide HFH -F an opportunity for appeal, or
other administrative proceeding to which HFH -F is entitled under statute or regulation
applicable to the action involved.
(c) Costs of the agency resulting from obligations incurred by HFH -F during a suspension or after
termination of an award are not allowable unless the City expressly authorizes them in the
notice of suspension or termination or subsequently. Other HFH -F costs during suspension or
after termination which are necessary and not reasonably avoidable are allowable if
• The costs result from obligations which were properly mcurred by HFH -F before the
Page 5 of 7
• The costs result from obligations which were properly incurred by HFH -F before the
effective date of suspension or termination, are not in anticipation of it, and, in the case of a
termination, are noncancellable, and,
• The costs would be allowable if the award were not suspended or expired normally at the
end of the funding period m which the termination takes effect.
(d) Relationship to debarment and suspension. The enforcement remedies identified in this
section, including suspension and termination, do not preclude HFH -F from bemg subject to
"Debarment and Suspension" under E.O. 12549 (see 24 CFR 85.35 of the Act).
(e) The City's failure to enforce any term or condition of this Agreement shall not be construed as
acceptance of HFH -F non-compliance pursuant to this agreement and the City reserves the
right to enforce a finding of non-compliance at any later time during the term of this
Agreement.
(t) Termination for convenience. Except as provided in 24 CFR 85.43 award may be terminated
in whole or in part only as follows:
• By the City with the consent of HFH -F in which case the two parties shall agree upon the
termination conditions, including the effective date and in the case of partial termination, the
portion to be terminated, or
• By HFH -F upon written notification to the City, setting forth the reasons for such termination,
the effective date, and in the case of partial termination, the portion to be terminated.
However, if, in the case of a partial termination, the City determines that the remaining
portion of the award will not accomplish the purposes for which the award was made, the
City may terminate the award in its entirety under either paragraph 16(a) or paragraph
16(f)(1) of this section.
19. Binding Effect: This Agreement shall be binding upon and shall ensure to the benefit of the
parties hereto and their respective heirs and assigns; provided, however, that no assignment
shall be effective to relieve a party of any liability under this Agreement unless the other party
has consented in writing to the assignment and agreed to the release of such liability. The City
and HFH -F hereby acknowledges receipt of a duly executed copy of this Agreement complete
with all Exhibits attached hereto.
Page 6 of 7
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
.: I I II I
Page 7 of 7
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COMMUNITSE'VELOPMENT BLOCK GRAN14110GRAM RES. .53 -at
SUS -RECIPIENT GRANT AGREEMENT
FAYETTEVILLE PUBLIC LIBRARY
ate
Ibis Agreement, is entered into on this day of 2002, between the City of
Fayetteville, hereinafter known as the "City", and Fayetteville Pu lic Library hereinafter known as
the Library.
WHEREAS the City has received funding from the U.S. Department of Housing and Urban
Development (HUD) Community Development Block Grant (CDBG) funds from the CDBG
Entitlement Cities program established under Title I of the Housing and Community Development
Act of 1974, as amended, and the rules, regulations, policy memoranda, and other authority
thereunder collectively, the "Act", and administered by the City;
WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fuffill a
"national objective" as defined in the Act; the national objective to be fulfilled by the Library is:
Benefit low -to -moderate -income individuals and/or families, adjusted for family size.
WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG
monies on the basis of race, color, national origin, sex, age or handicap;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the
Library agree as follows:
1. The City hereby designates and the Library hereby agrees to serve as the sub -recipient of the
City's CDBG Entitlement Grant and to administer such grant in accordance with this
agreement, and the Act.
2. The Library certifies that the activities carried out with funds provided under this Agreement
will meet the CDBG Program's National Objective.
3. Upon execution of the Agreement, the City agrees to allocate the amount of Thirteen
Tbousand Dollars ($13,000.00).
4. The funding for this Agreement shall begin on the date first written above and expire on
December 31, 2002, any fimds not obligated prior to December 31, 2002 will revert back to
the City.
5. Statement of work: Funds to be used for an outreach program to the Hispanic Community. To
purchase literacy and Spanish language materials for adults and children.
6. Other requirements. Maintain records on materials purchased, services performed, individuals
and families served. Furnish to the City on a quarterly basic, a summary report on projects and
its particulars. Quarterly reports (Jan -Mar, Apr -Jun, Jul -Sep, Oct -Dec 2002) are due within
fifteen days after the quarter ends. Failure to provide the required documentation and
Page 1 of 6
information will affect the funding in this agreement and future Request for Funding.
7. Scope of Services, The Library agrees: Services will benefit low -to -moderate -income
individuals and families, adjusted for family size.
(a) Describe Project particulars: To improve services to our Spanish speaking population.
(b) To make available all records for review by the City, and HUD personnel as requested.
(c) To comply with all applicable federal, state, and local laws and regulations pertaining to the
performance of the CDBG grant, including but not limited to;
• Title VI of the Civil Rights Act of 1964(42 U.S.C. 2000d et seq.), and Implementing
regulations in 24 CFR Part 1, together with section 109 of the Act (see 560.602), prohibit
discrimination in any program or activity funded in whole or in part with funds made available
under this part.
• 24 CFR Part 570.502 Grant Administration.
• 24 CFR Part 570.504 Program Income.
• 24 CFR Part 570.607 Employment & Contracting Opportunities for low income persons.
• 24 CFR 570.611 Conflict of Interest
(d) To submit to the City any and all documents demonstrating compliance with all federal, state,
and local rules and regulations. Such demonstrations shall be provided at the request of the
City. The City's failure to request supporting documentation, however, shall not excuse any
failure on the Library's part to have complied with the applicable federal, state, and local rules
and regulations.
(e) That all contracts for services and procurement for materials shall be carried out in compliance
with applicable federal, state, and local rules and regulations.
(g) That authorized city, state, and federal officiaLs and representatives will have access to all
books, accounts, records, files, and other papers, or things pertaining to the project in order to
make audits, examinations, excerpts and transcripts.
8. Records and Reports:
(a) The Library shall maintain sufficient records of beneficiary data with regard to the number and
demographic character of low -to -moderate -income persons/famthes benefitting from the
project. Such records will include the following information:
• Name, address, phone number.
• Age, gender, and race.
• Monthly/Annual household income including all household members over 18 years of age.
• Disabilitystatus.
• Single head of household w/childitbn.
Page 2 of 6
•
•
• Size ofhousehold.
(b) The Library agrees to provide a final summary report within thirty (30) days after the
expiration of this agreement The report will contain the information described in paragraph
8(a) above.
(c) The Library agrees to maintain records and reports related to the project for a period of not
less than five years following the term of the Agreement.
9. For the purposes of this Agreement, the Project Coordinator for the City shall be Yolanda
Fields or his successor. The Project Coordinator for the Library shall be Steven Thomas or
his successor. Communications pertaining to this agreement shall be through the respective
Project Coordinators for the City and the Library.
10. Terms ofPerformance.
(a) If this agreement is terminated or canceled in accordance with the terms, conditions, and
procedures of this Agreement, within (30) days after termination of this agreement, the
Library shall provide and tum over to the City all materials, books, accounts, records, files
and other papers, or items pertaining to the project.
(b) The City may consider an extension of the term of performance based on justifiable
circumstances beyond the control of the Library. The Library shall make application and
submit documentation to the City regarding such circumstances, and a proposal for the new
time of constitute an amendment to the agreement.
(c) The Library shall hold harmless, defend and indemnify the City from any and all claims,
actions, suits, charges and judgements whatsoever that anse out of the Library's performance
or nonperformance of the services or subject matter called for in this Agreement.
11. Budget.
(a) It is expressly agreed and understood that the total amount to be paid to the Library shall not
exceed Thirteen Thousand Dollars ($13,000.00).
(b) The Library shall render to the Community Development Division a Request for Funds.
12. CDBG Assets.
(a) Upon expiration or termination of this agreement, all CDBG funded assets on hand at the
Line of expiration, and any accounts receivable attributable to the use of CDBG funds,
Page 3 of 6
1. 1 1' 1 1" 1 11 :1 1 1 1 11 / 1• 1 :1' :�.
1 1 • 1 1 • 1 1 IL• 1." 1 1 1 1 • 1 1 1" �' 1.1 :1 1 11 1 1 I :1
Jl! YILU 11
13. Uniform Administrative Requirements
(a) The Library shall conform to the requirements of OMB Circular No. A-122, Cost Principals
for Non -Profit Organizations.
(b) The Library shall Conform to the requirements of OMB Circular No. A-133, Audits of States,
Local Governments, and Non -Profit Organizations.
it Program 1 1 11 1.' 1 : V ::•. 1 ' • !� 11 IncomeI I i:1 1 1.'
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1. •' "i: :' I ' II''L' 11 11 c'.1 1 ii 1 1 I1•
City of Fayetteville
Community Development Division
Yolanda Fields
Community Development Manager
113 west Mountain St.
Fayetteville, AR 72701
Fayetteville Public Library
Louise Schaper
Library Director
217 E. Dickson St.
Fayetteville, AR 72701
1 1 1 1 1 tilt' I : 1 1 1. 1 1 1.' / III' 1 1 1 1
presently1 11 1 III : 1 ILI I:which 1 .1 r11 II 1A
1 1 1 : 1" 1 1 1 / I 1 .'1 1�1' 1 u:"11."1 :11 1: 11 1tL1: II' interest' 1' %111 1 :1 1 '1111 • :1 I ,.' 1
,; ikj tO1 : 1 trw,.11•.111
o' 11.:1 :s 1 l I l 1111 1 1 1 1. 1 • 1 1' 1' 1 jjj11 •% 1: 1 1 1111 1 : 1 11 1 1 : 1 1.' • :1 I I : :1 ' : 1 ii :III' :• 1•: II 1 more , 1•" 1 1 II' Iln 11 11 11 I.'
1111 1 1 1 1 W. 1 1: 1.' 1 1 1 II ' • : 1 1 1 1 1' 1 1. 1 1" 1 1Ij
V.
I
• Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of
the project, activity, or action not in compliance
• In whole or partly suspend or terminate the current award for the Library project,
• Withhold fiuther awards for the project, or
• Take other remedies that may be legally available.
(b) In taking an enforcement action, the City will provide the Library an opportunity for appeal,
or other administrative proceeding to which the Library is entitled under statute or regulation
applicable to the action involved.
1 • 11• I1 11 • 1 :1 •1 1 1 • 1' vl"1 11 /
termination1 1 11 1 1 1 w\ Ir 11 �. 1.1them 1•
•notice• 1 1 1 / • : 1 • 1 1 :1 • • ' • 1 • 1
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IT -
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Page 5 of 6
' :„,• is i n i i. , binding ur, :,, i.l 'i r , ,'r' i , ,i. Ii
I.r i s , ,: , ., ,r' , u :' , ', ,'
lii
4 '4 , IITiJI . i r , r , , :, u , , :, , r , , •
till. •
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
Fayette i le Public Library City of Fay vi11e
Louise Schaper, Director Dan Coody, Mayor
'Funding Approval/Agreemo
,Title I of the Housing and Community
Development Act (Public Law 930383)
HI -00515R of 20515R
City of Fayetteville
113 West Mountain
Fayetteville, Washington County, AR 72701
U.S. Department of Housing and I .Development
Office of Community Planning and D opment
Community Development Block Grant Program ORIGINAL
716018462 I (mMddyyyy) 01/01/02
B -02 -MC -05-0001 I $647,000
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made
pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended. (42 USC 5301 et seq.). The Grantee's submissions
for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval,
including any special conditions, constitute pan of the Agreement. Subject to the provisions of this Grant Agreement. HUD will make the funding assistance
specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be
used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related arc carried out in compliance with
all applicable requirements. Pre -agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved
by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision
making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Pan 58. The
Grantee further acknowledges its responsibility for adherence to the Agreement by sub -recipient entities to which it makes funding assistance hereunder available.
Tiue
Carter
CPD Director
and Urban Development (By Name)
Category 6YnRe I Assistance for this Funding Action
(check only one)
I] a. Entitlement. Sec 106(b)
I] b. State -Administered, Sec 106(d)(1)
❑ c. HUD -Administered Small Cities, Sac 106(d)(2)(8)
fl d. Indian CDBG Programs, Sec 106(a)(1)
e. Surplus Urban Renewal Funds. Sec 112(b)
I. Special Purpose Grants, Sac 107
g. Loan Guarantee, Sac 108
12a.
Grantee Name
Honorable Dan
Tide
Mayor
Special Conditions 9a, Date MUD Re
(check one) (mndddyyyy)
None 9b. Data Grantee N ip lied (] Attached (mnvddyyyy) 7 2002
9c. Date of Stan of Program Year
(rmrmlddtyw) 01/01/02
11. Amount of Community Development
Block Grant I FY (yyyy)
a. Funds Reserved for this Grantee
b. Funds now
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
inT
12b. Name and complete Address of Public Agency
10. check one
INa.Orig. Funding
Approval
❑ b. Amendment
Amendment Number
FY (yyyy) FY (yyyy) 2002
$647,000
12c. Name of Authorized Official for Designated Public Agency
This
Date (mrruddryyyy)
-0-
HUD Accounting use Only
Batch5 6C Program Ya �A Rep Area Document No. Pro eG, Number Category Amount Effective Dale mMd ) F
Y IIf'I�JjI ILf_IIL-_7IL_ITrWI it Pr act Number____
IL_L_-IfWll Amount
U L iEui_
Number
24 CFR 570 form HUD -7082 (4193)
8.0. 12372
SPECIAL CONTRACT CONDITION
WATER OR SEWER FACILITIES
Notwithstanding any other provision of this agreement, no
funds provided under this agreement may be obligated or expended
for the planning or construction of water or sewer facilities
until receipt of written notification from BUD of the release of
funds on completion of the review procedures required under
Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and BUD's implementing regulations at 24. CPR Part 52.
The recipient shall also complete the review procedures required
under B.O. 12372 and 24 CFR Part 52 and receive. written
notification from BUD of the release of funds before obligating
or expending any funds provided under this agreement for any new
or revised activity for the planning or construction of water or
sewer facilities not previously reviewed under 8.0. 12372 and
implementing regulations.
E.O. 12372
SPECIAL CONTRACT CONDITION
WATER OR SEWER FACILITIES
Notwithstanding any other provision of this agreement, no
funds provided under this agreement may be obligated or expended
for the planning or construction of water or sewer facilities
until receipt of written notification from BUD of the release of
funds on completion of the review procedures required under
Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and BUD's implementing regulations at 24. CPR Part 52.
The recipient shall also complete the review procedures required
under E.O. 12372 snd'24 CPR Part 52 and receive written
notification from BUD of the release of funds before obligating
or expending any funds provided under this agreement for any new
or revised activity for the planning or construction of water or
sewer facilities not previously reviewed under B.O. 12372 and
implementing regulations.
Funding ApprovaVAgreemee U.S. Department of Housing and U Development j
This lot the Housin and Community Office of Community Planning and D pment
9 Community Development Block Grant repro
fevelopment Act (Public Law 930383) lV
I.
, Es.
HI -00515R of 20515R
I. a rantae (as shown 5 of orm 424) 3. Grante&s9-diItTexDNumber 4. bateuseotfundsmayb.gln
. City of Fayeteville - 716018462 (mm'dd W) 01/01/02
2. Grantee's Complete Address (as shown in Item 5 of Standard Form 424) 5a.Prolect/Grant No.1 ea.Mount Approved
B -02 -MC -050001 $647,000
113 West Mountain o s rent No. 6b.Amount Approved
Fayetteville, Washington County, AR 72701
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made
pursuant to the authority of Tide I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 el seq.). The Grantee's submissions
for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval,
including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance
specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be
used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with
all applicable requirements. Pre -agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved
by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision
malting, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title land published in 24 CFR Part 58. The
Grantee further acknowledges its responsibility for adherence to the Agreement by sub -recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing end Urban Development (By Name)
Grantee Hems
Danny Caner
Honorable Dan Coody
Tide
This
Acting CPU Director
Mayor
Date(mmfddlyyyy)
Signature
Date( )
i
32
7. Cat tie I Assistance for this Funding Action
(deck only one)
❑X a. Entitlement, Sec 106(b)
❑ b. State -Administered, Sec 106(d)(1)
e. Spedai Condtloro
(deck one)
❑ None
X Attached
❑
ga. Date HUD Roe~ SubmWlon
(mmIddNyyy) 11/20,01
10. check ore
❑ a.0dg. Funding
Approval
❑ b. Amendment
90. Date Grantee Notified
( ddriri) FEB7 2002
❑ c. HUD -Administered Small Cities, Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
Amendment Number
9c. Date of Stand Program year
(Imildd't'Y'y) 01/01/02
[Jo. Surplus Urban Renewal Funds, Sec 112(b)
11. Amountof CommunityDevelopment
❑ f. Special Purpose Grants, Sec 107
Block Grant Fy (yyyy)
Fy (yyyy) Fy (yyri) 2002
a. Funds Reserved for this Grantee
$847,000
O g. Loan Guarantee, Sec 108
b. Funds now being Approved
$647,000
c. Reservation to be Cancelled
(lia minus lib)
-0-
__________________________________________
12a. Amount of Loan Guarantee Commitment raw being Approved
12b. Name and complete Address of Pudic Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
12c. Name of AWodzed Offldal for Designated Public Agency
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
title
requirements of HUD now or hereafter in effect, pertaining to the
Signature
Date(mm/ddyyyy)
assistance provided it.
HUD Accounting use Only
®; TAO Sao
a
Rep Area
Docuurneat No. Number Gregory Amount Effective Date(m &d ) a
iiftiii Amamt
24 CFR 570 form HUD -7082 (4/93)
I
• •
E.O. 12372
SPECIAL CONTRACT CONDITION
WATER OR SEWER FACILITIES
Notwithstanding any other provision of this, agreement, no
funds provided under this agreement may be obligatedor expended
for the planning or construction of water or sewer facilities
until receipt of written notification from BUD of the release of
funds on completion of the review procedures required under
Executive Order (E.0.) 12372, Intergovernmental Review of Federal
Programs, and BUD'* implementing regulations at 24. CPR Part 52.
The recipient shall also complete the review procedures required
under E.O. 12372 and 24 CPR Part 52 and receive written
notification from BUD of the release of funds before obligating
or expending any funds provided under this agreement for any new
.
or revised activity for the planning or construction of water or
sewer facilities not previously reviewed under 2.0. 12372 and
implementing regulations. -
S.
CITY OF FAYETTEVILLE
2002 CONSOLIDATED ACTION PLAN
EQUAL HOUSING
OPPORTUNITY
"Helping to Make a Better Community"
.)::b':uiied November IS. 2001
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
CONSOLIDATED ACTION PLAN - 2002
INTRODUCTION
The City of Fayetteville is a participant in the Community Development Block Grant (CDBG)
Entitlement Cities Program and is awarded funds annually to carry out eligible activities in pursuit
of these statutory goals:
• Provide Decent housing - - which includes:
assisting homeless persons obtain affordable housing;
assisting persons at risk of becoming homeless;
retention of affordable housing stock;
increase the availability of affordable permanent housing in standard condition to low-income and
moderate -income families, particularly to members of disadvantaged minorities without discrimination
on the basis of race, color, religion, sex, national origin, familial status, or disability;
increasing the supply of supportive housing which includes structural features and services to enable
persons with special needs (including persons with HIV/AIDS) to live in dignity and independence;
and providing affordable housing that is accessible to job opportunities.
• Provide a suitable living environment - - which includes:
improving the safety and livability of neighborhoods;
increasing access to quality public and private facilities and services;
reducing the isolation of income groups within areas through spatial deconcentration of housing
opportunities for lower income persons and the revitalization of deteriorating neighborhoods;
restoring and preserving properties of special historic, architectural, or aesthetic value; and
conservation of energy resources.
• Expand economic opportunities - - which includes:
job creation and retention; establishment, stabilization and expansion of small businesses (including
micro businesses);
the provision of public services concerned with employment;
the provision of jobs to low-income persons living in areas affected by those programs and activities,
or jobs resulting from carrying out activities under programs covered by the plan;
availability of mortgage financing for low-income persons at reasonable rates using
non-discriminatory lending practices;
access to capital and credit for development activities that promote the long-term economic and social
viability of the community; and
empowerment and self-sufficiency for low-income persons to reduce generational poverty in federally
assisted housing and public housing.
Community Development Focus in 2002
Public Access and Participation: CDBG Activities are designed and carried out based on local
needs. Through public meetings, consultation with area public and non-profit service agencies,
informal discussion with citizens, studies, city staff, and special purpose committees, input from
community stakeholders and resources holders is integrated to designate action priorities.
Two formal public hearings were held to present and discuss proposed CDBG activities for fiscal
year 2002. The meetings were well attended by non-profit agency representatives but citizen
attendance was low. Community Development staff has been active in the presentation of
program information. Division information was presented at the Fayetteville Chamber of
Commerce Leadership class and other community groups. Program literature in Spanish was
requested and received. City of Fayetteville program information and forms have been translated
into Spanish.
In accordance with Fayetteville's Citizen Participation Plan, the 2002 Consolidated Action Plan is
submitted for a 30 day citizen review period. Citizen comments on the plan are encouraged and
may be submitted to:
Yolanda Fields, Manager
City of Fayetteville Community Development Division
113 West Mountain Street
Fayetteville, AR 72701
As of November 14, 2002, no public comments addressing the 2002 Action Plan were received
Housing Housing rehabilitation and housing issues are a primary focus of Community
Development activities. The City is committed to the development of programs which address the
need for housing for Low and Moderate Income (LMI) persons and families. In response to
priority needs revealed during the development of the City's five year Consolidated Plan in 1999,
the City has focused on developing partnerships with outstanding local private non-profit entities
with expertise in specialized housing activities. One of these organizations is a resident -led
volunteer group comprising citizens residing in the designated Community Development Target
Area. Also, as in past years, we continue to work closely with Habitat for Humanity in
Fayetteville and South Fayetteville Community Development Corporation. This focus on
developing partnerships will continue in 2002.
Analysis of Impediments to Fair Housing The city is in the process of updating it's "Analysis
of Impediments to Fair Housing" (Al). CDBG Program regulations require recipient jurisdictions
to "affirmatively further fair housing," which flows from HUD's obligation under Section 808 of
the Fair Housing Act.
The A] is conceived as an effort to affirmatively further fair housing choice by identifying all
impediments to fair housing choice which presently exist in the community, and to develop
strategies and actions designed to reduce or eliminate the identified impediments. Further, the
process of developing the Al will foster the collaboration of stakeholders and resource providers
in the public, non-profit, and private sectors, thereby promoting relationship -building and
consensus on fair housing issues. The Al process will help describe a clearer picture of housing
conditions for LM] households in Fayetteville, and aid us in defining current and future housing
directions.
Public Services Utilization of CDBG funds for the provision of public services, particularly
those which serve LM] groups, has been, and continues to be a focus of the Community
Development Division. The Community Development Division has carried out two main service
programs in recent years. The Taxi Voucher Elderly Transportation program, and the Yvonne
Richardson Community Center and Fayetteville Boys & Girls Club.
The Taxi Voucher program provides subsidized cab fare for our city's elder citizens, allowing an
inexpensive transportation choice for many who would not have transportation available
otherwise. This simple, cost effective program receives unwavering support from those who use
it to go shopping, to the doctor, post office, church, out to eat, or any number of other
destinations. The program is hugely successful in providing our elders opportunity to participate
in community life and to live independently.
CDBG funds along with matching grants and private donations were used to build the Yvonne
Richardson Community Center (YRCC) in the SE Fayetteville designated Community
Development Target Area. CDBG has continued to fund staff salaries and improvements to the
Center since 1995. CDBG continues to support a portion of the YRCC costs in 2002.
Public Facilities - Community Needs CDBG has historically supported community services
facilities projects in Fayetteville. Through the last decade, CDBG dollars have assisted
construction or renovation of facilities for local non-profit organizations such as Youthbridge,
Children's House, Head Start, Fayetteville Free Health & Dental Clinic, YRCC, as well as
renovations and improvements to City parks, streets, sidewalks and other infrastructure.
CONSOLIDATED ACTION PLAN - 2002
L AVAILABLE RESOURCES
A. Resources- Federal /State The City is the recipient of only one formula grant program,
the Community Development Block Grant. The City also receives a small Title XX grant
awarded by the Area Agency on Aging of Northwest Arkansas that is specifically earmarked for
the Elderly Taxi Program. Private non-profit organizations in Fayetteville receive no formula
allocations and are funded through competitive State allocations administered by the Arkansas
Department of Human Services, the local United Way campaign, private foundation grants, other
special competitive grants, and private donations including fund-raising activities.
The City anticipates the CDBG formula allocation in 2002 will be approximately $655,000.
The Area Agency on Aging Elderly Taxi Program grant in 2002 not known at this time.
B. Resources - Municipal Government
The City's Street Division has estimated $60,000 for street overlay and repair of streets located in
the designated Community Development Target Area.
The City's Budget Division has budgeted approximately $8,000 for maintenance of city -owned
buildings occupied by area non-profit agencies performing public service activities.
C. Resources - Local
The Southeast Fayetteville resident -led group, facilitated by Consensus Organizing Institute has
applied for funding to cooperatively fund activities promoting home ownership by low and
moderate income families and to carry out other community development activities:
• Levi Strauss Foundation $150,000
• Bank of Fayetteville 315,000
• Resource pool 100,000
• Loans / recoverable grants 533,000
• Technical assistance 21,000
• Development Team 51.700
Total $637,700
H . .
II. DESCRIPTION OFACTIVI TIES
A. Housing Services
• Residential Rehabilitation
This allocation provides forgivable and partially repayable loans to low and moderate
income persons for rehabilitation of owner -occupied housing.
The following services are offered:
• Comprehensive rehabilitation up to $20,000
• Emergency Repair up to $5000
• Mobile Home emergency repair up to $3500
The program provides labor, materials, project management, Lead Based Paint (LBP)
Hazard Control, and other associated costs to bring a home into compliance with State
and City Housing Codes. Emphasis is placed on repairs that improve energy efficiency,
those that alleviate deferred maintenance conditions, safety devices, and replacement of
principal fixtures and components. $331,041 is allocated and includes salary and program
delivery costs for management and oversite of all housing programs and activities.
Location: Citywide, applicants are prioritized according to established criteria to give
preference on the waiting list to those most in need of services. Priority criteria include;
Very Low Income, Elderly, Disabled, Single parented household, Located in Target Area,
Length of time on waiting list. This program will assist about 30 eligible families.
• Habitat for Humanity of Fayetteville, AR, Inc.
Habitat for Humanity (HFH) mission to eliminate poverty housing. HFH was chartered in
December 1992 and has completed fourteen (14) houses. HFH is builder and mortgage
lender, homes sold at no -profit and no -interest. Funding mostly from donations, club
pledges, religious community, fund for HFH homeowners principle payments, community
organizations and in -kind donations. Participants are in the 30-50% of median income
range. Their monthly payments are 20-25% of their monthly gross income including taxes
and insurance. CDBG funds allocated - $20,000.
South Fayetteville Community Development Corporation (SFCDC)
$50,000 in CDBG funds will match $240,000 of cash and in -kind from other sources to
develop, market, and sell 4 affordable ownership housing units. The CDBG funds will be
used to subsidize the unit development cost for the SFCDC in order to preserve afford
ability to the buyer. Recaptured funds from the sales will finance future projects, thus
extending the capacity of CDBG dollars to impact affordable home ownership in the city.
This project will also promote capacity building of the newly formed, resident -based, non-
profit organization. Under controlled conditions, and with technical assistance from
community resource holders, SFCDC will gain expertise in housing development. The
successful completion of this process will set precedents for future public/private/business
cooperative endeavors. The target market for buyers is between 50% and 80% of median
family income (based on respective family size).
B. Public Services
• Southeast Fayetteville - Yvonne Richardson Community Center
A portion of staff and program costs, $10,000, for the Center. This activity matches
CDBG funds with city General Revenues for salaries and maintenance of the facility.
An average of 1000 individuals from the target area will utilize the center facility.
Based on census data the concentration of low to moderate and minority individuals is in t
the designated as the CD target area.
Location: 240 E. Rock
• Fayetteville Elderly Taxi Program
This program provides an alternative transportation choice for elderly residents of
Fayetteville through subsidized cab fare. $30,000 CDBG funds are combined with $4,000
Title III funds awarded to the City by the Area Agency on Aging of Northwest Arkansas.
125 elderly, low to moderate individuals will be served by this transportation program.
Location: Citywide
Fayetteville Boys and Girls Club
This program will provide a positive, structured, after -school environment for 1° - 5`"
grade students attending Jefferson Elementary school in the designated CD Target Area.
The program will provide sports and recreational activities, as well as programs designed
to promote self-esteem, healthy lifestyles, good decision -making, and appreciation of
cultural diversity, homework support and tutoring resources. This project will match
$30,000 of CDBG funds with funds from United Way and Boys and Girls Club. This
activity will serve the population in the CD Target Area. A total of 60-65 children will be
served by this program, 85%- 87% will be low to moderate income, and 18%-20% will be
minority members.
Location: 612 South College
Fayetteville Public Library
This program will provide Spanish language materials and outreach/programming to the
community. Funds will be utilized to purchase literacy and Spanish language materials for
adults and children. Program development will include outreach and activities to improve
services to our community at large. Program will benefit low and moderate income
persons to improve their reading and language skills. This project will match $13,000 of
CDBG funds with $4,620 in -kind funding. City of Fayetteville has experienced an
increase in the Hispanic population. The concentration in the CD Target Area, which is
designate low to moderate income. This program would provide training which is needed
by this population.
Location: 217 East Dickson
C. Public Facilities - Community Needs
Walker Park Playground Equipment
$40,000 replacement of unsafe playground equipment at Walker Park. Walker Park is
located in the Target Area.
Location: 10 W. Fifteenth Street
D. Administration and Indirect Costs
Administration funds are used for the salary and benefits of the Community Development
Manager, office supplies, travel and training costs, Fair Housing activities, studies, and
other costs associated with administration of community development activities. Indirect
costs are those charged by the City for office space, maintenance, postage and services
provided by other City divisions. $129,390 is allocated.
Location: City Administration Building, 113 West Mountain Street
Ill. Monitoring
Community Development Programs will be monitored by the Community Development
Division and other City of Fayetteville Divisions to ensure long-term compliance with
federal, state and local regulations and statutes. Goals and objectives outlined in the
Consolidated Plan will be reviewed periodically by the Community Development staff to
ensure compliance to plan.
Housing Programs will be monitored by the CD Housing Program staff and the City of
Fayetteville Building Inspection Division, when needed for compliance to building
ordinances. All building ordinances must be met prior to final payment on all housing
rehabilitation projects. Follow up visits will be made to all moderate rehabilitation project
sites.
Public Facilities Improvements will be monitored by the Community Development staff and
a professional playground equipment inspector from the City of Fayetteville Parks and
Recreation Division. This will ensure compliance to the codes which govern the installation
of playground equipment and the project contract and specifications.
Public Service Activities Sub -recipient agreements will be required for all public service
activities. Monitoring area will include program performance, financial performance and
regulatory compliance. Sub -recipient agreements will require documentation of activities
and results. In addition, agreements will require an estimated project schedule and a project
completion date. Agreement will outline procedures to be followed in the case a non-
compliance situation may occur.
N. Lead -Based Paint Hazards
Rehabilitation projects are evaluated and tested for lead -based paint hazards in accordance
with the City of Fayetteville lead -based paint policy. The policy has been established based
on current federal regulation for lead -based paint. This policy will be reviewed on an annual
basis by CD staff.
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Funding Sources • •
Entitlement Grant (includes reallocated funds)
CDBG $647,000
ESG $0
HOME $0
HOPWA $0
Total $647,000
Prior Years' Program Income NOT previously programmed or reported
CDBG $0
ESG $0
HOME $0
HOPWA $0
Total $0
Reprogrammed Prior Years' Funds
CDBG $0
ESG $0
HOME $0
HOPWA $0
Total $0
Total Estimated Program Income $0
Section 108 Loan Guarantee Fund $0
TOTAL FUNDING SOURCES $647,000
Other Funds $0
Submitted Proposed Projects Totals $647,000
Un-Submitted Proposed Projects Totals $0
CPD Consolidated Plan / Budget Summary FY2002
HUD Budgeted
Project # Name City Prgrm 2002
0001
Admin
4930
129,390
0002
Housing
4940
394,610
0003
Pub Sery
4960
83,000
0004
Pub Facilit
4990
40,000
Total
647,000 2002 Grant
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I
Consolidated Plan Certifications
In accordance with the applicable statutes and the regulations governing the consolidated plan regulations,
the jurisdiction certifies that:
Affirmatively Further Fair Housing — The jurisdiction will affirmatively further fair housing, which
means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take
appropriate actions to overcome the effects of any impediments identified through that analysis, and
maintain records reflecting that analysis and actions in this regard.
Anti -displacement and Relocation Plan — It will comply with the acquisition and relocation requirements
of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and
implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement
and relocation assistance plan required under section 104(d) of the Housing and Community Development
Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME
programs.
Drug Free Workplace — It will or will continue to provide a drug -free workplace by:
Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying
the actions that will be taken against employees for violation of such prohibition;
Establishing an ongoing drug -free awareness program to inform employees about -
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug -free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance programs; and
(d) The penalties that may be imposed upon employees for drug abuse violations occurring in
the workplace;
Making it a requirement that each employee to be engaged in the performance of the grant be given
a copy of the statement required by paragraph 1;
4. Notifying the employee in the statement required by paragraph I that, as a condition of
employment under the grant, the employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph
4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to every grant officer or other
designee on whose grant activity the convicted employee was working, unless the Federal agency
has designated a central point for the receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under
I
subparagraph 4(b), with respect to any employee who is so convicted -
(a) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended, or
(b) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs 1, 2, 3, 4, 5 and 6.
Anti -Lobbying — To the best of the jurisdiction's knowledge and belief:
No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions; and
3. It will require that the language of paragraph I and 2 of this anti -lobbying certification be included
in the award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify
and disclose accordingly.
Authority of Jurisdiction — The consolidated plan is authorized under State and local law (as applicable) and the
jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in
accordance with applicable HUD regulations.
Consistency with plan — The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds
are consistent with the strategic plan.
Section 3 — It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing
A
egulations at 24 CF Part 135.
Signature/Authorized 0 I Date
Mayor
Title
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation — It is in full compliance and following a detailed citizen participation plan that satisfies the
requirements of 24 CFR 91.105.
Community Development Plan — Its consolidated housing and community development plan identifies community
development and housing needs and specifies both short -team and long-term community development
objectives that provide decent housing, expand economic opportunities primarily for persons of low and
moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan — It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy)
that has been approved by HUD.
Use of Funds — It has complied with the following criteria:
Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds,
it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities
which benefit low and moderate income families or aid in the prevention or elimination of slums or
blight. The Action Plan may also include activities which the grantee certifies are designed to meet
other community development needs having a particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the community, and other financial
resources are not available);
2. Overall Benefit. The aggregate use of CDBG hinds including section 108 guaranteed loans during
program year(s) 2002 (a period specified by the grantee consisting of one, two, or three specific
consecutive program years), shall principally benefit persons of low and moderate income in a
manna that ensures that at least 70 percent of the amount is expended for activities that benefit
such persons during the designated period;
3. Special Assessments. It will not attempt to recover any capital costs of public improvements
assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount
against properties owned and occupied by persons of low and moderate income, including any fee
charged or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital
costs of public improvements (assisted in part with CDBG funds) financed from other revenue
sources, an assessment or charge may be made against the property with respect to the public
improvements financed by a source other than CDBG hinds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG
funds, including Section 108, unless CDBG hinds are used to pay the proportion of fee or
assessment attributable to the capital costs of public improvements financed from other revenue
sources. In this case, an assessment or charge may be made against the property with respect to the
public improvements financed by a source other than CDBG funds. Also, in the case of properties
owned and occupied by moderate -income (not low-income) families, an assessment or charge may
be made against the property for public improvements financed by a source other than CDBG
funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment.
Excessive Force — It has adopted and is enforcing:
I. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction
against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit
from a facility or location which is the subject of such non-violent civil rights demonstrations
within its jurisdiction;
Compliance With Anti -discrimination laws — The grant will be conducted and administered in conformity with
title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and
implementing regulations.
Lead -Based Paint —
Its
notification,
inspection, testing and abatement procedures concerning lead -based paint will
comply with
the
requirements
of 24 CFR §570.608;
Compliance with Laws — It will comply with applicable laws.
Mayor
Title
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG -FREE WORKPLACE REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.
B. Drug -Free Workplace Certification
By signing and/or submitting this application or grant agreement, the
grantee is providing the certification.
2. The certification is a material representation of fact upon which reliance is placed
when the agency awards the grant. If it is later determined that the grantee
knowingly rendered a false certification, or otherwise violates the requirements of
the Drug -Free Workplace Act, HUD, in addition to any other remedies available
to the Federal Government, may take action authorized under the Drug -Free
Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be
identified on the certification. If known, they may be identified in the
grant application. If the grantee does not identify the workplaces at the
time of application, or upon award, if there is no application, the grantee
must keep the identity of the workplace(s) on file in its office and make
the information available for Federal inspection. Failure to identify all
known workplaces constitutes a violation of the grantee's drug -free
workplace requirements.
4. Workplace identifications must include the actual address of buildings (or
parts of buildings) or other sites where work under the grant takes place.
Categorical descriptions may be used (e.g., all vehicles of a mass transit
authority or State highway department while in operation, State employees
in each local unemployment office, performers in concert halts or radio
stations).
5. If the workplace identified to the agency changes during the performance
of the grant, the grantee shall inform the agency of the change(s), if it
previously identified the workplaces in question (see paragraph three).
6. The grantee may insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
113 W Mountain, Fayetteville, AR 72701
Check X if there are workplaces on file that are not identified here.
The certification with regard to the drug -free workplace is required by 24 CFR part 24, subpart F.
Definitions of terms in the Nonprocurement Suspension and Debarment
common rule and Drug -Free Workplace common rule apply to this
certification. Grantccs' attention is called, in particular, to the following
definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I through V of the
Controlled Substances Act (21 U.S.C. 812) and as further defined by
regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of
sentence, or both, by any judicial body charged with the responsibility to
determine violations of the Federal or State criminal drug statutes;
"Criminal drug statute" means a Federal or non -Federal criminal statute involving the
manufacture, distribution, dispensing, use, or possession of any controlled
substance;
'Employee' means the employee of a grantee directly engaged in the performance of work
under a grant, including: (i) All "direct charge" employees; (ii) all "indirect
charge" employees unless their impact or involvement is insignificant to
the performance of the grant; and (iii) temporary personnel and
consultants who are directly engaged in the performance of work under
the grant and who are on the grantee's payroll. This definition does not
include workers not on the payroll of the grantee (e.g., volunteers, even if
used to meet a matching requirement; consultants or independent
contractors not on the grantee's payroll; or employees of subrecipients or
subcontractors in covered workplaces).
CITY OF FAYETTEVILLE
COMMUNITY DEVELOPMENT DIVISION
Public Hearing
Interested citizens are inited to attend this
hearing to discuss proposed Community
Development activities for 2002.
The Hearing will be
Thursday, November 8, 2001, 5:30 p.m..
Cily Administration Building, Room 219.
1 13 W. Mountain St. For more
information call 575-8260.
NORTHWEST ARKANSAS
WEDNESDAY — October 10, 2001
CrrY OF FAYfTTEVILIE
Interested citizens are
invited to review and
comment on the pro -
passed 2002 Community
Development
Consolidated Action
Plan. The comment
period will be for 30
• days beginning October
12, 2001. Copies are
available at the
Fayetteville Public
Library, City Clerk's
Office and the
C o m m u n i t y
Development Office.
For more information
call 575-8260.
. • •
NORTHWEST. ARKANSAS
.n\Y"• ':.1' .. ... .
11
SUNDAY — November 4, 2001
CITY
COMMUNITY
Public Hearing
DIVISION
Interested citizens are inited to attend this
hearing to discuss proposed Community
Development activities for 2002.
The Hearing will be
Thursday, Noyember+8, 2001, 5:30 p.m.,
City Administration Building, Room 219,
113 W.: Mountain St. -For more
information call 575-8260.
CITY OF FAYETTEVILLE
• Community Development Division •
113 West Mountain Street
Fayetteville, Arkansas 72701
PUBLIC MEETING
NOVEMBER 8, 2001
5:30PM
City Administration Building, Room 219, 113 W. Mountain St.
Discussion of proposed Community Development activities for 2002.
please print
NAME ORGANIZATION OR ADDRESS PHONE NO.
/ I/1/
Y r,
G(� C S 7- `> C if
,AL Ussz�.s cQ�tc-rte � *4 44441-s� 5J5
Application for Federal • •
/•1JJIJ tat It✓G
2, Date Submitted
Applicant Iaenbhe
11/15/01
8.02 -MC -05-0001
1 Type or Suomission:
3 Oahe Rece,ad by State
Stare Application ldenbner
Application- Construction
Pmapplicatipn. Non - Construction
a. Dale Received by Federal Agency
Federal loenuher
5 Applicant Information -
Legal Name
Organizational Unit
City of Fayetteville
Municipal Go comment
Address
Contact
113W Mountain
Ydalda Fields, CD Manage
Fayettevlle. AR 72701
(501) 575-8280
Wasnmgtcn
6 Employer Cenohcaboin Number (EIN):
7. Type of Applicant
71-6018462
Muitp
8 Typ 0$ Applltaban
Type New
9 Name of Federal Agency
US Deptd HUD
t0 Catalog of Fedsre DOrneeuc Assistance Number:
11. Descnpate Ties of Appllcanrs Protect
Catalog Number 14218
Cartrrau ity De%Aopment
Assistance Title: Canmunity De elrpnalt Block Grail
12. ,eas AfK1ed by Protect
FayetteAlle. AR
13 Prow Project ta. resalbnaI Diatric at.
Sun Oats
Stan Date pplL..l
0. Project
0101/02
12/31/02 3 -
3
15 Esbmalaa Funduq. ci
16_Is AppDcabOn Subje0 m Resew by State Emcuba Older 12372 Process?
Revtew Status: Program coatedf
Date:'
a Federal
f19��
b. Appl,aanl
f0
C Stale
$0
o local
ills One Applicant Delinquent on My Federal Debt?
fD
No
e Omer
$0
I Program income �I
$0 �•
f
g TMI yJ"
S
1 e To the best of my alwwleOga and babas, all data in this appllaaoaNpraappllcaton ate Vue and cO rect, its document has been duly a Wronted
by fl governing body of i ne applicant and ton applicant win comply with the attached aseurarlces It ate Instance is awarded.
a Typed Name Ol Autrwrtnd Represenu0ve
b. Ties
C . Telephone Number
9"-m
Maya
(501) 575-8330
a Sig re of AUNonz eprese w
e. Date Signed
4 1. '•
11/15/01
FAYETTEVICLE
THE CITY OF EAYETTEVIEIE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
DATE: February 27, 2002
TO: The Mayor and Council
FROM: Hugh Earnest
Urban Development Director
SUBJECT: Community Development Block Grant (CDBG) 2002
The City of Fayetteville's 2002 Consolidated Action Plan(CAP) was submitted to HUD in
November of 2001. This document outlined the proposed projects and expenditures for the 2002
Community Development Block Grant(CDBG). The CAP document is attached for your review.
Funding for the 2002 CDBG is $647,000. The City Council accepts the block grant each year by
resolution. A summary of the projects to be funded has also been attached.
Current Sta$us
The cougcd.is being asked to approve the grant agreement and sub -recipient grant agreements.
This will be the only CDBG request for approval for the 2002 Community Development Block
Grant funding that will be submitted.
Recommendation
The staff recommends approval of this resolution. It is our position that a formal council approval
of this grant agreement coupled with the sub -recipient agreements is the only formal action
required.
CITY OF FAYETTEVILLE
COMMUNITY DEVELOPMENT BLOCK GRANT
2002
Fayetteville Boys & Girls Club 30,000.00
Habitat for Humanity 20,000.00
Fayetteville Public Library 13,000.00
South Fayetteville Community Development Corporation 50,000.00
Administration 129,390.00
Housing Rehabilitation 324,610.00
Public Services 40,000.00
Public Facilities 40,000.00
Total Grant $647,000.00
• STAFF REVIEW FORM •
XX AGENDA REQUEST
CONTRACT REVIEW
GRANT REVIEW
For the Fayetteville City Council meeting ofd oz,
FROM:
Yolanda Fields Community Development Urban Development
Name Division Department
ACTION REQUIRED:
Acceptance of the 2002 Community Development Block Grant (CDBG) in the amount of
$647,000 and approval of the sub -recipient grant agreements to the Fayetteville Boys
and Girls Club, Fayetteville Public Library, Habitat for Humanity, and the South
Fayetteville Community Development Corporation.
COST TO CITY:
Community Development
Cost of this Request Category/Project Category/Project Name
2180 $-0- Community Development
Account Number Funds Used To Date Program Name
S647,000.00 Community Development
Project Number Remaining Balance Fund
B GE ZEW: Budgeted Item Budget Adjustment Attached
Budge Manager Administrative Services Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
?I27/ca W(G 4 LOOL
Accounting Ma ager J Date Internal jditor Date
C. y Attorney Dat ADA Coordinator Date
. U Q a__
Purchasing Officer Date Grants Coordinator Date
STAFF REC NDATION: Acceptance of the CDBG, approval of the sub -recipient grant
ag e , and the release of funds.
Di is Head 7 Date Cross Reference
4,1_ Op.. New Item: Yes
Depar ent Director Date
Prev Ord/Res R:
Admi trative vices Director /`/ '
Date
'
3///a e Orig Contract Date:
Mayor ate
C.]
0
STAFF REVIEW FORM
Description: Approval of the sub -recipient grant agreement Meeting Date
Comments:
Budget Manager
Accounting Manager
City Attomey.j
c 2 '. `f liJ
.. , ELk•(I TOY.
pD
i c O F icoz Corf.l, lake P -it... P,w..
Purchasing Manager
Internal Auditor
ADA Coordinator
Grants Coordinator
Reference Comments:
FAYETTEV&LE
THE CITY OF EAYETTEVIIIE. ARKANSAS
DEPARTMENTAL CORRESPONDEN
To: Yolanda Fields, Community Development Manager
From: Heather Woodruff, City Clerk
Date: March 21, 2002
Please find attached a copy of Resolution No. 53-02 accepting the 2002 Community
Development Block Grant and to approve Sub -recipient Grant Agreements with Habitat for
Humanity; Fayetteville Boys and Girls Club, Inc.; and Fayetteville Public Library. The original
Sub -recipient Grant Agreements were given to Don Hancock, Friday, March 22, 2002, along
with all three (3) original Funding Approval/Agrecmcnts. The original will be microfilmed and
filed with the City Clerk.
cc: Nancy Smith, Internal Audit
•
1�v►.-mod r
AMENDMENT TO THE AGREEMENT WITH
HABITAT FOR HUMANITY OF FAYETTEVILLE 7 I I b
AMENDMENT#1
This is an amendment to the Sub -recipient Grant Agreement between the City of
Fayetteville and Habitat for Humanity, dated March 19, 2002. The additional funding
shall be provided for the acquisition of property. Affordable housing will be constructed
on the property. Additional funding shall not exceed Fifty Thousand Dollars
($50,000.00)
Io=lRfI a iA1 1911 1A
Date: /a -1—O 2�
Pasty Brew , Executive Director
Mayor, City of ayettevi Dat 6 7
015 04
Document
Reference Date
CD 10/07/2002
- - - - - - - -
Keywords. . . . . . . . . . .
City of Fayetteville •
intenance/Inquiry
Item Action
Ref. Taken Brief Description
AMEND HABITAT FOR HUMANITY
- - - - - - - - - - - - - - - - -
AMENDMENT #1
HABITAT FOR HUMANITY
RES. 53-02
MARCH 19, 2002
$50,000
GRANT AGREEMENT
File Reference #......: MICROFILM
Security Class........: Retention Type:
Expiration Date.......: **** Active ****
Date for Cont/Referred:
Name Referred to......:
Press Cmd 6 to update
Cmdl-Return Cmd2-Check Out Cmd8-Retention Cmd3-End Press 'ENTER' to Continue
Cmd5-Abstract Yes No (c) 1986-1992 Munimetrix Systems Corp.
10/14/2002
16:40:48
AMENDMENT #1
i
fb=3Jnding ApprovaIAgreemf�
�itle I of the Housing and Community
•velopment Act (Public Law 930383)
fit -00515R of 20515R f1/)flj L
of
113 West Mountain
Fayetteville, Washington County, AR 72701
U.S. Department of Housing end Iu Development
Office of Community Planning and D opment
Community Development Block Grant Program
716018462 1 (mnt/ddtyyyy)
B -02 -MC -05.0001
phD
01/01/02
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made
pursuant to the authority of Title I of the Housing and Community Development Act of 1974. as amended, (42 USC 5301 et seq.). The Grantee's submissions
for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval,
including any special conditions, constitute pan of the Agreement. Subject to the provisions of this Grant Agreement. HUD will make the funding assistance
specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be
used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs arc related are carried out in compliance with
all applicable requirements. Pre -agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved
by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision
making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58, The
Grantee further acknowledges its responsibility for adherence to the Agreement by sub -recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name)
Grantee Name
Danny Carter
Honorable Dan Coody
Title
Tide
Acd CPD Director
Mayor
Sign tur
Date(mm/ddtyyyy)
Signature
Date Md
4.47
7. Category I Assistance tot this Funding Action
(check only one)
�X a. Entitlement, Sac 106(b)
( )
b. State -Administered. Sec 106(d)(1)
c. HUD -Administered Small Chios, Soc 106(d)(2)(B)
d. Indian CDBG-Programs, Soc 106(a)(1)
9. S ial Conditions
(chock ono)
❑ None
Attached
H Received isslon
(nunt YY) 11/20/0
ga. Dalt5J
10. chock
na. Orig. Funding
Approval
! J b. Amendment
Amendment Number
9b. Date Grantee No
(nurJddtrM 7 2002
9c. Date of Start of Program Year
(mnt/d'm') 01/01/02
o. Surplus Urban Renewal Funds, See 112(b)
❑ f. Special Purpose Grants, Sec 107
11. Amount of Community Development
Block Grant Ft (yyyy) FY (yy)y) FY (yyyy) 2002
g. Loan Guarantee. Sec 108
a. Funds Reserved for this Grantee
$647,000
b. Funds now being Approved
_
5547,000
c. Reservation to be Cancelled
11 a minus lib)
- 0 _
12a. Amount of Loan Guarantee Commitment now being Approved 12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department Housing and Urban Development on the above date with --
12c. Name of Authorized Official for Designated Public Agency
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and .--
conditions of the Agreement, applicable regulations, and other Tine
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it. Signature
Data (mnVddryyyy)
MUD Accounting use Only
TAC
Botch Pr rem V A R Area Document No. Pro od Number Citeor Amount Effective Date mM ) a
FM »s a°�ao_m� I �i "Y0
V Pr tNumber Amount
24 CFR 570 form HUD -7082 (4/93)